Agenda of Maungakiekie-Tāmaki Local Board

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Maungakiekie-Tāmaki Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 11 December 2018, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Maungakiekie-Tāmaki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Maungakiekie-Tāmaki Local Board

26 February 2019

Waikaraka Park Grandstand

File No.: CP2019/01321

Te take mō te pūrongo

Purpose of the report

1. To seek approval for the request to lodge a publicly notified resource consent for the demolition of the Waikaraka Park grandstand and the erection of temporary seating and toilet blocks around the speedway track.

Whakarāpopototanga matua

Executive summary

2. On 16 June 2016 the Maungakiekie-Tāmaki Local Board resolved to demolish the Waikaraka Park grandstand (MT/2016/94).

3. The resolution was not actioned as heritage values associated with Waikaraka Park and the existing grandstand have been identified. These are likely to impact on council’s ability to secure resource consent for demolition of the grandstand and the timeframe required to consider a resource consent application for demolition.

4. The condition of the existing grandstand is the impediment to progressing on-site improvements at the Waikaraka Park speedway, granting a new lease for the Waikaraka Park speedway track and facilities, master planning the Waikaraka Park reserve and providing a safe and secure spectator facility for speedway patrons.

5. A broad range of options for physical works to the grandstand were presented to the Maungakiekie-Tāmaki Local Board at a workshop on 16 October 2018. These options included to abandon, demolish, repair, refurbish, replicate, replace or relocate the grandstand.

6. Staff recommend option E; for the local board to approve lodging resource consent requesting public notification to demolish the existing grandstand and include provision for installing up to 3000 temporary seats and up to 4 toilet blocks around the speedway track. This meets the immediate need for seating and toilet facilities and provides future flexibility for spectator facilities with a permanent or temporary stadium.

7. Resource consent costs for a publicly notified application depend on several variables, including the need for and length of a hearing, expert evidence required, etc. It is estimated that the costs for the resource consent will be between $50,000 to $150,000.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) approve the request to lodge a publicly notified resource consent to seek demolition of the Waikaraka Park grandstand and the erection of temporary seating of up to 3000 seats and four toilet blocks around the speedway track.

Horopaki

Context

8. On 16 June 2016 the Maungakiekie-Tāmaki Local Board resolved to demolish the Waikaraka Park grandstand (MT/2016/94). The resolution was not actioned due to heritage values associated with the existing grandstand.

9. During 2017 and 2018 Regional Facilities Auckland investigated the possible investment of some $10 million in Waikaraka Park’s speedway and stock car racing track and facilities. This was one option of a number of alternative sites to move speedway from Western Springs. The removal and replacement of the grandstand was considered as part of the investigation.

10. In June 2018 council entered into a Memorandum of Understanding to investigate the opportunity for Springs Promotions Limited and its speedway events to relocate from Western Springs Park to Colin Dale Park in Manukau, shifting funding away from Waikaraka Park.

11. The board now need to reconsider the physical works of the grandstand, in order for other matters to progress.

The 1938 Grandstand at Waikaraka Park

12. Waikaraka Park has been the home to ‘Speedway and Stock Car’ racing since the 1960’s. Waikaraka Park is recognised as a Motorsport sub-precinct in I101.6.3 of the Auckland Unitary Plan.

13. The Auckland Stock and Saloon Car Club is the incumbent leaseholder of the speedway facility at Waikaraka Park. The club owns their clubroom building and other improvements within their leased area of the park. The concrete grandstand is owned by council.

14. The heritage listed 1938 reinforced concrete grandstand is considered a ‘derelict asset’. It was closed in September 2014 after specialist condition reports found the grandstand to be structurally unsound, at seismic risk and did not meet minimum New Zealand standards.

15. A structural review by Babbage Consulting (Attachment A) notes that widespread concrete damage has been observed on site. Most of the wall damage is found at the northern end of the western grandstand wall. A considerable amount of damage is due to water penetration through the eastern edge of the upper deck, which is used as a storm water gutter to collect surface water on the upper deck. The storm water penetrates the slab causing severe corrosion damage to the slab as well as to the supporting beams. An illustration of a tension crack is shown below in figure 1.

Figure 1 from the Babbage report: tension crack due to rebar corrosion.

16. The grandstand has two functional purposes, for seating and toilet facilities.

17. There is no specific allocated seating in the grandstand; however it is estimated to seat 3250-4000 people over the two levels. Since the grandstand has been closed, approximately 1900 temporary seats have been erected on site (in front of the existing grandstand on the western side of the ground and on the eastern side of the ground).

18. The toilet facilities beneath the grandstand are large, but are in a substandard condition. Since the grandstand has been closed, two transportable toilet blocks have been installed behind the existing grandstand.

19. The grandstand is the impediment to:

· progressing on-site improvements at the Waikaraka Park speedway

· granting a new lease for the Waikaraka Park speedway track and facilities

· master planning the Waikaraka Park reserve (including cemetery, playing fields and undeveloped south east corner), and

· providing a safe and secure spectator facility for speedway patrons.

Heritage

20. Waikaraka Park is listed in Schedule 14.1 of the Auckland Unitary Plan as a Category B Historic Heritage Place.

21. A Heritage Impact Assessment (Attachment D) prepared in February 2018 by Matthews and Matthews concluded that the grandstand itself had considerable historical, social, and context value, and a moderate level of physical attribute and aesthetic value. The Heritage Impact Assessment supports the retention and refurbishment of the grandstand. The Heritage Impact assessment also states that: “a replacement grandstand would mitigate the loss of the function of the building…”

22. Council’s heritage staff have provided a position memo (Attachment C) outlining their perspective on the range of options, which are included in this report. It states that they would not be able to support demolition options, and any demolition application would need to be thoroughly justified by council and require appropriate mitigation.

23. A resource consent lodged for demolition of the grandstand will potentially lead to an adversarial public process, with departments of council having contrasting opinions to the resource consent application. It could be a lengthy and expensive process. Resource consent could be refused based on adverse heritage effects.

Lease

24. The leaseholder of Waikaraka Park speedway track and facilities has been the Auckland Stock and Saloon Car Club since the 1960s. The current lease commenced in September 2004 and has a final expiry date of 23 September 2019.

25. The Maungakiekie-Tāmaki Local Board resolved on 26 September 2017 to grant a lease variation to reduce the rent from $24,400 +GST per annum to $1 per annum for the duration that the grandstand is inoperable or until final expiry of lease in September 2019 (MT/2017/173).

26. The variation was granted as the closure of the grandstand in 2014 has affected the clubs operations. The club saw a drop in attendance as a result of the reduced seating capacity. Rent savings are used by the club to provide required facilities.

27. Under the terms of the lease council is not required to repair the grandstand. The current lease has no specific provision for a required number of seats or toilets that council must provide.

28. The Maungakiekie-Tāmaki Local Board has discretion to support the Auckland Stock and Saloon Car Club by provision of facilities or by subsidy, if it so chooses.

29. Regional Facilities Auckland investigated the possible investment of some $10 million in Waikaraka Park’s speedway and stock car racing track and facilities. This was one option of a number of alternative sites to move speedway from Western Springs.

30. This would have co-located Springs Promotions Limited, a commercial speedway car event operator, with the Auckland Stock and Saloon Car Club as joint leaseholders at Waikaraka Park, creating a regional motorsports facility. It would also have necessitated the removal and replacement of the 1938 grandstand.

31. In June 2018 council entered into a Memorandum of Understanding to investigate the opportunity for Springs Promotions Limited and its speedway events to relocate from Western Springs Park to Colin Dale Park in Manukau, shifting funding away from Waikaraka Park.

32. The Auckland Stock and Saloon Car Club is now in a state of uncertainty for speedway facilities at Waikaraka Park.

Key Issues

33. There are three immediate outstanding issues for speedway at Waikaraka Park:

a) the state of the 1938 grandstand

b) spectator seating

c) toilet amenity

34. The most complex and costly of these is the grandstand, considering the heritage overlay, seismic and structural condition.

35. Other matters, such as future race track improvement and site rationalisation, and integrated master planning for the complete reserve, require these issues are resolved to progress.

Tātaritanga me ngā tohutohu

Analysis and advice

36. Twelve broad options were considered for the grandstand, which were refined to six for further feasibility:

a) repair fully

b) refurbish with a new top tier

c) full demolition and replace with a full replica grandstand

d) full demolition and replace with a permanent lightweight grandstand

e) full demolition and replace with temporary seating

f) abandon with seating and toilets provided elsewhere

37. Information and advice prepared to inform these options include:

· a structural review of the grandstand by Babbage Consulting, dated 5 October 2018 (Attachment A)

· a geotechnical review by Holmes Consulting group, dated November 2015 (Attachment B)

· a heritage memo by Tanya Sorrell (Team Leader Built and Cultural Heritage Policy), dated 1 October 2018 (Attachment C)

· a heritage impact assessment by Matthews and Matthews, dated 22 February 2018 (Attachment D)

· a cost analysis (over 10 years) by Synergine, reviewed by Warren Perkins (Principal Quantity Surveyor, Community Facilities) (Attachment E)

38. Given the information prepared, the following is considered relevant:

· a combination of the options in whole or parts could be considered. Some options could be seen as a short-term solution while longer term options are further investigated.

· some options can be acted upon relatively quickly and some options will take considerable time to further investigate, design, consent and construct or deconstruct.

· any option chosen will have a significant impact on the grandstand. Any option to repair, refurbish or demolish will require significant (or all) parts of the building to be removed and replaced. In this regard, any option (aside from abandon) will require resource consent.

· the existing grandstand has recognised heritage values and is a primary feature of Waikaraka Park. Any option for demolition would result in heritage effects.

· the option to abandon the grandstand (either in the short term or long term) will result in continued deterioration of the grandstand, further reducing any future ability to repair or refurbish the building.

· any option chosen must be able to be certified for public use. Any option to repair or refurbish will require this as a design standard and there is a major unknown around this due to the Babbage report noting the uncertainty over concealed damage in the existing structure. This is identified as the predominant risk to options A and B.

Options Recommended for Further Consideration

39. An analysis of the six short-listed options (A to F) is detailed below. The cost estimates for these options are provided in Attachment E, including contingency allowances.

40. These options have not yet been discussed with any users of the park.

41. An options evaluation has been undertaken to evaluate the six options available. This provides an overall rating. The options evaluation is provided below.

42. In review of the options, the following assessment is provided:

· Options A and B to fully repair or refurbish the existing grandstand are challenging to achieve, with significant risk in their constructability. This challenging construction is reflective of the high cost estimates to achieve the full repair or refurbishment. The structural review by Babbage notes that widespread concrete damage has been observed on site. Most of the wall damage is found at the northern end of the western grandstand wall. A considerable amount of damage is due to water penetration through the eastern edge of the upper deck, which is used as a storm water gutter to collect surface water on the upper deck. For the benefits achieved, both are costly options however, both options have better heritage outcomes by retaining the form and scale of the existing grandstand.

· Option C to replace the existing grandstand is more cost effective than either option A or B. However, further detailed evaluation would be required to determine if this option is affordable in the medium to long term. This option has low heritage outcomes as it includes demolition of the existing grandstand, but form and scale of the existing grandstand would be replicated.

· Options D to demolish the grandstand and replace with a lightweight grandstand is a cost effective option and would provide a medium to long term more permanent solution for a grandstand. This option has poor heritage outcomes as it includes demolition of the existing grandstand, but some form and scale of the existing grandstand would be replicated.

· Option E is a cost-effective option for seating and toilet replacement following demolition of the existing grandstand. The seating and toilets would be like that currently on site with temporary seating made of scaffolding and relocatable toilets. In the short to medium term this is considered an appropriate solution to enable continued use of the site. Longer term options could be further investigated in discussions with the Auckland Stock and Saloon Car Club. Therefore, it is recommended that the resource consent application for demolition of the existing grandstand include the provision for up to 3000 temporary seats and four temporary toilet blocks. While all of this seating and toilet blocks might not be realised, it provides flexibility for Auckland Council and the leaseholder to address the short term need to provide amenities, similar to what is present on site. Option E has poor heritage outcomes for the grandstand by demolishing the existing grandstand with limited form and scale of the existing grandstand replicated.

· Option F to abandon the grandstand (either in the short term or long term) will result in continued deterioration of the grandstand, further reducing any future ability to repair or refurbish the building. This option presents a health and safety risk and is not recommended as an appropriate asset management response.

43. On balance, staff recommend proceeding to lodge resource consent requesting public notification to demolish the grandstand as per option E. As part of this option, staff also recommend that the resource consent application include provision for installing up to 3000 temporary seats and up to 4 toilet blocks around the speedway track in a similar way that seating is currently provided at Waikaraka Park. This meets the immediate need for seating and toilet facilities and provides future flexibility for spectator facilities with a permanent or temporary stadium.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

44. The Heritage team has been consulted and their views are reflected in attachment C of the report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

45. The options were presented to the Maungakiekie-Tāmaki Local Board at a workshop on 16 October 2018. The local board indicated their support for the demolition of the grandstand, and to work with the Auckland Stock and Saloon Car Club and other park users to find a solution to seating and toilet provision for Waikaraka Park.

Tauākī whakaaweawe Māori

Māori impact statement

46. Mana whenua have not been consulted with to date. Engagement will occur as part of the preparation of the resource consent application.

Ngā ritenga ā-pūtea

Financial implications

47. Funding of $400,000 from the renewals budget has been allocated to the project. Investigation and feasibility study work to date has cost approximately $80,000. Funding of approximately $320,000 remains available for further work, including preparation and lodgment of the resource consent.

48. Resource consent costs for a publicly notified application depend on a number of variables, including the need for and length of a hearing, expert evidence required, etc. It is estimated that the costs for the resource consent will be between $50,000 to $150,000.

49. The balance of the funding can be used for physical works (if resource consent is granted). The cost to complete physical works for demolition will be investigated further.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

50. There is a risk that there will be a loss of heritage values if the grandstand is demolished. A list of potential mitigation has been prepared, ordered from most essential to least essential with approximate costings provided:

· full documentation of the structure, including original and as-built drawings, archival and current photographs, from multiple angles. The purpose is to enable future generations to reconstruct the grandstand if they ever wanted to do so ($5,000 - $15,000).

· interpretive signage that describes and illustrates the history of the park and the grandstand in the context of that history ($5,000 - $15,000).

· retention of the concrete slab so the original location, length and depth of the grandstand can be appreciated by the public (no specific cost but could limit future development options).

· contact the NZ Centre for Earthquake Resilience (QuakeCoRE) to see if there is potential to coordinate a research project to further scientific knowledge and/or provide educational opportunities provided by the demolition of the grandstand (no specific cost).

· refurbishment of other historical features in Waikaraka park, particularly those features that relate to park development in the 1930s and its use for sporting activities (e.g. the walls and ticket booth) (no specific cost detailed, but could be $10,000 to $100,000+ and can be further investigated).

51. There is a risk that the resource consent application may not be supported by regulatory services and the application could be refused by independent commissioners.

52. There is a risk that the cost for the resource consent could be significant if further information or reporting is required, or if a lengthy hearing is required.

53. These risks can be mitigated by ensuring a robust resource consent application is prepared and by offering mitigation for the loss of the grandstand.

Ngā koringa ā-muri

Next steps

54. The resource consent will be prepared and lodged as soon as possible following approval by the board. Preparation of the resource consent will include engagement with the Auckland Stock and Saloon Car Club, Heritage New Zealand, mana whenua, the Onehunga Historical Society and other reserve users.

55. Timeframes for processing the resource consent vary depending on any further information requested, the number of submissions received, and the need for a hearing. It is estimated that the resource consent process will take between five to nine months from lodgment.

56. Quotes for the cost to demolish the grandstand will be obtained, options for the future provision of seating and toilet facilities on site will be investigated and funding will need to be allocated in financial year 2018/2019.

57. Consideration is given to master planning Waikaraka Park, building on the concept plan previously developed.

58. The new lease for the Auckland Stock and Saloon Car Club will progress in due course.

59. Physical works as per option E will be investigated further in parallel with the resource consent application.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Structural review of the grandstand by Babbage Consulting, dated 5 October 2018	23
b ⇩	Geotechnical review by Holmes Consulting Group, dated November 2015	35
c ⇩	Heritage memo by Tanya Sorrell (Team Leader Built and Cultural Heritage Policy), dated 1 October 2018	73
d ⇩	Draft heritage impact assessment by Matthews and Matthews, dated 22 February 2018	79
e ⇩	Cost analysis (over 10 years) by Synergine and reviewed by Warren Perkins (Principal Quantity Surveyor, Community Facilities)	97

Ngā kaihaina

Signatories

Author

Graham Hooper – Senior Planner

Authorisers

Rod Sheridan - General Manager Community Facilities

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

26 February 2019

Taniwha Reserve concept design

File No.: CP2019/00419

Te take mō te pūrongo

Purpose of the report

1. To seek approval for Taniwha Reserve Concept Design (Attachment A) and to approve the preparation of developed design and resource consent applications for the concept design.

Whakarāpopototanga matua

Executive summary

2. A concept design has been completed for the redevelopment of Taniwha Reserve, Glen Innes (Attachment A).

3. This reserve upgrade is required to support the proposed residential intensification planned in the Tāmaki area over the coming years.

4. Public consultation, mana whenua and local board views have been sought and included as part of the development of the concept design.

5. Budget of $2.48 million is available for implementation of the concept design and cost estimates indicate the design is deliverable within budget.

6. This report seeks approval of the concept design and approval to prepare developed design and resource consent applications for the concept design.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) approve the Taniwha Reserve Concept Design (Attachment A)

b) approve the preparation of developed design and resource consent applications for the concept design.

Horopaki

Context

7. Taniwha Reserve is located in the Tāmaki Regeneration area, which is a spatial priority area identified for growth. It requires redevelopment to support the anticipated increase in population and to support water quality outcomes for Omaru Creek.

8. This reserve is the first in a number of reserves proposed for redevelopment and is able to be delivered in a coordinated approach, alongside the first stage of the Tāmaki Regeneration residential developments.

9. Taniwha Reserve is one of three reserves which follow Omaru Creek in an arc around the north eastern side of the Glen Innes town centre, with Eastview Reserve immediately upstream and Maybury Reserve downstream. These reserves all provide a stormwater function for the area, as well as connecting adjacent neighbourhoods and providing off-road walking/cycling connections.

10. The local board endorsed the feasibility phase design in September 2017 allowing for the public consultation and concept design phase to proceed (MT/2017/186).

11. In July 2018 the board endorsed two land exchanges, subject to completion of the required statutory process, that result in parts of the existing Taniwha Reserve being developed for residential uses, in exchange for areas of existing residential land being incorporated into the reserve (MT/2018/117). These land exchanges will enable improved safety and surveillance through provision of wider, more open street frontages, better sight lines through the reserves and the establishment of better relationships between built form and open areas.

12. The Planning Committee approved public notification of the plan changes in November 2018 (PLA/2018/129). The statutory process for these land exchanges is currently progressing, with a final outcome expected within the next six months.

13. The Taniwha Reserve development is able to proceed without the proposed land exchanges, however significant improvements in safety and surveillance would be achieved if they did proceed.

Tātaritanga me ngā tohutohu

Analysis and advice

Local board input into concept design development

14. A draft concept design was presented to the local board at a workshop on 30 October 2018 for discussion and feedback, resulting in a number of minor changes including:

· removal of fruit trees from the concept design

· maximising the open space on Taniwha Street.

15. These changes were incorporated into the concept design in preparation for the public consultation phase.

Public input into concept design development

16. Public consultation on the concept design was undertaken between 1 November 2018 and 30 November 2018. The aim of the consultation was to raise awareness of the project, to explain the key objectives of delivering a well-connected and safe public space, and to provide the opportunity for public input into the design to ensure the final concept design reflected their needs and aspirations.

17. Feedback was received from a small number of submitters, and was generally supportive of the concept design. No specific changes to the concept design were made as a result of the consultation process.

18. The outcome from the consultation process was presented to the local board in early February 2019 and the full response is attached to this report (Attachment B).

Final concept design for approval

19. Following the consultation phase and a value engineering exercise to bring the project in line with available budgets, the concept design has been finalised and is attached to this report: Taniwha Reserve Concept Design (Attachment A).

20. Key features of the concept design include:

· A new shared cycle/pedestrian path network that improves connectivity through the reserve, between adjacent neighbourhoods and to the Glen Innes town centre and train station.

· Improvements in stormwater management, including the establishment of a stormwater wetland that will lead to benefits in water quality, biodiversity and stream health as well as providing additional capacity for the proposed residential development. These benefits will have a flow-on effect to water quality in reserves downstream – in particular Maybury Reserve, which it is noted is a high local board priority for redevelopment.

· Landscaping, furniture and signage that will help to improve the open space quality of the reserve as well as aiding in wayfinding and encouraging public use of the reserve. This in turn will lead to benefits in safety through an increase in passive surveillance.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. The concept design reflects key local board objectives as stated in the local board plan including:

· Outcome 1: Maungakiekie-Tāmaki is an active and engaged community

· Outcome 2: Maungakiekie-Tāmaki is a community that cares about its environment

· Outcome 4: Maungakiekie-Tāmaki has quality infrastructure to match growth

22. Benefits include:

· improved pedestrian connectivity through the reserve and between adjacent neighbourhoods

· improved safety and surveillance through land exchanges, vegetation management and provision of lighting

· improved stormwater capacity and management through development of the stormwater wetland

· improved water quality, biodiversity and ecological function through riparian planting

· improved general amenity values and cultural heritage through the provision of park furniture, landscaping and interpretive signage.

23. The entire reserve is likely to be fenced off during the construction period for health and safety reasons. This will impact the general public for the duration of the physical works phase preventing use of and access through the reserve.

Tauākī whakaaweawe Māori

Māori impact statement

24. Parks and heritage is of fundamental importance to mana whenua and their culture and traditions. The development discussed in this report will benefit Māori and the wider community through increased access to recreational opportunities, and improved connections between local communities.

25. Additionally, and of primary importance to both mana whenua and to this development, is the restoration of the Omaru Creek along with significant stormwater management solutions, which are intended to improve the water quality and biodiversity of the stream and riparian environment.

26. Engagement with mana whenua included presentation of this project at the south/central mana whenua forum, as well as a site walkover with interested iwi.

27. Mana whenua engagement is ongoing allowing for the incorporation of a cultural layer into the design detail as well as ensuring cultural aspirations especially with respect to environmental outcomes and kaitiakitanga are respected.

28. Interpretive signage is being developed with mana whenua, which will address environmental outcomes as well as local history and will be placed in key locations throughout the reserve.

Ngā ritenga ā-pūtea

Financial implications

29. The following budget has been approved for this project:

Budget source	FY18/19	FY19/20	FY20/21	Total ($)
Community Facilities (local park growth)	50,000	500,000	230,000	780,000
Healthy waters			1,560,000	1,560,000
Tāmaki Infrastructure Investment Fund			144,000	144,000
				2,484,000

30. Cost estimates for the concept design indicate that it can be delivered within the available budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31. Failure to secure approval for the proposed land exchanges will impact on the ability of this development to improve overall safety and surveillance in the reserve.

32. Timing of project delivery is aimed to coincide with the significant residential development underway by TRC. Any major hold-ups will result in the new residents moving in with sub-optimal recreational facilities.

Ngā koringa ā-muri

Next steps

33. Following local board approval of the concept design, resource consent will be lodged followed by developed and detailed design phases.

34. Physical works is anticipated to commence late 2019.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Taniwha Reserve Public Consultation	103
b ⇩	Taniwha Reserve Concept Design	107

Ngā kaihaina

Signatories

Authors

Tim Keat - Senior Growth Development Specialist

Authorisers

Rod Sheridan - General Manager Community Facilities

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

26 February 2019

New Private Road at 105 Taniwha Street, Glen Innes (Fenchurch 3B)

File No.: CP2019/00940

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Maungakiekie-Tāmaki Local Board to name a new private road, being a jointly owned access lot, at 105 Taniwha Street, Glen Innes (Fenchurch 3B) (Special Housing Area).

Whakarāpopototanga matua

Executive summary

2. Auckland Council has Road Naming Guidelines that set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3. The Applicant, Tāmaki Regeneration Company (“TRC”), has proposed the following names for consideration by the local board:

Preferred Name:

· Parbhubhai Makan Lane

Pool of Alternative Names:

· Makan Lane

· Patel Lane

· Tupuna Lane

· Lumanai Lane

4. The proposed road names have been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. Mana whenua were also consulted.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) Approve the name (local board to insert chosen name) for the new private road created by way of subdivision at 105 Taniwha Street, Glen Innes (Fenchurch 3B) in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference BUN60078179, SUB60225329-A).

Horopaki

Context

5. Resource consent BUN60078179, SUB60225329-A was issued 23 November 2018 for the construction of 20 new houses, 5 of which will be state, between Taniwha Street and Fenchurch Street, under the Housing Accords and Special Housing Area Act 2013 (HASHAA). This will require the creation of one new JOAL to service a mix of state, affordable and market houses.

6. In accordance with the National Addressing Standards for road naming (the AS/NZS 4819-2011 standard), the JOAL requires a road name because it serves more than 5 lots.

7. Site and location plans of the development can be found in Attachments A and B respectively.

Tātaritanga me ngā tohutohu

Analysis and advice

8. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

9. Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Maori names being actively encouraged:

- a historical or ancestral linkage to an area;

- a particular landscape, environmental or biodiversity theme or feature; or

- an existing (or introduced) thematic identity in the area.

10. Theme: The application has selected names that reflect the current cultural diversity and community history of this neighbourhood in Glen Innes.

11. Te Reo names: The application would like to note that since redevelopment of Glen Innes and Pt England under TRC’s remit (including the transfer of Housing New Zealand Corp subdivisions, but excluding Northern Glen Innes with Creating Communities Ltd as developer), 38 new road names have been required to date. Of those 38 new roads, 17 are named in Te Reo with another two named after former Māori residents. Eight of the 38 roads are in Pasifica languages (Cook Island Maori or Samoan) or derived from a former Pasifica resident. The balance of 11 new roads have English names, which includes five that retained existing road names due to being an extension of a road. Te Reo Māori is therefore represented by exactly half of the existing new roads within Tāmaki Regeneration’s current developments.

12. The Applicant’s proposed names and meanings are set out in the table below:

Table 1: Fenchurch 3B Preferred Road Name & Meaning

Road reference

Preferred Name

Meaning (as described by applicant)

JOAL

Parbhubhai Makan Lane

The personal name of a (deceased) local business owner and operator whose family businesses have been run in the same location in Glen Innes for almost 40 years. This proposed name is preferred by the applicant as it provides uniqueness over a common Indian surname. This name adds weight to the positive character of diverse culture in Tamaki not otherwise seen on Tamaki’s street names.

Written support acknowledging Mr Parbhubhai Makan Patel’s sponsorship for community schools and groups can be found in Attachment C.

13. TRC has provided a pool of names that can be used as alternatives for Fenchurch 3B:

Table 2: Fenchurch 3B Pool of Alternative Names
Proposed Name	Meaning (as described by applicant)
Makan Lane	Alternative name for the preferred proposed name (above) supporting acknowledgement of a long-standing businessman and supporter of the local community. Suggested by the relatives of Mr Patel.
Patel Lane	Alternative name for the preferred proposed name (above) supporting acknowledgement of a long-standing businessman and supporter of the local community. Suggested by the relatives of Mr Patel.
Tupuna Lane	Te Reo Māori word meaning: (noun) ancestors, grandparents [western dialect variation of tīpuna]. Submitted by a member of the community: “to remember who stayed on these lands before time”.
Lumanai Lane	[Lumanaʻi] Samoan word meaning: ‘'the future', (verb) to have before one, to have in prospect, either of time or place.

14. Assessment: The names proposed by the Applicant have been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming.

15. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable and not duplicated elsewhere in the region.

16. Road type: ‘Lane’ is an acceptable road type for the new private road, suiting the form and layout of the road, as per the Auckland Council Road Naming Guidelines.

17. Iwi Consultation: All relevant local iwi were written to (via email) and invited to comment. Te Kawerau a Maki and Te Ahiwaru Waiohua both support the name ‘Tupuna’, as they commented that they preferred Te Reo names. Ngāti Whātua o Kaipara, Te Kawerau a Maki, and Manuhiri Kaitiaki responded to defer their interests to the other Ngāti Whatua entities, who in turn provided no further responses or comments.

18. No objections or additional comments were raised by mana whenua for any of the other proposed names.

19. Community Consultation: Proposed road names have been produced via consultation with the community and key stakeholder groups, such as TRC’s Community Liaison Committee, Lalaga Pasifiki, the Glen Innes and Panmure Business Associations, and other community organisations.

20. Permission: from relatives has been obtained for the use of the name Parbhubhai Makan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori

Māori impact statement

23. The decision sought from the Maungakiekie-Tāmaki Local Board on this report is linked to the Auckland Plan Outcome “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Ngā ritenga ā-pūtea

Financial implications

24. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

26. Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A - Site Plan	113
b ⇩	Attachment B - Location Plan	115
c ⇩	Attachment C - Mr Patel history and family consent	117

Ngā kaihaina

Signatories

Author

Elizabeth Salter - Subdivision Technical Officer

Authorisers

David Snowdon – Team Leader Subdivision

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

26 February 2019

Auckland Council’s Quarterly Performance Report: Maungakiekie-Tāmaki Local Board for quarter two 2018/2019

File No.: CP2019/01548

Te take mō te pūrongo

Purpose of the report

1. To provide the Maungakiekie-Tāmaki Local Board with an integrated quarterly performance report for quarter two, 1 October – 31 December 2018.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2018/2019 work programme. This is a retrospective report intended to provide a transparent overview and reflect the progress of how the Maungakiekie-Tāmaki Local Board work programme is tracking at the end of quarter two 2018/2019.

3. The work programme is produced annually and aligns with the Maungakiekie-Tāmaki Local Board Plan outcomes.

4. The key activity updates from this quarter are:

· the local board allocated $23,387 through its second local community grant round

· funding has been secured from the Community Empowerment Unit (CEU) Innovation Fund, to capture the history and stories of Ruapotaka Marae, as well as learnings from the redevelopment project

· the Strategic Partnerships Broker was appointed, and expressions of interest have been received for the first round of the strategic partnerships fund

· funding agreements were signed with Synergy Projects and the 312 Hub to deliver youth initiatives in the Maungakiekie area

· the community response fund has been completely spent and now has a nil balance

· the Youth Connections activity has been permanently transferred from the Community Empowerment Team to The Southern Initiative to deliver.

5. There are some activities in the local board’s 2018/2019 work programme (Attachment A) that are below budget. This funding is available to be reallocated to the following activities:

· local community grants

· local civic events

· industry pollution prevention programme.

6. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. Most activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged).

7. The financial performance report compared to the 2018/2019 budget is attached. There are some points for the local board to note:

· The 2017/2018 approved operating expenditure carry forward has now been included in the revised budget. Further project details are available in the Quarter 2 Work Programme (Attachment A)

· The overall operating result is five percent below budget due to higher operating revenue and lower operating expenditure

· Revenue is above budget due to miscellaneous income from libraries, community leases and Te Oro Music and Arts Centre

· Operating expenditure is four percent below budget, mainly in locally driven initiatives (LDI) expenditure as projects are still in progress

· Capital expenditure is above budget by 280 percent.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) receive the performance report for the financial quarter ending 31 December 2018.

b) reallocate the following 2018/2019 locally driven initiative operating expenditure budgets to the activity, local community grants:

i) $7,000 from the activity, youth connections;

ii) $3,500 from the activity, local events programme – Onehunga Christmas Lights event.

c) reallocate the following 2018/2019 locally driven initiative operating expenditure budgets to the activity, local civic events:

i) $7,000 from the parks, sport and recreation service provision budget.

d) reallocate the following 2018/2019 locally driven initiative operating expenditure budgets to the activity, Industry Pollution Prevention Programme:

i) $20,000 from the activity, community awareness and community led riparian restoration.

Horopaki

Context

8. The Maungakiekie-Tāmaki Local Board has an approved 2018/2019 work programme for the following operating departments:

· Arts, Community and Events;

· Parks, Sport and Recreation;

· Libraries and Information;

· Community Services: Service, Strategy and Integration;

· Community Facilities: Build Maintain Renew;

· Community Leases;

· Infrastructure and Environmental Services;

· The Southern Initiative;

· Plans and Places.

9. Work programmes are produced annually, to meet the Maungakiekie-Tāmaki Local Board outcomes identified in the three-year Maungakiekie-Tāmaki Local Board Plan. The local board plan outcomes are:

· Maungakiekie-Tāmaki is an active and engaged community

· Maungakiekie-Tāmaki is a community that cares about its environment

· Maungakiekie-Tāmaki is the place to be

· Maungakiekie-Tāmaki has quality infrastructure to match growth.

10. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

11. The work programme activities have two statuses; RAG status which measures the performance of the activity (amber and red show issues and risks); and activity status which shows the stage of the activity. These two statuses create a snapshot of the progress of the work programmes.

12. The graph below identifies work programme activity by RAG status (red, amber, green and grey). It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Maungakiekie-Tāmaki Work Programme by RAG status

13. The graph below identifies work programme activity by activity status and department. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: work programme activity by activity status and department

Key activity updates from quarter two

14. Local community grants: the local board completed its second local grants round of the financial year. A total of $23,387 was allocated, leaving $37,865 for the final local grants round of the financial year.

15. Riverside Community Centre programme delivery: a trading room has been set-up for the local community. This is a space where the community can contribute and take clothing and household goods.

16. Ruapotaka Marae support: funding has been secured from the Community Empowerment Unit (CEU) Innovation Fund, to capture the history and stories of Ruapotaka Marae, as well as learnings from the redevelopment project, using pūrākau methodology.

17. Strategic Partnerships: the Strategic Partnerships Broker has been appointed and expressions of interests have been received for initiatives to be supported by the strategic partnerships fund. Staff will be bringing their recommendations for the first round of partnership funding in quarter three. Funding agreements were signed with Synergy Projects and the 312 Hub to deliver youth initiatives in the Maungakiekie area.

18. Ready to Rent: a series of pilot workshops will be delivered in Oranga in quarter three. These workshops will be adapted to other Maungakiekie-Tāmaki communities in quarter four.

19. Community response fund: the remaining $6,000 budget was used to write off arrears owed by the Panmure Squash Rackets Club Incorporated. This budget has been completely spent and now has a balance of nil.

20. Youth Connections: this activity has been permanently transferred from the Community Empowerment Team to The Southern Initiative to deliver.

21. Experiential learning and action for water in schools: there is a delay in delivery due to procurement. Programme delivery is still in progress and expected to remain on track.

22. Healthy Rentals: the end-of-year report was provided to the local board in November. This project is now complete.

23. The following Community Facilities projects are now complete:

· Glen Innes Library – renew CCTV system

· Jellicoe Park and Onehunga War Memorial Pools – renew paving

· Onehunga Bay Reserve – implement concept plan

· Panmure Community Centre – refurbish interior

· Panmure Wharf – renewal

· Mt Wellington War Memorial – renew sand field in training area

· Panmure Basin – renew jetty and rock wall

· Maungakiekie-Tāmaki – renew advance pavements

· Oranga Community Centre – renew CCTV system.

Activities on hold

24. The following work programme activities have been identified by operating departments as on hold:

· Community awareness and community led riparian restoration: this project is currently on hold, with significant risks due to procurement issues. To mitigate the risk of this budget not being spent within the current financial year, staff have recommended that this projects budget of $20,000 be reallocated toward an Industry Pollution Prevention Programme. If approved by the local board, this programme will be delivered in quarters three and four.

Changes to the local board work programme

Deferred activities

25. These activities are deferred from the 2018/2019 work programme:

· Mt Wellington War Memorial Park – provide new dual toilet facility: this project is deferred due to ongoing discussions with the club utilising this park. Staff will recommend a way forward for this project once discussions have completed.

· Mt Wellington War Memorial Park – installation of lighting on fields 4 & 5: this project is deferred due to re-prioritisation of scheduled projects. This will be discussed further at a workshop at a future workshop.

· Panmure Stone Cottage. 1 Kings Road, Panmure – Lease to Panmure Historical Society Incorporated: this lease is deferred due to the property being on the seismic study programme. This lease will be reviewed in early 2019 and an update will be provided from the Asset Management Intelligence Support Team.

· Jellicoe Park, Quadrant Road Onehunga – Lease to Onehunga Fencible and Historical Society Incorporated: this lease is deferred due to the property being on the seismic study programme. Further progress will be made once the Asset Management Intelligence Support Team have completed their study.

· Jordan Park, 17A Cameron Street Onehunga – Lease to Tongan Health Society Incorporated: this lease is deferred as a feasibility study on the future use of this site is required. Panuku will undertake the feasibility study and present their findings to the local board.

Budget reallocation

26. The following activities in the local board’s 2018/2019 work programme (Attachment A) are below budget and at risk of not being delivered in the financial year:

· youth connections

· local events programme – Onehunga Christmas Lights event

· parks, sport and recreation service provision

· community awareness and community led riparian restoration.

27. Staff recommend that this funding be reallocated to the activities outlined below.

Local community grants

28. The local board funds a community grants programme consisting of three granting rounds during the financial year. The board has completed two granting rounds, the first in quarter one allocating $58,748, and the second in quarter two allocating $23,387. This leaves $37,865 for the last granting round.

29. Local board grants are a way for the board to support local initiatives that align with the Maungakiekie-Tāmaki Local Board Plan 2017.

30. Staff have indicated that the third granting round will benefit from extra funding and enable the local board to further support local initiatives that align with the Maungakiekie-Tāmaki Local Board Plan 2017.

Local civic events

31. Local civic events are events funded by the local board that celebrate public openings of council facilities, sod turnings, blessings and conferences in the local board area.

32. In quarter one, the local board hosted an opening for Sir Woolf Fisher Park, leaving a remaining budget of $4,882.

33. In quarter three, ongoing works on the Tāmaki Path and Waikaraka Cemetery are due to be completed. The local board have indicated that they would like to host an opening event for both projects.

34. Staff have indicated that the remaining local civic events budget is not adequate to deliver both events, as the Tāmaki Path opening will be a Regional event, celebrating an expansive path that connects the communities of Panmure through to Glen Innes.

Industry Pollution Prevention Programme

35. As a result of procurement issues, the activity: ‘Community awareness and community led riparian restoration’, is on hold with significant risk of non-delivery by the end of the 2018/2019 Financial Year. To mitigate this risk, staff recommended at a workshop in February for the local board to reallocate this budget to the activity: Industry Pollution Prevention Programme.

36. In the 2015/2016 Financial Year, the Maungakiekie-Tāmaki Local Board funded the Industry Pollution Prevention Programme.

37. The board have indicated their interest in revisiting the businesses that participated in the 2015/2016 Industry Pollution Prevention Programme and evaluating the outcomes from the prior programme, including whether the prior recommendations were implemented.

38. This new activity will be delivered by the end of the financial year, utilising the entire ‘Community awareness and community led riparian restoration’ budget.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

39. Staff leading the activities proposed to receive budget reallocations have agreed to the recommendation and have indicated the ability to deliver within the 2018/2019 Financial Year.

40. The proposed decision has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

41. This report informs the Maungakiekie-Tāmaki Local Board of the performance for the quarter ending 31 December 2018.

Tauākī whakaaweawe Māori

Māori impact statement

42. The local board remains committed to integrating and supporting work that contributes to outcomes for Māori. This includes enhancing partnerships and collaborative ways of working with mana whenua and mataawaka.

43. In June 2018, the Maungakiekie-Tāmaki Local Board signed a relationship agreement with Ngāti Pāoa.

44. Some of the activities in the local board’s 2018/2019 work programme (Attachment A) have specific impact on the wider Māori community, this includes:

· continued collaboration with Ruapotaka Marae and their marae redevelopment

· a committee to govern Te Oro that includes mana whenua and community representation. Te Oro is a multi-purpose arts and cultural centre aimed at empowering youth in the local community. In quarter two Te Oro held raranga (weaving) workshops for Māori Language Week

· supporting the 312 Hub, a youth-led art gallery and creative studio conceptualised on Treaty Principles and embedded with Mana Moana Oceania methodologies. In December 2018, the board funded the 312 Hub to deliver youth initiatives in the Maungakiekie area

· all three libraries in the Maungakiekie-Tāmaki Local Board area are committed to ‘celebrating Te Ao Māori and strengthening responsiveness to Māori’. Each of the libraries have delivered Kia Māia te Whai / Dare to Explore 2018/2019, a summer reading programme offering challenges in Te Reo Māori. Glen Innes Library has also continued their outreach to the local kohanga reo, providing story times in Te Reo Māori.

Ngā ritenga ā-pūtea

Financial implications

45. As indicated in the Maungakiekie-Tāmaki Local Board Financial Performance report (Attachment B), some activity lines are currently below budget with risk of non-delivery prior to the end of the 2018/2019 Financial Year.

46. Staff have indicated in the work programme commentary (Attachment A) where budget is not required to deliver the activity and can be reallocated. The recommended reallocations are outlined in the table below:

Reallocate to:		Reallocate from:		Amount:	Total amount reallocated
ID	Activity Name	ID	Activity Name	Amount:	Total amount reallocated
960	Local community grants	40	Local events programme – Onehunga Christmas Lights event	$3,500	$10,500
960	Local community grants	966	Youth connections	$7,000	$10,500
44	Local civic events	47. -	48. Parks Sports and Recreation svc provision	49. $7,000	$7,000
-	Industry pollution prevention programme	777	Community awareness and community led riparian restoration	$20,000	$20,000

Financial Performance

50. Revenue from libraries, community leases and Te Oro Music and Arts centre is $62,000 above budget.

51. Expenditure is below budget by $25,700, mainly in LDI opex funded projects. This is due to delays in starting new initiatives such as the Integrated ACE activity and Ready to rent, which are now in progress.

52. Capital spend is ahead of budget as renewals of coastal assets in Dunkirk Reserve and the Tāmaki Path construction continue from the 2017/2018 Financial Year.

53. The Maungakiekie-Tāmaki Local Board Financial Performance report is Attachment B.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

54. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

55. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section

Ngā koringa ā-muri

Next steps

56. The local board will receive the next performance update following the end of quarter three (March 2019).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Work Programme Update	135
b ⇩	Operating Performance Summary	161

Ngā kaihaina

Signatories

Author

Mal Ahmu - Graduate Advisor

Authorisers

Louise Mason - GM Local Board Services

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

26 February 2019

Feedback on draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039

File No.: CP2019/01513

Te take mō te pūrongo

Purpose of the report

1. To seek local board feedback on the draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039.

Whakarāpopototanga matua

Executive summary

2. To respond to population growth and demographic change, Auckland Council has developed a plan for how it will invest in sport for the next 20 years.

3. The Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039 seeks to:

· increase participation in sport by targeting communities of greatest need and addressing disparities

· deliver a broad range of programmes, services and facilities that respond to the diverse needs of Auckland’s communities

· address population growth and changing sport preferences through regular assessments of, and changes to, programmes, services and facilities to maximise participation.

4. The draft plan was endorsed by the Environment and Community Committee in December 2018 for public consultation [CP2018/07771].

5. This report invites local boards to formally indicate their support for the draft plan and any additional feedback on the draft plan they would like the committee to consider prior to the plan’s adoption.

6. Staff have engaged with local boards informally at various stages throughout the development of the plan. Local boards members’ views and concerns have helped shape the key components of the plan.

7. A summary of consultation feedback will be prepared for the Environment and Community Committee for consideration. Final decision on the adoption of the plan will be sought in May 2019.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) endorse the draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039 and provide any additional feedback for consideration of the Environment and Community Committee.

Horopaki

Context

The plan sets out a new investment approach, which better responds to growth and the changing needs of Aucklanders

8. Auckland is experiencing rapid population growth and social change. Our diverse communities have different preferences and requirements for sport and recreation activities.

9. The draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039 is the council’s response to these changes. It sets out a new approach to regional investment in sports facilities, programmes and services for Aucklanders over the next 20 years.

10. The plan will:

· target communities of greatest need and address disparities

· deliver a broad range of programmes, services and facilities that respond to the diverse needs of Auckland’s communities

· address population growth and changing sport preferences through regular assessments of, and changes to, programmes, services and facilities.

11. The draft plan has three main sections:

· Section one: ‘Why we invest’ explains the reasons for having an investment plan and the strategic context.

· Section two: ‘What we invest in’ explains the outcomes sought from the council’s sports investment, the scope and focus of that investment and the principles that will guide future investment decisions.

· Section three: ‘How we will work’ explains the investment framework that will be adopted to achieve the outcomes.

12. The development of the draft plan involved several Governing Body decisions, local board engagement, public consultation and research. The attached draft plan provides the chronological timeline for developing the plan.

Tātaritanga me ngā tohutohu

Analysis and advice

Adoption of the plan will contribute to multiple strategic outcomes

13. Sport is one of the key areas the council invests in to deliver on the ‘Belonging and Participation’ outcome in Auckland Plan 2050.

Belonging and Participation

· Focus Area 7 – Recognise the value of arts, culture, sports and recreation to quality of life

· Direction 1 – Foster an inclusive Auckland where everyone belongs

· Direction 2 – Improve health and wellbeing for all Aucklanders by reducing disparities in opportunities.

14. The draft plan focuses on delivering a single outcome: increasing Aucklanders’ participation in community sport. This aligns with the vision of the Auckland Sport and Recreation Strategic Action Plan 2014-2024: ‘Aucklanders: more active, more often.’

15. The multiple benefits delivered to local communities through increased sport participation will also contribute directly to the health, social and economic outcomes for Aucklanders as set out in the local board plans.

Achieving the desired outcomes requires putting people at the heart our investment

16. The plan sets out a targeted, people-centric approach to increase sport participation in Auckland. Future sport investment will focus on meeting the needs of three distinct groups of people:

1.	People who already play sport:
	There will be more fit-for-purpose facilities and programmes to keep them actively involved in sport.
2.	People who play a new sport (like futsal)
		Currently there are limited opportunities to play, but in the future, there will be more fit-for-purpose facilities and programmes that cater to new and emerging sports.
3.	People who currently do not participate in sport
	Auckland Council will create more opportunities and make it easier for them to take up sport.

17. A key step towards increasing sport participation rates in these targeted groups is through addressing disparities.

18. Decision-makers will use a set of principles to prioritise multiple investment projects. ‘Equity’ has the highest weighing to ensure all Aucklanders enjoy the same outcomes. The full list of principles includes:

· Equity (40 per cent of assessment) – Sport investment should ensure equity of outcomes across the population regardless of age, gender, ethnicity, socio-economic status or where people live.

· Outcome-focused (30 per cent) – There needs to be a clear line of sight between each investment and the outcomes it delivers.

· Financial sustainability (30 per cent) – Investment decisions need to be financially sustainable for council and sports organisations.

· Accountability (10 per cent) – Auckland Council has responsibility to act in the best interests of Auckland.

There will be changes to the way we currently invest in sport

19. The draft plan sets out four key shifts in our approach as illustrated in Figure 1 below.

Figure 1: Key shifts

20. Figure 2 below explains the reasons for these key shifts, the problems they will tackle and the benefits for Aucklanders.

Figure 2: Intervention logic map

21. The plan will ensure robust, evidence-based decision-making and ongoing monitoring of benefits delivered to our communities.

22. Performance data will be collected to measure the return on investment. This will be shared with investors and ratepayers.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. Once adopted, the plan will have a direct impact on council’s internal investment processes, particularly regarding how future projects will be assessed and monitored.

24. Parks, Sport and Recreation staff have been engaged throughout the development of the draft plan. Their feedback, particularly regarding how the proposed changes can be adopted in practice, has helped shape the investment framework and the scenarios in the draft plan.

25. Parks, Sport and Recreation staff have also facilitated the council’s engagement with the sport sector through Aktive, the council’s strategic partner for sport. The general feedback is supportive of the new investment approach to improve participation and deliver better outcomes for Aucklanders.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

The local boards have an important role to play in shaping the draft plan

26. The local boards have an important role to play in the council’s sport investment. They:

· set outcomes and priorities for local sport investment through local board plans

· identify local sports facility and programmes needs and advocate for investment through the Long-term Plan and Annual Budget processes

· have allocated decision-making responsibility for local sport facilities and initiatives including:

- the specific location, design, build and fit-out of new local sports facilities within budget parameters agreed with the Governing Body

- the use of local sport facilities and initiatives including leasing and changes of use

- local recreation and sports programmes

· manage local and sub-regional facility partnership relationships, funding or lease agreements and performance reporting

· work together to support facilities that benefit several local board areas.

27. Staff have engaged with local boards informally at various stages throughout the development of the draft plan. Local boards members’ views and concerns have helped shape the key components of the plan.

Previous engagement with local boards showed general support for an investment plan

28. Staff met with local boards between February and April 2018 and sought informal feedback on the key components of the plan.

29. Feedback from local boards was generally supportive of a new investment plan for sports facilities to ensure consistency, efficiency, transparency and outcome delivery.

30. Challenges relating to population growth, land supply and budgetary constraints were highlighted. Local boards also noted challenges specific to their areas and populace.

31. Feedback showed a strong preference to have a flexible approach to accommodate diverse local needs.

Formal local board feedback is sought between February and March 2019

32. Staff are seeking to understand local boards’ views on the draft plan and request a formal decision at local boards’ business meetings during February and March 2019.

33. Staff would particularly value local board feedback on the following parts of the draft plan (refer Attachment A), which are likely to have the most bearing on local board decision-making:

· the key shifts in the council’s future investment approach in sport (page 4)

· the benefits of sports to Auckland communities, particularly Te Ao Māori (page 9)

· the difference between equity and equality in the context of sport investment (pages 22-23)

· the proposed investment framework (pages 24-36).

Tauākī whakaaweawe Māori

Māori impact statement

34. Sport participation contributes directly to the following ‘Māori Identity and Wellbeing’ outcome in Auckland Plan 2050:

Māori Identity and Wellbeing

· Direction 1 – ‘Advance Māori wellbeing’

· Focus area 1 – ‘Meet the needs and support the aspirations of tamariki and their whanau’

35. According to Sport New Zealand data weekly sport participation of Māori in Auckland (76.8 per cent) is similar to European (76.3 per cent), but higher than Asian (70.7 per cent) and Pasifika (69.1 per cent).

36. Research also show pockets of sedentary Māori who do not have adequate opportunities to participate in sport. They will be a target group for investment.

37. Feedback from the Mana Whenua Forum and Aktive Māori Advisory Group during public consultation on the discussion document informed the development of the plan.

38. A key area of focus was the delivery of outcomes through increased Māori participation. Means of achieving this goal include partnerships with iwi and Māori organisations, to manage demand efficiently and to use sports programmes and facilities as a social hub to strengthen cultural and community connections.

39. Partnerships will draw on Māori-centric models and collective models of learning so that key Māori concepts become embedded in sport service design and delivery.

40. Staff will seek further feedback from the Mana Whenua Forum and Aktive Māori Advisory Group as part of the consultation on the draft plan.

Ngā ritenga ā-pūtea

Financial implications

41. Once adopted, the plan will guide all council investment in sport.

42. An immediate focus will be to establish a clear and contestable process for the allocation of the $120 million Sport and Recreation Facilities Investment Fund established in the Long-term Plan 2018-2028.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

43. Staff have identified reputational and operational risks associated with the adoption of the draft plan. These risks will be mitigated through regular communication and engagement with key stakeholders.

Type

Risk

Mitigation

Reputational

Some people might worry the plan will change arrangements already in place, or ongoing council investment.

Clear communication with key stakeholders and funding recipients that the plan will guide decisions on future investment only, unless a current project is already scheduled for review.

Operational

The transition to the new investment approach will be operationally complex. It impacts multiple teams across the council, and new business processes, guidance and forms will need to be designed to support it.

Detailed implementation planning will be required to ensure the transition is as smooth as possible. Changes will be phased in over the next three to five years.

Ngā koringa ā-muri

Next steps

44. Staff will undertake public consultation from February to March 2019.

45. The consultation will be conducted in various forms:

· local boards will be asked to formally indicate their support for the draft plan during business meetings and provide any additional feedback

· the public will be invited to submit their feedback via ShapeAuckland

· targeted interviews will be conducted with community groups including Māori, Pasific and Asian people

· the sport sector will be invited to provide their formal views through Aktive.

46. A summary of consultation feedback and a final plan will be prepared for consideration and adoption by the Environment and Community Committee around May 2019.

47. Implementation of the plan will occur in stages over the next three to five years, depending on council budgetary and planning processes. An indicative timeline of the potential changes is presented in section three of the draft plan.

48. Figure 3 below shows the next steps in a flow chart.

Figure 3: Next steps

This plan will inform the development of other investment plans

49. The draft plan sets out an overarching investment framework to help decision-makers prioritise investment between different sports.

50. Separate, but related plans are being developed to guide council’s investment in golf and play facilities. These plans will be consistent with the overarching framework set out in Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039.

Ngā tāpirihanga

Attachments