I hereby give notice that an ordinary meeting of the Hibiscus and Bays Local Board will be held on:

 

Date: Time: Meeting Room: Venue:	Wednesday, 20 February 2019 4:30pm Council Chamber Orewa Service Centre 50 Centreway Road Orewa
Hibiscus and Bays Local Board   OPEN AGENDA

 

 

MEMBERSHIP

 

Chairperson	Julia Parfitt, JP
Deputy Chairperson	Janet Fitzgerald, JP
Members	Chris Bettany
	David Cooper
	Gary Holmes
	Caitlin Watson
	Vicki Watson
	Mike Williamson

 

(Quorum 4 members)

 

Vivienne Sullivan Local Board Democracy Advisor   15 February 2019   Contact Telephone: (09) 427 3317 Email: vivienne.sullivan@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz

 

DELEGATIONS HIBISCUS AND BAYS LOCAL BOARD 2016-2019

 

Portfolio	Description	Resolution	Local Board Members
Minor landowner approvals and landlord approvals including events	To confirm if the matter is minor for staff to exercise their delegation for landowner approvals To approve minor landlord approvals	HB/2016/190	Julia Parfitt -Chairperson Janet Fitzgerald - Deputy Chairperson   Gary Holmes - Alternate
Transport Information Group	Discuss transport issues/projects	HB/2016/190	Julia Parfitt -Chairperson Janet Fitzgerald - Deputy Chairperson   David Cooper - Alternate
Resource consent applications	Input into notification decisions for resource consent applications	HB/2016/190	Gary Holmes  Janet Fitzgerald  - Deputy Chairperson David Cooper - Alternate
Notified Resource Consents Notified Plan Changes Notices of Requirement	To prepare and submit local board views and speak to those local board views at any hearings	HB/2018/55	Gary Holmes or Julia Parfitt –Chairperson or Janet Fitzgerald - Deputy Chairperson
Urgent Decision Making	To make decisions on matters that cannot wait until the next ordinary meeting of the local board	HB/2016/195	Julia Parfitt – Chairperson Janet Fitzgerald-Deputy Chairperson Christina Bettany - Alternates
Infrastructure and Environmental Services	To approve minor changes to 2018/2019 work programme	HB/2018/96	Chris Bettany Julia Parfitt – Chairperson Janet Fitzgerald - Deputy Chairperson
Arts, Community and Events	To approve minor changes to 2018/2019 work programme	HB/2018/99	Chris Bettany Caitlin Watson Mike Williamson - Alternates
Parks, Sport and Recreation	To approve minor changes to 2018/2019 work programme	HB/2018/99	David Cooper Mike Williamson Caitlin Watson - Alternate-
Service, Strategy and Information	To approve minor changes to 2018/2019 work programme	HB/2018/99	Gary Holmes Julia Parfitt – Chairperson Vicki Watson - Alternate
Economic Development	To approve minor changes to 2018/2019 work programme	HB/2018/100	Janet Fitzgerald – Deputy Chairperson Gary Holmes Vicki Watson - Alternate
Community Facilities and CF: Leases	To approve minor changes to 2018/2019 work programme/s	HB/2018/122	Julia Parfitt – Chairperson Janet Fitzgerald-Deputy Chairperson Caitlin Watson - Alternates
Silverdale Led Heritage Character Design Guidelines	To approve any minor changes		Janet Fitzgerald – Deputy Chairperson Caitlin Watson
Hibiscus and Bays Local Board Annual Report 2017/2018	To approve any minor changes		Janet Fitzgerald – Deputy Chairperson

 

 

Appointments to outside organisations

 

Organisation	Local Board Member
Vaughan Homestead (Torbay Historical Society)	Julia Parfitt - Chairperson Chris Bettany - Alternate
Victor Eaves Management Committee	Mike Williamson
Local Government New Zealand Zone One (Auckland and Northland)	Janet Fitzgerald  - Deputy Chairperson
Business Improvement Districts (BIDS)
Destination Orewa Beach	Vicki Watson David Cooper - Alternate
Torbay	Chris Bettany Julia Parfitt - Chairperson- Alternate
Browns Bay	Chris Bettany Gary Holmes - Alternate
Mairangi Bay	David Cooper Julia Parfitt - Chairperson- Alternate

 

Hibiscus and Bays Local Board 20 February 2019

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         7

2          Apologies                                                                                                                        7

3          Declaration of Interest                                                                                                   7

4          Confirmation of Minutes                                                                                               7

5          Leave of Absence                                                                                                          7

6          Acknowledgements                                                                                                       7

7          Petitions                                                                                                                          7

8          Deputations                                                                                                                    7

8.1     Greenways Pathway at Centennial Park                                                            7

8.2     Whangaparaoa Tennis Club                                                                                8

8.3     Reserve land on the corner of Palliser Lane, Weetman Drive and Oaktree Avenue, Browns Bay                                                                                           8

8.4     Proposed Freedom Camping Bylaw                                                                  8

9          Public Forum                                                                                                                  9

10        Extraordinary Business                                                                                                9

11        Auckland Transport Update to Hibiscus and Bays Local Board - February 2019 11

12        Approval of scope of work for renewals and improvements to parks signage in Hibiscus and Bays Local Board area                                                                        25

13        Feedback on draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039                                                                                                                      41

14        Auckland Council's Quarterly Report: Hibiscus and Bays Local Board for quarter two 2018/2019                                                                                                               91

15        New Road Name in the Integrated Project Management Limited subdivision at 67 Karepiro Drive, Stanmore Bay                                                                                 145

16        Metro Park West - concept design                                                                           153

17        Ward Councillors Update                                                                                          167

18        Governance Forward Work Calendar                                                                      169

19        Record of Workshop Meetings                                                                                 175  

20        Consideration of Extraordinary Items 

 

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Hibiscus and Bays Local Board: a)         confirm the ordinary minutes of its meeting, held on Wednesday, 12 December 2018,  as a true and correct record.

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Hibiscus and Bays Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Greenways Pathway at Centennial Park

Te take mō te pūrongo Purpose of the report 1.       Mr Richard Hursthouse from the Centennial Park Bush Society has requested a deputation to make a presentation on the Greenways Pathway for Centennial Park.

Ngā tūtohunga Recommendation/s That the Hibiscus and Bays Local Board: a)      thank Mr Hursthouse for his presentation on the Greenways Pathway for Centennial Park.

Attachments a          Submission and photos................................................................................ 183

 

 

8.2       Whangaparaoa Tennis Club

Te take mō te pūrongo Purpose of the report 1.       Mr Brendon Forbes, President of the Whangaparāoa Tennis Club has requested a deputation to discuss capacity constraints at the tennis club.

Ngā tūtohunga Recommendation/s That the Hibiscus and Bays Local Board: a)      thank Mr Forbes for his presentation.

Attachments a          Whangaparaoa Tennis Club Presentation................................................... 189

 

 

8.3       Reserve land on the corner of Palliser Lane, Weetman Drive and Oaktree Avenue, Browns Bay

Te take mō te pūrongo Purpose of the report 1.       Ms Katrina Mora has requested a deputation to discuss the use of reserve land on the corner of Palliser Lane, Weetman Drive and Oaktree Avenue, Browns Bay.

Ngā tūtohunga Recommendation/s That the Hibiscus and Bays Local Board: a)      thank Ms Mora for her presentation on the reserve land on the corner of Palliser Lane, Weetman Drive and Oaktree Avenue, Browns Bay.

 

 

8.4       Proposed Freedom Camping Bylaw

Te take mō te pūrongo Purpose of the report 1.       Ms Emma Hicking has requested a deputation to make a presentation on the proposed Freedom Camping Bylaw with regards to Lakeside Reserve, Lakeside Drive, Orewa.

Ngā tūtohunga Recommendation/s That the Hibiscus and Bays Local Board: a)      thank Ms Hicking for her presentation on the proposed Freedom Camping Bylaw.

Attachments a          Memorandum and attachments................................................................... 193

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Hibiscus and Bays Local Board 20 February 2019

 

Auckland Transport Update to Hibiscus and Bays Local Board - February 2019

File No.: CP2019/00789

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an update to Hibiscus and Bays Local Board members on transport related matters in their area, including the Local Board Transport Capital Fund.

Whakarāpopototanga matua

Executive summary

2.       This report covers:

·        A summary of the local board’s transport capital fund

·        A summary of consultation activity

·        Traffic Control Committee decisions

·        An update on issues raised

·        Speed Management Programme

·        Red Light Running

·        AT Local

·        New Bus Services

·        New Board Directors Appointed

·        Auckland Bike Challenge

 

Ngā tūtohunga Recommendation/s That the Hibiscus and Bays Local Board: a)      receive the Auckland Transport Update February 2019 report.

 

Horopaki

Context

3.       This report updates the local board on Auckland Transport (AT) projects and operations in the Hibiscus and Bays Local Board area.  It summarises consultations and Traffic Control Committee results and includes information on the status of the Local Board Transport Capital Fund (LBTCF).

4.       AT is responsible for all of Auckland’s transport services, excluding state highways. We report monthly to local boards, as set out in our Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within the governance of Auckland on behalf of their local communities. 

 

 

5.       The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by AT. Local boards can use this fund to deliver transport infrastructure projects that they believe are important to their communities but are not part of AT’s work programme. Projects must also:

·        be safe

·        not impede network efficiency

·        be in the road corridor (although projects in parks can be considered if there is a transport outcome).

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Transport Capital Fund

6.       The Hibiscus and Bays Local Board’s share of the LBTCF allocated with effect from 1 July 2018, as per the local board funding policy, is $1,237,015 per annum.

7.       The total remaining in the current electoral term to the Hibiscus and Bays Local Board is $1,144,389. At the end of the previous term the Hibiscus and Bays Local Board elected to spend just 50 per cent of the election year’s allocation. Should the local board choose to do so this year, with 50 per cent of $1,237,015 being $618,507.50, the balance available would be $525,881.50.

8.       The table below reflects the status of projects to which LBTCF has already been committed.

Status update on current of Local Board Transport Capital Fund projects
Project	Description	Current status	Changes since last  update	Funds allocated in current political term
091 – Mairangi Bay Art Walk	Construction of footpath amenities on Hastings Road, Mairangi Bay from the retail centre to Mairangi Bay Reserve.	Completed	No	$17,508
411 – Torbay Revitalisation	Upgrade of Torbay town centre.	Completed	No	$598,787
558 - Orewa Pedestrian Crossings	Facilities to improve pedestrian safety at the intersections of Moana and Moenui Avenues with the Hibiscus Coast Highway.	Completed	No	$127,510
578 - Orewa Boulevard Stage 3	Extension of existing Boulevard concept from Riverside Road to Empire Road.	Discussed at a workshop on 25 October. A second workshop to be scheduled for early 2019.	Yes	$1,330,000
579 - Torbay Parking Stage 2	Construction of 5 car park spaces on the Auckland Council reserve at 1022 Beach Road, Torbay.	Detailed design completed, and contractor appointed. Work commenced in October was completed mid-November.	Yes	$56,000
580 – Town Centre Slow Zones	Traffic Calming in the town centres of Mairangi Bay and Torbay.	Discussed at a workshop on 1 November.	Yes	$689,731
644 - Centennial Park Path	Auckland Council led Greenways project in Centennial Park, Campbells Bay.	Detailed design and construction	Yes	$220,000

 

9.       Project 578 - Orewa Boulevard Stage 3, was discussed with members at a workshop on 25 October 2018, members suggesting changes to the draft design presented. A speed reduction on Hibiscus Coast Highway and those roads intersecting within the Boulevard area will be included in AT’s Speed Limit Bylaw Review which will be subject to public consultation beginning on 28 February 2019. It is anticipated that further discussions will take place on the design options and indicative costings in April 2019, once the designs have been completed and costed. Following these discussions, it is hoped that external consultation will take place on the designs during May 2019.

10.     Project 580 – Town Centre Slow Zones for Mairangi Bay and Torbay was discussed with members at a workshop on 1 November 2018. Speed reductions in these town centres will be included in AT’s Speed Limit Bylaw Review which will be subject to public consultation for a month from 28 February 2019. A further update on this, design options and indicative costings will be discussed with members as soon as practicable.

11.     At its meeting on 19 September 2018 the local board resolved to allocate $5,400 from the funds remaining in its LBTCF towards the supply and installation of 14 arm rests on seven seats located in the area between 292 and 350 Hibiscus Coast Highway, Orewa (Resolution number HB/2018/171). Installation of the armrests took place prior to Christmas 2018.

12.     At its meeting on 17 October 2018 the local board resolved to allocate $220,000 from the funds remaining in its LBTCF to detailed design and construction for a Greenways path in Centennial Park, Campbells Bay (Resolution number HB/2018/166). The project is being led by Auckland Council’s Community Facilities team, which will provide progress updates to the local board.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13.     The impact of information (or decisions) in this report is/are confined to AT and do/does not impact on other parts of the Council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Auckland Transport consultations

14.     Over the last reporting period, AT has invited the local board to provide their feedback on the following proposals:

Location	Proposal	Details and Local Board Feedback
Bankside/Manuel Roads, Silverdale	Proposed pedestrian safety improvements at the intersection of Bankside/Manuel Roads, Silverdale.	Documentation describing changes to improve pedestrian safety and connectivity at the intersection of Bankside/Manuel Roads and Stoney Butler Crescent in Silverdale was sent to Hibiscus Coast subdivision members on 21 November 2018. Member Fitzgerald advised she was happy with anything that improves pedestrian safety, though these changes should have been thought of when the subdivision took place. She hoped the raised crossings were similar to those recently installed in Bay Street, Red Beach, noted that the pedestrian crossings are reasonably close to the corners, and asked whether the speed limit would change to accommodate a safer environment. No objections to the proposal were received.
Hibiscus Coast Highway, Silverdale	Proposed footpath on Hibiscus Coast Highway, Silverdale.	Documentation describing the installation of a footpath on Hibiscus Coast Highway, Silverdale, was forwarded to members on 22 November 2018. Member Caitlin Watson advised that she still had concerns about the positioning of the pedestrian crossing on Silverdale Street, given that cars are turning off from a fast highway. She also sees the footpath design could cater nicely for cyclists but wonders why the guard rail does not commence at the beginning of the Silverdale Street corner. Member Watson’s concerns will be addressed as part of the consultation feedback. No objections to the proposal itself were received.
Maire Road, Orewa	Proposed footpath on Maire Road, Orewa.	Documentation describing a proposal to install a footpath on Maire Road, Orewa, to improve pedestrian connectivity and safety, was forwarded to members on 22 November 2018. No objections to the proposal were received.
Painton Road, Silverdale	Proposed changes on Painton Road, Silverdale	The draft resolution report for AT's Traffic Control Committee and plan describing changes required on Painton Road, Silverdale, associated with the Hibiscus Coast Busway Station and required as conditions of the resource consent were forwarded to Hibiscus Coast subdivision members on 18 December 2018. The main changes to the Painton Road layout are the two right turning lanes exiting onto Hibiscus Coast Highway being extended back by 80 metres to meet the granted resource consent condition for the additional 127 car parks; and a P5 at all times for pick up and drop off area being installed.  Member Caitlin Watson noted that an area on Painton Drive was being used as a waiting bay for buses and was concerned about the insufficient space that will be provided for this with the proposed changes, asking where these will sit while they are in the service interchange. Members were advised in response that, in consultation with AT Metro, it had been decided to remove the waiting area to satisfy the consent condition of extending the two right lanes on Painton Road by 80 metres. To compensate for the loss of waiting area, the existing indented bus stop on the western side of Painton Road has been extended by approximately 17 metres. It was noted that there are two bus waiting areas approximately 34 metres each located within the bus station premises.   The removal of the subject bus waiting area will only take place when the bus station is ready for use.

 

Traffic Control Committee decisions

15.     AT's resolution and approval process ensures the most appropriate controls and restrictions are put in place and can be legally enforced. A decision made by AT’s Traffic Control Committee in relation to regulatory processes relevant to the Hibiscus and Bays Local Board during January 2019 is listed below:

Decision	Report Type	Nature of Restriction	Decision
Hibiscus Coast Highway, Orewa	Temporary Traffic and Parking changes (Hibiscus Coast Rodders Beach Festival 26/1/19 and 27/1/19)	Temporary Traffic and Parking restrictions	Carried

 

Issues Raised by Elected Members

16.     Most issues raised by elected members and local board staff are resolved promptly by AT’s Elected Member Relationship Manager. Those which require further investigation are responded to by the relevant department of AT through its customer response team. The following list summarises these issues to 31 January 2019:

 

 

 

Speed Management Programme

17.     Auckland has a serious problem with people dying needlessly or being seriously injured on our roads. In 2017 alone, 64 people died and a staggering 749 others were seriously injured, a 70% increase since 2014.

 

18.     AT and the Hibiscus and Bays Local Board have been collaborating to bring down this unacceptably high number of deaths and serious injuries. Both acknowledge that one of the fastest ways to reduce the trauma on our roads is to set safe and appropriate speeds. Speed determines both the likelihood of a crash occurring and the severity of the outcome.

19.     Later in February 2019, AT will be consulting on the Safe Speeds Bylaw and residents are being encouraged to participate in the consultation process.

20.     To read more about the project and make a submission visit: https://at.govt.nz/projects-roadworks/reducing-speed-limits/

Red-Light Running

21.     AT launched an eight-week regional awareness campaign for red-light running on 4 February 2019.

22.     In Auckland between 2013 and 2017, running red-lights at signalised intersections resulted in the deaths of seven people, with 93 people being seriously injured.

23.     AT is substantially increasing its investment in safety and has a target of reducing deaths and serious injuries by 60% over the next ten years. This investment, including additional safety cameras, will improve high-risk routes and intersections, creating a more forgiving and safer road network.

24.     This is relevant to the new memorandum of understanding recently signed between AT and the NZ Police for the ongoing enforcement of Auckland’s red-light safety cameras at high risk intersections.

25.     The key objectives of the campaign are:

·        To raise awareness around the dangers of running red-lights and to change behaviour to help reduce the number of deaths and serious injury crashes at signalised intersections across the Auckland region.

·        To encourage drivers to stop completely at red traffic lights, and to stop at amber traffic lights when it is safe to do so.

·        To increase driver awareness regarding the serious consequences of red-light crashes and reinforce that drivers should always stop at red lights.

·        To encourage positive behaviour strategies relating to intersection safety, such as ‘Red means stop. No exceptions.’

26.     The overall objective is to help contribute to the annual 2.6% reduction in deaths and serious injuries on the Auckland local network.

27.     AT’s Community Transport staff will be involved in the campaign, engaging with drivers at events, shopping malls and universities to raise awareness of the risk of running red-lights and to promote safe road user behaviour near high risk signalised intersections. Community Transport staff will also support NZ Police to deliver an intersection enforcement programme.

28.     The target audience for the campaign is all road users in Auckland, with a primary focus on those aged between 20-39 years old, mostly in Auckland Central areas.

AT Local

29.     A new on-demand ridesharing service, called AT Local, is now available on the lower Devonport Peninsula. AT Local uses electric vehicles and allows customers to share a ride between any two locations in the designated rideshare zone.

30.     As more customers use AT Local, particularly for travel to and from the three ferry terminals, this helps reduce traffic in the local area during the busy morning and afternoon peak periods.  Customers can also use AT Local for other trips in the local area, such as going to the shops, medical appointments and eating out.  As part of the 12-month trial, AT will look at other parts of Auckland where AT Local could be introduced.

31.     Download the AT Local app to book an on-demand trip, or schedule one up to 30 days in advance. For more information, including hours and area of operation, visit AT’s website.

 

 

New Bus Services

32.     New bus services are being introduced on 24 February 2019 which may be of interest to Hibiscus Coast residents. The 128 between Helensville and Hibiscus Coast Station joins Kaukapakapa and Waitoki to the wider Auckland public transport network, while the 998 between Wellsford and Warkworth joins up with the Kowhai Coast bus services and the 995 to Hibiscus Coast Station.

33.     At Hibiscus Coast Station, passengers can transfer to services for the Hibiscus Coast, North Shore, City Centre, Waitoki, Kaukapakapa and Helensville and Northern Express.

34.     The 128 will run every 90 minutes on weekdays and two-hourly on weekends, and the 998 will run hourly seven days a week. Both new services are funded by Rodney ratepayers via the Rodney Transport Targeted Rate.

35.     AT ran an event in Wellsford on Friday, 15 February 2019 at the Wellsford Community Centre, where people were assisted with journey planning, AT HOP cards and concessions. 

36.     The marketing and communications campaign for the new services includes:

·        A comprehensive brochure about the new 998 Wellsford service

·        Posters

·        Newspaper advertisements

·        E-briefings to stakeholders and community groups

·        Social media

·        Media activity.

 

37.     AT is encouraging people to plan their journeys, and pick up a timetable from customer service centres, libraries and local board offices, download timetables online at https://at.govt.nz/timetables or use the online Journey Planner, which was made available for these services from 10 February 2019.

New Board Directors Appointed

38.     Auckland Council’s Appointments, Performance Review and Value for Money Committee appointed three new board directors to the boards of AT and Regional Facilities Auckland (RFA) at its December 2018 meeting.

39.     Following a rigorous selection process, Dr Jim Mather was appointed as a director to the AT board, and Candace Kinser and Jennifer Rolfe were appointed as directors to the RFA board.

 

40.     Dr Jim Mather is of Ngāti Awa, Tūhoe and English descent. He has 25 years of leadership experience and is currently Chair of Radio New Zealand, Director of Ngāti Awa Group Holdings Limited and a member of the Ministry of Business, Innovation and Employment (MBIE) Risk and Advisory Committee.

41.     Dr Mather previously led Māori Television and Te Wānanga o Aotearoa and was Chief Executive of the Pacific Business Trust from 2002 to 2005. He is also a qualified accountant and a member of the Chartered Accountants of Australia and New Zealand and the New Zealand Institute of Directors.

42.     A former New Zealand Army officer, Dr Mather was awarded the Sword of Honour in recognition of his distinguished achievements in officer training.

Auckland Bike Challenge

43.     AT is partnering with the Children’s charity Variety for the 2019 Auckland Bike Challenge. Variety’s Bikes for Kids Programme provides disadvantaged Kiwi children with their own new bike and helmet, allowing them to experience the freedom and independence that comes with owning a bike. Auckland Bike Challenge participants will be given the option of raising funds for Bikes for Kids at the same time as undertaking the challenge.

44.     Those who meet fundraising targets will be invited to attend the presentation of bikes they have funded to the recipients. Prizes will also be awarded to the top three individuals who fundraise the most, and the top organisation within each size category.

45.     The 2019 Auckland Bike Challenge will be the fourth time that AT’s Travel Demand team has delivered this annual challenge. This workplace challenge is aimed at encouraging people to cycle more, particularly for work. More than 4,300 people from 499 businesses in Auckland took part in the 2018 challenge, including almost 1,000 new riders.

46.     Since the Challenge’s inception, over 17 of Auckland’s elected representatives have taken part. Each local board has a dedicated team within the Auckland Bike Challenge platform under Auckland Council. Governing Body members can sign up through the Governing Body team under Auckland Council.

47.     The Challenge will run from 1 – 28 February 2019. Further information on the Challenge is available at: https://www.lovetoride.net/auckland?locale=en-GB. To participate in 2019’s challenge, register online and cycle for at least 10 minutes anywhere, anytime during the month of February.

48.     The Auckland Bike Challenge is part of a national campaign, the Aotearoa Bike Challenge, being run by the New Zealand Transport Agency, Love to Ride, councils and other local partners around the country.

Tauākī whakaaweawe Māori

Māori impact statement

49.     The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

50.     There are no financial implications in receiving this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

51.     There are no risks associated with receiving this report.

Ngā koringa ā-muri

Next steps

52.     AT will provide a further report to the Hibiscus and Bays Local Board at its next meeting.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author	Ellen Barrett – Elected Member Relationship Manager, Auckland Transport
Authorisers	Jonathan Anyon – Elected Member Relationship Team Manager, Auckland Transport Lesley Jenkins – Relationship Manager

 

Hibiscus and Bays Local Board 20 February 2019

 

Approval of scope of work for renewals and improvements to parks signage in Hibiscus and Bays Local Board area

File No.: CP2019/00399

  

 

Te take mō te pūrongo

Purpose of the report

1.      To gain approval for the proposed scope of work for the renewal and improvement of parks signage in the Hibiscus and Bays Local Board area signage improvement project.

Whakarāpopototanga matua

Executive summary

2.      During the financial year 2016/2017 $25,000 of Locally Driven Initiatives Opex had been allocated to undertake an assessment of the condition of signage in the Hibiscus and Bays Local Board area.

3.      The assessment has informed Auckland Council’s asset management and led to condition ratings being updated in the system.

4.      A project was initiated based on the outcomes of the signage audit with the planned outcome of improved and de-cluttered signage.

5.      The asset data has been reviewed and a scope of work has been developed which will renew and improve signage.

6.      The proposed scope of work focusses on reserves that were identified, either as reserves with a large number of signs in poor condition, or were confirmed as highest priority by the local board. The presentation, Attachment A, that was discussed at a workshop on 15 November 2018. Some minor additions were added to the scope of work following the workshop.

7.      The updated scope of work is summarised in Attachment B.

 

Ngā tūtohunga Recommendation/s That the Hibiscus and Bays Local Board: a)      approves the work programme for the signage renewals and improvements project in the Hibiscus and Bays Local Board area.

 

Horopaki

Context

8.      During the financial year 2016/2017 $25,000 of Locally Driven Initiatives (LDI) Opex had been provided to undertake an assessment of the condition of signage in the Hibiscus and Bays Local Board area.

9.      The assessment was undertaken by Paradigm and results were presented back to Auckland Council.

10.    The results suggested that a number of signage condition ratings (1=new to 5=missing/to be disposed of) in the system had to be updated and that signage was not utilised in the best way possible.

11.    A project was initiated to action the findings of the signage audit and improve parks signage in the local board area. The outcomes for the project were defined as follows:

i)        Remove and renew signs that contain the legacy Council logos

ii)       Amalgamate parks signage information to de-clutter and improve readability

iii)      Provide greater park user experience in each individual reserve, by optimising signs

12.    The local board allocated $100,000 of LDI Capex to the project in the financial year 2016/2017.

13.    A further $125,000 of Asset Based Services (ABS) renewals funding was granted in the financial year 2018/2019 for signs with a condition rating of 4 and 5 that met the criteria for renewal.

14.    The project analysed the asset data and identified the reserves that had the greatest number of signs in general, as well as regarding the ones with poor condition ratings.

15.    Based on this analysis priority ratings were assigned to the reserves and the results were presented to the Hibiscus and Bays Local Board at a workshop on 5 July 2018.

Tātaritanga me ngā tohutohu

Analysis and advice

16.    Following the workshop, the project team started to undertake site visits for the proposed reserves to prepare a scope for the works, and to ensure signage conditions had not changed since the signage audit in 2017.

17.    Based on the analysis it was decided that an approach to improve signage “by reserve” was the most sensible to ensure an optimal result could be achieved.

18.    The reserves were further prioritised based on popularity and number of signs, and from there the scope of  work was developed.

19.    Since the July 2018 workshop, additional feedback has been received from the Community Facilities maintenance team, Animal Management, the local board advisors and local board members. This feedback was incorporated in the initial scope by adding additional reserves to the scope, and now forms part of the final proposed scope of work, attached to this report as Attachment B.

20.    Council staff support the proposed scope of work

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21.    The project is bound to the signage design standards that apply to all Auckland Council signage. There will be a few cases where Auckland Transport needs to be consulted. Where signage will include information relevant to other parts of Auckland Council, the project team will consult with relevant stakeholders to ensure accuracy of information and optimal outcome for the public

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22.    This signage project will contribute to the Hibiscus and Bays Board Plan 2017 outcomes  “Our community enjoys access to quality parks, reserves and facilities for leisure sport and recreation” and “Our people are involved and have a strong sense of pride in the look and feel of their local areas”.

23.    The content of this report was workshopped with the local board in July and November 2018.

Tauākī whakaaweawe Māori

Māori impact statement

24.    Ongoing consultation is taking place with the Māori naming project to ensure any overlaps are identified and managed.

25.    At this stage the proposed scope of work does not contain any reserves that are listed in tranche one for the Māori naming project.

Ngā ritenga ā-pūtea

Financial implications

26.    The following table summarises the current estimated costs:

Project	Estimated project cost
Planning and design	$  25,000.00
Installation	$175,150.00
Internal cost	$ 10,000.00
Project contingency	$ 15,000.00
Overall estimated costs	$225,150.00

 

27.    The above estimate is based on the proposed scope of work, and may vary depending on any changes that may be requested.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28.     There are no significant risks in the renewal and installation of new signs. There is however a significant reputational risk if the status quo remains and signs are not updated with current regulations and information on assets available in parks and reserves. A number of complaints have been logged with the Auckland Council call centre already, and are likely to continue with potentially greater impact on reputation, should nothing be done.

Ngā koringa ā-muri

Next steps

29.    Upon approval of the scope of work, planning of signage concepts for each of the reserves will be undertaken. Based on those concepts, designs will be developed.

30.    Designs will be presented back to the local board for comment and approval, unless these relate to direct like-for-like renewals.

31.    Following the design approval, signs will be manufactured and installation scheduled.

32.    If sufficient budget remains, once the proposed scope of work is delivered, further reserves can be scoped for delivery and presented to the local board for approval.

 

 

 

Ngā tāpirihanga

Attachments

No.	Title	Page
a⇩	Local Board workshop presentation	29
b⇩	Proposed scope of work	39

     

Ngā kaihaina

Signatories

Author	Barbara Heise – Project Manager
Authorisers	Rod Sheridan - General Manager Community Facilities Lesley Jenkins - Relationship Manager

 

Hibiscus and Bays Local Board 20 February 2019

 

 

 

 

 

 

 

 

 

Hibiscus and Bays Local Board 20 February 2019

 

Hibiscus and Bays Local Board 20 February 2019

 

Feedback on draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039

File No.: CP2019/00820

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek local board feedback on the draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039.

Whakarāpopototanga matua

Executive summary

2.       To respond to population growth and demographic change, Auckland Council has developed a plan for how it will invest in sport for the next 20 years.

3.       The Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039 seeks to:

·        increase participation in sport by targeting communities of greatest need and addressing disparities

·        deliver a broad range of programmes, services and facilities that respond to the diverse needs of Auckland’s communities

·        address population growth and changing sport preferences through regular assessments of, and changes to, programmes, services and facilities to maximise participation. 

4.       The draft plan was endorsed by the Environment and Community Committee in December 2018 for public consultation [CP2018/07771].

5.       This report invites local boards to formally indicate their support for the draft plan and any additional feedback on the draft plan they would like the committee to consider prior to the plan’s adoption.

6.       Staff have engaged with local boards informally at various stages throughout the development of the plan. Local boards members’ views and concerns have helped shape the key components of the plan.

7.       A summary of consultation feedback will be prepared for the Environment and Community Committee for consideration. Final decision on the adoption of the plan will be sought in May 2019.

 

Ngā tūtohunga Recommendation/s That the Hibiscus and Bays Local Board: a)      endorse the draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039 and provide any additional feedback for consideration of the Environment and Community Committee.

 

 

Horopaki

Context

The plan sets out a new investment approach, which better responds to growth and the changing needs of Aucklanders

8.       Auckland is experiencing rapid population growth and social change. Our diverse communities have different preferences and requirements for sport and recreation activities.

9.       The draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039 is the council’s response to these changes. It sets out a new approach to regional investment in sports facilities, programmes and services for Aucklanders over the next 20 years.

10.     The plan will:

·        target communities of greatest need and address disparities

·        deliver a broad range of programmes, services and facilities that respond to the diverse needs of Auckland’s communities

·        address population growth and changing sport preferences through regular assessments of, and changes to, programmes, services and facilities. 

11.     The draft plan has three main sections:

·        Section one: ‘Why we invest’ explains the reasons for having an investment plan and the strategic context.

·        Section two: ‘What we invest in’ explains the outcomes sought from the council’s sports investment, the scope and focus of that investment and the principles that will guide future investment decisions.

·        Section three: ‘How we will work’ explains the investment framework that will be adopted to achieve the outcomes.

12.     The development of the draft plan involved several Governing Body decisions, local board engagement, public consultation and research.  The attached draft plan provides the chronological timeline for developing the plan.

Tātaritanga me ngā tohutohu

Analysis and advice

Adoption of the plan will contribute to multiple strategic outcomes

13.     Sport is one of the key areas the council invests in to deliver on the ‘Belonging and Participation’ outcome in Auckland Plan 2050.

Belonging and Participation ·    Focus Area 7 – Recognise the value of arts, culture, sports and recreation to quality of life ·    Direction 1 – Foster an inclusive Auckland where everyone belongs ·    Direction 2 – Improve health and wellbeing for all Aucklanders by reducing disparities in opportunities.

14.     The draft plan focuses on delivering a single outcome: increasing Aucklanders’ participation in community sport. This aligns with the vision of the Auckland Sport and Recreation Strategic Action Plan 2014-2024: ‘Aucklanders: more active, more often.’

15.     The multiple benefits delivered to local communities through increased sport participation will also contribute directly to the health, social and economic outcomes for Aucklanders as set out in the local board plans.

Achieving the desired outcomes requires putting people at the heart our investment

16.     The plan sets out a targeted, people-centric approach to increase sport participation in Auckland. Future sport investment will focus on meeting the needs of three distinct groups of people:

1.	People who already play sport:
	There will be more fit-for-purpose facilities and programmes to keep them actively involved in sport.
2.	People who play a new sport (like futsal)
		Currently there are limited opportunities to play, but in the future, there will be more fit-for-purpose facilities and programmes that cater to new and emerging sports.
3.	People who currently do not participate in sport
	Auckland Council will create more opportunities and make it easier for them to take up sport.

17.     A key step towards increasing sport participation rates in these targeted groups is through addressing disparities.

18.     Decision-makers will use a set of principles to prioritise multiple investment projects. ‘Equity’ has the highest weighting to ensure all Aucklanders enjoy the same outcomes. The full list of principles includes:

·        Equity (40 per cent of assessment) – Sport investment should ensure equity of outcomes across the population regardless of age, gender, ethnicity, socio-economic status or where people live.

·        Outcome-focused (30 per cent) – There needs to be a clear line of sight between each investment and the outcomes it delivers.

·        Financial sustainability (30 per cent) – Investment decisions need to be financially sustainable for council and sports organisations.

·        Accountability (10 per cent) – Auckland Council has responsibility to act in the best interests of Auckland.

There will be changes to the way we currently invest in sport

19.     The draft plan sets out four key shifts in our approach as illustrated in Figure 1 below.

 

Figure 1: Key shifts

 

 

20.     Figure 2 below explains the reasons for these key shifts, the problems they will tackle and the benefits for Aucklanders. 

 

Figure 2: Intervention logic map

       

21.     The plan will ensure robust, evidence-based decision-making and ongoing monitoring of benefits delivered to our communities.

22.     Performance data will be collected to measure the return on investment. This will be shared with investors and ratepayers.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23.     Once adopted, the plan will have a direct impact on council’s internal investment processes, particularly regarding how future projects will be assessed and monitored.

24.     Parks, Sport and Recreation staff have been engaged throughout the development of the draft plan. Their feedback, particularly regarding how the proposed changes can be adopted in practice, has helped shape the investment framework and the scenarios in the draft plan.

25.     Parks, Sport and Recreation staff have also facilitated the council’s engagement with the sport sector through Aktive, the council’s strategic partner for sport. The general feedback is supportive of the new investment approach to improve participation and deliver better outcomes for Aucklanders.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

The local boards have an important role to play in shaping the draft plan

26.     The local boards have an important role to play in the council’s sport investment. They:

·        set outcomes and priorities for local sport investment through local board plans

·        identify local sports facility and programmes needs and advocate for investment through the Long-term Plan and Annual Budget processes

·        have allocated decision-making responsibility for local sport facilities and initiatives including:

-        the specific location, design, build and fit-out of new local sports facilities within budget parameters agreed with the Governing Body

-        the use of local sport facilities and initiatives including leasing and changes of use

-        local recreation and sports programmes

·        manage local and sub-regional facility partnership relationships, funding or lease agreements and performance reporting

·        work together to support facilities that benefit several local board areas.

27.     Staff have engaged with local boards informally at various stages throughout the development of the draft plan. Local boards members’ views and concerns have helped shape the key components of the plan.

Previous engagement with local boards showed general support for an investment plan

28.     Staff met with local boards between February and April 2018 and sought informal feedback on the key components of the plan.

29.     Feedback from local boards was generally supportive of a new investment plan for sports facilities to ensure consistency, efficiency, transparency and outcome delivery.

30.     Challenges relating to population growth, land supply and budgetary constraints were highlighted. Local boards also noted challenges specific to their areas and populace.

31.     Feedback showed a strong preference to have a flexible approach to accommodate diverse local needs.

Formal local board feedback is sought between February and March 2019

32.     Staff are seeking to understand local boards’ views on the draft plan and request a formal decision at local boards’ business meetings during February and March 2019.

33.     Staff would particularly value local board feedback on the following parts of the draft plan (refer Attachment A), which are likely to have the most bearing on local board decision-making:

·        the key shifts in the council’s future investment approach in sport (page 4)

·        the benefits of sports to Auckland communities, particularly Te Ao Māori (page 9)

·        the difference between equity and equality in the context of sport investment (pages 22-23)

·        the proposed investment framework (pages 24-36).

Tauākī whakaaweawe Māori

Māori impact statement

34.     Sport participation contributes directly to the following ‘Māori Identity and Wellbeing’ outcome in Auckland Plan 2050:

Māori Identity and Wellbeing ·      Direction 1 – ‘Advance Māori wellbeing’ ·      Focus area 1 – ‘Meet the needs and support the aspirations of tamariki and their whanau’

35.     According to Sport New Zealand data weekly sport participation of Māori in Auckland (76.8 per cent) is similar to European (76.3 per cent), but higher than Asian (70.7 per cent) and Pasifika (69.1 per cent).

36.     Research also show pockets of sedentary Māori who do not have adequate opportunities to participate in sport. They will be a target group for investment.

37.     Feedback from the Mana Whenua Forum and Aktive Māori Advisory Group during public consultation on the discussion document informed the development of the plan.

38.     A key area of focus was the delivery of outcomes through increased Māori participation. Means of achieving this goal include partnerships with iwi and Māori organisations, to manage demand efficiently and to use sports programmes and facilities as a social hub to strengthen cultural and community connections.

39.     Partnerships will draw on Māori-centric models and collective models of learning so that key Māori concepts become embedded in sport service design and delivery.

40.     Staff will seek further feedback from the Mana Whenua Forum and Aktive Māori Advisory Group as part of the consultation on the draft plan.

Ngā ritenga ā-pūtea

Financial implications

41.     Once adopted, the plan will guide all council investment in sport.

42.     An immediate focus will be to establish a clear and contestable process for the allocation of the $120 million Sport and Recreation Facilities Investment Fund established in the Long-term Plan 2018-2028.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

43.     Staff have identified reputational and operational risks associated with the adoption of the draft plan. These risks will be mitigated through regular communication and engagement with key stakeholders.

Type	Risk	Mitigation
Reputational	Some people might worry the plan will change arrangements already in place, or ongoing council investment.	Clear communication with key stakeholders and funding recipients that the plan will guide decisions on future investment only, unless a current project is already scheduled for review.
Operational	The transition to the new investment approach will be operationally complex. It impacts multiple teams across the council, and new business processes, guidance and forms will need to be designed to support it.	Detailed implementation planning will be required to ensure the transition is as smooth as possible. Changes will be phased in over the next three to five years.

 

Ngā koringa ā-muri

Next steps

44.     Staff will undertake public consultation from February to March 2019.

45.     The consultation will be conducted in various forms:

·        local boards will be asked to formally indicate their support for the draft plan during business meetings and provide any additional feedback

·        the public will be invited to submit their feedback via ShapeAuckland

·        targeted interviews will be conducted with community groups including Māori, Pasific and Asian people

·        the sport sector will be invited to provide their formal views through Aktive.

46.     A summary of consultation feedback and a final plan will be prepared for consideration and adoption by the Environment and Community Committee around May 2019.

47.     Implementation of the plan will occur in stages over the next three to five years, depending on council budgetary and planning processes. An indicative timeline of the potential changes is presented in section three of the draft plan.

48.     Figure 3 below shows the next steps in a flow chart.

Figure 3: Next steps

 

 

This plan will inform the development of other investment plans

49.     The draft plan sets out an overarching investment framework to help decision-makers prioritise investment between different sports.

50.     Separate, but related plans are being developed to guide council’s investment in golf and play facilities. These plans will be consistent with the overarching framework set out in Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039. 

 

 

Ngā tāpirihanga

Attachments

No.	Title	Page
a⇩	Draft Increasing Aucklanders’ Participation in Sport: Investment Plan 2019-2039	49

     

Ngā kaihaina

Signatories

Author	Nancy Chu - Principal Policy Analyst
Authorisers	Paul Marriott-Lloyd - Senior Policy Manager, Parks and Recreation Policy Lesley Jenkins - Relationship Manager

 

Hibiscus and Bays Local Board 20 February 2019

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Hibiscus and Bays Local Board 20 February 2019

 

Auckland Council's Quarterly Report: Hibiscus and Bays Local Board for quarter two 2018/2019

File No.: CP2019/01233

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Hibiscus and Bays Local Board with an integrated quarterly performance report for quarter two, 1 October – 31 December 2018.

Whakarāpopototanga matua

Executive summary

2.       This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2018/2019 work programme. This is a retrospective report intended to provide a transparent overview and reflect the progress of how the Hibiscus and Bays Local Board work programme is tracking at the end of quarter two 2018/2019.

3.       The work programme is produced annually and aligns with the Hibiscus and Bays Local Board Plan outcomes.

4.       The key activity updates from this quarter are:

·        Community-led revitalization of town centres progressed through the efforts of Future Whangaparaoa with over 500 residents and families attending the Very Coastie Christmas Event on 9 December 2018. The event was designed to be accessible to all and encouraged senior community members to attend. Funds raised were to support “Youth in Transition”, a group which provides services to support youth wellbeing and mental health services

·        Approval of the first greenways local paths project on part of the perimeter of Centennial Park to improve recreational and commuter access.  This project is partly funded through allocation of $220,000 from the Local Board Transport Capital Fund.

·        Extra play equipment and shade sales were installed at various parks during quarter two and the upgrade of Victor Eaves playground was completed.

·        Ecological and restoration activity progressed in local parks this quarter with a focus on rubbish clean-ups, weed control, planning with the groups for winter planting and ongoing animal pest control. One guided walk was undertaken through Alice Eaves Bush Reserve with 20 people attending.

 

·        Very high attendance was seen at shows, exhibitions, classes and performances at Centrestage Theatre, Estuary Arts Centre and Mairangi Arts Centre.

·        Supporting eco/biodiversity corridors and community restoration groups through the appointment of a Pest Free Coordinator, hosted by the East Coast Bays Community Project, working with community groups to deliver the Hibiscus and Bays Pest Free Strategy; further bird monitoring of the Orewa Estuary Wildlink Wonders project during which the banded rail and spotless crake were discovered around the estuary; Rothesay Bay stream rubbish clean up was held with the local pippins and regular monitoring is being undertaken by the local community.

 

 

5.       All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery (Attachment A). Most activities are reported with a green status (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). One project, the Wade Landing Reserve (ID 3135) has a red status (behind delivery, significant risk:)

6.       The financial performance report compared to budget 2018/2019 is attached (Attachment B). There are some points for the local board to note.

7.       Overall, the net operational financial performance of the board is tracking right at the revised year to date budget (99 percent). Revenue is slightly unfavourable to budget for the year to date and is likely to be on target for the full financial year.  From the local board’s Locally Driven Initiatives funding, the majority of projects are underway and on track to be completed during the year.  Capital projects underway include Metro Park East toilet and walkway development, Red Beach toilet and lighting development, Deep Creek Reserve development and sand-field renewals at Silverdale War Memorial Park and Stanmore Bay Park.

 

Ngā tūtohunga Recommendation/s That the Hibiscus and Bays Local Board: a)      receive the Auckland Council’s Quarterly Report: Hibiscus and Bays Local Board for the financial quarter ending 31 December 2018

 

Horopaki

Context

8.       The Hibiscus and Bays Local Board has an approved 2018/2019 work programme for the following operating departments:

·        Arts, Community and Events;

·        Parks, Sport and Recreation;

·        Libraries and Information;

·        Community Services: Service, Strategy and Integration;

·        Community Facilities: Build Maintain Renew;

·        Community Leases;

·        Infrastructure and Environmental Services;

·        Local Economic Development.

9.       Work programmes are produced annually, to meet the outcomes identified in the three-year Hibiscus and Bays Local Board Plan 2017. The local board plan outcomes are:

·        A strong local economy

·        Our communities have excellent transport choices

·        Our community enjoys access to quality parks, reserves and facilities for leisure, sport and recreation

·        Our people are involved and have a strong sense of pride in the look and feel of their local areas

·        A protected and enhanced environment.

10.     The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: work programme activities by outcome

 

 

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

11.     The work programme activities have two statuses; RAG status which measures the performance of the activity (amber and red show issues and risks); and activity status which shows the stage the activity. These two statuses create a snapshot of the progress of the work programmes.  The work programme is attached (Attachment A).

12.     The graph below identifies work programme activity by RAG status (red, amber, green and grey).  It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

 

Graph 2: Hibiscus and Bays Work Programme by RAG status

 

13.     The graph below identifies work programme activity by activity status and department. The number of activity lines differ by department as approved in the local board work programmes. 

 

Graph 3: work programme activity by activity status and department

Key activity updates from quarter two

14.     The following key initiatives have progressed during quarter one:

·        Local board plan key initiative:  “Encourage communities to lead the revitalisation of our town centres as opportunities become available”

          This key initiative progressed through the efforts of Future Whangaparaoa with over 500 residents and families attending the Very Coastie Christmas Event on 9 December 2018. The event was designed to be accessible to all and encouraged senior community members to attend. Funds raised were to support “Youth in Transition”, a group which provides services to support youth wellbeing and mental health services.

 

·        Local board plan key initiatives:  “Use the Local Board Transport Capital fund to prioritise the development of walkway and cycleway connections including safe crossings” and “Prioritise walkway and cycleway connections to parks, reserves, beaches, town centres and public transport networks”

          These two key initiatives progressed with the approval of a greenways local path project on part of the perimeter of Centennial Park to improve recreational and commuter access.  This project is partly funded through allocation of $220,000 from the Local Board Transport Capital Fund.

 

·        Local board plan key initiative:  “Improve parks and coastal facilities so they are adaptable for a range of activities, e.g. all-ability playgrounds, events, toilets, drinking water fountains, shade, barbeques, lighting, bicycle racks, and passive and family-friendly use”

          This key initiative progressed with most of the play equipment and shade sales installed during quarter two, including the upgrade of Victor Eaves playground.

 

 

·        Local board plan key initiative:  “Review Reserve Management Plans to ensure they are fit for purpose and meet current and future needs” and local board agreement key initiative: “The Hibiscus and Bays Open Space Management Plan will be progressed to provide one reserve management plan for all parks and reserves within the local board area”

 

          These key initiatives progressed with the Reserve classification notification period closing on 5 November. No submissions were received and therefore no hearing is required. Approval for public notification of the draft Local Parks Management Plan will be the focus for quarter three.

 

·        Local board agreement key initiative: “Our key advocacy project will address coastal erosion and protect Orewa Beach Esplanade and reserves.  We will focus on key parts of the beach and reserve area and phase the work that is required”

          This key initiative gained Governing Body approval for funding in two parts; the Kohu to Marine View section which is yet to gain consent to renew the northern seawall and is subject to an Environment Court hearing in May; the southern seawall adjacent to Orewa Reserve.  A strategic assessment of public use of this area has begun over the summer period and findings will be included in a business case.

 

·        Local board agreement key initiative: “Ecological restoration and environmental programmes in local parks will be delivered and supported by volunteers”

          This key initiative progressed in local parks this quarter focused on rubbish clean-ups, weed control, planning with the groups for winter planting and ongoing animal pest control. One guided walk was undertaken.

 

·        Local board plan key initiative:  “Encourage our youth to work with us; to have a voice and opportunities to learn, develop and become leaders”

          In October, organisations that had received grants for youth leadership projects through the contestable grants scheme in 2017/2018 presented to the board using short videos showcasing their projects. Building on discussions with the grant recipients and feedback from the local board, staff have been designing a contestable grants scheme to support youth-led projects.

 

·        Local board plan key initiatives: “Identify, develop and support opportunities for communities to influence decisions that respond to the unique needs in their area and to run engagement processes themselves at neighbourhood and town centre level, e.g. community-led place-making “ and “Work with our partners to ensure that activities in our community facilities meet the needs of our residents”

          These two key initiatives progressed during quarter two as staff completed funding agreements with Future Whangaparaoa and the East Coast Bays Community Project to respond to the needs assessments undertaken; Hibiscus Coast in 2015, East Coast Bays in 2016/2017.  The organisations will distribute funds to community proposals and clustered projects that create a sense of belonging, activate community spaces through place-making events for families and whanua and/or encourage community-led responses to identified needs.

 

·        Local board plan key initiative: “Support our local arts centres to continue to be sustainable and inclusive and embrace diversity”

          This key initiative progressed during quarter two with very high attendance at shows, exhibitions, classes and performances at Centrestage Theatre, Estuary Arts Centre and Mairangi Arts Centre.

 

·        Local board plan key initiatives: “Investigate how we can work towards becoming a pest-free local board area” and “Continue to support eco/biodiversity corridors, such as the North-West Wildlink, and support community restoration initiatives that protect natural assets”

          These key initiatives progressed through a number of activities:

-        the appointment of a Pest Free Coordinator, hosted by the East Coast Bays Community Project, working with community groups to deliver the Hibiscus and Bays Pest Free Strategy

-        Further bird monitoring of the Orewa Estuary Wildlink Wonders project during quarter two has discovered banded rail and spotless crake around the estuary. With pest control, future monitoring should show increases in numbers of these birds and other wildlife

-        The local community at Nukumea Stream are regularly monitoring the stream and providing useful information regarding stormwater discharges. Fifty wetland plants have been planted in the salt water wedge area to increase potential inanga spawning habitat. At Rothesay Bay a stream rubbish clean up was held with the local pippins and regular monitoring is being undertaken by the local community.

 

·        Local board agreement key initiative: “Continue to develop an eco-tourism strategy”

          This key initiative progressed as New Zealand Tourism Research Institute (NZTRI) launched a Hibiscus and Bays Visitor Survey in September following input from the Visitor Strategy Group.  Department of Conservation and Fullers will be actively supporting data collection over the high season.  NZTRI are currently designing the community business survey  prior to go-live in quarter 3.

Activities with significant issues, on hold (red status)

15.     Wade Landing Reserve – develop access way (ID 3135)

          The project is not required at this point in time and has been placed on hold. If the adjacent private property is developed in the future this project will be reactivated.

Activities deferred, merged or cancelled (grey status)

16.     The following work programme activities have been identified by operating departments as on hold:

·        Hibiscus and Bays – implement actions from Greenways Plan (ID 1919)

          This project record has been cancelled and merged with Hibiscus and Bays - produce concept designs from greenways plan priorities. Please refer to SharePoint ID #3081 for an updated commentary

·        Metro park – develop Hockey Field (ID 1939)

          This project was cancelled in December 2018 at the request of the Work Programme Lead (as no budget is allocated).  The project is being built and managed by Hibiscus Hockey Trust through a council grant and is included for visibility only.

          ·   Hibiscus and Bays - actions from Orewa Centre Plan (ID 3248)

          This project has been placed on hold. Investigation and design is underway but this scope of works is being delivered under a separate activity line (Hibiscus and Bays - stage one designs for actions from centre plans, ID 1915) and, therefore construction has been deferred until financial year 2020.

 

 

·        Hibiscus and Bays - actions from Browns Bay Centre Plan (ID 1916)

          This project is on hold with construction deferred to financial year 2020.  This is the physical works component that will be undertaken once scoping is completed under a separate project (ID 1915).

Activities with some risk or issues, being managed (amber status)

17.     The following work programme activities have been identified by operating departments as having some risk or issues but being managed:

·        Crows Nest Walk, 16 Brighton Terrace, Murrays Bay - remediate major slip (ID 1907)

          An assessment on design options for addressing the severe slip has been commissioned and is expected by March.  This will enable confirmation of options to address the slip and cost estimates to be prepared.

 

·        East Coast Bays Community Centre building - renew and redesign facility (ID 1910)

          The asset has failed its initial seismic assessment.  The building also has a relatively high proportion of products containing asbestos on and within it. A further detailed assessment is recommended in order to understand the lateral loads on the building.  Awaiting next steps by the seismic team.

 

·        Hibiscus and Bays – install pontoons (ID 1920)

          Concerns have been flagged around the Safety in Design (SID) aspects for the pontoon at Little Manly, in regard to hazards walking out to and back from the pontoon, due to the nature of the seabed and oyster shells. Currently awaiting a SID assessment to be completed.

          A resource consent application for the Browns Bay pontoon has been lodged and installation is expected in February 2019.

 

·        Hibiscus and Bays - renew park buildings 2018/2019+  (ID 1926) Minor renewals at the following toilet blocks: Browns Bay Beach Reserve; Streetscape corner Silverdale Street and Agency Lane; Kinloch Reserve carpark; Dacre Historic and Esplanade Reserve.

             Time delays have occurred due to availability of proven consultants within the industry. A proposal is expected from the consultant in early 2019.

 

·        Hibiscus and Bays - renew park play spaces 2017/2018+ (ID 1928) - Renew play equipment including playgrounds, skate and half courts at the following sites: Everard Reserve, Brandon Reserve, Ferry Road and Hawaiian Parade Junction and Bayside Drive.

          The basketball hoop physical works at Orewa Reserve began mid December 2018, with the hoops being erected on the 27 December. Detailed design of the play equipment and basketball court surface have now been received, and a separate consultant is working on drainage design for those playgrounds with drainage issues.

 

·        Hibiscus Coast - renew seawalls (ID 1929)

          This project is being transferred to council’s Coastal and Geotechnical Services Team, who have already started assessing existing assets and coastal processes. Investigation will be progressed via coastal compartment management planning, utilizing Long-term Plan funding recently made available.  Additional budget will be required.

 

 

 

·        Lotus Walk, 58 Sharon Road Browns Bay - remediate major slip (ID 1936)

          Detailed design and specifications needed to be updated prior to tendering, therefore there was a time delay. Tender evaluation to be undertaken prior to end 2018. Resource consent application has been lodged. Work is anticipated to take place from the end of summer, depending on contractors’ availability.

 

·        Moana Reserve, Orewa - renew fountain (ID 1941)

          Millwater Gallery/Eurobuild and Estuary Arts presented three concept designs and cost estimates to the local board in November 2018. The local board provided feedback on the designs and asked for further concept designs to be provided within the available budget. Auckland Council and Eurobuild staff met with Destination Orewa Beach in early December to discuss the project. More concept designs will be presented to the local board in February 2019.

 

·        Rock Isle Beach Reserve - rebuild toilet block (ID 1945)

          A large previously undocumented midden has been found on site. Mana Whenua representatives have been notified. The draft archaeological assessment has been received and further documentation has been sent to the archaeologist to complete the assessment. Upon completion an application to Heritage New Zealand will be submitted for approval.

 

·        Sherwood Reserve - renew car park (ID 1946)

          Approximately one month time delay is expected due to additional request to include security gates into the design. The tenders for this work closed 14 December 2018. The tenders will be adjudicated, and a successful supplier appointed.

 

·        St Annes Hall Carpark - 756 Beach Road, Browns Bay - remediate major slip (ID 1949)

          A lack of funding and resources hampered progress initially however, recent allocation of budget is a significant step forward.. Design is being finalized and the planning assessment has been completed. It is estimated that construction works will commence in quarter three of 2019.

 

·        Stanmore Bay Park - renew seawall (ID 1951)

          This project has consent and the investigation and design process for the remainder of the work adjacent to the river mouth will start in March/April of 2019. Investigation will be progressed via coastal compartment management planning utilising long-term plan funding recently made available through the regional coastal budget.

 

·        (OLI) Orewa Beach - Kohu- Marine View - renew northern seawall (ID 2857)

          The resource consent was declined. An appeal to the Environment Court was lodged in December 2017. Ongoing negotiations continue with opposing parties, including council’s consents department. The Environment Court hearing will be held the week beginning 6 May 2019 and will determine whether consent is granted or not, thereby determining the future of this project.

 

·        Mairangi Arts Centre - replace roof, gutters and remedy water-tightness (ID 2959)

          Asbestos was found in the roof tiles, which delayed the roofing project as the asbestos has to be removed by a specialist contractor. The work is scheduled for 20 December 2018 - 10 January 2019.

 

 

 

·        12 Hibiscus Coast Highway, Silverdale - renew facility (ID 3059)

          The service and asset planning team have completed an options analysis on this asset. An Asbestos Demolition Survey has also been completed for this site. The demolition of the asset is currently being planned, with two demolition proposals expected from council’s approved demolition contractors. Local stakeholders to be informed of programme timeframes. Renewal funding has been phased over future years to 2023.

 

·        Hibiscus and Bays - renew walkways, paths and Emlyn Place retaining wall 2017-18 (ID 3082)

          Archaeological sites have been located within two of the properties, Emlyn Reserve and Joydon Place . Currently working with external archaeologists and Heritage New Zealand to gain necessary approvals. The archaeological assessment and Iwi engagement has been completed for Joydon Place, and the required approval from Heritage New Zealand has been applied for. The assessment has also been sent to Mana Whenua representatives. Advice has recently been received that there is a small historic structure within Emlyn Reserve and professional archaeological services have completed an initial assessment. An ecological assessment now needs to be procured for Emlyn and Fitzwilliam Reserves. Once Heritage New Zealand has approved the Joydon Place project, the planning of physical works will proceed. Ecological assessments should be available in January 2019.

 

·        Browns Bay Village Green - renew walkways and paths (ID 3226)

          This project has been split out from the original project, as it was running behind schedule. Still awaiting the drainage design. Now that pathway design is complete, the services of an arborist have been engaged to monitor the pathway and drainage works within the dripline of trees. The arborist will review the designs and also provide guidance on what tree protection measures need to be in place. An engineering consultant is working on the drainage design specifications for the area and this should be ready early January 2019. Once the drainage design work has been received, procurement will be progressed.

 

·        Water sensitive design project for schools (ID 329)

          Due to a delay purchasing rain barrels the contractor will not start construction until quarter three. The project is still expected to be completed by the end of the financial year. Rainworks Limited, has been engaged as the contractor to deliver this project. Twelve rain barrels have been purchased which will be installed in quarter four. The educational component of the water sensitive design project has gone out as a closed tender to three potential providers. The successful provider will start the development of the education sessions in quarter three and deliver them in quarter four.

 

·        Metro Park East : Trust grant for sports pavilion (ID 407)

          The funding agreement was delayed as there have been a number of internal working group personnel changes and discussions about the future governance structure. It is anticipated this will be resolved in quarter three with the group moving forward with pavilion design.

 

·        HB: Greenways Plan Service Assessment (Priority Route Identification Phase 2) (ID 422)

          The project is currently on hold until existing greenway priorities are progressed.

 

 

 

 

·        Freyberg Park: Community Hub Feasibility Assessment (ID 506)

          Personnel turnover within the community hub group has slowed any updates. A meeting with the Community Hub group is to be scheduled in early 2019 to discuss the project.

·        R 33 Watea Road, Torbay: lease to Torbay Senior Citizens Club Incorporated. (ID 1277)

          The Torbay Senior Citizens Club Incorporated indicated that they will not be progressing with their lease renewal. Staff from Service, Strategy and Integration have assessed potential options for the building. Preliminary indications are that there is no budget provision enabling council to purchase the building. The preferred option is to allow the Torbay Senior Citizens Club to transfer ownership of their building to a new community lease tenant. This will be discussed with the local board in more detail.

·        Edith Hopper Park, 34B Ladies Mile, Manly, Whangaparaoa: Renewal of lease to Hibiscus Coast Netball Association. (ID 2469)

          The Hibiscus Coast Netball Association are in talks regarding a possible amalgamation with Netball North Harbour. The lease renewal will be progressed once deliberations have concluded. Staff from Parks, Sports and Recreation plan to meet with Netball Northern during January 2019 to finalise a number of interlacing projects. Leasing staff will progress the application once a clear direction has been established.

·        Long Bay Beach Reserve, 1045 Beach Road, Torbay: Lease renewal for the Sir Peter Blake Marine Education and Recreation Board Incorporated. (ID 2472)

          Staff are addressing underlying land classification issues. Council staff are in the process of revoking the Reserves Act 1977 status of the affected land parcel and will present a report to the local board to endorse the proposed revocation. Legal Services have placed a hold on this revocation application. No concrete time line for their feedback has been provided, but staff expect a response in quarter three.

·        Mairangi Bay Beach Reserve, Sidmouth Street, Mairangi Bay: Proposed new lease to Mairangi Bay Surf Life Saving Club Incorporated for additional land. (ID 2478)

          This item is on hold due to the full extent of the proposed development by the club being unknown.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18.     When developing the work programmes council group impacts and views are presented to the local boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19.     This report informs the Hibiscus and Bays Local Board of the performance for the quarter ending 31 December 2018.

Tauākī whakaaweawe Māori

Māori impact statement

20.     Māori, as stakeholders of council, are affected and have an interest in any report on the quarterly financial results. However, the recommendation to the local board of receiving the report has no particular benefit to, or adverse effect on, Māori. One specific work programme item of interest is outlined below.

·        The local board work programme item ID 575 “Māori Naming of Reserves and Facilities Phase 2”

21.     The update on this work programme project advises “Mana whenua continue to work with staff on the partnership programme for Māori naming of parks and places. The Chairperson and Deputy Chairperson have confirmed an approved parks list (tranche one) of 21 community parks to invite mana whenua to provide a Māori name.”

Ngā ritenga ā-pūtea

Financial implications

22.     This report is for information only and therefore there are no financial implications associated with this report.

Financial Performance

23.     Operating expenditure relating to Asset Based Services (ABS) is tracking below budget by $90,000 for the year to date, while the Locally Driven Initiatives (LDI) operational projects are currently $25,000 below budget.  This is due to projects yet to draw down on financial allocations. 

24.     Capital spend of $4.7 million represents investments in the Metro Park East toilet and walkway development, Red Beach toilet and lighting development, Deep Creek Reserve development and sand-field renewals at Silverdale War Memorial Park and Stanmore Bay Park. The board has also seen progress on a number of projects from their discretionary LDI capital fund.

25.     The complete Hibiscus and Bays Local Board Financial Performance report can be found in Attachment B.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26.     While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

27.     Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

28.     The local board will receive the next performance update following the end of quarter three (March 2019).

Ngā tāpirihanga

Attachments

No.	Title	Page
a⇩	Q2 Work Programme Update	103
b⇩	Q2 Financial Appendix	141

     

Ngā kaihaina

Signatories

Authors	Michelle Sanderson – Senior Local Board Advisor
Authorisers	Lesley Jenkins - Relationship Manager

 

Hibiscus and Bays Local Board 20 February 2019

 

Hibiscus and Bays Local Board 20 February 2019

 

Hibiscus and Bays Local Board 20 February 2019

 

Hibiscus and Bays Local Board 20 February 2019

 

Hibiscus and Bays Local Board 20 February 2019

 

Hibiscus and Bays Local Board 20 February 2019

 

Hibiscus and Bays Local Board 20 February 2019

 

Hibiscus and Bays Local Board 20 February 2019

 

Hibiscus and Bays Local Board 20 February 2019

 

Hibiscus and Bays Local Board 20 February 2019

 

Hibiscus and Bays Local Board 20 February 2019

 

Hibiscus and Bays Local Board 20 February 2019

 

Hibiscus and Bays Local Board 20 February 2019

 

Hibiscus and Bays Local Board 20 February 2019

 

Hibiscus and Bays Local Board 20 February 2019

 

Hibiscus and Bays Local Board 20 February 2019

 

Hibiscus and Bays Local Board 20 February 2019

 

Hibiscus and Bays Local Board 20 February 2019

 

Hibiscus and Bays Local Board 20 February 2019

 

Hibiscus and Bays Local Board 20 February 2019

 

Hibiscus and Bays Local Board 20 February 2019

 

Hibiscus and Bays Local Board 20 February 2019

 

Hibiscus and Bays Local Board 20 February 2019

 

Hibiscus and Bays Local Board 20 February 2019

 

Hibiscus and Bays Local Board 20 February 2019

 

Hibiscus and Bays Local Board 20 February 2019

 

Hibiscus and Bays Local Board 20 February 2019

 

Hibiscus and Bays Local Board 20 February 2019

 

Hibiscus and Bays Local Board 20 February 2019

 

Hibiscus and Bays Local Board 20 February 2019

 

Hibiscus and Bays Local Board 20 February 2019

 

Hibiscus and Bays Local Board 20 February 2019

 

Hibiscus and Bays Local Board 20 February 2019

 

Hibiscus and Bays Local Board 20 February 2019

 

Hibiscus and Bays Local Board 20 February 2019

 

Hibiscus and Bays Local Board 20 February 2019

 

Hibiscus and Bays Local Board 20 February 2019

 

Hibiscus and Bays Local Board 20 February 2019

 

 

 

 

 

 

 

 

Hibiscus and Bays Local Board 20 February 2019

 

New Road Name in the Integrated Project Management Limited subdivision at 67 Karepiro Drive, Stanmore Bay

File No.: CP2019/00508

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval for a new road name in the Integrated Project Management Limited subdivision at 67 Karepiro Drive, Stanmore Bay.

Whakarāpopototanga matua

Executive summary

2.       Auckland Council has road naming guidelines that set out the requirements and criteria for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3.       The applicant, Integrated Project Management Limited, has submitted the following names for the commonly owned access lot serving the new subdivision at 67 Karepiro Drive, Stanmore Bay.

·        Mata Lane (preferred)

·        Mania Lane or Maurea Lane (alternates).

 

 

Ngā tūtohunga Recommendation/s That the Hibiscus and Bays Local Board: a)      approve the name Mata Lane (or the alternates Mania Lane or Maurea Lane) for the new commonly owned access lot in the Integrated Project Management Limited subdivision at 67 Karepiro Drive, Stanmore Bay, in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachments A and B to the agenda report.

 

Horopaki

Context

4.       This subdivision containing 23 two level residential units at 67 Karepiro Drive, Stanmore Bay, has been approved and the council reference is BUN60069421.

5.       A condition of the subdivision consent was to suggest to council names for the new commonly owned access lot.

6.       In accordance with the national addressing standard the commonly owned access lot requires names if it serves more than five lots.

Tātaritanga me ngā tohutohu

Analysis and advice

7.       The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

8.       Auckland Council’s road naming criteria typically require that road names reflect:

·        A historical or ancestral linkage to an area;

·        A particular landscape, environment or biodiversity theme or feature; or

·        An existing (or introduced) thematic identity in the area.

·        The use of Māori names is actively encouraged.

9.       The applicant has submitted the following names for consideration.

Preferred Name	Meaning
Mata Lane	Carex Teretiuscula – an ornamental grass
Alternative Name	Meaning
Mania Lane	Carex Lucida – an ornamental grass
Maurea Lane	Carex Lucida – an ornamental grass

 

10.     This lane runs off Karepiro Drive – Karepiro means “wetland”, hence the associated names of ornamental grasses.

11.     The preferred and alternative names are all supported by Ngāti Manuhiri

12.     All of the names are approved for use by Land Information New Zealand.

13.     The proposed names are deemed to meet the council’s road naming guidelines and the officer’s recommendation is to approve the applicant’s preference.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14.     The decision sought for this report does not trigger the significance policy and is not considered to have any immediate impacts on council groups.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15.     The decision sought for this report does not trigger the significance policy and is not considered to have any immediate impacts on the community.

Tauākī whakaaweawe Māori

Māori impact statement

16.     The applicant has consulted with local iwi, Ngāti Manuhiri, and sought their comment. Iwi has said that they support the applicant’s proposed names.

Ngā ritenga ā-pūtea

Financial implications

17.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

18.     There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

19.     Approved road names are notified to Land Information New Zealand which records them on their New Zealand wide land information database which includes street addresses issued by councils.

 

 

Ngā tāpirihanga

Attachments

No.	Title	Page
a⇩	67 Karepiro Drive Stanmore Bay Locality Map	149
b⇩	67 Karepiro Drive Stanmore Bay Scheme Plan	151

     

Ngā kaihaina

Signatories

Author	Frank Lovering – Senior Subdivision Advisor, Orewa
Authorisers	Trevor Cullen - Team Leader Subdivision Lesley Jenkins - Relationship Manager

 

Hibiscus and Bays Local Board 20 February 2019

 

Hibiscus and Bays Local Board 20 February 2019

 

Hibiscus and Bays Local Board 20 February 2019

 

Metro Park West - concept design

File No.: CP2019/00784

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval of a concept design for the development of Metro Park West.

Whakarāpopototanga matua

Executive summary

2.       Metro Park West is a large 14-hectare neighbourhood reserve that is currently an open grassed space. A concept design has been prepared to develop the park.

3.       Community engagement has been completed and has helped to inform and shape the design.

4.       The Hibiscus and Bays Local Board indicated support of the concept design at a workshop in November 2018.

5.       This report seeks approval of the design prior to detailed design, consent applications and construction.

 

Ngā tūtohunga Recommendation/s That the Hibiscus and Bays Local Board: a)      approve the concept design proposal dated November 2018 (Attachment A), for the development of Metro Park West. b)      request staff progress the project through to construction.

 

Horopaki

Context

Background

6.       Metro Park West is located within the heart of the Millwater residential development, at the intersection of Bankside Road and Butler Stoney Crescent in Silverdale. It is a large 14 hectare neighbourhood reserve that is currently an open grassed space, with a sloping aspect, sea views and a natural amphitheatre. The park is also referred to as Butler Stoney Park.

7.       The Millwater development has been completed in stages over the past seven years and further stages are currently under construction. The area is developing rapidly and contains a mix of housing types including townhouses, apartments and houses.

8.       Within the Millwater area there are several reserve areas that have already been developed, including Metro Park East, (a sports field facility), Millwater Park Playground Reserve and Millwater Park Bush Reserve.

9.       A masterplan was prepared for the development of the reserve as part of the Metro Park West Reserve Management Plan (adopted in October 2009 and amended in February 2010).

10.     Funding was allocated in the Long term Plan in financial year 2016/2017 to progress with the concept design for the reserve. The scope included investigating whether the initial concept design of 2010 was still appropriate, and to explore alternative design options for the reserve that were in keeping with the original concept, but reflected the wishes of the local residents that now lived within the area.

11.     The objective was to design an amenity park that compliments the existing reserves and also provides a space for leisure and family friendly activities. The scale of the reserve, contour of the land and natural amphitheatre were key considerations. Parts of the site are wet in winter and the design needed to provide a solution that ensures the reserve is accessible year round.

12.     Initial engagement with the community, Silverdale School and local residents was undertaken in 2016 to help inform the concept design process. Generally, there is a desire to keep the space open, with walking paths, shade trees, provision for picnic tables and seating, car parking and toilet facilities. Other key considerations were the opportunity to provide for public events.

13.     Bespoke Landscape Architects were engaged in 2017 to undertake the concept design phase, and provide two concept options for consideration by the local board and community.

Links to the local board plan

14.     The project aligns with the following Hibiscus and Bays Local Board Plan 2017 outcomes and objectives –

Outcome – Our community enjoys access to quality parks, reserves and facilities for leisure, sport and recreation

Objective – Protect, maintain and improve access and amenity for activities on our coastlines, parks and reserves

Outcome - Our people are involved and have a strong sense of pride in the look and feel of their local areas

Objective – Communities in our area are empowered to plan for their future.

Outcome – A protected and enhanced environment

Objective – Continue to work with the community, volunteer groups, schools, iwi and businesses to protect and enhance the environment.

Tātaritanga me ngā tohutohu

Analysis and advice

Engagement

15.     Two alternative concept designs (Concept 1 – Meadow and Creek, and Concept 2 – Industry and Arbor) were completed and presented to the local board at a workshop in June 2018 for consideration. Both concepts provided for car parking, toilets, walkways, play facilities, event staging, amenity planting areas and furniture. 

16.     The local board requested that both concept designs were shared with the local community through a community engagement process, and feedback sought on design preferences.

17.     The designs were circulated to iwi in August 2018, and feedback was received from Ngāti Manuhiri and Ngā Maunga Whakahii o Kaipara. Concept 1 was supported in principle by Ngā Maunga Whakahii o Kaipara, with Ngāti Manuhiri not indicating a preference. Both iwi provided comments on preferences for plant species and appropriate stormwater solutions.

 

 

18.     Consultation with the local community took place in September 2018 through the Auckland Council Have Your Say webpage and email. In addition, two community drop-in events were held at the Stoney Homestead on evenings during the month. Several local board members attended these sessions. The consultation process was promoted through the local Millwater Mag publication and the local residents group.

19.     A total of 101 submissions were received. Ninety eight were on-line submissions, one via email and two hard copy form responses.

Preferred design

20.     The majority of the feedback received indicated a preference for Concept 1 – Meadow and Creek. Key aspects of the preference included –

·    Sinuous lines and natural forms

·    Scenic landscape

·    Open and enclosed (varied size) spaces

·    Good mix between amenity and recreation

·    Market spaces

21.     The less preferred design of Concept 2 – Industry and Arbor received positive feedback on the following aspects -

·    Orchard / fruit trees

·    Market / farmers market

22.     A revised concept design has been prepared based on Concept 1 incorporating favourable design features from both concepts, as well as including key aspects highlighted through the community engagement process. (Attachment A – Metro Park West Revised Concept Proposal November 2018)

23.     The design works predominantly with the existing site contour of the reserve, minimising earthworks and utilising the natural features of the site. The upper slopes will provide opportunities for lookouts to Orewa beach and walkways, and the lower flatter area will be utilised for more structured development including a car park and toilet facilities. A key feature of the design is a wide planted curved swale to address the drainage within the reserve, and help with creating zones within the park, whilst also referencing the former watercourses and providing stormwater solutions as highlighted by iwi.

Metro Park West Revised Concept Proposal

Car parking

24.     Provision and location of car parking was one of the key themes of the feedback. There was community support for establishing the road between Butler Stoney Crescent and Bankside Drive and locating car parking along the road as depicted in Concept 1. The majority of respondents that commented on car parking stated that locating car parking within the reserve was not preferred.

25.     It was interpreted that the car park design and location in Concept 2 was perceived to be intrusive and occupied space that could be better utilised.

26.     The car park location in Concept 1 was preferred as this proposed establishing a new road with parking on the outer periphery of the park. However, the ideal implementation of this design solution is dependent on the timing of the development of the adjacent property.

27.     A compromise design solution has been investigated and is proposed. This involves constructing an interim hardstand / car parking area within the park boundary that enables a dual function. The area could be used for car parking in the medium term, as well as function as a market hard stand area. In the future when the adjacent through road is developed, car parking could be focused along the road side, and the internal hard stand area dedicated as a market and event space. This is shown on sheet 3 of Attachment A and below.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28.     Council’s parks and places specialist and maintenance delivery coordinators have been consulted and are supportive of the proposal.

29.     Development of the reserve has been discussed with the Auckland Council Event Facilitation team and their feedback was incorporated as part of the concept design process.

30.     Healthy Waters will be consulted on the design of the stormwater aspects as part of the developed design phase.

31.     Staff will collaborate with Auckland Transport on the design and development of the extension to Butler Stoney Crescent when the road is developed, to ensure that the design compliments the park and provides for car parking.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32.     The revised concept design was presented to the local board at a workshop on 29 November 2018. Local board members indicated support for the design and requested that the plans were shared with the community at the Millwater Christmas Market on 9 December 2018.

33.     Feedback from the community at the market event indicated support for the design.

Tauākī whakaaweawe Māori

Māori impact statement

34.     Engagement with mana whenua on this project has been undertaken as part of the consultation process.

35.     The potential development of Metro Park West was discussed with local iwi at a Northwest hui forum in 2017, and interested iwi attended a site visit. Iwi requested recognition of the former watercourses through the reserve within the design, and to provide input into stormwater controls and planting options.

36.     The two alternative concept designs were circulated to iwi in August 2018, and feedback was received from Ngāti Manuhiri and Ngā Maunga Whakahii o Kaipara. Concept 1 was supported in principle by Ngā Maunga Whakahii o Kaipara, with Ngāti Manuhiri not indicating a preference. Both iwi provided comments on preferences for plant species and appropriate stormwater solutions.

37.     There will be further opportunities for Ngāti Manuhiri and Ngā Maunga Whakahii o Kaipara to be involved in the project through the detailed design phase, and the development of sculptural markers referencing the park’s historic gully system.

Ngā ritenga ā-pūtea

Financial implications

38.     A high level indicative cost estimate of Concept 1 was completed as part of the original design process. The cost estimate was $9.1m, and the revised concept design is anticipated to be within this range.

39.     This cost is comparable with other reserve development projects within the city of a similar scale, depending on the size and complexity.

40.     A total budget has been allocated to the project from the regionwide growth fund of $6,835,000 over multiple financial years from 2017 – 2024.

41.     Additional funding of $2.4m is estimated to be required in future years, to enable all aspects of the design to be constructed. Projects within the Growth Programme are prioritised for funding across the region, and additional future funding will be dependent on a prioritisation process.

42.     Staging of the construction will be investigated as part of the developed design phase, to provide options based on funding availability.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

43.     Resource consent is required and the preparation and processing of this consent may have an impact on the time frame for construction.

44.     The site was formerly agricultural land and there is a risk of ground contamination associated with the possible past use of agricultural chemicals. Soil testing will be investigated as part of the developed design phase to ascertain whether there is any evidence of contamination. If mitigation is required this will impact on construction costs.

45.     Staging the construction over multiple years may result in an escalation in construction costs, and additional funding may be required.

 

 

Ngā koringa ā-muri

Next steps

46.     Detailed design, site investigation work and resource consenting will be progressed in 2019.

47.     A phasing plan will be developed to identify options for staging the construction across multiple years. It is anticipated that construction work would commence in late summer of 2019 – 2020, and be staged across years 2019 – 2024.

48.     The table below summarises the anticipated next steps and estimated delivery timeframe for the project. The estimated timeframes assume successful and timely completion of each identified project step. Unforeseen delays in the procurement or the resource consent process, have the potential to delay completion of the project beyond the identified timeframe. 

Developed design	March/April/May/June 2019
Resource consent application (It is assumed that the consent application will be processed as a non-notified application.)	July/August 2019
Detailed design	September/October/November 2019
Procure physical works contractor for Stage 1	November/December 2019
Physical works Stage 1	January 2020 – October 2020

 

49.     Collaboration with iwi on aspects of the design and the interpretive markers will be undertaken as the project progresses.

 

 

Ngā tāpirihanga

Attachments

No.	Title	Page
a⇩	Metro Park West Revised Concept Proposal	161

     

Ngā kaihaina

Signatories

Author	Angela Levet – Senior Growth Development Specialist
Authorisers	Rob Cairns - Manager Parks and Recreation Policy Rod Sheridan - General Manager Community Facilities Lesley Jenkins - Relationship Manager

 

Hibiscus and Bays Local Board 20 February 2019

 

Hibiscus and Bays Local Board 20 February 2019

 

Hibiscus and Bays Local Board 20 February 2019

 

Hibiscus and Bays Local Board 20 February 2019

 

Hibiscus and Bays Local Board 20 February 2019

 

Hibiscus and Bays Local Board 20 February 2019

 

Ward Councillors Update

File No.: CP2018/24587

  

 

Te take mō te pūrongo

Purpose of the report

1.       The Hibiscus and Bays Local Board allocates a period of time for the Ward Councillors, Councillor Wayne Walker and Councillor John Watson, to update them on the activities of the Governing Body.

 

 

Ngā tūtohunga Recommendation/s That the Hibiscus and Bays Local Board: a)      thank Councillors Walker and Watson for their update.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author	Vivienne Sullivan - Local Board Democracy Advisor
Authoriser	Lesley Jenkins - Relationship Manager

 

Hibiscus and Bays Local Board 20 February 2019

 

Governance Forward Work Calendar

File No.: CP2018/24586

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the local board with a governance forward work calendar.

Whakarāpopototanga matua

Executive summary

2.       This report contains the governance forward work calendar: a schedule of items that will come before the local board at business meetings and workshops over the next 12 months.

3.       The calendar aims to support local boards’ governance role by:

·        ensuring advice on agendas and workshop material is driven by local board priorities

·        clarifying what advice is required

·        clarifying the rationale for reports.

4.       The calendar will be updated every month. Each update will be reported back to business meetings.  It is recognised that at times items will arise that are not programmed. Local board members are welcome to discuss changes to the calendar.

 

 

Ngā tūtohunga Recommendation/s That the Hibiscus and Bays Local Board: a)      receive the Governance Forward Work Calendar.

 

Ngā tāpirihanga

Attachments

No.	Title	Page
a⇩	Governance Forward Work Calendar	171

     

Ngā kaihaina

Signatories

Author	Vivienne Sullivan - Local Board Democracy Advisor
Authoriser	Lesley Jenkins - Relationship Manager

 

Hibiscus and Bays Local Board 20 February 2019

 

 

 

 

Hibiscus and Bays Local Board 20 February 2019

 

Record of Workshop Meetings

File No.: CP2018/24588

  

 

Te take mō te pūrongo

Purpose of the report

1.       The Hibiscus and Bays Local Board held workshop meetings on 6 December 2018 and 7 February 2019.

 

 

Ngā tūtohunga Recommendation/s That the Hibiscus and Bays Local Board: a)      endorse the records of the workshop meetings held on 6 December 2018 and 7 February 2019.

 

Ngā tāpirihanga

Attachments

No.	Title	Page
a⇩	Record of Workshop Meeting, 6 December 2018	177
b⇩	Record of Workshop Meeting, 7 February 2019	179

     

Ngā kaihaina

Signatories

Author	Vivienne Sullivan - Local Board Democracy Advisor
Authoriser	Lesley Jenkins - Relationship Manager

 

Hibiscus and Bays Local Board 20 February 2019

 

 

Hibiscus and Bays Local Board 20 February 2019

 

 

    

  

Hibiscus and Bays Local Board 20 February 2019

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 8.1      Attachment a    Submission and photos                                 Page 183

Item 8.2      Attachment a    Whangaparaoa Tennis Club Presentation    Page 189

Item 8.4      Attachment a    Memorandum and attachments                    Page 193

Hibiscus and Bays Local Board 20 February 2019

 

 

 

 

 

Hibiscus and Bays Local Board 20 February 2019

 

 

 

 

Hibiscus and Bays Local Board 20 February 2019