Ōtara-Papatoetoe Local Board

OPEN Minutes

Minutes of a meeting of the Ōtara-Papatoetoe Local Board held in the Totara Room, Level 1, Manukau Civic Building, 31-33 Manukau Station Road, Manukau on Tuesday, 19 February 2019 at 5.00pm.

present

Chairperson	Lotu Fuli
Deputy Chairperson	Ross Robertson, QSO, JP
Members	Apulu Reece Autagavaia
	Mary Gush
	Donna Lee
	Dawn Trenberth

ABSENT

Dr Ashraf Choudhary, QSO, JP

Ōtara-Papatoetoe Local Board 19 February 2019

1          Welcome

Chairperson L Fuli led the meeting in prayer.

2          Apologies

Resolution number OP/2019/1

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson:

That the Ōtara-Papatoetoe Local Board:

a) accept the apology from Member A Choudhary for absence.

CARRIED

Note:   Apologies Councillor Efeso Collins and Councillor Alf Filipaina who are absent on Council Business.

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number OP/2019/2

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson:

That the Ōtara-Papatoetoe Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 11 December 2018, as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6          Acknowledgements

Marjerie Collett

The Ōtara-Papatoetoe Local Board acknowledges the 100^th birthday of Marjerie Collett, born and breed in Papatoetoe.  A member of the Saint George Bowling Club and with a life, long interest in the Papatoetoe Fire Brigade.  Marjerie turned 100 on 6 January 2019.

Mike King

The Ōtara-Papatoetoe Local Board acknowledges Mike King, local resident of Papatoetoe, New Zealand comedian, television personality and mental health advocate, Mike King has been named as the Kiwibank 2019 New Zealander of the Year.

Prime Minister Jacinda Ardern awarded him the honour at the 10th annual edition of the awards.

Peter Edward Kelly

The Ōtara-Papatoetoe Local Board acknowledge the life and times of Peter Edward Kelly for his contribution to football in south Auckland. He managed, coached and mentored Papatoetoe, Manukau City and South Auckland Rangers Football Clubs. He was a professional football player having played for Arsenal Football Club in the English Premiere League.

7          Petitions

There were no petitions.

8          Deputations

8.1	Deputation - Teaching Garden Trust
	Graeme Hanson, Chair of the Auckland Teaching Garden Trust was in attendance to update the board. The Auckland Teaching Garden Trust First Report 2019 was tabled at the meeting.  A copy has been placed on the offical minutes and will be available on the Auckland Council website as a minute attachment.
	Resolution number OP/2019/3 MOVED by Chairperson L Fuli, seconded by Member R Autagavaia: That the Ōtara-Papatoetoe Local Board: a)      thank Graeme Hanson from the Teaching Garden Trust for his attendance and presentation. CARRIED
	Attachments a     19 February 2019, Ōtara-Papatoetoe Local Board: Item 8.1 - Deputations - Auckland Teaching Garden Trust First report 2019

9          Public Forum

9.1	Public Forum - Pursuit of Excellence - Kobe Anitelea
	Kobe Anitelea, Pursuit of Excellence recipient, and his mother Esther Anitelea were in attendance to report to the board. A powerpoint presentation was given.  A copy has been placed on the offical minutes and will be available on the Auckland Council website as a minute attachment.
	Resolution number OP/2019/4 MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson: That Ōtara-Papatoetoe Local Board: a)      thank Kobe Anitelea and Esther Anitelea for their attendance and presentation. CARRIED
	Attachments a     19 February 2019, Ōtara-Papatoetoe Local Board: Item 9.1 - Public Forum - Pursuit of Excellence Awards - Kobe Anitelea presentation

9.2	Public Forum - Pursuit of Excellence Awards - Candy Tusini-Rex
	Candy Tusini-Rex, Pursuit of Excellence recipient, was in attendance to report to the board. A powerpoint presentation was given.  A copy has been placed on the offical minutes and will be available on the Auckland Council website as a minute attachment.
	Resolution number OP/2019/5 MOVED by Chairperson L Fuli, seconded by Member R Autagavaia: That Ōtara-Papatoetoe Local Board: a)      thank Candy Tusini-Rex for her attendance and presentation. CARRIED
	Attachments a     19 February 2019, Ōtara-Papatoetoe Local Board: Item 9.2 - Public Forum - Pursuit of Excellence Awards - Candy Tusini-Rex presentation

10        Extraordinary Business

There was no extraordinary business.

11	Governing Body Member Update
	There was no Governing Body Member update.

12	Board Members' Report
	Deputy Chair R Robertson’s report and Member D Trenberth’s reports were tabled at the meeting. A copy has been placed on the offical minutes and will be available on the Auckland Council website as a minute attachment.
	Resolution number OP/2019/6 MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson: That the Ōtara-Papatoetoe Local Board; a)      receive the board members’ written and oral reports. CARRIED
	Attachments a     19 February 2019, Ōtara-Papatoetoe Local Board: Item 12 - Board Members' Reports - Deputy Chair Ross Robertson's February report b     19 February 2019, Ōtara-Papatoetoe Local Board: Item 12 - Board Members' Reports - Member Dawn Trenberth's February report

13	Chairperson's Announcements
	Resolution number OP/2019/7 MOVED by Chairperson L Fuli, seconded by Member D Trenberth: That the Ōtara-Papatoetoe Local Board: a)      receive the chairperson’s verbal update. CARRIED

14	Auckland Transport February 2019 report to the Ōtara-Papatoetoe Local Board
	Resolution number OP/2019/8 MOVED by Deputy Chairperson R Robertson, seconded by Member M Gush: That the Ōtara-Papatoetoe Local Board: a)      receive the report entitled ‘Auckland Transport February 2019 report to the Ōtara-Papatoetoe Local Board’. CARRIED

15	Integrated services and community enterprise at Te Puke ō Tara Community Centre and Ōtara Pool & Leisure Centre complex
	Resolution OP/2019/19c) revoked on 18 August 2020 Resolution number OP/2020/113
	Resolution number OP/2019/9 MOVED by Chairperson L Fuli, seconded by Member D Trenberth: That the Ōtara-Papatoetoe Local Board: a)      approve the terms of an occupancy agreement with Pasifika Physio for the space identified in the attached plan. These include general terms outlined in this report and the following terms; i.      occupancy a period of three years with no right of renewal ii.    an inclusive rental cost of $25,000 plus GST per year. b)      approve the terms of an occupancy agreement with Affirming Works Limited for the kiosk at Te Puke ō Tara Community Centre, 20 Newbury Street Ōtara and the café at Fresh Gallery, 46 Fair Mall, Ōtara. These include general terms outlined in this report and the following terms; i.     occupancy for a period of three years with no right of renewal ii.    an annual operating charge of $2,175 plus GST. c)      support the reclassification of Lot 54 DP55184 to be progressed in parallel with the approval for use of space at the centre for a café and Pasifika Physio. CARRIED
	Note:  Member M Gush abstained from voting on the above resolution.

The above Resolution was amended at the meeting of the Otara-Papatoetoe Local Board held on 18 August 2020 under item 25 Classification of Reserve at 20 Newbury Street, Otara

25

Classification of reserve at 20 Newbury Street, Otara

Resolution number OP/2020/113 MOVED by Chairperson L Fuli, seconded by Member R Robertson: That the Ōtara-Papatoetoe Local Board: a)      support the classification of Lot 54 DP55184 as a reserve. b)      agree pursuant to standing order 1.10.4 to revoke the following part resolution of the Otara-Papatoetoe Local Board, adopted at its meeting held on 19 February 2019, OP/2019/9 c) on the basis that it contains a technical error: c)      support the reclassification of Lot 54 DP55184 to be progressed in parallel with the approval for use of space at the centre for a café and Pasifika Physio. c)      request staff to consult with iwi on the classification proposal and bring feedback to the local board as part of the process of seeking its formal support to classify the reserve. CARRIED

16

Auckland Council participation in Tuia Te Here Tangata 2019

Resolution number OP/2019/10 MOVED by Chairperson L Fuli, seconded by Member M Gush: That the Ōtara-Papatoetoe Local Board: a) agree to participate in the regional pilot of the Tuia programme 2019 and welcomes the budget contribution of $7,500 towards local expenses. b) nominate the local board chair (Chair Fuli) to participate as a mentor in the Tuia rangatahi leadership development programme for the Ōtara-Papatoetoe Local Board area for 2019. c) note that due to the late notice of acceptance on to the 2019 programme, as acknowledged in the report, the rangatahi selection process employed by the local board will be streamlined and involve nominations from the local board members. d) request officers to provide a final update to the board on completion of this year’s programme. CARRIED

17

Release of community safety and economic development funding to Papatoetoe Central Main Street Society 2018/2019

Resolution number OP/2019/11 MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson: That the Ōtara-Papatoetoe Local Board: a)      receive Papatoetoe Central Mainstreet Society’s bulk funding accountability report for 2017/2018. b)      approve the release of $83,000 to Papatoetoe Central Mainstreet Society from 2018/2019 work programme line 991, Capacity-Building for business associations operating Business Improvement Districts (BIDs). CARRIED

18	Discretionary grant application outside funding round for Holi Papatoetoe 2019
	Member D Lee declared an interest in this item and took no part in the discussion or voting on the matter.
	Resolution number OP/2019/12 MOVED by Chairperson L Fuli, seconded by Member D Trenberth: That the Ōtara-Papatoetoe Local Board: a) agree to consider the application received outside of the advertised funding rounds due to timing constraints for the activity. b) approve a grant application for $15,000 towards the Holi celebrations in Kingswood Reserve, Papatoetoe. c)     request officers to inform all local Business Associations to submit applications for the Business Improvement Districts (BID) contestable fund in the next and final local board grants funding round which closes on 15^th March 2019 for a decision on 21^st May 2019. CARRIED
	Note:  Deputy Chair R Robertson and Member M Gush abstained from voting on the above resolution.

19	Auckland Council Quarterly Performance Report: Otara-Papatoetoe for quarter two 2018/2019
	Memos providing additional information on the proposed Poly-cycle recycling initiative and the Ngāti Ōtara park multipurpose facility project were tabled at the meeting.  A copy has been placed on the offical minutes and will be available on the Auckland Council website as a minute attachment.
	Resolution number OP/2019/13 MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson: That the Ōtara-Papatoetoe Local Board: a) receive the performance report for the financial quarter ending 31 December 2018. b) note that there is an identified underspend of $12,000 in the work programme item 997. c) approve the proposal to increase the budget earmarked for neighbourhood initiatives being delivered by The Ōtara Papatoetoe Squad (TOPS) by an additional $2,000 (Work programme item 997) utilising part of the identified underspend. d) approve $10,000 as a contribution towards Poly-cycle recycling initiative to be implemented at Polyfest 2019 and request appropriate acknowledgement of the local board contribution, including Ōtara-Papatoetoe Local Board branding at the event. e) request a transfer of $10,000 from Arts, Community and Events (work programme line 997) to Infrastructure and Environmental Services to facilitate the grant approved. f) note the recent update (as per attached staff memo dated 13^th February 2019) on the Ngāti Ōtara park multipurpose facility project (work programme item 2080) that indicates the shortfall in project costs has now increased to $1.5m partly due to ground methane issues from a nearby closed landfill. g) request the Finance and Performance Committee to confirm the inclusion of the Ngāti Ōtara park multipurpose facility in the One Local Improvement (OLI) programme. h) request the Finance and Performance Committee to allocate $1.5m towards the Ngāti Otara park multipurpose facility as part of recognising this project as the Ōtara-Papatoetoe Local Board preferred OLI. i) request the Community Facilities department and other teams that manage local board governed facilities to display and make available information about local board members and local board office details at all local board governed facilities in order to ensure that our community members using these facilities will have access to contact details for their elected representatives. CARRIED
	Attachments a     19 February 2019, Ōtara-Papatoetoe Local Board: Item 19 - Auckland Council Quarterly Performance Report: Otara-Papatoetoe for quarter two 2018/2019 - proposed Poly-cycle recycling initiative additional information memo b     19 February 2019, Ōtara-Papatoetoe Local Board: Item 19 - Auckland Council Quarterly Performance Report: Otara-Papatoetoe for quarter two 2018/2019 - Ngāti Ōtara park multipurpose facility project  additional information memo

20	Feedback on draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039
	Resolution number OP/2019/14 MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson: That the Ōtara-Papatoetoe Local Board: a)      support in principle the draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039, subject to additional feedback to be delegated to Chairperson L Fuli to approve and submit by the end of March 2019. CARRIED

21	Governance Forward Work Calendar
	Resolution number OP/2019/15 MOVED by Chairperson L Fuli, seconded by Member D Trenberth: That the Ōtara-Papatoetoe Local Board: a)      note the Governance Forward Work Calendar. CARRIED

22	Ōtara-Papatoetoe Local Board Workshop Notes
	Resolution number OP/2019/16 MOVED by Chairperson L Fuli, seconded by Member M Gush: That the Ōtara-Papatoetoe Local Board: a)         note the workshop notes from the workshops held on Tuesday 4 December 2018 and 29 January 2019. CARRIED

23        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

6.32 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................