Agenda of Rodney Local Board - 21 February 2019

An apology from Member L Johnston has been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Rodney Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 13 December 2018 as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Rodney Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Threat Management Plan for Māui and Hector’s dolphins

Te take mō te pūrongo

Purpose of the report

1. Ms Christine Rose has requested a deputation to discuss a proposed Threat Management Plan for Maui and Hector’s dolphins.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) thank Ms Rose for her presentation.

8.2 Snells Beach to Warkworth walkway

Te take mō te pūrongo

Purpose of the report

1. Mr Gary Heaven has requested a deputation to update the Rodney Local Board on the progress for planning the Puhinui Trail (Mahurangi River Section Duck Creek to Warkworth).

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) thank Mr Heaven for his presentation.

8.3 Mens Shed Warkworth

Te take mō te pūrongo

Purpose of the report

1. Ms Angela Gibbons has requested a deputation to discuss the Mens Shed in Warkworth

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) thank Ms Gibbons for her presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Rodney Local Board

21 February 2019

Hamatana Walkway, Snells Beach - Community Proposal

File No.: CP2019/00788

Te take mō te pūrongo

Purpose of the report

1. To seek approval for the construction of a pedestrian/cycleway proposed by the Snells Beach Residents and Ratepayers Association from Grange Street to Hamatana Road, Snells Beach, and the allocation of funding towards the project as part of the Community Led Small Build programme.

Whakarāpopototanga matua

Executive summary

2. The Snells Beach Residents and Ratepayers Association seek to construct a walkway/cycleway from Grange Street to Hamatana Road, Snells Beach. The project is part of a wider network which will link Warkworth and Snells Beach.

3. The walkway/cycleway aligns with the Rodney Greenways – Puhoi to Pakiri Paths and Trails Plan developed in 2017.

4. Staff support the proposal and recommend it is approved by the Rodney Local Board.

5. Landowner approval for this proposal has been granted by the local board to cross council owned land. The project requires a Department of Conservation agreement, private landowner easement agreement and resource consent to be obtained prior to construction.

6. This proposal complies the requirements of council’s Community Led Small Build Programme. The association have identified a contribution of 80 per cent of the estimated project value. Staff recommend Locally Driven Initiative capital funding to a total of $9,370 is allocated towards the project. This level of contribution is consistent with the funding requirements of the Community Led Small Build Programme.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) support the Hamatana Walkway, Snells Beach proposal as part of the Community Led Small Build Programme.

b) approve the allocation of $9,370 from the Locally Driven Initiatives ‘Rodney – LDI Community Led fund 2018/2019’ capital budget in the 2018/2019 financial year towards the construction of the walkway/cycleway from Grange Street to Hamatana Road, Snells Beach by the Snells Beach Residents and Ratepayers Association.

Horopaki

Context

Opportunity

7. The Rodney Local Board developed the Rodney Greenways - Puhoi to Pakiri Paths and Trails Plan in May 2017 to identify the main priorities that will become walkway and cycleway projects in the future. It was developed based on community consultation with a vision to greatly improve walking, cycling and ecological connections throughout the region.

8. One of the routes identified is between Warkworth Town Centre and Snells Beach. (Route 11) The route provides a safe cycle and pedestrian accessway along the Mahurangi River to Snells Beach and is supported by the Matakana Coast Trail Trust and the Snells Beach Residents and Ratepayers Association. (Figure 1)

Figure 1: Proposed network connection from Warkworth to Snells Beach

Grange Street to Hamatana Road section proposed for construction by Snells Beach Residents and Ratepayers Association

9. The Snells Beach Residents and Ratepayers Association are keen to progress with establishing a section of the route between Grange Street and Hamatana Road, Snells Beach, as a community led project.

10. Council and representatives from the Snells Beach Residents and Ratepayers Association have worked through different path options to create a safe route while not impacting on the operation of both the Watercare site and the Healthy Waters storm water pond.

11. The association applied for land owner approval for the proposed cycleway, and a memorandum to the Rodney Parks and Recreation Committee was prepared in August 2018 seeking feedback on the proposal. This was approved on 6 August 2018 by the Rodney Parks and Recreation Committee Chairperson.

12. The link between Grange Street and Hamatana Road passes through a Department of Conservation (DoC) owned marginal strip, council land and a portion of private land. The Snells Beach Residents and Ratepayers Association has approval in principle from DoC and the private land owner to construct the cycleway through the private property (Figure 2).

Figure 2: Aerial image with the proposed walkway/cycleway annotated. The red section represents council land, yellow is private property and blue represents the DoC marginal strip

13. A section of the route will be adjacent to the existing road leading to the Watercare site.

14. Auckland Council has developed a programme to help support local communities achieve small build projects (the Community Led Small Build Programme of Support). The programme provides guidance and support, and assistance with consent fees and project approval. Local communities are required to meet at least 80 per cent of the project cost, through either financial contribution or value of work in kind. Applications to local boards can be made for financial assistance for the balance.

15. The Snells Beach Residents and Ratepayers Association propose to supply some of the materials required and to undertake the physical work required to construct the walkway/cycleway between Grange Street and Hamatana Road.

16. Staff support this proposed community led project.

Links to the local board plan

17. The project aligns with the following Rodney Local Board Plan 2017 outcomes and objectives.

Outcome

Objective

Communities are influential and empowered

- Communities take the lead in delivering projects

- Communities have the capacity, skills and support they need

We can get around easily and safely

- Our communities are well connected by safe and healthy walkways, cycleways and bridleways

Tātaritanga me ngā tohutohu

Analysis and advice

The proposal - impacts and implications

18. The proposal is in line with the local board outcome of empowering and enabling communities to act and take the lead on community projects. Construction of the proposed cycleway will be predominantly funded and delivered by the Snells Beach Residents and Ratepayers Association which is a community run organisation.

19. The proposed route of the walkway/cycleway is depicted in Figure 2. The substrate of the cycleway over the council section will be a maximum course aggregate of 30mm to comply with cycleway standards. The whole cycleway will comply with the Grade 2 Cycleway Criteria.

20. The route is dependent on Auckland Council signing a Management Agreement with DoC, that council will undertake all maintenance and management activities on the track. This agreement is currently being reviewed by legal representatives within council.

21. An easement agreement is also likely to be required for the cycleway route to cross the privately owned land. The Snells Beach Residents and Ratepayers Association will be responsible for coordinating and obtaining this agreement.

22. A resource consent is required for the project and council staff are able to assist with this process.

23. Council’s parks and places specialist, arborist and maintenance delivery coordinator have been consulted and are supportive of the proposal.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. Healthy Waters have been consulted with on the walkway/cycleway and support the proposed route. The route passes close to a stormwater pond facility. Council staff have advised that the walkway/cycleway must be located adjacent to the road, outside of the fenced pond area for public safety.

25. Watercare are proposing to install a new pipeline adjacent to the existing gravel road at the end of Hamatana Road in the near future. Council staff have been collaborating with Watercare to ensure that future pipeline design plans and construction works consider the potential walkway/cycleway.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26. The local board has been consulted through a workshop on 8 November 2018 and indicated support for the project and the funding application in principle.

27. A landowner application by the Snells Beach Residents and Ratepayers Association to construct the walkway/cycleway has been approved.

28. The Snells Beach Residents and Ratepayers Association represent the local community and have indicated support from local residents for the proposal.

Tauākī whakaaweawe Māori

Māori impact statement

29. The Rodney Greenways - Puhoi to Pakiri Paths and Trails Plan identified an opportunity to work with Mana Whenua to implement routes within the plan, with the guidance of the Te Aranga Principles.

30. The Snells Beach Residents and Ratepayers Association will be encouraged to seek the support of Mana Whenua and to liaise with Mana Whenua on opportunities for involvement. This may include collaborating on improving freshwater quality, restoring the health of the natural environment, the avoidance of significant sites and the sharing of narratives in relation to the proposed route.

Ngā ritenga ā-pūtea

Financial implications

31. The Snells Beach Residents and Ratepayers Association have applied for funding for the project through the Community Led Small Build programme to construct the walkway/cycleway.

32. The Snells Beach Residents and Ratepayers Association have provided an estimated project value of $30,739. This estimate includes provision for volunteer time, materials, equipment hire and professional services.

33. Staff have reviewed the estimate and believe the value of the proposed work is greater than that estimated by the association.

34. In particular, staff believe the hourly rate for volunteer labour should be valued in line with the equivalent labour costs that would be expected if the work was delivered by a contractor. This adjustment increases the estimated value of the project by $11,120.

35. Council also has an obligation under the Health and Safety at Work Act to ensure the construction is completed safely. Staff propose to work with AIM Services or another approved contractor, to undertake this function. The contractor will monitor the construction phase for safety, and to ensure the quality of the asset Council will inherit. The estimated cost to undertake these tasks and provide this supervision during construction is $3,700 which has also been added to the estimated project value.

36. Staff’s revised estimate of the total value of the project $45,559.

37. The Community Led Small Build Programme requires community groups to contribute a minimum of 80 per cent of the total project value. This contribution can be made up of fundraising, volunteer labour, materials and donated services.

38. The Snells Beach Residents and Ratepayers Association have applied for a contribution of $5,670 from the Rodney Local Board towards the project. Subject to local board approval for the budget allocation, this contribution would be made towards the project delivery through the provision of materials and/or specialist contractor services.

39. As previously noted, there is an additional project cost of $3,700 to provide appropriate site construction monitoring.

40. The total contribution required by the local board towards this community led project is $9,370 allowing for percentage rounding, which is 20 per cent of the staff estimated project value, and thus meets the requirements of the Community Led Small Build programme.

41. The local board has a Locally Driven Initiatives ‘Rodney – LDI Community Led fund 2018/2019 – 2020/2021’ capital budget allocation of $60,000 available in the 2018/2019 financial year to allocate to community led projects. To date there have been no funds allocated to projects so a total of $60,000 is available to allocate to new projects.

42. Auckland Council will fund the resource consent processing fees, and staff time to assist with project management and land owner approval as part of the Community Led Small Build programme.

43. On completion the asset will be vested to Auckland Council and maintenance costs will be provided through the overall Community Facilities operational management budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

44. The Snells Beach Residents and Ratepayers Association will maintain the asset for two years after which council will acquire the maintenance. The two-year maintenance period is to allow for the community group to address any teething issues or design shortfalls. There is a risk that if the track is not constructed to the agreed standards, the life of the asset may be reduced and future maintenance of the track may have higher cost implications for council. Construction will be overseen by council staff or appointed contractors to reduce the risk.

45. Construction of the walkway is dependent on the local community providing resources and materials in addition to any funding contribution from the local board.

46. Volunteers and local contractors engaged by the Snells Beach Residents and Ratepayers Association will be required to meet the Health and Safety requirements of council, and manage the work site appropriately. Council staff will assist the Snells Beach Residents and Ratepayers Association to meet their obligations in respect to Health and Safety on site.

47. Watercare are proposing to install a new pipeline adjacent to the existing gravel road at the end of Hamatana Road in the near future. The Snells Beach Residents and Ratepayers Association have been advised that the planned walkway/cycleway may need to be temporarily closed during construction of the pipeline to avoid any potential risk to the public.

Ngā koringa ā-muri

Next steps

48. Prior to construction, the DoC agreement, easement agreement and resource consent will need to be obtained.

49. The Snells Beach Residents and Ratepayers Association will be encouraged to collaborate with the local community, adjacent landowners and residents, Mana Whenua, the NZ Walking Access Commission, local trail and community groups, and council organisations throughout the delivery of the project.

50. Council staff will formalise an agreement with AIM Services or an alternative provider for health and safety services and site monitoring of the project.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Angela Levet – Senior Growth Development Specialist

Authorisers

Rob Cairns - Manager Parks and Recreation Policy

Rod Sheridan - General Manager Community Facilities

Rodney Local Board

21 February 2019

Feedback on draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039

File No.: CP2019/00833

Te take mō te pūrongo

Purpose of the report

1. To seek local board feedback on the draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039.

Whakarāpopototanga matua

Executive summary

2. To respond to population growth and demographic change, Auckland Council has developed a plan for how it will invest in sport for the next 20 years.

3. The Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039 seeks to:

· increase participation in sport by targeting communities of greatest need and addressing disparities

· deliver a broad range of programmes, services and facilities that respond to the diverse needs of Auckland’s communities

· address population growth and changing sport preferences through regular assessments of, and changes to, programmes, services and facilities to maximise participation.

4. The draft plan was endorsed by the Environment and Community Committee in December 2018 for public consultation [CP2018/07771].

5. This report invites local boards to formally indicate their support for the draft plan and any additional feedback on the draft plan they would like the committee to consider prior to the plan’s adoption.

6. Staff have engaged with local boards informally at various stages throughout the development of the plan. Local boards members’ views and concerns have helped shape the key components of the plan.

7. A summary of consultation feedback will be prepared for the Environment and Community Committee for consideration. Final decision on the adoption of the plan will be sought in May 2019.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) endorse the draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039 and provide any additional feedback for consideration of the Environment and Community Committee.

Horopaki

Context

The plan sets out a new investment approach, which better responds to growth and the changing needs of Aucklanders

8. Auckland is experiencing rapid population growth and social change. Our diverse communities have different preferences and requirements for sport and recreation activities.

9. The draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039 is the council’s response to these changes. It sets out a new approach to regional investment in sports facilities, programmes and services for Aucklanders over the next 20 years.

10. The plan will:

· target communities of greatest need and address disparities

· deliver a broad range of programmes, services and facilities that respond to the diverse needs of Auckland’s communities

· address population growth and changing sport preferences through regular assessments of, and changes to, programmes, services and facilities.

11. The draft plan has three main sections:

· Section one: ‘Why we invest’ explains the reasons for having an investment plan and the strategic context.

· Section two: ‘What we invest in’ explains the outcomes sought from the council’s sports investment, the scope and focus of that investment and the principles that will guide future investment decisions.

· Section three: ‘How we will work’ explains the investment framework that will be adopted to achieve the outcomes.

12. The development of the draft plan involved several Governing Body decisions, local board engagement, public consultation and research. The attached draft plan provides the chronological timeline for developing the plan.

Tātaritanga me ngā tohutohu

Analysis and advice

Adoption of the plan will contribute to multiple strategic outcomes

13. Sport is one of the key areas the council invests in to deliver on the ‘Belonging and Participation’ outcome in Auckland Plan 2050.

Belonging and Participation

· Focus Area 7 – Recognise the value of arts, culture, sports and recreation to quality of life

· Direction 1 – Foster an inclusive Auckland where everyone belongs

· Direction 2 – Improve health and wellbeing for all Aucklanders by reducing disparities in opportunities.

14. The draft plan focuses on delivering a single outcome: increasing Aucklanders’ participation in community sport. This aligns with the vision of the Auckland Sport and Recreation Strategic Action Plan 2014-2024: ‘Aucklanders: more active, more often.’

15. The multiple benefits delivered to local communities through increased sport participation will also contribute directly to the health, social and economic outcomes for Aucklanders as set out in the local board plans.

Achieving the desired outcomes requires putting people at the heart our investment

16. The plan sets out a targeted, people-centric approach to increase sport participation in Auckland. Future sport investment will focus on meeting the needs of three distinct groups of people:

1.	People who already play sport:
	There will be more fit-for-purpose facilities and programmes to keep them actively involved in sport.
2.	People who play a new sport (like futsal)
		Currently there are limited opportunities to play, but in the future, there will be more fit-for-purpose facilities and programmes that cater to new and emerging sports.
3.	People who currently do not participate in sport
	Auckland Council will create more opportunities and make it easier for them to take up sport.

17. A key step towards increasing sport participation rates in these targeted groups is through addressing disparities.

18. Decision-makers will use a set of principles to prioritise multiple investment projects. ‘Equity’ has the highest weighing to ensure all Aucklanders enjoy the same outcomes. The full list of principles includes:

· Equity (40 per cent of assessment) – Sport investment should ensure equity of outcomes across the population regardless of age, gender, ethnicity, socio-economic status or where people live.

· Outcome-focused (30 per cent) – There needs to be a clear line of sight between each investment and the outcomes it delivers.

· Financial sustainability (30 per cent) – Investment decisions need to be financially sustainable for council and sports organisations.

· Accountability (10 per cent) – Auckland Council has responsibility to act in the best interests of Auckland.

There will be changes to the way we currently invest in sport

19. The draft plan sets out four key shifts in our approach as illustrated in Figure 1 below.

Figure 1: Key shifts

20. Figure 2 below explains the reasons for these key shifts, the problems they will tackle and the benefits for Aucklanders.

Figure 2: Intervention logic map

21. The plan will ensure robust, evidence-based decision-making and ongoing monitoring of benefits delivered to our communities.

22. Performance data will be collected to measure the return on investment. This will be shared with investors and ratepayers.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. Once adopted, the plan will have a direct impact on council’s internal investment processes, particularly regarding how future projects will be assessed and monitored.

24. Parks, Sport and Recreation staff have been engaged throughout the development of the draft plan. Their feedback, particularly regarding how the proposed changes can be adopted in practice, has helped shape the investment framework and the scenarios in the draft plan.

25. Parks, Sport and Recreation staff have also facilitated the council’s engagement with the sport sector through Aktive, the council’s strategic partner for sport. The general feedback is supportive of the new investment approach to improve participation and deliver better outcomes for Aucklanders.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

The local boards have an important role to play in shaping the draft plan

26. The local boards have an important role to play in the council’s sport investment. They:

· set outcomes and priorities for local sport investment through local board plans

· identify local sports facility and programmes needs and advocate for investment through the Long-term Plan and Annual Budget processes

· have allocated decision-making responsibility for local sport facilities and initiatives including:

- the specific location, design, build and fit-out of new local sports facilities within budget parameters agreed with the Governing Body

- the use of local sport facilities and initiatives including leasing and changes of use

- local recreation and sports programmes

· manage local and sub-regional facility partnership relationships, funding or lease agreements and performance reporting

· work together to support facilities that benefit several local board areas.

27. Staff have engaged with local boards informally at various stages throughout the development of the draft plan. Local boards members’ views and concerns have helped shape the key components of the plan.

Previous engagement with local boards showed general support for an investment plan

28. Staff met with local boards between February and April 2018 and sought informal feedback on the key components of the plan.

29. Feedback from local boards was generally supportive of a new investment plan for sports facilities to ensure consistency, efficiency, transparency and outcome delivery.

30. Challenges relating to population growth, land supply and budgetary constraints were highlighted. Local boards also noted challenges specific to their areas and populace.

31. Feedback showed a strong preference to have a flexible approach to accommodate diverse local needs.

Formal local board feedback is sought between February and March 2019

32. Staff are seeking to understand local boards’ views on the draft plan and request a formal decision at local boards’ business meetings during February and March 2019.

33. Staff would particularly value local board feedback on the following parts of the draft plan (refer Attachment A), which are likely to have the most bearing on local board decision-making:

· the key shifts in the council’s future investment approach in sport (page 4)

· the benefits of sports to Auckland communities, particularly Te Ao Māori (page 9)

· the difference between equity and equality in the context of sport investment (pages 22-23)

· the proposed investment framework (pages 24-36).

Tauākī whakaaweawe Māori

Māori impact statement

34. Sport participation contributes directly to the following ‘Māori Identity and Wellbeing’ outcome in Auckland Plan 2050:

Māori Identity and Wellbeing

· Direction 1 – ‘Advance Māori wellbeing’

· Focus area 1 – ‘Meet the needs and support the aspirations of tamariki and their whanau’

35. According to Sport New Zealand data weekly sport participation of Māori in Auckland (76.8 per cent) is similar to European (76.3 per cent), but higher than Asian (70.7 per cent) and Pasifika (69.1 per cent).

36. Research also show pockets of sedentary Māori who do not have adequate opportunities to participate in sport. They will be a target group for investment.

37. Feedback from the Mana Whenua Forum and Aktive Māori Advisory Group during public consultation on the discussion document informed the development of the plan.

38. A key area of focus was the delivery of outcomes through increased Māori participation. Means of achieving this goal include partnerships with iwi and Māori organisations, to manage demand efficiently and to use sports programmes and facilities as a social hub to strengthen cultural and community connections.

39. Partnerships will draw on Māori-centric models and collective models of learning so that key Māori concepts become embedded in sport service design and delivery.

40. Staff will seek further feedback from the Mana Whenua Forum and Aktive Māori Advisory Group as part of the consultation on the draft plan.

Ngā ritenga ā-pūtea

Financial implications

41. Once adopted, the plan will guide all council investment in sport.

42. An immediate focus will be to establish a clear and contestable process for the allocation of the $120 million Sport and Recreation Facilities Investment Fund established in the Long-term Plan 2018-2028.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

43. Staff have identified reputational and operational risks associated with the adoption of the draft plan. These risks will be mitigated through regular communication and engagement with key stakeholders.

Type	Risk	Mitigation
Reputational	Some people might worry the plan will change arrangements already in place, or ongoing council investment.	Clear communication with key stakeholders and funding recipients that the plan will guide decisions on future investment only, unless a current project is already scheduled for review.
Operational	The transition to the new investment approach will be operationally complex. It impacts multiple teams across the council, and new business processes, guidance and forms will need to be designed to support it.	Detailed implementation planning will be required to ensure the transition is as smooth as possible. Changes will be phased in over the next three to five years.

Ngā koringa ā-muri

Next steps

44. Staff will undertake public consultation from February to March 2019.

45. The consultation will be conducted in various forms:

· local boards will be asked to formally indicate their support for the draft plan during business meetings and provide any additional feedback

· the public will be invited to submit their feedback via ShapeAuckland

· targeted interviews will be conducted with community groups including Māori, Pasific and Asian people

· the sport sector will be invited to provide their formal views through Aktive.

46. A summary of consultation feedback and a final plan will be prepared for consideration and adoption by the Environment and Community Committee around May 2019.

47. Implementation of the plan will occur in stages over the next three to five years, depending on council budgetary and planning processes. An indicative timeline of the potential changes is presented in section three of the draft plan.

48. Figure 3 below shows the next steps in a flow chart.

Figure 3: Next steps

This plan will inform the development of other investment plans

49. The draft plan sets out an overarching investment framework to help decision-makers prioritise investment between different sports.

50. Separate, but related plans are being developed to guide council’s investment in golf and play facilities. These plans will be consistent with the overarching framework set out in Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Increasing Aucklanders’ Participation in Sport: Investment	27

Ngā kaihaina

Signatories

Author

Nancy Chu - Principal Policy Analyst

Authorisers

Paul Marriott-Lloyd, Senior Policy Manager, Parks and Recreation Policy

Lesley Jenkins, RM – Rodney, & Hibiscus & Bays, Acting GM – Local Board Services

Rodney Local Board

21 February 2019

Auckland Council’s Quarterly Performance Report: Rodney Local Board for quarter two 2018/2019

File No.: CP2019/00590

Te take mō te pūrongo

Purpose of the report

1. To provide the Rodney Local Board with an integrated quarterly performance report for quarter two, 1 October – 31 December 2018.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2018/2019 work programme. This is a retrospective report intended to provide a transparent overview and reflect the progress of how the Rodney Local Board work programme is tracking at the end of quarter two 2018/2019.

3. The work programme is produced annually, and aligns with the Rodney Local Board Plan outcomes.

4. The key activity updates from this quarter are:

· Warkworth Showgrounds: Multi-Sport facility - Stage One Detailed Design gym sports component (#449): the funding agreement with the Mahurangi Sport and Recreation Collective was finalised and executed this quarter.

· Green Road Reserve Master Plan (#1390): A summary of feedback and key principles for the development of the master plan were reported and approved by the local board in December 2018. Work is now underway to prepare master plan scenarios to workshop with the Local Board in March.

· Rodney Recreational Walkways - Rautawhiri Park – development (#1885): after delays due to poor weather and ground conditions, this path was completed in December 2018. An opening of the walkway and other park upgrades will be held on 17 February.

· Ecological volunteers and environmental programme FY19 (#558) – Volunteers undertook 1,294 hours of volunteer work this quarter. The Community Ranger was able to take an additional allocation of $10,000 this quarter in order to support volunteer efforts to save the blue footed penguin from predation in Leigh.

· Rodney - implement greenway trail development (#3155): the feasibility studies for greenways in Wellsford, Kumeu, Riverhead and Omaha were completed this quarter

5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. Most activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). The following activities are reported with a status of red (behind delivery, significant risk:)

· Whangateau Reserve - renew toilet waste water system (3000): project on hold until all renewal items are identified in conjunction with Healthy Waters solution for waste water systems for the entire Whangateau Reserve.

6. The financial performance report compared to budget 2018/2019 is attached. There are some points for the local board to note.

7. Overall, the net operational financial performance of the board is tracking right at the revised year to date budget (100 percent). Revenue is favourable to budget for the year to date and is likely to be on target to achieve the full financial year budget. From the local boards’ Locally Driven Initiatives (LDI) funding, the majority of projects are underway and on track to be completed during the year. Capital projects underway or completed include the Shelly Beach and Algies Bay seawalls, Rautawhiri Park walkways/toilet development and court renewals, and various other small parks asset renewals.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) receive the performance report for the financial quarter ending 31 December 2018

Horopaki

Context

8. The Rodney Local Board has an approved 2018/2019 work programme for the following operating departments:

· Arts, Community and Events;

· Parks, Sport and Recreation;

· Libraries and Information;

· Community Services: Service, Strategy and Integration;

· Community Facilities: Build Maintain Renew;

· Community Leases;

· Infrastructure and Environmental Services;

9. Work programmes are produced annually, to meet the Rodney Local Board outcomes identified in the three-year Rodney Local Board Plan. The local board plan outcomes are:

· We can get around easily and safely

· Communities are influential and empowered

· Parks and sports facilities that everyone can enjoy

· Our harbours, waterways and environment are cared for, protected and healthy

· Arts and culture is vibrant and strong

10. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

11. The work programme activities have two statuses; RAG status which measures the performance of the activity (amber and red show issues and risks); and activity status which shows the stage the activity. These two statuses create a snapshot of the progress of the work programmes.

12. The graph below identifies work programme activity by RAG status (red, amber, green and grey). has been added to show). It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: work programme by RAG status

13. The graph below identifies work programme activity by activity status and department. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: work programme activity by activity status and department

Key activity updates from quarter two

14. Warkworth Showgrounds: Multi-Sport facility - Stage One Detailed Design gym sports component (#449): the funding agreement with the Mahurangi Sport and Recreation Collective was finalised and executed this quarter. Payment will be made shortly.

15. Green Road Reserve Master Plan (#1390): A summary of feedback and key principles for the development of the master plan were reported and approved by the local board in December 2018. Work is now underway to prepare master plan scenarios to workshop with the Local Board in March.

16. Rodney Recreational Walkways - Rautawhiri Park – development (#1885): after delays due to poor weather and ground conditions, this path was completed in December 2018. An opening of the walkway and other park upgrades will be held on 17 February.

17. Ecological volunteers and environmental programme FY19 (#558) – Volunteers undertook 1,294 hours of volunteer work this quarter. The Community Ranger was able to take an additional allocation of $10,000 this quarter in order to support volunteer efforts to save the blue footed penguin from predation in Leigh.

18. Rodney - implement greenway trail development (#3155): the feasibility studies for greenways in Wellsford, Kumeu, Riverhead and Omaha were completed this quarter.

Activities with significant issues

19. Whangateau Reserve - renew toilet waste water system (3000): Healthy Waters will install the waste water measuring equipment and are investigating waste water systems. This project on hold until all renewal items are identified in conjunction with Healthy Waters solution for waste water systems for the entire Whangateau Reserve.

Changes to the local board work programme

Deferred activities

16. These activities are deferred from the 2018/2019 work programme:

· Coatesville Recreation Reserve, Coatesville: Lease to Waitemata District Pony Club Incorporated (#1283): deferred until the completion of the Rodney local parks management plan.

· 307 Leigh Road, Ti Point; Manuhiri Kaitiaki Charitable Trust (formerly Moko Charitable Trust) (#2626): deferred at the lessee’s request, pending a decision on their future plans and desire to occupy the site.

· Harry James Reserve: Kumeu District Pony Club Incorporated (#2629): the land at Harry James Reserve needs to be classified under the Reserves Act 1977 prior to any new community lease being granted.

· Market Street, Leigh: Leigh Library (volunteer community library) (#2632): this lease project is deferred until other lease projects of a higher priority have been completed; it will be recommended for inclusion in the 2019/2020 work programme.

Cancelled activities

20. These activities are cancelled:

· Warkworth Masonic Hall - underpin main entrance stairs (#1895): the engineers’ report shows that structural items associated with the entry canopy are satisfactory for a building of this age, including the concrete access stairs. Some maintenance has been recommended, and the condition will be reassessed in two years. There are no physical works required at this time.

· Whangateau Reserve - renew park structures (#1902): this project has been cancelled as the scope of works is already included in another project (Rodney – renew park structures 2018/2019+ (#1873)).

· Warkworth Library - reconfigure entranceway (#1894): this project has been cancelled because a larger investment is required to meet the demands of future growth.

· Tapora Domain Recreation Reserve: Tapora Community Sports Centre Incorporated (#2647): investigations have discovered that the lessee was wound up and dissolved in 2009; this lease cannot be progressed. Investigations will continue separately on whether a new lease is viable, including a full review of the condition of the existing improvements.

Activities merged with other activities for delivery

21. These activities have been merged with other activities for efficient delivery:

· ‘Rodney - renew park roading and car parks 2018/2019+’ (#1870) and ‘Rodney - renew park drainage 2017/2018+’ (#1881), have both been merged into ‘Rodney – renew park roading and car parks 2017/2018+' (#1869).

· Mahurangi Community Centre - renew heating system (#1848): merged with ‘Mahurangi East Library – comprehensive renewal’ (#1849).

· Rodney - improve town centre (#3139): merged with ‘Rodney Town Centre Revitalisation - implement concept plans’ (#1887).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22. When developing the work programmes council group impacts and views are presented to the local boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23. This report informs the Rodney Local Board of the performance for the quarter ending 31 December 2018.

Tauākī whakaaweawe Māori

Māori impact statement

24. Māori, as stakeholders in the council, are affected and have an interest in any report on the quarterly financial results. However the recommendation to the local board of receiving the report has no particular benefit to, or adverse effect on, Māori.

25. As part of the local board work programme item ‘Rodney Healthy Harbours Riparian Restoration Fund’ staff continue to work with the local board’s iwi partners, Te Uri o Hau, who are providing plants for the project from their nursery in Te Arai.

Ngā ritenga ā-pūtea

Financial implications

26. This report is for information only and therefore there are no financial implications associated with this report.

Financial Performance

27. Operating expenditure relating to Asset Based Services (ABS) is tracking above budget by $339,000 for the year to date, while the LDI operational projects are currently $292,000 below budget. This is due to a variety of projects yet to draw down on financial allocations.

28. Capital spend of $5.5 million represents investments in the Shelly Beach and Algies Bay seawalls, Rautawhiri Park walkway/toilet development and court renewals, and various other small parks asset renewals. The board has also seen progress on projects from their discretionary LDI capital fund.

29. The complete Rodney Local Board Financial Performance report can be found in Attachment B.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

31. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

32. The local board will receive the next performance update following the end of quarter three (March 2019).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Work programme update Quarter Two	75
b ⇩	Rodney Local Board Financial Performance Report	115

Ngā kaihaina

Signatories

Authors	Jonathan Hope - Local Board Advisor - Rodney
Authorisers	Lesley Jenkins - Relationship Manager

Chairperson	Beth Houlbrooke
Deputy Chairperson	Phelan Pirrie
Members	Brent Bailey
	Tessa Berger
	Louise Johnston
	Cameron Brewer
	Allison Roe, MBE
	Colin Smith
	Brenda Steele

Author	Robyn Joynes - Democracy Advisor - Rodney
Authoriser	Lesley Jenkins - Relationship Manager