Agenda of Franklin Local Board

The Chair will open the meeting and welcome everyone present.

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Franklin Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 11 December 2018 as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Franklin Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Franklin Family Support

Te take mō te pūrongo / Purpose of the report

1. Jessica Timmins, General Manager Franklin Family Support, will be in attendance to share plans for a community hub in Franklin.

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) receive the presentation regarding a community hub proposal and thank Jessica Timmins from Franklin Family Support for her attendance.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - CM Sport - Russell Preston

Te take mō te pūrongo

Purpose of the report

1. Russell Preston from CM Sport will be in attendance to update the Franklin Local Board on CM Sport activities.

Whakarāpopototanga matua

Executive summary

2. Russell Preston from CM Sport will provide a brief update on projects of interest, and will introduce the new Franklin Community Broker.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) thank Russell Preston from CM Sport for his attendance and for introducing the new Community Broker to the board.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Franklin Local Board

26 February 2019

Auranga Open Space Development

File No.: CP2019/00044

Te take mō te pūrongo

Purpose of the report

1. To seek approval for the proposed development of the Auranga Esplanade Reserve and Playground 1 at Bremner Road, Drury, Auckland.

Whakarāpopototanga matua

Executive summary

2. Development of the Auranga Esplanade Reserves and Playground 1 will be carried out by Karaka & Drury Consultant Ltd.

3. The esplanade and recreation reserve have been created as part of the residential development at Bremner Road and includes a boat jetty with viewing platform; shared path network; dog park; entrance signage; ‘Feeding the People’ feature; and playground with tower and slide, in-ground trampolines and mound play.

4. Karaka & Drury Consultant Ltd have prepared concept plans for the Auranga Esplanade Reserves and Playground 1 in consultation with council staff and the local board following a local board workshop held on 20^th November 2018. These are provided for the local board’s consideration and approval.

5. The proposed development of the Auranga Esplanade Reserves and Playground 1 form part of the wider Auranga open space network. The new network includes four 3000m² reserves, one 6000m² reserve and 5km of esplanade reserve along the north coastline and through the center of the development area.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) approve the Esplanade Stage 3 Landscape Development and Narrative Plans, prepared by LA4 Landscape Architects (Attachment A of the report entitled ‘Auranga Stage 3 Reserves and Playground’’)

b) approve the Stage 1 Playspace and Café Concept Design Plans, prepared by Bespoke Landscape Architects (Attachment B of the report entitled ‘Auranga Stage 3 Reserves and Playground’).

c) delegate the approval of engineering detailed design to Community Services and Community Facilities.

Horopaki

Context

6. Karaka & Drury Consultant Ltd, a land development organisation formed in March 2014, are overseeing the Auranga development in Drury, Auckland. The development of this land was initiated in 2016 when the site was rezoned through the Housing Accord and Special Housing Areas Act. The wider development involves the creation of approximately 1000 new homes across 85 hectares. The development will also include five new neighbourhood reserves, five kilometres of esplanade walkways and a neighborhood centre. The overall vision for Auranga is to provide residents with a connection to the outdoors Kiwis love.

7. The site is located 40km south of Auckland city and directly west of the Southern Motorway and Drury township. An additional 83 hectares of land south and west the subject site has been rezoned for development in a Plan Change granted in December 2018.

8. Earthworks have taken place over much of the site and civil works are currently underway.

9. Stage 1 of the development includes upgrades to Bremner Road, which is the main entry point to the Auranga development. Place making signage is proposed to welcome visitors to Auranga. The signage will be made from Corten Steel Strips with the word ‘Auranga’ cut out.

10. Stage 3 of the development includes the vesting of 9.5 hectares of open space along Drury Creek and the Ngakoroa Stream. Karaka & Drury Consultant Ltd propose to develop this open space with a shared path network, boat jetty and viewing platform, dog park at the headland and ‘Feeding the People’ feature.

11. Stage 8 of the development includes the vesting of open space east of the esplanade reserve and adjacent to a commercial site (proposed cafe). Within this open space, a destination playground is proposed. This playground will include a tower and slide, in-ground trampolines and mound play. Picnic tables and a shade structure are also part of the playground proposal.

12. Parts of the esplanade reserve area are in council ownership and the relevant Land Owner Approvals have been sought. The remaining open space to vest is currently in private ownership and will be transferred to Auckland Council as part of the residential subdivision. This means the new assets within the reserves to vest will be owned and maintained by Auckland Council long term.

13. The development of the esplanade and playground will be completed by Karaka & Drury Consultant Ltd in accordance with the Esplanade Stage 3 Landscape Development and Narrative Plans, prepared by LA4 Landscape Architects (Attachment A) and the Stage 1 Playspace and Café Concept Design Plans, prepared by Bespoke Landscape Architects (Attachment B). The esplanade and playground developments meet the Auckland Council standards and Auckland Council will be responsible for the ongoing management and maintenance of these reserves following handover to council.

14. The Esplanade Stage 3 Landscape Development and Narrative Plans, prepared by LA4 Landscape Architects (Attachment A) and the Stage 1 Playspace and Café Concept Design Plans, prepared by Bespoke Landscape Architects (Attachment B) have been developed following consultation with council staff and the Franklin Local Board at a workshop held on 20^th November 2018.

Tātaritanga me ngā tohutohu

Analysis and advice

15. The proposal has been assessed from a maintenance, safety, accessibility and design perspective by council staff across Community Services and Community Facilities.

16. The land to be acquired for open space has been assessed against the Open Space Provision Policy 2016 and meets the criteria.

17. Parks, Sport and Recreation and Community Facilities staff have discussed the concept plans and support the preferred concept for the esplanade and playground development at Auranga. The landscape architecture team are satisfied that the design is acceptable for maintenance and has a robust design. Parks & Places are also supportive of the overall Channel Reserve proposal. The jetty has approval from the harbour master and all relevant resource consents have been obtained.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. Following consultation with the Auckland Council Landscape Architecture, Community Facilities Asset Management and Parks and Places, the following improvements to the concept plans have been made:

a) Platforms for benches/seats have been widened to allow a wheelchair to sit adjacent to the bench/seat.

b) The proposed fence south of the dog park has been replaced with signage and a natural visual cue.

c) A dog bowl has been added to the water fountain. The water fountain has also been relocated west so it is within the sight line from the park-edge road.

d) The timber edging has been removed from the hoggin path to reduce maintenance costs.

e) Puriri Trees are now set back further from the shared path to avoid root intrusion.

f) Rubbish bins are setback 5m from benches/seats to improve amenity.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The proposal for the Esplanade and Playground Development was presented to the local board in a workshop on 20^th November 2018. Feedback from the local board was supportive of the overall proposal. The following matters were raised at the workshop and have been considered and taken on board by Karaka & Drury Consultant Ltd:

Esplanade Development

a) Jetty and viewing platform: The board raised the potential maintenance cost of the detail of the harbour on the viewing platform. Community Facilities will work through this with the developer at detailed design and discuss how materials and construction methodologies can achieve the desired outcome.

b) Dog Park at headland: The board suggested including a pool fence camouflaged within the riparian planting area to keep dogs out of the water and protect plants and habitats: This will be reflected in the detailed design.

c) Feeding the people: The wooden figures may be difficult to maintain so the board asked the developer to consider options for figures to be made of corten steel and attached to wooden posts. The developer agrees this is a good idea and is progressing design with the use of corten steel. Further, the developer has clarified that specific people will not be referenced on the stakes. Instead, figures that represent groups historically at this site will be referenced.

d) The board raised that wind and birds raise potential for litter to escape bins. The bin design has been updated to include a cage to ensure rubbish remains in bins.

Playground

e) The board were supportive of the concept plan and see this as a destination playground that people will drive to visit.

f) It is noted that the planter boxes for community vegetables will now be part of the café site and, therefore, will be privately maintained.

Tauākī whakaaweawe Māori

Māori impact statement

20. No direct impacts on iwi arising from this development have been identified.

21. Karaka & Drury Consultant Ltd have undertaken 32 hui with Ngati te Ata, Akaitai, Ngati Tamaoho through the development of the Auranga site. Iwi have provided a Cultural Impact Statement (CIA) looking at the development as a whole. Key aspects of CIA relevant to the proposed development include support for vesting of esplanade reserve; the riparian margins being planted; park edge roads being developed adjoining the esplanade reserve; and 3m wide shared paths being developed along the coastline. Iwi have also been supportive of the development of the Local Centre opposite the esplanade reserve where the playground is proposed. Iwi have been presented the overall landscape masterplan for the site, which establishes an integrated design masterplan for the location of recreation amenity. Overall, the CIA is supportive of the approach by Auranga and monthly hui continue to take place to discuss project updates.

Ngā ritenga ā-pūtea

Financial implications

22. The majority of the esplanade and playground development area is currently in private ownership. This excludes the area of existing esplanade along the coastline. It is agreed that all land with the proposed park assets will be transferred to Auckland Council upon subdivision. All recreational assets within the reserve will be owned by Auckland Council and the local board has delegated decision making responsibility for the development of the open space.

23. All construction costs will be funded and carried out by Karaka & Drury Consultant Ltd. The annual operational costs of maintaining the proposed esplanade development (including boat jetty and dog park) has been estimated by Community Facilities to be between $7,800 and $12,800 per annum, subject to detailed design. The annual operational costs of maintaining the proposed playground development has been estimated by Community Facilities to be between $30,000 and $35,000 per annum, subject to detailed design. The funding for this will come from the operational expenditure budget. Council’s obligation for maintenance of the park assets will commence upon the completion of the assets. The procedure for inspections and handover to Community Facilities will be outlined in the Infrastructure Funding Agreement. There will be one agreement for the esplanade development and a second for the playground so that these may be delivered in stages.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24. Risks associated with the proposed esplanade and playground development primarily sit with Karaka & Drury Consultant Ltd. In the unlikely event that Karaka & Drury Consultant Ltd went into receivership the work could be left uncompleted. A performance bond will be taken by council prior to construction to cover this risk, as set out in the Infrastructure Funding Agreement. It is also noted that this is a low risk as the developer has a proven track record.

Ngā koringa ā-muri

Next steps

25. The developer wishes to develop the Esplanade and the Playground in March 2019. Once approval for the concept plan has been provided, council staff will work with Karaka & Drury Consultant Ltd on engineering details of the proposed developments to ensure the proposal meets the council’s park construction standards and is appropriate in regards to maintenance.

26. An Infrastructure Funding Agreement between Auckland Council and Karaka & Drury Consultant Ltd will also be entered into before works commence to manage asset handover and manage risk.

27. Parks Planning and Community Facilities staff (from the Landscape Architecture; Parks & Places and Asset Management teams) have reviewed the concept design and provided their approval.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Esplanade Stage 3 Landscape Development and Narrative Plans (Under Separate Cover)
b ⇨	Stage 1 Playspace and Café Concept Design Plans (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Kate Richardson - Parks Planner

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Nina Siers - Relationship Manager

Franklin Local Board

26 February 2019

Auckland Transport update to the Franklin Local Board - February 2019

File No.: CP2018/25306

Te take mō te pūrongo

Purpose of the report

1. To provide an update to the Franklin Local Board on transport-related matters in their area.

Whakarāpopototanga matua

Executive summary

2. A decision is not required this month but the report contains information about the following matters:

· The wider ‘context’ involving a summary of the strategic projects or issues affecting the Franklin Local Board area, including information about the Integrated Corridor Management and Road Safety and Speed Management Programmes and the new Local Communities Road Safety Fund.

· A brief update on the Local Board Transport Capital Fund (LBTCF).

· A response to Franklin Local Board’s resolution FR/2018/48 that requested Auckland Transport investigate the cost of re-locating the Pukekohe Station.

3. Normally the monthly report includes a Local Board Transport Capital Fund (LBTCF) project update but this month detailed information is included in a separate report.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) receive the report entitled ‘Auckland Transport update to the Franklin Local Board – February 2019’.

Horopaki

Context

4. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. Auckland Transport reports on a monthly basis to local boards, as set out in the Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

5. Auckland Transport continues to deliver a number of strategic projects in the South and they are discussed below.

Integrated Corridor Management Programme (ICP)

6. Auckland Transport is working hard to develop a more integrated and strategic approach to the delivery of Auckland’s transport network. An early example of this approach was the New Network that re-modelled public transport services across Auckland.

7. The ICP continues this approach aiming to improve Auckland’s network of arterial roads in a planned and coordinated way. Figure 1 is a map showing the network of road ‘corridors’.

Figure 1 – Overview of the Integrated Corridor Management Plan

8. Although the ICP’s only direct impact on the FLB area is the work on Great South Road, this this work will have significant indirect benefits as arterial routes are upgraded in a planned and coordinated manner. It is important that people are aware of the plan that was developed from the Auckland Transport Alignment Project (ATAP). After defining the transport infrastructure required to support growth in the ATAP, Auckland Council, Auckland Transport and central government worked together to develop the Regional Land Transport Plan that funds building infrastructure. The ICP project is the next step and is Auckland Transport’s method for maximizing economy and effectiveness delivering new transport infra-structure.

Road Safety and Speed Management

9. Road safety across Auckland and in the Franklin Local Board area has deteriorated over the last five years for a variety of reasons, including population growth, new demands on the road network, and more people walking, cycling and motorcycling.

10. New Zealand’s Government recently committed to deliver a new road safety strategy as outlined in the Government Policy Statement on Land Transport. Auckland Transport is supporting this by moving to a Vision Zero approach to traffic safety.

11. Auckland Transport’s Board and Executive Leadership Team have recently endorsed an increased three-year investment in road safety engineering, a Speed Management Plan and behaviour change activities to reduce road trauma, including in the Franklin Local Board area.

12. In December 2018 the Auckland Transport Board gave permission to consult on proposed speed limit changes across the Auckland Region including in the Franklin Local Board area. This consultation will culminate in a set of changes to speed limit bylaws.

13. Last year Auckland Transport staff met with the Franklin Local Board and provided information about the proposals. The proposals are aligned with national policy that is designed to introduce safer speeds across the country.

14. The Franklin Local Board and the wider Franklin community will have an opportunity to formally provide their thoughts on the new speed bylaw soon. Consultation is planned to start in February or March 2019 and run for four weeks. Auckland Transport will make sure that it is well advertised. It is very important that the Franklin Local Board and community take advantage of this opportunity to state their views of the proposed changes, because after consultation, changes will start in August 2019.

15. On the Auckland Transport web site there is detailed information about the plan - https://at.govt.nz/projects-roadworks/reducing-speed-limits/.

Airport to Botany Rapid Transit Network (RTN)

16. A key part of Auckland Transport’s public transport strategy is the plan to provide an east-west RTN that links Auckland Airport with Botany via Manukau. This project involves the New Zealand Transport Agency, Auckland Airport and Auckland Transport working together over a number of years to plan and build a bus or light rail link between these points.

17. After briefing southern local boards, Auckland Transport spent late 2018 analysing the merits of a shortlist of routes. During November and December 2018, the project team attended nine community open days across south and east Auckland

18. Approximately 850 people attended and recorded around 500 written comments. The team had staff who spoke English, Tongan, Samoan, Maori, Chinese, Hindi and Urdu to ensure a variety of languages were available for people not fluent in English.

19. Key themes captured in feedback included; safety, connectivity, integration of the projects with other infrastructure in the southeast and southwest Auckland, and the impacts of growth and development.

20. There was strong support for the future RTN route to run from Botany to the Airport.

21. Technical work to confirm the preferred rapid transit route is ongoing.

22. The project also includes early improvements projects, including the new Puhinui Interchange, and the project has progressed from concept to preliminary design. The preliminary design process will be finished at the end February 2019.

23. In summary, this RTN, combined with the proposed Airport to CBD light rail route, gives people the ability to move quickly and efficiently both north-south to the Airport and CBD, as well as east-west. Benefits to Franklin will come from the new Puhinui interchange that will link rail commuters from the South to the new east-west connection, making it a more workable option to use public transport to travel from Franklin to work or other activities at the Airport or Botany.

Road Safety Funding for local communities

24. Road safety across Auckland is a priority. Auckland Transport is planning to allocate approximately $20 million over the 2019-20 and 2020-21 financial years to fund safety projects identified by local communities.

25. The Franklin Local Board will receive approximately $1 million in total. In March 2019, Auckland Transport will provide more details of the programme; the aim being that by June 2019 local boards working with Auckland Transport will have identified an initial programme of work.

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Transport Capital Fund (LBTCF)

26. The Franklin Local Board’s LBTCF funding availability is summarised below.

Table 1 – LBTCF Financial Summary

Funds available in current political term (includes 2019/20 FY)	$2,856,450
Amount committed to date on projects approved for design and/or construction	$1,654,054
Remaining budget left available to allocated by the end of the current political term	$1,202,396

27. The board’s current or recently completed LBTCF projects are included in Table 2, below (NB: ROC = rough order of costs, and FEC = firm estimate of cost).

Table 2 – LBTCF Activity Update

Project Description

Progress/Current Status

Upgrade of Beachlands town centre gardens

· FEC estimate of $279,396

· Spend to date = $263,063

Completed

First View Avenue, Beachlands

Installation of new kerb and channel between Sunkist Bay and Wakelin Roads (both sides)

· FEC estimate of $347,097

· Final cost = $315,339

Completed

Second View Avenue, Beachlands

Installation of new kerb and channel between Puriri and Cherrie Roads (north side)

· FEC estimate of $340,000

· Final cost = $331,265

Completed

Station Road parking and pedestrian improvements

A project to formalise and improve parking on Station and Birch Roads, and improve pedestrian safety by providing new footpath on Station Road, Pukekohe

· ROC estimate of $181,104

· On 25-Sep-18, the board approved the project for detailed design and costs based on the ROC of $181,104.

Latest update:

· A project manager has been assigned to the project.

· WSP-Opus have been asked for an offer of service to proceed to detailed design.

· If the offer is acceptable, a programme will then be set and an engineer’s cost estimate obtained from them.

Pukekohe Flagtrax

A project to install Flagtrax banner arms on lampposts in the Pukekohe Town Centre

· ROC $ 147,000

The proposal has been investigated and was not supported by Auckland Transport. FLB supports the project but has given it a lower priority based on this advice and will continue to work with Auckland Transport to achieve the aim of having light poles with easily changeable flags,

Potential LBTCF projects – rough orders of cost (ROC)

28. During late 2018 the Franklin Local Board identified a range of new LBTCF projects for investigation. In December 2018 ROC were reported to the Franklin Local Board. On 5 February 2019 the Franklin Local Board workshopped the projects with officers from Auckland Transport and Auckland Council.

29. Table 3 (below) is a summary of the projects discussed at previous meetings and at the workshop.

Table 3 – Potential LBTCF Projects

Project Description

Estimated ROC

Ronald Avenue improvements, Glenbrook Beach

· New kerb & channel (k&c), formalised parking bays and footpaths (400m each side)

Option 1: $625,000 to $725,000

· Install only footpaths on both sides of Ronald Ave and one side of Fleet Street

Option 2: $1,430,000 and $1,650,000.

· Kerb and channel on both sides of Ronald Ave, plus parking bays and footpaths both sides, plus stormwater infrastructure

Option 3:$1,510,000 and $1,740,000

· Kerb and channel and footpath down both sides of Fleet Street

Fleet Street Angle Parking

· Auckland Transport did not support angle parking on Ronald Ave. Adding an angle parking area on Fleet Street for approx. 8 cars costs an extra $40,000 to $50,000

172-174 Princes Street West kerb & channel, Pukekohe

· Install 50m of kerb and channeling

· Build 130m of footpath along the reserve’s frontage

· $150,000 to $175,000

Awhitu Road intersection flag lighting, Awhitu

· Installing flag lighting at remaining intersections that aren’t lit

· Advice on cost not yet available.

Tourist Road-Monument Road intersection electronic warning signage, Clevedon

· Electronic warning signs on each of the Tourist Road and smart studs on the road

· $40,000 to $50,000

Shelly Bay Road kerb & channel, Beachlands

· New kerb and channel on both sides between Karaka and Beachlands intersections(110m) including re-instatement of the berms

· $165,000 to $190,000.

Karaka Road kerb & channel, Beachlands

· New kerb and channel on the north side only in front of the domain (227m) including re-instatement of the berms

· $170,000 to $200,000

First View Avenue kerb and channel, Beachlands

· New kerb and channel on both sides between Bell and Pohutukawa intersections (311m) including re-instatement of the berms

· $460,000 to $540,000

Second View Avenue kerb & channel, Beachlands

· New kerb and channel on the south side only between Cherrie and Sunkist intersections (286m) including re-instatement of the berms

· $215,000 to $250,000

30. The outcomes from this workshop were that the Franklin Local Board will consider:

a) Combining the four Beachlands kerb and channel projects into one larger project and start detailed design work; the aim of which is to develop a firm estimate of the potential cost of delivery.

b) Progressing the installation of electronic signage at the Monument and Tourist Road intersection and start detailed design work.

c) Not progressing the kerb and channel work proposed on Princes Street West or Ronald Ave, pending further information from AT on timing for footpathing in this area as part of the growth-funded footpaths programme, developer-funded plans for footpaths in this area, and information on the role of footpaths in the development of the park in the area.

31. A detailed decision report is included in this month’s agenda that outlines the Board’s considerations and provides draft recommendations for resolution.

Responses to resolutions

32. At the Franklin Local Board business meeting in April 2018, the board passed the following resolutions:

Resolution number FR/2018/48

That the Franklin Local Board:

b) request Auckland Transport to commission a full building investigation/structural report on the old station building and, if the building is deemed possible to relocate, also estimated costs for both relocating the building and reinstating it on a new site with upgrades as necessary to comply with building code standards.

c) request Auckland Transport to provide any previous assessment reports on track placement behind bus location, to allow station to remain in current position.

33. The Franklin Historical Society and supporting organisations have appealed to the Franklin Local Board to investigate options for preserving Pukekohe’s rail history by retaining the station building (or parts of it) on or in the vicinity of the rail platform.

34. The current Pukekohe rail station cannot stay in its current location. Auckland Transport and Kiwi Rail are improving rail services in this area and the existing platform will have approximately 3m cut off one side to allow for installation of a new rail track running through the station. The new line is required to keep pace with increasing demand for rail services from the Waikato. The requirement to reduce the width of the platform to enable better rail services means that the existing station building will no longer fit on the platform.

35. Auckland Transport commissioned a $15,000 study from GHD Architects to respond to the request made by the Franklin Local Board in this resolution. The study is included in this report as Attachment A.

36. The total cost of moving the station to a new location and refurbishing it was estimated at approx. $ 2.7 million dollars. This cost did not include purchase or lease of a site. Full details of the costs are in the attached report.

37. The board have requested that Auckland Transport pay for further investigation in consultation with the community about opportunities to retain elements of the station either on or near the Pukekohe Train Station platform.

38. Meeting this request on the platform will be difficult because of the platform’s reduced size and would require development of bespoke (or ‘one-off’’) designs for the new shelters. Auckland Transport is not funded to deliver a bespoke design solution.

39. Development of bespoke design solutions, from initial design to the technical design stage is estimated at $80,000 over and above the $15,000 already spent on the relocation feasibility work.The estimated cost considers that bespoke projects require considerable technical input to design well, and the size of the reduced platform and predicted increased use of the facility will present significant space challenges.

40. Auckland Transport believes that it is unlikely that a cost-effective design solution can be developed for using parts of the demolished station on the new platform. The most likely way to achieve the Franklin Local Board’s intent is by using parts of the station in nearby parts of Pukekohe.

41. Auckland Transport is unwilling to create an impression through consultation or funding of further design work that suggests that a bespoke solution can be delivered on the platform. Auckland Transport’s position is that the most cost-effective solutions will be delivered off the platform. It is important to remember that Auckland Transport’s purpose is to deliver Auckland’s Transport network. Therefore paying to investigate using parts of the old station in or around other parts of Pukekohe may be a questionable use of transport funds.

42. Auckland Transport is, however, willing to support further third-party or board-led exploration into opportunities to celebrate or retain Pukekohe’s rail heritage at the discretion of the local board by;

· Providing advice to any Franklin Local Board or other third party-funded design study.

· Negotiating the preservation of parts of the station during demolition so that they can be removed to storage and re-used (providing the total cost of demolition remains the same).

· Incorporating pictures provided via the Franklin Local Board on the new shelter’s translucent protective coating that captures the history of rail in the area.

Local projects and activities

Pukekohe Travel Demand proposal

43. The Franklin Local Board has asked if Auckland Transport can support a project within the Pukekohe area that would promote a change in travel behaviour and encourage more people to use the public transport options available, particularly local bus services but also the train.

44. Discussions have been held with Auckland Transport’s Travel Demand Manager, who has indicated that his team would be keen to work on a travel demand management plan/ approach for Pukekohe. The exact form of that plan or approach will need to be developed.

45. It is proposed that the Travel Demand Team develops a draft Plan of Action, which will now be ready to share in February/March 2019, with a view to implement the plan by the end of June 2019.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

46. The impact of the information in this report is confined to Auckland Transport and does not impact on other parts of the council group. Any engagement with other parts of the Council group will be carried out on an individual project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

47. Auckland Transport provides the Franklin Local Board with the opportunity to comment on transport projects being delivered in the local board area.

48. The board’s views on any proposed schemes are taken into account during consultation on those proposals.

Auckland Transport consultations

49. Over the holiday period, Auckland Transport has not invited the local board to provide their feedback on any projects.

Traffic Control Committee resolutions

50. Traffic Control Committee (TCC) decisions from December 2018 and January 2019 are reported in this section of the report. (See Table 4)

Table 4 Traffic Control Committee Decisions

Street	Area	Work	Decision
Twilight Road, Brookby Road	Brookby	No Right Turn, Lane Arrow Markings, Flush Median, Edge Line, Give-Way Control, No Passing	Carried
Jack Lachlan Drive	Beachlands	60kmph Permanent Speed Limit	Carried
Alfriston Road, Brookby Road, Alfriston-Ardmore Road	Ardmore	Lane Arrow Markings, Edge Lines, Flush Median, Give-Way Control	Carried

Tauākī whakaaweawe Māori

Māori impact statement

51. The proposed decision of receiving the report or requesting cost estimates has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

52. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

53. The proposed decision of receiving the report has no risks.

Ngā koringa ā-muri

Next steps

54. Auckland Transport will provide another update report to the board at the next monthly meeting.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Pukekohe Station Relocation Feasibility Report	25

Ngā kaihaina

Signatories

Author

Ben Stallworthy, Elected Member Relationship Manager

Authorisers

Jonathan Anyon, Manager Elected Member Relationship Unit, Auckland Transport

Nina Siers - Relationship Manager

Franklin Local Board

26 February 2019

Franklin Local Board Transport Capital Fund

File No.: CP2019/01227

Te take mō te pūrongo

Purpose of the report

1. The purpose of this report is to support decisions about Franklin Local Board’s Local Board Transport Capital Fund (LBTCF) projects.

Whakarāpopototanga matua

Executive summary

2. Auckland Transport manages the LBTCF on behalf of the Franklin Local Board. On an as required basis, Auckland Transport reports on progress, provides advice and supports decision-making.

3. This month the board needs to make decisions in relation a number of LBTCF projects.

4. The options were workshopped on 5 February 2019 and this report records the options discussed and provides the opportunity for the board to formalise its intentions by resolution.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) accept the rough order of cost provided by Auckland Transport of $60-80,000 for installing electronic warnings signs and ‘smart studs’ at the intersection of Monument and Tourist Roads, and request that Auckland Transport conduct detailed design then report back with a firm estimate of cost for the board to consider.

b) request that Auckland Transport combine the following four projects into one project known as “Beachlands Kerb and Channel Improvements 2019”, incorporating:

i. new kerb and channel on both sides of Shelley Bay Road between Karaka and Beachlands Road intersections.

ii. new kerb and channel on the north side of Karaka Road in front of Beachlands Domain.

iii. new kerb and channel on both sides of First View Avenue between the Bell and Pohutukawa Road intersections.

iv. new kerb and channel on the south side of Second View between Cherrie and Sunkist Road intersections

a) accept the rough order of cost provided by Auckland Transport of $1.01 – $1.18 million for installing new kerb and channel in four locations across Beachlands in a project known as “Beachlands Kerb and Channel Improvements 2019”, and request that Auckland Transport conduct detailed design then report back with a firm estimate of cost for the board to consider.

Horopaki

Context

5. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

· Be safe.

· Not impede network efficiency.

· Be in the road corridor (although projects running through parks may be considered if they support a transport outcome).

6. Franklin Local Board’s LBTCF currently has approximately $2.8 million, of which approximately $1.6 million is allocated to a number of projects. This leaves approximately $1.2 million able to be allocated. See Table 1 (below) for detailed figures.

7. The Franklin Local Board’s LBTCF funding availability is summarised below.

Table 1 – LBTCF Financial Summary

Funds available in current political term (includes 2019/20 FY)	$2,856,450
Amount committed to date on projects approved for design and/or construction	$1,654,054
Remaining budget left available to allocated by the end of the current political term	$1,202,396

8. The large amount of LBTCF still unallocated by the Franklin Local Board creates a risk because time for delivery means that the board may not spend all of its allocated LBTCF. If the board does wish to fully utilise its funds it should make decisions as early as possible.

9. This report records the results of the workshop on 5 February 2019.

Tātaritanga me ngā tohutohu

Analysis and advice

10. During late 2018 the Franklin Local Board identified a range of new LBTCF projects for investigation. In December 2018 rough orders of cost (ROC) were reported to the board for all but one of these projects. A ROC is a quick estimate of the project’s feasibility and possible cost.

11. Current information about these potential projects including the ROC is listed below in Table 2.

Table 2 – Potential LBTCF Projects

Project Description

Estimated ROC

Ronald Avenue improvements, Glenbrook Beach

· New kerb & channel (k&c), formalised parking bays and footpaths (400m each side)

Angle parking is not supported on Ronald Avenue for safety reasons, but an angle parking area on Fleet Street may be an acceptable compromise. The following options were costed:

Option 1

· Install only footpaths on both sides of Ronald Ave and one side of Fleet Street

· ROC is $625,000 to $725,000.

Option 2

· Kerb and channel on both sides of Ronald Ave, plus parking bays and footpaths both sides, plus stormwater infrastructure

· ROC ranges between $1,430,000 and $1,650,000.

· Note: This does not include any allowance for stormwater quality treatment. Auckland Transport advises that there may be significant stormwater drainage issues in the area.

Option 3

· Kerb and channel and footpath down both sides of Fleet Street

· The pre-concept ROC ranges between $1,510,000 and $1,740,000.

· Note: This does not include any allowance for stormwater quality treatment. Auckland Transport advises that there may be significant stormwater drainage issues in the area.

Note: The cost of a full investigation of stormwater drainage issues is likely to cost between $50=80,000

Option 4

· To add in an angle parking area on Fleet Street for approx. 8 cars, add $40,000 to $50,000 to other options.

172-174 Princes Street West kerb & channel, Pukekohe

· Install 50m of kerb and channeling

· Build 130m of footpath along the reserve’s frontage

· ROC ranges from $150,000 to $175,000

· Note: there are potential drainage issues in the area; the ROC does not include any drainage works additional to those normally required.

Awhitu Road intersection flag lighting, Awhitu

· Installing flag lighting at remaining intersections that aren’t lit

· This project was not discussed because although Counties Power has been asked to provide advice on the most cost effective method of providing flag lighting, advice was not available on the day.

Tourist Road-Monument Road intersection electronic warning signage, Clevedon

· Motion-activated warning signs on each of the Tourist Road approaches to the intersection, supported with smart studs on the centreline approaches

· The ROC ranges from $40,000 to $50,000

· If smart studs are not required, the ROC may be reduced to $20,000 to $30,000

Shelly Bay Road kerb and channel, Beachlands

· New kerb and channel on both sides between Karaka and Beachlands intersections(110m) including re-instatement of the berms

· The ROC ranges from $165,000 to $190,000.

Karaka Road kerb and channel, Beachlands

· New kerb and channel on the north side only in front of the domain (227m) including re-instatement of the berms

· The ROC ranges from $170,000 to $200,000

First View Avenue kerb and channel, Beachlands

· New kerb and channel on both sides between Bell and Pohutukawa intersections (311m) including re-instatement of the berms

· The ROC ranges from $460,000 to $540,000

Second View Avenue kerb and channel, Beachlands

· New kerb and channel on the south side only between Cherrie and Sunkist intersections (286m) including re-instatement of the berms

· The pre-concept ROC ranges from $215,000 to $250,000

12. Over time working together with Auckland Transport and Auckland Council officers the Franklin Local Board has identified a range of reasonably practicable options for the achievement of the board’s objectives. The information provided in Table 2 is an early estimate of the costs including options to help with consideration by the board.

13. Auckland Transport and Auckland Council officers supported the Franklin Local Board to assess the options and further prioritise them in terms of their advantages and disadvantages at a workshop on 5 February 2019. The analysis of options is detailed below under each project heading.

14. Study of the options indicates that none involve a significant decision in relation to land or a body of water, so iwi consultation was not undertaken at this time. Projects that continue will be reviewed again, and if required iwi will be consulted and any concerns or suggestions considered in planning.

15. At the end of the workshop, the Franklin Local Board indicated a number of recommendations and the following paragraphs record these.

16. Electronic Signage at the Intersection of Monument and Tourist Roads

The local board discussed this project and felt that the safety concerns at this intersection warranted immediate action by the Franklin Local Board.

Waiting and investigating other funding options (i.e. requesting Auckland Transport road safety budget) were discussed, and officers provided advice to members about Auckland Transport’s road safety programme including funding the project from that source. The key advantage of using the LBTCF was that work on this intersection would start sooner and the speed of delivery could be influenced by the Franklin Local Board.

The Franklin Local Board indicated support for this project and a recommendation to release LBTCF money for detailed design is included above.

17. Ronald Avenue Improvements

The local board discussed this project at length and three different levels of delivery were provided to the local board before the meeting for consideration.

Key technical advice was that this area has storm-water drainage issues. Building kerb and channel changing footpaths changes disturbs water flow so requires integration with any planned storm-water work. Franklin Local Board and officers thought that this meant that to address the problems the area faces, it was more sensible not to fund this project at this time. The Board will work with Healthy Waters to confirm plans for the area, then, when planning is confirmed, they will decide whether or not support from the LBTCF is required.

18. Beachlands Kerb and Channel

The local board discussed four separate projects in this area:

i. new kerb and channel on both sides of Shelley Bay Road between the Karaka and Beachlands intersections.

ii. new kerb and channel on the north side off Karaka Road in front of Beachlands domain.

iii. new kerb and channel on both sides of First View Avenue between the Bell and Pohutukawa Road intersections.

iv. new kerb and channel on the south side of Second View between the Cherrie and Sunkist Road intersections

After discussion of the projects and consideration of a range of options, the members felt that it made sense to combine these projects and consider them together. The map in Figure 2 shows the locations of the proposed projects.

Combining the projects maximizes economy of scale during design and delivery. This means that more work should be able to be completed in less time and at lower cost. The board felt that installing more kerb and channel in Beachlands was a sensible idea and decided to support the combined project and recommendations. Combining the existing projects and requesting detailed design start and releasing money from the LBTCF is included above.

Figure 1: Beachlands Kerb and Channel Improvements

19. New Kerb and Channel 172-174 Princes Street West

Franklin Local Board discussed using the LBTCF to build new kerb and channel along a small section of Princes Street West. The members did not prioritise this project at this time because they felt it is not urgent and that other funding streams are likely to be available. The members believe that these options needed to be fully investigated before LBTCF was used and requested that Auckland Transport return with more information.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. The projects discussed in this report were workshopped with the Franklin Local Board on 5 February 2019 and possible impacts on other Council groups highlighted. The investigation and design process will draw out any impacts and these will be reported in future documentation and reports.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. The projects discussed in this report were workshopped with the Franklin Local Board on 5 February 2019 and their views are recorded above.

Tauākī whakaaweawe Māori

Māori impact statement

22. The projects discussed are at an early stage and do not require iwi liaison yet. If the Franklin Local Board decided to invest in more detailed design work then there may be a requirement for iwi liaison.

Ngā ritenga ā-pūtea

Financial implications

23. The requests have a financial implication to the Franklin Local Board. Generally, the cost of detailed design is estimated at approximately ten per cent of the overall cost. This means that the board could be committing to investing up-to approximately $120,000 of the LBTCF in design work. In this case the projects are technically simple and in the road corridor, and Auckland Transport advice is that the design costs are likely to be lower.

24. If these projects are delivered the board will probably have allocated its full LBTCF. Detailed design will provide a clearer picture of the final costs.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. There are no significant risks. However, it should be noted that if both projects are at the higher end of the rough cost estimate there may be a requirement reduce the size of the Beachland kerb and channel improvements. The local board and officers noted this risk and at the workshop the members prioritized the Beachlands work. The priority is:

i. New kerb and channel on the north side of Karaka Road in front of Beachlands Domain

ii. First View Avenue kerb and channel

iii. Shelly Bay Road kerb and channel

iv. Second View Avenue kerb and channel

26. If a project needs to be postponed because of a higher-than-expected firm cost estimate, this list clearly shows the projects with lowest priority that would be delayed.

Ngā koringa ā-muri

Next steps

27. If the recommendations are approved, Auckland Transport will immediately start work to fulfil the requests. Auckland Transport will report on progress monthly.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Ben Stallworthy, Elected Member Relationship Manager

Authorisers

Jonathan Anyon, Manager Elected Member Relationship Manager, Auckland Transport

Nina Siers - Relationship Manager

Franklin Local Board

26 February 2019

Feedback on draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039

File No.: CP2019/00877

Te take mō te pūrongo

Purpose of the report

1. To seek local board feedback on the draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039.

Whakarāpopototanga matua

Executive summary

2. To respond to population growth and demographic change, Auckland Council has developed a plan for how it will invest in sport for the next 20 years.

3. The Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039 seeks to:

· increase participation in sport by targeting communities of greatest need and addressing disparities

· deliver a broad range of programmes, services and facilities that respond to the diverse needs of Auckland’s communities

· address population growth and changing sport preferences through regular assessments of, and changes to, programmes, services and facilities to maximise participation.

4. The draft plan was endorsed by the Environment and Community Committee in December 2018 for public consultation [CP2018/07771].

5. This report invites local boards to formally indicate their support for the draft plan and any additional feedback on the draft plan they would like the committee to consider prior to the plan’s adoption.

6. Staff have engaged with local boards informally at various stages throughout the development of the plan. Local boards members’ views and concerns have helped shape the key components of the plan.

7. A summary of consultation feedback will be prepared for the Environment and Community Committee for consideration. Final decision on the adoption of the plan will be sought in May 2019.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) endorse the draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039 and provide any additional feedback for consideration of the Environment and Community Committee.

Horopaki

Context

The plan sets out a new investment approach, which better responds to growth and the changing needs of Aucklanders

8. Auckland is experiencing rapid population growth and social change. Our diverse communities have different preferences and requirements for sport and recreation activities.

9. The draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039 is the council’s response to these changes. It sets out a new approach to regional investment in sports facilities, programmes and services for Aucklanders over the next 20 years.

10. The plan will:

· target communities of greatest need and address disparities

· deliver a broad range of programmes, services and facilities that respond to the diverse needs of Auckland’s communities

· address population growth and changing sport preferences through regular assessments of, and changes to, programmes, services and facilities.

11. The draft plan has three main sections:

· Section one: ‘Why we invest’ explains the reasons for having an investment plan and the strategic context.

· Section two: ‘What we invest in’ explains the outcomes sought from the council’s sports investment, the scope and focus of that investment and the principles that will guide future investment decisions.

· Section three: ‘How we will work’ explains the investment framework that will be adopted to achieve the outcomes.

12. The development of the draft plan involved several Governing Body decisions, local board engagement, public consultation and research. The attached draft plan provides the chronological timeline for developing the plan.

Tātaritanga me ngā tohutohu

Analysis and advice

Adoption of the plan will contribute to multiple strategic outcomes

13. Sport is one of the key areas the council invests in to deliver on the ‘Belonging and Participation’ outcome in Auckland Plan 2050.

Belonging and Participation

· Focus Area 7 – Recognise the value of arts, culture, sports and recreation to quality of life

· Direction 1 – Foster an inclusive Auckland where everyone belongs

· Direction 2 – Improve health and wellbeing for all Aucklanders by reducing disparities in opportunities.

14. The draft plan focuses on delivering a single outcome: increasing Aucklanders’ participation in community sport. This aligns with the vision of the Auckland Sport and Recreation Strategic Action Plan 2014-2024: ‘Aucklanders: more active, more often.’

15. The multiple benefits delivered to local communities through increased sport participation will also contribute directly to the health, social and economic outcomes for Aucklanders as set out in the local board plans.

Achieving the desired outcomes requires putting people at the heart our investment

16. The plan sets out a targeted, people-centric approach to increase sport participation in Auckland. Future sport investment will focus on meeting the needs of three distinct groups of people:

1.	People who already play sport:
	There will be more fit-for-purpose facilities and programmes to keep them actively involved in sport.
2.	People who play a new sport (like futsal)
		Currently there are limited opportunities to play, but in the future, there will be more fit-for-purpose facilities and programmes that cater to new and emerging sports.
3.	People who currently do not participate in sport
	Auckland Council will create more opportunities and make it easier for them to take up sport.

17. A key step towards increasing sport participation rates in these targeted groups is through addressing disparities.

18. Decision-makers will use a set of principles to prioritise multiple investment projects. ‘Equity’ has the highest weighing to ensure all Aucklanders enjoy the same outcomes. The full list of principles includes:

· Equity (40 per cent of assessment) – Sport investment should ensure equity of outcomes across the population regardless of age, gender, ethnicity, socio-economic status or where people live.

· Outcome-focused (30 per cent) – There needs to be a clear line of sight between each investment and the outcomes it delivers.

· Financial sustainability (30 per cent) – Investment decisions need to be financially sustainable for council and sports organisations.

· Accountability (10 per cent) – Auckland Council has responsibility to act in the best interests of Auckland.

There will be changes to the way we currently invest in sport

19. The draft plan sets out four key shifts in our approach as illustrated in Figure 1 below.

Figure 1: Key shifts

20. Figure 2 below explains the reasons for these key shifts, the problems they will tackle and the benefits for Aucklanders.

Figure 2: Intervention logic map

21. The plan will ensure robust, evidence-based decision-making and ongoing monitoring of benefits delivered to our communities.

22. Performance data will be collected to measure the return on investment. This will be shared with investors and ratepayers.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. Once adopted, the plan will have a direct impact on council’s internal investment processes, particularly regarding how future projects will be assessed and monitored.

24. Parks, Sport and Recreation staff have been engaged throughout the development of the draft plan. Their feedback, particularly regarding how the proposed changes can be adopted in practice, has helped shape the investment framework and the scenarios in the draft plan.

25. Parks, Sport and Recreation staff have also facilitated the council’s engagement with the sport sector through Aktive, the council’s strategic partner for sport. The general feedback is supportive of the new investment approach to improve participation and deliver better outcomes for Aucklanders.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

The local boards have an important role to play in shaping the draft plan

26. The local boards have an important role to play in the council’s sport investment. They:

· set outcomes and priorities for local sport investment through local board plans

· identify local sports facility and programmes needs and advocate for investment through the Long-term Plan and Annual Budget processes

· have allocated decision-making responsibility for local sport facilities and initiatives including:

- the specific location, design, build and fit-out of new local sports facilities within budget parameters agreed with the Governing Body

- the use of local sport facilities and initiatives including leasing and changes of use

- local recreation and sports programmes

· manage local and sub-regional facility partnership relationships, funding or lease agreements and performance reporting

· work together to support facilities that benefit several local board areas.

27. Staff have engaged with local boards informally at various stages throughout the development of the draft plan. Local boards members’ views and concerns have helped shape the key components of the plan.

Previous engagement with local boards showed general support for an investment plan

28. Staff met with local boards between February and April 2018 and sought informal feedback on the key components of the plan.

29. Feedback from local boards was generally supportive of a new investment plan for sports facilities to ensure consistency, efficiency, transparency and outcome delivery.

30. Challenges relating to population growth, land supply and budgetary constraints were highlighted. Local boards also noted challenges specific to their areas and populace.

31. Feedback showed a strong preference to have a flexible approach to accommodate diverse local needs.

Formal local board feedback is sought between February and March 2019

32. Staff are seeking to understand local boards’ views on the draft plan and request a formal decision at local boards’ business meetings during February and March 2019.

33. Staff would particularly value local board feedback on the following parts of the draft plan (refer Attachment A), which are likely to have the most bearing on local board decision-making:

· the key shifts in the council’s future investment approach in sport (page 4)

· the benefits of sports to Auckland communities, particularly Te Ao Māori (page 9)

· the difference between equity and equality in the context of sport investment (pages 22-23)

· the proposed investment framework (pages 24-36).

Tauākī whakaaweawe Māori

Māori impact statement

34. Sport participation contributes directly to the following ‘Māori Identity and Wellbeing’ outcome in Auckland Plan 2050:

Māori Identity and Wellbeing

· Direction 1 – ‘Advance Māori wellbeing’

· Focus area 1 – ‘Meet the needs and support the aspirations of tamariki and their whanau’

35. According to Sport New Zealand data weekly sport participation of Māori in Auckland (76.8 per cent) is similar to European (76.3 per cent), but higher than Asian (70.7 per cent) and Pasifika (69.1 per cent).

36. Research also show pockets of sedentary Māori who do not have adequate opportunities to participate in sport. They will be a target group for investment.

37. Feedback from the Mana Whenua Forum and Aktive Māori Advisory Group during public consultation on the discussion document informed the development of the plan.

38. A key area of focus was the delivery of outcomes through increased Māori participation. Means of achieving this goal include partnerships with iwi and Māori organisations, to manage demand efficiently and to use sports programmes and facilities as a social hub to strengthen cultural and community connections.

39. Partnerships will draw on Māori-centric models and collective models of learning so that key Māori concepts become embedded in sport service design and delivery.

40. Staff will seek further feedback from the Mana Whenua Forum and Aktive Māori Advisory Group as part of the consultation on the draft plan.

Ngā ritenga ā-pūtea

Financial implications

41. Once adopted, the plan will guide all council investment in sport.

42. An immediate focus will be to establish a clear and contestable process for the allocation of the $120 million Sport and Recreation Facilities Investment Fund established in the Long-term Plan 2018-2028.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

43. Staff have identified reputational and operational risks associated with the adoption of the draft plan. These risks will be mitigated through regular communication and engagement with key stakeholders.

Type

Risk

Mitigation

Reputational

Some people might worry the plan will change arrangements already in place, or ongoing council investment.

Clear communication with key stakeholders and funding recipients that the plan will guide decisions on future investment only, unless a current project is already scheduled for review.

Operational

The transition to the new investment approach will be operationally complex. It impacts multiple teams across the council, and new business processes, guidance and forms will need to be designed to support it.

Detailed implementation planning will be required to ensure the transition is as smooth as possible. Changes will be phased in over the next three to five years.

Ngā koringa ā-muri

Next steps

44. Staff will undertake public consultation from February to March 2019.

45. The consultation will be conducted in various forms:

· local boards will be asked to formally indicate their support for the draft plan during business meetings and provide any additional feedback

· the public will be invited to submit their feedback via ShapeAuckland

· targeted interviews will be conducted with community groups including Māori, Pasific and Asian people

· the sport sector will be invited to provide their formal views through Aktive.

46. A summary of consultation feedback and a final plan will be prepared for consideration and adoption by the Environment and Community Committee around May 2019.

47. Implementation of the plan will occur in stages over the next three to five years, depending on council budgetary and planning processes. An indicative timeline of the potential changes is presented in section three of the draft plan.

48. Figure 3 below shows the next steps in a flow chart.

Figure 3: Next steps

This plan will inform the development of other investment plans

49. The draft plan sets out an overarching investment framework to help decision-makers prioritise investment between different sports.

50. Separate, but related plans are being developed to guide council’s investment in golf and play facilities. These plans will be consistent with the overarching framework set out in Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Draft Increasing Aucklanders’ Participation in Sport: Investment Plan 2019-2039 (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Nancy Chu - Principal Policy Analyst

Authorisers

Paul Marriott-Lloyd, Senior Policy Manager, Parks and Recreation Policy

Lesley Jenkins, RM – Rodney, & Hibiscus & Bays, Acting GM – Local Board Services

Nina Siers - Relationship Manager

Franklin Local Board

26 February 2019

New road name in the subdivision at 120 Monument Road, Clevedon by Birch Surveyors

File No.: CP2019/00974

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Franklin Local Board for a road name for one new public road at 120 Monument Road, Clevedon by Birch Surveyors.

Whakarāpopototanga matua

Executive summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for the proposed road name. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3. The applicant has submitted the following names for consideration for the new public road at 120 Monument Road, Clevedon:

Road 1:

· Benjamin Place (preferred name)

· Okiwa Place (alternative name)

· Clara Place (alternative name)

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) approve the new road name ‘Benjamin Place,’ for the new public road in the subdivision at 120 Monument Road, Clevedon, in accordance with section 319(1)(j) of the Local Government Act 1974.

Horopaki

Context

4. A 23-lot residential subdivision of 120 Monument Road was granted on 2^nd March 2018 (referenced BUN60304877). The subdivision will be accessed by a new public road from Monument Road, and a private accessway (which does not require a road name).

5. In accordance with the national addressing standards the jointly owned access lots require a name because they serve more the 5 lots.

6. A locality plan and scheme plan can be found in Attachments 1 and 2 respectively.

Tātaritanga me ngā tohutohu

Analysis and advice

7. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the developer shall be given the opportunity of suggesting their preferred new road name for the Franklin Local Board’s approval.

8. Auckland Council’s road naming criteria typically require that road names reflect:

- A historical or ancestral linkage to an area;

- A particular landscape, environment or biodiversity theme or feature; or

- An existing (or introduced) thematic identity in the area.

- The use of Māori road names is actively encouraged

9. The Applicant has proposed the following names for consideration for the new road and at 120 Monument Road, Clevedon:

Preference	Proposed New Road Name (Road 2)	Meaning
Preferred Name	Benjamin Place	A family name of significance to the developer.
First Alternative	Okiwa Place	The Maori word for ‘wind that blows down the valley of the river’.
Second Alternative	Clara Place	A family name of significance to the developer. It is the feminine form of the late Latin name Clarus which means clear, bright, famous.

10. Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable and not duplicated elsewhere in the region.

11. The proposed suffix ‘Place’ is deemed acceptable for the new public road.

12. The names proposed by the applicant are deemed to meet the road naming guidelines.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13. The decision sought for this report does not trigger the significance policy and is not considered to have any immediate impacts on the Council Groups.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori

Māori impact statement

15. The applicant consulted with local iwi including Ngai Tai ki Tamaki, Ngati Maru, Ngāti Paoa, Ngāti Tamaterā, Ngāti Whanaunga, Te Ākitai Waiohua, and Waikato-Tainui.

16. Ngāti Whanaunga preferred the inclusion of Maori road names and objected to the other proposed road names. Furthermore, Ngāti Whanaunga outlined alternative road names instead of the proposed road names outlined in this report.

17. No further responses have been received to date from any other local iwi group.

Ngā ritenga ā-pūtea

Financial implications

18. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road name.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19. There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

20. Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Locality Plan	69
b ⇩	Scheme Plan	71

Ngā kaihaina

Signatories

Author

Ryan Patterson - Planner

Authorisers

Trevor Cullen - Team Leader Subdivision

Nina Siers - Relationship Manager

Franklin Local Board

26 February 2019

Franklin Local Board Quarter 2 Performance Report FY19

File No.: CP2019/00377

Te take mō te pūrongo

Purpose of the report

1. To provide the Franklin Local Board with an integrated quarterly performance report for quarter two, 1 October – 31 December 2018.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2018/2019 work programme. This is a retrospective report intended to provide a transparent overview and reflect the progress of how the Franklin Local Board work programme is tracking at the end of quarter two 2018/2019.

3. The work programme is produced annually and aligns with the Franklin Local Board Plan outcomes.

4. The key activity updates from this quarter are:

· Work programme ID 2698: Pest Free Franklin capacity building programme has distributed traps and other pest control equipment through a series of free community-led workshops held in communities.

· Work programme ID 1375: The Hunua Trail application for “Heartland Ride” was successful ahead of schedule. Heartland Ride accreditation will promote the trail route and is part of the government funded NZ Cycle Trail initiative.

· Work programme ID 375: Develop Trails in Franklin. The board adopted the Pukekohe Paths Plan.

5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. Most activities are reported with a status of green (on track) or amber (some risk or issues, which are being managed). There are no activities reported as being of red or grey (cancelled, deferred or merged) status this quarter.

6. The report recommends that the board cancel work programme ID 1782: Co-ordination of Franklin Skills Network, and reallocate the $25,000 budget to work programme ID 1375: Hunua Trail. The recommendation is informed by the progress of two programmed activities within the local economic development work programme.

7. The financial performance report compared to budget 2018/2019 is attached. There are some points for the local board to note.

8. Financial operating performance for Franklin Local Board area is overall almost to budget for the half year ending December 2018. Operating expenditure is within two per cent of budget with community halls, active recreation, parks services and facility contracts all moderately over budget in response repairs, while grants and community response funds in the locally driven initiatives operating expenditure (LDI Opex) are still to be allocated through normal funding rounds. Operating revenue is above budget arising from overall increased hire and rental receipts. Capital expenditure is ahead of budget, achieving delivery against the full year of forty-eight per cent.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) receive the performance report for the financial quarter ending 31 December 2018

b) cancel work programme ID 1782: Co-ordination of Franklin Skills Network and reallocate the $25,000 budget to work programme ID 1375: Hunua Trail, to accelerate project development.

Horopaki

Context

9. The Franklin Local Board has an approved 2018/2019 work programme for the following operating departments:

· Arts, Community and Events;

· Parks, Sport and Recreation;

· Libraries and Information;

· Community Facilities: Build Maintain Renew;

· Community Leases;

· Infrastructure and Environmental Services;

· Local Economic Development;

· Plans and Places.

10. Work programmes are produced annually, to meet the Franklin Local Board outcomes identified in the three-year Franklin Local Board Plan. The local board plan outcomes are:

· Outcome 1: A well-cared for natural environment

· Outcome 2: A thriving local economy

· Outcome 3: An improved transport system

· Outcome 4: Growth is dealt with effectively

· Outcome 5: Communities feel ownership and connection to their area

11. The graph below shows how the Auckland Council delivered work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board or Local capital transport projects, are not captured in this graph.

Graph 1: work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

12. The work programme activities have two statuses; RAG status which measures the performance of the activity (amber and red show issues and risks); and activity status which shows the stage the activity. These two statuses create a snapshot of the progress of the work programmes.

13. The graph below identifies work programme activity by RAG status (red, amber, green and grey). has been added to show). It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Franklin Work Programme by RAG status

14. The graph below identifies work programme activity by activity status and department. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: work programme activity by activity status and department

Key activity updates from quarter two

15. Key achievements in quarter two by outcome include;

a) Outcome 1: A well-cared for natural environment

Pest control equipment has been provided to community-led environmental groups including Awhitu Landcare, Whakapoko Landcare, Friends of Te Wairoa and the newly formed Southern Wildlink Group. These groups are hosting a number of free workshops across Franklin where traps (purchased in quarter 1) and information on pest control methods is provided.

b) Outcome 2: A thriving local economy

The Hunua Trail application for “Heartland Ride” was successful ahead of schedule. Heartland Ride accreditation will promote the trail route and is part of the government funded NZ Cycle Trail initiative. As a result, staff have recommended that budget is reallocated from within the local economic development work programme to the Hunua Trail project to accelerate project development.

c) Outcome 4: Growth is dealt with effectively

· $21,500 of school pool community grants were allocated to enable public use of school facilities outside of school hours.

· Karaka Sports Park Concept Plan, which the board have promoted as an initiative for governing body investment, has been updated by the Karaka Sports Trust and will be presented to the Franklin Local Board for approval in Quarter 3.

d) Outcome 5: Communities feel ownership and connection to their area

· $91,973.70 in grants was allocated to enable local community projects and initiatives.

· The Pukekohe Paths Aspirational Plan has been completed and endorsed by the board with next steps to be considered in Quarter 3.

Activities with significant issues

16. There are no red status activities (activities with significant issues) reported in quarter two.

Activities on hold

17. The following work programme activities have been identified by operating departments as on hold:

a) Work programme ID 1963: Clarks Beach (Stevenson’s Reserve) play space renewal. Activity on hold pending a reconciliation with a range of other projects planned within this reserve e.g. Skatepark, toilet renewal.

b) Work programme ID 1992: Clarks Beach (Stevenson’s Reserve) skatepark renewal.

See work programme ID 1963) above. Activity on hold pending reconciliation with toilet and play space renewals projects as these may alter the scope and timing of the project.

c) Work programme ID 1989: Te Puru Skatepark renewal.

Activity on hold pending further discussion with the Franklin Local Board on the facility in context with other recreational facilities in Beachlands.

d) Work programme ID 2931: Umupuia playground renewal

Activity on hold pending further direction following completion of the Umupuia service needs assessment.

e) Work programme ID 2679: Puni Rugby Football Club lease renewal

Activity in hold pending establishment of the club as a legal entity (incorporation) as required for a community lease.

Changes to the local board work programme

Deferred activities

18. There are no activities deferred from the 18/19 work programme.

Cancelled activities

19. There are no cancelled activities in the 18/19 work programme however staff are recommending that the board cancel work programme ID 1782 Co-ordination of Franklin Skills Network due to a lack of resource to co-ordinate the activity and reallocate the $25,000 to the work programme ID 1375 Hunua Trail to support an acceleration of project delivery.

Activities merged with other activities for delivery

20. There are no merged activities within the 18/19 work programme.

New activities

21. The following activity has been added to the work programme since quarter 1:

• Work programme ID 3225 Sunkist Bay Reserve – renew seawall.

A renewal of the Sunkist Bay seawall was brought forward in response to damage incurred during the 2018 storm events. Activity status at time of report is ‘on hold’ pending direction from the local board on the project.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22. This report recommends that the board cancel work programme ID 1782 Co-ordination of Franklin Skills Network due to a lack of resource to co-ordinate the activity and reallocate the $25,000 to the work programme ID 1375 Hunua Trail to support an acceleration of project delivery.

23. This recommendation has been informed by ATEED who are responsible for delivering both work programme items. There are no other identified impacts on any other parts of the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. The recommendation to cancel work programme ID 1782 Co-ordination of Franklin Skills Network due to a lack of resource to co-ordinate the activity and reallocate the $25,000 to the work programme ID 1375 Hunua Trail to support an acceleration of project delivery was workshopped with the board 5 February 2019. Direction from this workshop has informed the recommendation.

25. This report informs the Franklin Local Board of the performance for the quarter ending 31 December 2018.

Tauākī whakaaweawe Māori

Māori impact statement

26. The following work programme activities have been identified as having direct Maori impacts:

a) Work programme ID 985: In December 2018 the community empowerment unit workshopped a draft Maori Responsiveness action plan that considered the findings of the early “Foundational Work for a Maori Aspiration Plan”. It is expected that a Maori Responsiveness Action Plan will be presented to the board for adoption in Quarter 3.

b) Work programme ID 2931: Umupuia playground renewal, adjacent to the Umupuia Marae is on hold pending further direction following completion of the Umupuia service needs assessment.

c) Work programme ID 2705: McShane Reserve play space renewal project engaged with community at the Nga Hau e Wha Marae Christmas event (30 November) to inform the form and function of a renewed playground. This event was also supported by work programme ID 500 the Out and About active parks programme via provision of a play activation.

d) Work programme ID 2706: Whitford Point Reserve play space renewal Mana Whenua consultation to inform design and planning completed.

e) Work programme ID 2709: Maraetai Park Junior play space renewal Mana Whenua consultation to inform design and planning completed.

f) Work Programme ID 369: Awakura Restoration Project. Mana Whenua representatives maintained newly planted trees along the lower reaches of the Awakura.

g) Work programme ID 1096: Whakatipu i te reo Maori – Franklin. Staff visited Pukekohe North School on several occasions in the Waka Bus. Kia Maia te Whai programme offered a Te Reo option to customers and a number of Te Reo activities were presented to the community through Waiuku and Pukekohe libraries.

h) Work programme ID 397: Umupuia Coastal Reserves service level review has not progressed.

i) Work programme ID 885: Wai-o-Maru Reserve management plan. The drafting of the management plan to project the site as part of co-management is being progressed with Ngai Tai ki Tamaki.

j) Work programme ID 987: Youth Connections Franklin engaged 40 Franklin Rangitahi in employment, education or training through the Mahi Gains Accelerator Work Readiness Programme.

Ngā ritenga ā-pūtea

Financial implications

27. This report recommends that the board cancel local economic development work programme ID 1782 Co-ordination of Franklin Skills Network due to a lack of resource to co-ordinate the activity and reallocate the $25,000 to the work programme ID 1375 Hunua Trail to support an acceleration of project delivery.

28. The remainder of this report is for information only.

Financial Performance

29. Operating expenditure overall is close to budget with overspend mainly for facility response maintenance and underspend in grants payments, bringing the total overspend to $41,000, less than one per cent.

30. Operating revenue is $66,000 above budget arising from increased hire and rental receipts in the halls

31. Capital Expenditure of $3.1 million is ahead of budget achieving delivery against the full year of forty-eight per cent.

32. Locally Driven Initiative (LDI) Capex unallocated budget balance at 31 December for the years 2019-2021 is $2.3m.

33. The Franklin Local Board Financial Performance report is in Attachment B.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance are susceptible to more risk, as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

35. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section

Ngā koringa ā-muri

Next steps

The local board will receive the next performance update following the end of quarter three (March 2019).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Franklin Quarter 2 Workprogramme update (Under Separate Cover)
b ⇨	Franklin Quarter 2 Operating Performance update (Under Separate Cover)

Ngā kaihaina

Signatories

Author	Georgina Gilmour – Senior Local Board Advisor Franklin
Authoriser	Nina Siers - Relationship Manager

Franklin Local Board

26 February 2019

Franklin Local Board three-year engagement strategy February 2019

File No.: CP2018/20000

Te take mō te pūrongo / Purpose of the report

1. To approve the Franklin Local Board three-year engagement strategy February 2019.

Whakarāpopototanga matua / Executive summary

2. Franklin Local Board (FLB) is required by legislation to engage with the local community and consider their views and preferences.

3. The community has a low level of engagement with FLB, and with the wider Auckland Council. Māori and youth were under-represented in the most recent 10-year budget and local board plan consultations, with older people over-represented.

4. The engagement advisor is tasked with developing a three-year engagement strategy for the local board. This strategy will cover the three years immediately following adoption (2019-2021) and will be supported by an annual programme of engagement.

5. The amount and timing of engagement activities each year will be influenced by the three-year electoral cycle, existing regional special consultative procedures, availability of subject matter experts and commitment of the FLB members.

6. The three-year engagement strategy will include special consultative procedures relating to the Annual Plan, 10-year budget and the Franklin Local Board Plan.

7. The board will continue with elected member led community clinics at Clevedon and Waiuku.

8. The proposed new engagement activities for the FLB include:

· clinics at Beachlands, Pukekohe and Patumahoe

· community forum – topic or sector-based information sharing sessions run by local board services in conjunction with council departments and council-controlled organisations.

9. Engagement will be evaluated to ensure effectiveness and to identify improvements.

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) approve the Franklin Local Board three-year engagement strategy February 2019.

Horopaki / Context

10. The Local Government (Auckland Council) Act 2009 requires local boards to:

· communicate with community organisations

· communicate the interests and preferences of people in relation to strategies, policies, plans, and bylaws (to the governing body)

· consider the views and preferences of persons likely to be affected by, or to have an interest in, a local board decision

· use the local board plan process to provide an opportunity for people to participate in decision-making processes on the nature and level of local activities to be provided by council within the local board area

11. The Local Government Act 2002 establishes engagement principles:

· a local authority should conduct its business in an open, transparent, and democratically accountable manner and give effect to its identified priorities and desired outcomes in an efficient and effective manner.

· a local authority should make itself aware of, and should have regard to, the views or all its communities

· when deciding, a local authority should take account of the diversity of the community, and the community’s interests, within its district or region; and the interest of future as well as current communities; and the likely impact of any decision on them

· a local authority should provide opportunities for Māori to contribute to its decision-making processes

12. Auckland Council’s Significance and Engagement Policy 2014:

· identified how and when communities can expect to be engaged in, or specifically consulted on, decisions about issues, proposals, assets, decisions and activities

· enables the council and our communities to understand the significance that council places on certain issues, proposals, assets, decisions, and activities

13. Auckland Council’s strategy to become a great council has six steps up. Step 1 relates directly to engagement: “Engage and Enable our Communities”.

Figure 1 – Auckland Councils Strategy

14. Engaged and enabled communities will be measured through trust and confidence in council. This is measured quarterly through a survey conducted by an independent agency. The engagement strategy for FLB will help to meet the council wide target of 35 per cent trust in council for 2018-2019.

15. Local Board Services has agreed an approach to improve engagement undertaken by local boards during the 2017-2019 electoral term. Engagement undertaken by specific local boards needs to be informed by this approach. The approach has three parts:

· establish an engagement evaluation framework

· identify approaches to improve engagement practice

· identify approaches to co-ordinate engagement activities

16. Local government has obligations to Māori through legislation and Auckland Council is committed to honouring Te Tiriti o Waitangi/the Treaty of Waitangi.

17. Māori are a diverse group, with the local board having responsibilities to two key groups:

· mana whenua – currently represented by 19 tribal authorities in Auckland

· matāwaka - which includes individuals, whanau and organisations

18. Evaluation of engagement across the wider council and at the local board level is needed to ensure reflective practice and ongoing improvement.

19. Engagement Advisors have been employed permanently in 2018 across the 21 local boards. A key responsibility is to develop a three-year engagement strategy and an annual programme of engagement for each local board.

Tātaritanga me ngā tohutohu / Analysis and advice

20. In 2013 the population of the Franklin Local Board was 65,322, comprising 4.6 per cent of Auckland’s total population. It is anticipated that data from the 2018 census will show population growth with potential for changes to the ethnic and age profiles of the population.

21. Demographic data from submissions on the 10-year budget 2018 and Local Board Plan 2017 demonstrates an overall low level of engagement with council and the local board. There were 1100 local submissions on the 10-year budget 2018, representing 1.7 per cent of the population. For the Local Board Plan 2017 the board received 181 submissions, representing 0.28 per cent of the population.

22. A summary of submitters by ethnicity in relation to percentage of the population can be found below:

Ethnicity	Population in Franklin Local Board area (%)	Submitters on 10-year budget 2018 (%)	Submitters on Local Board Plan 2017 (%)
European	85	79	92
Māori	13.2	7	4
Pacific	4.1	2	2
Asian	6	5	2
Middle Eastern, Latin American, African	0.4	2	3
Other	1.8	5	4

23. The data shows that all ethnicities are represented. However, Māori are under-represented as submitters, comprising 13.2 per cent of the population but only 7 per cent and 4 per cent of submitters for the 10-year budget and local board plan.

24. A summary of submitters by age in relation to percentage of the population can be found below:

Age (years)	Population in Franklin Local Board area (%)	Submitters on 10-year budget 2018 (%)	Submitters on Local Board Plan 2017 (%)
0-15	22.4	0	0
15-24	12.0	6	2
25-34	8.9	11	6
35-44	14.5	19	16
45-54	16.1	19	16
55-64	12.2	19	24
65-74	8.5	17	24
75+	5	8	10

25. This data shows that while most age groups are represented, older people are over-represented as submitters, with the highest degree of over-representation being in the 65+ age group. There is a general trend towards under-representation for people aged under 35, with particularly low youth engagement (15-24yrs). People under 15 were not represented at all.

26. A summary of attendance at board run engagement events for the 10-year budget can be found below:

Event	Format	No. of engagements or attendees
Pukekohe Market	Raising Awareness	87
Waiuku Service Centre	Roundtable	27
Clevedon Market	Raising Awareness	84
Pukekohe Town Hall	Roundtable	31
Hunua Market Day	Existing Event	15
Beachlands Countdown	Raising Awareness	71
Karaka Vintage Day	Existing Event	111
Beachlands Memorial Hall	Roundtable	6
Drury Hall	Drop in Session	4

27. This data shows that attendance at board run face to face engagement events is very low. Raising awareness at existing events generates the highest level of face to face interactions.

28. An increasing proportion of submitters are now doing so online. Online submitters made up 59 per cent of submissions for the Franklin Local Board area for the 10-year budget 2018. This compares with 62 per cent of online submission for the Local Board Plan 2017. Paper forms are still preferred by a significant part of the population including 29 per cent of submitters on the local board plan and 11 per cent of submitters for the 10-year budget.

Advice

29. The proposed Franklin Local Board three-year engagement strategy February 2019 identifies five objectives (Attachment A):

· take a strategic approach to engagement

· increase the reach of engagement

· strengthen relationships

· inform communities

· evaluate effectiveness

30. The amount and timing of engagement activities each year will be influenced by the three-year electoral cycle, annual special consultative procedures, work programme related consultation, the availability of subject matter experts and Council Controlled Organisation (CCO) related project engagement.

31. The FLB will continue engagement in relation to the Annual Plan (incorporating the Local Board Agreement), the 10-year budget (3 yearly) and the Local Board Plan (3 yearly). The board will, where necessary, support council departments and CCOs doing project specific engagement within the local board area.

32. Board members will continue to run community clinics in Clevedon and Waiuku with administrative support from the Engagement Advisor and communications support from the Local Communications Advisor.

33. The strategy introduces new engagement activities, which will require commitment from board members as follows:

· community clinics in Beachlands, Pukekohe and Patumahoe:

o members have already held sessions at Beachlands; however, there is a need to formalise and promote these sessions

o the existing Pukekohe Ratepayers group meetings have very poor attendance. Members have requested support to establish a community session for Pukekohe members to interact with wider Pukekohe community

o Patumahoe is a growing community with no current ratepayer or residents’ group. It is proposed to begin clinics in this location with a view to transitioning the community to forming its own self-sustaining residents’ group

· community forums – topic or sector-based information sessions where the board partners with other council departments or CCOs to present information about topics of interest to the community or hear from a specific sector group. These sessions will be in response to need and will require significant co-operation from staff outside of Local Board Services.

34. Greater youth representation will be addressed by supporting the Franklin Youth Advisory Board to deliver engagement activities, liaising with the Strategic Broker to identify youth focussed community groups and developing relationships with local schools. The Engagement Advisor will collaborate with other parts of the council organisation to encourage the use of digital and innovative engagement strategies.

35. Improving engagement with Māori will address two groups – mana whenua and matāwaka.

36. The mana whenua groups whose rohe includes the Franklin Local Board are:

Ngāi Tai ki Tāmaki, Ngāti Tamaoho, Te Akitai Waiohua, Ngāti Te Ata Waiohua, Te Ahiwaru, Ngāti Paoa, Ngāti Whanaunga, Ngāti Maru, Ngāti Tamatera, Te Patukirikiri, Waikato.

37. The Engagement Advisor will liaise with Te Waka Angamua to support the Franklin Local Board in developing relationships with mana whenua.

38. Improved engagement with matāwaka will be achieved by collaborating with the Strategic Broker to identify and build relationships with local matāwaka groups.

39. The Engagement Advisor will deliver targeted engagement with Māori during development of the Local Board Plan.

40. There is a need to educate the wider community about the Auckland Governance model, the role of local boards, as well as decisions that are the responsibility of the regional governing body and central government agencies. This will be addressed initially through static display resources circulated around community venues.

41. The Engagement Advisor will collaborate with the Local Communications Advisor to align local engagement activities with a planned approach to local communications that makes proactive use of available communications channels.

42. Growing the database of people who receive the FLB e-newsletter and follow the FLB Facebook page will a key focus.

43. Evaluation of engagement activities annually and in response to ineffectiveness will ensure a constant focus on improvement.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

44. The local board is committed to engagement and has delivered local engagement events across all subdivisions for the local board plan, annual plan and the 10-year budget. Board members hold regular community clinics. Members attend the meetings and annual general meetings of many local organisations.

45. The board has expressed the desire to improve engagement in the FLB area and recognises that new and innovative approaches will be needed, including the use of digital strategies.

46. The Franklin Local Board has been involved in the development of the Franklin Local Board engagement strategy November 2018 through the following activities facilitated by the Engagement Advisor:

· completing an online survey post the 2018 long term plan

· completing an online survey about their existing engagement activities in the community

· attending an initial engagement workshop in July 2018 where the board gave feedback and direction

· receiving information about the range of engagement activities currently being undertaken by other local boards

· attending a subsequent engagement workshop in September 2018 at which the board indicated support for the proposed engagement activities

Tauākī whakaaweawe Māori / Māori impact statement

47. Improved engagement with Māori will allow more Māori input into local decision making to address the views and preferences of the Māori community, and ensure the local board meets its statutory obligations to Māori.

Ngā ritenga ā-pūtea / Financial implications

48. The board’s engagement activities are supported by the Engagement Advisor on a half time basis shared with Howick Local Board.

49. A modest budget to purchase prudent innovative engagement resources, static display materials and produce a short video will be made available from the board’s governance budget.

50. Additional promotion and communication costs associated with promotion of the board’s engagement activities in the community will be met through the local communications budget.

Ngā raru tūpono / Risks

51. Poor engagement can lead to poor decision making when the FLB does not understand the views and preferences of all the groups of people within the local board area.

52. The board could suffer a loss of reputation if the local population perceives the board is out of touch with the community.

53. Failure to meet statutory obligations regarding consultation could lead to disruption and delay in delivery of work programmes.

Ngā koringa ā-muri / Next steps

54. The Engagement Advisor will develop an annual calendar of engagement activities for the 2019 calendar year.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Franklin Local Board Three &ear Engagement Strategy February 2018	89

Ngā kaihaina / Signatories

Author	Lucy Stallworthy - Local Board Engagement Advisor
Authoriser	Nina Siers - Relationship Manager

Franklin Local Board

26 February 2019

Franklin Local Board Governance Forward Work Calendar

File No.: CP2018/25305

Te take mō te pūrongo / Purpose of the report

1. To consider the monthly update of the Franklin Local Board governance forward work calendar.

Whakarāpopototanga matua / Executive summary

2. This report provides an update on the Franklin Local Board governance forward work calendar. A schedule of key decisions that will come before the board at business meetings over the next year is attached (Attachment A).

3. The calendar aims to support the local board’s governance role by:

i) Ensuring advice on agendas and workshop material is driven by local board priorities

ii) Clarifying what advice is required and when

iii) Clarifying the rationale for reports.

4. The calendar will be regularly updated to ensure that formal reporting milestones for new projects are added to the schedule. Sitting behind the publicly reported calendar is a less formal but more detailed meeting schedule, which will help to coordinate the work of staff on local board projects and ensure that previous resolutions are acted upon.

5. At its business meeting on 6 June 2017, Franklin Local Board resolved that the governance forward work calendar would be reported monthly to enable greater public transparency on forthcoming local board key decision timescales (Resolution number FR/2017/82).

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) note the February 2019 update of the Franklin governance forward work calendar (Attachment A to the report entitled ‘Franklin Local Board Governance Forward Work Calendar).

Horopaki / Context

6. The governance forward work calendar brings together reporting on all of Franklin Local Board’s projects and activities previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes governing body policies and initiatives that call for a local board response. Inclusion on a formal business meeting agenda will allow greater transparency for the public.

7. Sitting behind the publicly reported calendar is a more detailed meeting schedule, which will help to coordinate the work of staff on local board projects and ensure that previous resolutions are acted upon.

8. The forward work calendar is arranged in three columns: ‘Topic’, ‘Purpose’ and ‘Governance Role’:

i.) Topic describes the items and may indicate how they fit in with broader processes such as the annual plan.

ii.) Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates.

iii.) Governance role is a high-level categorisation of the work of local boards.

9. At its business meeting on 6 June 2017, Franklin Local Board resolved that the governance forward work calendar would be reported monthly to enable greater public transparency on forthcoming local board key decision timescales (Resolution number FR/2017/82).

Tātaritanga me ngā tohutohu / Analysis and advice

10. This report is an information report providing the governance forward work programme for the next six months.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

11. All local boards have been receiving governance forward work calendars on their business meeting agendas. This will support more effective management of the local board’s governance work.

Tauākī whakaaweawe Māori / Māori impact statement

12. The projects and processes referred to in the governance forward work calendar will have a range of implications for Māori which will be considered when the work is reported.

Ngā ritenga ā-pūtea / Financial implications

13. There are no financial implications relating to this report.

Ngā raru tūpono / Risks

14. This report is a point in time of the governance forward work calendar. It is a living document and updated month to month. It minimises the risk of the board being unaware of planned topics for their consideration.

Ngā koringa ā-muri / Next steps

15. Staff will review the calendar each month and will report an updated calendar to the board.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Franklin Local Board Governance Forward Work Calendar	109

Ngā kaihaina / Signatories

Author	Denise Gunn - Democracy Advisor - Franklin
Authoriser	Nina Siers - Relationship Manager

Chairperson	Angela Fulljames
Deputy Chairperson	Andrew Baker
Members	Malcolm Bell
	Alan Cole
	Brendon Crompton
	Sharlene Druyven
	Amanda Hopkins
	Murray Kay
	Niko Kloeten

No.	Title	Page
a ⇩	Franklin Local Board Workshop record 4 December 2018	113
b ⇩	Franklin Local Board Workshop record 11 December 2018	115
c ⇩	Franklin Local Board Workshop record 5 February 2019	117
d ⇩	Franklin Local Board Workshop record 12 February 2019	119