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Resolution
number AE/2019/15
MOVED by Deputy
Chairperson G Fryer, seconded by Member M Watson:
That the Albert-Eden Local
Board:
a)
note that in 2017
the building and site at 990 Great North Road were identified, after a two
year search for suitable sites for a central isthmus recycling centre, as the
preferred location for a Community Recycling Centre after investigations by
the Albert-Eden, Puketāpapa and Waitematā Local Boards.
b)
agree to forego an expression of
interest process to identify a suitable occupant for the proposed lease area
at 956 Great North Road.
c) approve
the terms of the offer of accommodation and new community lease to the
Auckland Horticultural Council Incorporated (AHC) at 956 Great North Road as follows:
i) part
of the building will be renovated at council cost to accommodate AHC as shown
on the plan at Attachment B. The area for the exclusive occupation of AHC is
shown shaded on the plan.
ii) a
lease for a term of three years, commencing 1 August 2019, with one right of
renewal of three years.
iii) rental
shall be one ($1) dollar per annum plus GST if demanded.
iv) meeting
room one as shown on the plan is not included in the lease area and will
continue to be managed by the council Venue for Hire team.
v) AHC
shall provide an annual schedule of events for when they wish to advance book
meeting room one or other areas of the building. Bookings for room(s) can
then be made in advance in accordance with council’s standard booking
procedures.
vi) a
concession shall apply to any such hire charges to AHC for the first 12
months of the lease. The Albert-Eden Local Board will meet the cost of four
hours rental per month for 12 months, estimated to cost $1,920 plus GST.
vii) three
parking spaces shall be provided at the rear of the building for the
exclusive use of the AHC.
viii) the
permitted use of the premises will be for the purposes of running a
horticultural council, promoting gardening and horticultural education.
ix) AHC
shall pay $1,000 plus GST per annum as a contribution towards the operational
costs of the building.
i) AHC
shall be responsible for maintaining the interior of the leased premises in
good condition and substantial repair and condition.
x) the
lease will otherwise be on council’s current community lease template
and in terms of the Council’s Community Occupancy Guidelines 2012.
f)
request that staff write to the
Auckland Horticultural Council Incorporated making the offer of accommodation
and new community lease at 956 Great North
Road for acceptance by 27 March 2019.
g)
provided the offer made to the to the
Auckland Horticultural Council Incorporated for a community lease at 956 Great North Road in clause (b)
above is accepted and subject to public notification and iwi consultation,
grant a new community lease in the building at 956 Great North Road for the
area shown shaded on the plan attached to this report (Attachment B)
commencing 1 August 2019 on the following terms and conditions:
i) a
term of three (3) years with one right of renewal of three (3) years.
ii) a
rental of one dollar ($1) plus GST per annum if demanded.
iii) an
operational charge of $1,000 plus GST as a contribution toward the operating
costs of the building.
iv) all
other terms and conditions in accord with the Council Community Occupancy
Guidelines 2012.
h)
thank Ron Johnson, Senior Community Lease Advisor and Tsz Ning Chung,
Community Lease Specialist for
their attendance and information provided.
CARRIED
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