Minutes of Governing Body - 28 February 2019

Tira Kāwana / Governing Body

OPEN MINUTES

Minutes of a meeting of the Governing Body held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 28 February 2019 at 9.32am.

present

Mayor	Hon Phil Goff, CNZM, JP
Deputy Mayor	Deputy Mayor Cr Bill Cashmore
Councillors	Cr Josephine Bartley	From 9.34am, Item 7
	Cr Dr Cathy Casey
	Cr Ross Clow
	Cr Fa’anana Efeso Collins	From 9.46am, Item 9
	Cr Linda Cooper, JP
	Cr Chris Darby
	Cr Alf Filipaina
	Cr Hon Christine Fletcher, QSO	From 9.53am, Item 9
	Cr Richard Hills	Until 11.51am, Item 13
	Cr Penny Hulse	From 9.34am, Item 7
	Cr Mike Lee	From 9.33am, Item 3 Until 11.48am, Item 13
	Cr Greg Sayers
	Cr Desley Simpson, JP
	Cr Sharon Stewart, QSM
	Cr Sir John Walker, KNZM, CBE
	Cr Wayne Walker	From 9.38am, Item 9
	Cr John Watson
	Cr Paul Young

ABSENT

Councillor

Cr Daniel Newman, JP

Governing Body

28 February 2019

1 Affirmation

His Worship the Mayor read the affirmation.

2 Apologies

Resolution number GB/2019/7

MOVED by Mayor P Goff, seconded by Cr D Simpson:

That the Governing Body:

a) accept the apology from Cr D Newman for absence; Cr C Fletcher for lateness on council business and Cr R Hills for early departure on council business.

CARRIED

3 Declaration of Interest

Cr C Casey declared an interest in Item 11 – Request to ban the public sale of fireworks due to her role as the Auckland Council ambassador with the SPCA.

Cr M Lee joined the meeting at 9.33am.

4 Confirmation of Minutes

Resolution number GB/2019/8

MOVED by Mayor P Goff, seconded by Cr C Casey:

That the Governing Body:

a) confirm the ordinary minutes of its meeting, held on Thursday, 13 December 2018 and the extraordinary minutes of its meeting, held on Wednesday, 13 February 2019, as a true and correct record.

CARRIED

5 Petitions

There were no petitions.

6 Public Input

There was no public input.

7 Local Board Input

There was no local board input.

Cr J Bartley joined the meeting at 9.34am.

Cr P Hulse joined the meeting at 9.34am.

8 Extraordinary Business

There was no extraordinary business.

9	Auckland Council Top Risk Register - February 2019
	Cr W Walker joined the meeting at 9.38am. Cr E Collins joined the meeting at 9.46am. Cr C Fletcher joined the meeting at 9.53am. Note: a change to the original motion, adding clause b) was made with the agreement of the meeting.
	Resolution number GB/2019/9 MOVED by Mayor P Goff, seconded by Cr A Filipaina: That the Governing Body: a) note the February 2019 Auckland Council top risk register and top risk heat map contained in Attachment A and Attachment B of the agenda report b) endorse plans to review climate change risk with urgency and report back in the next quarterly risk report. CARRIED
	Note: Pursuant to Standing Order 1.8.6, Cr W Walker requested that his dissenting vote be recorded (specifically against paragraph 8 of the agenda report).

Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal referred from the Regulatory Committee

Note: It was requested that the reference to the words Local board resolutions included feedback on issues under review under section 6 of the document (page 43 of the agenda) be replaced with the words Local Board feedback on issues under review.

Note: changes to the original motion were incorporated with the agreement of the meeting.

Resolution number GB/2019/10

MOVED by Cr L Cooper, seconded by Deputy Mayor BC Cashmore:

That the Governing Body:

a) adopt the statement of proposal in Attachment B of the agenda report for public consultation, as amended, and confirms that the draft bylaw:

i) is the most appropriate and proportionate way to implement aspects of the policy

ii) is not inconsistent with the New Zealand Bill of Rights Act 1990

b) forward to local boards and advisory panels:

i) the statement of proposal in Attachment B of the agenda report for their views

ii) this agenda report and attachments for their information

c) note delegated authority to the chair of the Regulatory Committee to make replacement appointments to the panel if a member of the panel is unavailable

d) note delegated authority through the chief executive to staff approved by a manager responsible for bylaws to receive public feedback at ‘Have Your Say’ events

e) note delegated authority through the chief executive to a manager responsible for bylaws to make any amendments to the statement of proposal in Attachment B of the agenda report to correct errors, omissions or to reflect decisions made by the Regulatory Committee or the Governing Body

f) note the Regulatory Committee’s agreement that the statement of proposal be amended to include an option outlining the ability for local boards to determine the time and season provisions for their local board areas.

CARRIED UNANIMOUSLY

11	Request to ban the public sale of fireworks
	Cr C Casey declared an interest in Item 11 – Request to ban the public sale of fireworks due to her role as the Auckland Council ambassador with the SPCA. Cr A Filipaina left the meeting at 11.13am. Cr A Filipaina returned to the meeting at 11.26am. Note: a change to the original motion, adding new clause c) was incorporated with the agreement of the meeting.
	Resolution number GB/2019/11 MOVED by Cr C Casey, seconded by Cr E Collins: That the Governing Body: a) note that public feedback has been completed to implement resolution GB/2018/34 b) approve, that as the public consultation element of this resolution is now completed, a request can now be sent to the New Zealand Government ‘to introduce legislation to ban the sale of fireworks to the general public and end their private use’ completing the implementation of the governing body decision on 22 February 2018 (GB/2018/34). c) delegate responsibility to Cr Casey and Cr Collins to take this matter to ministers and parliamentarians for consideration. CARRIED
	Note: Pursuant to Standing Order 1.8.6, Cr M Lee requested that his dissenting vote against clause b), be recorded.

Nomination to Zoological Park Animal Ethics Committee

Resolution number GB/2019/12

MOVED by Cr W Walker, seconded by Cr L Cooper:

That the Governing Body:

a) re-nominate Bill Burrill to be a member of the Auckland Zoo animal ethics committee for a further term of three years.

CARRIED

13	Referred from the Audit and Risk Committee - Health and Safety Performance Report - Quarter Two Financial Year 2018/19
	At its meeting of 26 February 2019, the Audit and Risk Committee resolved as follows: Resolution number AUD/2019/15 MOVED by Cr R Clow, seconded by Member P Conder That the Audit and Risk Committee: a) refer this report to the Governing Body and draw the attention of elected members to their duties under the Health and Safety at Work Act 2015 b) note that this report will be provided to all local boards for their information.
	Cr M Lee retired from the meeting at 11.48am. Cr R Hills retired from the meeting at 11.51am.
	Resolution number GB/2019/13 MOVED by Mayor P Goff, seconded by Deputy Mayor BC Cashmore: That the Governing Body: a) note the report and the responsibility of elected members with regards to their duties under the Health and Safety at Work Act 2015 b) note that the report will be provided to all local boards for their information. CARRIED

Summary of Governing Body information memorandum and briefings - 28 February 2019

Resolution number GB/2019/14

MOVED by Mayor P Goff, seconded by Cr D Simpson:

That the Governing Body:

a) note the progress on the forward work programme.

CARRIED

15 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

11.53am The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................