Komiti ā Pūtea, ā Mahi Hoki /

Finance and Performance Committee

OPEN MINUTES

Minutes of an extraordinary meeting of the Finance and Performance Committee held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Wednesday, 20 March 2019 at 9.44am.

present

Chairperson	Cr Ross Clow
Members	Cr Josephine Bartley
	Cr Dr Cathy Casey
	Cr Chris Darby
	Cr Hon Christine Fletcher, QSO	Until 12.20pm, Item 7
	Mayor Hon Phil Goff, CNZM, JP	Until 10.27am, Item 7
	Cr Richard Hills	From 10.05am, Item 7
	Cr Mike Lee	From 10.41am, Item 7
	Cr Daniel Newman, JP	From 10.02am, Item 7
	Cr Sharon Stewart, QSM
	IMSB Chair David Taipari	Until 2.56pm, Item 7
	Cr Sir John Walker, KNZM, CBE	Until 10.35am, Item 7
	Cr John Watson	Until 2.05pm, Item 7
	Cr Paul Young

ABSENT

Members	Deputy Mayor Bill Cashmore
	Cr Fa’anana Efeso Collins
	Cr Linda Cooper, JP
	Cr Alf Filipaina
	IMSB Member Terrence Hohneck
	Cr Penny Hulse
	Cr Greg Sayers
	Cr Desley Simpson, JP
	Cr Wayne Walker

Finance and Performance Committee 20 March 2019

1          Apologies

Resolution number FIN/2019/28

MOVED by Chairperson R Clow, seconded by Cr C Fletcher:

That the Finance and Performance Committee:

a) accept the apologies from Deputy Mayor BC Cashmore, Cr L Cooper, Cr P Hulse, and Cr W Walker for absence, on council business; Cr E Collins, IMSB Member T Hohneck, Cr G Sayers, and Deputy Chairperson Cr D Simpson for absence; and Mayor P Goff for early departure, on council business; and Cr C Fletcher for early departure.

CARRIED

Note: subsequent apologies for lateness were received from Cr A Filipaina for absence; Cr R Hills for lateness, on council business; and Cr D Newman for lateness.

2          Declaration of Interest

There were no declarations of interest.

3          Petitions

There were no petitions.

4          Public Input

There was no public input.

5          Local Board Input

There was no local board input.

6          Extraordinary Business

There was no extraordinary business.

7	Auckland Council Group and Auckland Council quarterly performance reports to 31 December 2018
	Cr D Newman joined the meeting at 10.02am. Cr R Hills joined the meeting at 10.05am. Mayor P Goff retired from the meeting at 10.27am. Cr J Walker retired from the meeting at 10.35am. Cr M Lee joined the meeting at 10.41 am.
	Auckland Council Group Performance and Cross Organisational Initiatives A PowerPoint presentation was given.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number FIN/2019/29 MOVED by Chairperson R Clow, seconded by Cr D Newman: That the Finance and Performance Committee: a)         receive the Auckland Council Group Quarterly Performance Report for the period ending 31 December 2018 which includes the Auckland Council and substantive Council-Controlled Organisations: Auckland Tourism, Events and Economic Development Limited; Auckland Transport; Panuku Development Auckland; Regional Facilities Auckland; and Watercare Services Limited. CARRIED
	Panuku Development Auckland Adrienne Young Cooper, Chairperson; Roger MacDonald, Chief Executive; and Carl Gosbee, Director, Corporate Services addressed the committee and gave a PowerPoint presentation.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	IMSB Chair D Taipari left the meeting at 10.58am. IMSB Chair D Taipari returned to the meeting at 11.12am. The meeting adjourned at 11.31am and reconvened at 11.42am.
	Auckland Tourism, Events and Economic Development Limited Mark Franklin, Chairperson; Nick Hill, Chief Executive; and Jacky Hollingsworth, Chief Financial Officer addressed the committee and gave a PowerPoint presentation.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Cr C Darby left the meeting at 11.54am. Cr C Darby returned to the meeting at 12.06pm. Cr C Fletcher retired from the meeting at 12.20pm. IMSB Chair D Taipari left the meeting at 1.00pm.
1.00pm            Pursuant to Standing Order 3.1.4 the meeting lapsed for want of a quorum and the meeting agreed to continue to hear presentations on an informal basis. Pursuant to Standing Order 3.1.4, Members in attendance were listed below: Chairperson  Cr Ross Clow Members        Cr Josephine Bartley Cr D Cathy Casey Cr Chris Darby Cr Richard Hills Cr Mike Lee Cr Daniel Newman, JP Cr Sharon Stewart Cr John Watson Cr Paul Young
	Regional Facilities Auckland Andrew Barnes, Chairperson; Jonathan Wilcken, Director – Strategy; Simon Tran, Chief Finance Officer and Paul Nisbet, Director – Venue Development Strategy addressed the committee and gave a PowerPoint presentation.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. Also present was Paul Brewer, Chief Operating Officer.
	Watercare Services Limited Margaret Devlin, Chairperson; Raveen Jaduram, Chief Executive Officer; and Marlon Bridge, Chief Financial Officer addressed the committee and gave a PowerPoint presentation.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Auckland Transport Dr Lester Levy, Chairperson; Wayne Donnelly, Deputy Chairperson; Shane Ellison, Chief Executive; and Wally Thomas, Executive General Manager Stakeholder, Communities and Communication were present and addressed the committee and gave a PowerPoint presentation was given.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. Also present were David Bardsley – Group Manager Finance, Randhir Karma – Group Manager Network Management, Alan Wallace – Portfolio Delivery Director (Asset Maintenance and Renewals), Natasha Whiting, Executive General Manager Culture and Transformation.
	Auckland Council Note:  the presentation on Auckland Council’s performance did not proceed.  Subsequently, this item has been placed on the agenda for the Governing Body meeting scheduled to be held on Thursday, 28 March 2019.
	Attachments a     20 March 2019 - Finance and Performance Committee, Item 7 - Auckland Council Group Performance - PowerPoint presentation b     20 March 2019 - Finance and Performance Committee, Item 7 - Panuku Development Auckland - PowerPoint presentation c    20 March 2019 - Finance and Performance Committee, Item 7 - Auckland Tourism, Events and Economic Development Limited - PowerPoint presentation d    20 March 2019 - Finance and Performance Committee, Item 7 - Regional Facilities Auckland - PowerPoint presentation e     20 March 2019 - Finance and Performance Committee, Item 7 - Watercare Services Limited - PowerPoint presentation f     20 March 2019 - Finance and Performance Committee, Item 7 - Auckland Transport - PowerPoint presentation

8          Consideration of Extraordinary Items

There was no consideration of extraordinary items.

1.00pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Finance and Performance Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................