Governing Body

OPEN MINUTES

Minutes of an extraordinary meeting of the Governing Body held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Wednesday, 13 February 2019 at 12.34pm.

present

Mayor	Hon Phil Goff, CNZM, JP
Deputy Mayor	Deputy Mayor Cr Bill Cashmore
Councillors	Cr Josephine Bartley
	Cr Dr Cathy Casey
	Cr Ross Clow
	Cr Fa’anana Efeso Collins
	Cr Linda Cooper, JP
	Cr Chris Darby
	Cr Alf Filipaina	From 12.38pm, Item 8
	Cr Hon Christine Fletcher, QSO	From 12.36pm, Item 8
	Cr Richard Hills
	Cr Penny Hulse	From 12.36pm, Item 8
	Cr Mike Lee
	Cr Daniel Newman, JP
	Cr Greg Sayers	From 12.39pm, Item 8
	Cr Desley Simpson, JP
	Cr Sharon Stewart, QSM
	Cr Sir John Walker, KNZM, CBE
	Cr Wayne Walker
	Cr John Watson
	Cr Paul Young

Governing Body 13 February 2019

1          Affirmation

His Worship the Mayor read the affirmation.

2          Apologies

There were no apologies.

3          Declaration of Interest

There were no declarations of interest.

4          Petitions

There were no petitions.

5          Public Input

There was no public input.

6          Local Board Input

There was no local board input.

7          Extraordinary Business

There was no extraordinary business.

8	Transfer of legal ownership of properties within the council group
	Councillor P Hulse entered the meeting at 12.36pm Councillor Sayers entered the meeting at 12.39pm
	The original report to the Extraordinary Finance and Performance Committee, held on 13 February 2019 can be found at the following link:  http://infocouncil.aucklandcouncil.govt.nz/Open/2019/02/FIN_20190213_AGN_8331_AT_EXTRA_WEB.htm
	Resolution number GB/2019/1 MOVED by Mayor P Goff, seconded by Cr L Cooper: That the Governing Body: a)      agree to consult on the full transfer of waterfront assets currently owned by Panuku Development Auckland to the Council Entity. CARRIED
	Note:   Pursuant to Standing Order 1.8.6, Cr Lee requested his dissenting vote be recorded.

9	Adoption of Consultation Material:  Annual Budget 2019/2020
	The original report to the Extraordinary Finance and Performance Committee, held on 13 February 2019 can be found at the following link:  http://infocouncil.aucklandcouncil.govt.nz/Open/2019/02/FIN_20190213_AGN_8331_AT_EXTRA_WEB.htm The following documents were tabled at the Extraordinary Finance and Performance Committee held on 13 February 2019: · Annual Budget 2019/2020 - feedback form · Tracked changes to the consultation document post workshop 7 February · Annual Budget 2019/2020 consultation document (incorporating the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers · Section 4: 4.2 – Detail of the proposal and can be found at the following link: http://infocouncil.aucklandcouncil.govt.nz/Open/2019/02/FIN_20190213_MAT_8331_EXTRA_WEB.htm
	MOVED by Cr R Clow, seconded by Mayor P Goff: That the Governing Body: a) adopt the Supporting information for the Annual Budget 2019/2020 and amendment to the 10-year Budget 2018-2028 on property transfers. b) adopt the Consultation Document for the Annual Budget 2019/2020 and amendment to the 10-year Budget 2018-2028 on property transfers. c) delegate responsibility to the Mayor, Chair of Finance and Performance Committee, and the Group Chief Financial Officer to approve any final edits required to the Consultation Document and Supporting Information doe the Annual Budget 2019/2020 in order to finalise the documents for uploading online and physical distribution.
	The motion was put in parts.
	Resolution number GB/2019/2 MOVED by Cr R Clow, seconded by Mayor P Goff: That the Governing Body: a) adopt the Supporting information for the Annual Budget 2019/2020 and amendment to the 10-year Budget 2018-2028 on property transfers. CARRIED UNANIMOUSLY
	A ‘letter of representation’ was presented to the Mayor by the Chief Executive, which was signed then presented to the Auditor Director.
	The Audit Director, Audit NZ presented and tabled a copy of the draft Independent auditor’s report on Auckland Council’s Consultation Document for its proposed 2018-28 Long Term Plan. A copy has been placed on the official minutes and is available on the Auckland Council website as minutes attachments.
	Resolution number GB/2019/3 MOVED by Cr R Clow, seconded by Mayor P Goff: That the Governing Body: b)     adopt the Consultation Document for the Annual Budget 2019/2020 and amendment to the 10-year Budget 2018-2028 on property transfers. CARRIED UNANIMOUSLY
	Resolution number GB/2019/4 MOVED by Cr R Clow, seconded by Mayor P Goff: That the Governing Body: c) delegate responsibility to the Mayor, Chair of Finance and Performance Committee, and the Group Chief Financial Officer to approve any final edits required to the Consultation Document and Supporting Information doe the Annual Budget 2019/2020 in order to finalise the documents for uploading online and physical distribution. CARRIED UNANIMOUSLY

10	Amendments to the Revenue and Financing Policy and Remission and Postponement Policy
	The original report to the Extraordinary Finance and Performance Committee, held on 13 February 2019 can be found at the following link:  http://infocouncil.aucklandcouncil.govt.nz/Open/2019/02/FIN_20190213_AGN_8331_AT_EXTRA_WEB.htm
	Resolution number GB/2019/5 MOVED by Cr D Simpson, seconded by Cr C Fletcher: That the Governing Body: a) adopt the materials for consultation on amendments to the Revenue and Financing Policy and Postponement Policy. b) delegate authority and responsibility for agreeing any required minor editorial changes and the correction of minor errors be delegated to the Chair of the Finance and Performance Committee, and the Group Chief Financial Officer. CARRIED UNANIMOUSLY

11	Annual Budget 2019/2020 and Water Strategy Discussion Document - Engagement Approach
	The original report to the Extraordinary Finance and Performance Committee, held on 13 February 2019 can be found at the following link:  http://infocouncil.aucklandcouncil.govt.nz/Open/2019/02/FIN_20190213_AGN_8331_AT_EXTRA_WEB.htm
	Resolution number GB/2019/6 MOVED by Deputy Mayor BC Cashmore, seconded by Cr E Collins: That the Governing Body: a)      approve the public consultation approach for the Annual Budget noting that: i)       public consultation will run from 17 February 2019 to 17 March 2019 ii)      feedback can be provided through written, in person and digital channels iii)     Have Your Say events will be held across the region to allow Aucklanders to provide feedback and have their views heard iv)     regional and local briefing reports will be prepared to provide a summary of public feedback received across all channels v)      the council will participate in a joint deliberations meeting with the Tūpuna Maunga Authority on their draft Annual Operational Plan vi)     a summary of the final decisions made will be prepared in June and widely communicated. b)      delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken interaction/NZ sign language interaction” at the Have Your Say events for consultation on the annual plan: i)       Councillors; ii)      Local Board Chairs and Local Board Members; iii)     Independent Māori Statutory Board members of the Finance and Performance Committee iv)     Tier 2 and Tier 3 staff and any additional staff selected by the Group Chief Financial Officer. CARRIED
	Note:   Pursuant to Standing Order 1.8.6, Cr Fletcher requested her dissenting vote be recorded as she believed there should be a combination of Have Your Say events and formal hearings.

12        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

12.48 pm                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................