Agenda of Manurewa Local Board

No.	Title	Page
a ⇩	21 February 2019 Members update - Sarah Colcord	13

Manurewa Local Board

21 February 2019

Auckland Transport February 2019 update to the Manurewa Local Board

File No.: CP2019/01027

Te take mō te pūrongo

Purpose of the report

To provide an update to the Manurewa Local Board on transport-related matters in its area, including Local Board Transport Capital Fund (LBTCF) projects.

Whakarāpopototanga matua

Executive summary

1. This month’s report includes information on:

· Te Mahia station upgrade

· Update on Airport Botany Rapid Transit

· Red light running

· AT Local

· New Bus services

· New Board Directors appointed

· Auckland Bike Challenge

· AT quarterly report from October to December 2018.

2. This report also provides an update on various Local Board Transport Capital Fund (LBTCF).

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) receive the report entitled ‘Auckland Transport February 2019 update to the Manurewa Local Board’.

Horopaki

Context

3. This report addresses transport-related matters in the local board area and includes information on the status of the Local Board Transport Capital Fund (LBTCF) and LBTCF projects.

4. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme.

5. Any LBTCF projects selected must be safe, must not impede network efficiency, and must be located in the road corridor or on land controlled by Auckland Transport (though projects running through parks can be considered if there is a transport outcome).

6. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. Auckland Transport reports on a monthly basis to local boards, as set out in the Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

Tātaritanga me ngā tohutohu

Analysis and advice

Local projects and activities

Te Mahia station upgrade

7. Auckland Transport have completed the majority of works at Te Mahia Station.

8. Improvements include platform drainage improvements; a new station shelter; lighting, public announcement system, passenger information and CCTV improvements; and perimeter fencing and upgrades to the pedestrian level crossing. The improvements will bring the station up to full Auckland Transport Code of Practice (ATCOP) standards.

9. Additional station signage remains to be installed which should occur within the next 2 months.

Quarterly report on Auckland Transport projects and activities

10. Attached for the board’s information is a summary of Auckland Transport’s activities over the past quarter in the local board area as well as regionally. Attachment A is Auckland Transport activities in the Manurewa Local Board area and regionally for the October –December 2018 quarter. Attachment B is Travelwise Schools activities in the Manurewa Local Board area for the October – December 2018 quarter.

Regional projects and activities

Update on Airport Botany Rapid Transit

Consultation

11. During November and December 2018, the Southwest Gateway (Airport to Botany Rapid Transit and 20 Connect) project teams attended nine community open days across south and east Auckland.

12. Approximately 850 people were spoken with and around 500 written comments recorded.

13. The Engagement team included staff who spoke English, Tongan, Samoan, Maori, Chinese, Hindi and Urdu to ensure a variety of languages could be used to actively engage with the community.

14. Some of the key themes captured in the engagement feedback were: safety, connectivity and integration of projects with other infrastructure (current and proposed future) in the southeast and southwest Auckland, and growth and development.

15. There was also strong support for the future Rapid Transit Network route to run from Botany to the Airport. Technical work is ongoing to confirm the preferred rapid transit route alignment.

Early Improvements to Airport Access

16. Early improvements projects, including the proposed new Puhinui Interchange, remain closely integrated with the wider Airport to Botany Rapid Transit programme of works.

17. Puhinui Interchange:

· The project has progressed from concept to preliminary design, which is expected complete at end February 2019.

· Early Contractor Involvement (ECI) tender was issued in January, with award expected in March 2019 to align with the beginning of developed design.

18. Other early improvements:

· Draft Concept designs for proposed Puhinui Road bus lanes and Mangere Walking & Cycling Projects commenced and completed in December 2018.

· Concept designs, development of cost estimates and draft Business Case to be completed first quarter of 2019.

Red Light Running

19. AT launched an eight-week regional awareness campaign for Red Light running on 4 February 2019.

20. In Auckland between 2013 and 2017, running red lights at signalised intersections resulted in the deaths of seven people, with 93 people being seriously injured.

21. AT is substantially increasing its investment in safety and has a target of reducing deaths and serious injuries by 60% over the next ten years. This investment, including additional safety cameras, will improve high-risk routes and intersections, creating a more forgiving and safer road network.

22. This is relevant to the new memorandum of understanding recently signed between AT and the NZ Police for the ongoing enforcement of Auckland’s red-light safety cameras at high-risk intersections.

23. The key objectives of the campaign are:

· To raise awareness around the dangers of running red lights and to change behaviour to help reduce the number of deaths and serious injury crashes at signalised intersections across the Auckland region.

· To encourage drivers to stop completely at red traffic lights, and to stop at amber traffic lights when it is safe to do so.

· To increase driver awareness regarding the serious consequences of red-light crashes and reinforce that drivers should always stop at red lights.

· To encourage positive behaviour strategies relating to intersection safety, such as ‘Red means stop. No exceptions.’

24. The overall objective is to help contribute to the annual 2.6% reduction in deaths and serious injuries on the Auckland local network.

25. AT’s Community Transport staff will be involved in the campaign, engaging with drivers at events, shopping malls and universities to raise awareness of the risk of running red lights and to promote safe road user behaviour near high risk signalised intersections. Community Transport staff will also support NZ Police to deliver an intersection enforcement programme.

26. The target audience for the campaign is all road users in Auckland, with a primary focus on those aged between 20-39 years old, mostly in Auckland Central areas.

AT Local

27. A new on-demand ridesharing service, called AT Local, is now available on the lower Devonport Peninsula. AT Local uses electric vehicles and allows customers to share a ride between any two locations in the designated rideshare zone.

28. As more customers use AT Local, particularly for travel to and from the three ferry terminals, this helps reduce traffic in the local area during the busy morning and afternoon peak periods. Customers can also use AT Local for other trips in the local area, such as going to the shops, medical appointments and eating out. As part of the 12-month trial, AT will look at other parts of Auckland where AT Local could be introduced.

29. Download the AT Local app to book an on-demand trip, or schedule one up to 30 days in advance. For more information, including hours and area of operation, visit AT’s website.

AT Local car

New Bus Services

30. New bus services are being introduced on 24 February 2019. The 128 between Helensville and Hibiscus Coast Station links Kaukapakapa and Waitoki to the wider Auckland public transport network, while the 998 between Wellsford and Warkworth links up with the Kowhai Coast bus services and the 995 to Hibiscus Coast Station.

31. At Hibiscus Coast Station, passengers can transfer to services for the Hibiscus Coast, North Shore, City Centre, Waitoki, Kaukapakapa and Helensville and Northern Express.

32. The 128 will run every 90 minutes on weekdays and two-hourly on weekends, and the 998 will run hourly seven days a week. Both new services are funded by Rodney ratepayers via the Rodney Transport Targeted Rate.

33. AT ran an event in Wellsford on Friday, 15 February at the Wellsford Community Centre, where people were assisted with journey planning, AT HOP cards and concessions.

34. The marketing and communications campaign for the new services includes:

· A comprehensive brochure about the new 998 Wellsford service

· Posters

· Newspaper advertisements

· E-briefings to stakeholders and community groups

· Social media

· Media activity.

35. AT is encouraging people to plan their journeys, and pick up a timetable from customer service centres, libraries and local board offices, download timetables online at https://at.govt.nz/timetables or use the online Journey Planner, which was made available for these services from 10 February 2019.

New Board Directors Appointed

36. Auckland Council’s Appointments, Performance Review and Value for Money Committee appointed three new board directors to the boards of AT and Regional Facilities Auckland (RFA) at its December meeting.

37. Following a rigorous selection process, Dr Jim Mather was appointed as a director to the AT board, and Candace Kinser and Jennifer Rolfe were appointed as directors to the RFA board.

38. Dr Jim Mather is of Ngāti Awa, Tūhoe and English descent. He has 25 years of leadership experience and is currently Chair of Radio New Zealand, Director of Ngāti Awa Group Holdings Limited and a member of the Ministry of Business, Innovation and Employment (MBIE) Risk and Advisory Committee.

39. Dr Mather previously led Māori Television and Te Wānanga o Aotearoa and was Chief Executive of the Pacific Business Trust from 2002 to 2005. He is also a qualified accountant and a member of the Chartered Accountants of Australia and New Zealand and the New Zealand Institute of Directors.

40. A former New Zealand Army officer, Dr Mather was awarded the Sword of Honour in recognition of his distinguished achievements in officer training.

Auckland Bike Challenge

41. AT is partnering with the Children’s charity Variety for the 2019 Auckland Bike Challenge. Variety’s Bikes for Kids Programme provides disadvantaged Kiwi children with their own new bike and helmet, allowing them to experience the freedom and independence that comes with owning a bike. Auckland Bike Challenge participants will be given the option of raising funds for Bikes for Kids at the same time as undertaking the challenge.

42. Those who meet fundraising targets will be invited to attend the presentation of bikes they have funded to the recipients. Prizes will also be awarded to the top three individuals who fundraise the most, and the top organisation within each size category.

43. The 2019 Auckland Bike Challenge will be the fourth time that AT’s Travel Demand team has delivered this annual challenge. This workplace challenge is aimed at encouraging people to cycle more, particularly for work. More than 4,300 people from 499 businesses in Auckland took part in the 2018 challenge, including almost 1,000 new riders.

44. Since the Challenge’s inception, over 17 of Auckland’s elected representatives have taken part. Each local board has a dedicated team within the Auckland Bike Challenge platform under Auckland Council. Governing Body members can sign up through the Governing Body team under Auckland Council.

45. The Challenge will run from 1 – 28 February. Further information on the Challenge is available at https://www.lovetoride.net/auckland?locale=en-GB. To participate in 2019 challenge, register online and cycle for at least 10 minutes anywhere, anytime during the month of February.

46. The Auckland Bike Challenge is part of a national campaign, the Aotearoa Bike Challenge, being run by the New Zealand Transport Agency, Love to Ride, councils and other local partners around the country.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

47. The impact of information (or decisions) in this report are confined to AT and do not impact on other parts of the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Local Board Transport Capital Fund (LBTCF) update

48. The Manurewa Local Board’s transport capital fund is summarised in the table below.

Total Funds Available in current political term (includes 2019/20 FY)	$4,010,293
Amount committed to date on projects approved for detailed design and/or construction	$1,945,056
Capped contribution amount for Te Mahia station upgrade project	$2,000,000
Remaining budget available to allocate by the end of the current political term	$65,237

49. The board’s current LBTCF projects are included in the table below (ROC = rough order of costs, and FEC = firm estimate of cost):

ID#

Project Description

Progress/Current Status

353

Hill Road pedestrian link:

A project to improve pedestrian links on Hill Road between Great South Road and the Botanic Gardens

· FEC = $525,000

· Spend to date = $488,340

· Construction approved in Nov-15 based on FEC of $575,000 (later reduced to $525,000).

· Project completed on four of five sites, except the remaining site at the Hillcrest Grove intersection.

Project update:

· Construction completed at Hillcrest Grove site.

· Defects/cracks that have appeared in the pram crossings on the initial four sites will be replaced at no cost to the board.

· Final costs to be reported.

· No change from last month, final costings are still to be provided.

546

Te Mahia station upgrade:

A project to work in conjunction with AT to upgrade the station beyond the basic scope of works identified by AT

· Capped allocation of $2M

· Spend to date = $1,565,384

· On 16-Nov-17, the board considered and endorsed a package of works to be funded by the LBTCF and approved a maximum allocation of $2 million.

· On 19-Apr-18, the board resolved to include mana whenua signage at the station within its package.

· The site at 286 Great South Road (GSR) was purchased on 29-Jun-18.

· The Manurewa town centre (MTC) steering group is developing options for the site.

Project update:

· The building on 286 GSR has been demolished.

· The MTC has requested that the building foundation hole be resurfaced with asphalt, that the station accessway at the back of the site be widened, and that the existing fencing along the side of the access way at the front of the site be removed (which will require the removal of two lights, a brick footer under the fence, and levelling between the site and access way pavement levels). The removal of the car yard signage has also been requested. An updated cost estimate has been sought.

· Potential short-term options for the site until it can be developed fully have been discussed. Suggestions are a coffee cart, seating, shade, toilets, a wall mural and basketball hoop.

· MTC reps met with AT staff to discuss AT’s current and future station needs and impact on the site. A second design for a future over-bridge and ramp more closely aligned to the current access way is being developed.

· Meeting with MTC reps took place on the 1 February 2019, with AT staff and contractors to agree proposed minor upgrades to the pathway site. Representatives from MTC advised they would seek confirmation from MTC on location of fencing and advise AT staff.

· Works on the remainder of the site began in mid-February 2019.

598

Manurewa town centre clock upgrade and refurbishment

A project to upgrade and return the clock to good working order

· FEC = $36,437

· Spend to date = $315

· On 19-Apr-18, the board approved construction on a project to refurbish the Manurewa town centre clock and to upgrade with new clock case, dials, electrical and lighting, and replace glass viewing-panels at clock base.

· The work is being undertaken by Precision watch and clock repair specialists and managed through the existing maintenance contract.

Project update:

· The clock works were reinstalled on 25-Oct but there have been timekeeping issues since (directly related to the clock being upsized) requiring further work by Precision.

· Precision attended the clock on 28-Nov and further adjustments were made.

· Precision will check the clock on the weekend and then be back to wind and fine-tune the time regulation as normal on Monday.

· This work is now complete.

611

Poppy Places of Remembrance project

· FEC = $8,042

· Final cost = $2,876

· On 21-Jun-18, the board approved the purchase and installation of poppy road name blades along the following roads: Beatty Avenue, Jellicoe Road, Jutland Road, Sturdee Road, Churchill Avenue, Maich Road and Pedestal Lane.

· Installation was completed on 23-Sep-18.

· Final cost reported as $2,876 as Downer installed the signs for no cost.

Project update:

· Halsey Road was inadvertently missed from the list of roads approved for poppy blades in the board’s original resolution.

· A further recommendation is provided for the board’s consideration.

· First tranche has been completed

· Details for the next phase are in the process of being determined.

622

Blanes-Reremanu walkway bollards

· Approved budget $1,500

· Installation completed on 21-Sep-18.

· Final costs to be reported.

639

‘Wordsworth quadrant’ Package 1

A project to reduce speed and improve pedestrian safety in a quadrant bounded by Browns, Roscommon, Weymouth and Russell Roads

· ROC estimate of $219,328

· On 18-Oct-18, the Board approved construction for ‘Package 1’ comprising four solar-powered driver feedback signs on Wordsworth Road and a raised speed table at the existing zebra crossing on Rowandale Avenue outside Rowandale School.

Project update:

· The driver feedback signs were received from the supplier in the last week of November. The contractor has installed all four sockets and expects to install the signs in the first week of December.

· The scheme design for the Rowandale raised zebra crossing is expected by mid-Dec, with consultation expected to start in Jan-Feb.

· Construction is planned for this financial year.

640

‘Wordsworth quadrant’ Package 2

A project to reduce speed and improve pedestrian safety in the Wordsworth quadrant

· ROC estimate of $647,294

· On 18-Oct-18, the board requested detailed design on ‘Package 2’ comprising five raised tables/pedestrian crossings at 157 Wordsworth Road and on all legs of the Wordsworth-Rowandale roundabout.

Project update:

· Investigations are underway, and scheme designs are expected in early 2019.

· The scheme designs, and firm estimates will be reported back to the board for approval once received.

641

‘Wordsworth quadrant’ Package 3

An RSM project to reduce speed and improve pedestrian safety in the Wordsworth quadrant

· ROC estimate of $500,000

· On 18-Oct-18, the board approved detailed design on ‘Package 3’ being a residential speed management (RSM) project for the Wordsworth quadrant.

Project update:

· Data collection complete, which is informing the concept development now underway.

· Workshop to be held with the local board.

642

Exeloos photo film wrap

A project to enhance the appearance of two public facilities on AT-controlled land

· FEC = $21,000

· On 18-Oct-18, the board authorised installation of two photo film wraps based on the quote of $10,500 each ($21,000 total) supplied by Exeloos.

· AT staff admin costs may need to be added into the final cost.

Project update:

· The wrap on the Exeloos unit at the bus station has been installed (see images at Attachment A). A photo credit initially missed from one of the images has since been added.

· The wrap was not able to be applied to the Exeloos unit near the cenotaph due to its existing anti-graffiti coating.

· Quotes have been obtained for removing the anti-graffiti coating alone, for around $8000. However, further costs for will need to be determined to cover any other potential requirements (e.g. water and power access, barriers, traffic management and corridor access permission) before a robust estimate for the further costs needed can be brought to the board for further consideration.

· Currently awaiting final costs, which are being organised by AC Community Facilities. This will be reported to the local board for approval for allocation of LBTCF to complete the project.

643

Various bus shelters

(requests for ROCs do not incur any cost unless the board resolves to proceed further)

· On 18-Oct-18, the board requested rough costs for the installation of bus shelters at the following bus stops:

a. Stop 2125 – 123 Weymouth Road

b. Stop 2276 – 2 Riverton Drive

c. Stop 6796 – Wattle Farm Road (opp Ranger Place)

d. Stop 2314 – 4 Turnberry Drive

e. Stop 2273 – 59 Browns Road

f. Stop 2178 – 96 Browns Road

g. Stop 2171 – opposite 98 Browns Road

h. Stop 6383 – 41 Redoubt Road

i. Stop 2457 – 99 Shifnal Drive.

Project update:

· ROCs to be provided and will be workshopped with the local board at the next available workshop.

Auckland Transport consultations

Local Board Transport consultations

50. Auckland Transport provides local boards with the opportunity to comment on transport projects being delivered in this Manurewa Local Board area.

51. In the reporting period for December 2018 - January 2019, no projects were put forward for comment by the Manurewa Local Board.

Traffic Control Committee resolutions

52. Traffic Control Committee (TCC) decisions within the Manurewa local board area are reported on a monthly basis. There were no decisions within the local area in October.

Tauākī whakaaweawe Māori

Māori impact statement

53. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

54. There are no financial implications in receiving this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

55. There are no risks associated with receiving this report.

Ngā koringa ā-muri

Next steps

56. Auckland Transport provides the Manurewa Local Board with the opportunity to comment on transport projects being delivered in the local board area.

57. Auckland Transport will provide another update report to the board next month.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Auckland Transport activities in the Manurewa Local Board area and regionally for the October –December 2018 quarter	27
b ⇩	Travelwise Schools activities in the Manurewa Local Board area for the October – December 2018 quarter	39

Ngā kaihaina

Signatories

Author

Kenneth Tuai – Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon – Manager Elected Member Relationship Unit, Auckland Transport

Sarah McGhee - Senior Local Board Advisor and acting Relationship Manager Manurewa and Papakura

Manurewa Local Board

21 February 2019

New road name in the subdivision at 110 Alfriston Road, Manurewa

File No.: CP2019/00631

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Manurewa Local Board for a new road name for a new private way in the subdivision at 110 Alfriston Road, Manurewa.

Whakarāpopototanga matua

Executive summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across Auckland.

3. The applicant has submitted the following names for consideration for the new private way at 110 Alfriston Road, Manurewa:

· Mataara Lane (preferred name)

· Tura Lane (alternative name)

· Tautoko Lane (alternative name).

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) approve the road name ‘Mataara Lane’ for the new private way in the subdivision at 110 Alfriston Road, in accordance with Section 319(1)(j) of the Local Government Act 1974.

b) approve the extension of Saralee Drive from east to west across the property.

Horopaki

Context

4. Resource consent (reference BUN60319874- LUC60319877 and SUB60319877) was granted on 21^st December 2018 to subdivide the subject site 110 Alfriston Road, Manurewa, into a 20 lot subdivision. The subdivision will be accessed from the south from Alfriston Road and accessed from the north from Saralee Drive.

Tātaritanga me ngā tohutohu

Analysis and advice

5. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the developer shall be given the opportunity of suggesting their preferred new road names for the local board’s approval.

6. Auckland Council’s road naming criteria typically require that road names reflect:

- a historical or ancestral linkage to an area

- a particular landscape, environment or biodiversity theme or feature

- an existing (or introduced) thematic identity in the area.

The use of Māori road names is actively encouraged.

7. The applicant has proposed the following names for consideration for the new private way at 110 Alfriston Road, Manurewa:

Preference	Proposed New Road Name	Meaning
Preferred Name	Mataara Lane	Vigilant and Alert. A whanau and community trait.
First Alternative	Tura Lane	Nana Tura was from Te Puea Marae (Mangere). In 1973 she gave her blessing and a £2 donation for the Manurewa Marae.
Second Alternative	Tautoko Lane	Support. A whanau and community trait.

8. Land Information New Zealand (LINZ) has confirmed on 18^th January 2019 that the proposed names are acceptable and not duplicated elsewhere in the region.

9. The proposed suffix of ‘Lane’ is deemed acceptable for the new road, as it appropriately describes the characteristics of the lane.

10. The names proposed by the applicant are deemed to meet the road naming guidelines.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11. There are no key impacts of the proposed decision on other parts of the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

12. The decision sought for this report does not trigger the Significance Policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori

Māori impact statement

13. The applicant has consulted with local iwi, and a response was only received from Ngaati Whanaunga. The above names proposed by the applicant are all names and meanings suggested by Mike Baker- RMA Officer for Ngaati Whanaunga Incorporated Society.

Ngā ritenga ā-pūtea

Financial implications

14. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road name.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

15. There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

16. Approved road names are notified to LINZ who records them on their New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Locality Plan	45
b ⇩	Scheme Plan	47

Ngā kaihaina

Signatories

Author

Sarah Dreadon – Senior Planner

Authorisers

Trevor Cullen - Team Leader Subdivision

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

21 February 2019

Auckland Council’s Quarterly Performance Report: Manurewa Local Board for quarter two 2018/2019

File No.: CP2019/00292

Te take mō te pūrongo

Purpose of the report

1. To provide the Manurewa Local Board with an integrated quarterly performance report for quarter two, 1 October – 31 December 2018.

Whakarāpopototanga matua

Executive summary

2. This report includes progress against work programmes (Attachment A), financial performance, key challenges the board should be aware of and any risks to delivery against the 2018/2019 work programme. This is a retrospective report intended to provide a transparent overview and reflect the progress of how the Manurewa Local Board work programme is tracking at the end of quarter two 2018/2019.

3. The work programme is produced annually and aligns with the Manurewa Local Board Plan outcomes.

4. Key activity updates from this quarter are:

· completion of a number of renewals and progress against others

· continuing positive trend in participation at local community facilities

· successful allocation of Rangatahi Youth Scholarships

· progress on the Weymouth Boat Ramp

· expansion of the water quality testing programme on the Manukau Harbour

· blessing of the artwork at the Manurewa Train Station

· successful delivery of the Armistice Day service.

5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. Most activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). The following one activity is reported with a status of red (behind delivery, significant risk):

· David Nathan Park - renew park assets

6. The financial performance report compared to budget 2018/2019 can be found as Attachment B. There are some points for the local board to note.

· Financial operating performance for the Manurewa local board area is almost on budget year to date.

· Operating expenditure is two per cent below budget, with the majority being Locally Driven Initiatives (LDI) having projects overall behind budget.

· Operating revenue for community services is eight and a half per cent behind budget, with the major shortfall being Early Childhood Education (ECE) government subsidies decreasing in line with attendance, plus Active Recreation activities all behind revenue targets.

· Capital spend is on budget, with delivery mainly being within War Memorial Park, Totara Park and Randwick Park.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) receive the performance report for the financial quarter ending 31 December 2018.

Horopaki

Context

7. The Manurewa Local Board has an approved 2018/2019 work programme for the following operating departments:

· Arts, Community and Events; approved on 21 June 2018

· Parks, Sport and Recreation; approved on 21 June 2018

· Libraries and Information; approved on 21 June 2018

· Community Facilities: Build Maintain Renew; approved on 16 August 2018

· Community Leases; approved on 19 July 2018

· Infrastructure and Environmental Services; approved on 21 June 2018

· Local Economic Development; approved on 21 June 2018

· Plans and Places; approved on 19 July 2018.

8. Work programmes are produced annually, to meet the Manurewa Local Board outcomes identified in the three-year Manurewa Local Board Plan. The local board plan outcomes are:

· People in Manurewa are actively connecting everywhere, every day

· A prosperous local economy supporting local people

· Manurewa is well-connected and easy to move around

· Our environment is a source of pride and enjoyment for the community

· Manurewa is our home, our community.

9. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

10. The work programme activities have two statuses; RAG status which measures the performance of the activity (amber and red show issues and risks); and activity status which shows the stage of the activity. These two statuses create a snapshot of the progress of the work programmes.

11. The graph below identifies work programme activity by RAG status (red, amber, green and grey). has been added to show). It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work Programme by RAG status

12. The graph below identifies work programme activity by activity status and department. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: work programme activity by activity status and department

Key activity updates from quarter two

13. The following are key activity updates from quarter two. These are aligned to outcomes in the Manurewa Local Board Plan.

People in Manurewa are actively connecting everywhere, every day

· Nathan Homestead received a total of 12,900 visitors, delivered 44 programmes with 486 participants, and delivered 3 performances that that were attended by 103 people. Highlights included the group exhibition ‘Showcase’ that featured artists Louis Bretaña, Marc Conaco, Dru Douglas, Mariadelle Gamit, Melody-Jazz Makavani, Zanalee Makavani, Sione Monu and Manuha’apai Vaeatangitau and included digital, photographic, video, sculptural, illustrative and sound works.

· A number of renewals were completed in this quarter including the Manurewa War Memorial Park play space and car park, electrifying and upgrading the existing control gate at Wattle Farm Ponds and the Mountfort Park play space.

· The physical works tender was completed for the comprehensive renewal of Te Matariki Clendon Community Centre.

· The Totara Park renewals are also underway. In this quarter staff reviewed tenders. Next steps are to liaise with onsite stakeholders to provide sufficient notice of physical works commencement. The anticipated start is late February 2019.

· Professional services have been engaged to undertake works on the courts at the Netball Manurewa Community and Events Centre, due to begin in January 2019.

· Staff completed a service review of Wiri local park and playspace provision and the findings workshopped in quarter one. Playspace outcomes have now been identified and these will be reported to Panuku so they can proceed with the build of a new play facility in the Wiri Stream Reserve in the 2019/2020 financial year.

· Through the Out and About active parks programme, sixteen activations were delivered in October and November. These included the Glow worm walks at Totara Park, Amazing race at Totara Park and Toddlers in the park at Nathan Homestead. All events had over 100 people taking part. Park play sessions at Kirton Reserve and Kids Try training at Mountfort were rain affected which resulted in low attendance. Kite Day at Keith Park had 40 attendees.

· Manurewa Pool and Leisure Centre has experienced strong growth in visits this quarter. There were 120,926 active visits between September and November, a 27% increase on the same period last year. Customer satisfaction increased from quarter one. Sixteen-and-under swimming has increased by 300% (with the introduction of supervised bombing, Mums and Bubs classes and hosting the WeetBix Triathlon) and Learn-to-Swim enrolments grew 15% over the same period last year. Fitness visits are up by 240%, despite membership remaining constant – so retention initiatives are encouraging more consistent activity from members.

A prosperous local economy supporting local people

· The Manurewa Rangatahi Youth Scholarships 2018/2019 closed on 2 November 2018 with the scholarship panel allocating a total of $20,673.68. The local board will be acknowledging the 2018/2019 Rangatahi (Youth) Scholarship successful recipients at its business meeting in January.

· Responsibility for CCTV maintenance in the Manurewa Town Centre was planned to transfer to Auckland Transport on 31 December 2018. The transition process is underway but is not yet complete. Staff continue to work with Auckland Transport to facilitate the transfer and will update the local board as it progresses.

· A proposal has been submitted by the Manurewa Business Association to facilitate three town centre projects: placemaking in Manurewa, a BID expansion to incorporate Clendon Business Association, and the Tomorrow -Apopo creative project. This will be workshopped in the next quarter to seek local board input.

Manurewa is well connected and easy to move around

· Weymouth Boat Ramp - geotechnical samples, bathymetry and a land survey have been completed. Stakeholders have been advised of the investigation. A report is in draft stage and once approved will be presented to the local board.

Our environment is a source of pride and enjoyment for the community

· In October 2018 a Nau Mai Hood event was held at Manurewa Marae, providing waste education and an opportunity for residents to bring their excess inorganic material. This inaugural event was delivered in collaboration with Manukau Beautification Trust, Clendon Pride, Talking Trash and Manurewa Marae. Thirteen nine cubic metre bins and two nine cubic metre Metal Man trucks were filled. In addition, one E-Waste Truck took e-waste materials to the Abilities Trust for recycling.

· Te Awa Ora Trust (Talking Trash) have door knocked on over 1000 households in Manurewa’s hot spot areas (Clendon Park, Tōtara Heights and Homai) to provide waste education and assistance with booking into the inorganic collection. This has resulted in 175 face-to-face engagements and all households being left with information pamphlets.

· Following direction from the board to expand the water quality testing programme, testing began in early November 2018 and will continue through to the end of March 2019. A review of results will be provided to the board in quarter four. The expanded programme includes weekly enterococci testing across four sites (Weymouth Beach, Roys Road Beach, St Anne’s Beach and Kauri Point Beach), as well as weekly microbial source tracking sampling at two stormwater discharge sites (Weymouth Beach and St.Anne’s Beach).

· The ecological volunteers and environmental programme saw 1528.5 volunteer hours recorded for quarter two. Volunteer activities in Manurewa Local Parks focused on ongoing restoration work, planning for next seasons community tree planting and rubbish clean-ups. Large litter clean ups took place at Trimdon Reserve and Puhinui Stream at Totara Park.

Manurewa is our home, our community

· The Manurewa Train Station Artwork Blessing was delivered on 16 November 2018. The opening included a karakia and walkthrough artwork blessing by two kaumatua from Ngāti Tamaoho iwi and Ngāti Te Ata iwi.

· Approximately 400 people attended the Armistice Day service. Doves were released at the conclusion of the service. Everyone was invited to Southmall for light refreshments and to view the art exhibition displayed in honour of the soldiers and Armistice Day.

· The installation of bronze cast footprints as part of the Manurewa Town Centre memorial bronze statue project has now been completed.

· This year's Fijian Language week theme was; "Noqu vosa me'u bula taka" which means "My language, learn it, speak it, live it". Clendon Library celebrated with a large story time led by local Early Childhood Centres. The final Pasifika story time for the year was celebrated at Clendon by all regular visiting Early Childhood Centres presenting a cultural item followed by food to share.

Activities with significant issues

14. There is one activity with a significant issue:

· David Nathan Park - renew park assets: Project on hold as consideration of the reserve management plan and conservation plan is required which may potentially change original scoping. This was reported as amber in the first quarter.

Activities on hold

15. The following work programme activities have been identified by operating departments as on hold:

· Localised placemaking - integrated ACE programme: All further activity on this work programme line is on hold pending further direction by the local board.

· Build capacity: community organisations, networks and steering groups: This work programme line is currently on hold pending further direction from the local board.

· Manurewa Association Football Club building - renew building exterior and roof: Project on hold as awaiting further instructions regarding local board advocacy.

· Manurewa Community Centre development: Project is currently in strategic assessment phase awaiting the strategic report due April 2019. Once report has been issued, progress project to planning and scoping.

· Manurewa - renew signage FY17-18: Project has been placed on hold due to a region wide initiative for Auckland signage to be bilingual.

· Manurewa AFC Building - refurbish facility: Project on hold as awaiting further instructions regarding local board advocacy.

· War Memorial Park, 16R Gibbs Road, Manurewa - Lease to Manurewa Association Football Club Incorporated: Project on hold as awaiting further instructions regarding local board advocacy.

Changes to the local board work programme

Deferred activities

16. These activities are deferred from the 2018/2019 work programme:

· Planting at Keith Park: In November 2018 the Parks team leading the upgrade of Keith Park advised that the concept plan would be due for completion in the 2019/2020 financial year. As a result, planting at Keith Park will not be undertaken until the 2020/2021 financial year at the earliest. Funding has been redirected to other environmental projects.

Cancelled activities

17. There are no activities that have been cancelled.

Activities merged with other activities for delivery

18. There are no activities that have been merged with other activities for efficient delivery.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. This report informs the Manurewa Local Board of the performance for the quarter ending 31 December 2018.

Tauākī whakaaweawe Māori

Māori impact statement

21. Staff finalised the 2018/2019 funding agreement for Otara Health with outcomes as ratified by mana whenua and local board members. These include working together to focus council effort and resources on increasing Māori voter participation in the urban south, incorporating suggestions of mana whenua, working together to ensure opportunities for education of elected members, and working together to explore holding swearing-in ceremonies for the new local board members on local marae in November 2019.

22. Mana Whenua have attended the monthly hui for the Te Kete Rukuruku programme and continue to work with staff on the partnership programme for Māori naming of parks and places. During quarter three iwi will progress their process to identify Māori names for the approved community parks list. Staff will liaise with mana whenua to provide support with additional information such as maps or reserve management plans to inform iwi awareness of the types of activities and community groups who utilise the parks.

23. The artwork at the Manurewa Train Station was officially blessed during quarter two. The artwork, which lines the covered walkway leading from Southmall to the public transport interchange, has been a collaboration between Auckland Council, Auckland Transport, Manurewa Business Association, Manurewa Local Board and Ngāti Tamaoho and Ngāti Te Ata. It was completed by Maaka Potini and Alexandra Newman, artists from the two local iwi.

24. Whiria Te Muka Tangata, the new co-design group consisting of Māori Services staff, planned and delivered a new programme aimed at increasing Māori tamariki involvement with Auckland Libraries. Māori Services staff have been supporting each other by co-delivering Kia Māia Te Whai / Dare to Explore activities in te reo within the local board area and beyond. Te Reo versions of Kia Māia Te Whai have been taken up by eight children and 20 booklets were given to students at Kura Kaupapa O Manurewa to use throughout the year.

25. In December 2018 Healthy Waters staff hosted a water hui with Manurewa Marae to discuss the principles of water sensitive design and to identify opportunities for improving stormwater management and water sustainability at the marae site. Similar water hui are scheduled for quarter three with the other two participating marae at Papatūānuku Kōkiri and Makaurau. An options report identifying possible improvement opportunities, such as locations for raingardens, tree pits and permeable paving, will be developed in quarter three and presented to Manurewa Marae. Similar reports will also be developed and presented to the other two participating marae in quarter four.

26. Through the Out and About active parks programme, a new partnership has been developed with the Totara Park Mountain Bike Club in the lead up to starting the new free bike rides in partnership with Time2Train (a local provider who works with a lot of kura kaupapa). Time2Train fit riders with a bike and helmet so they can explore offroad paths at Totara park. This programme has been popular with a range of participants. Part of the experience includes learning some basic Te Reo, as the Time2Train staff are fluent speakers.

Ngā ritenga ā-pūtea

Financial implications

27. This report is for information only and therefore there are no financial implications associated with this report.

Financial Performance

28. Locally Driven Initiatives (LDI) operating expenditure is $130,000 underspent partly in Environmental services ($45,000) for ecological and waste projects and ATEED is $70,000 behind budget in Town Centre revitalisation which will be presented to the local board in the next quarter. Community services have a satisfactory mix of overall delivery to budget.

29. Asset Based Services (ABS) operating expenditure is $24,000 below budget. Active recreation services overall are $32,000 over budget. Community facilities and leases are $52,000 over budget, Parks services and facility contracts are $108,000 below budget mostly in repairs and arboriculture.

30. Operating Revenue of $1.7 million was overall behind budget by $163,000. Leisure, fitness and recreation services are behind budget by $110,000 and aquatics by $34,000. Early Childhood Education (ECE) accounts for a further $85,000 shortfall. Nathan Homestead revenue continues to exceed budget ($38,000) mostly for OSCAR approved and WINZ supported school holiday programmes. Community Halls and leases are $21,000 above budget and library services have additional revenue of $13,000 mostly in copying services.

31. Capital expenditure for the 2019 programme is ahead of the revised budget by $6000 and has achieved delivery against the full year of thirty-two per cent.

32. Locally Driven Initiative (LDI) Capex unallocated budget balance at 31 December for the years 2019-2021 is $2.03 million.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

34. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

35. The local board will receive the next performance update following the end of quarter three (March 2019).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Manurewa Q2_Attachment A WP Update	59
b ⇩	Manurewa Q2_Attachment B Operating Performance Summary	89

Ngā kaihaina

Signatories

Author	Robert Boswell - Local Board Advisor - Manurewa
Authoriser	Sarah McGhee - Senior Local Board Advisor and acting Relationship Manager Manurewa and Papakura

Manurewa Local Board

21 February 2019

Manurewa Local Board Governance Forward Work Calendar - February 2019

File No.: CP2018/25247

Te take mō te pūrongo

Purpose of the report

1. To present to the Manurewa Local Board the six months Governance Forward Work Calendar.

Whakarāpopototanga matua

Executive summary

2. The Governance Forward Work Calendar is a schedule of items that will come before the local board at business meetings and workshops over the next six months. The Governance Forward Work Calendar for the Manurewa Local Board is included in Attachment A.

3. The calendar aims to support local boards’ governance role by:

i) ensuring advice on agendas and workshop material is driven by local board priorities

ii) clarifying what advice is required and when

iii) clarifying the rationale for reports.

4. The calendar will be updated every month, be included on the agenda for business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) note the Governance Forward Work Calendar as at 13 February 2019.

Horopaki

Context

5. The council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for Governing Body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6. There are no new projects in the Governance Forward Work Calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities that have been previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes Governing Body policies and initiatives that call for a local board response.

7. This initiative is intended to support the board’s governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

8. The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

i) Topic describes the items and may indicate how they fit in with broader processes such as the annual plan.

ii) Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

iii) Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled below:

Governance role	Examples
Setting direction / priorities / budget	Capex projects, work programmes, annual plan
Local initiatives / specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

9. Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant council staff.

Tātaritanga me ngā tohutohu

Analysis and advice

10. This report is an information report providing the governance forward work programme for the next six months.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11. The council is required to provide Governance Forward Work Calendar to the Manurewa Local Board for their consideration.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

12. All local boards are being presented with a Governance Forward Work Calendar for their consideration.

Tauākī whakaaweawe Māori

Māori impact statement

13. The projects and processes referred to in the Governance Forward Work Calendar will have a range of implications for Māori which will be considered when the work is reported.

Ngā ritenga ā-pūtea

Financial implications

14. There are no financial implications relating to this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

15. This report is a point in time of the Governance Forward Work Calendar. It is a living document and updated month to month. It minimises the risk of the board being unaware of planned topics for their consideration.

Ngā koringa ā-muri

Next steps

16. Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Manurewa Local Board Governance Forward Work Calendar 13 February - 31 May 2019	113

Ngā kaihaina

Signatories

Author	Paula Brooke - Democracy Advisor
Authoriser	Sarah McGhee - Senior Local Board Advisor and acting Relationship Manager Manurewa and Papakura

Chairperson	Angela Dalton
Deputy Chairperson	Stella Cattle
Members	Joseph Allan
	Sarah Colcord
	Angela Cunningham-Marino
	Rangi McLean
	Ken Penney
	Dave Pizzini