Agenda of Albert-Eden Local Board

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Albert-Eden Local Board:

a) confirm the minutes of its ordinary meeting, held on Wednesday, 28 November 2018 and the minutes of its extraordinary meeting, held on Wednesday, 12 December 2018, including the confidential section, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Albert-Eden Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - David Reed - Grow Eden-Albert Initiative

Te take mō te pūrongo

Purpose of the report

1. To deliver a presentation to the board during the Public Forum segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. David Reed, resident, will be in attendance to deliver a Public Forum presentation outlining his ‘Grow Eden-Albert’ initiative and to discuss potential collaboration with the board.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) thank David Reed, resident, for his attendance and Public Forum presentation.

9.2 Public Forum - Daniel Rock - Mt Albert Ponsonby Football Club

Te take mō te pūrongo

Purpose of the report

1. To deliver a presentation to the board during the Public Forum segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Daniel Rock, representative of Mt Albert Ponsonby Football Club, will be in attendance to deliver a Public Forum presentation in response to an email invitation from the board.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) thank Daniel Rock, representative of Mt Albert Ponsonby Football Club for his attendance and Public Forum presentation.

9.3 Public Forum - Paul Johnston - Feedback from the Mt Eden Chamber Music Festival

Te take mō te pūrongo

Purpose of the report

1. To deliver a presentation to the board during the Public Forum segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Paul Johnston, Chairperson of the Eden Arts Board, will be in attendance to deliver a Public Forum presentation providing the board feedback on the Mt Eden Chamber Music Festival

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) thank Paul Johnston, Chairperson of the Eden Arts Board, for his attendance and Public Forum presentation.

9.4 Public Forum - Mt Albert Ramblers Softball Club Inc

Te take mō te pūrongo

Purpose of the report

1. To deliver a presentation to the board during the Public Forum segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Members of the Mt Albert Ramblers Softball Club Inc will be in attendance to deliver a Public Forum presentation to provide an update on the club to the board.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) thank the members of the Mt Albert Ramblers Softball Club Inc for their attendance and Public Forum presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

Under Standing Order 2.5.1 a Notice of Motion has been received from Member Easte for consideration under item 12.

No.	Title	Page
a ⇩	Notice of Motion - Future of Epsom Campus	11
b ⇩	Zoning Map of the Epsom Campus and environs	15
c ⇩	An Aerial of the Epsom Campus and environs	17
d ⇩	Epsom Campus Precinct Plan	19

Albert-Eden Local Board

27 February 2019

Te Auaunga (Oakley Creek) Middle Catchment Action Plan - Albert-Eden

File No.: CP2019/00476

Te take mō te pūrongo

Purpose of the report

1. To seek adoption of the Te Auaunga (Oakley Creek) Action Plan for the middle catchment of the awa (stream).

Whakarāpopototanga matua

Executive summary

2. Te Auaunga (Oakley Creek) is the longest urban stream in the Auckland isthmus. It acts as a green link connecting ecological corridors and public open space through the Albert-Eden, Puketāpapa and Whau local board areas.

3. The intent of the Te Auaunga Middle Catchment Action Plan (action plan) is to identify and prioritise future parks improvement projects, building on recent investment by the New Zealand Transport Authority (NZTA) in the Allan Wood Corridor.

4. The action plan was jointly funded in 2017/2018 by the Albert-Eden and Whau local boards as part of the Joint NZTA mitigation fund for development of the SH16/20 motorway link. It includes all public open space along Te Auaunga (Oakley Creek) from Richardson Road to New North Road.

5. This extends a similar document produced for the lower catchment of the awa in 2016/2017, facilitating a holistic approach to the future management and development of public open space alongside Te Auaunga (Oakley Creek).

6. The action plan has been developed in collaboration with stakeholders, relevant council departments, mana whenua and the Albert-Eden and Whau local boards.

7. Improvements identified in the plan have been prioritised and will be progressed into investigation, design and delivery stages as funding is made available.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) adopt the Te Auaunga (Oakley Creek) Middle Catchment Action Plan as presented in Attachment A to this report.

Horopaki

Context

8. Te Auaunga (Oakley Creek) is the longest urban stream (awa) in Auckland, running for over 15 kilometres from its origin in Puketāpapa through the Whau and Albert-Eden local board areas before flowing into the Waitematā Harbour. The stream forms an important open-space link through these areas, providing active transport, recreational, ecological and storm water filtration benefits.

9. The middle catchment of Te Auaunga (Oakley Creek) as defined by this project is from Richardson Road to New North Road, including public open spaces on the Albert-Eden Local Board and Whau Local Board sides of the awa.

10. The middle catchment of the stream flows through several public reserves including Kukuwai Park, Valonia Reserve and Alan Wood Reserve. These parks include provision for both active and passive recreation, and include a shared path connection. Land use adjacent to the catchment is largely suburban residential development. NZTA holds a rail designation through Alan Wood Reserve and Kukuwai Park however this is leased by council for public open space.

11. Both the stream and surrounding parks in the middle catchment have seen significant improvement in recent years on the back of large infrastructure projects delivered by NZTA. However, a few sections remain undeveloped and largely unused, and some assets require renewal.

12. There is an opportunity to continue to build on recent investment in this area to better provide for a growing population. It is expected that significant housing development within neighbouring suburbs at Ōwairaka and Wesley will place increased pressure on open space in the area.

13. Development of a plan for the middle catchment will ensure a holistic approach to the future management and development of public open space alongside Te Auaunga (Oakley Creek).

Tātaritanga me ngā tohutohu

Analysis and advice

14. An action plan for the middle catchment of Te Auaunga was developed throughout 2018 in collaboration with mana whenua, local boards, and stakeholders including council departments, and the Friends of Oakley Creek.

15. A number of proposed improvements have been identified in the plan (Attachment A). These include:

· Increased recreation opportunities through improved walking trails, play enhancement, and provision for sporting use.

· Improvements to community spaces such as picnic areas, event spaces, new interpretation signage, art and upgrades to the lookout.

· Environmental enhancement through weed removal and revegetation, as well as stream daylighting and realignment projects.

16. Improved infrastructure will result in increased usage and public enjoyment of the catchment. This will help to raise community awareness of Te Auaunga and help provide a sense of place to local residents to encourage ownership and guardianship of this important awa.

17. To ensure a consistency in design through Te Auaunga, a design guide for the middle catchment has been included in the action plan. This guides the design of built form assets and provides catchment-wide theming for projects to draw from.

18. Collaboration with stakeholders has led to a well-considered and holistic action plan which will aid future development of the middle catchment in both the short and long term.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. An action plan for the middle catchment of Te Auaunga was developed throughout 2018 in collaboration with mana whenua, local boards, and stakeholders including council departments, and the Friends of Oakley Creek.

20. The plan outlines projects for delivery in both the short and long term. Projects are likely to involve a range of council departments including Parks, Sport and Recreation (PSR), Healthy Waters, and Community Facilities as well as other stakeholders such as Auckland Transport (AT) the Friends of Oakley Creek, NZTA and private developers.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. The Albert-Eden Local Board and Whau Local Board allocated $10,000 from the Joint NZTA mitigation fund for SH16/20 towards development of the Te Auaunga Middle Catchment Action Plan (resolution #AE/2017/190 and resolution #WH/2017/155).

22. Workshops were held with the board to discuss the plan on 21 November 2017 and 20 June 2018. The Albert-Eden Local Board was supportive of the action plan at these meetings.

23. The Whau Local Board has also shared their support for the final action plan.

24. Delivery of projects identified in the action plan will help to meet objectives from the Albert-Eden Local Board Plan 2017. This includes:

· Outcome One: Albert-Eden has a strong sense of community.

· Outcome Two: Our parks are enjoyed by all.

· Outcome Five: Travelling around Albert-Eden is safe and easy.

· Outcome Six: Our natural and cultural heritage is valued.

· Outcome Seven: We respect and protect our environment.

25. Holistic development of Te Auaunga also helps to meet several outcomes from the Te Auaunga Vision and Restoration Strategy for the Lower Catchment 2018. Improvements identified within the action plan will help to reduce sedimentation and contamination of the awa through increased streamside planting. In addition, the action plan will lead to increased usage and public enjoyment of the catchment, raising community awareness and engagement with the awa.

26. All future council projects identified within the plan will be workshopped with the local board through investigation design, and delivery.

Tauākī whakaaweawe Māori

Māori impact statement

27. Te Auaunga is of cultural significance to Māori. Its waters weave together a cultural landscape of diverse cultural sites including mahinga kai, pā taua, papakāinga, wāhi nohoanga and wāhi tapu.

28. Mana whenua were engaged throughout the development of the action plan. The document was discussed at two Park, Sports and Recreation Kaitiaki Forums. In addition, mana whenua representatives were invited to a site walkover through these reserves on 12 April 2018.

29. Possible future projects which will involve mana whenua input include development of a carving or art installations, implementation of the tohu design, and new interpretive signage to tell cultural stories. Mana Whenua will be engaged to provide input when the relevant projects are initiated.

30. The action plan references the importance of Mana Whenua as kaitiaki (guardians) of the awa and reflects Auckland Council’s desire to deliver the vision of the world’s most liveable city, including a Māori identity that is Auckland’s point of difference in the world.

Ngā ritenga ā-pūtea

Financial implications

31. Parks Services and Community Facilities staff will work with the Albert-Eden and Whau Local Boards to develop a prioritised programme of improvements to move into the investigation and design phase.

32. $60,000 of capital funding from the Joint NZTA mitigation fund for SH16/20 has already been allocated (resolution #AE/2017/190). Should additional funding be required, this will require approval from both local boards.

33. Funding will be sought in future years for the delivery of projects from the plan that are not considered in the first round of development.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34. Without a plan, there is a risk that development of these reserves will stall, and renewal projects will be delivered in isolation. This would result in poorer outcomes for the local community, and for the catchment overall.

35. As implementation of this plan will involve collaboration between two local boards, mana whenua, and a range of non-council stakeholders, it may prove difficult for agreement to be found on all aspects of the plan with the existing funding. To mitigate this risk, actions in the plan were separated into those under the governance of each local board and can be funded by each board separately if required.

Ngā koringa ā-muri

Next steps

36. Should the action plan be adopted, Parks Services staff will distribute the plan to all relevant council departments and external stakeholders.

37. Parks Services and Community Facilities staff will work with the Albert-Eden and Whau Local Boards to develop a prioritised programme of improvements to move into the investigation and design phase.

38. Renewal projects identified in the plan will be approved by the board in future CF Annual Work Programmes.

39. Funding for capital projects will be sought in future work programs for the delivery of projects from the plan that are not considered in the first round of development.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Te Auaunga Middle Catchment Action Plan	31

Ngā kaihaina

Signatories

Author

Thomas Dixon - Parks & Places Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

27 February 2019

Western Springs Garden Community Hall Alteration options for the Auckland Horticultural Council Lease

File No.: CP2019/01517

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Albert-Eden Local Board to undertake renovation works to the Western Springs Garden Community Hall as outlined in the attached proposal (attachment A) for the Auckland Horticultural Council (AHC) to lease.

2. To seek approval from the Albert-Eden Local Board to bring forward financial year 2019/2020 and 2020/2021 asset-based capital renewals expenditure budget to enable the renovation works to be completed in the 2018/2019 financial year.

Whakarāpopototanga matua

Executive summary

3. The building at 956-990 Great North Road has been identified as a suitable site for a community recycling centre by Auckland Council’s Waste Solutions department.

4. AHC currently lease the building at 990 Great North Road, Western Springs. The lease is expiring on 31 July 2019.

5. The Albert-Eden Local Board resolved on 22 March 2017 that the site at 956-990 Great North Road will be developed as a community recycling centre (AE/2017/17). This requires AHC to move from their premises when their lease expires.

6. The Western Springs Garden Community Hall adjoining the building at 990 Great North Road has been identified as having rooms at the rear of the hall that could be leased to AHC.

7. The space identified for lease was originally a kitchen, office and storage space for a restaurant and therefore requires modification and refurbishment to make it suitable for AHC.

8. Council officers investigated a number of options to modify the area for AHC and recommend the works as outlined in attachment A. This work will provide meeting room space, storage space, locker space, a kitchen and toilets for the AHC.

9. The proposed works are estimated to cost $350,000 to undertake. Currently there is $80,000 in financial year 2018/2019 and it is proposed to bring forward asset-based capital renewals expenditure budget of $270,000 from financial years 2019/2020 and 2020/2021 to undertake the works.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) approve the modifications and refurbishment to be undertaken to the Western Springs Garden Community Hall at 956-990 Great North Road, Western Springs as set out in Attachment A.

b) approve bringing forward up to $270,000 from the 2019/2020 and 2020/2021 asset-based capital expenditure renewals budget to enable the renovation works to be completed within the 2018/2019 financial year.

Horopaki

Context

10. The Western Springs Garden Community Hall is currently used as a Venue for Hire community space with two large hall spaces.

11. There is an area that was formerly used as the restaurant kitchen and back of house space that is currently not utilised. This is the area to be reconfigured to provide meeting and working space for AHC.

12. The proposed works in the Attachment A require a building consent because the current foyer space will need to be reconfigured to become meeting space. There are minor building works proposed to make the space workable for AHC.

13. The proposed space will provide toilets, a kitchen, an office, four meeting room spaces with one meeting room having an operable wall to allow it to be made into a larger meeting room, a locker space and a storage area.

14. The proposed area for AHC does not include the hall space (Meeting Room 1, Hall 2) that is currently managed by Auckland Council’s Venue for Hire department.

15. The estimated cost for undertaking the works is $350,000 and will be funded from the 2018/2019 financial year budget and future budgets in the 2019/2020 and 2020/2021 financial years.

Tātaritanga me ngā tohutohu

Analysis and advice

16. The Albert-Eden Local Board has resolved that the site at 956-990 Great North Road will become the site for the community recycling centre.

17. The Western Springs Garden Community Hall has an underutilised space that can be modified and refurbished to accommodate AHC.

18. The space identified at the Western Springs Garden Community Hall requires refurbishment and alterations to allow AHC to occupy the area.

19. A lease will be negotiated with AHC for the area in the Western Springs Garden Community Hall.

20. The refurbishment works will be undertaken by June 2019 to allow AHC to move into the Western Springs Garden Community Hall when the current lease at 956-990 Great North Road expires on 31 July 2019.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. The proposed changes to the Western Springs Garden Community Hall have been reviewed by the Community Facilities Operations, Leasing, Venue for Hire and Waste Solutions departments. These works will not impact upon any current and future works planned for this facility.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. The proposed refurbishment works to the Western Springs Garden Community Hall was discussed with the Albert-Eden Local Board at workshops on 21 November 2018 and 12 February 2019.

23. Meetings were held with members of the Albert-Eden Local Board, members for the AHC and Council officers on 5 and 10 December 2018 to discuss the proposed refurbishment works at the Western Springs Garden Community Hall.

24. The proposed works align with the Albert-Eden Local Board objective to ensure our facilities provide diverse and inclusive spaces that meet the changing needs of our community.

25. The works will be undertaken in this financial year to ensure completion by June 2019 to allow the AHC to move into the Western Springs Garden Community Hall on the expiry of its current lease at 956-990 Great North Road, Western Springs.

Tauākī whakaaweawe Māori

Māori impact statement

26. All community assets contribute significantly to Māori well-being, values, culture and traditions. Where aspects of this proposed project are anticipated to have a significant impact on sites of importance to mana whenua then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

27. The renewal of the Western Springs Garden Community Hall is funded by the local board’s asset-based services renewal capital funding. The total cost to undertake this renewal work is estimated to be $350,000. If there is a requirement for any additional funding, the required top up amount will be allocated in future years out of this asset-based services capital renewal funding budget.

28. To enable the works to be undertaken this financial year it is proposed that the budget in 2019/2020 and 2020/2021 financial years is brought forward to enable the works to be completed before the existing lease for the AHC expires at 956-990 Great North Road on 31 July 2019.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29. Approval of Attachment A are required to allow procurement and construction works to be undertaken in early 2019 to allow the refurbishment works to be completed before June 2019.

30. Completion of the refurbishment works is required by June 2019 to allow AHC to move into the refurbished space in the Western Springs Garden Community Hall upon expiry of the AHC lease at 956-990 Great North Road.

31. A new lease for the refurbished space in the Western Springs Garden Community Hall to the AHC will need to be executed by June 2019.

Ngā koringa ā-muri

Next steps

32. If the works proposed in Attachment A is accepted, then completion of the documentation will be started to allow a procurement process to be undertaken in early 2019.

33. Commencement of a new lease for the space in the Western Springs Garden Community Hall to the AHC.

34. Project status updates will be provided to the local board through Community Facilities monthly workshops and quarterly work programme updates.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Western Springs Garden Community Hall Attachment A	43

Ngā kaihaina

Signatories

Author

Jody Morley - Manager Project Delivery

Authorisers

Rod Sheridan - General Manager Community Facilities

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

27 February 2019

Adoption of the Fowlds Park Forest Restoration Plan

File No.: CP2018/19928

Te take mō te pūrongo / Purpose of the report

1. To seek adoption of the Fowlds Park Forest Restoration Plan 2018 by the Albert-Eden Local Board.

Whakarāpopototanga matua / Executive summary

2. The Fowlds Park Forest Restoration Plan aims to restore the northern forested slopes of Fowlds Park to a naturally functioning indigenous ecosystem. The plan recommends weed control and replanting over five years and should be supplemented by pest animal control. On-going minor maintenance beyond this time will be completed by Community Facilities as part of the ecological restoration contracts to ensure that weed and pest species do not re-establish.

3. When implementing this plan there are opportunities for volunteers to be involved in planting, weed seedling control and pest control. However, the deteriorating condition of the gum trees adds an additional risk. It is preferred that any works near the gum trees are funded and completed by contractors.

4. Following public consultation, the Friends of Fowlds Park advocated for the rock forest at the south-east corner of the site to be included in the plan. Restoration in this area will be the second priority and largely volunteer-led. There will be additional costs and contractor involvement required to supply plants and remove large exotic trees.

Ngā tūtohunga / Recommendation/s

That the Albert-Eden Local Board:

a) adopt the Fowlds Park Forest Restoration Plan

Horopaki / Context

5. The Fowlds Park Forest Restoration Plan was prepared as part of the Parks, Sports and Recreation work programme in 2017/2018.

6. Fowlds Park is a sports park at 50 Western Springs Road. The park contains sportsfields, courts, passive grass areas, clubrooms and car parks. It has a playground, barbecue and an exercise circuit. It is zoned as open space for sport and active recreation and is classified as recreation reserve.

7. The northern slopes are steep and forested. The south-east corner contains an area of rock forest. The vegetation in these two areas is a mixture of native and exotic species, including environmental weed species.

8. The Fowlds Park Forest Restoration Plan recommends a strategy to restore these two forested areas. The plan includes stages of weed removal and replacement planting over five years.

Tātaritanga me ngā tohutohu / Analysis and advice

9. The restoration of forest areas in Fowlds Park will:

· provide habitat for native species

· reduce pest plant seed sources

· allow native species to regenerate

· enhance connectivity to other significant ecological areas

· restore endangered ecosystems.

10. The priority area for works is the northern forest slopes (management unit 1).

11. The Fowlds Park Management Plan was written in 1981 and reviewed in 1992. It contains a conservation objective “to conserve and enhance the landscape by planting, landscaping, effective management and proper control”.

12. The management plan specifically commits to:

· on-going planting and protection of existing natural landforms and vegetation

· a landscape concept plan

· preservation of the existing stand of gum trees within the northern forest area. This is described as one of the finest stands of gum trees within central Auckland

· non-native deciduous trees where shading is a potential problem and native trees for other areas.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

13. Four stakeholder groups were invited to contribute to the plan. A public meeting was held at Fowlds Park including the parks lead from the Albert-Eden Local Board. Feedback was provided from the Friends of Fowlds Park volunteer group and has contributed to the final plan.

14. Albert-Eden Local Board members have reviewed this plan at workshops and are supportive of it.

15. The Albert-Eden Local Board Plan 2017 contains a key initiative to “continue to support restoration initiatives focused on improving biodiversity and connecting ecological corridors in our waterways, parks, rock forests and coastlines”.

Tauākī whakaaweawe Māori / Māori impact statement

16. There is one recorded shell midden in Fowlds Park. This is underneath the Irish Society car park and will not be disturbed by the restoration works. Accidental discovery protocols will be followed for any other areas disturbed during planting.

17. The aim of the restoration plan is to restore the forest area to a naturally functioning ecosystem representative of the original indigenous ecosystem.

Ngā ritenga ā-pūtea / Financial implications

18. The park is maintained as a “general” site as part of the existing arboriculture and ecological maintenance contracts. Most of the restoration work will go above and beyond the maintenance activities on a “general” site. Additional funding is sought to implement the restoration plan.

19. Estimated costs to implement the restoration programme in the northern bush area (management area 1) are:

· $28,205 in year 1

· $29,912 in year 2

· $18,198 in year 3

· $25,468 in year 4

· $10,488 in year 5.

Works can be adjusted over more years if less annual funding is available.

20. The Friends of Fowlds Park volunteer group advocated for the rock forest (management unit 2) to be included in the plan. It is anticipated that work completed in this area will be largely led by volunteers. Large exotic tree removal in this area will need to be completed by contractors.

21. Pest control can be implemented by volunteers. However, in management unit 1, near the gum trees, it is recommended that this is completed by contractors using budget from management unit 1.

22. At the end of the five-year programme on-going minor maintenance will be completed by Community Facilities as part of the ecological restoration contracts to ensure that weed and pest species do not re-establish.

Ngā raru tūpono / Risks

23. There are some contradictions between the conservation and landscaping outcomes of the Fowlds Park Management Plan (1992) and the Fowlds Park Forest Restoration Plan (2018). The focus of conservation has changed from protecting exotic specimen trees to re-establishing the original native ecosystems.

24. The change in focus between 1992 and 2018 is because the condition of the gum trees is declining. They require annual works to keep them in an acceptable condition and will ultimately fail or be removed.

25. The condition of the gum trees poses some risks for volunteers working within management area 1. It is preferred that works near the gum trees are completed by contractors who can complete a risk assessment before entering. Increased work by contractors and reduced work by volunteers may increase the costs of this project.

26. One recorded midden site exists in this park. Others may be uncovered during tree planting activities. The risk of damage to archaeological areas can be mitigated by following accidental discovery protocols.

27. Fowlds Park is a medium risk closed landfill site and ground disturbance may uncover contaminated fill material and contaminated water.

28. An on-going funding commitment is needed over several years to achieve the outcomes of this plan.

Ngā koringa ā-muri / Next steps

29. Funding for the implementation of the Fowlds Park Forest Restoration Plan and support for volunteers will be discussed as part of the Community Facilities and Parks, Sport and Recreation 2019/2020 work programmes.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Fowlds Park Restoration Plan November 2018	53

Ngā kaihaina / Signatories

Author

Hayley Dauben - Parks & Places Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

27 February 2019

Approval for a new private road name at 10-30 Tutuki Street & 1555-1557 Great North Road, Waterview

File No.: CP2019/01371

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Albert-Eden Local Board to name a new private road, being a jointly owned access lot, created by way of a subdivision development at 10-30 Tutuki Street & 1555-1557 Great North Road, Waterview.

Whakarāpopototanga matua

Executive summary

2. Auckland Council has Road Naming Guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3. The Applicant, Housing New Zealand, has proposed the following names for consideration by the Local Board:

· Salima Place (Applicant preferred)

· Karoti Place (Staff recommendation)

· Pupuhi Place

4. The applicant’s preferred name relates to a living person which is not in line with the Auckland Council Road Naming Policy and Guidelines. Staff therefore recommend that the Board does not approve Salima Place.

5. The proposed road names have been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. Mana Whenua were also consulted.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) approve the name Karoti Place for the new private road created by way of subdivision at 10-30 Tutuki Street & 1555-1557 Great North Road, Waterview in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60077859, SUB60230688).

Horopaki

Context

6. Resource consent BUN60077859, SUB60230688 was issued 11 October 2017 for the construction of 45 new dwellings and one jointly owned access lot (JOAL) that will serve 21 new units.

7. In accordance with the National Addressing Standards for road naming (the AS/NZS 4819-2011 standard), the JOAL requires a road name because it serves more than 5 lots.

8. Site and location plans of the development can be found in Attachments A and B respectively.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

10. Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Maori names being actively encouraged:

· a historical or ancestral linkage to an area;

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

11. The applicant has proposed a road name where a person (Poulima Salima) being commemorated is still living. As referenced in the Auckland Council Road Naming Policy and Guidelines, the names of living people are actively discouraged as community attitudes and opinions can change over time. It is therefore recommended that the name ‘Salima Place’ not be approved.

12. Theme: Names to commemorate local residents, as well as marine life in the Waterview area.

13. The Applicant’s proposed names and meanings are set out in the table below:

Proposed Names & Preferences

Meaning (as described by applicant)

Salima Place

(Applicant’s preferred name)

The Salima family has been part of the Waterview community since 1984. Poulima Salima, who recommended the name, is a professional music composer, director, producer, and owner of Salima Music. He also teaches music from his Waterview studio.

Poulima has written a musical composition which will be premiered by Sol3 Mio in February 2019 at the Nathan Homestead’s Summer Theatre in the Gardens Concert in Manurewa.

Karoti Place

(Staff recommended)

This is an alternative name for the Fernbird (Matata). This shy bird is found in the Marine Reserve. It is a weak flier and the few surviving populations in the Auckland area are confined to isolated scrubby salt marshes because the continuous fringe of shoreline scrub and coastal forest no longer exist.

Kāroti alternative Maori meaning: (noun) carrot.

Pupuhi Place

Maori word meaning: Crab

14. Assessment: The names proposed by the Applicant have been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming.

15. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable and not duplicated elsewhere in the region.

16. Road type: ‘Place’ is an acceptable road type for the new private road, suiting the form and layout of the road, as per the Auckland Council Road Naming Guidelines.

17. Iwi Consultation: All relevant local iwi were written to (via email) and invited to comment. Ngati Whatua o Kaipara and Te Rūnanga o Ngāti Whātua deferred to other mana whenua entities, who in turn provided no further responses or comments. Ngai Tai ki Tamaki responded in support of the applicant’s proposed road names.

18. No objections or additional comments were raised by Mana Whenua for any of the other proposed names

19. Community Consultation: The applicant also contacted local residents for road name suggestions. One response was received which the applicant has included in this road naming application.

20. Permission: from relatives has been obtained for the use of the name ‘Salima’

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori

Māori impact statement

23. The review sought from the Albert-Eden Local Board on this report is linked to the Auckland Plan Outcome “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Ngā ritenga ā-pūtea

Financial implications

24. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

26. Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A - Site Plan	95
b ⇩	Attachment B - Location Plan	97

Ngā kaihaina

Signatories

Author	Elizabeth Salter - Subdivision Technical Officer
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

27 February 2019

Auckland Transport February 2019 update

File No.: CP2019/01472

Te take mō te pūrongo

Purpose of the report

1. To provide an update to the Albert-Eden Local Board (the Board) on transport-related matters in its area and relevant consultations and decisions of AT’s transport control committee.

Whakarāpopototanga matua

Executive summary

2. This report notes the Board’s resolutions of late 2018 requesting rough order of costs for transport capital fund projects. Two new projects were approved by the Board and added to its transport capital fund project list.

3. It updates the Board on progress on its local board transport capital fund (LBTCF) projects and the amount of funds still to be allocated. There is $1,533,621 remaining in the LBTCF which should be allocated before June 2019.

4. Provided is information on Auckland Transport’s (AT) upcoming consultation on the Speed Management Bylaw.

5. AT’s quarterly report on its activities in the Board area and regionally is attached for the period of October to December 2018.

6. Relevant consultations and decisions of the transport control committee as they affect the Albert-Eden Local Board are noted.

7. Information on the status of significant projects in the Board area is provided

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) receive the Auckland Transport February 2019 update report.

Horopaki

Context

8. This report addresses transport related matters in the local board area and includes information on the status of the local board transport capital fund (LBTCF).

9. AT is responsible for all of Auckland’s transport services, excluding state highways. It reports on a monthly basis to local boards, as set out in its Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role of local boards within and on behalf of their local communities.

10. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

Quarterly Reporting October to December 2018

11. AT has committed to providing more detailed information to local boards on its activities every quarter. Attached is information on AT’s activities from October to December 2018.

· Attachment A – report from Auckland Transport departments on their activities in the Albert-Eden Local Board area and regionally over the last quarter (October to December 2018). The report notes the investigation on clearing the route for double decker buses on Dominion Road has finished and work has continued on cutting back verandahs and adding kerb build outs.

· Attachment B – report on Travelwise Schools activities in the Albert-Eden Local Board area over the last quarter.

Tātaritanga me ngā tohutohu

Analysis and advice

Responses to Resolutions

12. In October 2018, the Board requested rough order of costs for traffic calming in Mt Albert North, three cycle projects and two footpath improvements.

13. These were discussed in the November 2018 workshop. At that workshop, the Board indicated that due to the high cost of the Bloomfield Place and New North Road footpath improvements they did not wish to pursue these projects.

14. Rough order of costs for traffic calming in Mt Albert and cycling projects on Sutherland Road, Pt Chevalier Road and a connection from Rawalpindi Street to Mt Albert Memorial Park (Waititiko connection) were presented. The Board considered that the rough order of costs for these projects were high and requested AT to come back to the Board in February 2019 with other options.

15. These options were presented to the board in the 12 February 2019 workshop, along with a rough order of costs for signage for a walking route between Owairaka Park and the Maunga. Any recommendations from the Board workshop will be considered by the Board at its March 2019 business meeting.

16. Two new projects were approved by the Board in the November and December 2018 business meetings. They are the Waterview/Alford Street Tie-In and the Greenlane Wayfinding projects.

Local Board Transport Capital Fund (LBTCF)

17. The table below reflects the status of projects to which LBTCF has already been committed.

18. The current balance of the Board’s transport capital fund is noted below.

Update on Albert-Eden LBTCF projects:

Project	Description	Status	Funds Allocated
Carrington Area Traffic Calming	Investigation and implementation of traffic calming devices in this general area	Work on delivering this project continued through January 2019. Ninety percent of the sites completed by 1 February 2019. The three sites remaining should be completed by the end of February.	$692,945
Chamberlain Park Greenway and Bridge	Construction of shared path and bridge	The shared path will link Rawalpindi Reserve, through the proposed local park, to the North Western Cycleway. This project is being managed by Auckland Council Community Facilities. Concept designs and costings have been completed and investigation work is continuing.	$700,000
Greenlane Station Beacon	Provide a beacon to highlight the entrance to Greenlane Station	AT would like to develop a new design for Metro beacons. This work is still in its very early stages, but due to this AT and the difficulty of the Greenlane site, AT recommends that the Board defer this project for now. AT will report to the Board on a wayfinding project (see below).	$35,000
Greenlane Station Improvements	Provide options for the Board to consider for improving personal safety in the area around the station and to make the area more attractive.	The installation of LED lighting, vegetation clearance, painting of underpasses and overbridge walls, and installation of convex mirrors for safety has been completed.	$21,000
Delphine Reserve	Removal of four indented parking bays adjacent to Delphine Reserve, McGehan Close and reinstatement of footpath and berm.	Design works are underway.	$47,000
Windmill Road mobility parking	Establishing mobility parking and traffic calming to support activities on Windmill Reserve and the netball courts.	Design works are underway.	$58,000
Waterview Pathway/Alford Street Tie-In	To provide a more seamless connection between Alford Street and the Waterview shared path	A project manager has just been appointed and initial setup and background work is underway.	$150,000
Greenlane Station Wayfinding	To provide direction too, and increase awareness of the Greenlane Station	The Board allocated budget to this project in December 2018, and a design is being developed for the Albert-Eden side of the station, including a gateway sign.	$35,000

Speed Management Bylaw Consultation

19. AT is fast-tracking implementation of a speed management plan for Auckland and delivering an ambitious $700 million safety infrastructure acceleration programme estimated to reduce DSi by up to 18% over an initial three-year period and by up to 60% by 2028. It will deliver major, minor and mass-action safety engineering projects, including speed management on high-risk routes and locations across the network.

20. As part of this programme, AT is proposing to change speed limits across Auckland using The Speed Limits Bylaw. This is the legal process for changing speed limits as per Section 27.1 of the Land Transport Rule: Setting of Speed Limits 2017. This will affect approximately 10% of Auckland’s local roads.

21. In December 2018, Auckland Transport’s Board approved a public consultation on the Bylaw. This is in accordance with the special consultative procedure under the Local Government Act 2002 and in accordance with the Land Transport Rule: Setting of Speed Limits 2017 with regard to the new speed limits themselves.

22. The consultation will start on February 28, 2019 and last for approximately one month. The Bylaw will contain a complete list of the roads proposed for speed limits changes and will include information on their current speed limits and the new proposed speed limits.

23. No roads in the Albert-Eden Local Board area are impacted by these changes but residents are fully entitled to give feedback on the proposed changes in other areas of Auckland.

24. Following consultation, the feedback will be analysed, and any required changes made. The Auckland Transport Board will then make and pass the new bylaw with the recommended changes.

25. Once consultation on the bylaw is complete and the bylaw is adopted there will need to be changes of signage and sometimes supporting engineering measures to encourage driving at slower speeds. These measures could include installing raised zebra crossing, raised tables, speed humps and narrowing roads.

Progress being made on significant investigations and projects in the Albert-Eden Area

26. The following table provides a summary of the results of investigations and progress on projects in the Board area:

Item

Update

Pt Chevalier to Westmere cycleway

A dedicated cycle route along Pt Chevalier Road and Meola Road ending near the Westmere Shops.

The preferred treatment for Pt Chevalier Rd has been agreed.

A preferred option for Meola Road and Pt Chevalier Road has now been identified. Design Development continues including Community Liaison Group involvement which includes a Board representative.

An update for the Board is scheduled for March 2019.

Safety Around Schools

Pilot Project to improve safety outcomes in the area around Owairaka School.

Investigations are beginning into providing alternative drop-off areas around Owairaka School as well as measures to slow traffic on Richardson Road near the school gate.

The school crossing upgrade on Richardson Rd is scheduled for the Easter holiday break. Meetings have been held with AC Parks department and Housing Land and Community and programmes aligned where possible.

Education and promotion measures will be implemented this term and Board members can expect invitations to attend.

Alford Street

An investigation leading to developing a design for a crossing facility on Alford Street close to Kuaka Park.

Public consultation has been completed.

This project is included in the 2019/2020 minor improvement programme.

Carrington Road Zebra Crossing

Improvements to the zebra crossing and nearby cycle lane safety improvements.

This project is continuing through detailed design and resolution processes.

Walking and cycling have advised that this project will be delivered in the current financial year (18/19).

Mt Eden Road Bus Lane Improvements

To provide for more continuous bus lanes on Mt Eden Road and safety in the Mt Eden Village area

Tender documents have been finalised and approval from the Traffic Control Committee has been obtained.

The work in Mt Eden Village is being coordinated with planned stormwater improvements and is programmed for construction in the first quarter of 2019.

Waterview Shared Path/Alford St Tie-In

To provide a more seamless connection between Alford Street and the Waterview shared path

The Board funded this improvement from its transport capital fund. It will now be reported in the transport capital projects section of future reports.

Wayfinding Signage on the Northwestern and Waterview pathways

A project to develop wayfinding signage on these routes

Schedule is complete. Graphics are almost complete.

Once funding is confirmed the Waterview section will be delivered.

Eden Terrace Parking Survey

An investigation into parking patterns in this inner-city suburb is taking place with a view to introducing a residential parking zone

AT will propose a residential parking zone to residents the first quarter of 2019.

Operation of the zone will be in the next financial year.

Sandringham Area LATM

A project to provide area wide traffic calming in the area behind the Sandringham Village shops.

Following review of the programme against available budget, investigation is no longer scheduled for 2019/20, however the area remains on our shortlist.

Further details will be available on our website which is scheduled to go online by April 2019.

Manukau Road Pedestrian Improvements

AT has consulted on improving pedestrian facilities on Manukau Road between Greenlane West Rd and Campbell Crescent. This includes a pedestrian refuge and a signalised mid-block crossing.

This project has been through public consultation and is programmed for delivery early in the 2019/20 financial year.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27. The impact of information in this report is confined to Auckland Transport and does not impact on other parts of the Council group. Any engagement with other parts of the Council group will be carried out on an individual project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28. Auckland Transport attended two workshops with the Board in February 2019.

· The first workshop provided the Board with an opportunity to discuss and consider options for projects to use their transport capital fund.

· The second workshop briefed the Board on progress with its transport capital projects with confirmed budget by the Board, this included a proposal for wayfinding signage around Greenlane Station.

Consultation

29. Over the last reporting period, Auckland Transport has invited the local board to provide their feedback on the proposal described below:

Street	Proposal	Board Response
Margaret Avenue, Mt Albert	AT is proposing to add “No Stopping At All Times” restrictions on Margaret Avenue in Mt Albert. This is expected to improve safety and accessibility by enabling emergency services and other large vehicles to enter the street. Currently, cars parking on both sides of the street can block access for these vehicles.	Feedback received from the Board included: · It supports the parking restriction if residents are also in favour · BYLs should be introduced in conjunction with behavioural change support, encouraging walking, cycling, or being dropped off at this public transport access point.
Jason Avenue, Sandringham	AT is proposing to install broken yellow lines on the western end of Jason Avenue, near Sandringham Road. This is expected to improve accessibility along Jason Avenue, particularly for larger vehicles including emergency services and rubbish collection trucks. This would involve removal of some on-street parking at this location.	No feedback was received by the time of writing this report.
Edwin Street, Mt Eden	A resource consent for a serviced apartment building at 34 Edwin Street was recently approved by Auckland Council. To provide the pedestrian access to the building and improve the pedestrian amenity on the street, the angled parking and motorbike parking along the site frontage will be removed and reinstated to footpath. No stopping control and three parallel parking spaces are proposed. Therefore, proposed parking controls need to be legally resolved. As part of the approval process for changes within the road reserve, AT requires consultation with the local board to seek feedback on the proposed parking and traffic controls.	What are the parking requirements for the apartment building? As there will be motorbike parking removed, can one of the parallel parks be reserved for motorbikes, or can there be a half space included for retaining of motorbike parking.
Springleigh Avenue and Mark Rd, Mt Albert	AT is proposing to introduce new parking restrictions in the form of broken yellow lines on the intersection of Springleigh Avenue and Mark Road in Mt Albert. This is expected to improved road safety by increasing visibility to facilitate safer pedestrian crossings.	No feedback was received by the time of writing this report.

Traffic Control Committee resolutions

30. These are the decisions of the Traffic Control Committee that affected the Albert-Eden Local Board area in November, December 2018 and January 2019.

Street/Area	Description	Work	Decision
Asquith Avenue, Wesley Avenue, Maybeck Road, Mt Albert	Permanent Traffic and Parking changes Combined	No Stopping At All Times, Removal of No Stopping At All Times, Road Hump, Stop Control, Give-Way Control	Carried
Parrish Road, King Edward Street, Sandringham	Permanent Traffic and Parking changes Combined	No Stopping At All Times, Traffic Island, Road Hump, Stop Control	Carried
Evelyn Street, Virginia Avenue West, Eden Terrace	Permanent Traffic and Parking changes Combined	No Stopping At All Times	Carried
Essex Road, Mt Eden	Permanent Traffic and Parking changes Combined	Paid Parking, Mobility Parking, Angle Parking	Carried
Sandringham Road, Altham Avenue, Mt Eden	Permanent Traffic and Parking changes Combined (Event)	Temporary Traffic and Parking restrictions	Carried
Dunbar Road, Mt Eden	Permanent Traffic and Parking changes Combined	No Stopping At All Times, Angle Parking, Stop Control, Shoulder Markings, Lanes Markings	Carried
Sandringham Road, Walters Road, Altham Avenue, Morningside	Temporary Traffic and Parking changes (Event)	Temporary Traffic and Parking restrictions	Carried
Sandringham Road, Walters Road, Altham Avenue, Morningside	Temporary Traffic and Parking changes (Event)	Temporary Traffic and Parking restrictions	Carried
Mount Eden Road, Nikau Street, Symonds Street, Rewa Road, Landscape Road, Shackleton Road, Saint Leonards Road, Peary Road, Marsden Avenue, Watling Street, Ellerton Road, Glenalmond Road, Pencarrow Avenue, Windmill Road, Grange Road, Valley Road, Oaklands Road, Hillside Crescent South, Puka Street, Normanby Street, Esplanade Road, Enfield Street, Balmoral Road, Disraeli Road, Boston Road, Rautangi Road, Batger Road, Rahiri Road, Wairiki Road, Irene Avenue, Woodside Road, Fairview Road, Poronui Street, Ngauruhoe Street, Lovelock Avenue, Bellevue Road, Percy Street, View Road, Kelly Street, Sylvan Avenue East, Akirahi Street, Water Street, Burleigh Street, Nikau Street, Essex Road, Stokes Road	Permanent Traffic and Parking changes Combined	No Stopping At All Times, Bus Lane, Ambulance Service, Cycle Lane, Clearway, Bus Stop, P5 Parking, P60 Parking, P30 Parking, P15 Parking, P120 Parking, Paid Parking Area, Loading Zone, Angle Parking, Bus Shelter, No Right Turn, Right Turn Only, Lane Arrow Markings, Traffic Islands, Flush Median, Shoulder Marking, Stop Control, Give-Way Control, Traffic Signal Control, Pedestrian Crossing, Edge Line	Carried

Tauākī whakaaweawe Māori

Māori impact statement

31. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

32. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33. The proposed decision of receiving the report has no risks.

34. The Board has a considerable amount of funds left in its transport capital fund that should be allocated before June 2019.

Ngā koringa ā-muri

Next steps

35. Auckland Transport will provide another update report to the Board next month.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Transport activities over the October to December 2018 Quarter	109
b ⇩	School Community Transport	125

Ngā kaihaina

Signatories

Author

Lorna Stewart - Elected Member Relationship Manager

Authorisers

Jonathan Anyon - Elected Member Relationship Team Manager

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

27 February 2019

Auckland Council's Quarterly Performance Report: Albert-Eden Local Board for quarter two 2018/2019

File No.: CP2019/00115

Te take mō te pūrongo

Purpose of the report

1. To provide the Albert-Eden Local Board with an integrated quarterly performance report for quarter two, 1 October – 31 December 2018.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the local board should be aware of and any risks to delivery against the 2018/2019 work programme. This is a retrospective report intended to provide a transparent overview and reflect the progress of how the Albert-Eden Local Board work programme is tracking at the end of quarter two 2018/2019.

3. The work programme is produced annually, and aligns with the Albert-Eden Local Board Plan outcomes.

4. The key activity updates from this quarter are:

· The Albert-Eden Schools Cultural Festival was delivered on 17 November 2018 and attended by an estimated 10,000 people.

· $72,089.43 was allocated through a quick response round and a local grants round as part of the community grants programme.

· Gribblehirst Park carpark renewal, Fowlds Park barbeque, fence, road and tables renewals, Mt Eden War Memorial Hall basement parquet floor and stormwater system renewal, 25 Poronui Street shooting range facility renewal and Nixon Park ball stop fence installation have all been completed.

· Accessibility reports have been completed for Potters Park and Waterview Reserve and accessibility maps for selected parks to be included on the website are currently being designed.

· The local board allocated a further $10,000 to enable Tumeke Cycle Space to establish a bike hub at Gribblehirst Park in 2018/2019, which is earlier than planned.

· Community leases at 225 Sandringham Road, 50 Western Springs Road and 200-206 Gillies Avenue have been completed.

5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery, see Attachment A. 136 activities have a green status (on track) and 21 have an amber status (some risk or issues, which are being managed). One project, Chamberlain Park – deliver Masterplan (2859), has a red status (behind delivery, significant risk). This is discussed in paragraphs 29 and 30.

6. The financial performance report compared to budget 2018/2019 is contained in Attachment B. Overall operating result is 16 per cent above budget for the first six months of the year. Operating revenue is above budget by six per cent, mostly in copying services from the libraries. Operating expenditure is 15 per cent above budget primarily in full facility parks contract and property costs on repairs and maintenance. This is a timing issue and year-end result is expected to be near the budget target. Capital expenditure is 29 per cent below budget.

7. Unallocated locally driven initiative operational funding is recommended to be allocated to the community grants budget for use in the grants programme. Underspent budget in the Waitītiko, Waiateao (Meola and Motions Creek catchments) and the Three Kings to Western Springs Aquifer Initiative project can be used for water quality monitoring of the Three Kings Aquifer.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) receive the performance report for the financial quarter ending 31 December 2018.

b) allocate $20,725 locally driven initiative operating expenditure budget from the 2018/2019 community response fund (2802) towards community grants (400).

c) note the change in scope for Waitītiko, Waiateao (Meola and Motions Creek catchments) and the Three Kings to Western Springs Aquifer Initiative (717) and that the remaining $19,277 budget (funded by three local boards) will be used for water quality monitoring of the Three Kings Aquifer.

Horopaki

Context

8. The Albert-Eden Local Board has an approved 2018/2019 work programme for the following operating departments:

· Arts, Community and Events;

· Parks, Sport and Recreation;

· Libraries and Information;

· Community Services: Service, Strategy and Integration;

· Community Facilities: Build Maintain Renew;

· Community Leases;

· Infrastructure and Environmental Services;

· Local Economic Development.

9. Work programmes are produced annually, to meet the Albert-Eden Local Board outcomes identified in the three-year Albert-Eden Local Board Plan. The local board plan outcomes are:

· Albert-Eden has a strong sense of community

· Our parks are enjoyed by all

· Our community spaces are well used by everyone

· Albert-Eden has thriving town centres and a growing local economy

· Travelling around Albert-Eden is safe and easy

· Our natural and cultural heritage is valued

· We respect and protect our environment.

10. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board or projects funded by the transport capital fund, are not captured in this graph.

Graph 1: work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local board work programme snapshot

11. The work programme activities have two statuses; RAG status which measures the performance of the activity (amber and red show issues and risks); and activity status which shows the stage the activity. These two statuses create a snapshot of the progress of the work programmes.

12. The graph below identifies work programme activity by RAG status (red, amber, green and grey). It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), have significant issues (red) and have been cancelled/deferred/merged (grey).

Graph 2: Albert-Eden Work Programme by RAG status

13. The graph below identifies work programme activity by activity status and department. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: work programme activity by activity status and department

Key activity updates from quarter two

Arts, Community and Events

14. Albert-Eden contracted events (52). The Albert-Eden Schools Cultural Festival was delivered on 17 November 2018 and attended by an estimated 10,000 people.

15. Community grants (400). One quick response round allocating $21,475.43 and one local grants round allocating $50,614 occurred this quarter. There is a remaining balance of $22,319.57 to allocate this financial year.

16. Venue hire service delivery (618). Hirer satisfaction remains high with 89 per cent of hirers indicating that they would recommend the venues they have visited. In the first five months of 2018/2019 participant numbers have increased by six per cent and booking hours have increased by seven per cent.

17. Build capacity: Western Springs Community recycling centre and network development (953). The ‘Creative Kids Collective’ successfully held the 'Loose Parts’ event on 10 November 2018 at the Western Springs Community Garden Hall. 300 children and parents from local suburbs attended the event to build products out of waste redirected from landfill.

Community Facilities: Build, Maintain, Renew

18. Phyllis Reserve - earthworks to level cap and topsoil on field 3 (2374). The softball and backstop fences have been installed and the grass has been seeded. Next steps are to monitor new grass growth and maintain as required.

19. Fowlds Park - develop fields 2 and 3 - install hybrid turf surfaces and lighting (2377). Works have started for field one stage one, plus lighting of all the fields. Next steps are to finish field one to handover to the user groups and move to construction of fields two and three.

20. The following projects have been completed:

· Gribblehirst Park - renew carpark (2363)

· Fowlds Park - renew general assets (barbeque, fence, road and tables) (2909)

· Mt Eden War Memorial Hall - relay basement parquet floor and renew stormwater system (3050)

· 25 Poronui Street, Mt Eden - renew shooting range facility (3167)

· Nixon Park - install ball stop fence (3191).

Parks, Sport and Recreation

21. Implementation plan for Auckland's Urban Forest (Ngahere) Strategy (15). The local board confirmed the key deliverables for the Ngahere-Knowing programme at a workshop. Continued analysis of the data released from the regional LiDAR (light detection and ranging) mapping and initial drafting of the local Ngahere Assessment Report is in progress. This will inform the planning options for Phase 2 Growing for delivery in 2019/2020.

22. Parks services planning programme (461):

· Accessibility reports have been completed for Potters Park and Waterview Reserve.

· A temporary covered space identified in the Diversity in Parks Assessment will be investigated.

· Suggested routes for the short walks brochure will be presented in quarter three.

· Accessibility maps to be included on the website are currently being designed.

Infrastructure and Environmental Services

23. EcoNeighbourhoods (431). There are a total of 16 groups active in the local board area, which is the same as quarter one. Groups are focused on planning activities for the next quarter.

24. Bike hub (593). The local board allocated a further $10,000 from the community response fund to enable Tumeke Cycle Space to establish a bike hub at Gribblehirst Park. The combined budget of $20,000 will be used to fast track the project to enable the bike hub to become operational in 2018/2019, rather than 2019/2020 as previously planned.

25. Waitītiko, Waiateao (Meola and Motions Creek catchments) and the Three Kings to Western Springs Aquifer Initiative (717). A literature review was completed which identified the Urban 10 Year Implementation Plan South Waitematā. The plan was commissioned by the Auckland Council Sustainable Catchments team in 2014 and achieves the same outcomes as this project. As a result of this work previously being undertaken Albert-Eden, Puketāpapa and Waitematā local boards were left with a combined unspent budget of $19,277.00. At a workshop on 23 November 2018 the three local boards endorsed investing the remaining budget towards water quality monitoring at the Three Kings Aquifer. The Research Investigation and Monitoring Unit is currently designing a monitoring regime, which will be provided to the local boards in quarter three prior to testing beginning.

Libraries and Information

26. Support customer and community connection and Celebrate cultural diversity and local places, people and heritage (1081). Pt Chevalier Library held two Heritage Festival talks in October. Mt Albert Library is currently trialling a Spanish collection as a response to an increase in demand from customers. Albert-Eden library staff participated in the Albert-Eden Schools Cultural Festival on 17 November 2018, to promote Kia Māia te Whai/Dare to Explore summer reading programme resulting in over 100 registrations.

Plans and Places

27. Albert-Eden centre transformation programme (1425). There is an Auckland Transport project in the area affecting Sandringham, Manukau and Pah Roads. Staff are liaising with Auckland Transport to understand implications of the project on the centres. Next steps are to merge the projects to ensure treatment of centres reflects the intentions of the Centres Transformation project, and Auckland Transport are to present draft plans to the local board in quarter three.

Community facilities: community leases

28. The following community leases have been completed:

· Community building 225 Sandringham Road: Lease to Gribblehirst Community Hub Incorporated (1290)

· 50 Western Springs Road, Mt Albert: Lease to Auckland Irish Society (2519)

· 200-206 Gillies Avenue, Epsom: Lease to Auckland Central Chinese Association (2640).

Activities with significant issues

29. Chamberlain Park – deliver Masterplan (2859). A further judicial review to the High Court was lodged by a community group in December 2018 regarding the non-notified resource consent process and the consent decision for the neighbourhood park construction works and associated re-alignment of golf course holes.

30. Concurrently, the tender process closed with only one tender submission being received, which was significantly more than the allocated budget. Due to the judicial review it was agreed with the local board to close the current procurement process and review the situation in the new year. This project is currently on hold.

Activities on hold

31. The following work programme activities have been identified by operating departments as on hold:

· Parks - improve accessibility (2389) and Open Space Greenways - develop priority routes through parks (2390). Community Services department are still leading the planning on these projects. Upon completion of this and the approval of the priorities the projects will progress into delivery with Community Facilities department.

· Village Centres Transformation Programme (2391). Plans and Places department are still leading the planning on this project. Upon approval of the priorities the project will progress into delivery with Community Facilities department.

· Motu Manawa Marine Reserve - develop coastal boardwalk (2957). The long-term plan growth funding is not resolved so funding for this project is uncertain.

· 990 Great North Road, Western Springs - refurbish interior and exterior (3066) and Western Springs Gardens - renew car park and paths (3129). These projects occur on the same site as the planned Waste Solutions Central Recycling Centre project, the shifting of the current community lease tenants from 990 Great North Road into the Western Springs Garden Hall building and both buildings maintenance and renovations.

· Sandringham Heritage Toilet – renew facility (2371). The proposed works need to be included into the town centre upgrades. Maintenance will be undertaken to ensure the building is watertight.

· Gribblehirst Park Bowling Green – investigate reuse (3040). Report submitted to local board informing of contamination and confirming costs the community group put together. Meeting to be held with Land Use Advisory team to determine use under the Reserves Act and in alignment with the lease given. Next steps: Inform local board of the above and request decision on way to move forward.

Budget re-allocation

32. There is $20,725 unallocated locally driven initiative operating expenditure budget in the community response fund.

33. It is recommended the funding is allocated to the community grants (400) budget for the following reasons:

· the community grants budget is tracking above budget, with only $22,319.57 remaining out of an allocated budget of $120,000.

· there are two grants rounds left for this financial year and they are anticipated to be over-subscribed as per the previous rounds.

· at the writing of this report Local Board Services staff are not aware of any other approved work programme project which requires additional operating expenditure funding, or any departments with capacity to implement a new project.

· there is opportunity for any underspent operating expenditure budgets to be re-allocated to approved work programme projects which do require additional funding during the quarter three performance report in May 2019.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

34. When developing the work programmes council group impacts and views are presented to the local boards.

35. Waitītiko, Waiateao (Meola and Motions Creek catchments) and the Three Kings to Western Springs Aquifer Initiative (717): Water quality monitoring of the Three Kings Aquifer can be undertaken by Research Investigation and Monitoring Unit.

36. Additional funding to community grants (400): Community grants department can administer additional grants through the existing Albert-Eden Local Board Community Grants Programme.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

37. This report informs the Albert-Eden Local Board of the performance for the quarter ending 1 October – 31 December 2018.

Tauākī whakaaweawe Māori

Māori impact statement

38. The local board’s work programme contains a number of projects which provide direct outcomes for Māori, such as:

· Local Māori Responsiveness Action Plan (1243). The strategic broker has continued to work with Te Kura Kaupapa Māori o Ngā Maungarongo on support options for the Kai Festival, and assisted with the planning and evaluation of the guided hikoi on Maungawhau, coordinated by Ngāti Whātua-o-Ōrākei.

· Celebrating Te Ao Māori and strengthening responsiveness to Māori – Whakatipu I te reo Māori (1082). Each library has created a designated space clearly identified for people to meet and korero. This was part of an initiative for every library and research centre in the Auckland Libraries network to promote the use of Te reo Māori in a safe and respectful manner. This year the Kia Māia te Whai/Dare to Explore summer reading programme includes a separate Te reo Māori booklet as well as Māori words in the English booklet.

· Local Civic Events (45). Coyle Park path sod-turning event was held on 5 December 2018, led by local kaumatua and attended by 13 guests.

39. The local board, through its work programme responds and delivers upon council’s Māori Responsiveness Framework through the following actions:

· fostering and building strong relationships with mana whenua and matawaaka by ensuring their views are considered prior to making decisions on local projects

· embedding mana whenua customary practices within the development of local projects (e.g. blessings at sod-turnings).

Ngā ritenga ā-pūtea

Financial implications

40. Underspent budget within the Waitītiko, Waiateao (Meola and Motions Creek catchments) and the Three Kings to Western Springs Aquifer Initiative (717) can be directed towards monitoring of the Three Kings Aquifer.

41. $20,725 unallocated locally driven initiative operating expenditure budget in the community response fund can be allocated to the existing community grants (400) budget.

Financial Performance

42. Operating revenue at $317,000 is $17,000 above budget due to revenue from the libraries from photocopying charges.

43. Operating expenditure of $8,148,000 is above budget by $1,092,000 mainly due to the full facility parks contract and property maintenance and repair costs. The year-end result is expected to be near target. Locally driven initiative (LDI) expenditure is below budget by $208,000.

44. Capital spend is below budget by $1,080,000 for LDI and growth funded projects.

45. The Albert-Eden Local Board Financial Performance report is in Attachment B.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

46. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

47. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section

Ngā koringa ā-muri

Next steps

48. The local board will receive the next performance update following the end of quarter three (March 2019).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Work programme update	137
b ⇩	Financial performance report	169

Ngā kaihaina

Signatories

Author	Emma Reed - Local Board Advisor Albert-Eden
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

27 February 2019

Feedback on draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039

File No.: CP2019/00999

Te take mō te pūrongo

Purpose of the report

1. To seek local board feedback on the draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039.

Whakarāpopototanga matua

Executive summary

2. To respond to population growth and demographic change, Auckland Council has developed a plan for how it will invest in sport for the next 20 years.

3. The Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039 seeks to:

· increase participation in sport by targeting communities of greatest need and addressing disparities

· deliver a broad range of programmes, services and facilities that respond to the diverse needs of Auckland’s communities

· address population growth and changing sport preferences through regular assessments of, and changes to, programmes, services and facilities to maximise participation.

4. The draft plan was endorsed by the Environment and Community Committee in December 2018 for public consultation [CP2018/07771].

5. This report invites local boards to formally indicate their support for the draft plan and any additional feedback on the draft plan they would like the committee to consider prior to the plan’s adoption.

6. Staff have engaged with local boards informally at various stages throughout the development of the plan. Local boards members’ views and concerns have helped shape the key components of the plan.

7. A summary of consultation feedback will be prepared for the Environment and Community Committee for consideration. Final decision on the adoption of the plan will be sought in May 2019.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) endorse the draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039 and provide any additional feedback for consideration of the Environment and Community Committee.

Horopaki

Context

The plan sets out a new investment approach, which better responds to growth and the changing needs of Aucklanders

8. Auckland is experiencing rapid population growth and social change. Our diverse communities have different preferences and requirements for sport and recreation activities.

9. The draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039 is the council’s response to these changes. It sets out a new approach to regional investment in sports facilities, programmes and services for Aucklanders over the next 20 years.

10. The plan will:

· target communities of greatest need and address disparities

· deliver a broad range of programmes, services and facilities that respond to the diverse needs of Auckland’s communities

· address population growth and changing sport preferences through regular assessments of, and changes to, programmes, services and facilities.

11. The draft plan has three main sections:

· Section one: ‘Why we invest’ explains the reasons for having an investment plan and the strategic context.

· Section two: ‘What we invest in’ explains the outcomes sought from the council’s sports investment, the scope and focus of that investment and the principles that will guide future investment decisions.

· Section three: ‘How we will work’ explains the investment framework that will be adopted to achieve the outcomes.

12. The development of the draft plan involved several Governing Body decisions, local board engagement, public consultation and research. The attached draft plan provides the chronological timeline for developing the plan.

Tātaritanga me ngā tohutohu

Analysis and advice

Adoption of the plan will contribute to multiple strategic outcomes

13. Sport is one of the key areas the council invests in to deliver on the ‘Belonging and Participation’ outcome in Auckland Plan 2050.

Belonging and Participation

· Focus Area 7 – Recognise the value of arts, culture, sports and recreation to quality of life

· Direction 1 – Foster an inclusive Auckland where everyone belongs

· Direction 2 – Improve health and wellbeing for all Aucklanders by reducing disparities in opportunities.

14. The draft plan focuses on delivering a single outcome: increasing Aucklanders’ participation in community sport. This aligns with the vision of the Auckland Sport and Recreation Strategic Action Plan 2014-2024: ‘Aucklanders: more active, more often.’

15. The multiple benefits delivered to local communities through increased sport participation will also contribute directly to the health, social and economic outcomes for Aucklanders as set out in the local board plans.

Achieving the desired outcomes requires putting people at the heart our investment

16. The plan sets out a targeted, people-centric approach to increase sport participation in Auckland. Future sport investment will focus on meeting the needs of three distinct groups of people:

1.	People who already play sport:
	There will be more fit-for-purpose facilities and programmes to keep them actively involved in sport.
2.	People who play a new sport (like futsal)
		Currently there are limited opportunities to play, but in the future, there will be more fit-for-purpose facilities and programmes that cater to new and emerging sports.
3.	People who currently do not participate in sport
	Auckland Council will create more opportunities and make it easier for them to take up sport.

17. A key step towards increasing sport participation rates in these targeted groups is through addressing disparities.

18. Decision-makers will use a set of principles to prioritise multiple investment projects. ‘Equity’ has the highest weighing to ensure all Aucklanders enjoy the same outcomes. The full list of principles includes:

· Equity (40 per cent of assessment) – Sport investment should ensure equity of outcomes across the population regardless of age, gender, ethnicity, socio-economic status or where people live.

· Outcome-focused (30 per cent) – There needs to be a clear line of sight between each investment and the outcomes it delivers.

· Financial sustainability (30 per cent) – Investment decisions need to be financially sustainable for council and sports organisations.

· Accountability (10 per cent) – Auckland Council has responsibility to act in the best interests of Auckland.

There will be changes to the way we currently invest in sport

19. The draft plan sets out four key shifts in our approach as illustrated in Figure 1 below.

Figure 1: Key shifts

20. Figure 2 below explains the reasons for these key shifts, the problems they will tackle and the benefits for Aucklanders.

Figure 2: Intervention logic map

21. The plan will ensure robust, evidence-based decision-making and ongoing monitoring of benefits delivered to our communities.

22. Performance data will be collected to measure the return on investment. This will be shared with investors and ratepayers.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. Once adopted, the plan will have a direct impact on council’s internal investment processes, particularly regarding how future projects will be assessed and monitored.

24. Parks, Sport and Recreation staff have been engaged throughout the development of the draft plan. Their feedback, particularly regarding how the proposed changes can be adopted in practice, has helped shape the investment framework and the scenarios in the draft plan.

25. Parks, Sport and Recreation staff have also facilitated the council’s engagement with the sport sector through Aktive, the council’s strategic partner for sport. The general feedback is supportive of the new investment approach to improve participation and deliver better outcomes for Aucklanders.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

The local boards have an important role to play in shaping the draft plan

26. The local boards have an important role to play in the council’s sport investment. They:

· set outcomes and priorities for local sport investment through local board plans

· identify local sports facility and programmes needs and advocate for investment through the Long-term Plan and Annual Budget processes

· have allocated decision-making responsibility for local sport facilities and initiatives including:

o the specific location, design, build and fit-out of new local sports facilities within budget parameters agreed with the Governing Body

o the use of local sport facilities and initiatives including leasing and changes of use

o local recreation and sports programmes

· manage local and sub-regional facility partnership relationships, funding or lease agreements and performance reporting

· work together to support facilities that benefit several local board areas.

27. Staff have engaged with local boards informally at various stages throughout the development of the draft plan. Local boards members’ views and concerns have helped shape the key components of the plan.

Previous engagement with local boards showed general support for an investment plan

28. Staff met with local boards between February and April 2018 and sought informal feedback on the key components of the plan.

29. Feedback from local boards was generally supportive of a new investment plan for sports facilities to ensure consistency, efficiency, transparency and outcome delivery.

30. Challenges relating to population growth, land supply and budgetary constraints were highlighted. Local boards also noted challenges specific to their areas and populace.

31. Feedback showed a strong preference to have a flexible approach to accommodate diverse local needs.

Formal local board feedback is sought between February and March 2019

32. Staff are seeking to understand local boards’ views on the draft plan and request a formal decision at local boards’ business meetings during February and March 2019.

33. Staff would particularly value local board feedback on the following parts of the draft plan (refer Attachment A), which are likely to have the most bearing on local board decision-making:

· the key shifts in the council’s future investment approach in sport (page 4)

· the benefits of sports to Auckland communities, particularly Te Ao Māori (page 9)

· the difference between equity and equality in the context of sport investment (pages 22-23)

· the proposed investment framework (pages 24-36).

Tauākī whakaaweawe Māori

Māori impact statement

34. Sport participation contributes directly to the following ‘Māori Identity and Wellbeing’ outcome in Auckland Plan 2050:

Māori Identity and Wellbeing

· Direction 1 – ‘Advance Māori wellbeing’

· Focus area 1 – ‘Meet the needs and support the aspirations of tamariki and their whanau’

35. According to Sport New Zealand data weekly sport participation of Māori in Auckland (76.8 per cent) is similar to European (76.3 per cent), but higher than Asian (70.7 per cent) and Pasifika (69.1 per cent).

36. Research also show pockets of sedentary Māori who do not have adequate opportunities to participate in sport. They will be a target group for investment.

37. Feedback from the Mana Whenua Forum and Aktive Māori Advisory Group during public consultation on the discussion document informed the development of the plan.

38. A key area of focus was the delivery of outcomes through increased Māori participation. Means of achieving this goal include partnerships with iwi and Māori organisations, to manage demand efficiently and to use sports programmes and facilities as a social hub to strengthen cultural and community connections.

39. Partnerships will draw on Māori-centric models and collective models of learning so that key Māori concepts become embedded in sport service design and delivery.

40. Staff will seek further feedback from the Mana Whenua Forum and Aktive Māori Advisory Group as part of the consultation on the draft plan.

Ngā ritenga ā-pūtea

Financial implications

41. Once adopted, the plan will guide all council investment in sport.

42. An immediate focus will be to establish a clear and contestable process for the allocation of the $120 million Sport and Recreation Facilities Investment Fund established in the Long-term Plan 2018-2028.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

43. Staff have identified reputational and operational risks associated with the adoption of the draft plan. These risks will be mitigated through regular communication and engagement with key stakeholders.

Type

Risk

Mitigation

Reputational

Some people might worry the plan will change arrangements already in place, or ongoing council investment.

Clear communication with key stakeholders and funding recipients that the plan will guide decisions on future investment only, unless a current project is already scheduled for review.

Operational

The transition to the new investment approach will be operationally complex. It impacts multiple teams across the council, and new business processes, guidance and forms will need to be designed to support it.

Detailed implementation planning will be required to ensure the transition is as smooth as possible. Changes will be phased in over the next three to five years.

Ngā koringa ā-muri

Next steps

44. Staff will undertake public consultation from February to March 2019.

45. The consultation will be conducted in various forms:

· local boards will be asked to formally indicate their support for the draft plan during business meetings and provide any additional feedback

· the public will be invited to submit their feedback via ShapeAuckland

· targeted interviews will be conducted with community groups including Māori, Pasific and Asian people

· the sport sector will be invited to provide their formal views through Aktive.

46. A summary of consultation feedback and a final plan will be prepared for consideration and adoption by the Environment and Community Committee around May 2019.

47. Implementation of the plan will occur in stages over the next three to five years, depending on council budgetary and planning processes. An indicative timeline of the potential changes is presented in section three of the draft plan.

48. Figure 3 below shows the next steps in a flow chart.

Figure 3: Next steps

This plan will inform the development of other investment plans

49. The draft plan sets out an overarching investment framework to help decision-makers prioritise investment between different sports.

50. Separate, but related plans are being developed to guide council’s investment in golf and play facilities. These plans will be consistent with the overarching framework set out in Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039.

Ngā tāpirihanga

Attachments