Komiti ā Pūtea, ā Mahi Hoki /
Finance and Performance Committee

 

OPEN MINUTES

 

 

 

Minutes of an extraordinary meeting of the Finance and Performance Committee held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Wednesday, 13 February 2019 at 9.34am.

 

present

 

Chairperson

Cr Ross Clow

 

Deputy Chairperson

Cr Desley Simpson, JP

 

Members

Cr Josephine Bartley

 

 

Cr Dr Cathy Casey

 

 

Deputy Mayor Cr Bill Cashmore

 

 

Cr Fa’anana Efeso Collins

 

 

Cr Linda Cooper, JP

From 9.37am, Item 7

 

Cr Chris Darby

 

 

Cr Alf Filipaina

From 9.35am, Item 7

 

Cr Hon Christine Fletcher, QSO

From 9.46am, Item 7

 

Mayor Hon Phil Goff, CNZM, JP

 

 

Cr Richard Hills

 

 

IMSB Member Terrence Hohneck

Until 10.40am, Item 7

 

Cr Penny Hulse

 

 

Cr Mike Lee

 

 

Cr Daniel Newman, JP

From 11.02am, Item 8

 

Cr Greg Sayers

 

 

Cr Sharon Stewart, QSM

 

 

IMSB Chair David Taipari

From 9.37am, Item 7

 

Cr Sir John Walker, KNZM, CBE

From 9.54am, Item 7

 

Cr Wayne Walker

From 9.38am, Item 7

 

Cr John Watson

From 9.39am, Item 7

 

Cr Paul Young

 

 

 

 

 

Finance and Performance Committee

13 February 2019

 

 

 

1          Apologies

  

Resolution number FIN/2019/1

MOVED by Chairperson R Clow, seconded by Cr G Sayers:  

That the Finance and Performance Committee:

a)         accept the apology from Cr L Cooper for lateness.

CARRIED

 

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 

 

 

3          Petitions

 

There were no petitions.

 

 

 

4          Public Input

 

There was no public input.

 

 

 

5          Local Board Input

 

There was no local board input.

 

 

 

6          Extraordinary Business

 

There was no extraordinary business.

 

 

 

7

Transfer of legal ownership of properties within the council group

 

Cr A Filipaina joined the meeting at 9.35am.
IMSB Chair D Taipari joined the meeting at 9.37am.
Cr L Cooper joined the meeting at 9.37am.
Cr W Walker joined the meeting at 9.38am.
Cr J Watson joined the meeting at 9.39am.
Cr C Fletcher joined the meeting at 9.46am.
Cr J Walker joined the meeting at 9.54am.
IMSB Member T Hohneck retired from the meeting at 10.40am.

 

Resolution number FIN/2019/2

MOVED by Chairperson R Clow, seconded by Deputy Mayor BC Cashmore:  

That the Finance and Performance Committee:

a)      agree to recommend to the Governing Body to consult on the full transfer of waterfront assets currently owned by Panuku Development Auckland to the Council Entity.

b)      note that the proposed consultation document on the full transfer of waterfront assets currently owned by Panuku Development Auckland to the Council Entity includes information on the alternative options considered and does not preclude a decision on these options following consultation.

CARRIED

 

Note:   Pursuant to Standing Order 1.8.6, Cr M Lee requested that his dissenting vote be recorded.

 

 

 

The meeting adjourned at 10.54am and reconvened at 11.02am.

 

Cr M Lee and IMSB Member D Taipari were not present.

 

 

 

8

Adoption of Consultation Material: Annual Budget 2019/2020

 

Cr D Newman joined the meeting at 11.02am.
Cr M Lee returned to the meeting at 11.04am.
IMSB Chair D Taipari returned to the meeting at 11.06am.
Cr W Walker left the meeting at 11.31am.

 

Copies of the consultation material were tabled as follows:

·         Annual Budget 2019/2020 - feedback form

·         Tracked changes to the consultation document post workshop 7 February

·         Annual Budget 2019/2020 consultation document (incorporating the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers

·         Section 4: 4.2 – Detail of the proposal

 

Resolution number FIN/2019/3

MOVED by Chairperson R Clow, seconded by Cr C Casey:  

That the Finance and Performance Committee:

a)      agree to recommend to the Governing Body to adopt the Supporting Information for the Annual Budget 2019/2020 and amendment to the 10-year Budget 2018-2028 on property transfers as tabled.

b)      agree to recommend to the Governing Body to adopt the Consultation Document for the Annual Budget 2019/2020 and amendment to the 10-year Budget 2018-2028 on property transfers as tabled.

c)      delegate responsibility to the Chair of Finance and Performance Committee, and the Group Chief Financial Officer to approve any final edits required to the Consultation Document and Supporting Information in order to finalise the documents for uploading online and physical distribution.

CARRIED

 

Attachments

a     13 February 2019 Finance and Performance Committee, Item 8 - Adoption of Consultation Material: Annual Budget 2019/2020 - feedback form

b     13 February 2019 Finance and Performance Committee, Item 8 - Adoption of Consultation Material: Annual Budget 2019/2020 - tracked changes to the consultation document

c    13 February 2019 Finance and Performance Committee, Item 8 - Adoption of Consultation Material: Annual Budget 2019/2020 -

d    13 February 2019 Finance and Performance Committee, Item 8 - Adoption of Consultation Material: Annual Budget 2019/2020 - Proposed itemised list of assets

 

 

 

9

Amendments to the Revenue and Financing Policy and Rates Remission and Postponement Policy

 

Note:   changes to the original motion were incorporated under clause b) with the agreement of the meeting.

 

Resolution number FIN/2019/4

MOVED by Deputy Chairperson D Simpson, seconded by Chairperson R Clow:  

That the Finance and Performance Committee:

a)      agree to recommend to the Governing Body to adopt the attached materials for consultation on amendments to the Revenue and Financing Policy and the Rates Remission and Postponement Policy.

b)      agree to recommend to the Governing Body that authority and responsibility for agreeing any required minor editorial changes and the correction of minor errors be delegated to the Chair of the Finance and Performance Committee, and the Group Chief Financial Officer.

CARRIED

 

 

 

10

Annual Budget 2019/2020 and Water Strategy Discussion Document – Engagement Approach

 

Note:   changes to the original motion were incorporated under clause b) with the addition of clause b) iii), with the agreement of the meeting.

Cr W Walker returned to the meeting at 11.37am.
IMSB Chair D Taipari left the meeting at 12.08pm.

 

Resolution number FIN/2019/5

MOVED by Deputy Chairperson D Simpson, seconded by Chairperson R Clow:  

That the Finance and Performance Committee:

a)      agree to recommend to the Governing Body to approve the public consultation approach for the Annual Budget noting that:

i)       public consultation will run from 17 February 2019 to 17 March 2019

ii)      feedback can be provided through written, in person and digital channels

iii)     Have Your Say events will be held across the region to allow Aucklanders to provide feedback and have their views heard

iv)     regional and local briefing reports will be prepared to provide a summary of public feedback received across all channels

v)      the council will participate in a joint deliberations meeting with the Tūpuna Maunga Authority on their draft Annual Operational Plan

vi)     a summary of the final decisions made will be prepared in June and widely communicated.

b)      agree to recommend to the Governing Body to delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken interaction/NZ sign language interaction” at the Have Your Say events for consultation on the annual plan:

i)       Councillors;

ii)      Local Board Chairs and Local Board Members;

iii)     Independent Māori Statutory Board members of the Finance & Performance Committee;

iv)     Tier 2 and Tier 3 staff and any additional staff selected by the Group Chief Financial Officer

c)      note that feedback on the water strategy discussion document will be reported to the Environment and Community Committee in June 2019.

CARRIED

 

Note:   Pursuant to Standing Order 1.8.6, Cr C Fletcher requested that her dissenting vote be recorded.

  

 

 

11        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 

12.28pm                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Finance and Performance Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................