I hereby give notice that an ordinary
meeting of the Community Development and Safety Committee will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Thursday, 21
February 2019
9.30am
Room 1
Level 26, 135 Albert Street
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Komiti Whanake Hapori me ōna Kaupapa
Āhuru/ Community
Development and Safety Committee
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Cr Dr Cathy Casey
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Deputy Chairperson
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Cr Fa’anana Efeso Collins
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Members
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Cr Josephine Bartley
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Cr Alf Filipaina
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Cr Richard Hills
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IMSB Member Tony Kake
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IMSB Member Dennis Kirkwood
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Cr Daniel Newman, JP
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Cr Greg Sayers
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Cr Sir John Walker, KNZM, CBE
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Cr Wayne Walker
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Cr John Watson
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Mayor Hon Phil Goff, CNZM,
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Ex-officio
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Deputy Mayor Cr Bill Cashmore
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(Quorum 7 members)
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Sonya Inger
Governance Advisor
15 February 2019
Contact Telephone: (09) 977 6050
Email: sonya.inger@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Responsibilities and key projects
The committee is responsible for regional community
development and safety, including:
·
grants for regional events, arts and cultural organisations
·
arts, culture and heritage
·
alcohol harm reduction strategy (recommendation to Environment
and Community Committee)
- homelessness plan (recommendation to Environment and
Community Committee).
Powers
All powers necessary to perform the committee’s
responsibilities.
Except:
(a) powers
that the Governing Body cannot delegate or has retained to itself (section 2)
(b) where
the committee’s responsibility is limited to making a recommendation only
(c) where
a matter is the responsibility of another committee
(d) the
approval of expenditure that is not contained within approved budgets
(e) the
approval of expenditure of more than $2 million
(f) the
approval of final policy
(g) deciding
significant matters for which there is high public interest and which are
controversial
(h) the
commissioning of reports on new policy where that policy programme of work has
not been approved by the Environment and Community Committee
(i) the
power to establish sub-committees.
Exclusion of the public – who
needs to leave the meeting
Members of the public
All members of the public must leave the
meeting when the public are excluded unless a resolution is passed permitting a
person to remain because their knowledge will assist the meeting.
Those who are not members of the public
General principles
·
Access to confidential information is managed on a “need to
know” basis where access to the information is required in order for a
person to perform their role.
·
Those who are not members of the meeting (see list below) must
leave unless it is necessary for them to remain and hear the debate in order to
perform their role.
·
Those who need to be present for one confidential item can remain
only for that item and must leave the room for any other confidential items.
·
In any case of doubt, the ruling of the chairperson is final.
Members of the meeting
·
The members of the meeting remain (all Governing Body members if
the meeting is a Governing Body meeting; all members of the committee if the
meeting is a committee meeting).
·
However, standing orders require that a councillor who has a
pecuniary conflict of interest leave the room.
·
All councillors have the right to attend any meeting of a
committee and councillors who are not members of a committee may remain,
subject to any limitations in standing orders.
Independent Māori Statutory Board
·
Members of the Independent Māori
Statutory Board who are appointed members of the committee remain.
·
Independent Māori Statutory Board
members and staff remain if this is necessary in order for them to perform
their role.
Staff
·
All staff supporting the meeting (administrative, senior
management) remain.
·
Other staff who need to because of their role may remain.
Local Board members
·
Local Board members who need to hear the matter being discussed
in order to perform their role may remain. This will usually be if the
matter affects, or is relevant to, a particular Local Board area.
Council Controlled Organisations
·
Representatives of a Council Controlled Organisation can remain
only if required to for discussion of a matter relevant to the Council Controlled
Organisation.
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Community
Development and Safety Committee
21 February
2019
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ITEM TABLE
OF CONTENTS PAGE
1 Apologies 7
2 Declaration of
Interest 7
3 Confirmation
of Minutes 7
4 Petitions 7
5 Public Input 7
6 Local Board
Input 7
7 Extraordinary
Business 8
8 Safe
Communities Accreditation for Auckland: Endorsement of Application 9
9 Regional
Community Development Grants allocation 2018/2019 149
10 Regional Event Fund Grants
Allocation 2018/2019 – Round Two, Strategic Priorities 165
11 Funding options for the
Farmers Santa Parade 235
12 Libraries update 237
13 Forward work programme 239
14 Consideration of
Extraordinary Items
At the close of
the agenda no apologies had been received.
2 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation
of Minutes
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That the Community Development and Safety Committee:
a)
confirm the ordinary minutes of its meeting,
held on Thursday, 15 November 2018, as a true
and correct record.
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4 Petitions
At the close of
the agenda no requests to present petitions had been received.
5 Public
Input
Standing Order
7.7 provides for Public Input. Applications to speak must be made to the
Governance Advisor, in writing, no later than one (1) clear working day
prior to the meeting and must include the subject matter. The meeting
Chairperson has the discretion to decline any application that does not meet
the requirements of Standing Orders. A maximum of thirty (30) minutes
is allocated to the period for public input with five (5) minutes
speaking time for each speaker.
At the close of
the agenda no requests for public input had been received.
6 Local
Board Input
Standing Order
6.2 provides for Local Board Input. The Chairperson (or nominee of that
Chairperson) is entitled to speak for up to five (5) minutes during this
time. The Chairperson of the Local Board (or nominee of that Chairperson)
shall wherever practical, give one (1) day’s notice of their wish
to speak. The meeting Chairperson has the discretion to decline any
application that does not meet the requirements of Standing Orders.
This right is
in addition to the right under Standing Order 6.1 to speak to matters on the
agenda.
At the close of
the agenda no requests for local board input had been received.
7 Extraordinary
Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that
is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local
authority by resolution so decides; and
(b) The presiding member
explains at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be discussed
at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”
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Community
Development and Safety Committee
21 February
2019
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Safe
Communities Accreditation for Auckland: Endorsement of Application
File No.: CP2019/00939
Te take mō te
pūrongo
Purpose of the report
1. To endorse the Auckland Safe Communities accreditation application
(Attachment A), to go to the Environment and Community Committee for their
approval.
Whakarāpopototanga matua
Executive summary
2. In
June 2016, the Regional Strategy and Policy Committee resolved for Auckland to
become an accredited Safe Community and write to the Safe Communities
Foundation of New Zealand (SCFNZ) to initiate the accreditation process
(REG/2016/33).
3. The
SCFNZ defines a Safe Community as “a place that is attractive to live,
work and visit…It increases community well-being by creating an
infrastructure in local communities to increase action by building local
partnerships and collaborative relationships”.
4. The
application has been prepared by 12 organisations with a community safety and
injury prevention focus who, coordinated by council, have come together as the
Safety Collective, Tāmaki Makaurau, Auckland (Safety Collective).
5. A
governance group led by Councillor Collins, has signed off the application and
is providing strategic direction for the accompanying operational and
implementation work, which is underway.
6. The
SCFNZ has conducted a preliminary assessment of the application and indicated
that it is sufficiently developed to move to the next stage of sign-off by
council and partners, and for formal review by the SCFNZ assessment team.
Additions and alterations through the review process may be integrated into the
final document.
7. Following endorsement, the application will go to the Environment
and Community Committee on 12 March 2019 for approval and will then be
submitted to SCFNZ for assessment and accreditation.
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Ngā tūtohunga
Recommendation/s
That the Community Development
and Safety Committee:
a) endorse the application (Attachment A to the agenda report) for
Auckland Safe Communities accreditation, for submission to the Safe
Communities Foundation of New Zealand.
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Horopaki
Context
8. In
June 2016, the Regional Strategy and Policy Committee resolved for Auckland to
become an accredited Safe Community and write to the SCFNZ to initiate the
accreditation process (REG/2016/33).
9. In
January 2017, the Safety Collective was established to develop the application.
Coordinated by Auckland Council, it includes the following organisations with a
community safety and injury prevention focus:
· Accident Compensation
Corporation (ACC)
· Auckland Emergency
Management (AEM)
· Auckland Transport
(AT)
· Department of
Internal Affairs (Office of Ethnic Communities)
· Drowning Prevention
Auckland
· Health Promotion
Agency
· Ministry of Health
(MoH)
· New Zealand Police
· Safekids Aotearoa
· Safer North
Community Trust
· Safer West Community
Trust.
10. In
April 2018, staff updated the Community Development and Safety Committee on the
progress of Auckland’s application to become an accredited Safe
Community. A project manager commenced in October 2018 to advance the
accreditation process, including the development and implementation of the
operational model.
11. In
2018, a governance group was formed as the decision-making body for the
collective. Its membership is drawn from Accident Compensation Corporation,
Ministry of Health, New Zealand Police, and Auckland Council. Led by Councillor
Collins, the governance group has signed off the application and is providing
strategic direction for the accompanying operational and implementation work,
which is underway.
12. The SCFNZ has conducted a preliminary assessment of the application
and indicated that it is sufficiently developed to move to the next stage of
sign-off by council and partners, and for formal review by the SCFNZ assessment
team. Amendments through the review process may be integrated into the
final document.
Tātaritanga me ngā
tohutohu
Analysis and advice
13. The
SCFNZ defines a safe community as a place that is attractive to live, work and
visit. A safe community is a liveable community, where people can go about
their daily activities in an environment that without fear, risk of harm or
injury. It increases community well-being by creating an infrastructure in
local communities to increase action by building local partnerships and
collaborative relationships. A safe community is about wellbeing, building
strong, cohesive, vibrant, participatory communities.
14. The
Safe Community model is internationally recognised as an effective intervention
that provides a consistent platform for collaboration on projects that deliver
evidence-based safety and injury prevention strategies at a local and regional
level. It is recommended as an effective approach by the World Health
Organisation.
15. Auckland
is the largest local government authority in Australasia to seek Safe
Communities accreditation. It will join more than 20 other local authorities
across New Zealand who have this status, representing more than 50 percent of
New Zealanders, including Wellington and Christchurch. International cities
such as Melbourne also have this status.
16. Auckland
Council has a lead role as the host agency and for coordination of the
accreditation and its implementation, however the initiative belongs to the
Safety Collective.
17. The
range of community safety and injury prevention programmes currently carried
out across Tāmaki Makaurau by the Safety Collective members can be themed
as follows:
· reducing alcohol related harm
· child injury prevention
· community connectedness/resilience
· road safety/policing
· violence/crime prevention
· water safety.
18. There is considerable scope for the further development and
integration of programmes and initiatives that address Auckland’s needs
for improved community safety and injury prevention. For example, addressing
the five-year trend for road deaths and serious injuries in Auckland, which has
increased by 67 per cent from 486 in 2013 to 813 in 2017. This growth in road
trauma exceeds the growth in the Auckland population and vehicle kilometres
travelled over the same time period and is three times higher than the national
road trauma growth.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
19. AEM
and AT are represented on the Safety Collective. Synergies include AEM’s
building of resilience for Auckland to ensure that communities are prepared for
any risks and hazards that could impact them, and AT’s co-leadership of
RoadSafe Auckland, the Road Safety Strategy and locally co-ordinated Road
Safety Action Plans.
20. Staff
from council’s Research Investigation and Monitoring Unit (RIMU) are
assisting with the development of a monitoring and evaluation framework that
the Safety Collective can use to determine its own effectiveness and that of
interventions intended to improve community safety and reduce preventable
injury and death.
21. Safe
Communities accreditation could provide a framework for local responses to anti-social behaviour and safety issues
across the Auckland region.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
22. Staff
presented to the Local Board Chairs Forum on 11 February 2019 about the Safe
Communities accreditation application and the opportunities it presents for community
safety and injury prevention work programmes across local boards. Feedback was
sought on whether the range of community safety and injury prevention
programmes currently carried out across Tāmaki Makaurau adequately address
the needs of local boards and their communities.
23. The
Safe Communities accreditation aligns with local boards’ priorities on
community safety and injury prevention as per their 2017 Local Board Plans and
2018/2019 work programmes.
24. Work will shortly commence on a proposed implementation plan to
follow on from accreditation, addressing the methods of local engagement, and
priority setting. Local boards will be engaged on this as details are
developed, and before the operational model is put in place.
Tauākī whakaaweawe
Māori
Māori impact statement
25. Case
studies included in the Safe Communities accreditation application demonstrate
how Māori are disproportionately reflected in many community safety and injury statistics. For
example, Safekids Aotearoa in research for its “Check for me before you
turn the key” programme found that it is predominantly Māori and
Pasifika children who are killed in driveway incidents. The Terms of Reference
for the Safety Collective require the collective to recognise and advocate for
Te Tiriti o Waitangi by enabling Māori to contribute to decision-making to
address the inequities between Māori and non-Māori community safety
and injury prevention outcomes across Auckland.
26. The Safety Collective will support and recognise the value of
Māori mātauranga, tikanga and approaches in case studies and
effective strategies. Together, these are expected to make a meaningful impact
over time on community safety and injury prevention outcomes as they relate to
Māori.
Ngā ritenga ā-pūtea
Financial implications
27. The MoH has provided funding to council for
project management and staffing costs associated with obtaining the Safe Communities accreditation. Discussions are underway with ACC, who have indicated an
interest in exploring funding options for the implementation of the
post-accreditation work. Further funding implications
will be explored during the implementation planning phase once accreditation
has been obtained.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
28. The
timeframe for submitting the application to the SCFNZ is March 2019 and a
decision on obtaining accreditation is May 2019. There are the following
reputational and financial risks for council, if the indicated timeframes are
not met:
|
Risk
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Mitigation
|
|
· Reputation with stakeholders (agencies and
community groups who form the Safety Collective, including the MoH who have
funded the work), and the SCFNZ could be negatively affected, as they have
invested considerable time and effort to progress the application.
|
· Close working relationships with
stakeholders, and the agreement of Councillor Collins to chair the group as a
demonstration of Council’s commitment to the process.
· Close collaboration with the SCFNZ, to
ensure the application is well prepared and regularly reviewed throughout the
process.
|
|
· Funding to support implementation may not be
secured, at all or in time for the 2019/2020 financial year.
|
· Working closely with ACC, as a Safety
Collective member and likely funder of the bulk of implementation costs.
|
Ngā koringa ā-muri
Next steps
29. Following
endorsement by the committee, and approval by the Environment and Community
Committee in March 2019, the Safe Communities accreditation application will be
submitted to the SCFNZ in late March 2019.
30. Assessment
and approval from the SCFNZ is expected by May 2019. In the interim, the Safety
Collective will develop an operational model for implementation following
accreditation.
31. Following accreditation, staff will report to the committee on the
accompanying operational and implementation work.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
|
|
a⇩ 
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2019 Application for Safe Communities accreditation
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15
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Ngā kaihaina
Signatories
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Author
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Wayne Levick - Project Manager, Safe Communities
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Authorisers
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Graham Bodman - General Manager Arts, Community and
Events
Ian Maxwell - Director Community Services
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Community
Development and Safety Committee
21 February
2019
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|
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Community
Development and Safety Committee
21 February
2019
|
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Regional Community Development Grants
allocation 2018/2019
File No.: CP2019/00583
Te take mō te
pūrongo
Purpose of the report
1. To
approve the 2018/2019 Regional Community Development Grants recipients.
Whakarāpopototanga matua
Executive summary
2. The
Regional Community Development Grants programme has been developed in
accordance with Auckland Council’s Community Grants Policy as adopted at
the Regional Strategy and Policy Committee meeting on 4 December 2014
(REG/2014/134).
3. On 16 August 2018, the Community Development and Safety Committee
approved the allocation of an additional $120,000 to
the Regional Community Development Grants programme budget (COM/2018/1). The additional funding has enabled more grants
to be made, covering a wider range of projects.
4. The
contestable Regional Community Development Grants has a budget of $295,000 for
2018/2019. This fund is allocated in one annual funding round for which
applications closed on 12 November 2018.
5. A
total of 50 applications were received, requesting funding of $1,425,805.
6. Staff
assessed the applications (Attachment A) and have made recommendations based on
the assessment criteria and the Community Development Grant Programme
Assessment Matrix (Attachment B).
7. Staff
recommend allocating funding to 14 applicants that demonstrate organisational
and project quality and meet the programme priorities.
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Ngā tūtohunga
Recommendation/s
That the Community Development
and Safety Committee:
a)
approve the allocation of $295,000 for regional community development
grants for the amounts and projects as follows:
|
Organisation
|
Project
|
Recommended Grant
|
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Auckland Action
Against Poverty
|
Advocacy Community
Education Programme
|
$25,000
|
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Auckland Deaf Society
Incorporated
|
My vision=My reality:
Grassroots Deaf Project Development
|
$25,000
|
|
Auckland North
Community and Development Inc
|
Auckland Community
Accounting (ACA) Assisting Māori and Pasifika Community Groups in the
Auckland Region
|
$35,000
|
|
Auckland Refugee
Council Incorporated
|
Asylum Seekers Support
Trust (ASST) Social Engagement Programme
|
$15,000
|
|
Auckland Regional
Migrant Services Charitable Trust
|
Inclusive Auckland:
|
$40,000
|
|
Catalyse Network
|
Further development of
Placemaking Kits
|
$25,000
|
|
ECPAT Child Alert
Trust
|
Community Education and
Awareness Raising on the Commercial Sexual Exploitation of Children
|
$8,000
|
|
Inspiring Communities
|
Community Led Development
network events
|
$17,000
|
|
OUTLine NZ
|
Expanding OUTLine's
Service Delivery
|
$10,000
|
|
Shakti Legal Advocacy
and Family Social Services Inc
|
Shakti Youth Network for
Change
|
$25,000
|
|
Social Enterprise
Auckland
|
Social enterprise
eco-system strengthening
|
$15,000
|
|
Taulanga U Trust
|
Grow Healthy Community by
Living Viable Lifestyles."
|
$10,000
|
|
Te Roopu Waiora Trust
|
Hauatanga: Changing
Attitudes & re-building indigenous/traditional Māori concepts to
expand the understanding of disability
|
$30,000
|
|
Volunteering Auckland
Trust
|
Strengthening Communities
through Volunteering
|
$15,000
|
|
Total
|
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$295,000
|
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Horopaki
Context
8. The
Community Grants Policy sets out the policy framework for six regional grants
programmes, including a regional community development grants programme. The
purpose of this grant is to support the implementation of the Thriving
Communities: Social and Community Development Strategic Action Plan and the
Empowered Communities Approach.
9. On 16 August 2018, the Community Development and Safety Committee
approved an additional $120,000 to the Regional Community Development Grants
Programme budget (COM/2018/1). This has enabled more
grants to be made, covering a wider range of projects.
10. The
contestable Regional Community Development Grants has a budget of $295,000 for
2018/2019. This fund is allocated in one annual funding round for which
applications closed on 19 November 2018. Fifty
applications were received, requesting a total of $1,425,805.
Tātaritanga me ngā
tohutohu
Analysis and advice
11. Staff
assessed the applications (Attachment A) using the assessment matrix
(Attachment B) that covers the following factors:
· Organisational capacity and project attributes.
· Empowered communities’ alignment.
· Additional priorities from the community grants policy.
12. Fourteen
projects that scored highly on the assessment matrix are recommended for
funding. Together, these projects cover a broad spectrum of the
community, with a significant focus on building social inclusion and equity.
The recommended projects are:
|
Organisation
|
Project name and description
|
Requested amount
|
Score
(/50)
|
Recommended grant
|
|
Auckland Action Against
Poverty
|
Advocacy Community
Education Programme
An
extension to AAAP’s advocacy service, providing opportunities for
people to know about how they can advocate for themselves and their
communities for people to feel empowered to be active participants in their
community in order to reduce their own material hardship.
|
$39,984
|
40
|
$25,000
|
|
Auckland Deaf Society
Incorporated
|
My vision=My reality:
Grassroots Deaf Project Development
Empowering
grassroots deaf people or groups to develop skills and gain experience in
delivering a project from concept to fruition. Initial focus areas:
1. A Deaf and Disabled group
2. A group for children of Deaf adults
3. An Auckland Deaf Māori group.
|
$28,885
|
38
|
$25,000
|
|
Auckland North Community
and Development Inc
|
Auckland Community
Accounting (ACA)
Assisting
Māori and Pasifika Community Groups in the Auckland Region by engaging
two specialist liaison people to focus on Māori and Pasifika
organisations across the Auckland region.
They will
work alongside the current project manager utilising volunteer students and
chartered accountants in building capability.
|
$39,800
|
38
|
$35,000
|
|
Auckland Refugee
Council Incorporated
|
Asylum Seekers Support
Trust (ASST) Social Engagement Programme
Programme
to build participants’ (who are vulnerable asylum seekers) wellbeing
and social connection, through simple, shared events and experiences such as
weekly walks, meals and overnight trips and connecting with other community
services.
|
$30,000
|
37
|
$15,000
|
|
Auckland Regional
Migrant Services Charitable Trust (ARMS)
|
Inclusive Auckland
Realising
ARMS’ strategic direction, to ‘move from just addressing the
immediate needs of newcomers communities, to being able to transform the
systems through investigating the systems that pose challenges to migrants
and former refugees in their settlement journey; essentially leading change
in the multicultural sector of Auckland.’
|
$40,000
|
37
|
$40,000
|
|
Catalyse Network
|
Development of
Placemaking Kits
Prototype
kits were developed for Placemaking week in 2018. This project is to refine
the placemaking kits and use them to support local placemaking efforts in a
range of communities across the region.
|
$33,400
|
39
|
$25,000
|
|
ECPAT Child Alert Trust
|
Community Education and
Awareness Raising on the Commercial Sexual Exploitation of Children (CSEC)
Capacity
building of community agencies already working with at-risk and vulnerable
youth, to raise their awareness of and respond to the current socio-economic
issues impacting on youth and how these are contributing towards the
increasing number of young people (under the age of 18) engaging in
prostitution (survival sex) in Auckland.
|
$8,180
|
34
|
$8,000
|
|
Inspiring Communities
|
Community Led Development
network events
Building on
Activate (2017) and the CLD Symposium (2018) as well as peer mentoring and
training sessions, the proposed CLD network events will offer space for
people to showcase what is happening and build a community of community-led
development practice across Auckland.
|
$17,800
|
39
|
$17,000
|
|
OUTLine NZ
|
Expanding OUTLine's
Service Delivery
To include
SMS/Text and online chat facilities and rework our training for the new
system and the unique needs of a younger LGBTQI+ demographic.
|
$20,000
|
31
|
$10,000
|
|
Shakti Legal Advocacy
and Family Social Services Inc
|
Shakti Youth Network for
Change
Youth
leadership training and mentoring on ending rape culture and forced marriage
in selected schools across Auckland.
Project is
an extension of the previously funded youth development project, with
previously trained leaders involved in the design and as mentors.
|
$25,562
|
34
|
$25,000
|
|
Social Enterprise
Auckland
|
Social
enterprise eco-system strengthening.
Utilising
their new website (funded by a regional community development grant) and
social media platforms and monthly events to build and connect the social
enterprise sector in Auckland.
|
$25,000
|
38
|
$15,000
|
|
Taulanga U Trust
|
Grow Healthy Community by
Living Viable Lifestyles.
Network of
local groups (associated with Tongan church communities) that will plan and
implement healthy living initiatives: e.g. community gardening, waste
minimisation and physical exercise.
Grant
recommended for developing the groups and exploring other funding for
specific projects.
|
$40,000
|
31
|
$10,000
|
|
Te Roopu Waiora Trust
|
Hauatanga:
Changing
Attitudes & Re-building indigenous/ traditional Māori concepts to expand
the understanding of disability.
The project
aims to change attitudes towards disability so that whanau haua are
recognized and their potential contribution towards Māori development
can further advance.
|
$35,000
|
41
|
$30,000
|
|
Volunteering Auckland
Trust
|
Strengthening Communities
through Volunteering
Fostering
and supporting volunteering within the NGO sector by providing training and
development for NGOs and facilitating volunteer recruitment.
This
project builds on the project funded in 2018.
|
$30,000
|
32
|
$15,000
|
|
Total
|
|
$413,611
|
|
$295,000
|
13. Thirty-six
applications are not recommended for funding for the following reasons:
· Requests for grants exceed the available funds, and the applications
scored lower against the assessment criteria.
· The projects do not align as well with the priorities and aims of
the Regional Community Development grants programme policy.
· There are other ways for council to support the project and staff
will follow up these opportunities with the applicants.
· The applications and projects require further development and the
budgets are not clear.
· The applications are more closely aligned with priorities for other
council grant funds and will be referred to these programmes.
14. Staff will follow up with applicants where other options are
available to progress the project.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
15. Several applications are for projects that impact in other areas of
council delivery, including environmental or sport and recreation related
projects. In these cases, staff work with other council units that may have an
interest in projects or administer regional grants.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
16. The regional
grants programme complements local board grants programmes that provide grants
for local projects. There are exceptional circumstances where local
organisations can apply for a regional fund. These circumstances occur when the
activity or project is so specialised, significant or unique, that it can
considered to be regional, and therefore eligible for the Regional Community Development Grants Programme.
Tauākī whakaaweawe
Māori
Māori impact statement
17. This
funding supports both Māori and non-Māori organisations to deliver
outcomes for Māori.
18. All
applications were assessed for their delivery of Māori outcomes.
19. In this round, one of the grants recommended is for an organisation
identifying as Māori.
Ngā ritenga
ā-pūtea
Financial implications
20. The
contestable Regional Community Development Grants has a budget of $295,000 for
2018/2019.
21. Staff
recommended allocating the total budget of $295,000 to 14 applicants.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
22. There are no
significant risks associated with this report. Ongoing relationship management
with applicants will continue to manage expectations and provide advice on
future applications.
Ngā koringa ā-muri
Next steps
23. Funding agreements will be prepared for the approved funding
allocations in line with current Auckland Council standard practice.
24. Where grants
are awarded that do not meet the full amount requested, appropriate outcomes
for the level of funding will be negotiated with the recipients and this will
be reflected in the funding agreement.
25. All applicants will be offered the opportunity to discuss their
application and be coached on areas for future development.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Grant applicants summary
|
157
|
|
b⇩
|
Assessment matrix
|
163
|
Ngā kaihaina
Signatories
|
Author
|
Paul Prestidge - Community Development Programme
Manager
|
|
Authorisers
|
Graham Bodman - General Manager Arts, Community and
Events
Ian Maxwell - Director Community Services
|
|
Community Development
and Safety Committee
21 February
2019
|
|
|
Community
Development and Safety Committee
21 February
2019
|
|
|
Community
Development and Safety Committee
21 February
2019
|
|
Regional Event Fund Grants Allocation
2018/2019 – Round Two, Strategic Priorities
File No.: CP2019/01294
Te take mō te
pūrongo
Purpose of the report
1. To allocate funding through the second grant round for the 2018/2019
Regional Event Fund.
Whakarāpopototanga matua
Executive summary
2. On
16 August 2018, the Community Development and Safety Committee approved the
allocation of the remaining 2018/2019 regional event funding to a second
funding round (COM/2018/22).
The second round was to be open to all applications and promote the Events
Policy priority areas.
3. The
total amount available for distribution is $192,000.
4. The
applications were assessed against the following Events Policy priority areas:
· Māori
· youth events
· winter/low season
events
· other gaps in the
event calendar (in recent funding rounds this has focused on Pasifika and
diverse communities).
5. Staff received 27 applications totaling $565,541 for the second
round. Staff recommend 17 applications for funding, totaling $192,000.
|
Ngā tūtohunga
Recommendation/s
That the Community Development
and Safety Committee:
a) approve
the following funding allocations for the 2018/2019 Regional Event Fund round
two:
|
Applicant
|
Event
|
Funding allocation
|
|
|
|
|
Te Pou
Theatre Trust
|
Kōanga
Festival Whānau Day
|
$7,000
|
|
|
|
|
New
Zealand Eid Day Trust
|
New Zealand
Eid Day
|
$10,000
|
|
|
|
|
Interacting
|
InterACT
2019!
|
$14,000
|
|
|
|
|
Aktive -
Auckland Sport & Recreation
|
Iwi of Origin
2019
|
$15,000
|
|
|
|
|
New
Zealand Rugby League
|
2019 National
Secondary Schools Tournament (Rugby League)
|
$12,000
|
|
|
|
|
Total
Sport
|
Partners Life
DUAL
|
$20,000
|
|
|
|
|
North Harbour
Hockey
|
Vantage
National Under 21 Tournament (Hockey)
|
$4,000
|
|
|
|
|
Badminton
New Zealand Incorporated
|
Barfoot &
Thompson New Zealand Badminton Open
|
$10,000
|
|
|
|
|
Touch
Compass
|
InMotion
Matariki Parade (2019)
|
$17,000
|
|
|
|
|
Total
Sport
|
Cargo Plus
Coastal Challenge
|
$7,500
|
|
|
|
|
Aktive -
Auckland Sport & Recreation
|
M2M 2020
|
$10,000
|
|
|
|
|
Aktive -
Auckland Sport and Recreation
|
Whare Tapere
o Matariki 2019
|
$10,000
|
|
|
|
|
Aktive -
Auckland Sport & Recreation
|
Mauri Toa
Wānanga 2019
|
$4,000
|
|
|
|
|
YMCA North
Incorporated
|
Raise Up
Youth Festival
|
$15,000
|
|
|
|
|
Pacific
Music Awards Trust
|
2019 Pacific
Music Awards
|
$20,000
|
|
|
|
|
Waiheke
Jazz, Art & Music Festival
|
Waiheke Jazz,
Art & Music Festival 2019
|
$7,500
|
|
|
|
|
Auckland
Region Outrigger Canoe Association
|
Auckland
Regional Waka Ama Sprint Championship
|
$9,000
|
|
|
|
|
Total
|
|
$192,000
|
|
|
|
|
Horopaki
Context
6. The
2018-2028 Long-term Plan established a Regional Event Fund budget of $600,000
for 2018/2019, to fund externally organised regional events through a
contestable grants scheme.
7. On
16 August 2018, the Community Development and Safety Committee allocated
$408,000 to event grant applications in the first 2018/2019 funding round (COM/2018/22 and COM2018/23).
8. The
committee resolved to allocate the remaining balance of $192,000 for the
2018/2019 regional event funding to a second round to be open to all
applications and promoting the Events Policy priority areas (COM/2017/36).
9. Staff received 27 applications for the second round totaling
$565,541. This compares with 15 applications for the second round in 2017/2018
totaling $307,269.
Tātaritanga me ngā
tohutohu
Analysis and advice
Application
assessment
10. Staff
from the events team assessed each application against the regional event
funding prioritisation criteria outlined in the Events Policy (Attachment A).
The scores reflect how well the event aligns with each of the following
criteria areas with the percentages shown indicating the weighting applied to
each area:
· aligns with five
strategic priorities – Māori (7.5 per cent), youth events (7.5 per
cent), winter/low season events (7 per cent), and other gaps in the event
calendar focusing on Pasifika (7.5 per cent) and diverse communities (7.5 per
cent)
· supports key
priorities (9 per cent)
· delivers desired
impacts (9 per cent)
· expands the variety
or range of events on offer (9 per cent)
· level of positive
community benefits generated (9 per cent)
· amount of community
support, involvement and/or active partnerships (9 per cent)
· how effectively run
in the past or how well planned (9 per cent)
· other considerations
(9 per cent) including numbers attending, accessibility, event sustainability.
11. Staff
considered the aggregated assessment scores (Attachment B) for each event and a
number of additional factors to provide funding recommendations, including:
· whether the applicant had received significant other funding from
council for the same event
· event budgets
· plans
· previous event outcomes
· organiser experience
· accessibility
· whether the event connected with key Auckland occasions such as
Matariki
· regional balance of events
· a balanced
representation of sporting, arts and cultural themes.
12. Summaries
of key details from each application, drawn directly from information provided
by applicants, are included in Attachment C.
13. The
recommended funding allocations are based on the scores from assessment against
the Events Policy criteria, consideration of the additional factors and comments
from the review panel.
Applications
recommended for funding
14. Staff
recommend approving the following 17 applications for funding:
|
Events recommended for funding
|
|
Event
|
Alignment with key priorities
|
Requested funding
|
Recommended funding
|
|
Kōanga
Festival Whānau Day
|
Māori
|
20,000
|
7,000
|
|
New Zealand
Eid Day
|
Diverse
Communities
|
35,000
|
10,000
|
|
InterACT
2019!
|
Youth, Diverse
Communities
|
18,000
|
14,000
|
|
Iwi of
Origin 2019
|
Māori,
Youth, Low Season
|
32,300
|
15,000
|
|
2019
National Secondary Schools Tournament (Rugby League)
|
Māori,
Pasifika, Youth
|
40,000
|
12,000
|
|
Partners
Life DUAL
|
Other Events
Policy
|
40,000
|
20,000
|
|
Vantage
National Under 21 Tournament (Hockey)
|
Youth
|
7,500
|
4,000
|
|
Barfoot
& Thompson New Zealand Badminton Open
|
Other Events
Policy
|
54,905
|
10,000
|
|
InMotion
Matariki Parade (2019)
|
Māori,
Pasifika, Youth, Low Season, Diverse Communities
|
70,000
|
17,000
|
|
Cargo Plus
Coastal Challenge
|
Other Events
Policy
|
15,000
|
7,500
|
|
M2M 2020
|
Māori,
Youth, Diverse Communities
|
15,000
|
10,000
|
|
Whare Tapere
o Matariki 2019
|
Māori,
Youth, Low Season, Diverse Communities
|
12,000
|
10,000
|
|
Mauri Toa
Wānanga 2019
|
Māori,
Youth
|
12,100
|
4,000
|
|
Raise Up
Youth Festival
|
Youth
|
15,000
|
15,000
|
|
2019 Pacific
Music Awards
|
Pasifika
|
20,000
|
20,000
|
|
Waiheke
Jazz, Art & Music Festival 2019
|
Youth, Diverse
Communities
|
15,000
|
7,500
|
|
Auckland
Regional Waka Ama Sprint Championship
|
Māori,
Pasifika, Youth
|
15,000
|
9,000
|
|
Total
|
|
$436,805
|
$192,000
|
15. The
alignment of events with key priorities shown in the table above is drawn from
grant applications. In the assessment process the degree of alignment is
considered and forms part of the overall funding prioritisation score.
16. Of
the 17 events applications recommended for funding, nine are sports related and
eight are connected with arts and culture grants.
17. The
graph below shows the geographic spread of applications proposed for funding:
Applications
recommended for decline
18. Staff
recommend 10 applications to be declined.
19. The
reasons for not recommending applications for funding are varied but fall
mainly in the following areas:
· events with low
participant and/or audience numbers, in most cases fewer than 500
· events that did not
demonstrate a balance between the number of active participants and/or audience
numbers, and the total amount of council funding requested
· events were more
closely aligned with priorities for other council grant funds and which did not
have distinctive aspects supporting complementary event funding
· events having
participant development, training, and networking as a primary focus
· events that did not
align sufficiently with the scope definition, priorities, or outcomes for
regional events grants, including events better classified as local events.
20. The
table below shows the events staff recommend being declined:
|
Events not recommended for funding
|
|
Event
|
Reason not
recommended for funding
|
|
Howick
Village HOP -Classic Car Event
|
·
Lower alignment with events policy
priorities, local promotion focus.
|
|
New Approach
Hui
|
·
Personal development focus, out of
scope for regional event funding
|
|
Communicare
Neighbours' Day
|
·
Smaller event, not regional scale
|
|
The Great NZ
Santa Run
|
·
Fund raising event, lower alignment
with events policy priorities
|
|
World School
Sevens
|
·
International sporting event, low
priority for regional funding
|
|
Mud Monster
Mud Rush
|
·
Existing funding support from four
local boards
|
|
Arts
Festival (Auckland Malayali Samajam Inc)
|
·
Smaller event, not regional scale
|
|
Christmas at
the Beach 2019
|
·
One of a number of local Christmas
events, in scope for local board funding.
|
|
FIH Pro
League
|
·
International sporting event, low
priority for regional funding
|
|
Medieval
Fair at Shakespeare Gardens
|
·
Lower alignment with events policy
priorities
|
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
21. Some of the applications align with priorities for multiple council
grant funds, such as arts and culture, sport and recreation and local board
funding. Where appropriate, staff considered and discussed overlaps to ensure a
coordinated approach is taken to the overall provision of council funding to
these events. This means that in some situations, grants will be provided from
one grant fund, and in others the funding may be shared between two or more
grant funds.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
22. Local
boards were consulted on, and contributed to, the development of the Events
Policy. The administrative process associated with the assessment and
allocation of the regional event fund applies principles and criteria outlined
within the policy.
23. The regional event funding occurs in parallel with, and is complementary
to, local event funding rounds operated by local boards.
Tauākī whakaaweawe
Māori
Māori impact statement
24. The
regional events element of the policy recognises a responsibility to engage and
build relationships with Māori stakeholders in designing, planning and
delivering regional events of mutual interest.
25. The
Regional Events Fund provides an opportunity to grant funds to achieve
Māori outcomes. The events action plan in the Events Policy also places a
particular focus on support for Māori events in the context of a diverse,
balanced region-wide programme. This priority is indicated in fund information
and guides to encourage applications for Māori events.
26. Māori
events have been highlighted as one of the strategic priorities for the second
funding round. The following table provides comparative analysis of regional
event funding provided to events having a Māori focus (events having
significant Māori content, participation and/or audience). The
number of events listed in this table is lower than the number of event
applications where the applicant has listed a Māori focus. This is
due to a higher threshold being applied in the assessment process to meet this
criterion. Numbers have increased by one additional event for this funding round
compared those for the same round last year and for the year
overall.
|
Regional Event Fund Grants
|
2018/2019
Round 2
Applications proposed for funding
|
2018/2019
Round 1
|
2017/2018
Round 2
|
2017/2018
Round 1
|
|
All
applications funded (including multi-year)
· number
|
17
|
27
|
14
|
32
|
|
Applications
funded with a Māori focus
· number
· value
· percentage of total round value
|
6
$55,000
29 per cent
|
3
$88,000
22 per cent
|
5
$48,000
33 per cent
|
3
$82,500
18 per cent
|
27. The six
events considered to have a Māori focus in 2018/2019
regional events grant round two are:
· Kōanga
Festival Whānau Day
· Iwi of Origin 2019
· M2M 2020
· Te Whare Tapere o Matariki 2019
· Mauri Toa Wānanga 2019
· Auckland Regional Waka Ama Sprint Championship.
Ngā ritenga
ā-pūtea
Financial implications
28. Funding of
the proposed grants totalling $192,000 allocates the remaining balance in the
2018/2019 Regional Event Fund budget of $600,000.
29. Grants are
allocated to events which support outcomes and align with funding priorities
and criteria outlined in the Events Policy. Realisation of funding benefits
will be associated with the successful delivery of events.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
30. There is a
risk that events will not be successfully delivered in accordance with event
plans submitted in grant applications. Staff mitigate this risk through
the evaluation process by considering the experience of event organisers and
prior experience of holding the event. In many cases, council is one of several
funders of an event. The ability of event organisers to raise funds from
multiple sources increases confidence based on the independent assessment of
other funders.
Ngā koringa ā-muri
Next steps
31. Following funding approval, staff will draft funding agreements for
recipients and the distribution of funding will commence once agreements have
been signed by the applicants.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Event Policy Prioritisation Criteria
|
173
|
|
b⇩
|
Regional Event Fund Grant Summary Schedule
|
175
|
|
c⇩ 
|
Regional Event Funding Application Summaries
|
177
|
Ngā kaihaina
Signatories
|
Author
|
David McIntosh - Senior Business Advisor
|
|
Authorisers
|
Graham Bodman - General Manager Arts, Community and
Events
Ian Maxwell - Director Community Services
|
|
Community Development
and Safety Committee
21 February
2019
|
|
|
Community Development
and Safety Committee
21 February
2019
|
|
|
Community
Development and Safety Committee
21 February
2019
|
|
|
Community
Development and Safety Committee
21 February
2019
|
|
Funding options for the Farmers Santa
Parade
File No.: CP2019/01382
Te take mō te
pūrongo
Purpose of the report
1. To
provide a verbal update on options for Auckland
Council’s financial support for the annual Farmer’s Santa Parade.
Whakarāpopototanga matua
Executive summary
2. Staff will provide with a verbal update on options for Auckland
Council’s financial support for the annual Farmer’s Santa
Parade.
|
Ngā tūtohunga
Recommendation/s
That the Community Development
and Safety Committee:
a) receive
the verbal update on Auckland Council’s financial
support for the annual Farmer’s Santa Parade.
|
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
|
Author
|
Sibyl Mandow – Advisor, Arts, Community and
Events
|
|
Authorisers
|
Graham Bodman - General Manager Arts, Community and
Events
Ian Maxwell - Director Community Services
|
|
Community
Development and Safety Committee
21 February
2019
|
|
Libraries update
File No.: CP2019/01232
Te take mō te
pūrongo
Purpose of the report
1. To
update the Community Development and Safety Committee on the Libraries’
activity.
|
Ngā tūtohunga
Recommendation/s
That the Community Development
and Safety Committee:
a) receive
the presentation from library staff and thank them for their attendance.
|
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
|
Author
|
Sonya Inger – Governance Advisor
|
|
Authoriser
|
Ian Maxwell - Director Community Services
|
|
Community
Development and Safety Committee
21 February
2019
|
|
Forward work programme
File No.: CP2019/01223
Te take mō te
pūrongo
Purpose of the report
1. To
note progress on the forward work programme (Attachment A).
|
Ngā tūtohunga
Recommendation/s
That the Community Development
and Safety Committee:
a) receive
the forward work programme.
|
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Forward work programme
|
241
|
Ngā kaihaina
Signatories
|
Author
|
Sonya Inger – Governance Advisor
|
|
Authorisers
|
Ian Maxwell - Director Community Services
|
|
Community
Development and Safety Committee
21 February
2019
|
|
