Minutes of Kaipātiki Local Board

9.1	Pest-Free Kaipatiki
	Rob Thomas and Jo Knight, representing Pest-Free Kaipātiki, were in attendance to address the board in support of this item. A PowerPoint presentation, a flyer and the draft Halo Plan were provided. Copies have been placed on the Auckland Council website and are available as a minutes attachment.
	Resolution number KT/2019/4 MOVED by Chairperson J Gillon, seconded by Member K McIntyre: That the Kaipātiki Local Board: a) receive the public forum item and thank Rob Thomas and Jo Knight for their attendance and presentation. CARRIED
	Attachments a 20 February 2019 Kaipātiki Local Board: Pest-Free Kaipātiki - presentation b 20 February 2019 Kaipātiki Local Board: Pest-Free Kaipātiki - flyer c 20 February 2019 Kaipātiki Local Board: Pest-Free Kaipātiki - draft Halo Plan

9.2	Jesse Jensen
	Jesse Jensen was in attendance to address the board in support of this item. A photo of an art mural was provided. A copy has been placed on the Auckland Council website and is available as a minutes attachment.
	Resolution number KT/2019/5 MOVED by Chairperson J Gillon, seconded by Member P Gillon: That the Kaipātiki Local Board: a) receive the public forum item and thank Jesse Jensen for his attendance. CARRIED
	Attachments a 20 February 2019 Kaipātiki Local Board: Jesse Jensen - photo of art mural

10 Extraordinary Business

There was no extraordinary business.

Manuka Reserve - Renew Playspace Report

Resolution number KT/2019/6

MOVED by Chairperson J Gillon, seconded by Member A Hartley:

That the Kaipātiki Local Board:

a) approve the developed design of the Manuka Reserve playground and basketball half-court renewal, as detailed in the Manuka Playspace Developed Design July 2018 (as outlined in Attachment A of the agenda report), to allow consenting and tendering to take place.

b) endorse the inclusion of the pātaka climbing structure, being designed in conjunction with Ngai Tai Ki Tamaki.

c) approve up to $15,000 of locally driven initiatives capital budget be allocated to the installation of shade sails at the Manuka Reserve playground.

d) delegate authority to the Chairperson, in consultation with the Deputy Chairperson, to approve the final size, colour and location of the shade sails once tenders have been received, noting that there may be a request for further funding.

e) request that project signage, including a graphic of the proposed playground, is provided at the site prior to and during construction, for public awareness.

f) note that construction is planned for early winter 2019.

CARRIED

12	Approval of the draft Birkenhead War Memorial Park masterplan for public consultation
	Nicki Malone, Service and Asset Planner, and Jacquelyn Collins, Service and Asset Planner, from Service, Strategy and Integration, were in attendance to address the board in support of this item. A correctly formatted copy of Attachment F to the agenda report was provided. A copy has been placed on the Auckland Council website and is available as a minutes attachments.
	Resolution number KT/2019/7 MOVED by Member P Gillon, seconded by Chairperson J Gillon: That the Kaipātiki Local Board: a) approve the draft Birkenhead War Memorial Park masterplan (presented as Attachment A dated 20 February 2019) for public consultation. b) request that the public consultation planned to take place in March/April 2019 includes the following activities in addition to what is outlined in the agenda report: i. an offer for individual meetings with the boards or committees that hold a lease at Birkenhead War Memorial Park ii. a meeting with Birkenhead Returned Services Association in recognition of the important role they have in supporting and commemorating the war memorial aspect of Birkenhead War Memorial Park iii. a combined park user / key stakeholder session is held as a ‘close the loop’ exercise to the co-design workshops held in February 2018. c) note that the funding approved by the Governing Body through the Long-term Plan 2018-2028 is insufficient to fully implement the draft Birkenhead War Memorial masterplan, and to address this, the following activities will be undertaken: i. masterplan implementation will be staged over time ii. projects will be prioritised and progressed in order of priority iii. alternative funding sources are likely to be needed to fully implement the masterplan. CARRIED
	Attachments a 20 February 2019 Kaipātiki Local Board: Manuka Reserve renew playspace report - reformatted Attachment F

Precedence of Business

Resolution number KT/2019/8

MOVED by Chairperson J Gillon, seconded by Member K McIntyre:

That the Kaipātiki Local Board:

b) agree that Item 20 - Feedback on draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039, be accorded precedence at this time.

CARRIED

Note: Item 20 - Feedback on draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039, was considered prior to Item 13 - Renewal and variation of the community lease to Beachhaven Bowling Club Incorporated at Shepherds Park, Cresta Avenue, Beach Haven.

20	Feedback on draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039
	Nancy Chu, Principal Policy Analyst, and Ruth Woodward, Policy Manager, from Community and Social Policy, were in attendance via Skype to address the board in support of this item. A PowerPoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number KT/2019/9 MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant: That the Kaipātiki Local Board: a) delegate authority to the Deputy Chairperson, Member Hartley and Member McIntyre to develop feedback on behalf of the board on the draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039, noting that: i. prepared feedback will be presented to the March business meeting for consideration and endorsement ii. local board feedback is required in order to inform regional decision-making by the Environment and Community Committee at its June meeting iii. delegated members are encouraged to work with representatives of other local boards on the North Shore in an effort to develop feedback that is consistent across the sub-region. CARRIED
	Attachments a 20 February 2019 Kaipātiki Local Board: Item 20 Feedback on draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039 - presentation

Renewal and variation of the community lease to Beachhaven Bowling Club Incorporated at Shepherds Park, Cresta Avenue, Beach Haven

Resolution number KT/2019/10

MOVED by Chairperson J Gillon, seconded by Member A Hartley:

That the Kaipātiki Local Board:

a) grant the final renewal of the community lease with a variation of the lease area (refer Attachment A to the agenda report) to Beachhaven Bowling Club Incorporated at Shepherds Park, Cresta Avenue, Beach Haven described as Part Lot 155, Deeds Plan 682 and contained in NA503/110 on the following terms and conditions:

i. term – eleven (11) years commencing 1 May 2018, with no further right of renewal with final expiry on 30 April 2029

ii. rent - $1 plus GST per annum, if demanded

iii. the lease area is varied by way of the partial surrender of 3500m² more or less of land comprising of the leased area and outlined in Attachment A of the agenda report.

b) note all other terms and conditions will be in accordance with the original lease agreement dated 1 May 1996.

CARRIED

Surrender and grant of a new community lease to Birkenhead United Association Football and Sports Club Incorporated at Shepherds Park, Melba Street, Beach Haven

Resolution number KT/2019/11

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:

That the Kaipātiki Local Board:

a) approve the surrender of the current community lease dated 1 May 1985 to Birkenhead United Association Football and Sports Club Incorporated at Shepherds Park, Melba Street, Beach Haven (refer to agenda report Attachment A - lease area).

b) thank Birkenhead United Association Football and Sports Club Incorporated for agreeing to the surrender of the current, outdated lease.

c) grant a new community lease to Birkenhead United Association Football and Sports Club Incorporated at Shepherds Park, Melba Street, Beach Haven (refer to agenda report Attachment B New Lease Area) on land legally described as Part Lot 157 DP 20048 in Certificate of Title NA484/178 on the following terms and conditions:

i. term - ten (10) years commencing 1 March 2019, with one right of renewal for ten (10) years with final expiry on 28 February 2039

ii. rent - $10 plus GST per annum, if demanded

iii. the storage shed is included in the lease, but remains in council-ownership

iv. the Birkenhead United Association Football and Sports Club Incorporated Community Outcomes Plan being negotiated with the club, is approved by the Kaipātiki Local Board Chairperson, in consultation with the Deputy Chairperson, and attached to the lease document.

d) note all other terms and conditions will be in accordance with the Auckland Council Community Guidelines July 2012.

CARRIED

New community lease to North Shore Women's Centre at the Mayfield Centre, 5 Mayfield Road, Glenfield

Resolution number KT/2019/12

MOVED by Member A Hartley, seconded by Chairperson J Gillon:

That the Kaipātiki Local Board:

a) grant a new community lease to North Shore Women’s Centre at the Mayfield Centre, 5 Mayfield Road, Glenfield, described as Part Lot 466 Parish of Takapuna (refer Attachment A of the agenda report) on the following terms and conditions:

i. term - five (5) years commencing 1 March 2019, with one right of renewal for five (5) years with final expiry on 28 February 2029

ii. rent – $1 plus GST per annum, if demanded

iii. operational charge - $2700 plus GST per annum

iv. the North Shore Women’s Centre Community Outcomes Plan (refer Attachment B of the agenda report) be attached to the lease.

b) approve the community outcomes plan (refer Attachment B of the agenda report) that will become a schedule to the lease.

c) note that all other terms and conditions will be accordance with the Auckland Council Community Guidelines July 2012.

CARRIED

Auckland Transport Monthly Update

Marilyn Nicholls, Elected Member Relationship Manager from Auckland Transport, was in attendance to address the board in support of this item.

Resolution number KT/2019/13

MOVED by Chairperson J Gillon, seconded by Member K McIntyre:

That the Kaipātiki Local Board:

a) note the Auckland Transport monthly update to the Kaipātiki Local Board for February 2019.

CARRIED

Kaipātiki Community Facilities Trust Quarterly Report

Jill Nerheny, Manager of the Kaipātiki Community Facilities Trust, was in attendance to address the board in support of this item.

Resolution number KT/2019/14

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:

That the Kaipātiki Local Board:

a) receive the Kaipātiki Community Facilities Trust quarter two 2018/2019 report.

CARRIED

Kaipātiki Community Places Quarterly Reports

Resolution number KT/2019/15

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:

That the Kaipātiki Local Board:

a) receive the Kaipātiki Community Places quarter two 2018/2019 reports.

CARRIED

Auckland Council’s Quarterly Performance Report: Kaipātiki Local Board for quarter two 2018/2019

Paul Edwards, Senior Local Board Advisor, and Pramod Nair, Lead Financial Advisor, were in attendance to address the board in support of this item.

MOVED by Member L Waugh, seconded by Member A Hartley:

That the Kaipātiki Local Board:

a) receive the performance report for the financial quarter ending 31 December 2018.

b) note the Chairperson has exercised their delegated authority to approve changes to the following work programme activities that were presented by staff, as per Attachment C:

i. ID#174 - KCFT Delivered Events – Kaipātiki.

c) note the installation of brand new bollards on the boundary of Jean Sampson Reserve which will require consideration by the board when it is asked to approve the project scope, with particular reference to the proposed picket fence, prior to physical works.

The Chairperson requested that the motion be taken in parts.

Resolution number KT/2019/16

That the Kaipātiki Local Board:

a) receive the performance report for the financial quarter ending 31 December 2018.

b) note the Chairperson has exercised their delegated authority to approve changes to the following work programme activities that were presented by staff, as per Attachment C:

i. ID#174 - KCFT Delivered Events – Kaipātiki.

CARRIED

That the Kaipātiki Local Board:

A division was called for, voting on which was as follows:

For

Member A Hartley

Member K McIntyre

Member L Waugh

Against

Chairperson J Gillon

Member P Gillon

Deputy Chairperson D Grant

Abstained

The motion was declared equal.

The Chairperson exercised their casting vote against so the motion was Lost.

LOST

Additions to the 2016-2019 Kaipātiki Local Board meeting schedule

Paul Edwards, Senior Local Board Advisor, was in attendance to address the board in support of this item.

Resolution number KT/2019/17

MOVED by Chairperson J Gillon, seconded by Member K McIntyre:

That the Kaipātiki Local Board:

a) approve an additional meeting date to be added to the 2016-2019 Kaipātiki Local Board meeting schedule to accommodate the Annual Plan 2019/2020 timeframes as follows:

i. Wednesday, 5 June 2019, 9.30am, at the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield.

CARRIED

22	Kaipātiki Local Board Chairperson's Report
	There was no Chairperson’s report at this time.

Members' Reports

Deputy Chairperson Danielle Grant provided a written member’s report. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

MOVED by Deputy Chairperson D Grant, seconded by Chairperson J Gillon:

That the Kaipātiki Local Board:

a) receive the tabled report from Deputy Chairperson Danielle Grant.

b) support the Chairperson to speak to the Hearings Panel on behalf of the local board regarding the Freedom Camping Bylaw in order to articulate the board’s position on the issue.

c) request that the Hearings Panel reconsider its position regarding the establishment of a general rule within the Freedom Camping Bylaw, which would restrict the use of other places for freedom camping not specified within the bylaw.

Member L Waugh moved an amendment by addition to the original motion.

MOVED by Member L Waugh, seconded by Member K McIntyre:

That the Kaipātiki Local Board:

d) support the introduction of a booking system to control and manage freedom camping in those specified areas identified as part of the final Freedom Camping Bylaw.

A division was called for, voting on which was as follows:

For

Member A Hartley

Member K McIntyre

Member L Waugh

Against

Chairperson J Gillon

Member P Gillon

Deputy Chairperson D Grant

Abstained

The motion was declared equal.

The Chairperson exercised their casting vote against so the motion was Lost.

LOST

The Chairperson put the substantive motion.

Resolution number KT/2019/18

MOVED by Deputy Chairperson D Grant, seconded by Chairperson J Gillon:

That the Kaipātiki Local Board:

a) receive the tabled report from Deputy Chairperson Danielle Grant.

b) support the Chairperson to speak to the Hearings Panel on behalf of the local board regarding the Freedom Camping Bylaw in order to articulate the board’s position on the issue.

CARRIED

Resolution number KT/2019/19

MOVED by Member L Waugh, seconded by Chairperson J Gillon:

That the Kaipātiki Local Board:

d) receive the verbal update from Member L Waugh.

CARRIED

Resolution number KT/2019/20

MOVED by Deputy Chairperson D Grant, seconded by Chairperson J Gillon:

That the Kaipātiki Local Board:

e) receive the verbal update from Member A Hartley.

CARRIED

Attachments

a 20 February 2019 Kaipātiki Local Board: Item 23 Members' Reports - Deputy Chairperson Danielle Grant's written report

Governing Body Members' Update

Resolution number KT/2019/21

MOVED by Chairperson J Gillon, seconded by Member K McIntyre:

That the Kaipātiki Local Board:

a) note the Governing Body members’ verbal updates.

CARRIED

Workshop Records - Kaipātiki Local Board - December 2018

Resolution number KT/2019/22

MOVED by Chairperson J Gillon, seconded by Member K McIntyre:

That the Kaipātiki Local Board:

a) note the record for the Kaipātiki Local Board workshop held on Wednesday 5 December 2018.

CARRIED

Governance Forward Work Calendar

Resolution number KT/2019/23

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:

That the Kaipātiki Local Board:

a) note the Kaipātiki Local Board March – April 2019 governance forward work calendar and February – March 2019 workshop forward work plan.

CARRIED

27 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

7.26 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	John Gillon
Deputy Chairperson	Danielle Grant
Members	Paula Gillon
	Ann Hartley, JP
	Kay McIntyre, QSM
	Lindsay Waugh

Councillors	Chris Darby	From 5.41pm [Item 17]
	Richard Hills	From 5.41pm [Item 17]