Agenda of Devonport-Takapuna Local Board

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:

i. A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member

ii. A non-financial conflict interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request.

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

4 Confirmation of Minutes

That the Devonport-Takapuna Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 11 December 2018, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Devonport-Takapuna Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Devonport-Takapuna Local Board

19 February 2019

Private plan change request - Smales Farm business park, Takapuna

File No.: CP2019/00076

Te take mō te pūrongo

Purpose of the report

1. To seek the board’s views on a private plan change request lodged by Northcote RD1 Holdings Limited for the Smales Farm business park so that these views can be included in a report to the Planning Committee in March on whether to adopt, accept or reject the request.

Whakarāpopototanga matua

Executive summary

2. Northcote RD1 Holdings Limited has made a private plan change request (plan change) to change the Auckland Unitary Plan’s operative provisions applying to Smales Farm. The site is approximately 11 hectares in area, located immediately adjacent to the Smales Farm bus station on the northern busway, and is zoned Business Park with a precinct, the Smales 1 Precinct. The plan change primarily alters the precinct. See Attachment A.

3. The plan change would enable a significant amount of apartment type residential development, including several tall buildings, along with a proportionate increase in ‘ancillary’ floor space. This would include further retail, to provide for the needs of workers and new residents at the site. It is a plan change providing for the development, over 20 to 30 years, of what is best described as a mixed use transit oriented node. See Attachments C and D.

4. The plan change is scheduled to be reported to the Planning Committee in March to determine whether it should be accepted, adopted or rejected in terms of clause 25 of the First Schedule to the Resource Management Act 1991 (the Act). The committee’s decision at this stage does not involve a full assessment of the planning merits of the plan change.

5. The planning merits of the plan change will be considered subsequently following full public notification and through the submissions and hearing process (if it is ‘accepted’ and notified).

6. It is considered that the board’s focus should be the Devonport-Takapuna Area Plan and whether the plan change aligns with that plan, which in turns aligns with the Auckland Plan 2050. The key question is, does the plan change accord with ‘sound resource management practice’. The board’s views will be included in the report to the Planning Committee.

7. If the plan change is ‘accepted’ it will be prepared for notification, in collaboration with the applicant, and then proceed to notification, submissions and a hearing, through which its merits and expected outcomes would be fully explored towards an appropriate decision.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) provide its views to the Planning Committee on whether the private plan change request by Northcote RD1 Holdings Limited for Smales Farm should be accepted, adopted, rejected or made subject to a resource consent application process.

Horopaki

Context

General context

8. Northcote RD1 Holdings Limited has made a request to change the Auckland Unitary Plan’s (operative) “Smales 1 Precinct” provisions applying to Smales Farm (plan change). The Smales Farm business park site at 68-94 Taharoto Road is immediately adjacent to the Smales Farm bus station on the northern busway. The site is approximately 11 hectares in area, is zoned “Business Park”, and has the precinct as an ‘overlay’. See Attachments A and B.

9. Neither the Business Park zoning nor the Smales 1 Precinct provide for residential accommodation (other than ‘visitor accommodation and boarding houses’) and this is the primary purpose of the plan change – to enable residential, apartment type developments. The residential land use would be permitted but the buildings assessed via ‘restricted discretionary’ applications. No reduction in office floor space capacity is proposed from that presently enabled – up to 162,000 square metres, beyond which further consent would be required.

10. The residential developments would be up to 75 metres high, with some parts of buildings up to 100 metres, and they would be towards the motorway (western side of the site). The applicant considers the site to have the potential for up to 1300 residential units.

11. The Smales Farm business park site is a strategic one on the North Shore of Auckland, located adjacent to the Northcote interchange of the northern motorway, and adjoining the Northern Busway and Smales Farm Station. The locality is best described as a mixed use corridor, with a variety of non-residential uses nearby, including the North Shore hospital, Westlake Girls High School and health-related businesses and services. The applicant considers that the relative lack of nearby residential areas creates the opportunity for greater intensity and height. See Attachments C and D.

Statutory and planning context

12. The Planning Committee is required to make a process decision under clause 25 of the First Schedule to the Resource Management Act 1991 (the Act) to either ‘accept’ the plan change (and notify it), ‘adopt’ it as a council plan change, reject it, or require it to be subject to resource consent processes.

13. The process decision does not involve a full evaluation of the planning merits of the provisions of the plan change (and its intended environmental outcomes). Primarily, the Planning Committee must be satisfied that the plan change has sufficient merit and does not fail on various grounds the Act sets out; in particular, that it is not contrary to ‘sound resource management practice’.

14. The strategic planning context for this ‘sound resource management’ decision is established by the Auckland Plan, the Unitary Plan and the Devonport-Takapuna Area Plan, which in turn gives effect to the Auckland Plan 2050. The compact city thrust of the Unitary Plan gives effect to the Auckland Plan, and any plan changes are required to be consistent with the planning directions and aims of these plans.

Tātaritanga me ngā tohutohu

Analysis and advice

15. The soundness of the plan change is assessed at this stage at a high level, in terms of the council’s strategic and local planning documents and the compact city strategy of the Unitary Plan. The focus for the board is the Devonport-Takapuna Area Plan.

16. A mixed use transit oriented node at the site is considered by the applicant to promote numerous urban growth objectives and priorities. It would also promote some key ‘directions’ and ‘focus areas’ of the newly adopted Auckland Plan 2050. To date, staff and independent experts acting for council agree that the proposed plan change has this potential.

17. The new Auckland Plan reflects the earlier Devonport-Takapuna Area Plan which defines a ‘Greater Takapuna strategic growth and development opportunity area’, as depicted below. Smales Farm and the Northern Express bus station are an important western ‘bookend’. This is in respect of two significant corridors: the Taharoto/Anzac Street-Takapuna corridor and the Shakespeare Road- Milford corridor.

18. Under the Auckland Plan, and the Unitary Plan that gives effect to it, particular urban areas are to undergo significant housing and business growth over the next 30 years. Greater Takapuna is a ‘Development Area 2018-2021’ (see below). Smales Farm is on the western fringe of this area. The initiatives, ‘directions’ and ‘focus areas’ of the Auckland Plan, and the purpose of the Smales Farm plan change, are well aligned.

19. The staff view at this stage is that Smales Farm is strategically located with respect to its potential to contribute to the success of the Takapuna development area. Therefore, its efficient use and development in a quality compact form, incorporating residential and ancillary activities, has significant potential to contribute to a ‘quality compact urban form’ (AUP, Regional Policy Statement, B2.2.1 objective 1). A ‘mixed use transit oriented node’ directly adjoining a rapid transit station and close to schools and other employment areas is not considered inappropriate and is consistent with ‘sound resource management practice’. The plan change is therefore worthy of an ‘accept’ decision.

20. The other process options for this plan change request set out in the Act are not supported by staff for the reasons given below:

· Adopt the plan change? The proposed change to enable a mixed use transit oriented node has merit but is not of such importance to the wider public interest that ‘adoption’ of it by the council should occur. It should remain a private request with the costs of processing borne by the applicant.

· Rejection of plan change? The proposed change is not ‘frivolous or vexatious’ and the environmental outcomes it promotes have not been recently traversed and rejected (eg via the Independent Hearings Panel process). The development concept is a new consideration for the site and the plan change has been well researched and is supported by technical and expert reports.

· Plan change process rejected and proposal made subject to a resource consent application? The proposal is for a long term, mixed use development of a large strategically located site. The applicant’s ‘concept masterplan’ is but one development scenario. In the same way that Smales Farm has developed over many years but departed from its original concept layout, the same is likely to happen in the future. It is ‘sound resource management practice’ for a large, long term development proposal that will occur in stages to be enabled by Unitary Plan provisions where each significant stage is subject to a resource consent application and detailed evaluation in terms of structuring elements, urban design criteria and residential and ‘business park’ amenity factors.

Accordingly, in the staff’s view the appropriate recommendation in this case is to ‘accept’ the plan change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. The relevant council departments and agencies, including Auckland Transport, have reviewed the requested plan change for adequacy of information and have not identified any insurmountable issues at this stage. There are issues that will require to be closely analysed as part of a merits assessment, a key one being the fact that the site is on a very busy roading corridor (as well as a rapid transit corridor). However at this stage Auckland Transport is not opposed in principle to the land use concept the proposed change aims to enable at this site.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. Bearing in mind that the Planning Committee’s decision is primarily a process one and not a merits or outcomes one, it is nevertheless appropriate to note that the applicant and council’s experts have identified that the plan change could have a range of potential environmental effects, both positive and negative. These could impact both locally and further afield and include visual, landscape, urban design, transport and economic matters, and these will be further evaluated in the course of processing the plan change (assuming it is ‘accepted’ by the Planning Committee).

23. In terms of ‘local board’ views, there are two aspects: Firstly, the board is being asked to provide comment to the Planning Committee about the development concept of the plan change - a mixed use transit oriented node - and whether it considers this to be inconsistent with the board’s local planning strategies or at odds with ‘sound resource management’ to such an extent that it should not be ‘accepted’ or processed further. It is noted that a decision by the Planning Committee to ‘reject’ the plan change is appealable to the Environment Court. Secondly, the board will have an opportunity to comment on the merits of the plan change if it is ‘accepted’ and notified.

Tauākī whakaaweawe Māori

Māori impact statement

24. The applicant has advised that letters went out to iwi on 26 November 2018 with an invitation to meet to discuss the proposal. The outcomes of this will either be reported verbally to the board or in writing to the Planning Committee.

25. There are 13 mana whenua groups that have an interest in the locality in which Smales Farm is located. These are:

a. Ngāi Tai ki Tāmaki

b. Te Patukirikiri

c. Ngāti Paoa

d. Te Ākitai Waiohua

e. Te Rūnanga o Ngāti Whātua

f. Ngāti Whanaunga

g. Te Kawerau Ā Maki

h. Ngāti Whātua o Kaipara

i. Ngāti Whātua Ōrākei

j. Ngāti Tamaterā

k. Ngāti Te Ata

l. Ngāti Maru

m. Ngāti Tamaoho

Ngā ritenga ā-pūtea

Financial implications

26. There are no significant financial implications for council arising from the plan change process decision. If the plan change is processed, all actual and reasonable costs of processing the plan change are recoverable from the applicant. However, in the event that a decision was made to reject the proposed plan change request, there may be legal costs to council in defending the decision at the Environment Court.

27. The other potential cost is in respect of a possible council submission on the plan change, once it is notified. Following an ‘accept’ decision and notification, the council may wish to make a submission and appear before the hearing commissioners. This would be covered within existing council budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. There are not considered to be any significant risks other than Environment Court costs to council in the event of a ‘reject’ decision, as identified above.

Ngā koringa ā-muri

Next steps

29. The next step in the process is for the board’s comments to be reported to the Planning Committee. In the event that the committee adopts the intended staff recommendation and ‘accepts’ the plan change enabling it to proceed to notification, then the board will have the opportunity to provide comments on the merits and intended outcomes of the plan change. This would be during April or May 2019.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Smales Farm private plan change application cover	19
b ⇩	Smales farm application - context	21
c ⇩	Smales Farm application - concept masterplan	23
d ⇩	Smales Farm application - aerial view of masterplan	25

Ngā kaihaina

Signatories

Author

Ewen Patience - Principal Planner

Authorisers

John Duguid - General Manager - Plans and Places

Eric Perry - Relationship Manager

No.	Title	Page
a ⇩	Auckland Transport February 2019 Report	29
b ⇩	Auckland Transport D-T Quarterly Report A	37
c ⇩	Auckland Transport D-T Quarterly Report B	49

Devonport-Takapuna Local Board

19 February 2019

Feedback on draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039

File No.: CP2019/00878

Te take mō te pūrongo

Purpose of the report

1. To seek local board feedback on the draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039.

Whakarāpopototanga matua

Executive summary

2. To respond to population growth and demographic change, Auckland Council has developed a plan for how it will invest in sport for the next 20 years.

3. The Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039 seeks to:

· increase participation in sport by targeting communities of greatest need and addressing disparities

· deliver a broad range of programmes, services and facilities that respond to the diverse needs of Auckland’s communities

· address population growth and changing sport preferences through regular assessments of, and changes to, programmes, services and facilities to maximise participation.

4. The draft plan was endorsed by the Environment and Community Committee in December 2018 for public consultation (resolution number CP2018/07771).

5. This report invites local boards to formally indicate their support for the draft plan and any additional feedback on the draft plan they would like the committee to consider prior to the plan’s adoption.

6. Staff have engaged with local boards informally at various stages throughout the development of the plan. Local boards members’ views and concerns have helped shape the key components of the plan.

7. A summary of consultation feedback will be prepared for the Environment and Community Committee for consideration. The final decision on adoption of the plan will be sought in May 2019.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) endorse the draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039 and provide any additional feedback for consideration of the Environment and Community Committee.

Horopaki

Context

The plan sets out a new investment approach, which better responds to growth and the changing needs of Aucklanders

8. Auckland is experiencing rapid population growth and social change. Our diverse communities have different preferences and requirements for sport and recreation activities.

9. The draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039 is the council’s response to these changes. It sets out a new approach to regional investment in sports facilities, programmes and services for Aucklanders over the next 20 years.

10. The plan will:

· target communities of greatest need and address disparities

· deliver a broad range of programmes, services and facilities that respond to the diverse needs of Auckland’s communities

· address population growth and changing sport preferences through regular assessments of, and changes to, programmes, services and facilities.

11. The draft plan has three main sections:

· Section one: ‘Why we invest’ explains the reasons for having an investment plan and the strategic context.

· Section two: ‘What we invest in’ explains the outcomes sought from the council’s sports investment, the scope and focus of that investment and the principles that will guide future investment decisions.

· Section three: ‘How we will work’ explains the investment framework that will be adopted to achieve the outcomes.

12. The development of the draft plan involved several Governing Body decisions, local board engagement, public consultation and research. The attached draft plan provides the chronological timeline for developing the plan.

Tātaritanga me ngā tohutohu

Analysis and advice

Adoption of the plan will contribute to multiple strategic outcomes

13. Sport is one of the key areas the council invests in to deliver on the ‘Belonging and Participation’ outcome in Auckland Plan 2050.

Belonging and Participation

· Focus Area 7 – Recognise the value of arts, culture, sports and recreation to quality of life

· Direction 1 – Foster an inclusive Auckland where everyone belongs

· Direction 2 – Improve health and wellbeing for all Aucklanders by reducing disparities in opportunities.

14. The draft plan focuses on delivering a single outcome: increasing Aucklanders’ participation in community sport. This aligns with the vision of the Auckland Sport and Recreation Strategic Action Plan 2014-2024: ‘Aucklanders: more active, more often.’

15. The multiple benefits delivered to local communities through increased sport participation will also contribute directly to the health, social and economic outcomes for Aucklanders as set out in local board plans.

Achieving the desired outcomes requires putting people at the heart our investment

16. The plan sets out a targeted, people-centric approach to increase sport participation in Auckland. Future sport investment will focus on meeting the needs of three distinct groups of people:

1.	People who already play sport:
	There will be more fit-for-purpose facilities and programmes to keep them actively involved in sport.
2. .	People who play a new sport (like futsal)
		Currently there are limited opportunities to play, but in the future, there will be more fit-for-purpose facilities and programmes that cater to new and emerging sports.
3.	People who currently do not participate in sport
	Auckland Council will create more opportunities and make it easier for them to take up sport.

17. A key step towards increasing sport participation rates in these targeted groups is through addressing disparities.

18. Decision-makers will use a set of principles to prioritise multiple investment projects. ‘Equity’ has the highest weighting to ensure all Aucklanders enjoy the same outcomes. The full list of principles includes:

· Equity (40 per cent of assessment) – sport investment should ensure equity of outcomes across the population regardless of age, gender, ethnicity, socio-economic status or where people live.

· Outcome-focused (30 per cent) – there needs to be a clear line of sight between each investment and the outcomes it delivers.

· Financial sustainability (30 per cent) – investment decisions need to be financially sustainable for council and sports organisations.

· Accountability (10 per cent) – Auckland Council has responsibility to act in the best interests of Auckland.

There will be changes to the way we currently invest in sport

19. The draft plan sets out four key shifts in our approach as illustrated in Figure 1 below.

Figure 1: Key shifts

20. Figure 2 below explains the reasons for these key shifts, the problems they will tackle and the benefits for Aucklanders.

Figure 2: Intervention logic map

21. The plan will ensure robust, evidence-based decision-making and ongoing monitoring of benefits delivered to our communities.

22. Performance data will be collected to measure the return on investment. This will be shared with investors and ratepayers.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. Once adopted, the plan will have a direct impact on council’s internal investment processes, particularly regarding how future projects will be assessed and monitored.

24. Parks, Sport and Recreation staff have been engaged throughout the development of the draft plan. Their feedback, particularly regarding how the proposed changes can be adopted in practice, has helped shape the investment framework and the scenarios in the draft plan.

25. Parks, Sport and Recreation staff have also facilitated the council’s engagement with the sport sector through Aktive, the council’s strategic partner for sport. The general feedback is supportive of the new investment approach to improve participation and deliver better outcomes for Aucklanders.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

The local boards have an important role to play in shaping the draft plan

26. Local boards have an important role to play in the council’s sport investment. They:

· set outcomes and priorities for local sport investment through local board plans

· identify local sports facility and programmes needs and advocate for investment through the Long-term Plan and Annual Budget processes

· have allocated decision-making responsibility for local sport facilities and initiatives including:

- the specific location, design, build and fit-out of new local sports facilities within budget parameters agreed with the Governing Body

- the use of local sport facilities and initiatives including leasing and changes of use

- local recreation and sports programmes

· manage local and sub-regional facility partnership relationships, funding or lease agreements and performance reporting

· work together to support facilities that benefit several local board areas.

27. Staff have engaged with local boards informally at various stages throughout the development of the draft plan. Local boards members’ views and concerns have helped shape the key components of the plan.

Previous engagement with local boards showed general support for an investment plan

28. Staff met with local boards between February and April 2018 and sought informal feedback on the key components of the plan.

29. Feedback from local boards was generally supportive of a new investment plan for sports facilities to ensure consistency, efficiency, transparency and outcome delivery.

30. Challenges relating to population growth, land supply and budgetary constraints were highlighted. Local boards also noted challenges specific to their areas and populace.

31. Feedback showed a strong preference to have a flexible approach to accommodate diverse local needs.

Formal local board feedback is sought between February and March 2019

32. Staff are seeking to understand local boards’ views on the draft plan and request a formal decision at local boards’ business meetings during February and March 2019.

33. Staff would particularly value local board feedback on the following parts of the draft plan (refer Attachment A), which are likely to have the most bearing on local board decision-making:

· the key shifts in the council’s future investment approach in sport (page 4)

· the benefits of sports to Auckland communities, particularly Te Ao Māori (page 9)

· the difference between equity and equality in the context of sport investment (pages 22-23)

· the proposed investment framework (pages 24-36).

Tauākī whakaaweawe Māori

Māori impact statement

34. Sport participation contributes directly to the following ‘Māori Identity and Wellbeing’ outcome in Auckland Plan 2050:

Māori Identity and Wellbeing

· Direction 1 – ‘Advance Māori wellbeing’

· Focus area 1 – ‘Meet the needs and support the aspirations of tamariki and their whanau’

35. According to Sport New Zealand data, weekly sport participation of Māori in Auckland (76.8 per cent) is similar to European (76.3 per cent), but higher than Asian (70.7 per cent) and Pasifika (69.1 per cent).

36. Research also show pockets of sedentary Māori who do not have adequate opportunities to participate in sport. They will be a target group for investment.

37. Feedback from the Mana Whenua Forum and Aktive Māori Advisory Group during public consultation on the discussion document informed the development of the plan.

38. A key area of focus was the delivery of outcomes through increased Māori participation. Means of achieving this goal include partnerships with iwi and Māori organisations, to manage demand efficiently and to use sports programmes and facilities as a social hub to strengthen cultural and community connections.

39. Partnerships will draw on Māori-centric models and collective models of learning so that key Māori concepts become embedded in sport service design and delivery.

40. Staff will seek further feedback from the Mana Whenua Forum and Aktive Māori Advisory Group as part of the consultation on the draft plan.

Ngā ritenga ā-pūtea

Financial implications

41. Once adopted, the plan will guide all council investment in sport.

42. An immediate focus will be to establish a clear and contestable process for the allocation of the $120 million Sport and Recreation Facilities Investment Fund established in the Long-term Plan 2018-2028.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

43. Staff have identified reputational and operational risks associated with the adoption of the draft plan. These risks will be mitigated through regular communication and engagement with key stakeholders.

Type	Risk	Mitigation
Reputational	Some people might worry the plan will change arrangements already in place, or ongoing council investment.	Clear communication with key stakeholders and funding recipients that the plan will guide decisions on future investment only, unless a current project is already scheduled for review.
Operational	The transition to the new investment approach will be operationally complex. It impacts multiple teams across the council, and new business processes, guidance and forms will need to be designed to support it.	Detailed implementation planning will be required to ensure the transition is as smooth as possible. Changes will be phased in over the next three to five years.

Ngā koringa ā-muri

Next steps

44. Staff will undertake public consultation from February to March 2019.

45. The consultation will be conducted in various forms:

· local boards will be asked to formally indicate their support for the draft plan during business meetings and provide any additional feedback

· the public will be invited to submit their feedback via ShapeAuckland

· targeted interviews will be conducted with community groups including Māori, Pasifika and Asian people

· the sport sector will be invited to provide their formal views through Aktive.

46. A summary of consultation feedback and a final plan will be prepared for consideration and adoption by the Environment and Community Committee around May 2019.

47. Implementation of the plan will occur in stages over the next three to five years, depending on council budgetary and planning processes. An indicative timeline of the potential changes is presented in section three of the draft plan.

48. Figure 3 below shows the next steps in a flow chart.

Figure 3: Next steps

This plan will inform the development of other investment plans

49. The draft plan sets out an overarching investment framework to help decision-makers prioritise investment between different sports.

50. Separate, but related plans are being developed to guide council’s investment in golf and play facilities. These plans will be consistent with the overarching framework set out in Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Increasing Aucklanders’ Participation in Sport: Investment Plan 2019-2039	61

Ngā kaihaina

Signatories

Author

Nancy Chu - Principal Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

19 February 2019

2018/19 Local Economic Development Work Programme grants to Takapuna Beach, Devonport and Milford Business Associations

File No.: CP2019/00657

Te take mō te pūrongo

Purpose of the report

1. To approve the use of the funds allocated to the Takapuna Beach, Devonport, and Milford Business Associations under the Local Economic Development work Programme for the 2018/19 financial year.

a) Whakarāpopototanga matua

Executive summary

2. This report provides information on the use of the funds allocated by the local board in the 2018/19 financial year Local Economic Development (LED) Work Programme.

3. The work programme approved by the Local Board includes the allocation of funds to The Takapuna Beach, Devonport and Milford Business Associations to undertake a range of events which support the outcomes identified in the Devonport-Takapuna Local Board Plan 2017.

4. The work programme also includes funding to the Takapuna Beach Business Association to facilitate the delivery of the Shore Coast Tourism Initiative in association with the Devonport and Milford Business Associations.

5. The local board is being asked to approve the schedule of events and the activities provided by each business association and shown as attachment A- D on the agenda report in order that the necessary funding agreements be finalized.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) approve the delivery of the proposed initiatives and events by the local business associations in the 2018/19 Devonport-Takapuna Local Board’s Local Economic Development Work Programme Devonport described in Attachments A- D to the agenda report:

b) approve the payment of the following grants:

i. $38 000 to the Takapuna Beach Business Association

ii. $25,000 to the Devonport Business Association

iii. $10,000 to the Milford Business Association

iv. $30,000 to the Takapuna Beach Business Association to deliver the Shore Coast Tourism Initiative in association with Devonport and Milford Business Associations.

Horopaki

Context

6. This report presents to the Local Board the proposals from each of the business associations on the use of the allocated funds in the approved 2018/19 Local Economic Development Work Programme. (Resolution DT/2018/95).

Tātaritanga me ngā tohutohu

Analysis and advice

7. The 2018/2019 Local Economic Development Programme was developed having regard to the local board’s outcomes and priorities for local economic development in the Devonport-Takapuna Local Board Plan (2017).

8. A requirement of the work programme approval process is that each recipient of funding provides a detailed proposal of how it will use the funding and that this will provide the basis for the formal funding agreement. These agreements will note that by receiving funding the associations will become a ‘low-priority’ if applying for additional funding through the contestable grants Programme.

Support for the business associations

9. The local board provides the three business associations in its area with funding to contribute to the cost of delivering a range of events and initiatives which support the outcomes promoted in the Devonport-Takapuna Local Board Plan 2017.

10. This enabled the associations to continue to deliver successful events whilst removing the requirement to apply for funding for each through the contestable grant process. The associations acknowledge that this funding provides certainty and security, reduces the amount of administration associated with grant applications and provides greater accountability to the local board.

11. The funding for the Shore Coast Tourism Initiative will allow the three associations to continue to work collaboratively to develop the visitation brand that represents the entire local board area and that drives tourism and visitor attraction.

The table below shows what each association has indicated it will deliver in the 2018/19 financial year.

Grant recipient	Event	Finding
Takapuna Beach Business Association	Taste of Takapuna October 2018	$5,000
	Summer days Festival January 2019	$10,000
	Chines Festival February 2019	$8,000
	Easter Carnival April 2019	$8,000
	Shop and Win June 2019	$7,000
Devonport Business Association	Matariki Dish and Progressive Dinner July 2018	$5,000
	Glow@Artweek October 2018	$10,000
	Friday After Five on Clarence Street October 208	$10,000
Milford Business Association	Pirate Market day October 2018	$5,000
	Vive La France February 2019	$5,000
Takapuna Business Association (In association with Devonport and Milford Business Associations	Shore Coast Tourism Initiative · creation of brand and website · production and distribution of brochure · Advertised on Chameleon TV · Formation of advertising partnership with AA Tourism · Creation and administration of Facebook and Instagram accounts	$30,000

12. Funding of $15,000 for the Christmas by the Lake event was granted to the Milford Business Association as part of the 2017/18 contestable grant process and therefore not required from the funds set aside in the LED work programme. The $15,000 will remain in the local boards’ unallocated LDI Opex fund.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13. Auckland Council events staff with assist in the facilitation of the proposed events and will provide advice as required

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14. The proposed LED Programme was presented to the Local Board at the 22 May 2018 workshop and was approved in June 2018. (Resolution DT/2018/95)

Tauākī whakaaweawe Māori

Māori impact statement

15. There are no direct impacts on Maori as a result of the grant allocations being discussed.

Ngā ritenga ā-pūtea

Financial implications

16. The approval of the grants will authorise payments to be made to the business associations.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

17. The Local Economic Development work programme is dependent on the development of detailed proposals and associated funding agreements there is a risk that some of the grant remains unspent by the Business Associations and needs to be paid back to the Local Board.

Ngā koringa ā-muri

Next steps

18. Following approval by the local board the Local Economic Development team at ATEED will draft funding agreements for the use of the funds and once signed process the payment of the grants.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Takapuna Beach Business Association - Business Case 2018/2019	105
b ⇩	Devonport Business Association - Proposed Events	117
c ⇩	Milford Business Association - Proposed Events	119
d ⇩	Shore Coast Tourism Initiative - Presentation	123

Ngā kaihaina

Signatories

Author

John Norman - Strategic Planner Local Economic Development

Authorisers

Paul Robinson – Local Economic Growth Manager

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

19 February 2019

Memorial park bench application at Muritai Road end of Milford Beach

File No.: CP2019/00406

Te take mō te pūrongo

Purpose of the report

1. To consider a land owner consent application for a memorial park bench at the Muritai Road end of Milford Beach, Milford.

Whakarāpopototanga matua

Executive summary

2. Council’s Parks and Places team has received an application from Mrs. Margaret Sumich for a new bench that will include a memorial plaque at the Muritai Road end of Milford Beach, Milford. The new bench will replace an existing asset and will includes a memorial plaque to commemorate Mr. Andrew Sumich and his achievements.

3. Mr. Sumich was a former pupil of Rosmini College and was a member of both the Saint Joseph’s Catholic Church in Takapuna and the Wakatere Boating Club at Narrow Neck Beach. Mr. Sumich was also a structural engineer and had significant roles in major projects such as Westlake Girls High School’s covered netball court and Auckland Airport’s sun shade at the international terminal.

4. The proposed location of the bench is at the Muritai Road end of Milford Beach, Milford, along the Watercare easement.

5. The applicant will also be covering the cost of purchasing the bench, plaque and its installation.

6. The application has been assessed in accordance with the council’s Plaques and Memorials on Parks Interim Guidelines criteria. Staff conclude that based on the information available, the application does not meet the ‘an important historical figure or important person associated with the area’ clause of the guidelines.

7. While the application does display merit, and the is supported by other parties, the Parks and Places Specialist does not support the application, as it does not meet the guidelines. Mr Sumich was associated with the area, however there are no direct links to the reserve, and it instead links to his sailing background. His contribution to Auckland while commendable is not extensively associated with the locality.

8. Staff recommend that the local board do not grant land owner consent to replace the existing asset with a new park bench to commemorate Mr. Sumich.

9. Please refer to Attachments A through F for all supporting documentation relating to the land owner consent application.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) consider land owner consent for a new park bench to be installed at the Muritai Road end of Milford Beach, Milford to commemorate Andrew Sumich.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Memo - staff advice on memorial bench application	137
b ⇩	Application form for memorial bench at Milford	139
c ⇩	Letters to support the application	143
d ⇩	Proposed location - image one	151
e ⇩	Proposed location - image two	153
f ⇩	Image of asset to be replaced	155

Ngā kaihaina

Signatories

Authors

Tristan Coulson - Senior Local Board Advisor Devonport-Takapuna

George McMahon - Parks & Places Specialist

Authorisers

Gerry Fitzgerald - Parks & Places Team Leader

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

19 February 2019

Memorandum

To: Devonport - Takapuna Local Board

From: George McMahon - Parks and Places Specialist

Date: Thursday, 24th January 2019

Subject: Andrew Joseph Sumich, memorial seat to be installed at Milford Beach Front Reserve, at the end of Muritai Road, Milford 0620

_____________________________________________________________________________

1. Introduction

The purpose of this memorandum is to determine whether the Devonport-Takapuna Local Board support Auckland Council staff exercising their delegation to decline the application from the Sumich family for a donated park bench with plaque to be installed at Milford Beach Front Reserve.

2. Detail

In accordance with the “Plaques and Memorials on Parks Interim Guidelines”, an application form (attachment A) from Margaret Sumich (Mother) has been received to provide for a donation of a park bench, at Milford Beach Front Reserve, at the end of Muritai Road, Milford.

Attachment B to this memorandum is a map showing the proposed location on the ground. This has been confirmed with the Sumich family. The proposal is to replace the existing bench with a new bench with a memorial plaque to their son, Andrew Sumich.

To determine appropriateness of memorials, an assessment of the application is undertaken in accordance with the plaques and memorials guidelines. The key generic protocols and assessment criteria for assessing an application is as follows:

Where there is no policy (i.e. identified in Reserve Management Plan), plaques and memorial structures will only be approved in recognition of:

i) An important historical figure or important person associated with the park or locality;

ii) An important cultural location;

iii) An organisation or community group involved in the development of the area;

iv) Someone who has come to a misadventure involved in the development of the area; or

v) A significant event e.g. events of civic (national or local) nature.

3. General

The application has been assessed in accordance with the policy; the information available suggests the application does not meet the generic protocols for plaques and memorials.

An important historical figure or important person associated with the area

4. Implementation Issues

There are no foreseen issues with implementation. The applicant has confirmed they will pay for the seat, plaque and installation, as per the agreed process with Community Facilities contractors.

5. Comments

Andrew Joseph Sumich passed away after his battle with cancer at age 42.

Mr Sumich’s life does display merit as is evident in the application and letters of support from St Joseph’s Parish, Rosmini College, his former employer and Wakatere Boating Club, the Parks and Places Specialist does not support the application, as it does not meet the guidelines. Mr Sumich was associated with the area, however there are no direct links to the reserve, rather links to his sailing background. His contribution to Auckland while commendable is not extensively associated with the locality.

6. Recommendation

That the Devonport- Takapuna Local Board, support the Manager Land Advisory Services, Stakeholder and Land Advisory, Community Facilities, exercising their delegation to decline the landowner approval to the applicant.

7. Attachments

Attachment A – Application form received from Margaret Sumich dated 26/11/2019

Attachment B – Map of proposed seat

Attachment C – Letters of support

Devonport-Takapuna Local Board

19 February 2019

1. APPENDIX A – Application Form

Plaques and Memorials Application Form

Date:	10-10-2018
Applicant: Sumich Family
Name/Organisation:		Sumich Family
Position title:		Family Members – Wife, Children, Parents & Siblings Contact: Margaret Sumich
Contact number:		09 4105396 021 0444 122
Email address:		margaret.sumich@outlook.com
Commemorating: Person/group or event:		Andrew Joseph Sumich
Reason:		To repair the broken seat at the end of Muritai Rd, Milford, 0620, Auckland New Zealand To install a small plaque to commemorate Andrew Joseph Sumich and his achievements; as a wonderful family and community man; on the water as a sailor; and his contribution to NZ and specifically the North Shore as a structural engineer. To include a short slogan that will inspire young people to achieve through sport, resilience and promote civic minded future leaders
Plaque		Description	“a smooth sea never made a skillful sailor” “a smooth sea never made a skillful sailor” In loving memory of Andrew Joseph Sumich A great family man so loved by many 21^st May 1973 – 14^th Sept 2015
		Text to be used on plaque	TBA
Memorial		Type	Our goal is to restore the existing wooden park bench style seat, the same as all other existing seats along Milford waterfront installation of a standard size 250mm wide x 200mm high bronze plaque
Furniture		Description	Currently the seat is in disrepair.
Tree		Species	NA
Ceremony		Description	N/A
Preferred location: NB: Photo must be attached.		Attached photos

NB: All applications must be in accordance with the guidelines set out in the Plaques and Memorials on Parks Guidelines 2017

2. APPENDIX B – Standard Response Letter

(Note this may need to be modified to fit the situation and especially if the response is to refuse the application at the outset).

Thanks for getting in touch about donating a memorial bench at [name of park and/or location]. As a general rule Auckland Council, and the Local Boards, who have the final decision on these requests, will not consider an application for a commemorative bench (with a plaque) unless it met one of the following criteria:

· An important historical figure or important person associated with the park or locality

· An organisation or community group involved in the development of the park or locality

· An important cultural location, or

· A significant event

The location of the donated bench would also have to be in an appropriate location that does not interfere with the functioning of the park or future plans for the park, and does not result in unnecessary clutter on the park i.e. the park has sufficient benches. [Add comment of current state of proposed park – if necessary].

An alternative to a bench would be to plant a tree within a local park, although if you wanted to install a plaque the above criteria would still need to be met. If you would like to donate a bench or plant a tree in a park without a plaque I would be happy to work with you in finding a local park where a bench is required. If this is something you'd like to consider, please let me know so I can discuss the location and send you the relevant application forms.

Please let me know if you have any questions.

Devonport-Takapuna Local Board

19 February 2019

Memorial plaque at Sunnynook Park, Sunnynook

File No.: CP2019/01010

Te take mō te pūrongo

Purpose of the report

1. To consider a land owner consent application for a memorial plaque to be installed on a new park bench at Sunnynook Park, Sunnynook.

Whakarāpopototanga matua

Executive summary

2. Council’s Parks and Places team has received an application from Ms. Hine Grinlay for a memorial plaque to be installed on a new park bench at Sunnynook Park, Sunnynook. The plaque will be installed on a new park bench as part of the upgrade to Sunnynook Park and will commemorate Ms. Grindlay for her contributions to the local community.

3. Ms. Grinlay was a long-time North Shore resident, and died in North Shore Hospital on 30 November 2018, aged 74. She one of a number of Maori Wardens who attempted to quell the Queen Street Riots in 1984. Based on her actions and bravery in the riot, she was awarded the Queen's Service Medal and the Auckland City Council's Good Citizen award.

4. Ms. Grinlay gave over 30 years of service to the Maori Wardens and was also a Te Puna board member for more than 20 years.

5. The proposed location of the plaque is one of the three new park benches at Sunnynook Park.

6. Dempsey Wood, who are undertaking works at Sunnynook Park (on behalf of Auckland Council) has offered to fund the plaque as part of their works.

7. The application has been assessed in accordance with council’s Plaques and Memorials on Parks Interim Guidelines criteria. Based on the information available, staff advise the application does meet the generic protocols for plaques and memorials.

8. Staff recommend that the local board grant land owner consent to install a memorial plaque on a new park bench to commemorate Hine Grinlay.

9. Please refer to Attachments A through C for all supporting documentation relating to the land owner consent application.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) consider land owner consent for a memorial plaque to be installed on a new park bench at Sunnynook Park to commemorate Hine Grinlay.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Application form for memorial plaque at Sunnynook Park	159
b ⇩	Memo on memorial plaque application at Sunnynook Park	161
c ⇩	Proposed locations for memorial plaque at Sunnynook Park	163

Ngā kaihaina

Signatories

Authors

Tristan Coulson - Senior Local Board Advisor Devonport-Takapuna

George McMahon - Parks & Places Specialist

Authorisers

Gerry Fitzgerald - Parks & Places Team Leader

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

19 February 2019

Local and Sports Parks Plaques and Memorials Application form

Date:	07/02/2018
Applicant:
Name/Organisation:		John Godfrey
Position title:
Contact number:
Email address:		jandrose87@outlook.com
Commemorating:		Hine Grindlay
Person/group or event:
Reason:		Grindlay, who had lived for many years on Auckland's North Shore, died in North Shore Hospital on November 30, aged 74.
		Hine was a Maori Warden who attempted to quell the Queen Street Riots in 1984. She was awarded the Queen's Service Medal for her bravery in the riot, and the Auckland City Council's Good Citizen award.
		Māori wardens are guided by principles including peace, respect and support. Grindlay's Māori warden service, which continued until not long before her death, included supporting people at the North Shore District Court. Grindlay was a Te Puna board member for more than 20 years.


Plaque X		Text:	To be confirmed by the Family prior to installation

Memorial		Type:		As part of Sunnynook Park upgrades 3 new bench style seats have been installed.
Furniture		Description:
Tree		Species:
Ceremony
Preferred location:
NB: Photo must be attached.

NB: All applications must be in accordance with the policies set out in the Auckland Council Parks, Sport and Recreation Plaques and Memorials on Parks Interim Guidelines 2011

Devonport-Takapuna Local Board

19 February 2019

Memorandum

To: Devonport- Takapuna Local Board

From: George McMahon - Parks and Places Specialist

Date: Monday, 7th February 2018

Subject: Hine Grindlay, memorial plaque to be installed at Sunnynook Park

_____________________________________________________________________________

1. Introduction

The purpose of this memorandum is to determine whether the Devonport-Takapuna Local Board support Auckland Council staff exercising their delegation to provide approval for a donated plaque to be installed onto a new park bench seat as part of the Sunnynook Park upgrade.

2. Detail

In accordance with the “Plaques and Memorials on Parks Interim Guidelines”, an application form (attachment A) from John Godfrey (Member of public) has been received to provide for a memorial plaque. Dempsey Wood who are undertaking works in Sunnynook Park on behalf of Auckland Council has offered to fund the plaque as part of their works. The upgrade works already include the installation of 6 new bench seats.

Attachment B to this memorandum is a map showing the proposed location on the ground.

Where there is no policy (i.e. identified in Reserve Management Plan), plaques and memorial structures will only be approved in recognition of:

i) An important historical figure or important person associated with the park or locality;

ii) An important cultural location;

iii) An organisation or community group involved in the development of the area; or

iv) A significant event e.g. events of civic (national or local) nature.

3. General

The application has been assessed in accordance with the policy; the information available suggests the application does meet the generic protocols for plaques and memorials.

An important historical figure or important person associated with the area

4. Implementation Issues

There are no foreseen issues with implementation. Dempsey Wood has confirmed they will pay for the plaque and installation.

Dempsey Wood have confirmed there are three potential benches that they feel would be suitable. Staff shall confirm with Hine Grindlay’s family before installation if they have a preference of location. These are highlighted by yellow boxes (Attachment B).

5. Comments

Grindlay, who had lived for many years on Auckland's North Shore, died in North Shore Hospital on November 30, aged 74. Hine was a Maori Warden who attempted to quell the Queen Street Riots in 1984. She was awarded the Queen's Service Medal for her bravery in the riot, and the Auckland City Council's Good Citizen award. Māori wardens are guided by principles including peace, respect and support. Grindlay's Māori warden service, which continued until not long before her death, included supporting people at the North Shore District Court. Grindlay was a Te Puna board member for more than 20 years. Te Puna Hauora O Te Raki Paewhenua is a health and social service for Maori. She also stood as a New Zealand First candidate in North Shore at the 1999 election.

The Parks and Places Specialist supports the installation of a memorial park bench at Sunnynook Park as per the details, contained within attachment A and B.

6. Recommendation

That the Devonport- Takapuna Local Board, support the Manager Land Advisory Services, Stakeholder and Land Advisory, Community Facilities, exercising their delegation to approve the landowner approval to the applicant.

7. Attachments

Attachment A – Application for Hine Grindlay

Attachment B – Location of proposed new bench seat

Chairperson	George Wood, CNZM
Deputy Chairperson	Dr Grant Gillon
Members	Mike Cohen, QSM, JP
	Jennifer McKenzie
	Jan O'Connor, QSM
	Mike Sheehy

Author	Rhiannon Foulstone-Guinness - Democracy Advisor
Authorisers	Eric Perry - Relationship Manager

Authors	Rhiannon Foulstone-Guinness – Democracy Advisor
Authoriser	Eric Perry - Relationship Manager