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Finance and Performance
Committee
19 February
2019
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1 Apologies
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Resolution number FIN/2019/6
MOVED by Chairperson R Clow, seconded by Cr J
Walker:
That the
Finance and Performance Committee:
a)
accept the apologies from Cr E Collins
and Cr A Filiapaina for absence on council business, and IMSB Member T
Hohneck and Cr J Watson for absence.
CARRIED
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Note: a subsequent
apology for lateness was received from Cr J Bartley.
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2 Declaration
of Interest
There were no
declarations of interest.
3 Confirmation
of Minutes
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Resolution
number FIN/2019/7
MOVED by Deputy
Chairperson D Simpson, seconded by Cr W Walker:
That the Finance and Performance Committee:
a)
confirm the ordinary minutes of its
meeting held on Tuesday, 11 December 2018, including
the confidential section; the extraordinary minutes of its meetings held on
Wednesday, 12 December 2018 and Wednesday, 13 February 2019, as a true and
correct record.
CARRIED
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4 Petitions
There were no
petitions.
Cr R Hills joined the meeting at 9.34am.
Cr G Sayers joined the meeting at 9.34am.
5 Public
Input
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5.1
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Public Input - Waitemata Low Carbon Network
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Cr J Bartley joined the meeting at
9.48am.
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Grant Hewison
and Sarah Thomson from Waitematā Low Carbon Network addressed the
committee on letters of expectation to the CCOs to strengthen their climate
control commitments.
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Two documents
were provided in support of the presentation. Copies have been attached to
the minutes and are available on the Auckland Council website as minutes
attachments.
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Resolution number FIN/2019/8
MOVED by Cr P Hulse, seconded by Cr W Walker:
That the
Finance and Performance Committee:
a) thank Grant
Hewison and Sarah Thomson from Waitematā Low Carbon Network for their
presentation.
CARRIED
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Attachments
a 19 February 2019, Finance and Performance
Committee, Item 5.1 - Public input - Waitematā Low Carbon Network -
Economic Growth and Business as Usual Growth graphs
b 19 February 2019, Finance and Performance
Committee, Item 5.1 - Public input - Waitematā Low Carbon Network -
Letters of Expectation concerning climate change
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6 Local
Board Input
There was no local
board input.
7 Extraordinary
Business
There was no extraordinary
business.
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8
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Terms of Reference for Statement of Intent
review
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Cr M Lee joined the meeting at 9.57am.
Cr G Sayers left the meeting at 10.19am.
IMSB Chair D Taipari left the meeting at 10.20am.
Cr C Fletcher left the meeting at 10.26am.
Cr G Sayers returned to the meeting at 10.32am.
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Resolution
number FIN/2019/9
MOVED by Deputy Chairperson D Simpson, seconded by
Chairperson R Clow:
That the Finance and
Performance Committee:
a) approve
the scope for the statement of intent review, namely to:
i) establish
the outcomes expected from the statement of intent process
ii) outline
the issues, opportunities and challenges to achieve those outcomes
iii) identify
options for improving the statement of intent process
CARRIED
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9
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Submission to Productivity Commission on
Local Government funding and financing
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Cr C Fletcher returned to the
meeting at 10.37am.
IMSB Chair D Taipari returned to the meeting at 10.37am.
Cr C Darby left the meeting at 11.04am.
IMSB Member T Henare left the meeting at 11.08am.
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Informal feedback from the Waitematā
Local Board on the Productivity Commission’s issues paper on its Local
Government Funding and Financing Inquiry was tabled at the meeting.
Feedback from
the Manurewa Local Board relating to Auckland Council’s submission on
the Productivity Commission’s issues paper on its Local Government
Funding and Financing Inquiry was tabled at the meeting.
Also tabled
at the meeting was the proposed covering letter from Auckland Council.
Copies of
these documents have been placed on the official minutes and are available on
the Auckland Council website as minutes attachments.
Note: changes
to the original motion were incorporated under clause a) with the agreement
of the meeting
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Resolution
number FIN/2019/10
MOVED by Deputy Chairperson D Simpson, seconded by
Chairperson R Clow:
That
the Finance and Performance
Committee:
a) approve
the submission on the New Zealand Productivity Commission Local government
funding and financing inquiry Issues paper (Attachment A of the agenda
report), including feedback from the Waitematā Local Board and Manurewa Local Board.
b) delegate
authority to the Chair of the Finance and Performance Committee and Group
Chief Financial Officer to approve any minor amendments
and corrections to the submission.
CARRIED
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Note: Pursuant
to Standing Order 1.8.6, Cr M Lee requested that his dissenting vote be recorded.
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Attachments
a 19 February 2019, Finance and Performance
Committee, Item 9 - Submission to Productivity Commission on Local Government
funding and financing - Waitematā Local Board informal feedback
b 19 February 2019, Finance and Performance
Committee, Item 9 - Submission to Productivity Commission on Local Government
funding and financing - Manurewa Local Board feedback
c 19 February 2019, Finance and Performance
Committee, Item 9 - Submission to Productivity Commission on Local Government
funding and financing - Auckland Council letter
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The meeting
adjourned at 11.24am and reconvened at 11.29am.
Cr P Hulse, Cr
Sir J Walker and IMSB Member D Taipari were not present.
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10
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Finance and Performance Committee -
Information Report - 19 February 2019
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Cr P Hulse returned to the meeting
at 11.30am.
Cr Sir J Walker returned to the meeting at 11.31am.
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Resolution number FIN/2019/11
MOVED by Chairperson R Clow, seconded by Deputy
Chairperson D Simpson:
That the Finance and
Performance Committee:
a) receive the information report – 19 February 2019.
b) request
quarterly reporting on the One Local Initiative projects agreed in the
10-year Budget (commencing March 2019).
CARRIED
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11 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
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12 Procedural
motion to exclude the public
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Resolution
number FIN/2019/12
MOVED by Chairperson R Clow, seconded by Cr C
Fletcher:
That the
Finance and Performance Committee:
a)
exclude the public from the following
part(s) of the proceedings of this meeting.
b)
agree that Catherine Hemi, Principal
Project Manager – Auckland Transport be permitted to remain for
Confidential Item C1 CONFIDENTIAL: Land acquisition for a culvert replacement
in Avondale after the public has been excluded, because of their knowledge of
the matter which will help the Finance and Performance Committee in its
decision making.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 CONFIDENTIAL:
Land acquisition for a culvert replacement in Avondale
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(i)
- The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report contains information relating to land acquisition
that could prejudice council's position in discussions with landowners and
stormwater suppliers.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The text of these resolutions
is made available to the public who are present at the meeting and form part
of the minutes of the meeting.
CARRIED
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11.33am The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
11.39am The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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CONFIDENTIAL: Land acquisition for a culvert
replacement in Avondale
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Resolution
number FIN/2019/10
MOVED by Cr L Cooper, seconded by Chairperson R Clow:
That
the Finance and Performance Committee:
g) confirm
that the resolutions and report must remain confidential until the reasons
for confidentiality no longer exist.
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11.39am The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Finance and Performance Committee
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
