I hereby give notice that an ordinary
meeting of the Finance and Performance Committee will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Tuesday, 19
February 2019
9.30am
Reception
Lounge
Auckland Town Hall
301-305 Queen Street
Auckland
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Komiti ā Pūtea, ā Mahi
Hoki /
Finance and Performance Committee
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Cr Ross Clow
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Deputy Chairperson
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Cr Desley Simpson, JP
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Members
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Cr Josephine Bartley
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Cr Penny Hulse
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Cr Dr Cathy Casey
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Cr Mike Lee
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Deputy Mayor Cr Bill Cashmore
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Cr Daniel Newman, JP
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Cr Fa’anana Efeso Collins
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Cr Greg Sayers
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Cr Linda Cooper, JP
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Cr Sharon Stewart, QSM
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Cr Chris Darby
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IMSB Chair David Taipari
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Cr Alf Filipaina
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Cr Sir John Walker, KNZM, CBE
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Cr Hon Christine Fletcher, QSO
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Cr Wayne Walker
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Mayor Hon Phil Goff, CNZM, JP
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Cr John Watson
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Cr Richard Hills
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Cr Paul Young
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IMSB Member Terrence Hohneck
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(Quorum 11 members)
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Sandra Gordon
Senior Governance Advisor
13 February 2019
Contact Telephone: (09) 890 8150
Email: sandra.gordon@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Terms of Reference
Responsibilities
The purpose of the Committee is to:
(a) control and review
expenditure across the Auckland Council Group to improve value for money
(b) monitor the overall
financial management and performance of the council parent organisation and
Auckland Council Group
(c) make financial
decisions required outside of the annual budgeting processes
Key responsibilities include:
·
Advising and
supporting the mayor on the development of the Long Term Plan (LTP) and Annual
Plan (AP) for consideration by the Governing Body including:
o
Local Board agreements
o
Financial policy
related to the LTP and AP
o
Setting of rates
o
Preparation of the
consultation documentation and supporting information, and the consultation
process, for the LTP and AP
·
Monitoring the
operational and capital expenditure of the council parent organisation and
Auckland Council Group, and inquiring into any material discrepancies from
planned expenditure
·
Monitoring the
financial and non-financial performance targets, key performance indicators, and other
measures of the council
parent organisation and each Council Controlled Organisation (CCO) to
inform the Committee’s judgement about the performance of each
organisation
·
Advising the mayor
on the content of the annual Letters of Expectations (LoE) to CCOs
·
Exercising
relevant powers under Schedule 8 of the Local Government Act 2002, which relate
to the Statements of Intent of CCOs
·
Exercising Auckland
Council’s powers as a shareholder or given under a trust deed, including
but not limited to modification of constitutions and/or trust deeds, granting
shareholder approval of major transactions where required, exempting CCOs, and
approving policies relating to CCO and CO governance
·
Approving the
financial policy of the Council parent organisation
·
Overseeing and
making decisions relating to an ongoing programme of service delivery reviews,
as required under section17A of the Local Government Act 2002
·
Establishing and
managing a structured approach to the approval of non-budgeted expenditure
(including grants, loans or guarantees) that reinforces value for money and an
expectation of tight expenditure control
·
Write-offs
·
Acquisition and
disposal of property, in accordance with the long term plan
·
Recommending the
Annual Report to the Governing Body
Powers
(a) All powers necessary to
perform the committee’s responsibilities, including:
a. approval of a
submission to an external body
b. establishment of
working parties or steering groups.
(b) The committee has the powers
to perform the responsibilities of another committee, where it is necessary to
make a decision prior to the next meeting of that other committee.
(c) The committee does not
have:
a. the power to
establish subcommittees
b. powers that the
Governing Body cannot delegate or has retained to itself (section 2).
Exclusion of the public – who
needs to leave the meeting
Members of the public
All members of the public must leave the
meeting when the public are excluded unless a resolution is passed permitting a
person to remain because their knowledge will assist the meeting.
Those who are not members of the public
General principles
·
Access to confidential information is managed on a “need to
know” basis where access to the information is required in order for a
person to perform their role.
·
Those who are not members of the meeting (see list below) must
leave unless it is necessary for them to remain and hear the debate in order to
perform their role.
·
Those who need to be present for one confidential item can remain
only for that item and must leave the room for any other confidential items.
·
In any case of doubt, the ruling of the chairperson is final.
Members of the meeting
·
The members of the meeting remain (all Governing Body members if
the meeting is a Governing Body meeting; all members of the committee if the
meeting is a committee meeting).
·
However, standing orders require that a councillor who has a
pecuniary conflict of interest leave the room.
·
All councillors have the right to attend any meeting of a
committee and councillors who are not members of a committee may remain,
subject to any limitations in standing orders.
Independent Māori Statutory Board
·
Members of the Independent Māori
Statutory Board who are appointed members of the committee remain.
·
Independent Māori Statutory Board
members and staff remain if this is necessary in order for them to perform
their role.
Staff
·
All staff supporting the meeting (administrative, senior
management) remain.
·
Other staff who need to because of their role may remain.
Local Board members
·
Local Board members who need to hear the matter being discussed
in order to perform their role may remain. This will usually be if the
matter affects, or is relevant to, a particular Local Board area.
Council Controlled Organisations
·
Representatives of a Council Controlled Organisation can remain
only if required to for discussion of a matter relevant to the Council
Controlled Organisation.
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Finance and
Performance Committee
19 February
2019
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ITEM TABLE
OF CONTENTS PAGE
1 Apologies 9
2 Declaration of
Interest 9
3 Confirmation
of Minutes 9
4 Petitions 9
5 Public Input 9
6 Local Board
Input 9
7 Extraordinary
Business 9
8 Terms of
Reference for Statement of Intent review 11
9 Submission to
Productivity Commission on Local Government funding and financing 17
10 Finance and Performance
Committee - Information Report - 19 February 2019 43
11 Consideration of
Extraordinary Items
PUBLIC EXCLUDED
12 Procedural
Motion to Exclude the Public 59
C1 CONFIDENTIAL: Land acquisition
for a culvert replacement in Avondale 59
At the close of
the agenda no apologies had been received.
2 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation
of Minutes
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That the Finance and Performance Committee:
a)
confirm the ordinary minutes of its meeting
held on Tuesday, 11 December 2018, including the
confidential section; the extraordinary minutes of its meetings held on
Wednesday, 12 December 2018 and Wednesday, 13 February 2019, as a true and
correct record.
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4 Petitions
At the close of
the agenda no requests to present petitions had been received.
5 Public
Input
Standing Order
7.7 provides for Public Input. Applications to speak must be made to the
Governance Advisor, in writing, no later than one (1) clear working day
prior to the meeting and must include the subject matter. The meeting
Chairperson has the discretion to decline any application that does not meet
the requirements of Standing Orders. A maximum of thirty (30) minutes
is allocated to the period for public input with five (5) minutes
speaking time for each speaker.
At the close of
the agenda no requests for public input had been received.
6 Local
Board Input
Standing Order
6.2 provides for Local Board Input. The Chairperson (or nominee of that
Chairperson) is entitled to speak for up to five (5) minutes during this
time. The Chairperson of the Local Board (or nominee of that Chairperson)
shall wherever practical, give one (1) day’s notice of their wish
to speak. The meeting Chairperson has the discretion to decline any
application that does not meet the requirements of Standing Orders.
This right is
in addition to the right under Standing Order 6.1 to speak to matters on the
agenda.
At the close of
the agenda no requests for local board input had been received.
7 Extraordinary
Business
Section 46A(7) of
the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item
that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local
authority by resolution so decides; and
(b) The presiding member
explains at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of
the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be discussed
at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”
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Finance and
Performance Committee
19 February
2019
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Terms
of Reference for Statement of Intent review
File No.: CP2018/21818
Te take mō te
pūrongo
Purpose of the report
1. To
approve the proposed scope and timeframe for the statement of intent review.
Whakarāpopototanga matua
Executive summary
2. The statements of intent (SOI) are the primary basis for
accountability between our substantive council-controlled organisations (CCOs)
and the council as shareholder. It is therefore important that the SOIs reflect
the principles and priorities consistent with those of council.
3. In August 2018, the Finance and Performance Committee requested that
staff undertake a review of the statement of intent process for substantive
CCOs. This report describes the proposed scope and timeframe for
undertaking a SOI review.
4. It
is proposed to take an issue-based approach to the review, based on concerns
raised by elected members and the CCOs. The review will focus on clarifying the
purpose and content of the SOI, and improving the process for developing SOIs,
the engagement between the governing body and the boards of CCOs, the key
performance measures and the process for modifying a CCO’s statement of
intent.
5. The
proposed review will not be completed in time to be applied to the 2019-2022
SOIs. It is proposed that the review is concluded by November 2019 to allow for
the outcomes to be included in the 2020-2023 SOI process.
|
Ngā tūtohunga
Recommendation/s
That the Finance and
Performance Committee:
a) approve
the scope for the statement of intent review, namely to:
i) establish
the outcomes expected from the statement of intent process
ii) outline
the issues, opportunities and challenges to achieve those outcomes
iii) identify
options for improving the statement of intent process
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Horopaki
Context
6. In
August 2018, the Finance and Performance Committee requested that staff
undertake a review of the SOI process for substantive council-controlled
organisations. (FIN/2018/79).
7. The SOI is an essential part of the accountability regime for CCOs.
Under the Local Government Act 2002 all CCOs are required to prepare a
draft SOI by 1 March each year, and to consider shareholder comments before
adopting a final SOI by 30 June.
8. Under legislation, each CCO is required in its SOI to:
a) outline its intentions
and activities for the forthcoming year
b) provide an opportunity
for shareholders to influence the direction of the CCO
c) provide a basis of
accountability for the directors of the CCO to its shareholders.
9. The SOI is more than a compliance document. It can be a useful tool
for planning, management, and reporting publicly on CCO's accountability.
10. Section 91 of the Local Government (Auckland Council) Act (LGACA)
provides for the council to impose additional accountability requirements on
substantive CCOs. This includes requiring in the SOI a narrative on how the
organisation will contribute to the council’s and, where appropriate, the
Government’s objectives and priorities for Auckland.
11. LGACA also requires Auckland Council CCOs to hold two public meetings
a year – one to consider shareholder comments on their SOIs and the
second to consider performance against their SOI targets.
12. The last review of the SOI process was in
2014 and included an assessment of the letter of
expectation (LOE) process. This review identified the key areas for improvement
as achieving:
· greater alignment to the budget and priority decision making through
the long-term plan and annual plan processes. This resulted in the then budget
committee being delegated to ensure performance measures, priorities and
funding decisions were aligned with the long-term plan.
· consistency in documentation. This resulted in the content of the
SOI shifting to a more strategic focus, to align with council strategies and
key priorities
· greater understanding of the CCO governance documents. This resulted
in the development of the CCO Governance Manual to replace the Shareholder
Expectation Guide and the Board Appointments Policy.
Tātaritanga me ngā
tohutohu
Analysis and advice
13. In
October 2018, a workshop with the Finance and Performance Committee was held to
identify issues to be addressed in the review. Feedback was also sought from
our substantive CCOs on the issues they felt should be considered in the
review. The common issues identified relate to the
mixed understanding and expectations around the content and nature of SOIs, the
level of engagement between CCOs and the governing body, conflicting timeframes
and the lengthy process for developing SOIs. All parties
agreed that there is significant scope to improve the current process.
14. Figure 1
summarises council’s current process for approving SOIs. This summary
does not include the CCOs boards’ approval processes.
Figure 1: Statement of Intent –
Auckland Council’s existing process and timeframes
Scope of the SOI review
SOI
review objectives
15. The
proposed objectives of the review are to evaluate the current practise for
developing and approving the SOIs and to identify opportunities to improve:
a) the outcomes expected from
the SOI process
b) the efficiency of
processes relating to the development of the SOIs
Proposed
scope of review
16. The
proposed scope of the review is to work with CCOs to address the issues and
actions summarised in Table 1.
Table 1: Issues and actions to be
addressed by SOI review
|
Issue
|
Review
activity
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Differing views on the content
and function of SOI between CCOs, boards and elected members, resulting in
inconsistencies in approach to SOI content
|
The review should:
· clarify
what level of operational or project-based content is appropriate in the SOI
or whether another reporting and monitoring mechanism is more appropriate
· identify
whether any of the five substantive CCOs may require specific treatment (for
example, are there any legislative provisions or operating challenges that
justify specific treatment for any of the CCOs in terms of the SOI)
· identify
whether there are other accountability mechanisms or vehicles to address
content or specific issues often raised during SOI conversations.
|
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Complex and prolonged process
for developing and engaging on the SOIs
|
The review should:
· identify
current issues with the process
· develop
options for how staff or elected members should engage with CCOs during the
development and approval of SOIs
· determine
the benefits of the LOE and whether any changes are necessary
· determine
whether there are changes needed to align the statement of intent with any
other council plans or strategies e.g. the long-term plan (crown entities
must prepare a statement of intent every three years).
|
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Inconsistencies across CCOs in
their approach to SOI performance measures and measures/targets do not always
reflect the priorities and interests of council.
|
The review should:
· review
SOI measures
· identify
priority measures within a CCO’s suite of performance measures and
targets
· develop
with CCOs new or refine existing measures and targets
· consider
consistency across CCOs of performance measures (e.g. should all CCOs have
customer performance measures)
· consider
council processes, role clarification and/or resourcing as needed.
|
|
No clear process for modifying
a CCO’s SOI if shareholder feedback is not considered
|
The review should:
· identify
the circumstances when modification of a SOI is necessary
· develop
criteria to evaluate the SOI when these circumstances occur
· develop
an agreed process for modifying a CCO’s SOI.
|
17. The
following are excluded from the scope of the review:
· non-substantive/legacy
CCOs
· long-term
plan 2018-2028 performance measures.
Review
outputs and timing
18. Staff
propose that the review is undertaken by staff, working with CCOs. Due to the
timings of the existing SOI process and the local government election this
year, the review will not be able to be completed in time to be implemented for
the 2019-2022 SOIs. The intention is to report it to the new council in
November to be implemented for the 2020-2023 SOI period.
19. Staff
recommend ongoing reporting of the review to the Finance and Performance
Committee.
Figure 2: Timeframe and actions to complete SOI review
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
20. Feedback
from CCOs on the issues they would like to be considered in the review were
collected late in 2018. Throughout the proposed review process input will be
sought from across the council family, including ongoing work with the CCOs.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
21. The views
of local boards have not been sought in relation to determining the scope of
the proposed review as the responsibility for the governance of CCOs has been
delegated to the Finance and Performance Committee.
Tauākī whakaaweawe
Māori
Māori impact statement
22. The SOIs
contain each CCO’s contribution to Māori outcomes. Staff will
consult with Te Waka Anga Mua ki Uta (the Māori Strategy and Relationships
department) and the Independent Māori Statutory Board on the issues and
opportunities as they are addressed in the review.
Ngā ritenga
ā-pūtea
Financial implications
23. The
proposed review will be undertaken within existing budget provisions.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
24. The risks
of not undertaking the proposed review are:
· a
continued level of dissatisfaction with the current process by councillors and
CCO boards
· that
the review does not led to improvements that meet political, CCO or public
expectations. This can be mitigated by reporting throughout the year to the
Finance and Performance Committee.
· that
competing work priorities may impact on the ability to complete the review in
the timeframes provided. This risk has been mitigated by programming the work
to align with current work priorities and ensuring regular reporting on the
review.
25. The
review will not address the legislative timing issues, which may be a major
source of frustration for all parties and an area where the biggest benefits
could be achieved.
Ngā koringa ā-muri
Next steps
26. On
approval of the scope of the review, staff will commence the review work,
working with CCOs on the various issues.
Ngā
tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
|
Author
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Claire Gomas - Principal Advisor
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Authorisers
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Alastair Cameron - Manager - CCO Governance &
External Partnerships
Phil Wilson - Governance Director
Matthew Walker - Group Chief Financial Officer
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|
Finance and
Performance Committee
19 February
2019
|
|
Submission to Productivity Commission on
Local Government funding and financing
File No.: CP2019/00486
Te take mō te
pūrongo
Purpose of the report
1. To
seek approval for the Auckland Council submission on the
New Zealand Productivity
Commission (2018) Local government funding and financing: Issues Paper.
Whakarāpopototanga matua
Executive summary
2. Central
Government has asked the Productivity Commission (the Commission) to conduct an
inquiry into local government funding and financing. The Commission has
released an issues paper as the first stage in a process towards a final report
in November 2019. A further opportunity for submissions is scheduled for
the third quarter of 2019 following release of the Commission’s draft
report in June 2019. The council has sought
and been provided an extension to the date for lodging its submission until 26
February.
3. The
council’s views on the issues Auckland faces and the potential solutions
presented are primarily drawn from the positions presented in the 10-year
Budget 2018-2028 and associated documents. The draft submission,
attached, focuses on the key themes rather than individually answering the 49
questions set out in the issues paper.
4. The
primary issues identified for Auckland Council are
financing investment in infrastructure to respond to the demands of growth and
restrictions on our funding sources including the community’s strong
preference for low rates increases. The draft submission proposes further
partnering with the Crown and the private sector to make additional finance
available and legislative change to facilitate these arrangements. In
addition, changes are also sought to improve the flexibility and effectiveness
of our key funding sources; rates, development contributions and New Zealand Transport Authority (NZTA) grants.
5. Council
staff have engaged with officers from Auckland Transport and the Independent
Māori Statutory Board and have considered their views in developing the
draft submission.
|
Ngā tūtohunga
Recommendation/s
That the Finance and
Performance Committee:
a) approve
the submission on the New Zealand Productivity Commission Local government
funding and financing inquiry Issues paper (Attachment A of the agenda
report)
b) delegate
to the Chair of the Finance and Performance Committee and Group Chief
Financial Officer to authorise any minor amendments and
corrections to the submission.
|
Horopaki
Context
6. Central
Government has asked the Commission to conduct an inquiry into local government
funding and financing and, where shortcomings in the current system are
identified, examine options and approaches for improving the system. The
last comprehensive review of local government funding and financing was the
Report of the Local Government Rates Inquiry (the Shand Report), published in
2007.
7. Mechanisms for rating Māori freehold land and Crown land, the
valuation system and practices and substantial privatisation are excluded from
the inquiry. The terms of reference do not call for an assessment of, or
changes to, the current scope and responsibilities of local government.
8. The
inquiry’s terms of reference were released on 24 July 2018.
The issues paper released in November is the first stage of the
Commission’s process:
· issues paper release November
2018
· council’s submission on issues paper 26
February 2019
· draft report June
2019
· submissions on draft report third
quarter 2019
· final report 30
November 2019.
Tātaritanga me ngā
tohutohu
Analysis and advice
9. The
issues paper focuses on the cost of services
provided by local government and how they are paid for. It takes a
holistic look at the funding and financing system across the range of local
government functions, as opposed to a specific aspect such as funding and
financing infrastructure to support housing supply, or
on specific classes of infrastructure (such as the three waters). The issues paper examines the adequacy and
efficiency of the existing local government funding and financing
framework. While the issues paper is primarily
about cost drivers and the funding and financing framework, an overarching
consideration is affordability, particularly the affordability of rates.
10. The
issues paper includes six key discussion topics and 49 questions, see table
below.
|
Key topic
|
Number of
questions per topic
|
|
Local government
in New Zealand
|
1
|
|
How funding and
financing currently works
|
0
|
|
Key funding and
financing trends
|
1
|
|
Pressure points
(for example, population growth, tourism industry, expansion of local
government responsibilities, climate change and other hazards, and rising
prices)
|
12
|
|
Managing cost
pressures (for example, efficiency gains and allocation of costs across local
communities)
|
15
|
|
Future funding and
financing (for example, new funding tools and increased Crown investment in
infrastructure)
|
20
|
11. Officers
have developed a submission that draws on the Auckland Plan 2050, the 10-year
Budget 2018-2028, the 30-year Infrastructure Strategy. The draft
submission focuses on a number of key themes and does not seek to answer the 49
questions individually.
12. The
Auckland region continues to experience strong population and economic
growth. At the same time the council is operating at the limit of its
capacity to borrow and the community has expressed a preference for lower rates
increases in line with inflation. This growth is placing pressure on the
council’s ability to provide the infrastructure required to:
· open up more land
for housing development
· facilitate economic
growth
· maintain service
levels in the face of rising demand e.g. traffic congestion.
The council has had to prioritise its
investment meaning that some infrastructure challenges are still to be
addressed.
13. In
response to these challenges the draft submission:
· records the council’s support for partnering
arrangements with the Crown and the private sector to provide new sources of
finance to support growth and legislative change to make this easier and more
attractive. (For example, the agreement between the council, Fulton Hogan
and Crown Infrastructure Partners (CIP) in Milldale)
· seeks reconsideration of the relationship between the government and
the council in terms of our relative responsibilities for funding economic
development activities, like the America’s Cup, and how our taxation
systems interact. In addition the draft submission
seeks the ability to set some industry-specific charges like bed taxes as in
these circumstances they are superior to our targeted rates mechanisms for
recovering some of these costs
· proposes changes to the rules that place limitations on our funding
sources; rates, development contributions and New Zealand Transport Authority
(NZTA) grants
14. Both
Local Government New Zealand and the Society of Local Government Managers are
making submissions on the Issues paper.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
15. All
local board members were advised of the submission process in a memorandum on
30 January. The memorandum invited local boards to provide formal or
informal comments by 15 February for consideration by the committee.
Officers will present local boards views at the meeting. Local board views
received subsequent to the publication date for this report will be tabled at
the meeting.
Tauākī whakaaweawe
Māori
Māori impact statement
16. Council staff
have engaged with officers from the Independent Māori Statutory Board and
have considered their views in developing the draft submission.
Ngā ritenga
ā-pūtea
Financial implications
17. There are no financial implications in
deciding to make a submission.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
18. There are no risks
in deciding to make a submission.
Ngā koringa ā-muri
Next steps
19. The commission’s draft report to government is expected in
June 2019. There will be further opportunity to provide Auckland
Council’s input when the draft report is released.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩ 
|
Draft Auckland Council submission to the New Zealand
Productivity Commission Local government funding and financing: Issues Paper
|
21
|
Ngā kaihaina
Signatories
|
Authors
|
Andrew Duncan - Manager Financial Policy
Beth Sullivan - Principal Advisor Policy
|
|
Authorisers
|
Ross Tucker - General Manager, Financial Strategy and
Planning
Matthew Walker - Group Chief Financial Officer
|
|
Finance and
Performance Committee
19 February
2019
|
|
|
Finance and
Performance Committee
19 February
2019
|
|
Finance and Performance Committee -
Information Report - 19 February 2019
File No.: CP2018/24927
Te take mō te
pūrongo
Purpose of the report
1. To
receive a summary and provide a public record of memos or briefing papers for
the Committee’s information and any other information that may have been
distributed to committee members since 11 December 2018.
Whakarāpopototanga matua
Executive summary
2. This
is a regular information-only report which aims to provide greater visibility
of information circulated to committee members via memo or other means, where
no decisions are required.
3. The
following information-only report is attached:
· Finance
and Performance Committee Work Programme to 30 June 2019 (Attachment A)
· The
updated work programme contains two additions of note being specific items
relating to:
o the Eden Park loan
guarantee
o updates on financial
matters relating to City Rail Link Limited.
4. The
following presentations/memos/reports were presented/circulated as follows:
· 5
December 2018 – Confidential joint Workshop between the Finance and
Performance Committee and the Planning Committee (Stadia) (no attachment)
· 10
December 2018 - Council Controlled Organisation - Letters of Expectation
- Auckland Transport (Attachment B)
- Auckland Tourism, Events and Economic Development Limited (Attachment C)
- Panuku Development Limited (Attachment D)
- Regional Facilities Auckland (Attachment E)
- Watercare Services Limited (Attachment F)
· 31
January 2019 – workshop on options relating to the potential land
transfer (LTP amendment) (Attachment G/H)
· 7
February 2019 – confidential workshop on Annual Budget consultation
materials (no attachment)
· 11
February 2019 – Submission on ARAFA funding proposal (Attachment I)
· 13
February 2019 – confidential workshop on the future of
Eden Park, including the loan guarantee (no attachment)
5. The
workshop papers and any previous documents can be found on the Auckland Council
website at the following link: http://infocouncil.aucklandcouncil.govt.nz/
· at
the top of the page, select meeting “Finance and Performance
Committee” from the drop-down tab and click ‘View’
· under
‘Attachments’, select either HTML or PDF version of the document
entitled ‘Extra Attachments’.
6. Note
that, unlike an agenda decision report, staff will not be present to answer
questions about these items referred to in this summary. Committee
members should direct any questions to the authors.
|
Ngā tūtohunga
Recommendation/s
That the Finance and
Performance Committee:
a) receive
the information report – 19 February 2019.
|
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩ 
|
Finance and Performance Committee Work Programme to 30
June 2019
|
45
|
|
b⇨
|
10 December 2018 – Letter of Expectation –
Auckland Transport (Under Separate Cover)
|
|
|
c⇨ 
|
10 December 2018 – Letter of Expectation –
Auckland Tourism, Events and Economic Development Limited (Under Separate
Cover)
|
|
|
d⇨
|
10 December 2018 – Letter of Expectation –
Panuku Developments Limited (Under Separate Cover)
|
|
|
e⇨
|
10 December 2018 – Letter of Expectation –
Regional Faciliites Auckland (Under Separate Cover)
|
|
|
f⇨
|
10 December 2018 – Letter of Expectation –
Watercare Services Limited (Under Separate Cover)
|
|
|
g⇨
|
31 January 2019 – options relating to the
potential land transfer (LTP amendment) - minutes (Under Separate Cover)
|
|
|
h⇨
|
31 January 2019 – options relating to the
potential land transfer (LTP amendment) - presentation (Under Separate
Cover)
|
|
|
i⇨ 
|
11 February 2019 – Submission on ARAFA funding
proposal (Under Separate Cover)
|
|
Ngā kaihaina
Signatories
|
Author
|
Sandra Gordon - Senior Governance Advisor
|
|
Authoriser
|
Matthew Walker - Group Chief Financial Officer
|
|
Finance and
Performance Committee
19 February
2019
|
|
|
Komiti ā Pūtea, ā Mahi Hoki
Finance and Performance Committee
FORWARD WORK PROGRAMME TO 30 JUNE 2019
The purpose of
the Committee is to control and review expenditure across the Group to
improve value for money; to monitor the overall financial management and
performance of Auckland Council parent and Auckland Council Group; to make
financial decisions required outside the annual budgeting processes and to
perform the responsibilities of another committee, where it is necessary.
Detailed decisions
are reported at the end of this document
|
|
Priorities for 2018/19 will be on initiatives
which:
1. Planning and Funding
2. Reporting and Performance
3. Value for money
4. Operational
|
The work of the committee will:
1. approve the Annual Plan 2019/2020 including financial policy, the
consultation document and supporting information for recommendation to the
Governing Body
2. monitor achievement of financial
and other measures of performance and services levels and recommend the
Annual Report to the Governing Body
3. approve acquisition and disposal of
property related to the Committee’s responsibilities.
4. review and approve financial policy
and non-budgeted expenditure.
|
|
Lead
|
Area of work
|
Reason for work
|
Finance and
Performance Committee role - decision or direction
|
Expected
timeframes
|
|
2018
2019
|
|
Q1
Jul-Sep
24 Jul
21 Aug
18 Sept
|
Q2
Oct-Dec
17 Oct
23 Oct
14 Nov
20 Nov
11 Dec
|
Q3
Jan-Mar
13 Feb
19 Feb
19 Mar
20 Mar
|
Q4
Apr-Jun
16 Apr
21 May
18 Jun
19 June
|
|
Planning and Funding
|
|
GM Financial Strategy & Planning
|
Annual Budget
|
Statutory process
|
Decision to agree to the Consultation items (including Possible
LTP amendment on transfer of legal ownership of properties within the council
group)
Adopt Consultation
Document to consult with Public Consultation runs
Hear
feedback and deliberate budget scenarios
Decisions made for Annual Budget
Adopt
final Annual Budget
|
|
Nov
Dec
|
13 Feb
19 Mar
|
Apr
May
June
|
|
GM Financial Strategy & Planning
|
Budget Update (as required). This includes
significant unbudgeted one-off expenditure.
|
Financial management
|
Decision to agree recommended budget changes
outside of AP/LTP budgeting cycle
|
|
20 Nov
11 Dec
|
Feb
19 Mar
|
Apr
May
Jun
|
|
GM
Financial Strategy & Planning
|
Development contributions
policy
|
Statutory requirement to
have a DC policy
· Align
capex figures from LTP
|
Note that the Governing Body
has Agreed to consult on the proposed DC policy (18 October
2018). The GB will Consult on draft Development Contribution
policy (19 October 2018 – 15 November 2018). The GB has Adopted
the Development Contribution policy (13 December 2018)
|
Sep
|
|
|
|
|
GM Financial Strategy & Planning
|
Rating Policy and process
|
Rating
|
Workshop on approach to rating religious properties
Refer to this matter considered as
part of the Annual Budget 2019/2020
|
Sep
|
23 Oct
20 Nov
|
13 Feb
|
May
|
|
GM Financial Strategy & Planning
|
Carry forwards for 2017/2018
|
Financial Management
|
Approving budget carry forwards for 2017/2018
|
|
17 Oct
|
|
|
|
GM Financial Strategy & Planning
|
Infrastructure funding and financing work with
Treasury
|
Financial Management
|
Discuss ongoing work with central government on Crown Infrastructure
Partners and Special Purpose Vehicles for major infrastructure projects
– timing for committee as required
|
|
|
|
|
|
GM Financial Strategy &
Planning and Treasurer and GM Financial Transactions
|
Treasury and debt management
|
|
Briefing on council debt
|
|
21 Nov
|
Feb
|
Apr
|
|
GM Corporate Finance and Property
|
Weathertightness issues and provision
|
To provide an update on changes implemented to reduce
the future risk of weathertightness claims as well as a summary of how the
liability is calculated for accounting purposes
|
Review information
|
|
11 Dec
|
Feb
|
Apr
|
|
Auckland Investment Office
|
Colin Dale Park
|
Report on progress of the investigation and
negotiations for Speedway (run by Springs Promotions Ltd) to move from
Western Springs to Colin Dale Park.
|
Endorse the Heads of Agreement and
Approve to development costs.
Note – Venue Development Strategy is being
considered at the Planning Committee.
Refer also to aspects of this matter being considered
as part of the Annual Budget 2019/2020
|
|
20 Nov
|
|
May
|
|
Chief Financial Officer
|
Eden Park
|
Report on progress regarding the loan guarantee
|
Review information and make decisions on the
loan guarantee
|
|
|
13 Feb
Mar
|
|
|
Chief Financial Officer
|
City Rail Link Limited
|
Update on financial matters relating to City Rail Link
Limited
|
Review information and make decisions, as
required
|
|
|
Feb
|
Apr
May
|
|
Te Waka Anga Mua ki Uta
|
Māori Transformational Activity and Expenditure
Report
Te Tiriti O Waitangi Audit Response Work Programme
|
To monitor progress on expenditure and delivery of
Maori transformational activity (includes Te Toa Takitini) and on projects to
deliver Māori outcomes. This reporting will be carried out
bi-annually
To monitor progress in responding to 3 yearly Te
Tiriti O Waitangi audit
|
Receive generally no decisions
|
|
17 Oct
|
|
21 May
|
|
Reporting and Performance
|
|
GM Corporate Finance and Property
|
Annual Report
|
· Statutory
requirement
· NZX
Announcement and release
· Draft
annual report and Summary on Performance - Sept
· Interim
audit report – Feb
|
Receive Annual report
Recommend to Governing Body
for adoption
Note:
· NZX announcements are presented to the Audit and Risk Committee
· There
is a delegation from the Committee to Chair and Deputy Chair of Finance and
Performance to recommend to the Mayor and CE to release the preliminary
results to the NZ Stock Exchange so that Council can meet NZX reporting
deadlines.
· Formal
adoption of annual report is by the Governing Body
|
Aug
Sept
|
|
|
|
|
|
GM Corporate Finance and Property
|
Half-yearly report
|
· NZX
listing requirement
|
Receive Half-yearly report
Approve for release
Note:
· NZX announcements are presented to the Audit and Risk Committee
· There
is a delegation from the Committee to Chair and Deputy Chair of Finance and
Performance to recommend to the Mayor and CE to release the preliminary
results to the NZ Stock Exchange so that Council can meet NZX reporting
deadlines.
· Document will be sent to committee members once it has been
reported to the NZX on 28 February 2019
|
|
|
Feb
|
|
|
|
CCO/External Partnerships
|
Statements of Intent
|
· Shareholder
feedback on draft SOIs –Aug
· Letters of
Expectation for 2019/2020 SOIs – Nov
· Shareholder
comments on draft 2019/2020 SOIs - Apr
|
Agree 2019/2010 Letters of Expectation
|
Aug
|
23 Oct
11 Dec
|
|
Apr
|
|
|
Manager Corporate & Local Board Performance
|
Performance Reporting quarterly - parent
|
To monitor council parent financial and non-financial
performance results
|
Receive generally no decisions
|
|
17 Oct
14 Nov
|
20 Mar
|
19 Jun
|
|
|
GM Financial Strategy & Planning
|
Performance Reporting quarterly – CCOs
|
To monitor CCO financial and non-financial performance
results
|
Receive validate/challenge
|
|
17 Oct
14 Nov
|
20 Mar
|
19 Jun
|
|
|
GM Financial Strategy & Planning
|
Performance Reporting quarterly - group
|
To monitor Auckland Council group financial
performance
|
Receive generally no decisions
|
|
17 Oct
14 Nov
|
20 Mar
|
19 Jun
|
|
|
Value for Money
|
|
|
GM Financial Strategy & Planning
|
Consideration and adoption of Group policy relating to
Business Cases
|
|
Decision on whether to adopt a new policy
|
|
11 Dec
|
Feb
|
Apr
|
|
Operational
|
|
Panuku Development Auckland
|
Recommended disposals or acquisitions. These
reports are as required, but generally monthly.
|
· Panuku is
required through its SOI to identify and recommend to council properties that
are surplus to requirements and can be considered for disposal. These
include general disposals to fund LTP projects.
· Panuku
recommends properties for acquisition and disposal to the committee for
approval where they are located within a priority development location.
|
Decision to proceed with recommended disposals
or acquisitions.
|
July
Sept
|
23 Oct
20 Nov
11 Dec
|
Feb
19 Mar
|
Apr
May
18 Jun
|
|
GM Corporate Finance and Property
|
Property portfolio
|
To provide an update on progress of the Corporate
Property Portfolio roll out and where required seek approval for any property
transactions
|
Regular reporting
|
|
20 Nov
|
19 Mar
|
18 Jun
|
|
Engineering & Technical Services / Treasury & Financial
Transactions / Procurement
|
Consideration and adoption of Group policies for
Performance Bonds
|
Mayoral Office request
|
Decide whether to amend current policy
|
|
|
Feb
|
|
|
CCO/External Partnerships
|
Funding and Levies
(including Auckland Regional Amenities, MOTAT and Auckland War Memorial
Museum)
|
Statutory process
· RFA respond to draft levy for MOTAT and AWMM (on behalf
of council)
· December F&P - approve council submission to draft
ARAFB Funding Plan
· March F&P – approve annual funding levies for
ARAFB, MOTAT, AWMM
· March F&P (G Body) – approve ARAFB draft
· May F&P – approve annual IMSB funding.
· May and June 2019 - nine amenities present to F&P
committee
|
Decision to approve submission on draft Funding Plan
Decision to approve levies
|
|
11 Dec
|
20 Mar
|
May
19 June
|
|
Parks, Sports and Recreation
|
Loan restructuring (committee dates as required)
|
Responding to proposals and recommendations
|
Decision to approve proposed restructuring
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Detailed decisions - Komiti ā Pūtea,
ā Mahi Hoki
Finance and Performance Committee
FORWARD WORK PROGRAMME TO 30 JUNE 2019
|
|
Lead
|
Area of work
|
Finance and
Performance Committee role - decision or direction
|
Detailed decisions
|
|
|
Planning and Funding
|
|
|
GM Financial Strategy & Planning
|
Annual Budget
|
Decision to agree to the
Consultation items
Adopt Consultation
Document to consult with Public Consultation runs
Hear
feedback and deliberate budget scenarios
Decisions made for Annual Budget
Adopt
final Annual Budget
|
For information on the previous long-term/annual
plan processes, please refer to the table at the end of this document.
|
|
|
GM Financial Strategy & Planning
|
Budget Update (as required). This includes
significant unbudgeted one-off expenditure.
|
Decision to agree recommended budget changes outside
of AP/LTP budgeting cycle
|
For information on previous
decisions, please refer to the table at the end of this document.
|
|
|
GM Financial Strategy & Planning
|
Development contributions policy
|
Note that the Governing Body
has agreed to consult on the proposed DC policy (18 October
2018). The GB has consulted on draft Development Contribution
policy (19 October 2018 – 15 November 2018). The GB will adopt
the Development Contribution policy (13 December 2018)
|
Reporting dates:
31/5/18 – Contributions Policy
FIN/2018/90
Adopted by the
Governing Body: 31/5/18 GB/2018/91
10/9/18 – Workshop on Development Contributions
|
|
|
GM Financial Strategy & Planning
|
Rating Policy and process
|
Workshop on approach to rating religious properties
(Potentially move into Annual Plan
process)
|
23/10/18 – Workshop on the
rating of religious use premises Minutes
20/11/18 – Rating of religious use properties FIN/2018/177
|
|
|
GM Financial Strategy & Planning
|
Carry forwards for 2017/2018
|
Approving budget carry forwards for 2017/2018
|
17/10/18 – 2017/2018 Budget Carry Forwards
|
|
|
GM Financial Strategy & Planning
|
Infrastructure funding and financing work with
Treasury
|
Discuss ongoing work with central government on Crown Infrastructure
Partners and Special Purpose Vehicles for major infrastructure projects
– timing for committee as required
|
11/4/17 - Responsible investment policy and
Diversified Financial Asset Portfolio review Resolutions - FIN/2017/44,
FIN/2017/45 and FIN/2017/46
20/06/17 - Review of the Diversified Financial Assets
Portfolio FIN/2017/88
19/9/17 – Approval of Group Policies
FIN/2017/121
11/12/17 – Approval of Treasury Management Policy
FIN/2017/161
27/2/18 – Council’s debt funding strategy
FIN/2018/10
|
|
|
GM Financial Strategy &
Planning and Treasurer and GM Financial Transactions
|
Treasury and debt management
|
Briefing on council debt
|
21/11/18 – Workshop on Debt Management Strategy
|
|
|
GM Corporate Finance and Property
|
Weathertightness issues and provision
|
Review information
|
|
|
|
Executive Director, Auckland Investment Office
|
Colin Dale Park
|
Endorse the Heads of Agreement and
Approve to development costs.
|
20/11/18 – Update on Speedway Relocation
FIN/2018/184 and FIN/2018/185
|
|
|
Te Waka Anga Mua ki Uta
|
Māori Transformational Activity and Expenditure
Report
Te Tiriti O Waitangi Audit Response Work Programme
|
Receive generally no decisions
|
23/5/17 - 23/5/17 – Third Quarter of 2016/17
FIN/2017/63
13/12/17 - Te Toa Takitini - Quarter One Māori
Responsiveness portfolio report FIN/2016/159
15/08/17 – 2016/2017 Year-End Report
FIN/2017/112
12/12/17 – Quarter One Report for 2017/2018 financial
year FIN/2017/202
20/03/18 – Quarter Two Report for 2017/2018 financial
year FIN/20178/14
12/12/17 Report FIN/2017/291
12/3/18 Response Report
FIN/2018/45
24/7/18 Te Tiriti o Waitangi Report 2018
FIN/2018/115
17/10/18 Update on the independent assessment of
expenditure incurred by Auckland Council to deliver Māori outcomes
17/10/18 Auckland Council group – programmes
and projects that have delivered Māori outcomes in 2017/2018
17/10/18 2018 Treaty Audit Response Programme
|
|
|
Reporting and Performance
|
|
|
GM Corporate Finance and Property
|
Annual Report
|
Receive Annual report
Recommend to Governing Body
for adoption
Note:
· NZX announcements are presented to the Audit and Risk Committee
· There
is a delegation from the Committee to Chair and Deputy Chair of Finance and
Performance to recommend to the Mayor and CE to release the preliminary
results to the NZ Stock Exchange so that Council can meet NZX reporting
deadlines.
· Formal
adoption of annual report is by the Governing Body
|
13/12/2016 - Delegation for approval of releasing interim
and full year group results to New Zealand Stock Exchange
FIN/2016/168
18/9/18 – Approval of and
recommendation for adoption of the 2017/2018 Annual Report for Auckland
Council and Group (confidential)
|
|
|
GM Corporate Finance and Property
|
Half-yearly report
|
Receive Half-yearly report
Approve for release
Note:
· NZX announcements are presented to the Audit and Risk Committee
· There
is a delegation from the Committee to Chair and Deputy Chair of Finance and Performance
to recommend to the Mayor and CE to release the preliminary results to the NZ
Stock Exchange so that Council can meet NZX reporting deadlines.
|
|
|
|
CCO/External Partnerships
|
Statements of Intent
|
Agree 2019/2010 Letters of Expectation
|
15/8/17 – Approval of 2017/2020 Statements of Intent
FIN/2017/111
19/9/17 – Approval of Watercare Services Limited
Statement of Intent 2017-20 FIN/2017/122
12/12/17 - Letters of Expectation for
Council-controlled Organisations, 2017-2018 FIN/2016/170
20/3/18 – Letters of Expectation for 2018-2021
17/4/18 – proposed shareholder comments on Draft
Council-controlled organisation statements of intent
FIN/2018/64
21/8/18 – Council-controlled Organisations –
Approval of 2018-2021 Statements of Intent FIN/2018/118
21/8/18 – Ports of Auckland Limited – proposed
shareholder feedback on the draft Statement of Corporate Intent
FIN/2018/119
23/10/18 – Shareholder approval of Ports of Auckland
Limited’s final statement of Corporate Intent 2018-2021
FIN/2018/156
23/10/18 – Workshop on Council Controlled Organisations
letters of expectation, statements of intent and quarterly reporting.
22/11/18 - 22/11/18 – Proposed priorities for the 2019 letters of
expectation to substantive council-controlled organisations
FIN/2018/173
|
|
|
Manager Corporate & Local Board Performance
|
Performance Reporting quarterly - parent
|
Receive generally no decisions
|
13/12/16 - Auckland Council organisation report for the
period 1 July 2016 to 30 September 2016 FIN/2016/160
21/2/17 - Auckland Council organisation performance
report for the period 1 July 2016 to 31 December 2016
FIN/2017/9
26/5/17 - Auckland Council organisation performance
report for the period 1 July 2016 to 31 March 2017
FIN/2017/68
21/09/17 - Organisation Performance 1 July 2016 –
30 June 2017 FIN/2017/133
24/11/17 - 1 July 2017 – 30 September 2017 FIN/2017/177
12/03/18 - 1 July 2017 – 31 December 2017 FIN/2018/34
6/6/18 – Auckland Council parent performance report
for the period 1 January 2018 to 31 March 2018
FIN/2018/98
17/10/18 – Auckland Council parent performance report
for the period 1 July 2017 to 30 June 2018
14/11/18 – Auckland Council Group, the Council entity
and CCO quarterly performance reports to 30 September 2018
FIN/2018/169
|
|
|
GM Financial Strategy & Planning
|
Performance Reporting quarterly – CCOs
|
Receive validate/challenge
|
13/12/16 - Council-controlled organisations first
quarter report for 30 September 2016 FIN/2016/158
11/4/17 – CCOs second quarter report for 31 December
2017
26/5/17 – Council-controlled organisations third
quarter report for 31 March 2017 FIN/2017/69
21/09/17 - Fourth quarter report for 30 June 2017
(public excluded) FIN/2017/130
24/11/17 - First quarter report for 30 September 2017
FIN/2017/178
12/03/18 – Second quarter report ending 31 December
2017 FIN/2018/18
31/5/18 – Approval of council-controlled organisations
accountability policy FIN/2018/91
6/6/18 – Council-controlled organisation third
quarter report ending 31 March 2018 FIN/2018/96 and FIN/2018/97
17/10/18 – Council-controlled organisation fourth
quarter report ending 30 June 2018
23/10/18 – Workshop on Council Controlled Organisations
letters of expectation, statements of intent and quarterly reporting.
4/11/18 – Auckland Council Group, the Council entity
and CCO quarterly performance reports to 30 September 2018
FIN/2018/169
|
|
|
GM Financial Strategy & Planning
|
Performance Reporting quarterly - group
|
Receive generally no decisions
|
13/12/16 - Auckland Council Group first quarter
financial results to 30 September 2016 FIN/2016/161
21/3/17 - Auckland Council Group quarterly financial
report and financial results to 31 December 2016 FIN/2017/28
26/5/17 - Auckland Council Group quarterly financial
report and financial results to 31 March 2017 FIN/2017/70
21/09/17 – Report for adoption of the 2016/2017 Annual
Report FIN/2017/132
24/11/17 - Quarterly financial report and financial
results to 30 September 2017 FIN/2017/176
12/03/2018 - Six monthly financial results to 31 December
2017 FIN/2018/32
6/6/18 – Auckland Council Group quarterly financial
report and financial reports to 31 March 2018 FIN/2018/95
17/10/18 – Auckland Council and group financial
performance for the year ended 30 June 2018
|
|
|
Value for Money
|
|
GM Financial Strategy & Planning
|
Consideration and adoption of Group policy relating to
Business Cases
|
Decision on whether to adopt a new policy
|
19/9/17 – Approval of Group Policies FIN/2017/121
|
|
|
Operational
|
|
Panuku Development Auckland
|
Recommended disposals or acquisitions. These
reports are as required, but generally monthly.
|
Decision to proceed with recommended disposals
or acquisitions.
|
Note: A full list of properties to be
disposed or acquired is included at the end of this document.
|
|
GM Corporate Finance and Property
|
Property portfolio
|
Regular reporting
|
29/3/18 – Workshop on
corporate property strategy
17/4/18 – Corporate Accommodation Disposal
Recommendation, Corporate Property Portfolio Strategy
FIN/2018/58
15/5/18 – Corporate Accommodation Disposal
Recommendation, Corporate Property Portfolio Strategy
FIN/2018/73
20/11/18 – Disposal of Corporate Accommodation,
Corporate Property Portfolio Strategy FIN/2018/188
|
|
Engineering & Technical Services / Treasury &
Financial Transactions / Procurement
|
Consideration and adoption of Group policies for Performance
Bonds
|
Decide whether to amend current policy
|
12/3/18 – Green Bond Framework Establishment and
Potential Green Bond Issuance FIN/2018/31
|
|
CCO/External Partnerships
|
Auckland Regional Amenities Levy MOTAT and Auckland
War Memorial Museum Levy
|
Decision to approve submission on draft Funding
Plan
Decision to approve levies
|
21/2/17 – Presentations from
amenities - New Zealand Opera, Auckland Theatre Company, Coastguard Northern
Region, Watersafe Auckland and Surf Life Saving Northern Region FIN/2017/4
21/2/17 - Auckland Regional Amenities draft funding
plan 2017-2018, proposed Auckland Council submission
FIN/2017/5
21/3/17 – Presentations from
amenities – Stardome Observatory and Planetarium; New Zealand Maritime
Museum; Auckland Philharmonia Orchestra; Auckland Rescue Helicopter Trust;
and Auckland Arts Festival FIN/2017/18
21/3/17 - Approval of Auckland Regional Amenities
Funding Act levy 2017/2018 FIN/2071/19
27/2/18 - Presentations from
amenities – Auckland Festival Trust; Surf Life Saving Northern Region;
Auckland Theatre Company; and Stardome Observatory and Coastguard Northern
Region FIN/2018/5
27/2/18 - Auckland Regional Amenities Draft Funding
Plan 2018/2019 - proposed Auckland Council submission
FIN/2018/6
20/3/18 - Integration of NZ Maritime Museum to
Regional Facilities Auckland FIN/2018/37
20/3/18 - Presentations from
amenities – NZ Opera: Auckland Philharmonia Orchestra; Auckland Rescue
Helicopter; and Drowning Prevention Auckland/Watersafe Auckland Inc FIN/2018/38
17/4/18 – approval of Auckland Regional Amenities
Funding Act levy FIN/2018/63
21/3/17 – AWMM – approval of 2017/2018 levy FIN/2017/20
21/3/17 – MOTAT – approval of 2017/2018 levy FIN/2017/21
23/5/18 – AWMM letter –
approval of 2017/2018 levy
17/4/18 – MOTAT – approval of 2018/2019 levy
FIN/2018/61
17/4/18 - AWMM – approval of 2018/2019
FIN/2018/62
11/12/18 - Auckland Regional Amenities Funding Board:
Delegate approval of Auckland Council's submission to the 2019/2020 Levy
FIN/2018/179
|
|
Parks, Sports and Recreation
|
Loan restructuring (committee dates as required)
|
Decision to approve proposed restructuring
|
|
Previous annual/long-term
plan processes
Panuku disposals/service property optimisation/land
exchanges and acquisitions resolutions:
|
Meeting Date
|
Property Address
|
Resolution
|
|
|
13/12/16
|
Report Units
1-28/150 Mt Wellington Highway, Mt Wellington; and 1/16 Sarona Avenue, Glen
Eden
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FIN/2016/157
|
|
|
21/2/17
|
Report 523a
Ellerslie-Panmure Highway, Mt Wellington; and 525-529 Ellerslie-Panmure
Highway, Mt Wellington
|
FIN/2017/3
|
|
|
21/2/17
|
Report Land up to 9ha to NZTA for the Northern Corridor Improvements Project
|
FIN/2017/7
|
|
|
21/2/17
|
Report Statutory land exchange process – Rosedale Park
|
FIN/2017/8
|
|
|
21/3/17
|
Report Part of 770R Great South Road, Manukau
|
FIN/2017/25
|
|
|
11/4/17
|
Report 19 Anzac Road, Browns Bay (deferred); 6 Butler Avenue, Papatoetoe;
part of 129R Bairds Road, Otara; 315A Glengarry Road, Glen Eden; Section 1
East Coast Road, Redvale; 78a Great South Road, Papakura; Section 1 493 State
Highway 16, Kumeu; Allotment 137 Ahuroa Parish, Woodcocks Road, Woodcocks;
Allotment 138 Ahuroa Parish, Woodcocks Road, Woodcocks; Allotment 139 Ahuroa
Parish, Woodcocks Road, Woodcocks; Allotment 140 Ahuroa Parish, Woodcocks
Road, Woodcocks; Allotment 141 Ahuroa Parish, Woodcocks Road, Woodcocks; and
Allotment 147 Ahuroa Parish, Woodcocks Road, Woodcocks
|
Resolutions -
FIN/2017/49,
FIN/2017/50
|
|
|
23/5/17
|
Report 3 Memorial Drive, New Lynn
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FIN/2017/57
|
|
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26/7/17
|
Report 55a Alnwick Street, Warkworth; 45 Oraha Road, Huapai; 32 Harbourview
Road, Te Atatu’ 145a West Tamaki Road, Glen Innes; 343
Swanson Road, Ranui; 24 Waipuna Road, Mt Wellington; 26 Waipuna
Road, Mt Wellington; 27b Waipuna Road, Mt Wellington; 1/77 Waipuna Road, Mt
Wellington; 93 Waipuna Road, Mt Wellington; 134a Waipuna Road, Mt Wellington;
and 3/136b Waipuna Road, Mt Wellington
|
FIN/2017/97
|
|
|
17/4/18
|
Report – Unlock Panmure - 59 Mountain Road, Mount
Wellington; 59a Mountain Road, Mount Wellington; 3 Mountwell Crescent, Mount
Wellington; 7 Mountwell Crescent, Mount Wellington; 3 Kings Road, Panmure; 15
Forge Way, Mount Wellington; 7 and 9 Jellicoe Road, Mount Wellington; 30-34
Potaka Lane, Panmure; 486-492 Ellerslie-Panmure Highway, Mt Wellington; 516
Ellerslie-Panmure Highway, Mount Wellington; Former 528 Ellerslie-Panmure
Highway, Mount Wellington; 530 Ellerslie-Panmure Highway, Mount Wellington;
532-534 Ellerslie-Panmure Highway, Mount Wellington; 535 Ellerslie-Panmure
Highway, Mount Wellington; 536 Ellerslie-Panmure Highway, Mount Wellington;
7-11 Queens Road, Panmure; 39-41 Queens Road, Panmure; 11-13 Lagoon Drive,
Panmure; 16 Lagoon Drive, Panmure; 20 Lagoon Drive, Panmure; 22 Lagoon Drive,
Panmure; 26 Lagoon Drive, Panmure; 28 Lagoon Drive, Panmure; 30 Lagoon Drive,
Panmure; 32-34 Lagoon Drive, Panmure; 1-19/10 Basin View Lane, Panmure; 23
Domain Road, Panmure; and 28-30 Pilkington Road, Mount Wellington.
|
FIN/2018/59
|
|
|
15/8/17
|
Report 187 Flat Bush School Road, Flat Bush;
|
FIN/2017/108
|
|
|
Report Unlock Old Papatoetoe - 17 St George Street, Papatoetoe; part 27 St
George Street, Papatoetoe; 104 St George Street, Papatoetoe; and 109 St
George Street, Papatoetoe
|
FIN/2017/109
|
|
|
Report 31-35 Mill Road, Helensville
|
FIN/2017/110
|
|
|
24/10/17
|
Report 19 Anzac Avenue, Browns Bay; 10 Felton Matthew Avenue, St Johns; and
part Bombay Road, Bombay
|
Resolutions
FIN/2017/144, FIN/2017/145
|
|
|
21/11/17
|
Report Unlock Avondale Unlock Avondale – 93-99 Rosebank Road,
Avondale
|
FIN/2017/168
|
|
|
12/12/17
|
Report 80 Vincent Street, Howick (motion lost); 41 Cheshire Street, Parnell; 108 Hepburn Street,
Freemans Bay; 9 Matama Street, Glen Eden; and 58/7 Rowlands Road, Mt
Wellington
|
FIN/2017/204
|
|
|
Report Land exchange at Hillary Crescent, Belmont and Northboro Reserve
– Recommendation from the Environment and Community Committee
|
FIN/2017/207
|
|
|
27/2/18
|
Report 61-117 Clark Road, Hobsonville; and
Report 37 New Windsor Road, Avondale (SPO)
|
FIN/2018/8
FIN/2018/11
|
|
|
20/3/18
|
Report 3.8ha of reserve land in Upper Harbour Local
Board for New Zealand Transport Agency Northern Corridor Improvements
|
FIN/2018/18
|
|
|
17/4/18
|
Report – 156 Blockhouse Bay, Avondale; 2a Stokes
Road, Mt Eden; 570 Great South Road, Papatoetoe; 139 Kolmar Road, Papatoetoe;
and 66R Hallberry Road, Mangere East
|
FIN/2018/60
|
|
|
24/7/18
|
Report – 132 Green Lane East, Greenlane; 28 Lockwood
Road, Papakura; Adjacent to 1/18 Edwin Freeman Place Ranui; and Adjacent 18
Parrs Cross Road, Henderson.
|
FIN/2018/113
|
|
18/9/18
|
Report – 30R Birmingham Road, Otara; and 8 Hiwi
Crescent, Stanmore Bay
|
FIN/2018/136
|
|
20/11/18
|
Report – 34 Moore Street, Howick
|
FIN/2018/187
|
|
11/12/18
|
Report – 26-32 O’Shannessey Street, Papakura;
36 Coles Crescent, Papakura; 22 and 28A Waipuna Road, Mt Wellington; and 5Z
Butler Avenue, Papatoetoe
|
FIN/2018/178
|
|
|
|
|
|
Budget Update:
|
Date
|
Property address(es)
|
Resolution
|
|
13/12/16
|
Report Additional OPEX budget of up to $104,000 to conduct a by-election for
a Howick Local Board Member; and release of $2.7m from existing budget for
Putney Way streetscape upgrade, ahead of the Transform Manukau business case
|
FIN/2016/164
|
|
21/3/17
|
Report Additional CAPEX budget of $960,000 to complete Freyberg Place
upgrade; new OPEX budget of $80,000 for Karangahape Road destination
marketing; contribution of $300 to the city feature lighting project (led by
Heart of the City) – both funded from the City Centre Targeted Rate
reserve.
|
FIN/2017/29
|
|
20/6/17
|
Report Conversion of $3.1m CAPEX budget for multi-purpose community facility
in Takanini
|
FIN/2017/90
|
|
26/7/17
|
Report Purchase of additional trains (rescinded 24/10/17 FIN/2017/189)
|
FIN/2017/98
|
|
19/9/2017
|
Report Release and allocate Takapuna off-street car park reserve fund
$4,269611 to the Gasometer public car park project; release $6.1m form
existing Transform Manukau $2.6 CAPEX and $2m OPEX and Transform Onehunga
$1.5 OPEX.
|
FIN/2017/123
|
|
24/10/17
|
Report Approve procurement of 15 3-car electric multiple units of $133m;
release of Franklin Parking Reserve Fund ($128,214) for upgrade of carpark at
Kitchener Road, Waiuku; OPEX of $828,000 for two by-elections; OPEX budget of
$115,400 for by-election for Waitemata Local Board.
|
FIN/2017/141
|
|
12/12/17
|
Report Update on the purchase of additional trains for Metro Rail
|
FIN/2017/205
|
|
27/2/18
|
Report Up to $3.2m CAPEX for fit-out for ATEED office and up to $0.8m OPEX
for make good of current head office; $3.85m CAPEX for Rawene remedial works;
updated city centre targeted rate-funded work programme; and property
acquisitions at 155-167 Fanshawe Street and 100 Halsey Street, Auckland
|
Resolutions - FIN/2018/17, FIN/2018/18
|
|
17/4/18
|
Report Up to $740,000 of additional expenditure
($655,000 OPEX and $85,000 CAPEX) to manage kauri dieback; two additional FTE
employees and out-sourced contractors to manage the closures and noting
additional expenditure to be prioritised for kauri dieback work such as track
improvements, upgrades, landowner support, hygiene station upgrades and
washdown facilities.
|
FIN/2018/65
|
|
11/12/18
|
Confidential Budget
Update report
|
|
|
Finance and
Performance Committee
19 February
2019
|
|
Exclusion of the Public: Local Government Official Information
and Meetings Act 1987
That the Finance
and Performance Committee
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the specific
grounds under section 48(1) of the Local Government Official Information and
Meetings Act 1987 for the passing of this resolution follows.
This resolution
is made in reliance on section 48(1)(a) of the Local Government Official
Information and Meetings Act 1987 and the particular interest or interests
protected by section 6 or section 7 of that Act which would be prejudiced by
the holding of the whole or relevant part of the proceedings of the meeting in
public, as follows:
C1 CONFIDENTIAL:
Land acquisition for a culvert replacement in Avondale
|
Reason for
passing this resolution in relation to each matter
|
Particular
interest(s) protected (where applicable)
|
Ground(s)
under section 48(1) for the passing of this resolution
|
|
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
s7(2)(i) -
The withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In
particular, the report contains information relating to land acquisition that
could prejudice council's position in discussions with landowners and
stormwater suppliers.
|
s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
