Agenda of Community Development and Safety Committee

I hereby give notice that an ordinary meeting of the Community Development and Safety Committee will be held on:

Date:

Time:

Meeting Room:

Venue:

Thursday, 21 March 2019

9.30am

Room 1
Level 26, 135 Albert Street
Auckland

Ngā Hui a te Komiti Whanake Hapori me ōna Kaupapa Āhuru /

Community Development and Safety Committee

OPEN AGENDA

Theme: “A Smart Age-friendly Auckland”

MEMBERSHIP

Chairperson	Cr Dr Cathy Casey
Deputy Chairperson	Cr Fa’anana Efeso Collins
Members	Cr Josephine Bartley
	Cr Alf Filipaina
	Cr Richard Hills
	IMSB Member Tony Kake
	IMSB Member Dennis Kirkwood
	Cr Daniel Newman, JP
	Cr Greg Sayers
	Cr Sir John Walker, KNZM, CBE
	Cr Wayne Walker
	Cr John Watson
	Cr P Young
Ex-officio	Mayor Hon Phil Goff, CNZM, JP
	Deputy Mayor Cr Bill Cashmore

(Quorum 7 members)

Sonya Inger

Governance Advisor

18 March 2019

Contact Telephone: (09) 9776050

Email: sonya.inger@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Terms of Reference

Responsibilities and key projects

The committee is responsible for regional community development and safety, including:

· grants for regional events, arts and cultural organisations

· arts, culture and heritage

· alcohol harm reduction strategy (recommendation to Environment and Community Committee)

homelessness plan (recommendation to Environment and Community Committee).

Powers

All powers necessary to perform the committee’s responsibilities.

Except:

(a) powers that the Governing Body cannot delegate or has retained to itself (section 2)

(b) where the committee’s responsibility is limited to making a recommendation only

(d) the approval of expenditure that is not contained within approved budgets

(e) the approval of expenditure of more than $2 million

(f) the approval of final policy

(g) deciding significant matters for which there is high public interest and which are controversial

(h) the commissioning of reports on new policy where that policy programme of work has not been approved by the Environment and Community Committee

(i) the power to establish sub-committees.

Exclusion of the public – who needs to leave the meeting

Members of the public

All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.

Those who are not members of the public

General principles

· Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role.

· Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role.

· Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items.

· In any case of doubt, the ruling of the chairperson is final.

Members of the meeting

· The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting).

· However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room.

· All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.

Independent Māori Statutory Board

· Members of the Independent Māori Statutory Board who are appointed members of the committee remain.

· Independent Māori Statutory Board members and staff remain if this is necessary in order for them to perform their role.

Staff

· All staff supporting the meeting (administrative, senior management) remain.

· Other staff who need to because of their role may remain.

Local Board members

· Local Board members who need to hear the matter being discussed in order to perform their role may remain. This will usually be if the matter affects, or is relevant to, a particular Local Board area.

Council Controlled Organisations

· Representatives of a Council Controlled Organisation can remain only if required to for discussion of a matter relevant to the Council Controlled Organisation.

Community Development and Safety Committee

21 March 2019

ITEM TABLE OF CONTENTS PAGE

1 Apologies 7

2 Declaration of Interest 7

3 Confirmation of Minutes 7

4 Petitions 7

5 Public Input 7

6 Local Board Input 7

7 Extraordinary Business 7

8 A Smart Age-friendly Auckland 9

9 Age-Friendly Auckland Project 11

10 New Zealand Police - Update 15

11 Libraries update 17

12 Farmers Santa Parade funding update 19

13 Forward work programme 25

14 Consideration of Extraordinary Items

1 Apologies

Apologies were received from Mayor Phil Goff and Deputy Mayor Bill Cashmore on council business.

2 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3 Confirmation of Minutes

That the Community Development and Safety Committee:

a) confirm the ordinary minutes of its meeting, held on Thursday, 21 February 2019, including the confidential section, as a true and correct record.

4 Petitions

At the close of the agenda no requests to present petitions had been received.

5 Public Input

Standing Order 7.7 provides for Public Input. Applications to speak must be made to the Governance Advisor, in writing, no later than one (1) clear working day prior to the meeting and must include the subject matter. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders. A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.

At the close of the agenda no requests for public input had been received.

6 Local Board Input

Standing Order 6.2 provides for Local Board Input. The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time. The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give one (1) day’s notice of their wish to speak. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.

This right is in addition to the right under Standing Order 6.1 to speak to matters on the agenda.

At the close of the agenda no requests for local board input had been received.

7 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Community Development and Safety Committee

21 March 2019

A Smart Age-friendly Auckland

File No.: CP2019/02643

Te take mō te pūrongo

Purpose of the report

1. To support the Seniors Advisory Panel hosted item on the 21 March 2019 Community Development and Safety Committee meeting agenda on the Age-friendly Auckland project and to inform the committee on this matter.

Whakarāpopototanga matua

Executive summary

Background

2. The Community Development and Safety Committee is hosting a series of themed individual meetings throughout 2019 with advisory panels to hear about their work. It has been agreed that the respective panel will co-host the item and suggest the theme, speaker, venue etc for consideration by the committee chair.

3. The Seniors Advisory Panel is the first such session and in discussion with the panel and committee chair the theme for this session has been agreed as A Smart Age-friendly Auckland.

4. At its July 2018 meeting the Environment and Community Committee resolved to seek membership to the World Health Organisation Global Network of Age-friendly Cities and Communities. Auckland Council is developing a region-wide cross-sector age-friendly action plan to progress this commitment. An application to the network for membership will then be lodged.

Presentations

5. The Seniors Advisory Panel is kaitiaki for this project and it has prepared presentations and material to inform the committee and enable discussion on this subject.

6. A number of ideas for content for the session were discussed and investigated by the panel and staff in discussion with the committee chair. The panel is excited to have secured Sir Bob Harvey as its keynote speaker and also a presentation by Dr Elizabeth Broadbent from the University of Auckland.

7. Sir Bob Harvey KNZM QSO has a long and distinguished public career in areas supporting his passions of leadership in its broadest sense, natural justice and the environment. This includes 18 years as mayor of Waitakere City and chairing or being on boards of numerous organisations.

8. Sir Bob will talk about ageing in the outdoors and the truly amazing results gained by following the Japanese philosophy of Shinrin-yoku. This uses walking in parks and forests for the betterment of health and wellbeing. Sir Bob will focus on using Auckland parks in winter and summer as special places helping the elderly to live longer and healthier lives.

9. Dr Broadbent holds an MSc and PhD in Health Psychology from the University of Auckland, and has a particular interest in the psychological aspects of robotics and in psycho-neuroimmunology. In 2017 Dr Broadbent visited Tufts University and Massachusetts Institute of Technology in Boston with a Fulbright award to study companion robots. Her current research interests include human-robot interaction in health contexts, the emotional connections we form with robots, and how we can build emotional intelligence and empathy skills in robots.

10. Dr Broadbent will talk about the use of robots and digital humans for healthcare and will have with her a Paro robot used for companionship and/or calming people with dementia.

11. A statement from the Office for Seniors is also expected and verbal or written reports from other parties with an interest in this subject may be provided. The panel has circulated information on the session to its contacts and public input may result.

Auckland Council Age-friendly Project

12. A staff report outlining work towards delivering on an Age-friendly Auckland is included separately on this agenda.

Ngā tūtohunga

Recommendation

That the Community Development and Safety Committee:

a) thank the Seniors Advisory Panel and presenters for their work in putting together this session and assisting the committee in understanding the subject.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	John Nash - Programme Manager,Waiheke & Gulf Islands
Authoriser	Ian Maxwell - Director Community Services

Community Development and Safety Committee

21 March 2019

The Age-Friendly Auckland Project

File No.: CP2019/03629

Te take mō te pūrongo

Purpose of the report

1. To update the Community Development and Safety Committee on the Age-Friendly Auckland Project.

Whakarāpopototanga matua

Executive summary

2. On 10 July 2018, the Environment and Community Committee resolved for Auckland to seek membership to the World Health Organisation (WHO) Global Network of Age-friendly Cities and Communities.

3. The purpose of the Age-Friendly Auckland Project is to develop a region-wide cross-sector Age-friendly Action Plan.

4. The Action Plan will raise awareness of older persons’ needs and contributions and improve outcomes for older Aucklanders (residents 65 years and over). This will enable Auckland to obtain membership of the WHO Global Network of Age-friendly Cities and Communities (the Network) and demonstrate our collective commitment to Auckland being friendly and inclusive.

5. This is a ‘whole of Auckland’ action plan and it is expected that communities and other organisations will contribute to its development and eventual implementation.

6. The council is coordinating the development of the plan and it is expected the wider council whānau will also have a role in leading and partnering on the delivery of agreed actions within the plan.

Ngā tūtohunga

Recommendation

That the Community Development and Safety Committee:

a) receive the report and notes that stakeholder and community engagement associated with the development of the Age-Friendly Auckland Project will commence in April 2019.

Horopaki

Context

Older Aucklanders are an increasing part of the region’s population

Auckland will be home to substantially larger numbers and greater proportions of ethnically and culturally diverse older people over the next few decades. The older population is growing faster than any other age-group and is predicted to increase from 11 per cent in 2013 to 19 per cent by 2046.

The ageing population will create greater and more complex demand for services and infrastructure. Insufficient planning for this could mean the challenges worsen as the number of older people grows significantly over the next 20 years.

Some older Aucklanders have needs that are not being met by existing services

While Auckland is a great place to live, for most older people there are some who face greater challenges. Those in the “older-old” age group and of lower socio-economic status are more likely to be socially excluded.

We will collaborate with older Aucklanders and stakeholders to build the plan

To develop the plan, Auckland Council will work collaboratively with stakeholders and the community to:

a. raise awareness and build buy-in

b. include the diverse voices of older Aucklanders

c. identify practical and realistic actions and ideas

d. gain partners to deliver actions in the plan.

The engagement period will run from April through to September 2019. Engagement activity will be held across the region and online for stakeholders and the community. The action plan is expected to be ready for approval in early 2020 and the application to the Network submitted shortly after.

The project uses the eight domains of the WHO age-friendly framework

The domains cover all the aspects of community life that need to be considered when developing an age-friendly action plan:

Domain

1. Outdoor spaces and buildings

2. Transportation

3. Housing

4. Social participation

5. Respect and social inclusion

6. Civic participation and employment

7. Communication and information

8. Community support and health services

We will also explore ‘Culture and identity’ as this reflects Auckland’s bi-cultural foundation and population diversity.

Opportunities for older people and stakeholders to be involved

Input and participation in the age-friendly project from older people and other stakeholders is essential to developing an action plan that meets the needs of all older Aucklanders. There will be opportunities for people to:

· Contribute ideas and knowledge in community engagements

· Promote the age-friendly project and engagements

· Inform their networks and community about the project and how they can participate

· Encourage conversations in their community

· Deliver actions to make Auckland a better place to live for older Aucklanders.

We are currently setting up stakeholder and community engagement. Elected members will be informed of engagement opportunities which they are welcome to attend to hear directly from older Aucklanders.

Community engagement opportunities include:

Engagement

Purpose and description

Indicative timing

Pan Panel Forum

· Inform panels of the project

· Raise awareness and build buy-in and support

· Gain community contacts

· Promote opportunity to hold conversations with their own communities

· Opportunity to hear from a diverse range of people

· Identify potential ideas and actions

May 2019

Community workshops

- Held across Auckland

Some targeting specific audiences e.g. Māori, Pacifica and LGBTI

· Raise awareness and build buy-in and support

· Opportunity to hear from a diverse range of older people and wider community

· Gain greater insight into the issues and opportunities for older Aucklanders

· Identify potential ideas and actions

April – July 2019

Ngā koringa ā-muri

Next steps

7. Once input has been gathered from older people and stakeholders this will be used to develop an action plan and other material needed to obtain membership of the WHO Global Network of Age-friendly Cities and Communities. We expect to seek membership by the end of 2019/20.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Rebecca Kruze, Principal Policy Analyst
Authoriser	Ian Maxwell - Director Community Services

Community Development and Safety Committee

21 March 2019

New Zealand Police - Update

File No.: CP2019/03412

Te take mō te pūrongo

Purpose of the report

1. To update the Community Development and Safety Committee on the New Zealand Police and its activity in relation to safety for seniors, including:
- senior abuse
- scams targeting and impacting older people
- general safety around town centres.

Ngā tūtohunga

Recommendation

That the Community Development and Safety Committee:

a) receive the update and thank the New Zealand Police representatives for their attendance.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Sonya Inger - Governance Advisor
Authoriser	Ian Maxwell - Director Community Services

Community Development and Safety Committee

21 March 2019

Farmers Santa Parade funding update

File No.: CP2019/03404

Te take mō te pūrongo

Purpose of the report

1. To provide an update on council funding to the Farmers Santa Parade (the parade).

Whakarāpopototanga matua

Executive summary

2. In a letter to council dated 23 January 2019, Auckland Tourism, Events and Economic Development (ATEED) proposed to cease funding of the parade, after reviewing the alignment of funding programmes with outcome priorities.

3. On 21 February 2019, the Community Development and Safety committee requested ATEED to reconsider this decision and for council staff to provide an update of the funding options at the March committee meeting (COM/2019/6).

4. In response to this request, ATEED has proposed to transfer the parade funding budget of $45,000 to council to administer.

5. Staff recommend this option as it will restore the previous funding level to the parade and mitigate the risk of a reduction in event delivery due to a reduction in funding.

Ngā tūtohunga

Recommendation/s

That the Community Development and Safety Committee:

a) thank ATEED for reviewing their decision to cease funding the Farmers Santa Parade

b) acknowledge ATEED securing the future funding of the Farmers Santa Parade at $45,000 per annum.

Horopaki

Context

6. The parade is an annual event that has an 85-year history and is delivered by the Auckland Children’s Christmas Parade Trust.

7. Since 2011, ATEED have provided annual grants of between $45,000 and $55,000 and event facilitation support. The rationale for this support included the social and local economic outcomes the parade brings to Auckland.

8. The launch of the Destination AKL 2025 Strategy in 2018 and the introduction of the Accommodation Providers Targeted Rate in the 2017/2018 financial year led ATEED to review the degree to which programmes contributed to their primary outcomes sought.

9. In a letter to council dated 23 January 2019, ATEED proposed to cease funding of the parade as it no longer met their criteria for support because it does not deliver economic benefits, bed nights or profile.

10. The parade was considered to deliver on outcomes primarily related to engaging residents and providing quality experiences for Aucklanders, and therefore should be regarded as a community event.

11. On 21 February 2019 the Community Development and Safety committee received an update on funding of the parade and requested ATEED to reconsider this decision and for council staff to provide an update of the funding options at the March committee meeting (COM/2019/6).

Tātaritanga me ngā tohutohu

Analysis and advice

12. Since the February committee meeting, staff have been in negotiations with ATEED regarding funding options for the parade.

13. In a letter to Mayor Goff dated 5 March 2019 (Attachment A), ATEED confirmed that funding for the parade had been re-considered and they proposed that it be reinstated by way of a transfer of the $45,000 funding to council.

14. Council Arts Community and Events department will then assume responsibility for administering funding for the parade.

15. Staff recommend this option as it will restore the previous funding level to the 2019 parade and mitigate the risk of a reduction in event delivery due to a reduction in funding.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16. Funding of $45,000 for the 2019 parade will be transferred from ATEED to council, to be administered by council. On-going discussions will occur regarding the administration by council and funding for future years.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. The parade is considered a regional event however, the Farmers Santa Parade Trust also have the option to apply for a Waitemata Local Board grant, in addition to the regional funding by council.

Tauākī whakaaweawe Māori

Māori impact statement

18. There are no Māori impacts of the decision to reassign parade funding from ATEED to council.

Ngā ritenga ā-pūtea

Financial implications

19. ATEED have confirmed that funding for the 2019 parade will be reinstated by way of a transfer of the $45,000 funding to council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

20. The decision to reassign funding for the 2019 parade from ATEED to council will mitigate the risk of a reduction in event delivery due to a reduction in funding.

Ngā koringa ā-muri

Next steps

21. Council Finance will implement the budget transfer.

22. Council Arts Community and Events department will assume responsibility for administering funding for the parade.

Ngā tāpirihanga

Attachments