Agenda of Papakura Local Board

A board member will lead the meeting in prayer.

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Papakura Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday 12 December 2018, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Papakura Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Auckland Philharmonic Orchestra

Te take mō te pūrongo

Purpose of the report

1. Rachel Jefferies and Thomas Hamill from the Auckland Philharmonic Orchestra, will speak to recent activities of the Orchestra.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) thank Rachel Jefferies and Thomas Hamill from the Auckland Philharmonic Orchestra for updating on the orchestra’s activities.

8.2 Deputation - Kootuitui ki Papakura

Te take mō te pūrongo

Purpose of the report

1. Angela Gattung from Kootuitui ki Papakura will update the board on the groups activities.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) thank Angela Gattung from Kootuitui ki Papakura for updating on the groups activities.

8.3 Deputation - Neighbourhood Support

Te take mō te pūrongo

Purpose of the report

1. Michelle Tasker from Neighbourhood Support will update on the activities of the group.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) thank Michelle Tasker from Neighbourhood Support for updating on activities of the group.

Attachments

a Papakura Local Board 27 February - Neighbourhood Support Deputation.................................................................................................... 175

8.4 Deputation - Papakura Art Group

Te take mō te pūrongo

Purpose of the report

1. Glenda Kenney and Lyn Garrett will speak to parking and access issues at The Old Central School Hall.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) thank Glenda Kenney and Lyn Garrett from the Papakura Art Group for speaking to their presentation.

Attachments

a Papakura Local Board 27 February - Papakura Art Group Submission..... 181

b Papakura Local Board 27 February - Papakura Art Group Submission PBudgetingS................................................................................................. 201

c Papakura Local Board 27 February - Papakura Art Group Submission Hazel............................................................................................................. 203

d Papakura Local Board 27 February - Papakura Art Group Submission Glenda Kenney............................................................................................. 205

e Papakura Local Board 27 February - Papakura Art Group Submission Robyn............................................................................................................ 207

f Papakura Local Board 27 February - Papakura Art Group Submission - Gloria............................................................................................................ 209

g Papakura Local Board 27 February - Papakura Art Group Submission - Jan................................................................................................................ 211

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Papakura Local Board

27 February 2019

Auckland Transport Update to the Papakura Local Board - February 2019

File No.: CP2019/00015

Te take mō te pūrongo

Purpose of the report

1. To update the Papakura Local Board about transport related matters in its area.

Whakarāpopototanga matua

Executive summary

2. This month’s report includes information on:

· Responses to resolutions - Takaanini Station and Parking Study

· Update on the Takaanini Park and Ride

· Update on the Papakura Park and Ride and bus expansion project

· AT quarterly reporting from October to December 2018.

3. This report also provides an update on the Local Board Transport Capital Fund (LBTCF).

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) receive the report entitled ‘Auckland Transport February 2019 report to the Papakura Local Board’.

Horopaki

Context

4. This report addresses transport-related matters in the local board area and includes information on the status of the Local Board Transport Capital Fund (LBTCF) and LBTCF projects.

5. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme.

6. Any LBTCF projects selected must be safe, must not impede network efficiency, and must be located in the road corridor or on land controlled by Auckland Transport (though projects running through parks can be considered if there is a transport outcome).

7. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. Auckland Transport reports on a monthly basis to local boards, as set out in the Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

Tātaritanga me ngā tohutohu

Analysis and advice

Responses to Local Board resolutions

8. At the December 2018 Papakura Local Board meeting, the board made the two following resolutions: PPK/2018/214:

9. Request Auckland Transport, at its own cost, install a sign or plaque at the Takaanini Station on both sides of the platform shelter, ensuring appropriate consultation is undertaken with Te Ākitai Waiohua.

10. Auckland Transport have agreed to install a small sign/plaque as per the local board’s request. We are currently seeking advice on the wording from the relevant parties.

11. Request Auckland Transport to agree a scope and methodology for the Parking Study with the Papakura Local Board before commencing the work.

12. A document with the scope and methodology for the parking has been circulated. It was shared with the Papakura Commercial Group on 13 February 2019 for feedback and will be presented to the local board at a workshop on 20 February 2019.

13. The local board feedback will be recorded at that meeting and passed back to the relevant AT team.

Takanini Station Park and Ride

14. AT is in the process of delivering an at-grade park and ride at Takanini (Rail) Station.

15. The park and ride will formalise the existing informal use of the area for overflow parking by commuters using the adjacent Takanini Station.

16. Works are due to start on 19 February 2019 and expected to be completed by May 2019.

Papakura Park and Ride and bus expansion

17. This project is included in the Auckland RLTP (2018-2028) as a funded project, with approximately $12 million allocated for the Park and Ride development in years 2018-2020. A further $6 million is identified for the bus station interchange but is currently unfunded.

18. AT and Aurecon have completed the Single Stage Business Case (SSBC) for Papakura Rail Station Access (including park and ride, bus, walking, cycling and on-demand services). The draft report will be circulated to key stakeholders (including the local board) during the week starting 18 February 2019.

19. Feedback and discussions with key stakeholders on the business case recommendations will be considered prior to finalising an investment proposal.

20. Preliminary findings from the business case were presented to the local board at a workshop on 21 November 2018.

21. A follow up workshop was held with the local board on 13 February 2019 to share the recommendations from the business case.

Bus Lane/T2-3 Lane Great South Road, Takanini

22. AT is in the process of planning and delivering improved bus priority lanes throughout Auckland and in this local board area, on Great South Road, Takanini.

23. Since the initial briefing to the local board in October 2017, this project has been revised, in part, due to local board feedback.

24. In August, the local board formally resolved their preference for a T2-3 lane Great South Road, Takanini with the cycle lane to be removed from the road carriageway and for parking restrictions to be during peak hours only.

25. This particular section of Great South Rd has been identified as a priority within the corridor programme, recognising the significant delays buses are currently experiencing and safety concerns.

26. Significant work has been completed within AT on finding an integrated solution addressing bus, cycle and safety needs along this route.

27. The contract arrangements with the programme team are currently being finalised for initial designs, and staff are anticipating that contracts will be awarded in March/April 2019.

28. The Integrated Corridor Team will likely be back to the local board in March or April to provide the board with an update as to where the programme is at and the priorities to be focused on.

Pararekau Road

29. AT expects the construction of a new 3-metre-wide footpath between 17-143 Pararekau Road, Karaka to be completed by the end of February 2019.

30. AT is also conducting an engineering investigation into the options to rehabilitate and upgrade the road pavement.

31. At the time of writing this report, the details for the reinstatement of the road pavement were not available. This information will be provided to the local board in the March business report.

Safer Communities Project

32. Papakura is one of three trial locations for the Safer Communities Project. This project is focused on improving road safety in local communities and promoting active modes of transport by improving pedestrian infrastructure

33. Initial community consultation was carried out in October 2017, with feedback used to develop a priority list of projects to improve the ‘walkability’ in and around Papakura, including the town centre as a focal point.

34. The local board was briefed on the current status of the project in a workshop on 5 December 2018. This included traffic modelling to determine various options being considered as part of this project.

35. Consultants have been engaged to develop draft concept designs between March and July 2019. These plans will be used during the next stage of public consultation (Phase 2).

36. The feedback from the second stage of consultation will be used to develop detailed designs for the priority areas identified.

Electronic Gating Project – Papakura train station

37. Auckland Transport is in the process of completing the first stage of a region-wide programme to install electronic ticket gates at selected stations on the rail network including the Papakura train station.

38. Delays in the programme have resulted in the gating at the Papakura train station now expected to be operational in the second half of 2019.

39. At the local board meeting on 26 September 2018 the board requested a more detailed update on the cause of the continued delays to the installation of ticketing gates at the Papakura train station (PPK/2018/165).

40. Confirmation of the timeframes will be reported back to the local board once they become available.

Residential Speed Management - Rosehill, Papakura

Map of proposed locations for speed calming measures in Rosehill, Papakura

41. AT is undertaking a regional programme to deliver road safety improvements on local streets to create safer environments for all road users, including pedestrians and people on bikes.

42. The Rosehill area, bounded by Chichester Drive, Park Estate Road, Rosehill Drive, and the side streets leading off Great South Road, have been identified as one of the top priority areas in the region.

43. Improvements will include speed-calming measures such as speed humps, raised tables (some with zebra crossings), and raised intersections.

44. Consultation was undertaken in November 2018.

45. The local board was briefed on the preliminary feedback from the public consultation at a workshop on 5 December 2018 with the final report yet to be published.

46. Works on this project are expected to be completed around July 2019.

Parking on Opaheke Road and Chapel Street

47. In mid-2018, bus layovers on Railway Street West and O’Shannessey Street were relocated to Chapel Street and Opaheke Road, to address concerns raised by local businesses and residents about safety and visual amenity within the Papakura town centre.

48. The relocation of the bus layovers displaced a number of time-restricted car parking serving the community service providers located on the corner of Opaheke Road and Chapel Street.

49. The local board requested AT to resolve the parking issues. AT has been working with the community services operating out of the Central Park and the council’s Parks and Places staff, to resolve the parking issues.

50. The community service providers have asked for disability parking and additional time restricted car parking spaces for their clients.

51. AT is currently in the process of re-designing and gaining internal approvals for the updated parking configuration on Opaheke Road and Chapel Street.

Regional projects and activities

Update on Airport Botany Rapid Transit

Consultation

52. During November and December 2018, the Southwest Gateway (Airport to Botany Rapid Transit and 20 Connect) project teams attended nine community open days across south and east Auckland.

53. Approximately 850 people were spoken with and around 500 written comments recorded.

54. Engagement team included staff who spoke English, Tongan, Samoan, Maori, Chinese, Hindi and Urdu to ensure a variety of languages could be used to actively engage with the community.

55. Some of the key themes captured in the engagement feedback were: safety, connectivity and integration of projects with other infrastructure (current and proposed future) in the southeast and southwest Auckland, and growth and development.

56. There was also strong support for the future Rapid Transit Network route to run from Botany to the Airport. Technical work is ongoing to confirm the preferred rapid transit route alignment.

Early Improvements to Airport Access

57. Early improvements projects, including the proposed new Puhinui Interchange, remain closely integrated with the wider Airport to Botany Rapid Transit programme of works.

58. Puhinui Interchange:

· The project has progressed from concept to preliminary design, which is expected to be completed February 2019.

· Early Contractor Involvement (ECI) tender was issued in January, with award expected in March 2019 to align with the beginning of developed design.

59. Other early improvements:

· Draft concept designs for proposed Puhinui Road bus lanes and Mangere Walking and Cycling Projects commenced and were also completed in December 2018.

· Concept designs, development of cost estimates and draft Business Case to be completed first quarter of 2019.

Red Light Running

60. AT launched an eight-week regional awareness campaign for Red Light running on 4 February 2019.

61. In Auckland between 2013 and 2017, running red lights at signalised intersections resulted in the deaths of seven people, with 93 people seriously injured.

62. AT is substantially increasing its investment in safety and has a target of reducing deaths and serious injuries by 60% over the next ten years. This investment, including additional safety cameras, will improve high-risk routes and intersections, creating a more forgiving and safer road network.

63. This is relevant to the new memorandum of understanding recently signed between AT and the NZ Police for the ongoing enforcement of Auckland’s red-light safety cameras at high-risk intersections.

64. The key objectives of the campaign are:

· To raise awareness around the dangers of running red lights and to change behaviour to help reduce the number of deaths and serious injury crashes at signalised intersections across the Auckland region.

· To encourage drivers to stop completely at red traffic lights, and to stop at amber traffic lights when it is safe to do so.

· To increase driver awareness regarding the serious consequences of red-light crashes and reinforce that drivers should always stop at red lights.

· To encourage positive behaviour strategies relating to intersection safety, such as ‘Red means stop. No exceptions.’

65. The overall objective is to help contribute to the annual 2.6% reduction in deaths and serious injuries on the Auckland local network.

66. AT’s Community Transport staff will be involved in the campaign, engaging with drivers at events, shopping malls and universities to raise awareness of the risk of running red lights and to promote safe road user behaviour near high risk signalised intersections. Community Transport staff will also support NZ Police to deliver an intersection enforcement programme.

67. The target audience for the campaign is all road users in Auckland, with a primary focus on those aged between 20-39 years old, mostly in Auckland Central areas.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

68. The impact of information in this report is confined to AT and does not impact on other parts of the Council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Local Board Transport Capital Fund (LBTCF)

69. The LBTCF is a capital budget provided to all local boards by Auckland Council (AC) and delivered by AT. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of AT’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

70. Through Auckland Council’s Long-term Plan 2018-2028, LBTCF funding has been increased to a total of $20.8 million per annum across all 21 local boards.

71. The allocation for the Papakura Local Board has therefore increased, with the updated figures for the remainder of this electoral term reflected in Table 1 below:

Table 1: Papakura Local Board Transport Capital Fund Financial Summary

Total Funds Available in the current political term	$2,082,843
Amount committed to date on projects approved for design and/or construction	$2,082,843
Remaining budget (including additional funding)	$0

72. Table 2 below shows the status of projects to which the LBTCF has been committed.

Table 2: Status update on current Local Board Transport Capital Fund projects

Project	Description	Current status	Status change over last month	Funds allocated
Footpath links for McLennan Park	Construct 2 shared paths in McLennan Park linking the new roads to the north of the park to Artillery Drive	Funding Agreement is with Community Facilities for signing	No	$397,000
Central Park walkway and lighting	Install pathway & lights for commuters from King Edward Ave to Railway Street West through Central Park	Local Board approved funding at December 2018 meeting. Currently negotiating with Councils Community Facilities/ Parks for delivery.	Yes	$249,606
Priority Projects 12 and 13; Papakura Greenways Plan - Elliot Street to Freelance Terrace.	Develop a pedestrian and cycling link from the town centre and existing boardwalk to the new Pescara Way footbridge over SH1	Currently with Council’s Community Facilities/Parks for investigation and delivery.	No	$1,280,000
Covered Walkway	Covered walkways on Railway St West	Completed in this term.	No	$ 156,237
			TOTAL	$2,082,843

Local Board Advocacy

73. This section provides a regular report about how AT is supporting the Papakura Local Board’s Advocacy Initiatives as recorded in the Papakura Local Board Plan. The Papakura Local Board’s Advocacy Initiatives from the 2016-19 term are recorded in table 3 below.

Table 3 – Advocacy Initiative Status

Advocacy Initiative	Key Initiative	Status
Papakura’s cycleway and walkways provide safe, connected alternative routes to get us to where we need to go.	Begin implementation of the Papakura Greenways Local Paths Plan and Cycleway Plan.	AT is currently supporting the delivery of Priority Projects 12 and 13 of the Papakura Greenways Plan, which delivers a walking, and cycling link from the Papakura town centre to the Karaka Harbourside community. Also, currently the local board through its LBTCF, is supporting road-to-road pathways through McLennan Park. These are being delivered by AC. This will improve walking and cycling links around the McLennan Park area. AT is currently delivering a shared path in Central Park in Papakura Town Centre to improve commuter safety and access from the train station.
	Establish safe, clear, walk and cycle links between key facilities.	AT is in the process of delivering the Safer Communities project and the Residential Speed Management Programme, which aims to improve pedestrian safety and connectivity in Papakura.
	Improve, through AT, pathway safety including lighting and accessibility.	AT has been upgrading street lighting within the Papakura Town Centre. These upgrades are linked to a Safety Review of Papakura Town Centre by BECA Ltd, commissioned by the local board in 2017. This will improve lighting within the Papakura Town Centre.
Public transport is safe, convenient, reliable and affordable.	Advocate to AT to improve park-and-ride facilities at the Papakura and Takanini railway stations.	AT is currently investigating the development of an expanded park-and-ride and an extended bus interchange at the Papakura Station. AT are also starting works on the Park and Ride at the Takanini Station

Quarterly report on Auckland Transport projects and activities

74. Attached for the board’s information is a summary of Auckland Transport’s activities over the past quarter in the local board area as well as regionally. Attachment A is Auckland Transport activities in the Papakura Local Board area and regionally for the October –December 2018 quarter. Attachment B is Travelwise Schools activities in the Papakura Local Board area for the October – December 2018 quarter.

Tauākī whakaaweawe Māori

Māori impact statement

75. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

76. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

77. The proposed decision of receiving the report has no risks. AT has risk management strategies in place for the transport projects undertaken in the Papakura local board area.

Ngā koringa ā-muri

Next steps

78. AT will provide another update report to the Papakura Local Board next month.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Auckland Transport Activities October - December 2018	23
b ⇩	Auckland Transport School Community Transport October - December 2018	37
c ⇩	Summary of consultation information sent to the Papakura Local Board in January 2019	41

Ngā kaihaina

Signatories

Author

Kenneth Tuai – Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon – Manager Elected Member Relationship Manager, Auckland Transport

Sarah McGhee - Senior Local Board Advisor and acting Relationship Manager, Manurewa and Papakura

Papakura Local Board

27 February 2019

Auckland Council's quarterly performance report: Papakura Local Board for quarter two period ending 31 December 2018

File No.: CP2019/00813

Te take mō te pūrongo

Purpose of the report

1. To provide the Papakura Local Board with an integrated quarterly performance report for quarter two, 1 October – 31 December 2018.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2018/2019 work programme. This is a retrospective report intended to provide a transparent overview and reflect the progress of how the 2018/2019 Papakura Local Board work programme is tracking at the end of quarter two.

3. The work programme is produced annually and aligns with the Papakura Local Board Plan outcomes.

4. The key activity updates from this quarter are:

· the Civic Events team delivered one citizenship ceremony with approximately 120 people from the local board area becoming new citizens.

· Kauri Reserve Playground opening was held on 27 October 2018 with approximately 100 attendees.

· this year's Sports and Volunteer Recognition Awards were held on Sunday 29 October with 180 attendees.

· the Armistice Day celebrations, funded by the local board, were successfully organised by the Papakura RSA. There were around 300 attendees.

· the local board completed the Papakura Youth Pathways and Excellence Grants 2018/2019 allocating a total of $18,734. A celebratory event was held on Wednesday 19 December 2018.

5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. Most activities are reported with a status of green (on track), a few with a status of amber (some risk or issues, which are being managed) and no activities with a status of grey (cancelled, deferred or merged). The following activities are reported with a status of red (behind delivery, significant risk):

· Airfield subdivision - general park development of new open space to include playground, pathways, seating and signage.

· 44-58 Beach Road, Papakura: Lease to Papakura Rugby Football Club Incorporated (Beach Road).

6. The financial performance report compared to budget 2018/2019 is attached. There are some points for the local board to note.

7. Overall financial operating performance is almost on budget with variance of just one per cent for the half year result. Operating revenue is ahead of budget, mainly in Hawkins Theatre facility hire and hall hire. Operating expenditure is below budget mostly in the Locally Driven Initiatives fund (LDI) with projects in various phases of delivery. Capital expenditure (capex) for the quarter is behind budget with the two main development projects, Opaheke Reserve and Takanini Multi-purpose facility, in active process but financially underspent this quarter. LDI Capex is experiencing significant delays in decisions around technical issues affecting the build of McLennan Park walkways and will report to the local board on this in January.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) receive the financial performance report for quarter two period ending 31 December 2018.

Horopaki

Context

8. The Papakura Local Board has an approved 2018/2019 work programme for the following operating departments:

· Arts, Community and Events;

· Parks, Sport and Recreation;

· Libraries and Information;

· Community Services: Service, Strategy and Integration;

· Community Facilities: Build Maintain Renew;

· Community Leases;

· Infrastructure and Environmental Services;

· Local Economic Development;

· Plans and Places.

9. Work programmes are produced annually, to meet the Papakura Local Board outcomes identified in the three-year Papakura Local Board Plan. The local board plan outcomes are:

· Outcome One: A vibrant and prosperous metropolitan centre

· Outcome Two: People in Papakura lead active, healthy and connected lives

· Outcome Three: A strong local economy

· Outcome Four: Papakura is well-connected and easy to move around

· Outcome Five: Treasured for its environment and heritage

10. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Papakura Work Programme Activities by Outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

11. The work programme activities have two statuses; RAG status which measures the performance of the activity (amber and red show issues and risks); and activity status which shows the stage of the activity. These two statuses create a snapshot of the progress of the work programmes.

12. The graph below identifies work programme activity by RAG status (red, amber, green and grey). It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Papakura Work Programme by RAG status

13. The graph below identifies work programme activity by activity status and department. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: work programme activity by activity status and department

Key activity updates from quarter two

14. There were a number of Out and About active park programme events delivered including:

· two Amazing Races at Keri Downs and Ray Small Reserves, both with 30 attendees;

· the Park Fun Day, also at Ray Small Reserve and a Kite Day at Brylee Drive Reserve were popular with 100+ attendees; and

· a Toddlers in the Park event at Central Park had nearly 80 attendees.

15. The Civic Events team delivered one citizenship ceremony during quarter two with approximately 120 people from the local board area becoming new citizens.

16. Kauri Reserve Playground opening was held on 27 October 2018 with approximately 100 attendees.

17. This year's Sports and Volunteer Recognition Awards were held on Sunday 29 October with 180 attendees.

18. The Armistice Day celebrations, funded by the local board, were successfully organised by the Papakura RSA. There were around 300 attendees.

19. Friends of Kirks Bush held their 25-year anniversary celebration which was supported by the Civic Events team including the printing of flyers, and the provision of hot beverages, a photographer and an event operator. The event was held on 18 November 2018.

20. Hawkins Theatre had a total of 1,214 visitors and delivered 145 performances with 13,221 attendees. There were 17 classes delivered with 188 enrolments. Highlights included the Hawkins Youth Theatre Company intermediate and senior student’s production of 'Goldilocks on Trial', and the visiting dance school from Australia who hired the theatre for their dance production.

21. During quarter two, 806 people visited the Papakura Art Gallery and 259 people participated in 28 programmes that were delivered. Highlights included the two public programmes that were delivered; Sarah Yates women only car maintenance workshop which helped women to learn about how to take basic care of their vehicles, and Laura Marsh’s music workshops which introduced senior citizens to the art of DJing with turntables.

22. The Brass Band continued with the junior and senior band rehearsals and delivered 16 performances. Highlights included the series of community concerts and carols that were performed over the Christmas period in Pahurehure, Papakura Town Centre, Conifer Grove and Opaheke.

23. A total of 3,755 people visited the Papakura Museum, and 2,118 people participated in the 11 programmes that were delivered. The museum recorded a total of 542.78 volunteer hours. Highlights included the ‘Influenza Pandemic 1918 Exhibition’ which explored the repercussions of the silent and deadly virus that killed around 20 per cent of those it infected after WW1 in Papakura.

24. Papakura Pipe Band delivered a total of 18 programmes with 11,525 attendees. Highlights included the bands performance for the Papakura Santa Parade and the bands 1st place positioning in the Palmerston North Square Day Concert, the Hamilton Gardens Contest and the Auckland Highland Games.

25. The local board completed the Papakura Youth Pathways and Excellence Grants 2018/2019 allocating a total of $18,734. A celebratory event was held on Wednesday 19 December 2018.

26. The Corner partnered with a local community group to host a Christmas lunch for 100 local people, which was open to the public.

27. The “Key Messages” prepared by Business Lab were approved by the local board at its October meeting. Staff are now engaging with the Local Board Communications Team to develop graphics for the key messages as requested by the Local Board.

Activities with significant issues

28. There were two activities with a red RAG status during quarter two.

29. Airfield subdivision - general park development of new open space to include playground, pathways, seating and signage. This project, which is a continuation from the 2016/2017 programme, is on hold until the concept plan has been approved and funding has been received. Council staff presented an updated concept plan to the local board on Wednesday 19 September 2018. A report will be prepared for a future business meeting for the local board to adopt the concept plan.

30. 44-58 Beach Road, Papakura: Lease to Papakura Rugby Football Club Incorporated (Beach Road). This is a new ground lease to Papakura Rugby Football Club Incorporated, and the term is to be concurrent with the Massey Park lease. This activity was deferred from the 2017/2018 work programme and is currently awaiting the resolution of resource consent issues. The local board approved the club's request to align the two leases (Southern Park and Massey Park). The granting of a new lease for the Southern Park building will be considered together with the new lease for the Massey Park clubrooms when the outstanding issues at Massey Park are resolved.

Activities on hold

31. The following work programme activities have been identified by operating departments as on hold:

· Airfield subdivision - general park development of new open space.

Changes to the local board work programme

Deferred activities

32. There were no deferred activities from the 2018/2019 work programme.

Cancelled activities

33. There were no cancelled activities from the 2018/2019 work programme.

Activities merged with other activities for delivery

34. There were no activities merged with other activities from the 2018/2019 work programme.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

35. When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

36. This report informs the Papakura Local Board of the performance for the quarter ending 31 December 2018.

Tauākī whakaaweawe Māori

Māori impact statement

37. The Strategic Broker is on the Project Delivery Team for Improving Māori Input into Local Board Decision Making. Meetings for this team were held at Ngāti Tamaoho Offices. A work programme has been ratified by mana whenua and local board members. Actions agreed are:

· Working together to focus council effort and resources on increasing Māori voter participation in the urban south, incorporating ideas and suggestions of mana whenua.

· Working together to ensure opportunities for education of local government.

· Working together to explore holding swearing-in ceremonies for the new local board members on local marae in November 2019, to commence a strong partnership in the new electoral term.

38. The Strategic Broker has listened to aspirations of Papakura Marae for Destination Papakura – Te Manaakitanga, to provide cultural experiences including Iwi stories, Kapa Haka and Powhiri unique and memorable to Papakura. Staff encouraged the application of a local board grant for the creation of a business plan.

39. The Papakura Māori Wardens increased their patrols around the town centre by 10 per cent with four new routes and have 10 new recruits. The trainees required a formal uniform to participate in warden duties, providing visibility and presence to the community. Staff encouraged the application of a local board grant to cover the new uniforms.

40. Local artist Kelly King has been contracted to deliver the Matariki ki Papakura event as part of the Matariki festival of events in 2019.

41. Adults and children of varied ethnicities are engaging with Te Reo Māori at Reo and Rhymes using a Wriggle and Rhyme type session which is delivered at the fortnightly Plunket Asian session.

42. A mobile library bus trial was delivered at Kelvin Road Full Immersion Māori unit. The co-design project focus was 'How might we support kura to empower Te Reo and connection to information literacy’? Feedback on the prototype will be added into the co-design process. A separate Te Reo Māori Summer Reading Programme Kia Māia te Whai has been offered this year - three classes from Kelvin Road School enrolled in the programme following on the strong partnership being built with the Māori Rumaki unit.

43. Mana Whenua have attended the monthly hui for the Te Kete Rukuruku programme and continue to work with staff on the partnership programme for Māori naming of parks and places. Historical research findings and parks data have been completed and are to be distributed to the local board. A quarter two workshop was deferred and rescheduled for quarter three to discuss the historical research findings, parks data and the communications approach for the programme.

Ngā ritenga ā-pūtea

Financial implications

44. The Manukau Beautification Charitable Trust (MBCT) was granted $50,000 in 2015 for the upgrade of the existing “Welcome to Papakura” signs and the installation of additional “Welcome to Papakura” signage on other main arterial roads. MBCT liaised with Auckland Transport who advised that if this new signage was to be approved in the road corridor MBCT would be responsible for ongoing maintenance, removal and repairs. Auckland Transport advised they were willing to maintain any legacy existing signage. MBCT used $8,000 to refurbish two existing signs on Great South Road. MBCT was not in a position to take responsibility for new signage and therefore MBCT returned $42,000 to the local board in December 2018.

Financial Performance

45. The Papakura Local Board Financial Performance report is in Appendix B.

· Operating Revenue is above budget by $25,000 overall.

· Operating Expenditure (opex) of $5.4 million is overall almost on budget. LDI is $61,000 underspent of which $42,000 is for return from the MBCT of part of a 2015 grant. Asset Based Services (ABS) is on budget overall, with expenditure exceeded in the Sir Edmund Hillary Library, the Hawkins Theatre, and underspent in Papakura Art Gallery operations mainly in salaries. The Pukekiwiriki maintenance programme is underspent $110,000 and the parks services and facility contracts are overspent $74,000, mostly in response maintenance.

· Capital expenditure (capex) is behind revised budget by $695,000 and has achieved delivery against the full year of only fifteen per cent. LDI Capex accounts for underspend of $363,000 year to date, affecting the overall percentage.

· LDI Capex unallocated budget balance at 31 December for the years 2019-2021 is $494,000.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

46. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

47. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

48. The local board will receive the quarter three update for the period ending 31 March 2019 in May.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Papakura Local Board Quarter Two 2018/2019 Work Programme	55
b ⇩	Papakura Local Board Quarter Two 2018/2019 Operating Performance Summary	85

Ngā kaihaina

Signatories

Authors	Victoria Hutt - Senior Local Board Advisor - Papakura
Authorisers	Sarah McGhee - Senior Local Board Advisor and Acting Relationship Manager Manurewa and Papakura

Papakura Local Board

27 February 2019

Auckland Council participation in Tuia Te Here Tangata 2019

File No.: CP2019/00752

Te take mō te pūrongo

Purpose of the report

1. To seek support from the Papakura Local Board for participation in the Auckland Council Tuia Te Here Tangata 2019 programme.

Whakarāpopototanga matua

Executive summary

2. The 2019 pilot initiative is an Auckland Council initiative with several local boards participating including, Ōtara-Papatoetoe Māngere-Ōtāhuhu, Papakura and Franklin.

3. Tuia Te Here Tangata is an intentional, long-term, intergenerational approach to develop and enhance the way in which rangatahi Māori (Māori youth) contribute to communities throughout New Zealand. The programme looks to build a network of support for rangatahi to help them contribute to their communities through mentorship, local projects and building their leadership capability.

4. The programme has been in operation since 2011, and 2019 will be its ninth year in operation. The 2019 cohort will have an intake of 60 rangatahi with over 35 local government organisations participating in the programme.

5. The Southern Initiative has collaborated with Ōtara-Papatoetoe and Māngere-Ōtāhuhu Local Boards to participate in the Tuia programme over the past three years. It was identified that there was appetite to scale and expand the programme to other southern local boards. Through a partnership model between The Southern Initiative and Citizens Engagement and Insights, a pilot initiative is underway to test the effectiveness of a regional approach to delivering the Tuia programme.

6. It is intended that the programme can be extended across Auckland based on the outcomes and learnings of the 2019 pilot.

7. The funding of $40,000 for the pilot initiative has been sourced by Citizens Engagement and Insights as part of the Effective Māori Participation workstream, which is one of the funding outcome areas for Te Toa Takitini Māori Outcomes Portfolio for financial years 2019-2021. This includes $7,500 per local board to cover relevant expenses and an additional $10,000 to support additional council group shadowing opportunities.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) receive the report entitled “Auckland Council participation in Tuia Te Here Tangata 2019”.

b) agree to participate in the regional pilot of the Tuia programme 2019.

c) agree to incorporate the Tuia programme into the Papakura Local Board 2019 work programme, noting there will be no cost to the local board locally driven initiative operational expenditure budget.

d) appoint the Papakura Local Board participant for the Tuia programme 2019.

Horopaki

Context

Background

8. To support the Auckland Plan 2050 vision of “a thriving Māori identity is Auckland’s point of difference in the world – it advances prosperity for Māori and benefits all Aucklanders”, Auckland Council has committed to supporting the advancement of Auckland rangatahi employment, leadership and participation in decision-making opportunities.

9. This is further supported by the co-designed objectives of Goal 7 in the I Am Auckland strategic plan, the Independent Māori Statutory Board’s Māori Plan rangatahi- focused objectives and the Te Toa Takitini Māori Outcomes portfolio rangatahi goals.

10. To achieve these outcomes the council is progressing a series of pilot programmes to further explore how we can activate and embed the role of rangatahi and their voice in leadership and decision-making for Tāmaki Makaurau, Auckland.

11. The Southern Initiative have collaborated with Ōtara-Papatoetoe Local Board and Māngere-Ōtāhuhu Local Board to participate in the Tuia programme over the past three years. The two local boards have contributed to building the governance and leadership capability of four rangatahi Māori to date.

High level programme brief

12. Based on the benefits achieved through participation in the Tuia programme, Auckland Council intends to scope and pilot a regional approach to delivering the programme with the following local boards participating in 2019: Māngere-Ōtāhuhu, Ōtara-Papatoetoe, Papakura and Franklin.

13. As part of the pilot initiative, the local boards and the rangatahi will be exposed to governance, leadership and community opportunities at a national, regional and local level.

14. At a national level these opportunities include networking with other rangatahi from Aotearoa, New Zealand, exposure to mentorship from mayoral mentors and other community leaders, and opportunities to enhance rangatahi understanding of the machinery of government, such as attending events at Parliament. Rangatahi attend up to five wānanga (weekend workshops) across Aotearoa, New Zealand throughout the duration of the programme.

15. At a regional level, shadowing opportunities will be provided, such as with the council’s governing body, executive and/or senior leadership to support better understanding of the functions and services of the Auckland Council group. This includes a cohort-specific project to support further rangatahi interest and participation in local government.

16. At a local level rangatahi will meet regularly with their local board mentors to receive mentorship, exposure to community initiatives and regular support in delivering their chosen community project. The rangatahi will contribute 100 hours to their local community throughout their participation in the programme.

Roles and responsibilities

17. The requirements for the mentor include meeting with the rangatahi at least once a month and involving them in community activities where appropriate. These might inlcude planning meetings, council meetings, citizenship ceremonies or relevant field trips.

18. The requirements for the rangatahi include an active interest or engagement in contributing to the wellbeing of their community, the ability to commit to the full programme including wananga over 12 months, delivering a community project or completing 100 hours of their time to their community.

19. As part of the regional pilot approach, the cohort of rangatahi will also participate in council group shadowing opportunities and deliver a regional-focused project to promote rangatahi engagement and civic participation.

Future working model

20. It is intended that the regional model will be offered to other local boards across Auckland to participate in the programme throughout financial years 2020 and 2021. As the programme continues to expand across Tamaki Makaurau, Auckland, The Southern Initiative will continue to lead and support southern local boards in the delivery of the programme.

21. Additional council leads will need to be identified to support the delivery of the programme in north, east, west and central Auckland.

22. Citizens Engagement and Insights will continue to support through funding, providing regional support to the cohort in accessing shadowing and mentorship opportunities in the council group, and coordination support to the cohort to deliver a regional-focused project to enhance rangatahi civic participation and leadership.

Tātaritanga me ngā tohutohu

Analysis and advice

23. It is suggested that participation in the Tuia programme has multiple benefits for all those involved. From qualitative insights, rangatahi who have participated in the programme gained valuable understanding of machinery of government, political mentorship and contribution to community. Many shared that the benefits of participating in the programme supported deeper understanding of themselves and unique learning experiences based on the kaupapa-Māori framework that the Tuia programme is founded upon.

24. For mentors, including mayoral mentors, some of the qualitative insights suggest many of the mentors gained valuable insights into youth perspectives, and issues and opportunities for rangatahi Māori within their communities that they were previously not aware of. It was also suggested that many of the mentors experienced their own growth and learning, for example, many of the mentees have supported their mentors in building their understanding of te ao Māori, use of te reo Māori and confidence in Māori environments. In many cases the mentorship between mentors and mentees has continue after the programme finished.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

Strategic objectives

25. Auckland Council’s participation in the Tuia programme 2019 supports several strategic objectives for the council group including the Mayor’s vision for Auckland to be a world class city and the Auckland Plan 2050 strategic commitments, particularly the Māori Identity and Wellbeing outcome, focus area three: strengthen rangatahi participation in leadership, education and employment. The intended outcomes align with the Independent Māori Statutory Board’s Māori Plan rangatahi- focused objectives and the Te Toa Takitini Māori Outcomes portfolio rangatahi goals.

Council performance objectives

26. The cross-council approach to delivering the 2019 programme also aligns with the council’s three-year performance plan objectives, particularly engaging and enabling communities and building a high-performance culture. For example, the pilot demonstrates an effective cross-council partnership model, delivering on shared strategic objectives and utilisation of funding.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. The objectives of the TUIA programme directly align with the statement “We will support our rangatahi (youth) to develop and grow as leaders….” in the 2017 Papakura Local Board Plan outcome 2: People in Papakura lead active, healthy and connected lives.

Tauākī whakaaweawe Māori

Māori impact statement

28. It is likely the impacts of the Tuia programme for the council group will contribute positively in supporting the council to meet its Māori responsiveness goals, particularly goal two: effective Maori participation and goal three: strong Maori communities, as the programme delivers clear civic participation and leadership outcomes for Māori at both a regional and local level.

Ngā ritenga ā-pūtea

Financial implications

27. The total cost to support the 2019 pilot initiative is $40,000. This includes $7,500.00 per local board to cover costs associated with rangatahi travel to the five wānanga, contribution to the travel costs of the mentor to the mentorship training session and to contribute to the rangatahi-led community project.

28. The remaining $10,000 will support the Auckland cohort of rangatahi to partake in shadowing and professional development opportunities through the council group and to contribute cohort-wide project costs to engage other rangatahi in local decision-making.

29. The funding for the pilot initiative has been sourced by Citizens Engagement and Insights as part of the Effective Māori Participation workstream, which is one of the funding outcome areas for Te Toa Takitini Māori Outcomes Portfolio for financial years 2019-2021. Based on the 2019 pilot outcomes, it is likely continued funding can be sourced to support the programme from multiple funding sources.

30. It is noted the costs associated with the programme are reasonable and in line with other kaupapa-Māori based rangatahi programmes that require national and regional travel and contribution to project delivery costs.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31. It is noted that the local boards received late notice of acceptance on to the 2019 programme which has had some impact on the effectiveness of the promotion, logistics and recruitment for the programme. Moving forward, it has been agreed that the pilot programme leads, The Southern Initiative and Citizens Engagement and Insights will provide coordination support working with the relevant local board advisors to mitigate this in the future.

32. It is noted that in previous years the commitment of rangatahi to complete the programme has varied based on various factors, such as capacity issues for rangatahi. This will likely be mitigated through effective recruiting processes and better programme coordination at both the regional cohort and local levels.

Ngā koringa ā-muri

Next steps

33. The partnership model between The Southern Initiative, Citizens Engagement and Insights with the participating local boards in the 2019 programme cohort will be confirmed by 20 February 2019, and the selection and recruitment process of rangatahi will be completed by 25 February 2019.

34. The Auckland rangatahi cohort induction day for Auckland Council is scheduled on 1 March 2019, and the induction day for mentors is scheduled for 6 March 2019.

35. It is hoped that the mentor and mentee will have their first meeting prior to the first Tuia Te Here Tangata wānanga which will take place from 8-10 March 2019.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	The Tuia Te Herenga Tangata Prospectus 2019	97

Ngā kaihaina

Signatories

Authors

Michelle Wilson - Project Manager, The Southern Initiative

Te Aue Addison - Te Whare - Senior Advisor Research & Performance Monitoring

Authorisers

Gael Surgenor - GM - Southern Initiative

Louise Mason - GM Local Board Services

Sarah McGhee - Senior Local Board Advisor and Acting Relationship Manager Manurewa & Papakura

Papakura Local Board

27 February 2019

Papakura Local Board Governance Forward Work Calendar - February 2019

File No.: CP2019/00017

Te take mō te pūrongo

Purpose of the report

1. To present to the Papakura Local Board the six months Governance Forward Work Calendar.

Whakarāpopototanga matua

Executive summary

2. The Governance Forward Work Calendar is a schedule of items that will come before the local board at business meetings and workshops over the next six months. The Governance Forward Work Calendar for the Papakura Local Board is included in Attachment A.

3. The calendar aims to support local boards’ governance role by:

i) ensuring advice on agendas and workshop material is driven by local board priorities

ii) clarifying what advice is required and when

iii) clarifying the rationale for reports.

4. The calendar will be updated every month, be included on the agenda for business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) note the Governance Forward Work Calendar as at 18 February 2019.

Horopaki

Context

5. The council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for Governing Body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6. There are no new projects in the Governance Forward Work Calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities that have been previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes Governing Body policies and initiatives that call for a local board response.

7. This initiative is intended to support the board’s governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

8. The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

i) Topic describes the items and may indicate how they fit in with broader processes such as the annual plan.

ii) Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

iii) Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled below:

Governance role	Examples
Setting direction / priorities / budget	Capex projects, work programmes, annual plan
Local initiatives / specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

9. Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant council staff.

Tātaritanga me ngā tohutohu

Analysis and advice

10. This report is an information report providing the governance forward work programme for the next six months.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11. The council is required to provide Governance Forward Work Calendar to the Manurewa Local Board for their consideration.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

12. All local boards are being presented with a Governance Forward Work Calendar for their consideration.

Tauākī whakaaweawe Māori

Māori impact statement

13. The projects and processes referred to in the Governance Forward Work Calendar will have a range of implications for Māori which will be considered when the work is reported.

Ngā ritenga ā-pūtea

Financial implications

14. There are no financial implications relating to this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

15. This report is a point in time of the Governance Forward Work Calendar. It is a living document and updated month to month. It minimises the risk of the board being unaware of planned topics for their consideration.

Ngā koringa ā-muri

Next steps

16. Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

Ngā tāpirihanga

Attachments