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Audit and Risk
Committee
01 February
2019
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1 Apologies
2 Declaration
of Interest
There were no
declarations of interest.
3 Petitions
There were no
petitions.
4 Public
Input
There was no
public input.
5 Local
Board Input
There was no
local board input.
6 Extraordinary
Business
There was no
extraordinary business.
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7
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Potential Long-term Plan Amendment
Consultation Document - risk and control update
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Staff introduced this item.
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The meeting adjourned at 9.42am and
reconvened at 10.41am.
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9 Procedural
motion to exclude the public
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Resolution
number AUD/2019/2
MOVED by Chairperson S Sheldon, seconded by
Deputy Chairperson BC Cashmore:
That the
Audit and Risk Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
b) agree
that Jo Smaill, Audit Director, Audit New Zealand be permitted to remain for
Confidential Item C1 Office of the Auditor-General and Audit New Zealand
briefing after the public has been excluded, because of her knowledge of matters
which will help the Audit and Risk Committee in its decision-making.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Office
of the Auditor-General and Audit New Zealand briefing
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report contains information regarding progress on the audit
of the Long-term Plan amendment which is still ongoing.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The text of these resolutions
is made available to the public who are present at the meeting and form part
of the minutes of the meeting.
CARRIED
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10.42am The
public was excluded.
Resolutions in relation to the confidential
items are recorded in the confidential section of these minutes and are not
publicly available.
10.55am The
public was re-admitted.
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7
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Potential Long-term Plan Amendment
Consultation Document - risk and control update
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Resolution
number AUD/2019/4
MOVED by Chairperson S Sheldon, seconded by Member P
Conder:
That the Audit and
Risk Committee:
a) receive
the report on the key controls and risks relating to the potential Long-term
Plan Amendment Consultation Document
b) advise
the Governing Body that effective internal control and risk management
processes have been followed during the preparation of the Consultation
Document and supporting information
c) delegate
authority to the chairperson and deputy chairperson of the Audit and Risk
Committee to advise the Governing Body, once Audit New Zealand confirm that
they have completed their audit, that there are no outstanding audit issues.
CARRIED
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8 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
restatementS
It was resolved
while the public was excluded:
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C1
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Office of the Auditor-General and Audit New
Zealand briefing
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Resolution
number AUD/2019/3
MOVED by Chairperson S Sheldon, seconded by Member P
Conder:
That the Audit and Risk
Committee:
a) receive
the information provided by the Auditor-General’s representative, Audit
Director, Audit New Zealand Jo Smaill and thank her for her attendance.
Restatement
b) agree
the agenda report, attachments and any tabled documents will remain
confidential, but the decisions be restated in the open minutes.
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11.04am The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Audit and Risk Committee HELD
ON
DATE:.........................................................................
CHAIRPERSON:........................................................
