Agenda of Ōrākei Local Board

Ōrākei Local Board

21 February 2019

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Deputation - Eastern Suburbs A.F.C 5

8.2 Deputation - Parnell Cricket Club 6

9 Public Forum 6

9.1 Public Forum - Remuera Chinese Association 6

9.2 Public Forum - Hyundai Marine Sports Centre 7

10 Extraordinary Business 7

11 Auckland Council's Quarterly Performance Report: Ōrākei Local Board for quarter two 2018/2019 9

12 Grant of new commercial ground lease term for the land at 176-182 Shore Road, Remuera (Shore Reserve East) 55

13 Tahapa Reserve Playground 63

14 Auckland Transport Update February 2019 69

15 Feedback on draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039 77

16 Panuku Development Auckland Local Board six-monthly update 1 July - 31 December 2018 127

17 Chairperson's Report 133

18 Board Member Report – Carmel Claridge 183

19 Board Member Report – Troy Churton 191

20 Board Member Report - Colin Davis 205

21 Board Member Report – Toni Millar 221

22 Board Member Report – Ros Rundle 227

23 Board Member Report – David Wong 233

24 Governance Forward Work Calendar 251

25 Ōrākei Local Board Proceedings 261

26 Resolutions Pending Action 283

27 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the minutes of the Ōrākei Local Board meeting, held on Thursday, 15 November 2018 and the extraordinary minutes of its meeting, held on Thursday, 13 December 2018, be confirmed as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōrākei Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Eastern Suburbs A.F.C

Te take mō te pūrongo

Purpose of the report

1. To deliver a presentation to the Board during the deputation segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Tom Street, President of Eastern Suburbs A.F.C will be in attendance to update the Board on the Club’s considerations for redeveloping its facilities at Madills Farm.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) receive the presentation and thank Tom Street for his attendance.

8.2 Deputation - Parnell Cricket Club

Te take mō te pūrongo

Purpose of the report

1. To deliver a presentation to the Board during the deputation segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Craig Presland, Parnell Cricket Club Chairman and Greg Olliver, Daniel Minhinnick and Mark Andrews, Parnell Cricket Club members will be in attendance to update the Board on the Club’s proposed masterplan for Shore Road Reserve, Remuera.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) receive the presentation and thank Craig Presland, Greg Olliver, Daniel Minhinnick and Mark Andrews for their attendance.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Remuera Chinese Association

Te take mō te pūrongo

Purpose of the report

1. To deliver a presentation to the Board during the public forum segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Julie Chen and Stan King will be in attendance to provide an update on the Remuera Chinese Association and its impact on the community.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) receive the presentation and thank Julie Chen and Stan King.

9.2 Public Forum - Hyundai Marine Sports Centre

Te take mō te pūrongo

Purpose of the report

1. To deliver a presentation to the Board during the public forum segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Mark Taylor, Chair of Akarana Marine Sports Charitable Trust will be in attendance to provide an update on the Hyundai Marine Sports Centre.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) receive the presentation and thank Mark Taylor for his attendance.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Ōrākei Local Board

21 February 2019

Auckland Council's Quarterly Performance Report: Ōrākei Local Board for quarter two 2018/2019

File No.: CP2019/01206

Te take mō te pūrongo

Purpose of the report

1. To provide the Ōrākei Local Board with an integrated quarterly performance report for quarter two, 1 October – 31 December 2018.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2018/2019 work programme.

3. This is a retrospective report intended to provide a transparent overview and reflect the progress of how the Ōrākei Local Board work programme is tracking at the end of quarter two 2018/2019.

4. The work programme is produced annually and aligns with the Ōrākei Local Board Plan outcomes.

5. The key activity updates from this quarter are:

· The Ōrākei Business Awards (1381) winners were announced at the award ceremony in October.

· Ōrākei Basin – improve open space (2897) has received resource consent and the contract for delivery has been awarded.

· Waiatarua Reserve – develop car park (2318) was completed in November and provides better access to the reserve for visitors.

6. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. Most activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). There are no activities with a red status this quarter.

7. The financial performance report compared to budget 2018/2019 is attached. There are some points for the local board to note -

· The overall operating result is 12 per cent below the budget due to lower operating revenue and expenditure. Revenue is 22 per cent below budget mainly due to lower revenue received from parking fees and rental of the hard stand at the Landing.

· Operating expenditure is 13 per cent behind budget in full facility parks contract and Locally Drive Initiatives expenditure.

· Capital expenditure is 48 per cent under budget. This includes capital projects relating to local asset renewal programmes, coastal asset renewals, sports development in Michaels Avenue Reserve, green way and walkway development such as Ōrākei Spine shared path and locally driven funded capex projects.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) receive the performance report for the financial quarter ending 31 December 2018.

Horopaki

Context

8. The Ōrākei Local Board has an approved 2018/2019 work programme for the following operating departments:

· Community Services, which include:

o Arts, Community and Events

o Parks, Sport and Recreation

o Libraries and Information, and

o Service, Strategy and Integration

· Community Facilities: Build Maintain Renew

· Community Leases

· Infrastructure and Environmental Services

· Local Economic Development.

9. Work programmes are produced annually, to meet the Ōrākei Local Board outcomes identified in the three-year Ōrākei Local Board Plan. The local board plan outcomes are:

· Our local parks and open spaces are valued and enjoyed

· Our residents are proud of their community facilities and public places

· People can move around our area easily and safely

· The natural environment is values, protected and enhanced by our communities

· A thriving economy which supports local businesses and town centres.

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

10. The work programme activities have two statuses; RAG status which measures the performance of the activity (amber and red show issues and risks); and activity status which shows the stage the activity. These two statuses create a snapshot of the progress of the work programmes.

11. The graph below identifies work programme activity by RAG status (red, amber, green and grey). It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Ōrākei Work Programme by RAG status

12. The graph below identifies work programme activity by activity status and department. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: work programme activity by activity status and department

Key activity updates from quarter two

13. The following are key activity updates in the delivery of the local board work programme for the second quarter:

· The Ōrākei Business Awards (1381) winners were announced at the award ceremony in October. The awards received nearly 300 nominations with 53 finalists highlighting the thriving local businesses as well as assisting to build business networks across the Ōrākei Local Board area.

· Waiatarua Reserve – develop car park (2318) was completed in November and provides better access to the reserve for visitors, in particular dog walkers, who previously would need to walk by the children’s playground next to the Grand Drive carpark. The car park upgrade at the Abbotts Way entrance was celebrated with a community BBQ and dog walk in December.

· Ōrākei Basin – improve open space (2897) has received resource consent and the contract for delivery has been awarded. Physical works on the path are expected to start in February 2019 and be completed in late April 2019.

· The Eastern Bays Songbird Initiative (603) funding agreement has been completed this quarter. The group has continued to hold successful trap give away days across the project area. They have also engaged with school clusters and developed bespoke resource packs for students with support from council’s Sustainable Schools team.

· The Christmas Event (Ōrākei) (159), the annual Carols on the Green at Vellenoweth Green in St Heliers in December was successfully delivered. There was a focus on local community participation and creating family-friendly entertainment.

Activities with issues

14. There are no activities reported as red status, which indicates having significant issues, for this quarter.

15. Twenty-three activities have been identified with an amber status for this quarter. An amber status indicates there is some risk or issues.

16. Community Arts Programmes – Ōrākei (286) delivery is at risk as funds have not been allocated this quarter. Direction will be sought from the local board in quarter three.

17. Fourteen amber activities are within the Infrastructure and Environmental Services work programme due to procurement processes taking longer than anticipated. However, officers have confirmed that works will begin in quarter three and be completed by the end of June 2019. The fourteen projects are listed below but further details can be found in attachment A:

· Andersons Beach Reserve – Phase Two (Ecological Restoration and Pest Management) (1503)

· Grampian Road Retention Dam – Phase Two (Ecological Restoration and Pest Management) (1504)

· Hobson Bay Walkway 1 – Phase Two (Ecological Restoration and Pest Management) (1505)

· Hobson Bay Walkway 2, Thomas Bloodworth and Shore Road Reserve – Phase Two (Ecological Restoration and Pest Management) (1506)

· Martyn Wilson Field and Lingarth Reserve – Phase Two (Ecological Restoration and Pest Management) (1508)

· Ngapipi Reserve and Ngapipi Cliff Reserve – Phase Two (Ecological Restoration and Pest Management) (1510)

· Pamela Place Reserve – Phase Two (Ecological Restoration and Pest Management) (1512)

· Waiatarua Reserve – Phase Two (Ecological Restoration and Pest Management) (1514)

· Wharua and Waitaramoa Reserves – Phase Two (Ecological Restoration and Pest Management) (1515)

· Neighbourhood Liaison – Phase Two (Pest Management) (1516)

· Environmentl Enhancement Plan (1534)

· Ecological restoration along coastal cliffs (2729)

· Ecological restoration along Stonefields Heritage Trail (2730)

· Lawry Reserve ecological restoration (2836).

18. Eight activities can be found in the Community Facilities: Build Maintain Renew work programme. All these activities are carried forward from the financial year work programme 2017/2018. Five of these activities are still in progress and described below:

· Signage installation has been delayed but is expected to be completed by March 2019 pending approval from the local board for the two projects - Ōrākei – renew signage FY17 (2915) and Ōrākei – install park signage (3007) projects.

· Hobson Bay – remove mangroves (2307) has been delayed due to tendering issues but implementation is expected to take place in March – April 2019.

· There is a possible risk with timeframes for Wairua Reserve – renew playground (2918). Physical works have been put on hold whilst consenting issues are resolved. It is anticipated that work will begin in the quarter three.

· Delays on the Ōrākei – Built Heritage Improvements (searchlight emplacements) are due to requirements from Auckland Council’s heritage team needing to be met. Tender prices for the physical works are to be reviewed in quarter three.

19. The remaining three activities are on hold and described in section ‘Activities on hold’ which can be found below.

Activities on hold

20. The following work programme activities have been identified by operating departments as on hold:

· Michaels Ave Reserve – design and install 4 toilets and 4 changing rooms (2977) is on hold until a decision is made on the ownership and lease arrangements. Community Services continue to work with the Ellerslie Sports Club and establish deadlines to demonstrate the ability to fund the wider reserve development as per the project – OR: Facility Partnership 2015 Ellerslie Sports Club (1456).

· Michaels Avenue – renew playground (2919) is contingent on Michael Ave Reserve – design and install 4 toilets and 4 changing rooms (2977) so currently on hold. Design works on the playground can commence once the timeline for construction is confirmed for the changing rooms and toilets.

· St Heliers Library – comprehensive renewal (3120) is on hold until further work is resolved on the wider project of where and how service provision is delivered in St Heliers.

Changes to the local board work programme

Deferred activities

21. These activities have been deferred from the 2018/2019 work programme:

· Colin Maiden Park – develop site – stage 2 (2976) is a carry forward from financial year 2017/2018 and was not reported on in quarter one. It has been deferred as budget has been pushed out for delivery to financial year 2020/2021, due to the regional reprioritisation process.

· Shore Road Reserve – install sand carpet and lighting on field 3 (2979) ) is a carry forward from financial year 2017/2018 and was not reported on in quarter one. It has been deferred as budget has been pushed out for delivery to financial year 2020/2021, due to the regional reprioritisation process.

· Kupe Reserve – renew parking and structures (3247) has been deferred until financial year 2019/2020 as funding has not been allocated for the project.

· 4 Victoria Ave Remuera - Lease to the Royal New Zealand Plunket Trust (2613) and 4 Victoria Ave Remuera. Renewal Citizens Advice Bureau – Remuera (2614) have been deferred as a decision is required from Community Services on relocation options.

· Thomas Bloodworth Park, 32B Shore Road Remuera. Lease to the Remuera Parnell Sports Community Charitable Trust (2620) has been deferred as an application has been submitted from the group to vary the leased area and also requires a deed of additional premises. The lease renewal and variation will be progressed pending a response from Auckland Council’s Land Advisory team.

Cancelled activities

22. These activities are cancelled:

· Riddell Road Walkway – replace structures by Watercare Pump Station (3174) is cancelled as the reserve is held by Auckland Council as a public road and administered by Auckland Transport. The costs associated with the project also fall to Auckland Transport and will be handed to it for delivery.

Activities merged with other activities for delivery

23. There are no merged activities for this quarter.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25. This report informs the Ōrākei Local Board of the performance for the quarter ending 31 December 2018.

Tauākī whakaaweawe Māori

Māori impact statement

26. The Ōrākei Local Board’s work programme contains a number of projects that provide direct outcomes for Māori, including but not limited to:

· Waiatarua Reserve: prepare an integrated plan (1469) which a working group including representatives from five iwi groups are contributing to the direction of the draft plan. The work will develop an integrated maintenance and development plan to ensure Waiatarua Reserve and wetlands is well managed and sustainably developed.

· Celebrating Te Ao Māori and strengthening responsiveness to Māori. Whakatipu I te reo Māori – Ōrākei (1151) continues to champion and embed te reo Māori in the Remuera and St Heliers libraries. During quarter two St Heliers Library incorporated te reo Māori into a medley of carols, whilst Remuera Library will continue to host Ōrākei Marae kaumatua and kuia to provide assistance in building their digital knowledge through technology classes.

27. The local board has increased its funding of projects to improve the natural environment, in particular through pest management, weed eradication and revegetation programmes. This aligns to iwi outcomes pertaining to enhancing the environment.

28. The Ōrākei Local Board Chair and Deputy Chairman continue to hold regular hui with Ngāti Whātua o Ōrākei kaumatua to build their relationship and work on shared outcomes for the local board area.

29. Mana whenua customary practices are embedded into events and openings of board projects.

Ngā ritenga ā-pūtea

Financial implications

30. This report is for information only and therefore there are no financial implications associated with this report.

Financial Performance

31. Revenue is behind budget by $154,000 due to lower revenue received from the Landing.

32. Expenditure is below budget by $836,000 in Asset Based Services - full facility parks contract and locally driven initiatives (LDI). Some LDI project budgets are still in progress with delivery in the next six months. A few projects such as mangrove removal at Tahuna Torea and ecological restoration projects are delayed as the procurement processes are taking longer than expected.

33. Capital spend overall is $1.554 million under budget in local asset renewal programmes, coastal asset renewals and locally driven funded capex projects. Projects in progress include Ōrākei Spine shared path, Stonefields open space development, Michaels Avenue Reserve – renew lighting and install an acoustic wall.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

35. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

36. The local board will receive the next performance update following the end of quarter three (March 2019).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Ōrākei Quarterly Performance Report December 2018 - Local Board Work Programme Update 2018/2019 Q2	17
b ⇩	Ōrākei Quarterly Performance Report December 2018 - Financial Appendix	49

Ngā kaihaina

Signatories

Author	Hayley King - Local Board Advisor - Ōrākei
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

21 February 2019

Grant of new commercial ground lease term for the land at 176-182 Shore Road, Remuera (Shore Reserve East)

File No.: CP2019/00594

Te take mō te pūrongo

Purpose of the report

1. To seek Ōrākei Local Board approval to grant a new commercial ground lease term of 15 years to Palmers Gardenworld Limited for the land at 176-182 Shore Road, Remuera (Shore Reserve East).

Whakarāpopototanga matua

Executive summary

2. The land at Shore Reserve East is owned by the Crown and vested in Auckland Council.

3. An agreement between the Minister of Conservation and Auckland Council was formed in 2005 to allow the council to grant a commercial ground lease to Palmers Gardenworld for an initial 15-year term.

4. The agreement allows for subsequent 15-year lease terms, subject to a public consultation process to ascertain public interest in retaining the garden centre use.

5. Palmers Gardenworld Limited entered in to a commercial ground lease with the council commencing on 24 June 2005. The lease is due to finally expire on 23 June 2020.

6. Palmers Gardenworld Limited has formally applied to the council for a new commercial ground lease term of 15 years from the date of expiry over the following land parcels:

· Section 1 being part former CT 31B/269 and Section 2 being part former CT 21A/280 on SO 340046, comprising approximately 7200sqm.

7. In November 2018, Panuku Development Auckland (Panuku) undertook public consultation to seek community views on the proposed lease extension. The consultation commenced on 12 November 2018 and closed on 12 December 2018 (Please refer attachment A).

8. A total of 196 submissions were received. 93 per cent of submitters were in support of retaining the garden centre use for a further 15 year term, 3 per cent of submissions opposed retaining the garden centre use and 4 per cent of submitters made comments against future development of the land.

9. This report seeks Local Board approval for a new commercial ground lease term of 15 years to Palmers Gardenworld Limited.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) approve a new commercial ground lease term of 15 years to Palmers Gardenworld Limited over the land currently leased at 176-182 Shore Road, Remuera (Shore Road Reserve) commencing on 24 June 2020 with a final expiry date of 23 June 2035.

Horopaki

Context

10. This report considers the commercial leasing conditions with respect to the agreement between the Ministry of Conservation and Auckland Council dated 2 March 2005.

11. The land is owned by the Crown and vested in Auckland Council. Panuku manages a commercial ground lease at the property on behalf of council.

12. An agreement between the Minister of Conservation and the council was formed in 2005 to allow the council to grant a commercial ground lease to Palmers Gardenworld Limited for an initial 15-year term. The original lease has a final expiry date of 23 June 2020.

13. The agreement allows for Palmers Gardenworld Limited to request further lease terms of 15 years, subject to the council undertaking a public consultation process to determine the level of public interest in retaining the garden centre use.

14. Palmers Gardenworld Limited has formally applied to the council for a new 15-year lease term commencing from 24 June 2020. As per the terms of the ministry agreement the council is required to consult with the public to determine whether or not to grant the new lease term of 15 years.

15. The Ōrākei Local Board is the allocated authority relating to commercial leasing matters located on recreation reserves in the local board area.

Tātaritanga me ngā tohutohu

Analysis and advice

16. Panuku undertook a public consultation process to seek local community views on the proposed lease extension (please refer attachment A).

17. The public consultation commenced on Monday 12 November 2018 and closed on Wednesday 12 December 2018. The process consisted of an online survey on the Auckland Council website and was promoted to the community using various channels including:

· Flyers: mail drop to adjoining properties and copies at the local board office

· Public notice: a public notice was published in the East and Bays Courier newspaper

· Information boards: displayed on-site at the garden centre to inform the garden centre visitors of the process.

18. A total of 196 submissions were received with 93 per cent in support of retaining the garden centre use.

19. Submissions were made via the council online survey form comprising 71 per cent, receipt of hard copy forms comprised 19 per cent and via email comprised 10 per cent.

20. The majority of submissions were from the Ōrākei Local Board area, this included 141 submissions from individuals and 2 submissions from organisations.

21. Key themes from the feedback included retaining the garden centre and the café facility as a social meeting point comprising 184 submitters, comments about using the public space for something else comprised 11 submitters and comments against future development of the land comprised 8 submitters.

22. The public consultation process showed an overall strong support to retain the garden centre use of the land.

23. Based on the positive outcomes of the public consultation process Panuku recommends that the Ōrākei Local Board approve the new commercial ground lease term to Palmers Gardenworld Limited for a further 15 years commencing on 24 June 2020 with a final expiry date of 23 June 2035.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. Panuku has engaged with all relevant departments of the council and has received confirmation that there is no objection to the lease term extension of 15 years from the date of final expiry subject to the outcomes of the public consultation process.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25. Panuku attended a workshop with the Ōrākei Local Board on 13 October 2018 to present Palmers Gardenworld Limited’s application for a new commercial ground lease term of 15 years. The presentation included history of the site and information on the requirement to carry out a public consultation process as stipulated in the Ministry agreement with Auckland Council.

26. The Ōrākei Local Board approved the commencement of the consultation process at its October 2018 business meeting.

27. This report provides the Ōrākei Local Board with an opportunity to formalise the approval of a new ground lease term of 15 years subject to the outcomes of the public consultation process.

Tauākī whakaaweawe Māori

Māori impact statement

28. Panuku contacted the 15 iwi identified as having an interest in land in the Ōrākei Local Board geographical area to seek their views on the proposal.

29. Engagement with iwi involved:

· email contact providing full property and commercial details inviting comment from iwi on any spiritual, cultural or environmental impact with respect to the proposal.

30. No feedback on the new lease term or an expressed interest in the site has been received from mana whenua

Ngā ritenga ā-pūtea

Financial implications

31. If a new lease term of 15 years is not granted and the existing lease is terminated the Minister of Conservation has the option to require the council to transfer the land back to the Crown. There will be a loss of future commercial ground rental and the land must be transferred back to the Crown free of all improvements and left in a restored state suitable for public recreation at the council’s cost.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32. Should the Ōrākei Local Board resolve not to approve a new commercial ground lease term of 15 years, this decision may cause:

· the ground lease to be terminated

· the tenant to officially dispute the decision based on the overall positive outcomes of the public consultation process

· the site to be transferred back to the Crown at the council’s cost.

Ngā koringa ā-muri

Next steps

33. Panuku will inform Palmers Gardenworld Limited and the general public of the Local Board’s decision on the outcome of the application of a new commercial ground lease term of 15 years.

34. Panuku will inform the Ministry of Conservation of the Local Board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Proposed Lease Extension - Public Consultation Feedback Final Report	59

Ngā kaihaina

Signatories

Authors

Lori Butterworth - Property Management, Panuku Development Auckland

Carlos Rahman - Senior Engagement Advisor

Authorisers

Ian Wheeler - Director Portfolio Management, Panuku Development Auckland

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

21 February 2019

Tahapa Reserve Playground

File No.: CP2019/00600

Te take mō te pūrongo

Purpose of the report

1. To seek Ōrākei Local Board approval of the Tahapa Reserve Playground concept design (Attachment A).

Whakarāpopototanga matua

Executive summary

2. A concept design has been completed for the development of Tahapa Reserve Playground and wider improvements (Attachment A).

3. This playground will replace the existing basketball court which is in a poor state and requires either removal, renewal or redevelopment.

4. Public consultation, mana whenua and local board views have been sought and have driven the development of the concept design.

5. Budget of $500,000 is available for implementation of the concept design and cost estimates indicate the design is deliverable within budget.

6. This report seeks approval of the concept design and approval to progress the project to construction phase.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) approve the Tahapa Reserve Playground concept design (Attachment A) and

b) approve progression of project to construction phase.

Horopaki

Context

7. Auckland Transport and NZ Transport Agency are developing a new urban cycleway (Glen Innes to Tamaki Drive Shared Path) to provide a walking and cycling route through the Eastern Bay suburbs to the city centre.

8. A number of pedestrian/cycle ‘feeder links’ through Tahapa Reserve and Tahapa Reserve East have been proposed to enable local community access to the shared path and to maximise the path’s potential.

9. As part of the development of these feeder links the board requested council officers consult with the community on the future of an existing basketball court in Tahapa Reserve to seek public views on whether to remove, renew or replace the basketball court with another play opportunity.

10. Public consultation was held in September 2017 with the key findings reported back to the board at a workshop in November 2017.

11. The clear public preference was for the development of a new playground to suit all ages including reinstatement of a basketball half court.

Tātaritanga me ngā tohutohu

Analysis and advice

Public input into concept design development

12. The Tahapa Reserve Playground concept design has been developed following a public consultation process and reflects community aspirations and desires for this reserve.

13. In particular the following key messages were heard from the consultation and have shaped the design:

· provision of a playground to suit all ages

· reinstatement of basketball half court

· address existing trees and vegetation to improve surveillance

· improve planting for habitat

· maintain open grass areas for passive recreation

· maintain dog off-leash area.

Local board input into concept design development

14. A draft playground concept design was presented to the local board at a workshop in early October 2018 for consideration and a number of changes were requested including:

· change of tree species from pohutukawa to a mix of smaller native trees selected from the ‘Purewa Ecological Plan’

· addition of a ‘nature play’ zone.

15. The amended playground concept design following local board feedback was presented again to the local board in late October 2018.

Final concept design for approval

16. The concept design has now been finalised and is attached to this report: Tahapa Reserve Playground concept design (Attachment A).

17. Key features of the concept design include:

· provision of traditional play equipment catering to a range of age groups

· nature play area

· basketball half court

· furniture including picnic table, bench seating, rubbish bin and cycle racks

· footpaths providing small scooter/bike loop as well as connections to the main shared path network

· amenity trees and shrubs to playground

· revegetation planting to stormwater management areas

· management of existing vegetation to improve sightlines.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The development of this playground along the Auckland Transport Glen Innes to Tāmaki Drive Shared Path network will help to create a recreation hub in an area currently underused leading to improvements in safety through passive surveillance. This will bring benefits to both the shared path users as well as to playground and reserve users.

19. NZ Transport Agency wish to use part of this reserve for site access to allow for the construction of their shared path. An area has been negotiated for this temporary activity which will not impact on the ability to construct the playground.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. Redevelopment of the existing basketball court into a playground and half court will provide a comprehensive local play and recreation hub for this community catering for a wide range of ages.

21. The playground will complement the proposed shared path network helping to activate the reserve improving safety and surveillance of the wider area.

22. This proposal supports the following Ōrākei Local Board Plan outcomes:

· Outcome 1: Our local parks and open space areas are valued and enjoyed

· Outcome 4: The natural environment is valued, protected and enhanced by our communities.

Tauākī whakaaweawe Māori

Māori impact statement

23. Parks and heritage is of fundamental importance to mana whenua and their culture and traditions. The playground development discussed in this report will benefit Māori and the wider community through the provision of improved recreational opportunities leading to more active and healthy communities.

24. Development of the playground includes a significant amount of native revegetation of the wider reserve. This will add to the existing Purewa Valley forest cover helping with preservation of native flora and fauna as well as improving the management of stormwater flows from the site.

25. Ngāti Whātua Ōrākei have been engaged through the development of the concept design and have provided input into the plant selection. Additionally they have requested the opportunity to provide plants for the physical works phase from their nursery and this will be written into the physical works contract to ensure the opportunity is provided.

Ngā ritenga ā-pūtea

Financial implications

26. Costs have been estimated by Coummunity Facility quantity surveyors as being in the order of $500,000.00 for the development of the playground, basketball half court, path connections to the main shared path network and for the significant amount of planting and environmental upgrades to the reserve.

27. Budget of $245,000.00 has been allocated to the Tahapa Reserve Improvements project through the Community Facilities work programme with a further $255,000.00 available from the Ōrākei Spine Shared path project to complete the paths and planting work associated with and benefiting both projects.

Budget source	FY18/19	FY19/20	Total ($)
Tahapa Reserve Improvements: Community Facilities (local park growth)	170,000	75,000	245,000
Ōrākei Spine Shared Path: Community Facilities (local park growth)		255,000	255,000
			$500,000

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. Both the community consultation process and discussions with the local board have generated a level of expectation that this development will proceed soon. Failure to follow through may result in a loss of trust in the organisation and disappointment from the community.

Ngā koringa ā-muri

Next steps

29. Following local board approval of the concept design, final details will be documented and procurement for physical works will begin.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Tahapa Reserve Concept Design	67

Ngā kaihaina

Signatories

Author

Tim Keat - Senior Growth Development Specialist

Authorisers

Rod Sheridan - General Manager Community Facilities

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

21 February 2019

Auckland Transport Update February 2019

File No.: CP2019/01008

Te take mō te pūrongo

Purpose of the report

1. To provide an update to the Ōrākei Local Board on transport related matters in their area including the Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua

Executive summary

2. The report provides a progress update to the Ōrākei Local Board about its current transport capital fund projects, including financial information about how much budget remains in this political term.

3. Auckland Transport (AT) is waiting on an investigation from the police regarding the fatal crash on Gowing Drive, however, there are some immediate changes which the board are being asked to help with by providing funding.

4. The Clonbern Road carpark was reopened in December 2018 with restrictions and security was removed in early January 2019. The community are being asked to stick to the restrictions or AT will have to reconsider the top level remaining open.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) receive the Auckland Transport update February 2019 report.

b) allocate $20,000 from the Ōrākei Local Board Transport Capital Fund to install driver feedback signs on Gowing Drive, Meadowbank..

Horopaki

Context

5. This report provides addresses transport related matters in the Ōrākei Local Board area and includes information on the status of the Ōrākei Local Board Transport Capital Fund (LBTCF).

6. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. They report on a monthly basis to local boards, as set out in their Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities

7. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

Tātaritanga me ngā tohutohu

Analysis and advice

8. The table below summarises the balance of LBTCF remaining budget. The Board have access to approximately $2,400,000 as they can use allocation from the 2019/2020 financial year, however $2,000,000 has been indicatively allocated to the Gowing Drive project.

Status update on current of Local Board Transport Capital Fund projects
Project	Description	Current status	Has the status changed since last month’s update?	Funds allocated
Wayfinding signage – 12 walkways in St Johns Park area	Improve the accessibility of links through St Johns Park to services such as bus stops	Completed	Yes	$45,000
Selwyn Reserve Walkway	Close the gap in the current walking network in Selwyn Reserve	Completed	No	$148,000
Gowing Drive connection to the Glen Innes to Tamaki Shared Path	Pedestrian and cycling bridge	Feasibility	No	$2,000,000 (unallocated)
Ngahue Footpath extension	Widen and extend the footpath from the Ngahue Road end of College Road	Deferred	No	$175,000 (unallocated)

Gowing Drive

9. In January 2019 there was a fatal crash on Gowing Drive involving a bus and a car. The police have not completed their investigation at the time of writing this report. Auckland Transport is unable to comment further on the cause of the crash although excessive speed appeared to be a factor. Engineering suggestions will wait until the report has been received.

10. Following a meeting with the Ōrākei Local Board it has been suggested that two driver feedback signs be installed on Gowing Drive in the area of the crash site. The cost of each sign is $10,000 and the board it is recommended that the board approve $20,000 from the LBTCF fund these signs.

Clonbern Carpark

11. In December 2018 following assessments, Auckland Transport opened the top level of the Clonbern Carpark. The engineers report showed that under load it was safe for vehicles under 2000kg to park on the top level. Underneath the top level a full assessment has been done and some minor repairs were completed to ensure the safety of the structure.

12. Currently Auckland Transport in monitoring both the structural integrity and the load on the top deck, any ongoing use of the deck by vehicles over the weight limit will require further closures.

Red Light Cameras

13. Auckland Transport and the NZ Police have agreed a new memorandum of understanding (MoU) for the ongoing enforcement of Auckland’s red-light safety cameras.

14. From Thursday, 17 January 2019, all 12 of AT’s red-light safety cameras will be enforced by NZ Police as part of collaborative work to improve road safety across the region.

15. Until now, six cameras at a time were enforced on a rotational basis and AT are pleased to confirm that all cameras will now be enforced at the same time.

16. As part of the new MoU, any new cameras added to the red-light safety camera network will also be enforced once they are installed and tested.

17. AT will continue to partner with NZ Police and work together to deliver the red-light safety camera programme at high risk intersections.

18. AT originally committed to installing 42 red light safety cameras across the Auckland network over 10 years (12 of which are installed and now enforcing). AT can confirm that the programme is accelerated to install these in the next five years as part of our on-going commitment to reducing deaths and serious injuries on Auckland roads.

Speed Bylaw

19. Consultation will begin on the proposed speed bylaw change on 28 February 2019. The consultation will last for approximately one month and any member of the public, whether an Auckland resident or not, will be able to submit their views if they wish to. Those who wish to be heard by a Hearing Panel will be given the opportunity to do so.

20. The bylaw will contain a complete list of the roads proposed for speed limits changes and will include information on their current speed limits and the new proposed speed limits.

21. Following consultation, the feedback will be analysed and any required changes made. The Auckland Transport Board will then make and pass the new bylaw with the recommended changes.

22. Once the bylaw is adopted there will need to be changes of signage and sometimes supporting engineering measures to encourage driving at slower speeds. These measures could include installing raised zebra crossings, raised tables, speed humps and narrowing of roads.

Response to Resolutions

23. Attached to the report is the current resolutions register.

24. OR/2018/158 That Auckland Transport be requested to provide options on how to manage speed and address visibility issues to improve safety along Gowing Drive, Meadowbank at the Parsons Road and Archdall Street intersections.

25. Auckland Transport investigated and found that a very low crash history for this area, meant that any changes to this intersection were a low priority. Speed data collected in 2014 indicates that, 85 per cent of people were driving at 51km/h or less. This shows that excessive speed is generally not an issue on Gowing Drive, Meadowbank.

26. As a result of the recent crash investigation we will reassess the current speeds on Gowing Drive and compare them with our previous data.

27. OR/2018/197 request Auckland Transport to consider the proposal from Bike Tamaki Drive to deliver safer modes of transport for pedestrians and cycling users of Tāmaki Drive and report back options for the consideration of the Board.

28. seek advice from Auckland Transport and other appropriate Council staff, through its Transport Lead, to determine what funding streams are available for projects to mitigate identified hazards and deliver safer transport options for pedestrians and cyclists along Tamaki Drive.

29. Auckland Transport met with Bike Auckland, The Local Board and Bike Tamaki Drive to establish the best way forward for this proposal.

30. Auckland Transport has a collaborative relationship with Bike Auckland and all other bike groups called ‘burbs’ sit under their umbrella.

31. Bike Auckland plays a key part in helping set Auckland Transport’s cycling priorities. It has been agreed that Bike Tamaki Drive will work with Bike Auckland to establish a programme of work to be presented to Auckland Transport and the board for future funding consideration.

32. c) requests Auckland Transport to reassess the safety feasibility of the Ladies Mile Cycleway and provide advice to the Board on alternative routing.

33. Auckland Transport has investigated this request and there is no budget available to remove this cycle lane. An alternative option through Michael Avenue Park was investigated in the previous board term; however, the residents did not support it at the time. Auckland Transport’s cycling budget has been consolidated and targeted to key cycle routes that provide the greatest opportunity to increase participation of cycling in the Region.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

34. There are no impacts or views to be considered by other council groups.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

35. The Board’s views are considered during consultation on proposed project schemes.

Tauākī whakaaweawe Māori

Māori impact statement

36. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

37. The proposed decision of receiving the report will reduce the available funds in the transport capital fund by $20,000.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. The proposed decision of receiving the report has no risks. Auckland Transport has risk management strategies in place for the transport projects undertaken in the local board area.

Ngā koringa ā-muri

Next steps

39. Auckland Transport will provide another update report to the local board in March 2019.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Auckland Transport Resolution Register	75

Ngā kaihaina

Signatories

Author

Melanie Dale – Elected Member Relationship Manager

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

21 February 2019

Feedback on draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039

File No.: CP2019/01192

Te take mō te pūrongo

Purpose of the report

1. To seek local board feedback on the draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039.

Whakarāpopototanga matua

Executive summary

2. To respond to population growth and demographic change, Auckland Council has developed a plan for how it will invest in sport for the next 20 years.

3. The Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039 seeks to:

· increase participation in sport by targeting communities of greatest need and addressing disparities

· deliver a broad range of programmes, services and facilities that respond to the diverse needs of Auckland’s communities

· address population growth and changing sport preferences through regular assessments of, and changes to, programmes, services and facilities to maximise participation.

4. The draft plan was endorsed by the Environment and Community Committee in December 2018 for public consultation [CP2018/07771].

5. This report invites local boards to formally indicate their support for the draft plan and any additional feedback on the draft plan they would like the committee to consider prior to the plan’s adoption.

6. Staff have engaged with local boards informally at various stages throughout the development of the plan. Local boards members’ views and concerns have helped shape the key components of the plan.

7. A summary of consultation feedback will be prepared for the Environment and Community Committee for consideration. Final decision on the adoption of the plan will be sought in May 2019.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) endorse the draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039 and provide any additional feedback for consideration of the Environment and Community Committee.

Horopaki

Context

The plan sets out a new investment approach, which better responds to growth and the changing needs of Aucklanders

8. Auckland is experiencing rapid population growth and social change. Our diverse communities have different preferences and requirements for sport and recreation activities.

9. The draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039 is the council’s response to these changes. It sets out a new approach to regional investment in sports facilities, programmes and services for Aucklanders over the next 20 years.

10. The plan will:

· target communities of greatest need and address disparities

· deliver a broad range of programmes, services and facilities that respond to the diverse needs of Auckland’s communities

· address population growth and changing sport preferences through regular assessments of, and changes to, programmes, services and facilities.

11. The draft plan has three main sections:

· Section one: ‘Why we invest’ explains the reasons for having an investment plan and the strategic context.

· Section two: ‘What we invest in’ explains the outcomes sought from the council’s sports investment, the scope and focus of that investment and the principles that will guide future investment decisions.

· Section three: ‘How we will work’ explains the investment framework that will be adopted to achieve the outcomes.

12. The development of the draft plan involved several Governing Body decisions, local board engagement, public consultation and research. The attached draft plan provides the chronological timeline for developing the plan.

Tātaritanga me ngā tohutohu

Analysis and advice

Adoption of the plan will contribute to multiple strategic outcomes

13. Sport is one of the key areas the council invests in to deliver on the ‘Belonging and Participation’ outcome in Auckland Plan 2050.

Belonging and Participation

· Focus Area 7 – Recognise the value of arts, culture, sports and recreation to quality of life

· Direction 1 – Foster an inclusive Auckland where everyone belongs

· Direction 2 – Improve health and wellbeing for all Aucklanders by reducing disparities in opportunities.

14. The draft plan focuses on delivering a single outcome: increasing Aucklanders’ participation in community sport. This aligns with the vision of the Auckland Sport and Recreation Strategic Action Plan 2014-2024: ‘Aucklanders: more active, more often.’

15. The multiple benefits delivered to local communities through increased sport participation will also contribute directly to the health, social and economic outcomes for Aucklanders as set out in the local board plans.

Achieving the desired outcomes requires putting people at the heart our investment

16. The plan sets out a targeted, people-centric approach to increase sport participation in Auckland. Future sport investment will focus on meeting the needs of three distinct groups of people:

1.	People who already play sport:
	There will be more fit-for-purpose facilities and programmes to keep them actively involved in sport.
2.	People who play a new sport (like futsal)
		Currently there are limited opportunities to play, but in the future, there will be more fit-for-purpose facilities and programmes that cater to new and emerging sports.
3.	People who currently do not participate in sport
	Auckland Council will create more opportunities and make it easier for them to take up sport.

17. A key step towards increasing sport participation rates in these targeted groups is through addressing disparities.

18. Decision-makers will use a set of principles to prioritise multiple investment projects. ‘Equity’ has the highest weighing to ensure all Aucklanders enjoy the same outcomes. The full list of principles includes:

· Equity (40 per cent of assessment) – Sport investment should ensure equity of outcomes across the population regardless of age, gender, ethnicity, socio-economic status or where people live.

· Outcome-focused (30 per cent) – There needs to be a clear line of sight between each investment and the outcomes it delivers.

· Financial sustainability (30 per cent) – Investment decisions need to be financially sustainable for council and sports organisations.

· Accountability (10 per cent) – Auckland Council has responsibility to act in the best interests of Auckland.

There will be changes to the way we currently invest in sport

19. The draft plan sets out four key shifts in our approach as illustrated in Figure 1 below.

Figure 1: Key shifts

20. Figure 2 below explains the reasons for these key shifts, the problems they will tackle and the benefits for Aucklanders.

Figure 2: Intervention logic map

21. The plan will ensure robust, evidence-based decision-making and ongoing monitoring of benefits delivered to our communities.

22. Performance data will be collected to measure the return on investment. This will be shared with investors and ratepayers.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. Once adopted, the plan will have a direct impact on council’s internal investment processes, particularly regarding how future projects will be assessed and monitored.

24. Parks, Sport and Recreation staff have been engaged throughout the development of the draft plan. Their feedback, particularly regarding how the proposed changes can be adopted in practice, has helped shape the investment framework and the scenarios in the draft plan.

25. Parks, Sport and Recreation staff have also facilitated the council’s engagement with the sport sector through Aktive, the council’s strategic partner for sport. The general feedback is supportive of the new investment approach to improve participation and deliver better outcomes for Aucklanders.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

The local boards have an important role to play in shaping the draft plan

26. The local boards have an important role to play in the council’s sport investment. They:

· set outcomes and priorities for local sport investment through local board plans

· identify local sports facility and programmes needs and advocate for investment through the Long-term Plan and Annual Budget processes

· have allocated decision-making responsibility for local sport facilities and initiatives including:

- the specific location, design, build and fit-out of new local sports facilities within budget parameters agreed with the Governing Body

- the use of local sport facilities and initiatives including leasing and changes of use

- local recreation and sports programmes

· manage local and sub-regional facility partnership relationships, funding or lease agreements and performance reporting

· work together to support facilities that benefit several local board areas.

27. Staff have engaged with local boards informally at various stages throughout the development of the draft plan. Local boards members’ views and concerns have helped shape the key components of the plan.

Previous engagement with local boards showed general support for an investment plan

28. Staff met with local boards between February and April 2018 and sought informal feedback on the key components of the plan.

29. Feedback from local boards was generally supportive of a new investment plan for sports facilities to ensure consistency, efficiency, transparency and outcome delivery.

30. Challenges relating to population growth, land supply and budgetary constraints were highlighted. Local boards also noted challenges specific to their areas and populace.

31. Feedback showed a strong preference to have a flexible approach to accommodate diverse local needs.

Formal local board feedback is sought between February and March 2019

32. Staff are seeking to understand local boards’ views on the draft plan and request a formal decision at local boards’ business meetings during February and March 2019.

33. Staff would particularly value local board feedback on the following parts of the draft plan (refer Attachment A), which are likely to have the most bearing on local board decision-making:

· the key shifts in the council’s future investment approach in sport (page 4)

· the benefits of sports to Auckland communities, particularly Te Ao Māori (page 9)

· the difference between equity and equality in the context of sport investment (pages 22-23)

· the proposed investment framework (pages 24-36).

Tauākī whakaaweawe Māori

Māori impact statement

34. Sport participation contributes directly to the following ‘Māori Identity and Wellbeing’ outcome in Auckland Plan 2050:

Māori Identity and Wellbeing

· Direction 1 – ‘Advance Māori wellbeing’

· Focus area 1 – ‘Meet the needs and support the aspirations of tamariki and their whanau’

35. According to Sport New Zealand data weekly sport participation of Māori in Auckland (76.8 per cent) is similar to European (76.3 per cent), but higher than Asian (70.7 per cent) and Pasifika (69.1 per cent).

36. Research also show pockets of sedentary Māori who do not have adequate opportunities to participate in sport. They will be a target group for investment.

37. Feedback from the Mana Whenua Forum and Aktive Māori Advisory Group during public consultation on the discussion document informed the development of the plan.

38. A key area of focus was the delivery of outcomes through increased Māori participation. Means of achieving this goal include partnerships with iwi and Māori organisations, to manage demand efficiently and to use sports programmes and facilities as a social hub to strengthen cultural and community connections.

39. Partnerships will draw on Māori-centric models and collective models of learning so that key Māori concepts become embedded in sport service design and delivery.

40. Staff will seek further feedback from the Mana Whenua Forum and Aktive Māori Advisory Group as part of the consultation on the draft plan.

Ngā ritenga ā-pūtea

Financial implications

41. Once adopted, the plan will guide all council investment in sport.

42. An immediate focus will be to establish a clear and contestable process for the allocation of the $120 million Sport and Recreation Facilities Investment Fund established in the Long-term Plan 2018-2028.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

43. Staff have identified reputational and operational risks associated with the adoption of the draft plan. These risks will be mitigated through regular communication and engagement with key stakeholders.

Type

Risk

Mitigation

Reputational

Some people might worry the plan will change arrangements already in place, or ongoing council investment.

Clear communication with key stakeholders and funding recipients that the plan will guide decisions on future investment only, unless a current project is already scheduled for review.

Operational

The transition to the new investment approach will be operationally complex. It impacts multiple teams across the council, and new business processes, guidance and forms will need to be designed to support it.

Detailed implementation planning will be required to ensure the transition is as smooth as possible. Changes will be phased in over the next three to five years.

Ngā koringa ā-muri

Next steps

44. Staff will undertake public consultation from February to March 2019.

45. The consultation will be conducted in various forms:

· local boards will be asked to formally indicate their support for the draft plan during business meetings and provide any additional feedback

· the public will be invited to submit their feedback via ShapeAuckland

· targeted interviews will be conducted with community groups including Māori, Pasific and Asian people

· the sport sector will be invited to provide their formal views through Aktive.

46. A summary of consultation feedback and a final plan will be prepared for consideration and adoption by the Environment and Community Committee around May 2019.

47. Implementation of the plan will occur in stages over the next three to five years, depending on council budgetary and planning processes. An indicative timeline of the potential changes is presented in section three of the draft plan.

48. Figure 3 below shows the next steps in a flow chart.

Figure 3: Next steps

This plan will inform the development of other investment plans

49. The draft plan sets out an overarching investment framework to help decision-makers prioritise investment between different sports.

50. Separate, but related plans are being developed to guide council’s investment in golf and play facilities. These plans will be consistent with the overarching framework set out in Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Increasing Aucklanders’ Participation in Sport: Investment Plan 2019-2039	87

Ngā kaihaina

Signatories

Author

Nancy Chu - Principal Policy Analyst

Authorisers

Paul Marriott-Lloyd - Senior Policy Manager

Lesley Jenkins, RM – Rodney, & Hibiscus & Bays, Acting GM – Local Board Services

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

21 February 2019

Panuku Development Auckland Local Board six-monthly update 1 July - 31 December 2018

File No.: CP2018/24418

Te take mō te pūrongo

Purpose of the report

1. To update the Ōrākei Local Board on Panuku Development Auckland’s (Panuku) activities within the local board area and the region for the six months from 1 July to 31 December 2018.

Whakarāpopototanga matua

Executive summary

2. Panuku is charged with balancing financial and non-financial outcomes in order to create and manage sustainable and resilient places where people want to live, work, invest, learn and visit. The activities of Panuku cover four broad areas:

· Redevelopment of urban locations leveraged off council owned land, mostly within the existing suburbs.

· Redevelopment of council non-service property and where appropriate, review of council service property.

· Management of council assets/property including commercial, residential, and marina infrastructure, or redevelopment incorporating a service delivery function.

· Other property related services such as strategic property advice, acquisitions and disposals.

3. Panuku currently manages 36 commercial and residential interests in the Ōrākei Local Board area.

4. Development activities in the Local Board area include 84-100 Morrin Road and 78 Merton Road, St Johns.

5. Three service properties have been approved for optimisation and two properties are currently under review as part of our rationalisation process.

6. No properties in the Ōrākei Local Board were sold or purchased during the last six months.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) receive the Panuku Development Auckland Local Board update for 1 July to 31 December 2018.

Horopaki

Context

7. Panuku helps to rejuvenate parts of Auckland, from small projects that refresh a site or building, to major transformations of town centres or neighbourhoods.

8. The Auckland Plan is the roadmap to deliver on Auckland’s vision to be a world class city, Panuku will play a significant role in achieving the Homes and Places and Belonging and Participation outcomes.

9. Panuku is leading urban redevelopment in Manukau, Onehunga, Wynyard Quarter, Northcote, Avondale, Takapuna, Henderson, Papatoetoe, Ormiston, Panmure, Pukekohe, City Centre and redevelopment of the Haumaru Portfolio.

10. Panuku manages around $2 billion of council’s non-service property portfolio, which is continuously reviewed to find smart ways to generate income for the region, grow the portfolio, or release land or property that can be better used by others.

11. As at 30 December 2018, the property portfolio comprises 1636 properties, containing 1062 leases. The current portfolio includes vacant land, industrial buildings, warehouses, retail shops, cafes, offices, medical centres, and a large portfolio of residential rental homes.

12. The net surplus for the council and Auckland Transport (AT) property portfolio for the period ending 31 December 2018 was $13.8m. This provided an additional YTD return of $1.178m against the budgeted figure.

Tātaritanga me ngā tohutohu

Analysis and advice

Ngā Mahi ā-Hapori / Local Activities

Development

13. Panuku is contributing commercial input into approximately 50 region-wide council-driven renewal and housing supply initiatives.

14. Panuku works with partners and stakeholders over the course of a project. It also champions best practice project delivery to achieve best value outcomes within defined cost, time and quality parameters.

15. Below is a high-level update on development activities in the Ōrākei Local Board area:

16. 84-100 Morrin Road, St Johns – Panuku have agreed an overall subdivision plan for 84-100 Morrin Road, working with AT and Parks, and titles are being issued for the land parcels. Section 1 for residential development (4.34 Ha), Section 2 for a park (1.45 Ha) including Te Tauoma (Purchas Hill), and Section 4 held for AT purposes (0.34 Ha). AT will confirm their requirements in June 2019, at which point, this land parcel may revert to Panuku, for disposal. Panuku are now working on a business case on the residential land parcel (Section 1) to establish the best way to progress the project, in the areas where the geotechnical conditions will allow future residential development.

17. 78 Merton Road, St Johns – This site is a 2.6 hectare reserve that has been rezoned to mixed use. The site is being investigated for housing development. No acceptable alternative location for a BMX park has been identified which continues to delay our ability to develop this property. Reserve revocation will not commence until a resolution with BMX is reached. Further discussions will be commenced with the BMX Park owner early 2019.

Properties managed in the Ōrākei Local Board Area

18. Panuku currently manages 34 commercial and 2 residential interests within the local board area.

Business interests

19. Panuku also manages the commercial return from business interests on the council’s behalf. This includes two forestry enterprises, two landfills and four quarries.

20. There are currently no managed business interests in the Ōrākei Local Board area.

Portfolio strategy

Optimisation

21. Optimisation is a self-funding development approach targeting sub-optimal service assets approved in 2015. The process involves an agreement between Community Facilities, Panuku and local boards and is led by Panuku. It is designed to equal or enhance levels of service to the local community in a reconfigured form while delivering on strategic outcomes such as housing or urban regeneration with no impact on existing rate assumptions.

22. Using optimisation, underperforming assets will have increased utility and efficiency, lower maintenance and operating costs, as well as improved service delivery benefiting from co-location of other complimentary services or commercial activities. Optimisation will free up a vast range of undercapitalised development opportunities such as air space, full sites, or part sites.

23. Local boards are allocated decision making for the disposal of local service property and reinvestment of sale proceeds in accordance with the service property optimisation approach.

24. Three service properties in the Ōrākei Local Board area have been approved for optimisation.

Property

Details

29-31 St Johns Road, Meadowbank

22 Tahapa Crescent, Meadowbank

4 Victoria Road, Remuera

The Ōrākei Local Board approved the redevelopment of the Meadowbank Community Centre and the sale of 22 Tahapa Crescent, Meadowbank and 4 Victoria Road, Remuera under the service property optimisation policy on 19 July 2018.

The implementation of the Ōrākei Service Property Optimisation programme is progressing well.

Colliers has been appointed as the real estate agency to undertake the marketing for the selection a development partner for the redevelopment of the Meadowbank Community Centre.

Portfolio review and rationalisation

Overview

25. Panuku is required to undertake ongoing rationalisation of the council’s non-service assets. This includes identifying properties from within the council’s portfolio that may be suitable for potential sale and development if appropriate. Panuku has a focus on achieving housing and urban regeneration outcomes.

26. Identifying potential sale properties contributes to the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades, by providing the council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

Performance

27. Panuku works closely with Auckland Council and Auckland Transport to identify potential surplus properties to help achieve disposal targets.

28. Target for July 2018 to June 2019:

Unit	Target	Achieved
Portfolio review	$30 million disposal recommendations	$8.6 million as at 31 December 2018.

Process

29. Once identified as no longer delivering the council service use for which it was acquired, a property is taken through a multi-stage rationalisation process. The agreed process includes engagement with council departments and CCOs, the local board and mana whenua. This is followed by Panuku board approval, engagement with the local ward councillors, the Independent Māori Statutory Board and finally, a Governing Body decision.

Under review

30. Properties currently under review in the Ōrākei Local Board area are listed below. The list includes any properties that may have recently been approved for sale or development and sale by the Governing Body.

Property

Details

9 Tagalad Road/6A Nihill Crescent, Mission Bay

The reserve was occupied by the former Mission Bay Bowls Club until June 2016.

Council’s Community Facilities department requested that Panuku investigate future service requirements or a potential disposal.

The board formally resolved, in response to a public presentation outside of the formal consultation process, that it does not support a disposal and requested that staff investigate a proposed multi-sports facility should the site be retained as a service property.

The rationalisation process commenced in April 2017. Panuku discussed the results of the internal consultation and a multi-sports facility investigation with the board in September 2018.

Panuku is continuing to work with the council’s departments and council controlled organisations and engage with the local board as part of the rationalisation process.

275 St Johns Road, St Johns

Residential property no longer required by AT for transport infrastructure purposes and subsequently transferred to the council for rationalisation.

The rationalisation process commenced in September 2018. No alternate council service uses for the property were identified during the internal consultation.

Panuku will report to the local board for a formal position on the recommended disposal in early 2019.

Acquisitions and disposals

31. Panuku manages the acquisition and disposal of property on behalf of Auckland Council. Panuku purchases property for development, roads, infrastructure projects and other services. These properties may be sold with or without contractual requirements for development.

Acquisitions

32. Panuku does not decide which properties to buy in a local board area. Instead, it is asked to negotiate the terms and conditions of a purchase on behalf of the council.

33. Panuku purchased 12 properties for open space across Auckland in the 2018-19 financial year at a cost of $35 million and bought one property for storm water use at a value of $188,000.

34. No properties were purchased in the Ōrākei Local Board area during the reporting period.

Disposals

35. The disposals team has sold 13 properties, realising $40.9 million of unconditional net sales proceeds, in the current financial year. The Panuku 2018/19 disposals target is $24 million for the year. The disposals target is agreed with the council and is reviewed on an annual basis.

36. No properties were sold in the Ōrākei Local Board area.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

37. The proposed decision has no impacts on the council group. The views of the council group are incorporated on a project by project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

38. The proposed decision of receiving this report has no impacts. Any local or sub-regional impacts related to local activities are considered on a project by project basis.

39. Panuku requests that all feedback and/or queries relating to a property in the local board area be directed in the first instance to localboard@developmentauckland.co.nz.

Tauākī whakaaweawe Māori

Māori impact statement

40. The proposed decision of receiving the report has no significant impacts on Māori.

41. Panuku work collaboratively with Mana Whenua on a range projects including potential property disposals, development sites in the area and commercial opportunities. Engagement can be on specific individual properties and projects at an operational level with kaitiaki representatives, or with the Panuku Mana Whenua Governance Forum who have a broader mandate.

42. Panuku will continue to partner with Māori on opportunities which enhance Māori social and economic wellbeing.

Ngā ritenga ā-pūtea

Financial implications

43. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

44. The proposed decision of receiving the report has no risks.

Ngā koringa ā-muri

Next steps

45. The next 6-monthly update is scheduled for August 2019.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Sven Mol - Corporate Affairs Advisor, Panuku Development Auckland

Authorisers

Carlos Rahman - Senior Engagement Advisor

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

21 February 2019

Board Member Report – Carmel Claridge

File No.: CP2019/01152

Purpose of the report

1. To update the Ōrākei Local Board Members on projects, activities and issues.

Recommendations

a) That the report be received.

b) That a list of all public space currently held under the Reserves Act in the Ōrākei Ward be presented to the Governing Body to be deemed “prohibited from freedom campling” to enable enforcement under the proposed bylaw on Freedom Camping.

c) That the Board request Auckland Transport to undertake an audit on the current state and safety of road surfacing treatments and painted markings on road cycle ways on Tamaki Drive from Okahu Bay to St Heliers.

d) That a formal letter from the Ōrākei Local Board be sent to the CEO Auckland Transport, requesting that all outstanding Ōrākei Local Board resolutions from 2018 be responded to by 30 April 2019.

e) That Auckland Transport provide the Board with a report on recent data from speed tubes on Gowing Drive and an assessment of the suitability of current location of sites.

Portfolio Lead: Transport

Other (alternate portfolio holder): Parks and Reserves

Transport

Gowing Drive Issues:

Since the Board’s passing of a resolution at its August 2018 business meeting asking Auckland Transport to advise on safety improvements and address speeding issues at the Archdall/Parsons St intersection with Gowing Drive there has been a fatal accident only a very short distance from this site. The collision which occurred at 11.30 am on the morning of January 12th involved one car being driven at excessive speed crossing the centre line and hitting a 782 bus. The driver died at the scene and there were ten injured including the one passenger in the car. There was considerable media attention and I provided comment as Transport Lead on behalf of the Ōrākei Local Board. Concerns about excessive speeds on Gowing Drive and the dangerous street environment, particularly for pedestrians, in this entirely residential neighbourhood have been raised by locals for decades. In August 2018, parking was removed and broken yellow lines installed on a Gowing Drive bend near Tipene Place by AT to address road safety and visibility issues at that segment of the road. I have been directly contacted by several residents of Gowing Drive following the accident, and have also spoken with Meadowbank St Johns Residents’ Association Chair Barry Stewart and their Transport Sub Committee Chairman Gerard Martin on how the local community would like to deal with the understandable anguish over this accident. Residents have requested a public meeting which I have agreed to Co- host with the Residents’ Association. The meeting has been scheduled for 6.30pm on 25 February 2019 at St Chad’s Church and Community Centre. Presenters will include a Gowing Drive resident representative, a senior member of Auckland Transport staff, Gerard Martin, and myself as Ōrākei Local Board Transport lead.

Our first meeting of the New Year with Auckland Transport was held on 23rd January 2019, with the Gowing Drive Safety issues the predominant item on the agenda. The meeting was constructive, with the following outcomes to report as follows:

1. Auckland Transport has given its assurance that it will be working collaboratively with the Local Board and community to address the safety issues in Gowing Drive.

2. Speed tubes/counters on Gowing Drive are to be reassessed and data rechecked as this has not been done for four years. The siting of the existing counters is an issue that has been raised by a resident as something that that may also require investigation as part of this work.

3. AT has acknowledged that there is potential to improve sight lines along a number of bends on Gowing Drive but flags that this will require parking removal and community support.

4. Kerb buildouts/threshold road surfacing treatments may be considered but at present there is no funding allocated for this in Meadowbank.

5. Instalment of speed counter sign/s at appropriate locations are being considered.

Cycleways East Tamaki:

The surfacing treatment of the on road cycle ways is extremely worn in places along Tamaki Drive. It not only looks shabby but the continued degradation is now at a level where riding on it is not simply uncomfortable - it is dangerous. If left too much longer pot-holing is likely to occur. As fading of road marking occurs there is also a corresponding diminishing value of the different surfacing as a visual cue to motorists alerting them to the potential presence of on road cyclists. I have sought information from AT around maintenance scheduling for the on road cycle ways, and whether this is done on a reactive basis or as a regular renewal but have yet to receive a response.

St Johns Pathways Project:

I am very pleased to report that the signage and wayfinding project on St Johns has been delivered. This development of the area known as St Johns Park was ahead of its time in the provision of a network of pathways connecting local streets to each other, green spaces, dog exercise areas, public transport and the Meadowbank Shopping Centre. However, signage was never installed. The project came about through discussions at the regular Meadowbank St Johns Residents’ Association meetings on how to encourage people to leave their cars at home and use walking/cycling/public transport as alternative modes to reduce traffic on our local roads. The new signage is installed at the following sites: (see attachments for examples)

Worley Place to Norman Lesser Drive

Kissling Place to College Rd

Waikato Place to College Rd

Pyatt Crescent to Gerard Way

Norman Lesser Drive to College Rd

Allen Johnston Place to Hoani Glade

Colonel Barton Glade to St Johns Rd

Norman Lesser Drive to St Johns Rd

Grand Drive to Meadowbank Shopping Centre

Grand Drive to Rosepark Crescent

Rosepark Crescent to Lavender Court

Maintenance of the pathways remains a problem despite logging of some issues with Auckland Transport through the elected member complaint email. I have alerted the new “Streetscapes” team who hopefully will be now be checking these pathways are on the appropriate asset register to ensure adequate service levels once responsibility moves to them from Auckland Transport.

Tamaki Drive On Road Cycleway/T2 Lane Vegetation Encroachment:

I have fielded complaints from 3 separate sources now about the overgrowth of trees and shrubs along the southern side of Tamaki Drive – in particular from Okahu Bay through to the Landing which is now impeding the on road cycleway to the extent that cyclists must veer out dangerously in places into the T2 lane and Tamaki Drive traffic. This was raised as a safety issue with both AT and CF and as a result our Maintenance Delivery Supervisor has undertaken mapping of Tamaki Drive and contractors will be sent in address the issue. I have been advised that the areas that are accessible without requiring a Traffic Management Plan will be remedied as soon as possible, but those that are not will require a longer time frame to address.

Lime Scooters:

“Liming” remains a contentious issue in the Ward. The mode of transport is proving very popular on fine summer days, particularly along Tamaki Drive. I have ‘Limed’ on a number of occasions, since the scooter were introduced and offer my fellow Board members the following observations:

1. The scooters take a bit of getting used to on a first ride – particularly the use of the accelerator function. The initial take-off is quite jerky, while the braking mechanism which is operated by the left hand felt quite stiff and unresponsive.

2. The top speed of 27km/ph is excessive in a shared pathway environment, and it is my firmly held view that the top speed should be limited to 15 km/ph.

3. Children are riding the scooters in contravention to the R18 requirement.

4. Scooters are being regular ridden with more than one person on them.

5. Helmets are not being provided.

6. The scooters are extremely useful for short journeys where the destination point is likely to have limited parking options. For example – I used a Lime scooter to access Waitangi Day celebrations at Okahu Bay to avoid the vehicle traffic congestion.

7. Lime scooters have a ‘fun’ element that makes them desirable to visitors to Tamaki Drive.

Bike Tamaki Drive’s Tamaki Drive Active Modes Programme:

On 8^th February a meeting was held with representatives in attendance from OLB, Auckland Transport, Council staff, Bike Tamaki Drive, and Bike Auckland, to discuss the proposed “Bike Tamaki Drive Programme” brought to the Board in October 2018. As Transport Lead, I spent considerable time prior to this meeting with Bike Tamaki Drive representatives, working through those issues in the Programme I can identify as being able to be influenced by Local Board input. Some of those issues have already been followed up with actions as set out in my November report, and further resolutions have also been sought in this report arising from matters covered above – On Road Cycleway Surfacing & Vegetation Overgrowth on Cycleways/T2 Lane. It is vital that this local cycling group work collaboratively with Bike Auckland as its umbrella organisation. There must be very firm alignment between those two groups to ensure that any proposed infrastructure project is supported by both groups and has a clear mandate from cycling communities. I have concerns following the February meeting that there is a current disconnect between Bike Tamaki Drive and the umbrella organization Bike Auckland, and their aspirations for Tamaki Drive, and there is still work to be done to achieve that necessary alignment in terms of strategic direction. Expectations also need to be managed as to what is achievable through Local Board Capital Funding, and what aspects of the Programme should be pursued at Regional level. The Board notes and reiterates the clearly stated message in that meeting, that it has a duty to view the outcomes sought by on road cyclists though a wide lens - taking into account the safety needs of ALL users of Tamaki Drive. It also expects that like all community groups, Bike Tamaki Drive must pursue its objectives with respect when dealing with the Board, other organizations, and Auckland Transport.

Outstanding Transport Board Resolutions:

The time it takes to elicit a response from Auckland Transport to our Board resolutions remains a serious concern. Particularly when those resolutions are seeking information to help address safety issues, it is vital that AT take the matters raised by local community seriously notwithstanding that their currently held data does not indicate an issue.

Parks & Reserves

Freedom Camping on our Reserves:

I have serious concerns about the freedom camping issue and the legislative tension between the very permissive provisions of the Freedom Camping Act 2011, the clear prohibition of camping on Reserves held under the Reserves Act 1977, and the proposed Freedom camping bylaw provisions which will shortly be decided by the Governing Body. The Reserves Act 1977 does not permit camping on a reserve unless an exception under the Act applies. Not a single Reserve within our Ward currently permits camping under a Reserve Management Plan. Very clear feedback I have received from residents to date indicates that this is the status quo they want to see preserved, and I anticipate this will be reflected in submissions received in the consultation process currently open to the public. I note that Council cannot under the current regulatory regime take enforcement action and issue infringement fines unless the Reserve is included as a restricted or prohibited site in a Council by law. Thus far, Council staff have provided the Board with a list of only 10 of our 120 Parks & Reserves as identified sites where freedom camping is to be prohibited in that proposed by law. All Reserves should be able to be protected from freedom camping, with adequate enforcement provisions available - not just a few cherry- picked.

The question also arises as to how Auckland Council can effectively override the protections that exist for our Reserves held under the Reserves Act by passing an enabling bylaw that contradicts those very provisions by allowing for restricted freedom camping even if on a very limited number of our Reserves.

Purchas Hill Perimeter:

There is extensive overgrowth of perimeter vegetation on the Purchas Hill block of land, currently held by Panuku Development Ltd. Given the long stretch of very hot and dry weather this overgrowth could be a potential fire hazard, is a visual disgrace, and is no doubt contributing to the ongoing rat problem in Stonefields by providing a haven for pests. The grass berm has also not been mowed for a very long time. Community Facilities has been alerted and is contacting Panuku to address the issue.

Grass Verge Creep/ Use of Reserves:

Over the Christmas/ New Year period the long stretch of fine weather saw a high number of visitors to our Ward and increased usage of our beach side road frontages at Kohimarama, St Heliers, and Selwyn Reserve, Mission Bay. While we welcome visitors to our Ward to enjoy the amenities on offer, it was concerning to see the number of private sites demarking very large areas, complete with tents, cooking equipment, and outdoor furniture set up, particularly on New Year’s Day, which had the effect of creating a barrier to the beach for other users. It appears that on public holidays, people are arriving earlier and earlier to secure a site and car-parking. The question then arises as to what point does occupation of the site for private use constitute ‘camping’ as defined in the Reserves Act 1977. Car-parking is also occurring on the grassed areas of Selwyn Reserve as capacity is reached in the defined area for this activity.

Activities: 5th November 2018 – 7th February 2019

Date: Activities:

6^th Nov 18 Auckland Transport Update.

8^th Nov 18 Chair/Deputy Chair Meeting.

Hui Practice.

OLB Workshop.

Summer Swim Series Prizegiving.

9^th Nov 18 Bike Tamaki Drive Bike Tour & Meeting.

Citizen Ceremony – Officiating & representing OLB.

11^th Nov 18 Armistice Ceremony Attendance on behalf of OLB.

C&R Policy/Campaign Strategy workshop.

12^th Nov 18 Business Meeting Agenda run through.

Renumeration Authority Meeting.

Meadowbank St Johns Residents’ Assoc monthly Meeting

Presentation of OLB report.

13^th Nov 18 Attendance at Island Child Charitable Trust official opening of emergency

housing – Pt England.

14^th Nov 18 Karanga tuition with Dean Martin.

15^th Nov 18 Stonefield Community Building meeting.

GB/LB Workshop Run through prior to presentation.

OLB Business Meeting.

16^th Nov 18 “Is Zero Possible” – Q & A with Prof Jeremy Wooley

19^th Nov 18 OLB presentation to Finance & Performance Committee – Annual Budget discussions.

19^th Nov 18 Ellerslie Residents’ Association meeting.

20^th Nov 18 Parks meeting.

Leases meeting.

22^nd Nov 18 Chair/Deputy Chair meeting.

OLB Workshop

26^th Nov 18 Auckland Transport Quarterly Local Boards Briefing – Bledisloe House.

30^th Nov 18 TEEF staff & Co-Chairs - Governance framework & agenda discussion.

Meeting with Kerry Laing & Stonefields residents to discuss traffic/parking problems.

1^st Dec 18 Attendance/Officiating Waiatarua Carpark Opening.

2^nd Dec 18 Ellerslie Santa Parade – Judging Floats & Walking Groups.

Carols on the Green attendance.

4^th Dec 18 Auckland Transport Update.

6^th Dec 18 Health & Safety Drill attendance.

OLB Workshop.

OLB Christmas Function for Stakeholders attendance.

10^th Dec 18 Divestment Political Reference Group Workshop.

10^th Dec 18 Meeting with Matt Cole – Bike Tamaki Drive

11^th Dec 18 Meadowbank St Johns Residents’ Association meeting.

13^th Dec 18 TEEF Meeting – Chaired.

OLB Workshop

OLB Extraordinary Business Meeting.

14^th Dec 18 Bike Tamaki Drive meeting

20^th Dec 18 Waiatarua Reserve Enhancement Plan Workshop/Update

12^th- 14th Jan 19 Media Interviews – Gowing Drive Accident.

22^nd Jan 19 Auckland Transport Update.

24^th Jan 19 Chair/Deputy Chair Meeting.

AMETI Busway Project attendance at Official function to announce

Development partner – Fulton Hogan. Representing TEEF & OLB.

Gowing Drive – Concerned residents meeting & discussion.

29^th Jan 19 Hyundai Marine Sports Centre official opening attendance.

1^st Feb 19 Pamphlet distribution for Freedom Camping Meeting.

5^th Feb 19 Viewing via livestream – Planning Committee consideration of Ōrākei Pt

Private plan change application.

6^th Feb 19 Waitangi Day – Attendance at Ōrākei Domain Ngati Whatua Ōrākei

Celebrations.

7^th Feb 19 Hui Practice.

OLB Workshop.

8^th Feb 19 Bike Tamaki Drive Plan meeting.

Attendance at Chinese New Year celebrations – Remuera Village

Attachments

No.	Title	Page
a ⇩	Photographs	189

Signatory

Author

Carmel Claridge - Ōrākei Local Board Member

Date: 11^th February 2019

Ōrākei Local Board

21 February 2019

Board Member Report – Troy Churton

File No.: CP2019/01058

Purpose of the report

1. To update the Ōrākei Local Board Members on projects, activities and issues.

Recommendations

a) That the report be received.

b) That the Ōrākei Local Board strongly oppose the proposed zipline from Rangitoto Island's summit.

Portfolio Lead: Resource Consenting and Regulatory

Other (alternate portfolio holder): Heritage; Environment

Resource Consenting and Regulatory

2. David Wong & I met with resource consent management to discuss situations when our planning portfolio view on notification might differ from reporting planners and other issues including the Director’s letter explaining why we had been refused pre-lodgment information on a selective need to know basis.

3. We also met other reps to discuss special character overlays being amended per recent Environment Court decision and the feedback we provided is attached – and summarised below:

Proposed Plan Change integrating special character overlay

Overall the proposed plan change will enable amendments to the special character overlay to be read in conjunction with the plan itself in a way that brings consistency for planning assessments across all special character overlay areas.

Having discussed the proposed character overlay amendments with planning staff, we are satisfied that the changes will enable more thorough assessments by processing planners and do not believe the special character overlay areas of our Ward will be prejudiced by the changes.

Regarding proposals to delete rear yard requirements, we believe rear yard minimums should be preserved and not deleted. The intent of the overlay is greater than streetscape character protection. For some established character areas in our ward, retaining a rear yard minimum ensures ongoing residential amenity, spatial integrity between built forms, a stronger sense of sight line and visual permeability - all of which are common features of character development in many established residential areas of our Ward.

Regarding fencing height, we reiterate the above saying the maximum heights for fencing from a house to the rear yard should be retained at a 1.8m maximum not 2m

4. Feedback as to notification and effects regarding various applications such as:

· 1-3 Purewa Road, Meadowbank

· 3 Chatfield Place

· Colleges Rifle Tavern application

· 46A Kempthorne Cres, Kohi

· 40 MacPherson St, Meadowbank

· 1/1A MacMurray Rd, Remuera

· Okahu Bay stormwater.

5. Ongoing contact from a wide range of constituents within Ōrākei and outside Ōrākei regarding their experiences of Helicopter nuisance and noise.

6. Meetings with Eastern Suburbs representatives and local community to discuss clubroom re-development aligned to Madills Farm Master Plan.

7. Investigating complaints of lewd behaviours outside Remuera Road massage business premises within proximity of Meadowbank Primary School.

8. Liaison with Chairs of Remuera and Meadowbank Resident Associations.

Rangitoto Zipline

9. Quote from Herald article (Attachment A to this report):

10. "There's no better way to get the elderly, injured and impaired to that iconic destination that only the fit and healthy and enjoy," Brown said of the gondola scheme. "We could put in ski chairs, who knows?"

11. This morning, Ngarimu Blair, a rangatira of Ngāti Whātua Orākei, backed the iwi plans for the two motu and said "exciting ventures are in the pipeline."

Attachments

No.	Title	Page
a ⇩	New Zealand Herald article - Rangitoto Island Zipline	193
b ⇩	Special Character Areas Overlay notes	199

Signatory

Author

Troy Churton - Ōrākei Local Board Member

Date: 8 February 2019

Ōrākei Local Board

21 February 2019

Board Member Report - Colin Davis

File No.: CP2019/00982

Purpose

To update the Ōrākei Local Board Members on projects, activities and issues since last reported.

Recommendations

a) That the report be received.

b) That the Board’s feedback on a resource consent application for an Integrated Residential Development at 12-22, 26-30A Waimarie Street and 37 Glover Road, St Heliers, for Oceania Healthcare Limited, be formally endorsed.

c) That the resolution passed by the Board at its meeting on 15 February 2018 establishing the Ōrākei Local Board ANZAC Youth Prize be amended (a) to change the name of the “Prize” to “Award”; and (b) to delete any reference to monetary prizes; and (c) to change the eligibility criteria, as set out in the attached amended Terms of Reference.

d) That staff be requested to canvass the residents of Cliff Avenue, St Heliers, to determine whether a name change for the street is supported, and to report back to the Board.

e) That Auckland Transport be requested to favourably approve the Meadowbank Pony Club relocating onto the Club’s adjacent site the vandalised and apparent obsolete bus shelters stored in the open at 400 St Johns Road, St Heliers, and the Club using them as shelters for spectators at the Riding for the Disabled and other events, on such reasonable terms as agreed between Auckland Transport and the Club.

Portfolio Lead: Parks and Reserves (joint); Arts and Libraries; Heritage

Alternate portfolio holder: Environment; Resource Consenting and Regulatory

Other - internal appointments: Mayor’s WWI Memorial Advisory Group; Quality Advice Political Advisory Group

Other - appointments to external community organisations: Stonefields Residents Association Inc. (Lead); St Heliers/Glendowie Residents Association Inc. (Alternate); Auckland Netball Centre Inc. (Lead); Friends of Churchill Park (Lead); Ōrākei Basin Advisory Group (joint parks portfolio holder); St Heliers Bay Village Association (Alternate); Michaels Avenue Reserve Community Liaison Committee (Alternate).

Arts

The last of the murals on the utility boxes in the St Heliers village was completed before Christmas. All art works which were part of the project, commissioned in 2017 as part of the utility box artwork programme for completion in the 2017/2018 financial year, have now been completed. There is one in Ellerslie’s commercial area, one in Ōrākei Road, Remuera, one in Mission Bay, and four in the St Heliers village (partially subsidised by the Village Association).

Heritage

(1) Tamaki Drive Searchlights

The scope of works for the restoration has been finalised and the tender process started. One tender was received.

(2) Heritage Projects

(i) The fully revised WWI Roll of Honour was completed, printed and distributed to: the Remuera, St Heliers and Auckland War Memorial Museum libraries; Ellerslie, Remuera and St Heliers Schools; Kings School and College, and St Johns Theological College library. The book includes a new section recording various Rolls of Honour and Memorials associated with the Board’s area.

(ii) Restoration by the Heritage unit of the rare 90-year old heritage ventilation pipe in the St Heliers commercial area remains almost a lost cause. I met with heritage experts on-site on 5 December 2017 [sic]. In December 2018 Auckland Transport’s contractor wrongly attached (temporarily) a new, but misspelt street sign to it, instead of to the adjoining lamp post.

(iii) It will soon be over nine months since I saw initial drafts for the two small plaques at the Millennium Bridge, Mission Bay, which have yet to be approved and installed. One plaque with corrected text is to be relocated for better visibility from the side of the seawall, to the top of the seawall, and the other new interpretative plaque is also to be placed on top of the seawall; one on either side of the Tamaki Drive entrance to the bridge.

Parks and Reserves

In December I was approached by the President of the Waiheke Bowling Club for assistance to acquire the obsolete water pump at Tagalad Reserve, Mission Bay, used by the former Mission Bay Bowling Club to irrigate its greens. An on-site meeting took place between the President and Council staff. As a result the Community Facilities Operations Division agreed to a deed of gift to transfer the pump to the Waiheke Bowling Club for use on its green, with the Club accepting all costs of removal. The removal was done, and gifted on 31 January 2019.

Resource Consenting and Regulatory

Attached for formal endorsement is the Board’s feedback on a resource consent application for an Integrated Residential Development at 12-22, 26-30A Waimarie Street and 37 Glover Road, St Heliers, for Oceania Healthcare Limited.

I also worked with Board Member Wong in preparing the Board’s feedback on Healthy Waters’ planning application for the Okahu Bay/Ōrākei Stormwater Separation.

Ōrākei Local Board ANZAC Youth Award

The Board at its meeting on 15 February 2018 resolved to: establish an annual public-speaking Prize (details of which were generally set out in the attachment to the resolution) to be known as the Ōrākei Local Board ANZAC Youth Prize, open to years 12 and 13 secondary school students who live within the Board’s area, to deliver a speech at the local ANZAC Day commemorative service.

Particular points to note in the resolution are: the prize was intended to be a monetary amount for the winner and for the two runners-up; the intention was for the speech to be delivered at the St Heliers commemorative service (which is fully organised and paid for by the Board); the Prize would be open to years 12 and 13 secondary school students who live permanently in the Board’s area (it being considered by Board members that the current arrangement to limit the speakers to the three secondary schools nearest to the St Heliers memorial was unduly restricting and excluded other potential speakers).

While no contrary advice was given by staff to the Board before it passed the resolution, staff have now advised that it is against Council policy to give monetary prizes.

Staff have now expressed a view that there are practical difficulties in opening up the competition to all years 12 and 13 students who permanently reside in the Board’s area and recommend that the current arrangement of inviting speakers from Glendowie, Sacred Heart and Selwyn Colleges continue. This suggestion has been informally canvassed with Board members who agree with the addition of Baradene College, thus limiting the award to all the secondary schools located within the Board’s area.

Accordingly, a further resolution needs to be passed amending the February 2018 resolution (a) to amend the name of the “Prize”; and (b) to delete any reference to monetary prizes; and (c) to change the eligibility criteria. In short, to re-write the terms of reference for this award.

I have redrawn the terms of reference for the award, details of which are set out in the attachment to this report.

The key dates for the 2019 Award competition are:

8 February – competition opens

29 March – competition closes

10 April, 7pm – speech competition at St Heliers library; finalists deliver their speech

25 April – winner delivers the speech at the St Heliers ANZAC Day Service

Proposed Road Name Change

I have been approached several times by a resident of Cliff Avenue, St Heliers, asking the Board to consider changing the name of this street.

Cliff Avenue is a short street, between Cliff Road and Clarendon Road, St Heliers. There are few residential properties in it. I understand there has been confusion by emergency vehicles and others not differentiating between Cliff Road and Cliff Avenue, given their close proximity. It is for this reason that the resident is seeking a name change for Cliff Avenue.

The Local Government Act provides for the Council, and for the Board exercising delegated authority from the Governing Body, to alter the names of roads within the Board’s area. In this regard the Board has adopted the Ōrākei Local Board Road Naming Policy and Guidelines.

The Board’s Road Naming Policy and Guidelines state that road names are intended to be enduring and altering the names of roads is discouraged unless there are compelling reasons for a change. Issues that can prompt the alteration of a road name include minimising confusion where road names risk public and operational safety for emergency responses, or cause confusion for transport, communication, mail services and to occupants of the road and to visitors.

Where a community member suggests the name of a road be altered, there must be evidence that the majority of residents on the affected road supports the alteration. In this case only one resident has asked informally for a name change and has mentioned the confusion referred to, particularly by emergency responses. I am suggesting as a first step that the Board seek confirmation from the other residents that they would support a name change.

Tamaki Drive Precinct Event Guidelines

It is of concern that the Board’s resolution of 15 March 2018 to adopt the Tamaki Drive Precinct Event Guidelines is not being implemented by the Council’s events team until 1 July 2019.

In 2015 the Board identified in a number of workshops the need for a reference document to be developed to support decision-making on event applications within the Tamaki Drive area. A number of workshops were held between events staff and the Board throughout the development of the guidelines between 2015 and 2017 and additional meetings with the Chairman in late 2017 and early 2018 to finalise the document. Following the adoption of the Guidelines in March 2018, subsequent meetings were held to finalise the amendments required in the Board’s resolution.

The staff report to the Board’s March 2018 meeting stated that the Board had requested staff to develop the Guidelines in consultation with the Board, to provide a reference document for event facilitation; the purpose of the document is to formalise previous agreements, including supporting the Tamaki Drive Master Plan, and responding to the high demand for many of the open spaces, for events in the defined area of the Guidelines and to outline the facilitation process to assist applicants; and which would serve as a reference tool for Auckland Council and ATEED staff to assess applications through the event facilitation process.

Staff reported that they had consulted with key local stakeholders and considered feedback through the development of the document, and recommended the adoption of the Tamaki Drive Precinct Event Guidelines for implementation by the Council’s Event Facilitation staff and ATEED’s Major Events team.

It was reported that through the consultation process on the draft guidelines there were no major objections, but concerns included the number of events and road closures. ATEED was involved at various stages throughout the development of the guidelines and did not express any objection. It was also reported that “the guidelines do not present any financial constraints, benefits or return”, “there are no perceived risks presented by the guidelines”, and “the guidelines intend to outline the event permitting process that is undertaken by staff to provide clarity to both event applicants, internal staff and stakeholders and local board members”.

Further, it was reported “Once adopted by the local board, council’s event facilitation team and ATEED’s major events team will utilise it to assess and manage any future events in the Tamaki Precinct [sic] area”.

I therefore have great difficulty in not understanding the extraordinary delay by staff in not implementing the Board’s resolution. I had thought that each event application to date coming to the Board was subject to the provisions of the Guidelines.

Activities (since 2 November 2018)

As well as assisting with a range of citizens’ enquiries, attending meetings, and involvement with other community activities, I have also attended the following to date:

5 November a meeting of the St Heliers Village Association.

6 November the transport portfolio briefing.

8 November te reo practice.

8 November the Ōrākei Local Board workshop various topics.

9 November St Chad’s Scouts AGM.

9 November Auckland East Arts Council art exhibition and prize-giving.

9 November Ōrākei School art opening.

11 November the centennial Armistice Day commemoration at the Auckland Cenotaph.

12 November the networking breakfast event hosted by the St Heliers Village Association.

12 November a meeting with the Chairman regarding the agenda for the Board’s business meeting.

13 November the transport portfolio briefing.

14 November te reo practice.

15 November the Auckland Consular Corps flag raising ceremony and social function at the Auckland Town Hall, hosted by Auckland Council.

15 November te reo practice.

15 November the Ōrākei Local Board business meeting.

19 November a meeting between Governing Body members and local board members.

19 November the regional/sub-regional forum.

19 November a meeting of the St Heliers/Glendowie Residents Association.

20 November the community services monthly portfolio briefing.

20 November the community facilities monthly portfolio briefing.

20 November the leases monthly portfolio briefing.

20 November the Michaels Avenue Reserve Community Liaison Committee meeting.

21 November (travelled to Stonefields for the scheduled meeting of the Stonefields Residents Association which had been cancelled, but I was not advised.)

22 November te reo practice.

22 November the Ōrākei Local Board workshop various topics.

23 November a briefing on a possible redevelopment proposal for the Madills Farm changing facilities/toilets and clubrooms.

26 November meetings re the Auckland Library Heritage Trust.

28 November the Council farewell for Allison Dobbie, former City Librarian.

28 November the formal Induction of the new vicar of St Philip’s Anglican Church, St Heliers, at which I was invited to give a speech of welcome on behalf of the Board and the wider community.

29 November a “thank you” function for volunteers at Churchill Park School.

29 November the presentation of the WWI Roll of Honour book to the principal of St Heliers School. There was for a photograph on the Our Auckland website. I had personally delivered copies of the book to the other recipients, mentioned above.

1 December the Waiatarua Reserve carpark official opening.

1 December a social function hosted by the Member of Parliament for Tamaki.

2 December Carols on the Green event, hosted by the Ōrākei Local Board.

3 December a meeting of the St Heliers Village Association.

4 December a briefing on future Local Board hosted events.

4 December the transport portfolio briefing.

4 December a social function hosted by the St Heliers Village Association.

5 December a briefing re the Hakumau Reserve, Tamaki Drive.

6 December te reo practice.

6 December a fire evacuation drill for the Board’s office.

6 December the Ōrākei Local Board workshop various topics.

6 December the Board’s social gathering for stakeholder organisations.

7 December the official exhibition opening of Groundswell: Avant-garde Auckland 1971-1979 at the Auckland Art Gallery.

8 December the Handel Concert and Quire performance at the Pitt Street Methodist Church, on behalf of the Chairman.

9 December ‘Hanuka in the Bays’ at the Whenua, Tamaki Drive, hosted by the Jewish community.

10 December a meeting of the Auckland Library Heritage Trust which I chair.

11 December the Stonefields School Learning Achievements awards ceremony.

12 December a Christmas dinner organised by the St Heliers/Glendowie Residents Association.

13 December the Ōrākei Local Board workshop various topics.

13 December the Ōrākei Local Board extraordinary business meeting.

13 December the final 2018 parade for TS Achilles’ personnel, at the Tamaki Drive headquarters.

17 December a meeting with staff re the Board’s ANZAC Youth Prize/Award.

20 December briefings on various Board projects.

20 December judging and presenting the prizes to the winner and two runners-up for the best St Heliers village shop window Christmas decorations, sponsored by the Village Association. I was accompanied by Deputy Chairman Claridge.

21 December the Council/Board offices closed for the Christmas/New Year break to re-open on 7 January 2019. On leave 19-29 January.

30 January a site visit to the Meadowbank Pony Club regarding alternative access for the Club during the proposed construction works for stage 2 of the Glen Innes-Tamaki Drive Shared Path. Ideally the Club would like to use as the alternative access, the formed and sealed right-of-way adjacent to the building adjoining the Club’s leased property. The Club is also seeking use of part of the adjacent land leased by CRL for alternative storage for horse floats which presently are stored on Club land which will be taken for the Path. Auckland Transport also uses quite a large open area for haphazard storage of obsolete street furniture including bus shelters which are regularly vandalised. The Club has offered to relocate the shelters near the two arenas for use until required by Auckland Transport; they would be ideal for Riding for the Disabled caregivers to use. However, Auckland Transport for no apparent reason continues to refuse this request.

9 February the Junior Sail Auckland 2019 Regatta, hosted by Kohimarama Yacht Club.

9 February, briefly, the Board’s Movies in the Park event at Glover Park.

Attachments

No.	Title	Page
a ⇩	Ōrākei Local Board Feedback: Oceania Healthcare Limited Residential Development Consent Application	211
b ⇩	Ōrākei Local Board ANZAC Youth Prize	215
c ⇩	Ōrākei Local Board ANZAC Youth Award	217
d ⇩	Photographs	219

Signatory

Author

Colin Davis – Member, Ōrākei Local Board of the Auckland Council

Date: 10 February 2019

Ōrākei Local Board

21 February 2019

Board Member Report – Toni Millar

File No.: CP2019/01126

Purpose of the report

1. To update the Ōrākei Local Board Members on projects, activities and issues.

Recommendations

a) That the report be received.

b) That AT inform residents of Auckland of permitted activities on berms, including the installation of pavers.

c) That AT enforce bylaws pertaining to berms

d) That there be a ban on Lime Scooters on the board walk in St Heliers, noting that there is a parallel footpath along the road which can be used by the scooters.

e) That particular notice is taken to remove weeds from gardens in parks.

f) That burrowing animals are eliminated and holes filled to ensure public safety in the vicinity of the St Heliers Boardwalk.

Portfolio Lead: Environment

Other (alternate portfolio holder): Arts and Libraries; Transport (Joint)

Environment

Community Action – Save our birds – cut plastic rings

2. Many birds and wildlife could be saved if everyone could adopt a simple action in their daily habits. When opening plastic milk bottles, or any other plastic bottle remove the ring below the lid, which detaches as you open the bottle. Cut the ring prior to recycling.

3. If not cut, these rings go over the beak onto the neck of young birds. As the birds grow the plastic ring chokes the bird.

4. A very small action with high environmental outcomes!

Transport

Berms – What enforcement does AT undertake? What is permitted?

5. Over the summer break questions without answers have arisen.

6. Cars parked on berms – traditionally it was illegal for cars to park in berms. The Council issued infringement notices/fines on cars illegally parked on berms. Constituent queries about such action to AT have met with a response that AT do not issue infringement notices. AT do not any longer police cars parked on berms. It is well known that utilities run along under the berms. The question then arises, will the weight of vehicles damage the utilities below? Vehicles on berms clutter residential streets, detracting from community place making. Do AT now support vehicles parking on berms?

7. Installation of pavers across berms – Increasingly residential areas have intensive housing in the form of apartment blocks, retirement homes, etc. Because there are few driveways there are few impermeable surfaces to cross berms. Queries have arisen as to the installation of pavers across berms to allow for all weather crossing of berms to the road from the footpath. Currently there can be an entire block with no impermeable crossing. In a society who are increasingly walking more, there is a need for impermeable crossings.

8. Recommendations: That AT inform residents of Auckland of permitted activities on berms, including the installation of pavers. That AT enforce bylaws pertaining to berms.

9. Lime Scooters on Footpaths a danger to pedestrians.

10. Complaints have been received by pedestrians about the danger of fast travelling lime scooters on footpaths where pedestrians, including young children, elderly and the infirmed. Recommendations for rules pertaining to Lime Scooters have been requested.

11. Recommendation: In the interim, while Lime Scooters are still being evaluated, could there be a ban on Lime Scooters on the board walk in St Heliers? There is a parallel footpath along the road which can be used by the scooters.

Other Events in the OLB area supported by OLB

12. Carols on the Green – this well organisied event, with new family friendly activites and an improved sound system was a great success. Families attending were very supportive of the new format. Thank you to all involved in the changed event.

13. Opera in the Park @ Dingle Dell – Over 3000 people attended this superb event on an ideallic summer’s evening. Dingle Dell is especially suited to operatic events as there is a natural ampitheatre with trees protecting from prevailing winds.Thank you to all involved in bringing this superb event to fruition.

14. Movies in Parks ‘Oceans 8’ @ Glover Park – Over 2000 attended a most enjoyable film. Another successful event in the OLB local area! Thank you to all who made this the success that it was.

15. Chinese New Year in Remuera – A truly community celebration of Chinese New Year enjoyed by all.

Open Spaces/Parks

16. Weeds in Parks – While local parks are well mown, the gardens in our parks are in need of weeding. Attached photo is park enclosed by Singleton Ave, Garin Way and Brian Slater Way

Recommendation: That particular notice is taken to remove weeds from gardens in parks.

17. Burrowing occurring under the Boardwalk and the concrete plinths holding public seats in St Heliers – Some sort of animal has been burrowing to get access to under the board walk and under concrete plinths. The holes caused are creating a safety hazard for the public. The animals burrowing need to be removed.

18. Recommendation: That burrowing animals are eliminated and holes filled to ensure public safety in the vicinity of the St Heliers Boardwalk.

Other Events

19. Huge Community Support for Restauranteur facing Deportation – Many from all over the OLB area gathered in St Heliers in support of the owners of La Vista restaurant who are facing deportation. It is interesting to note that St Heliers businesses were and the St Heliers Business Association were in support of the ‘rally’ and in assisting Nataliya Shchetkova and her family to gain residency in NZ, appreciating the family as hard working.

Activities

6 November AT Update – OLB office

8 November Hui Practice

OLB Workshop

9 November AEAC [Auckland East Arts Council] opening of the Merit Art Awards, St Thomas’ Church, St Heliers

15 November OLB Workshop

19 November OLB presentation to Governing Body Finance Committee

22 November OLB Workshop

28 November Community Network Meeting – Kelly Tarlton’s

1 December Opening Waiatarua Carpark and Men’s Shed Open Day

2 December Carols on the Green – Vellenoweth Green, St Heliers

6 December OLB Workshop

13 December OLB Workshop

Extra Ordinary Business Meeting of OLB

20 December Meet with officers re parks

26 January Opera in the Park – Dingle Dell – attended by over 3000

7 February OLB Workshop

8 February Chinese New Year in Remuera

9 February Movies in Parks – Oceans 8 at Glover Park – attended by over 2000

10 February Rally in support of La Vista owners to obtain NZ residency for their family, supported by St Heliers Business Association and many hundreds of OLB area residents.

Attachments

No.	Title	Page
a ⇩	Photo Montage February - Toni Millar	225

Signatories

Signatory

Author

Toni Millar - Ōrākei Local Board Member

Date: 11 February 2019

Ōrākei Local Board

21 February 2019

Board Member Report – Ros Rundle

File No.: CP2019/01171

Purpose of the report

To update the Ōrākei Local Board Members on projects, activities and issues.

Recommendation

a) That the report be received.

Portfolio Lead: Economic Development

Other (alternate portfolio holder): Community; Transport (Joint)

Community

Good discussion regarding the forthcoming Youth Forum in May 2019. Following on from 2018 with the suggestions which were put forward and where and what to be done for the future.

Discussion regarding the Seniors and Community Well-being forum to be held at St Lukes Community Centre on Monday 25 March. Invited speaker John Rayburn.

Ōrākei Community Association

Points raised in their meeting

1. Coates Ave Shops would like to have some signage on Kepa Road

2. Regarding the barrier rail on the new shared path over Ōrākei Basin it was decided that the committee would prefer the 1.2 steel silver balustrade rather than the wooden suggestion.

3. Wish to know when the playground upgrade will happen on Kupe South Reserve

4. The Association is suggesting 3 Public meetings for 2019

5. Concerned regarding the traffic flow on Ōrākei Road with Ōrākei Point development, asking what traffic management study was undertaken.

6. The Ōrākei Wharf was closed off on 9 December for wedding firework celebrations. Considered this not acceptable practice to close a public space off for a private function when it is used extensively by locals.

Economic Development

Remuera Business Association

Much of December has been spent discussing The Clonbern Car Park closing and consequently reopening. The top level is open however only for small vehicles. Remedial work was done on the top level and will be checked regularly for movement etc.

Cecilia the Manager of the RBA is finishing up in January 2019, we wish her all the very best for her future as she has been a great manager for RBA this past year, her enthusiasm, dedication and what she has achieved for the businesses in Remuera has been excellent.

New manager Renu has joined the RBA in December and will be taking over in January 2019.

Mission Bay Business Association

The Millennium Bridge walkway has started and will be finished shortly and will offer better accessibility along the old pathway and into the car park from Millennium Bridge.

There are two businesses in Mission Bay area. Good George Brewing (the old Rickshaw Eddy premises) and Mantels have moved into the True premises in Okahu Bay.

There is a new security camera situated at Good George Brewing

Pontoons for Mission Bay are coming.

The shrubs on the streetscape are overgrown and encroaching onto the diners on the pavement. The businesses pay for this area, so important to keep the shrubs under control and trimmed back.

There are several upcoming events December and January.

Volleyball series, beach football and Art and Craft Market 28 Jan

St Heliers Business Association

St Heliers are trialling 2 late nights – Wednesday 28 November and the second Wednesday 5 December.

Discussion regarding noise and air pollution from idling buses on Tamaki Drive outside restaurants and retail shops. Buses using incorrect streets for repositioning and causing safety issues. It was noted that Tamaki Link buses particularly noisy especially when releasing their air brakes.

Feedback for the 30kph in St Heliers town centre will go out for public consultation in February 2019.

Entertainment in St Heliers – Ukulele band and singers

For the children in December there is a Grinch children’s competition throughout the retail outlets in St Heliers.

Activities in the Library throughout December and January

Activities: November, December 2018 and January 2019

As well as attending to many constituent’s queries attended the following:

Date Activities

November

5 Attended St Heliers Village Association monthly meeting

6 Meeting to discuss the Economic Development work programme

AT Update meeting

Attended the Mission Bay Business Association meeting

8 Attended the Hui practice

Ōrākei Local Board workshop

Ōrākei Community Association monthly meeting

9 Attended the Auckland East Arts Awards evening at St Thomas Church Hall

Attended the Ōrākei School Art fundraiser

10 Attended the C & R discussion meeting

12 St Heliers Village Association network breakfast with local MP Simon O’Connor and MP Judith Collins

13 Skype meeting regarding Remuneration

AT update monthly meeting

15 Meeting to discuss the deputations at the Business Meeting

Attended Hui practice

Update for presentation to Governing Body on 19 December

Business Meeting OLB

17 Attended the Nepalese Festival in Aotea Square

19 Attended presentation by members of OLB presenting to GB on Heavy Truck by-law and the success of the Eastern Bay Songbird rat trap project

Cluster meeting for Regional and sub-regional

20 Attended the Remuera Business Association monthly meeting

Attended the Community Services monthly meeting

Attended the Community Facilities monthly meeting

Attended the Community leases monthly meeting

22 Attended Hui practice

OLB workshop meeting

Represented the OLB in presenting the prizes at the Kohi Swim Series at Kohimarama Beach

23 Attended meeting with Remuera Business Association executive and Auckland Transport regarding the Clonbern Carpark

26 AT quarterly skype meeting

Ellerslie Business Association network get together

29 Ōrākei Community Association year end network get together

December

1 Opening of Waiatarua Car Park and community dog walk

Attended the celebrations in Remuera for Christmas by Remuera Business Association

2 Carols on the Green attended by all OLB members to celebrate Christmas

3 Attended the St Heliers Business Association monthly meeting

4 Meeting at OLB offices regarding future Civic Events

AT monthly update

Mission Bay Business Association monthly meeting

St Heliers Business Association year end Christmas get together

5 Attended OLB workshop

OLB hosted Christmas get together for stakeholders in our community

Represented the OLB at the prize giving for the Kohi Beach swim series at Kohimarama Beach

14 Attended Auckland’s annual Hanukkah celebrations at Okahu Bay

20 Remuera Business Association information evening regarding town place making

Remuera Business Association year end get together

January

17 Represented the OLB at the prize-giving for the Kohi Summer Swim Series at Kohimarama Beach

18 Attended a meeting with Strategic Broker and Lucia Davies from the Community Empowerment Unit to discuss Youth and the forthcoming forum plus the Senior and Community Well-Being forum

22 AT monthly update meeting

23 C & R Policy workshop meeting

26 Opera in the Park – Dingle Dell

29 Attended the early morning blessing at the Hyundai Marine Sport Centre

31 Represented the OLB to present the prizes at the Kohi Summer Swim Series held on Kohimarama Beach

Attachments

No.	Title	Page
a ⇩	Board Report Photographs - February 2019	231

Signatory

Author

Ros Rundle - Ōrākei Local Board Member

Date: 5 November 2018

Ōrākei Local Board

21 February 2019

Board Member Report – David Wong

File No.: CP2019/01042

Purpose of the report

1. To update the Ōrākei Local Board Members on projects, activities and issues.

Recommendations

a) That the Ōrākei Local Board formally table the response of the pre-application request of the CEO of Auckland Council (refer attachment A)– to the Governing Body and appear before them. The purpose of this submission to the Governing Body is to highlight the inconsistency of treatment of information requests on various consent developments and the need for Local Board members to be fully informed along with Council planners of key issues.

b) That the report is received.

Portfolio Lead: Community

Other (alternate portfolio holder): Economic Development; Events, Landowner Approvals and Leases; Resource Consenting and Regulatory (Joint)

Community (& Youth)

2. Ellerslie Residents Association – 19 Nov/17 Dec; chaired by newly elected Chair Troy Elliot; follow up on Elwood Avenue – and bus routes decommissioned. Alan Minson – presented on the rat trap programme and introducing to Ellerslie

3. Kiwanis presentation on Ōrākei Local Board activities during 2018; 7 Nov

4. Eastern Bays Networking meeting – Kelly Tarlton; discussion on Sea life initiatives and across the networks update; 28 Nov

5. Men’s Shed visitation and debrief on key OLB issues impacting the ward area; 30 Nov

6. Men’s Shed – Waiatarua Reserve carpark opening; 1 Dec

7. Barfoot & Thompson Stadium meeting – 11 Dec

8. Ōrākei Youth hui debrief – Kev Carter- 18 Jan

9. Citizenship Ceremony – Town Hall- 10 Nov 2018

Events

10. Carols on the Green – Vellenoweth Green; 2 Dec

11. Final Christmas hosted drinks –OLB reception room – 6 Dec

12. Summer Swim Series – assisting Haydn Woolley and acknowledging OLB support -20 Dec

13. Opera in the Parks – 26 Jan

14. Hyundai Sports Centre official opening – 29 Jan

15. Judge Remuera Village Lanterns festival competition – 1 Feb 19

16. Waitangi Day celebration – Okahu Bay; hosted by Ngati Whatua Ōrākei 6 Feb 19

17. Remuera Village Chinese New Year celebration – 8 Feb 2019

Landowner Approvals

18. Attendance at Downtown Programme – Quay St Enhancement project -19 October 2018

Resource consenting and regulatory

19. Debrief with Mark White and Amanda de Jong –Council planners with Member Churton to provide context to recent correspondence to the GM Council Planning division and CEO Auckland Council. 21 Jan

20. Over the past 6 months’ requests have been made to the Council Resource Consents division for pre- application information (including meeting minutes) for discussions between Council and the applicant in respect of 10 Rangitoto Avenue.

· 10 Rangitoto is of significance due to proximity of the Rawhiti Retirement Village

· A request was made for pre-lodgement minutes between council staff and the applicant on 30 July 2018; to ascertain what future prospects and developments could take place in the vicinity

· A formal response was received back on 6 August 2018 advising pre-application information is considered confidential.

· Members Churton, Wong and Davis attended a Local Board Consent and Planning workshop where Board Members consider that staff advised that Local Board members should be given access to pre-lodgement documentation.

· The request has been referred up to the General Manager, Resource Consents; which in turn has been referred to Legal division of Council.

· A letter was written to the CEO Auckland Council on 7 December 2019; Attachment A

· A response was received from the Director Regulatory Services – 17 January, Attachment B

· OLB do not believe the response is satisfactory and there is inconsistency in the current process

· There is a wider principle that needs to be addressed as the Local Board needs to be privy to pre-lodgement discussions and documentation – as the impacts on surrounding areas and key stakeholders.

· Board members have encountered planning and consent cases where pre- application information may have pre-empted contentious development.

· We understand a review of the LGOIMA process is currently underway. But in the interim a consistent approach needs to be undertaken in terms of access and transparency of information provided to all local boards.

21. Meeting with Council planners – Phil Reid and Angela Smith on the new Special Character Overlay provisions; 4 Feb 2019

22. Submission of OLB feedback on Special Character overlay provisions with Member Churton; 7 Feb 2019

23. Submission of OLB feedback (incl. Members Churton/Davis) to Council planners on Okahu Bay stormwater consent request 23 Jan; Attachment C

24. Contribute to OLB feedback on Oceania Waimarie Street retirement village – with Member Davis; 17 Jan

25. Ōrākei Community Centre extracted key information from OLB submission on 37 Awarua Crescent; due to close proximity neighbours objecting

Activities: 5 November 2018 -9 February 2019

Date	Activities
7 Nov 2018	· Kiwanis Club presentation – OLB activities; St Thomas Church
8 Nov 2018	· OLB workshop and Hui practice
10 Nov 2018	· Citizenship ceremony – Town Hall
15 Nov 2018	· OLB Business meeting
19 Nov 2018	· Ellerslie Residents Association – presentation Alan Minson; Mens Shed- rat trap program
28 Nov 2018	· Eastern Bays Networking meeting – Kelly Tarltons
30 Nov 2018	· Mens Shed presentation –OLB activities – Abbots Way shed
1 Dec 2018	· Waiatarua Reserve car park opening
2 Dec 2018	· Carols on the Green – Vellonoweth Green · OLB Business meeting
6 Dec 2018	· Special OLB meeting · Christmas hosting to local ward stakeholders
11 Dec 2018	· East City Community Trust (Barfoot & Thompson) meeting
20 Dec 2018	· Summer Swim series – support and prize giving/Kohi beach
18 Jan 2019	· Ōrākei Youth hui review and planning – Kev Carter
21 Jan 2019	· Council planning meeting – Mark White and Member Churton
26 Jan 2019	· Opera in the Park – Dingle Dell
29 Jan 2019	· Hyundai Sports Centre opening
1 Feb 2019	· Remuera Village Lantern festival – school judging
6 Feb 2019	· Waitangi Day celebration – Okahu Bay
8 Feb 2019	· Remuera Village Chinese New Year Festival · East City Community Trust special meeting – pre-school review

Attachments

No.	Title	Page
a ⇩	Correspondence to Auckland Council CEO	237
b ⇩	Correspondence from Director Regulatory Services	241
c ⇩	Ōrākei Local Board Feedback - Okahu Bay	245
d ⇩	Photographs	247

Signatory

Author

David Wong - Ōrākei Local Board Member

Chairperson	Kit Parkinson
Deputy Chairperson	Carmel Claridge
Members	Troy Churton
	Colin Davis, JP
	Toni Millar, QSM, JP
	Ros Rundle
	David Wong, JP

No.	Title	Page
a ⇩	Chairperson's Report - February 2019	135
b ⇩	Blind Foundation Letter	145
c ⇩	Auckland Unitary Plan Operative in part – Ōkahu Bay Precinct	147
d ⇩	Michaels Avenue Reserve Operational Management Plan October 2018	149
e ⇩	Michaels Avenue Reserve Community Liaison Committee Minutes dated 20 November 2018	167
f ⇩	Pourewa Valley Trapping Report	169
g ⇩	Tūpuna Maunga o Tāmaki Makaurau Authority Minutes - 3 December 2018	175

No.	Title	Page
a ⇩	Workshop proceedings - 1 November 2018	263
b ⇩	Workshop proceedings - 8 November 2018	267
c ⇩	Workshop proceedings - 22 November 2018	271
d ⇩	Workshop proceedings - 6 December 2018	275
e ⇩	Workshop proceedings - 13 December 2018	279

Author	Kim Lawgun - Democracy Advisor
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards