Agenda of Waiheke Local Board

1 Welcome

Kua uru mai a hau kaha, a hau maia, a hau ora, a hau nui,

Ki runga, ki raro, ki roto, ki waho

Rire, rire hau…pai marire

Translation (non-literal) - Rama Ormsby

Let the winds bring us inspiration from beyond,

Invigorate us with determination and courage to achieve our aspirations for abundance and sustainability

Bring the calm, bring all things good, bring peace….good peace.

2 Apologies

An apology from Member J Meeuwsen has been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Waiheke Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 31 January 2019, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

7.1 Petition for speed humps on Nikau Road - Nikau Road residents

Whakarāpopototanga matua

Executive summary

1. Residents from Nikau Road have presented the board with a petition for speed humps on Nikau Road to slow down the traffic.

Ngā tūtohunga

Recommendation

That the Waiheke Local Board:

a) receive the petition for speed humps on Nikau Road from the Nikau Road residents.

Attachments

a Signed petition - Nikau Road........................................................................ 141

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waiheke Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Waiheke Sustainable Community and Tourism Strategy - Project Forever Waiheke

Whakarāpopototanga matua

Executive summary

1. Project Forever Waiheke representatives, Gabrielle Young and Peter Wills will be in attendance to present the final draft of the Waiheke Sustainable Community and Tourism Strategy to the board.

Ngā tūtohunga

Recommendation

That the Waiheke Local Board:

a) thank Gabrielle Young and Peter Wills from Project Forever Waiheke, for their attendance and presentation.

9.2 Waiheke Walking Festival - Denise Whitfield and Tess Shaw

Whakarāpopototanga matua

Executive summary

1. Denise Whitfield and Tess Shaw of the Waiheke Walking Festival will be in attendance to present the key stats from the 2018 festival as well as request funding support for the 2019 festival.

Ngā tūtohunga

Recommendation

That the Waiheke Local Board:

a) thank Denise Whitfield and Tess Shaw for their attendance and presentation.

9.3 Waiheke Walkway (Te Ara Hura) - Kate Hastings

Whakarāpopototanga matua

Executive summary

1. Kate Hastings was in attendance to present to the board on the Waiheke walkway (Te Ara Hura).

Ngā tūtohunga

Recommendation

That the Waiheke Local Board:

a) thank Kate Hastings for her attendance and presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Waiheke Local Board

28 February 2019

Auckland Transport Waiheke Local Board update February 2019

File No.: CP2019/00254

Te take mō te pūrongo

Purpose of the report

1. To provide an update to the Waiheke Local Board on transport related matters in their area including the Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua

Executive summary

2. Auckland Transport has been working closely with the Waiheke Local Board to develop a Relationship agreement and a 10-year transport strategy. This will enable the board and Auckland Transport to develop resource plans.

3. Consultation on the proposed changes to the speed bylaw will begin on 28 February. This will be open for four weeks.

Ngā tūtohunga

Recommendation

That the Waiheke Local Board:

a) receive the Auckland Transport Waiheke Local Board update February 2019.

Horopaki

Context

4. This report provides addresses transport related matters in the Waiheke area and includes information on the status of the Local Board Transport Capital Fund.

5. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. They report on a monthly basis to local boards, as set out in their Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

6. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

7. Local Board Transport Capital Fund current status.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

Speed bylaw

8. Consultation will begin on the proposed speed bylaw change on 28 February 2019. The consultation will last for approximately one month and any member of the public, whether an Auckland resident or not, will be able to submit their views if they wish to. Those who wish to be heard by a Hearing Panel will be given the opportunity to do so.

9. The bylaw will contain a complete list of the roads proposed for speed limits changes and will include information on their current speed limits and the new proposed speed limits.

10. Following consultation, the feedback will be analysed and any required changes made. The Auckland Transport Board will then make and pass the new bylaw with the recommended changes.

11. Once consultation on the bylaw is complete and the bylaw is adopted there will need to be changes of signage and sometimes supporting engineering measures to encourage driving at slower speeds. These measures could include installing raised zebra crossing, raised tables, speed humps and narrowing roads.

Red-light cameras

12. Auckland Transport and the New Zealand Police have agreed a new memorandum of understanding (MoU) for the ongoing enforcement of Auckland’s red-light safety cameras.

13. From Thursday 17 January 2019, all 12 of AT’s red-light safety cameras will be enforced by New Zealand Police as part of our collaborative work to improve road safety across the region.

14. Until now, six cameras at a time were enforced on a rotational basis and we are pleased to confirm that all cameras will now be enforced at the same time.

15. As part of the new MoU, any new cameras added to our red-light safety camera network will also be enforced once they are installed and tested.

16. We will continue to partner with NZ Police as we work together to deliver our red-light safety camera programme at high risk intersections.

17. Originally we committed to installing 42 red light safety cameras across our network over 10 years (12 of which are installed and now enforcing). We are pleased to confirm that we are accelerating this programme to install these in the next five years as part of our on-going commitment to reducing deaths and serious injuries on our roads.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Waiheke New Bus Network

18. Auckland Transport has been working on the new bus network for Waiheke since 2017. This change will include new frequent services, better connection to Matiatia and in 2020 will include services to Kennedy Point. There has been a great deal or work being done behind the scenes since we completed consultation. A number of the bus routes required safety audits to ensure that the changes proposed can be delivered with the buses available.

19. Auckland Transport will be unable to roll out the bus changes until October 2019. The biggest change to the bus network on Waiheke is the contractual arrangement. Waiheke’s bus service is not currently covered under Public Transport Operations Management (PTOM) and the networks changes will bring Waiheke in to this contract. Negotiating this new contract with the current providers has taken longer than expected.

20. There is also a need to provide and improve infrastructure on Waiheke. For example, new bus stops, ensuring this infrastructure is ready for the first day of the new contract is vital to the successful delivery of the New Network.

21. Auckland Transport understands the board and community will be very disappointed to hear of the delay in the delivery of the new network, we appreciate the patience of the community, we want to make sure that it is right from the start and the delay cannot be avoided.

Kennedy Point Wharf Upgrade

22. Stage two of the upgrade to Kennedy Point will begin in March 2019, this work follows on from the ramp upgrade completed in November 2018. The traffic management plan has been submitted for approval and once that is received work can begin.

23. The Sealink offices will need to be relocated and the lanes approaching the ferry will be changed to accommodate the worksite.

Donald Bruce Road Safety concerns

24. Auckland Transport has been working closely Sealink to develop a plan to manage speed and other safety issues on Donald Bruce Road.

25. There is no budget available in this financial year for any engineering changes. Auckland Transport will continue to work on a plan to manage these issues.

Tauākī whakaaweawe Māori

Māori impact statement

26. The impact of the information in this report is confined to Auckland Transport and does not impact on other parts of the Council group. Any engagement with other parts of the Council group will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

27. There are no financial implications by receiving this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. The proposed decision of receiving the report has no risks. Auckland Transport has risk management strategies in place for the transport projects undertaken in the local board area.

Ngā koringa ā-muri

Next steps

29. Auckland Transport will provide another update report to the local board in March 2019.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Melanie Dale - Elected Member Relationship Manager, Auckland Transport
Authoriser	Jonathan Anyon - Manager Elected Member Relationship Unit, Auckland Transport

Waiheke Local Board

28 February 2019

Waiheke Youth Hub Grant to the Waiheke Youth Centre Trust for Activation of Surfdale Hall

File No.: CP2019/01486

Te take mō te pūrongo

Purpose of the report

1. To approve a grant of $15,000 to the Waiheke Youth Centre Trust from the Waiheke Local Board’s 2018/2019 work programme for the activation of Surfdale Hall as a youth space.

Whakarāpopototanga matua

Executive summary

2. The board has $15,000 available in its 2018/2019 work programme line 810 – Youth Hub budget to develop a youth space on Waiheke.

3. The Waiheke Youth Centre Trust (WYCT) plans to develop Surfdale Hall as a hub for youth-focused events and activities.

4. WYCT plans to activate Surfdale Hall to enable community-led youth activities, facilitate collaboration with other youth-focused community groups, and promote the hall as a space for youth and the wider community.

5. Outcomes include increased youth participation in community initiatives, opportunities for youth to engage in a range of activities and programmes to support their wellbeing and development, and a strengthened network of youth organisations based on Waiheke.

6. Staff recommend allocating $15,000 to the WYCT to support the year one activation phase of the youth space project. The grant will enable WYCT to coordinate a youth-led approach to placemaking and community building and to facilitate collaboration between youth organisations based on Waiheke.

Te tūtohunga

Recommendation

That the Waiheke Local Board:

a) approve a grant of $15,000 from the 2018/2019 “Youth Hub” work programme budget, to the Waiheke Youth Centre Trust for the activation of Surfdale Hall as a youth space.

Horopaki

Context

7. The need for a dedicated youth centre on Waiheke was identified as a key initiative in the Waiheke Local Board Plan 2017. Youth aged 10 to 24 years make up 14 per cent of the Waiheke population (Statistics NZ), however to date there are few youth facilities on Waiheke.

8. The Waiheke Youth Centre Trust (WYCT) has undertaken a project to develop Surfdale Hall as a dedicated space for youth. The board has previously supported WYCT with a grant to support the initial planning and design stages of the youth hub project.

9. On 22 November 2018, the Waiheke Local Board resolved to grant a new community lease to the Waiheke Youth Centre Trust and approve its community outcomes plan (Resolution number WHK/2018/223).

10. The new lease expands the area available for youth beyond “The Rock” youth centre previously occupied by WYCT to include the rooms that were available as a hall for hire. A community outcomes plan was developed to accompany the new lease to WYCT. The plan includes the goals of creating a safe and sustainable community facility, that is utilised by youth and the wider community and with a primary focus on youth-centred initiatives.

11. WYCT is leading the project in collaboration with other Waiheke youth community stakeholders including the Waiheke Youth Voice, Waiheke High School and Waiheke Youth Music Trust, to ensure a diverse range of youth voices are represented in the planning for the new facility.

12. On 15 September 2018, WYCT hosted “Many Voices Shape Waiheke”, a youth-planning hui which was funded by a grant from the board. The hui was designed to give youth the opportunity to share their aspirations and opinions on the future of a dedicated youth space at Surfdale Hall.

13. The “Many Voices Shape Waiheke” hui programme included a series of co-design workshops that highlighted youth needs and priorities for activities and programmes. It also generated ideas for fitting out the space to make it youth-friendly and providing appropriate supplies to support youth-led activities.

14. The board has $15,000 available in the 2018/2019 work programme line 810 – Youth Hub budget to develop a youth space on Waiheke.

15. Following commencement of the community lease on 1 February 2019, WYCT will begin activating Surfdale Hall to enable community-led activities and promote the hall as a space for youth.

Tātaritanga me ngā tohutohu

Analysis and advice

16. Activation of Surfdale Hall will include both increased access for the community and coordination of activities to ensure youth needs are met, with the goal of increasing youth participation and supporting youth development.

17. In order to activate the hall, WYCT plans to enable community-led initiatives and to work closely with youth, the network of Waiheke community youth groups, local Māori and other stakeholders to ensure a diverse range of youth events and programmes.

18. WYCT intends to coordinate and deliver youth-focused workshops and training, creative programmes, youth enterprise development, meetings, study, rehearsals, social activities and events. In addition, WYCT will manage the hall to enable wider community activities and as a venue for hire for non-youth related bookings.

19. Youth will be supported to actively contribute to programmes and activities with the aim of increasing youth skills, community engagement and a sense of belonging.

20. Outcomes will include increased youth contribution to and participation in community initiatives, opportunities for youth to engage in a range of activities and programmes to support their well-being and development and a strengthened network of youth organisations based on Waiheke.

21. Based on other successful local activation projects such as the Waiheke Adult Learning Centre in the Old Library Space and the Sustainability Centre in the Oneroa Bowling Club, the initial activation phase of a new community-managed facility is expected to be one to two years. During this period WYCT will regularly evaluate the project and will report to council staff and the local board.

22. Staff recommend allocating $15,000 to the WYCT to support the year one activation phase of the youth space project. The grant will enable WYCT to coordinate a youth-led approach to placemaking and community building and to facilitate collaboration between youth organisations based on Waiheke.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. Staff from Stakeholder and Land Advisory have worked with the WYCT to develop a community outcomes plan which is attached to WYCT’s recently commenced new lease of Surfdale Hall. The proposed grant will support the WYCT to meet the goals and objectives of the plan and ensure positive outcomes for youth in the community.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. Activation of Surfdale Hall as a youth space aligns with the Waiheke Local Board Plan 2017 Outcome 3: Vibrant Places for People and Outcome 4: Thriving, Strong and Engaged Communities.

25. More specifically, the project aligns with the local board plan initiative to “support youth-centred initiatives that build engagement, resiliency and transitions to adulthood, including a dedicated youth centre and recreation facilities”.

Tauākī whakaaweawe Māori

Māori impact statement

26. Rangatahi Māori are key stakeholders in the proposed youth space and were invited by WYCT to participate and contribute at all stages of the project, including the “Many Voices Shape Waiheke” hui.

27. The Surfdale Hall community outcomes plan includes objectives to “ensure rangatahi Māori participation in youth activities and programmes” and “build and maintain strong relationships with local Māori stakeholders, including Piritahi Marae, Piritahi Hau Ora, Piringākau and local iwi”.

Ngā ritenga ā-pūtea

Financial implications

28. WYCT will utilise the $15,000 grant towards activation costs. The grant will contribute towards building WYCT’s capacity to manage the facility and coordinate youth-focused activities. Expenditure will include coordination costs, marketing, hui and workshop expenses.

29. WYCT will seek community funding and sponsorship for capital expenditure including appropriate furniture, fittings, digital equipment and sporting equipment for the hall. Venue hire will contribute another source of funding for the project.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30. WYCT will apply for other grant funding and community sponsorship to support the capital expenditure related to the activation project. If WYCT is unable to secure full funding, it may not be able to purchase some of the furniture and equipment requested by youth during “Many Voices Shape Waiheke”, but will continue to seek items donated by the community.

Ngā koringa ā-muri

Next steps

31. Following approval from the local board, staff will prepare a funding agreement for the Waiheke Youth Centre Trust (WYCT).

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Fiona Gregory – Strategic Broker

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Helgard Wagener - Relshp Mgr - Great Barrier and Waiheke

Waiheke Local Board

28 February 2019

E Tipu E Rea: Rangatahi Mentoring Project 2019

File No.: CP2019/01487

Te take mō te pūrongo

Purpose of the report

1. To approve a grant to Waiheke Community Art Gallery: Te Whare Taonga to support the E Tipu e Rea: Rangatahi (youth) mentoring project, from the Waiheke Local Board’s 2018/2019 work programme.

Whakarāpopototanga matua

Executive summary

2. The Waiheke Local Board has a balance of $5,000 in its 2018/2019 Māori Responsiveness work programme to respond to key aspirations and priorities for Māori in the local area.

3. A group of local Māori artists has requested funding for year two of E Tipu e Rea, a kaupapa Māori mentoring project that pairs rangatahi with established Māori artists. The board previously funded year one of the three-year project in 2018.

4. The purpose of the project is to support rangatahi development, confidence and cultural identity, and to enable rangatahi to exhibit alongside mentors in the annual Matariki exhibition at Waiheke Community Art Gallery: Te Whare Taonga.

5. E Tipu e Rea aligns with the objectives of the board’s Māori Responsiveness work programme; supporting Māori-led initiatives and social and economic outcomes for Māori. The project also aligns with the Waiheke Local Board Plan Outcome 4 initiative to ‘support youth-centred initiatives that build engagement, resiliency and transitions to adulthood’.

6. It is recommended that the board approve a grant of $5,000 to Waiheke Community Art Gallery: Te Whare Taonga, to support the E Tipu e Rea rangatahi mentoring project.

Te tūtohunga

Recommendation

That the Waiheke Local Board:

a) approve a grant of $5,000 from the 2018/2019 Māori Responsiveness work programme line 808 to Waiheke Community Art Gallery: Te Whare Taonga, the identified umbrella organisation, to support ‘E Tipu e Rea’.

Horopaki

Context

7. The board allocated $15,000 within their 2018/2019 Work Programme for Local Māori Responsiveness, to engage with mana whenua and mataawaka, support Māori aspirations and priorities, and build strong relationships with Māori in the local area. There is a balance of $5,000 remaining in this budget.

8. Staff have connected with mana whenua and local Māori organisations to scope opportunities for the board to support Māori aspirations.

9. Through Waiheke Community Art Gallery, local Māori artists have requested a second year of funding for ‘E Tipu e Rea: Rangatahi mentoring project’, following the successful launch of year one of a three-year project in 2018.

10. E Tipu e Rea aims to support rangatahi to develop their skills and identity, leading to improved educational and career opportunities. The project will pair 20 rangatahi from the Waiheke community with established Māori artists in a mentoring relationship leading up to the exhibition at Waiheke Community Art Gallery:Te Whare Taonga.

11. E Tipu e Rea is a collaboration between Māori artists, Waiheke Community Art Gallery: Te Whare Taonga and Waiheke High School. Rangatahi will have the opportunity to visit Auckland Art Gallery: Toi o Tāmaki to learn about the works of contemporary Māori artists.

12. Rangatahi participants will be selected via an application process and mentors will be selected by the project lead team. Mentors will provide advice and guidance to rangatahi as they develop an artwork for the Matariki exhibition.

13. E Tipu e Rea will run parallel with the annual Matariki exhibition at Waiheke Community Art Gallery:Te Whare Taonga. The costs of curating and staging the Matariki exhibition are separate to this project.

Tātaritanga me ngā tohutohu

Analysis and advice

14. Arts is recognised for its important role in Waiheke’s culture and economy. The project will enhance Māori participation in the arts and is intended to provide pathways for Māori youth to access tertiary study and employment in the arts and related fields.

15. The project leaders of E Tipu e Rea have worked with the Waiheke Community Art Gallery over the last 10 years to develop and curate the Matariki exhibition.

16. E Tipu E Rea was launched in 2018 when rangatahi from Waiheke were paired in a mentoring relationship with established local Māori artists. The artists supported each of the young people to develop their own artworks over the weeks leading up to Matariki, culminating in the annual Matariki exhibition at Waiheke Community Art Gallery: Te Whare Taonga, in which rangatahi exhibited their work alongside that of their mentors.

17. The project contributed to several outcomes in 2018 including two rangatahi being accepted to Elam Art School, collaboration with established artists to exhibit in Sculpt Oneroa and selling artworks during the Matariki exhibition and at Ostend Market.

18. The project will benefit rangatahi by enabling them to develop their artistic skills, leadership and cultural identity in a kaupapa Māori context, with support and guidance from established Māori artists.

19. The project aligns with the board’s commitment to supporting local Māori aspirations and Māori-led initiatives.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. The proposed decision has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. E Tipu e Rea aligns with Waiheke Local Board Plan Outcome 4: Thriving, Strong and Engaged Communities. The plan states ‘we are aware of the important role arts and culture plays in creating a sense of identity and cohesion. We will use our community grants and partnerships to encourage community-led activities’. Outcome 4 also includes the initiative to ‘support youth-centred initiatives that build engagement, resiliency and transitions to adulthood’.

22. The project’s kaupapa is: Mā te tuakana te teina e tōtika, Mā te teina te tuakana e tōtika; The older will lead the younger and the younger will lead the older.

23. E Tipu e Rea was workshopped with the board and staff on 15 November 2018. During the workshop discussion, the board indicated its support for the project.

Tauākī whakaaweawe Māori

Māori impact statement

24. The E Tipu e Rea project is designed and delivered by local Māori with the goal of enhancing Māori identity and cultural values.

25. The project aims to achieve positive outcomes for rangatahi Māori by supporting their development through a kaupapa Māori mentoring programme and through participation in the Matariki Exhibition at Waiheke Community Art Gallery: Te Whare Taonga.

Ngā ritenga ā-pūtea

Financial implications

26. The total cost of delivering E Tipu e Rea is estimated to be $6,000. The project leaders will seek sponsorship to fund the remaining amounts after the board’s contribution.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. E Tipu e Rea is a low risk project. Identified project risks include lack of engagement from mentor and rangatahi participants. However, this risk is mitigated by the provision of a project co-ordinator to identify mentors in advance of the project and to engage rangatahi participants through existing networks at Waiheke High School and the wider community.

Ngā koringa ā-muri

Next steps

28. Following approval from the board, staff will prepare a funding agreement with Waiheke Community Art Gallery: Te Whare Taonga, the umbrella organisation for the project.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Fiona Gregory – Strategic Broker

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Helgard Wagener - Relshp Mgr - Great Barrier and Waiheke

Waiheke Local Board

28 February 2019

Auckland Council’s Quarterly Performance Report: Waiheke Local Board for quarter two 2018/2019

File No.: CP2019/00966

Te take mō te pūrongo

Purpose of the report

1. To provide the Waiheke Local Board with an integrated quarterly performance report for quarter two, 1 October – 31 December 2018.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2018/2019 work programme. This is a retrospective report intended to provide a transparent overview and reflect the progress of how the Waiheke Local Board work programme is tracking at the end of quarter two 2018/2019.

3. The work programme is produced annually, and aligns with the Waiheke Local Board Plan outcomes.

4. The key activity updates from this quarter are:

· Waiheke Area Plan: draft planning underway and community engagement to commence in March

· Water: adoption of the Waiheke Water Plan in response to last year’s water problems (regional project)

· Youth Hub: approval of the community lease at Surfdale Hall to the Waiheke Youth Centre Trust

· Local Parks Management Plan: commencement of public consultation for the local Parks Management Plan and the Rangihoua Onetangi Sports Park Plan

5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery (Attachment A). Most activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). The following activities are reported with a status of red (behind delivery, significant risk).

· Implementation of the Waiheke Pathways (Greenways) Plan: this plan is currently out for consultation. Implementation will need to be prioritised following adoption of the plan due March / April.

· 530 Orapiu Rd – install track: project cannot proceed until encroachment issues are resolved.

6. Two projects were completed during this quarter utilising the board’s LDI minor capex (quick response) budget in line with the Community Facilities work programme ID 2425.

· Surfdale Hall Reserve basketball extension

· Artworks activation - shade and seating

7. The financial performance report compared to budget 2018/2019 is attached (Attachment B). There are some points for the local board to note.

· The overall operational net cost of service was $3.1 million. The majority of the spend was on scheduled repairs and maintenance under the full facilities contract.

· Capital investment in the Waiheke local board area was $1 million during the first six months of the current financial year. Local asset renewals are progressing slightly quicker than expected. Major projects include renewals at the tennis club and walkway and track renewals.

Ngā tūtohunga

Recommendations

That the Waiheke Local Board:

a) receive the performance report for the financial quarter ending 31 December 2018.

b) approve $12,542 for the Surfdale Hall Reserve basketball extension utilising the board’s LDI minor capex (quick response) budget, noting this was agreed by board members and delivered prior to Christmas in line with Community Facilities work programme (ID 2425).

c) approve up to $10,000 for Artworks Courtyard bean bags, umbrellas and picnic mats utilising the board’s LDI minor capex (quick response) budget, noting this was agreed by board members and delivered prior to Christmas in line with Community Facilities work programme (ID 2425).

d) delegate approval of budget allocation from the LDI minor capex fund 2018/2019 to the Chair, following input from board members, noting approved projects will be included within the next quarterly report to the board.

Horopaki

Context

8. The Waiheke Local Board has an approved 2018/2019 work programme for the following operating departments:

Arts, Community and Events

Parks, Sport and Recreation

Libraries and Information

Community Services: Service, Strategy and Integration

Community Facilities: Build Maintain Renew

Community Leases

Infrastructure and Environmental Services

Local Economic Development

Plans and Places.

9. Work programmes are produced annually, to meet the Waiheke Local Board outcomes identified in the three-year Waiheke Local Board Plan. The local board plan outcomes are:

· Outcome 1: Inclusive planning and placemaking

· Outcome 2: A sustainable economy and positive visitor experience

· Outcome 3: Waiheke's environment is treasured

· Outcome 4: Thriving, strong and engaged communities

· Outcome 5: Vibrant places for people

· Outcome 6: Transport and infrastructure

10. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

11. The work programme activities have two statuses; RAG status which measures the performance of the activity (amber and red show issues and risks); and activity status which shows the stage the activity. These two statuses create a snapshot of the progress of the work programmes.

12. The graph below identifies work programme activity by RAG status (red, amber, green and grey). has been added to show). It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Waiheke Local Board Work Programme by RAG status

13. The graph below identifies work programme activity by activity status and department. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Waiheke Local Board work programme activity by activity status and department

Key activity updates from quarter two

Local Board Plan Outcome 1: Inclusive planning and placemaking

14. Waiheke Area Plan: Work on a draft plan is underway and background research continues. A number of working party meetings have been held and summary papers have been completed and presented to the board for review and feedback. The plan will address many things including tourism, Waiheke’s character, cultural values, water quality, environmental concerns, jobs and business, and transport. A newsletter was delivered to Waiheke households and property owners who live off the island. Community engagement on the draft plan will commence in March. The area plan team have advised that the estimated plan completion date of September 2019 may need to be revised.

15. Development of the Lightscape Management Plan is underway. This will help inform lighting requirements within the area plan.

16. Toilet facilities: Provision in Oneroa and Matiatia requires addressing, particularly during the holiday season. Over this holiday period the board provided funding for additional portable toilets in Oneroa village. Community facilities have indicated funding will be available next financial year for new toilet facilities and this is being supported under the Waiheke pilot programme.

17. Water: The board adopted the Waiheke Water Plan in November in response to last year’s water problems. The plan includes a potable water contingency plan which supplies emergency drinking water during drought conditions. (Regional project).

Local Board Plan Outcome 2: A sustainable economy and positive visitor experience

18. Waiheke Community Art Gallery: During quarter two the gallery ran 11 off-site and ten on-site programmes, which involved a total of 172 participants. The total number of visitors to the gallery was 15,328. The range of activities included exhibitions, workshops, artists residence and artist public talks. The highlights of this quarter were the Walker and Hall Waiheke Art Award Gala opening and ceremony, South American film festival reception and a Topp Twins book signing.

19. Artworks Theatre: During this quarter the theatre ran 11 performances, with a total of 2118 attendees. Highlights included the rock band The Chills, and opera singers from Auckland and New York. The Waiheke youth Short Film Competition was hosted from Piritahi Marae and over 50 people attended the Fleetwood Mac Tribute band event.

20. Community and Social economic development: In December the Waiheke Community Childcare Centre, in collaboration with Waiheke RSA, held the first placemaking workshop with the community and local businesses for the Ostend community hub.

Local Board Plan Outcome 3: Waiheke's environment is treasured

21. Ecological restoration contract: Programme activity in the second quarter has focussed on plant maintenance and controlling persistent weeds at Matiatia, Rangihoua, Little Oneroa, Te Toki and Tametuku Reserves.

22. Te Korowai o Waiheke: A predator-free programme, supported by the board, has launched with a plan that will see $10.9 million invested in a five to seven-year programme. Almost $3 million has been invested from Auckland Council as well as more than $2.5 million from Predator Free 2050 and more than $800,000 from Foundation North. (Regional project).

23. Ecological community assistance fund: Successful grant applications included weed removal and native plant costs for the Kaitiaki of Newton Reserve, bait station and bait costs for the Royal Forest and Bird Protection Society (Hauraki Gulf Islands Branch), and the companion animal de-sexing campaign run by the Waiheke Island Society for the Care of Animals (WISCA).

24. Project Little Oneroa - During this period the Waiheke Resources Trust redeveloped a wastewater brochure, designed surveys and hired surveyors to gain information around wastewater behaviors and knowledge. Wai Care testing was undertaken on 10 October 2018 during the Wicked Science Wednesday school holiday activity. The Little Oneroa Planting and Play Day took place on 10 November 2018 with 35 attendees. The trust has also held discussions with council's compliance team regarding Little Oneroa and prepared communications to promote the subsidised septic tank inspections. Six properties have taken up this offer. An educational video is currently being prepared.

25. Sustainable Schools Waiheke – Marine Education Initiative - Contracts with two Waiheke organisations have been finalised to co-deliver this project with staff. Three experience days were completed during quarter two at Enclosure Bay with 180 students from four Waiheke schools participating in snorkelling, sensory, and citizen science activities.

Local Board Plan Outcome 4: Thriving, strong and engaged communities

26. Youth Hub: The board have resolved to grant a community lease to the Waiheke Youth Centre Trust for Surfdale Hall, commencing 1 February 2019. The Youth Centre will manage all community bookings for the hall and a community outcomes plan has been developed. It is anticipated that funding will be sought to support placemaking and activation of the new youth hub.

27. Youth Voice: Over 40 young people participated in a planning hui for the local youth centre called Many Voices Shape Waiheke. Waiheke Youth Voice wrote a report summarising the youth hui, detailing the youth-led and generated information gained from the event. This led to multiple outreach events including two large scale Halloween themed events open to the public. Members also volunteered in the Christmas Parade.

28. Christmas events: Once Upon an Island and the Waiheke Community Childcare Centre delivered a very successful fossil-fuel-free parade and night markets on 15 December.

29. Artworks activation: Over $5000 in grants funding was provided to activate the Artworks Courtyard over summer. This included ceramic project, a theatre play, an arts and innovation festival, and funding for a courtyard ambassador to promote and coordinate activities.

30. Board members requested sun-shade and other equipment to liven up the Courtyard at a workshop on 16 August. Following discussion with the library and artworks tenants, Community Facilities sourced 20 bean bags, ten market umbrellas / stands and ten picnic mats to a value of $10,000 from the board’s LDI minor capex (quick response) budget. The courtyard ambassador will oversee this equipment. A recommendation has been included within this report to formalise the approval.

31. Arts and Culture response fund: $4830 will be used to employ a facilitator to create an arts community strategy for Waiheke. A facilitated session with arts practitioners is planned for April.

32. Community grants: Quick response and local grant rounds were held during this period. A total of $41,435 has been allocated during this financial year, leaving $8564 remaining for the final two rounds.

33. Maori responsiveness: Funding towards two Piritahi Marae projects was approved. The first, two gas califonts, will increase the capability to cater for manuhiri at the marae. The second is the delivery of the annual Waitangi Day community event on 6 February 2019.

Local Board Plan Outcome 5: Vibrant places for people

34. Tennis club resurface: Work at the Onetangi Sports Park tennis court was completed in time for Christmas. The work involved the uplift and renewal of the tennis court surface. The project was bought forward at the request of the Tennis Club and the delivery team worked closely with them to achieve a great result.

35. Local Parks Management Plan: Public consultation has commenced for the local Parks Management Plan and the Rangihoua Onetangi Sports Park Plan. This includes the classification workstream.

36. Walkway and track renewal: Musson Track, Tin Boat Reserve, Trig Hill and Kuakarau Bay track renewals have now been completed. Matiatia to Owhanake track upgrade is in the Heritage NZ consent process.

37. Onetangi beach structures: Construction on replacement stairs to the west of the barbeque is due to commence 18 February. Replacement options for the dinghy ramp and stairs are to be reported to the board in February/March following community consultation.

38. Swimming Pool: Consultation has commenced with community stakeholders following a board workshop and presentation by Visitor Solutions.

39. Surfdale Hall Reserve – expansion of basketball court: The basketball court at Surfdale Hall Reserve has been expanded to allow users an opportunity to play 3 on 3 basketball. This was requested by the Waiheke Youth Centre Trust who have recently been granted a community lease over Surfdale Hall to develop a youth hub.

40. Community Facilities provided a memorandum to board members on 7 December 2018 (Attachment C). This was discussed with board members at their workshop on 13 December 2018 and the recommended option was agreed. The work was completed at a cost of $12,542 utilising the LDI minor capex (quick response) budget under the Community Facilities work programme (ID 2425). A recommendation has been included within this report to formalise the approval.

Local Board Plan Outcome 6: Transport and infrastructure

41. Greenways / Pathways Plan: The Waiheke Pathways Plan is a 10-year plan to improve our footpaths, roads and trails so that it’s safe and easy for people to walk, bike or ride around the island. The draft plan is out for public consultation and a workshop with the board is scheduled for March.

42. Transport Forum Committee: Established to provide community input on transport matters to the Waiheke Local Board, this forum has met once during this quarter to discuss various issues. Resolutions of this forum will be reported separately.

Activities with significant issues

43. The following work programme activities have been identified by operating departments as behind delivery or at significant risk:

Activity name	RAG status		Activity status	Explanation and mitigation
Waiheke – implement greenways plan ID 2432		Red	On Hold	Awaiting decision report for the Pathways (Greenways) Plan.
530 Orapiu Rd, Waiheke – install track ID 3054		Red	On Hold	Project cannot proceed until encroachment issues are resolved. Refer to Community Services to determine if Kauri Dieback issues are involved. (carried forward from FY18)

Activities on hold

44. The following work programme activities have been identified by operating departments as on hold:

Activity name	RAG status	Activity status	Explanation and mitigation
Community Facilities: Build Maintain Renew work programme
Island Bay Track, 80 Korora Road, Oneroa – remediate major slip ID 2403	Amber	Delayed	Delay due to lack of funding and resource, however currently in design stage awaiting tender documentation.
Little Oneroa – renew playground ID 2404	Amber	On hold	Commencement of design due to commence once location has been confirmed within the Little Oneroa Concept Plan.
Blackpool Park – renew footpaths	Amber	On hold	Project on hold until negotiations with Iwi are completed and the proposed scope of work agreed by all parties.
Waiheke boat ramps and pontoons - improvements ID 2427	Amber	On hold	Referred to Community Services for strategic assessment. Next steps: Determining project scope and requirements.
Te Ara Hura - Pearl Bay to Orapiu Road - improve tracks - stage 1 ID 2091	Amber	On hold	Project had been placed on hold because legal issues with proposed easement is unresolved. This is now resolved, and the completion of the design is underway. (Carried forward from FY18)
Te Whau Esplanade Reserve - renew Hitapa track ID 3171	Amber	On hold	Temporary repairs have been completed. Track is due for full renewal so additional renewal funding is being secured. Memo proposing reallocation of funds to Hekerua Bay access has been provided to board members.(Carried forward from FY18)
Parks, Sport and Recreation work programme
Matiatia Gateway Masterplan ID 2847	Amber	On hold	Handover of Panuku leases to Community Facilities pending, but delayed as Panuku need to complete lease variations and address identified maintenance issues before transfer.
Community Leases work programme
Waiheke Island Rugby Club Inc ID 2596	Amber	On hold	To be progressed in 2018/2019 once Local Parks management plan details are considered.
Waiheke United Association Football Club Inc ID 2597	Amber	On hold	To be progressed in 2018/2019 once Local Parks management plan details are considered.
Waiheke Island Riding Club Inc. ID 2602	Amber	On hold	Lease renewal cannot be progressed until the issues relating to a proposed Local Parks management plan for the reserve have been considered. Deferred to 2018/2019
Waiheke Boating Club Inc ID 2605	Amber	On hold	Classification issue is being addressed through the Waiheke Local Park Management Plan, and staff intend on progressing this matter once the proper classification is in place.

Changes to the local board work programme

Deferred activities

16. These activities are deferred from the 18/19 work programme:

Activity name	RAG status	Activity status	Explanation and mitigation
Community Facilities: Build Maintain Renew work programme
Piritahi Marae Trust ID 2601	Gray	Deferred	This item is deferred. Due to the proximity of the expiry date it is recommended that the lease remain operative on a month-by-month basis and that the final renewal period be formalised during 2019/2020.
Waiheke Island Sports Club - renew play space ID 3123	Gray	Deferred	The Waiheke Local Board have chosen to defer this project for three years. Assess playground in two years to determine if a renewal is required and funding allowed for future years.
Church Bay - purchase adjacent land and stabilise	Gray	Deferred	Geotechnical report has been received and the recommendation is to move the coastal footpath back by approximately ten metres to future proof the track. The land acquisition team will start the due diligence process, look at acquisition options and report back to the local board at the beginning of 2019

Cancelled activities

45. These activities are cancelled:

Activity name

RAG status

Activity status

Explanation and mitigation

Community Leases work programme

Citizens Advice Bureau - Waiheke

ID 2598

Gray

Cancelled

The site occupied by the Citizens Advice Bureau at 141 Ocean View Avenue is part of a multi-premise lease being negotiated with the group. Citizens Advice Bureau have requested changes to the draft deed of lease.

This item is removed from the 2018/2019 work programme a will be activated again when a final deed of lease has been agreed upon.

Activities merged with other activities for delivery

46. These activities have been merged with other activities for efficient delivery:

Activity name	RAG status	Activity status	Explanation and mitigation
Community Facilities: Build Maintain Renew work programme
Putiki Reserve - renew public amenities ID 2413	Gray	Deferred	Project to be delivered in conjunction with Waiheke - renew park toilets project.
Wharf Rd to Wilma Rd Walkway and bridge bar ID 2419	Gray	Deferred	This project has been divided into four separate projects to facilitate the varying scopes of its individual elements.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

47. When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

48. This report informs the Waiheke Local Board of the performance for the quarter ending 31 December 2018.

Tauākī whakaaweawe Māori

Māori impact statement

49. The Matiatia planning project aims to prepare a strategic plan for Matiatia which reflects the aspirations of the Waiheke community and respects the interests and rights of mana whenua for the future use of that land. The Cultural Values Assessment for Matiatia (prepared by Ngāti Paoa Iwi Trust for the council) is a key document in this process and iwi representatives are members of the Matiatia project group.

50. During this quarter the local board also supported funding for two priority projects for the Piritahi Marae.

Ngā ritenga ā-pūtea

Financial implications

51. During this quarter there were two projects completed utilising the board’s LDI minor capex (quick response) budget under the Community Facilities work programme (ID 2425). This project line provides for the progression of projects following approval at monthly local board workshops. Projects are minor in nature and require a quick response. Recommendations have been included within this report to formalise these approvals.

52. In the past, formal approval for this budget was delegated to the Chair and Deputy Chair. This year projects are agreed in workshops as per the Community Facilities work programme. It is necessary to have a formal delegation in place for budget allocation. It is therefore recommended that a formal delegation be established for the Chair to approve budget allocation following input from board members.

53. Any projects delivered using this delegation will be included within the next quarterly report to the board.

Financial Performance

54. The Waiheke Local Board’s net cost of service for the December quarter was $3.1 million against a budget of $2.6 million.

55. Operating revenue was $18,000 for the first half of the year.

56. Operating expenditure for the six months ended on 31st December was $3.1 million. Scheduled repairs and maintenance spend was higher than expected due to major focus on ensuring the contractors are meeting their service delivery outcomes and contractors providing us with enhanced frequencies to cater for heavier than normal foot traffic through our assets. Projects funded through the locally driven initiatives operational budget are progressing as planned.

57. Capital expenditure for the period ending on 31st December was $1 million. 75 percent of the spend has been to renew local assets. Various track renewals including Kuakarau Bay, Musson track, Peacock Track and Tin Boat Reserve are underway. Renewals at the Waiheke Tennis Club has been completed.

58. The complete Waiheke Local Board Financial Performance report for the three months ended on 31 Dec 2018 is detailed in Attachment B.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

59. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

60. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section

Ngā koringa ā-muri

Next steps

61. The local board will receive the next performance update following the end of quarter three (March 2019).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Waiheke Local Board Work Programme Update	37
b ⇩	Waiheke Local Board Financial Performance	55
c ⇩	Surfdale Hall Reserve – expansion of Basketball court	59

Ngā kaihaina

Signatories

Author	Janine Geddes - Senior Local Board Advisor Waiheke
Authoriser	Helgard Wagener - Relshp Mgr - Great Barrier and Waiheke

Waiheke Local Board

28 February 2019

Feedback on draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039

File No.: CP2019/01290

Te take mō te pūrongo

Purpose of the report

1. To seek local board feedback on the draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039.

Whakarāpopototanga matua

Executive summary

2. To respond to population growth and demographic change, Auckland Council has developed a plan for how it will invest in sport for the next 20 years.

3. The Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039 seeks to:

· increase participation in sport by targeting communities of greatest need and addressing disparities

· deliver a broad range of programmes, services and facilities that respond to the diverse needs of Auckland’s communities

· address population growth and changing sport preferences through regular assessments of, and changes to, programmes, services and facilities to maximise participation.

4. The draft plan was endorsed by the Environment and Community Committee in December 2018 for public consultation [CP2018/07771].

5. This report invites local boards to formally indicate their support for the draft plan and any additional feedback on the draft plan they would like the committee to consider prior to the plan’s adoption.

6. Staff have engaged with local boards informally at various stages throughout the development of the plan. Local boards members’ views and concerns have helped shape the key components of the plan.

7. A summary of consultation feedback will be prepared for the Environment and Community Committee for consideration. Final decision on the adoption of the plan will be sought in May 2019.

Te tūtohunga

Recommendation

That the Waiheke Local Board:

a) endorse the draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039 and provide any additional feedback for consideration of the Environment and Community Committee.

Horopaki

Context

The plan sets out a new investment approach, which better responds to growth and the changing needs of Aucklanders

8. Auckland is experiencing rapid population growth and social change. Our diverse communities have different preferences and requirements for sport and recreation activities.

9. The draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039 is the council’s response to these changes. It sets out a new approach to regional investment in sports facilities, programmes and services for Aucklanders over the next 20 years.

10. The plan will:

· target communities of greatest need and address disparities

· deliver a broad range of programmes, services and facilities that respond to the diverse needs of Auckland’s communities

· address population growth and changing sport preferences through regular assessments of, and changes to, programmes, services and facilities.

11. The draft plan has three main sections:

· Section one: ‘Why we invest’ explains the reasons for having an investment plan and the strategic context.

· Section two: ‘What we invest in’ explains the outcomes sought from the council’s sports investment, the scope and focus of that investment and the principles that will guide future investment decisions.

· Section three: ‘How we will work’ explains the investment framework that will be adopted to achieve the outcomes.

12. The development of the draft plan involved several Governing Body decisions, local board engagement, public consultation and research. The attached draft plan provides the chronological timeline for developing the plan.

Tātaritanga me ngā tohutohu

Analysis and advice

Adoption of the plan will contribute to multiple strategic outcomes

13. Sport is one of the key areas the council invests in to deliver on the ‘Belonging and Participation’ outcome in Auckland Plan 2050.

Belonging and Participation

· Focus Area 7 – Recognise the value of arts, culture, sports and recreation to quality of life

· Direction 1 – Foster an inclusive Auckland where everyone belongs

· Direction 2 – Improve health and wellbeing for all Aucklanders by reducing disparities in opportunities.

14. The draft plan focuses on delivering a single outcome: increasing Aucklanders’ participation in community sport. This aligns with the vision of the Auckland Sport and Recreation Strategic Action Plan 2014-2024: ‘Aucklanders: more active, more often.’

15. The multiple benefits delivered to local communities through increased sport participation will also contribute directly to the health, social and economic outcomes for Aucklanders as set out in the local board plans.

Achieving the desired outcomes requires putting people at the heart our investment

16. The plan sets out a targeted, people-centric approach to increase sport participation in Auckland. Future sport investment will focus on meeting the needs of three distinct groups of people:

1.	People who already play sport:
	There will be more fit-for-purpose facilities and programmes to keep them actively involved in sport.
2.	People who play a new sport (like futsal)
		Currently there are limited opportunities to play, but in the future, there will be more fit-for-purpose facilities and programmes that cater to new and emerging sports.
3.	People who currently do not participate in sport
	Auckland Council will create more opportunities and make it easier for them to take up sport.

17. A key step towards increasing sport participation rates in these targeted groups is through addressing disparities.

18. Decision-makers will use a set of principles to prioritise multiple investment projects. ‘Equity’ has the highest weighing to ensure all Aucklanders enjoy the same outcomes. The full list of principles includes:

· Equity (40 per cent of assessment) – Sport investment should ensure equity of outcomes across the population regardless of age, gender, ethnicity, socio-economic status or where people live.

· Outcome-focused (30 per cent) – There needs to be a clear line of sight between each investment and the outcomes it delivers.

· Financial sustainability (30 per cent) – Investment decisions need to be financially sustainable for council and sports organisations.

· Accountability (10 per cent) – Auckland Council has responsibility to act in the best interests of Auckland.

There will be changes to the way we currently invest in sport

19. The draft plan sets out four key shifts in our approach as illustrated in Figure 1 below.

Figure 1: Key shifts

20. Figure 2 below explains the reasons for these key shifts, the problems they will tackle and the benefits for Aucklanders.

Figure 2: Intervention logic map

21. The plan will ensure robust, evidence-based decision-making and ongoing monitoring of benefits delivered to our communities.

22. Performance data will be collected to measure the return on investment. This will be shared with investors and ratepayers.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. Once adopted, the plan will have a direct impact on the council’s internal investment processes, particularly regarding how future projects will be assessed and monitored.

24. Parks, Sport and Recreation staff have been engaged throughout the development of the draft plan. Their feedback, particularly regarding how the proposed changes can be adopted in practice, has helped shape the investment framework and the scenarios in the draft plan.

25. Parks, Sport and Recreation staff have also facilitated the council’s engagement with the sport sector through Aktive, the council’s strategic partner for sport. The general feedback is supportive of the new investment approach to improve participation and deliver better outcomes for Aucklanders.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

The local boards have an important role to play in shaping the draft plan

26. The local boards have an important role to play in the council’s sport investment. They:

· set outcomes and priorities for local sport investment through local board plans

· identify local sports facility and programmes needs and advocate for investment through the Long-term Plan and Annual Budget processes

· have allocated decision-making responsibility for local sport facilities and initiatives including:

- the specific location, design, build and fit-out of new local sports facilities within budget parameters agreed with the Governing Body

- the use of local sport facilities and initiatives including leasing and changes of use

- local recreation and sports programmes

· manage local and sub-regional facility partnership relationships, funding or lease agreements and performance reporting

· work together to support facilities that benefit several local board areas.

27. Staff have engaged with local boards informally at various stages throughout the development of the draft plan. Local boards members’ views and concerns have helped shape the key components of the plan.

Previous engagement with local boards showed general support for an investment plan

28. Staff met with local boards between February and April 2018 and sought informal feedback on the key components of the plan.

29. Feedback from local boards was generally supportive of a new investment plan for sports facilities to ensure consistency, efficiency, transparency and outcome delivery.

30. Challenges relating to population growth, land supply and budgetary constraints were highlighted. Local boards also noted challenges specific to their areas and populace.

31. Feedback showed a strong preference to have a flexible approach to accommodate diverse local needs.

Formal local board feedback is sought between February and March 2019

32. Staff are seeking to understand local boards’ views on the draft plan and request a formal decision at local boards’ business meetings during February and March 2019.

33. Staff would particularly value local board feedback on the following parts of the draft plan (refer Attachment A), which are likely to have the most bearing on local board decision-making:

· the key shifts in the council’s future investment approach in sport (page 4)

· the benefits of sports to Auckland communities, particularly Te Ao Māori (page 9)

· the difference between equity and equality in the context of sport investment (pages 22-23)

· the proposed investment framework (pages 24-36).

Tauākī whakaaweawe Māori

Māori impact statement

34. Sport participation contributes directly to the following ‘Māori Identity and Wellbeing’ outcome in Auckland Plan 2050:

Māori Identity and Wellbeing

· Direction 1 – ‘Advance Māori wellbeing’

· Focus area 1 – ‘Meet the needs and support the aspirations of tamariki and their whanau’

35. According to Sport New Zealand data weekly sport participation of Māori in Auckland (76.8 per cent) is similar to European (76.3 per cent), but higher than Asian (70.7 per cent) and Pasifika (69.1 per cent).

36. Research also show pockets of sedentary Māori who do not have adequate opportunities to participate in sport. They will be a target group for investment.

37. Feedback from the Mana Whenua Forum and Aktive Māori Advisory Group during public consultation on the discussion document informed the development of the plan.

38. A key area of focus was the delivery of outcomes through increased Māori participation. Means of achieving this goal include partnerships with iwi and Māori organisations, to manage demand efficiently and to use sports programmes and facilities as a social hub to strengthen cultural and community connections.

39. Partnerships will draw on Māori-centric models and collective models of learning so that key Māori concepts become embedded in sport service design and delivery.

40. Staff will seek further feedback from the Mana Whenua Forum and Aktive Māori Advisory Group as part of the consultation on the draft plan.

Ngā ritenga ā-pūtea

Financial implications

41. Once adopted, the plan will guide all council investment in sport.

42. An immediate focus will be to establish a clear and contestable process for the allocation of the $120 million Sport and Recreation Facilities Investment Fund established in the Long-term Plan 2018-2028.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

43. Staff have identified reputational and operational risks associated with the adoption of the draft plan. These risks will be mitigated through regular communication and engagement with key stakeholders.

Type

Risk

Mitigation

Reputational

Some people might worry the plan will change arrangements already in place, or ongoing council investment.

Clear communication with key stakeholders and funding recipients that the plan will guide decisions on future investment only, unless a current project is already scheduled for review.

Operational

The transition to the new investment approach will be operationally complex. It impacts multiple teams across the council, and new business processes, guidance and forms will need to be designed to support it.

Detailed implementation planning will be required to ensure the transition is as smooth as possible. Changes will be phased in over the next three to five years.

Ngā koringa ā-muri

Next steps

44. Staff will undertake public consultation from February to March 2019.

45. The consultation will be conducted in various forms:

· local boards will be asked to formally indicate their support for the draft plan during business meetings and provide any additional feedback

· the public will be invited to submit their feedback via ShapeAuckland

· targeted interviews will be conducted with community groups including Māori, Pasific and Asian people

· the sport sector will be invited to provide their formal views through Aktive.

46. A summary of consultation feedback and a final plan will be prepared for consideration and adoption by the Environment and Community Committee around May 2019.

47. Implementation of the plan will occur in stages over the next three to five years, depending on council budgetary and planning processes. An indicative timeline of the potential changes is presented in section three of the draft plan.

48. Figure 3 below shows the next steps in a flow chart.

Figure 3: Next steps

This plan will inform the development of other investment plans

49. The draft plan sets out an overarching investment framework to help decision-makers prioritise investment between different sports.

50. Separate, but related plans are being developed to guide council’s investment in golf and play facilities. These plans will be consistent with the overarching framework set out in Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Increasing Aucklanders’ Participation in Sport: Investment Plan 2019-2039	73

Ngā kaihaina

Signatories

Author

Nancy Chu, Principal Policy Analyst

Authorisers

Paul Marriott-Lloyd, Senior Policy Manager, Parks and Recreation Policy

Lesley Jenkins, RM – Rodney, & Hibiscus & Bays, Acting GM – Local Board Services

Chairperson	Cath Handley
Deputy Chairperson	Paul Walden
Members	Shirin Brown
	John Meeuwsen
	Bob Upchurch

No.	Title	Page
a ⇩	Resource consent applications received from 21 to 27 January 2019	131
b ⇩	Resource consent applications received from 28 January to 1 February 2019	133
c ⇩	Resource consent applications received from 2 to 10 February 2019	135
d ⇩	Resource consent applications received from 11 to 17 February 2019	137