Agenda of Franklin Local Board

The Chair will open the meeting and welcome everyone present.

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Franklin Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 26 February 2019 as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Franklin Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Franklin Family Support

Te take mō te pūrongo / Purpose of the report

1. Jessica Timmins, General Manager Franklin Family Support, will be in attendance to share plans for a community hub in Franklin.

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) receive the presentation regarding a community hub proposal and thank Jessica Timmins from Franklin Family Support for her attendance.

8.2 Deputation: Formosa Golf Resort- Rezoning Proposition - Philip Comer, Harrison Grierson

Te take mō te pūrongo

Purpose of the report

1. Philip Comer from Harrison Grierson will be present to speak on behalf of the Formosa Golf Resort re-zoning proposition.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) receive the presentation on the Formosa Golf Resort rezoning proposition and thank Philip Comer from Harrison Grierson for his attendance.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Jon Reeves from the Public Transport Users Association on airport trains.

Te take mō te pūrongo

Purpose of the report

1. Jon Reeves from the Public Transport Users Association will be in attendance to speak on airport trains.

Whakarāpopototanga matua

Executive summary

2. Jon Reeves from the Public Transport Users Association will be in attendance to speak on airport trains.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) thank Jon Reeves from the Public Transport Users Association for his attendance.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Franklin Local Board

26 March 2019

Franklin Local Board Grants Programme 2019/2020

File No.: CP2019/02493

Te take mō te pūrongo

Purpose of the report

1. To adopt the Franklin Grants Programme 2019/2020

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3. The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year.

4. This report presents the Franklin Grants Programme 2019/2020 for adoption (see Attachment A).

Ngā tūtohunga

Recommendation

That the Franklin Local Board:

a) adopt the Franklin Grants Programme 2019/2020

Horopaki

Context

5. The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

6. The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year. The local board grants programme guides community groups and individuals when making applications to the local board.

7. The local board community grants programme includes:

· outcomes as identified in the local board plan

· specific local board grant priorities

· which grant types will operate, the number of grant rounds and opening and closing dates

· any additional criteria or exclusions that will apply

· other factors the local board consider to be significant to their decision-making.

8. Once the local board grants programme 2019/2020 has been adopted, the types of grants, grant rounds, criteria and eligibility with be advertised through an integrated communication and marketing approach which includes utilising the local board channels.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. The new Franklin Grants Programme has been workshopped with the local board and feedback incorporated into the grants programme for 2019/2020.

10. The new grant programme includes:

· grant round dates which exclude decision dates coinciding with the local government elections in October 2019

· minimum and maximum amounts for the school swimming pool grant

· clarification that the waterway protection fund includes a 50 per cent contribution by the applicant and the grant round to open in 2020.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

12. Based on the main focus of an application, a subject matter expert from the relevant council unit will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

13. The grants programme has been developed by the local board to set the direction of their grants programme. This programme is reviewed on an annual basis.

Tauākī whakaaweawe Māori

Māori impact statement

14. All grant programmes respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to organisations delivering positive outcomes for Māori. Applicants are asked how their project aims to increase Māori outcomes in the application process.

Ngā ritenga ā-pūtea

Financial implications

15. The allocation of grants to community groups is within the adopted Long-term Plan 2018 -2028 and local board agreements.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

16. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy. Therefore, there is minimal risk associated with the adoption of the grants programme.

Ngā koringa ā-muri

Next steps

17. An implementation plan is underway and the local board grants programme will be locally advertised through the local board and council channels, including the council website, local board facebook page and communication with past recipients of grants.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Franklin Grants Programme 2019/2020	13

Ngā kaihaina

Signatories

Author

Marion Davies - Grant Operations Manager

Authorisers

Shane King - Head of Operations Support

Nina Siers - Relationship Manager

Franklin Local Board

26 March 2019

Auckland Transport monthly report to Franklin Local Board

File No.: CP2019/02428

Te take mō te pūrongo

Purpose of the report

1. To update the Franklin Local Board (FLB) about transport related matters in its area including Local Board Transport Capital Fund.

Whakarāpopototanga matua

Executive summary

2. A decision is not required this month but the report contains information about the following matters:

· Information on the Safer Speeds Bylaw consultation.

· A response to FLB’s resolution FR/2019/4 related to Pukekohe Train Station and maintenance issues in the town centres.

· An update on the Pukekohe Comprehensive Parking Management Plan

3. This report also provides an update on Local Board Transport Capital Fund (LBTCF) projects.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) receive the report entitled ‘Auckland Transport update to the Franklin Local Board – March 2018’

Horopaki

Context

4. This report addresses transport related matters in the local board area and includes information on the progress of the LBTCF projects.

5. Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. It reports on a monthly basis to local boards as set out in the Local Board Engagement Plan. This monthly reporting supports the important engagement role local boards play within and on behalf of their local communities on transport matters.

6. The Local Board Transport Capital Fund is a capital budget provided to all local boards by Auckland Council and delivered by AT. Local boards can use this fund to deliver transport infrastructure projects that they believe are important to their communities but are not part of AT’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

Safer speeds bylaw consultation

7. AT is currently fast-tracking implementation of a speed management plan for Auckland and delivering an ambitious $700 million safety infrastructure acceleration programme estimated to reduce deaths and serious injuries (DSi) by up to 18% over an initial three-year period, and by up to 60% by 2028. It will deliver major, minor and mass-action safety engineering projects, including speed management on high-risk routes and locations across the network.

8. As part of this programme, AT is proposing to change speed limits across Auckland using the Speed Limits Bylaw. This is in accordance with the special consultative procedure under the Local Government Act 2002 and with the Land Transport Rule: Setting of Speed Limits 2017 with regard to the new speed limits themselves.

9. Consultation on AT’s Speed Limit Bylaw began on 28 February and closes on 31 March. Any member of the public can submit their views during the consultation period on any aspect of the proposal.

10. The following documents relevant to the consultation are appended to this report:

· Attachment A - the statement of proposal for the Proposed Speed Limits Bylaw 2019;

· Attachment B - the proposed Speed Limits Bylaw; and

· Attachment C - summary of proposed changes in the Franklin area.

11. The Bylaw contains a complete list of the roads proposed for changes, including information on their current speed limits and the proposed speed limits. Attachment C shows a summarised list of the main changes specific to the FLB area.

12. Following consultation, the feedback will be analysed and any required changes made. The AT Board will then make and pass the new bylaw with the recommended changes.

13. Once consultation on the bylaw is complete and the bylaw is adopted there will be changes of signage and sometimes supporting engineering measures to encourage driving at slower speeds. These measures could include installing raised zebra crossing, raised tables, speed humps and narrowing roads.

14. The timeline for the process is:

Step

When

Compile list of changes to speed limits	Completed
Engagement with Local Boards and Councillors	Completed in October – December 2018
Approval for consultation sought from the Auckland Transport Board	Completed in December 2018
Public consultation on the Bylaw	28 February – 31 March 2019
Analysis and feedback	April – May 2019
Bylaw (with changes resulting from public feedback) approved by the Auckland Transport Board	June – July 2019
Implementation of the speed limit changes	August 2019 onwards

15. The purpose of the Bylaw consultation is to make people aware of the need to reduce speeds on our roads, and to provide them with the opportunity to give feedback on AT’s proposed solutions.

16. Specifically, the consultation will ask for feedback on:

· The detail of the bylaw we want to introduce; and

· The specific roads where we want to reduce the speed limits.

17. AT has embarked on a large stakeholder management engagement, identifying and contacting approximately 500 stakeholder groups across Auckland. This includes working with AT’s key partners and core stakeholders, such as, but not limited to local boards, residents’ associations, business associations, boards of trustees, health professionals, the freight industry, schools, accessibility groups and groups that represent the elderly.

18. Communication of the consultation and invitations to members of the public to make submissions will be wide ranging, with a region-wide multi-media campaign including:

· Brochures posted to approximately 111,000 residents on affected roads;

· Advertisements in local papers;

· Radio advertising during key commuter times; and

· Posters on public transport and in places such as libraries, community centres, AT carparks etc.

· Local public events included an event on Saturday 16 March 8am - 11am at Franklin Market, 9 Massey Ave, Pukekohe

19. There are a number of ways you can give feedback:

· Online at www.at.govt.nz/speed and www.at.govt.nz/haveyoursay;

· By way of submission forms available from 12 February 2019;

· In person. Those who wish to be heard by a Hearing Panel will be given the opportunity to do so. Please contact AT on phone (09) 355 3553 if you would like to be heard in person. You will be informed of the time and venue for the hearing of submissions.

· For any queries please contact ATSpeedProgramme@at.govt.nz.

20. If adopted, the proposed speed limit changes will come into effect in August this year.

Airport Botany Rapid Transit – Puhinui Station

21. The Airport to Botany Rapid Transit project will deliver a new public transport link between the airport, Manukau and Botany. This will improve accessibility in the south-west, southern and eastern areas of Auckland. Puhinui station has been identified as an important public transport link to the rail network and as such, will be significantly upgraded.

22. This project is one of the three projects that make up the Southwest Gateway programme where AT, the NZ Transport Agency, and Auckland Airport are working together to deliver three projects that will improve access and allow for future growth. The other two projects are:

· 20Connect
A state highway project led by NZ Transport Agency to improve access and customer journey experiences to and from the airport and surrounding area on the state highway network. The improvements may include technology to better manage the network, roading improvements and providing more transport choices.

· Auckland Airport precinct developments
The airport area will undergo a dramatic transformation over the next 30 years led by Auckland Airport, to provide a seamless experience for airport customers by improving public transport and pedestrian and cycle access.

March update on Airport to Botany Rapid Transit

23. The technical work is currently underway and will confirm the preferred rapid transit route alignment through from Botany to the airport.

Early Improvements to Airport Access

24. Puhinui Interchange:

· Preliminary design completed and under review internally by AT.

· Procurement evaluation, which includes social procurement and sustainability criteria, are underway.

· Resource consent pre-application meetings are also underway.

· Paper to NZTA Board in December 2018 seeking funding approval for detailed design phase and currently awaiting a formal decision.

25. Other early improvements:

· Concept designs complete for proposed Puhinui Road bus lanes, and Mangere Walking & Cycling Projects.

· Draft Business Case on track to be completed first quarter of 2019.

· Public consultation on proposed early improvements to commence second quarter 2019.

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Transport Capital Fund (LBTCF)

26. Through Auckland Council’s Long Term Plan 2018-2028, LBTCF funding has been increased to a total of $20.8 million per annum across all 21 local boards.

27. The allocation for the FLB has also increased, with the updated figures for the remainder of this electoral term reflected in Table 1 below:

Table 1: FLB Transport Capital Fund Financial Summary

Franklin Local Board Transport Capital Fund Financial Summary
Total Funds Available in current political term	$2,856,450
Amount committed to date on projects approved for design and/or construction	$2,855,965
Remaining Budget left	$485.00

28. Table 2 below shows the status of projects to which LBTCF has already been committed.

Table 2: Status update on current Local Board Transport Capital Fund projects

Project	Description	Current status	Status change	Funds allocated
Upgrade of Beachlands town centre gardens		Completed	No	$263,063
First View Avenue, Beachlands	Installation of new kerb and channel between Sunkist Bay and Wakelin Roads (both sides)	Completed	No	$315,339
Second View Avenue, Beachlands	Installation of new kerb and channel between Puriri and Cherrie Roads (north side)	Completed	No	$331,265
Station Road parking and pedestrian improvements	A project to formalise and improve parking on Station and Birch Roads, and improve pedestrian safety by providing new footpath on Station Road, Pukekohe. On 25 September 2018, the FLB approved $181,104	Work to develop a firm order of costs has been completed. A workshop is to be organised with the local board to review the firm estimate of cost.	Yes	$181,104
Beachlands Kerb and Channel	Improvements Project to install kerb and channel in Beachlands on following roads: · Shelley Bay Road · Karaka Road · First View Ave · Second View Ave	The local board approved project ROC estimate up to $1.18m to progress to detailed design and report back with Firm Estimate of Cost.	No	$1.18m
Tourist Road-Monument Road intersection electronic warning signage	Installation of electronic warning signage on each and smart studs on the Tourist Road.	The local board approved project ROC estimate up to $80,000 to progress to detailed design and report back with Firm Estimate of Cost. Further investigation required before this proposal can progress to design.	Yes	$80,000

Responses to resolutions

29. At the FLB business meeting in February 2019, the local board passed the following resolutions:

Resolution number FR/2019/4

That the Franklin Local Board:

b) notes with disappointment that the report into the removal and refurbishment of the Pukekohe Train Station did not consider options beyond the full removal and refurbishment of the building.

30. AT has invested $15,000 in delivering a report that provided the information requested by the FLB in Resolution FR/2018/48 that states:

“request Auckland Transport to commission a full building investigation/structural report on the old station building and, if the building is deemed possible to relocate, also estimated costs for both relocating the building and reinstating it on a new site with upgrades as necessary to comply with building code standards”

31. The GHD report attached to the February AT Monthly Update report fulfilled this request. This resolution does not mention providing information about other options for preservation of all or part of the station on or near the platform.

c) request that AT support the FLB and the community to protect and celebrate Pukekohe’s important rail heritage in the spirit of collaboration and partnership.

32. AT always seeks to support local boards to meet the needs of their community and in ‘good faith’ invested $15,000 of public money providing a consultant’s report that meets exactly what the FLB requested in Resolution FR/2018/48.

33. AT has also offered a range of other ways that it can support the local board and community to protect and celebrate Franklin’s rail heritage.

d) request that Auckland Transport retains its commitment to the board and allocate the required funds to identify options and develop designs that will retain aspects of rail heritage in or around Pukekohe Train Station.

34. Section 39 of the Local Government (Auckland Council) Act Auckland 2009 defines AT’s purpose stating: “The purpose of AT is to contribute to an effective, efficient, and safe Auckland land transport system in the public interest”. Use of AT funds to fund design studies for preserving historic buildings does not contribute to that purpose.

35. Further, AT’s expert advice provided to the FLB is that the size and planned use of the platform mean that there is little opportunity for a design process to retain any element of the existing railway station on the platform.

36. AT is not able to invest any money in developing concept plans for using all or part of the historic station in what is almost certainly going to be an ‘off platform’ solution.

e) request, if unwilling to allocate funding, that Auckland Transport discuss with the board other options for supporting board and community to protect and celebrate Pukekohe’s rail heritage.

37. AT is willing to support further third-party or board-led exploration into opportunities to celebrate or retain Pukekohe’s rail heritage at the discretion of the local board by:

· Providing advice to any FLB or other third party funded design study.

· Negotiating the preservation of parts of the station during demolition so that they can be removed to storage and re-used (providing the total cost of demolition remains the same).

· Incorporating pictures provided by FLB on the new shelter’s translucent protective coating that capture the history of rail in the area.

f) request technical advice and a rough order of costs on improvements to roading and parking provision on Otau Mountain Road (Clevedon) that will support increased and safer use after the opening of the Hunua Trail, a NZ Cycle Trail Heartland Ride.

38. AT will undertake an investigation as requested and will report back in May 2019.

g) request a workshop with Auckland Transport to discuss customer request service levels and the response to community and local board members requests.

h) note with concern a deterioration in the maintenance and levels of service in the Pukekohe, Waiuku, Clevedon and Wakelin Road (Beachlands) town centres, and request a report in regard to current service levels within town centres, including street washing and sweeping, weed and rubbish removal, and maintenance of street furniture and signs.

i) request detail from Auckland Transport that confirms agreed service levels for the cleaning of streetscapes throughout the FLB area are being audited, monitoredand maintained, and if changes have been made, provide an explanation for this.

39. In regards to the previous three resolutions, AT advises that the local board’s concerns have been noted and referred to the relevant AT department to address. A workshop will be organised for the local board as requested in March/April 2019.

Local projects and activities

Pukekohe Comprehensive Parking Management Plan

40. In November 2017 the FLB requested that AT carry out a Comprehensive Parking Management Plan (CPMP) for Pukekohe.

41. This was carried out over 2018 and finalised in February 2019. The report was circulated to local board members on 28 February 2018.

42. The report was shared with Panuku Development Auckland, to inform the work they are undertaking as part of the regeneration programme for Pukekohe.

Pukekohe Travel Demand proposal

43. The FLB requested that AT support a project within the Pukekohe area to promote a change in travel behaviour and encourage more people to use the public transport options available, particularly local bus services but also train services.

44. The Travel Demand Team is developing a draft Plan of Action, which is expected to be shared later this month. The plan is intended to be implemented by the end of June 2019.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

45. The impact of information (or decisions) in this report is/are confined to AT and do/does not impact on other parts of the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Local Board consultations

46. Auckland Transport provides the FLB with the opportunity to comment on transport projects being delivered in the local board area.

47. The board’s views on any proposed schemes are taken into account during consultation on those proposals.

48. In the reporting period ending February 2019, a number of projects were put forward for comment by the FLB, but due to closing dates for feedback, will be included in next month’s report.

Traffic Control Committee resolutions

49. Traffic Control Committee (TCC) decisions within the FLB area are reported on a monthly basis. The decisions within the local board area in the period of February 2019 are reflected in Table 3 below:

Table 3: Traffic Control Committee Decisions

Street

Area

Work

Decision

Upper Queen Street, Deol Drive, Laylin Place, Woodlands Road, Webb Street, Quarry Road, Bayly Road, Ray Wright Road, Tuakau Road

Pukekohe

50kph Permanent Speed Limit, 60kph Permanent Speed Limit 80kph Permanent Speed Limit

Carried

Artists Avenue, Ninth View Avenue, Marine Garden Crescent, Angiangi Crescent, Marangai Place, Cadwill Drive,

Beachlands

No Stopping At All Times

Angle Parking

Give-Way Control

Traffic Island

Carried

Tauākī whakaaweawe Māori

Māori impact statement

50. The proposed decision of receiving the report or requesting cost estimates has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

51. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

52. The proposed decision of receiving the report has no risks.

Ngā koringa ā-muri

Next steps

53. AT will provide another update report to the board at the next monthly meeting.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Statement of Proposal (Under Separate Cover)
b ⇨	Proposed Speed Limits Bylaw 2019 (Under Separate Cover)
c ⇨	Summary of proposed speed changes in the Franklin area (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Kenneth Tuai, Elected Member Relationship Manager, AT

Authorisers

Jonathan Anyon, Manager Elected Member Relationship Managers, AT

Nina Siers - Relationship Manager

Franklin Local Board

26 March 2019

Endorsement of the Hunua Trail Aspirational Plan (2018)

File No.: CP2019/02961

Te take mō te pūrongo

Purpose of the report

1. To endorse the Hunua Trail Aspirational Plan (2018).

Whakarāpopototanga matua

Executive summary

2. This report introduces the Hunua Trail Aspirational Plan (2018) (Attachment A).

3. The Franklin Local Board has been supportive of the development of a walking and cycling trail through the Hunua Ranges; the Hunua trail. The initiative aligns with the need for more trails identified in the Local Board Plan 2017 in Outcome 1 - ‘A well cared for natural environment’ and Outcome 4 - ‘Growth is dealt with effectively’.

4. Initial engagement with stakeholders and delivery partners including Watercare, Auckland Transport, Regional Parks and mana whenua identified strong support for the trail concept.

5. The local board subsequently commissioned the development of an aspirational plan via ATEED and in consultation with partners and stakeholders to inform Hunua Trail development and delivery as a platform for local economic development.

6. The Hunua Trail project has also achieved ‘Heartland Ride’ accreditation from NZTA and inclusion within the New Zealand Cycle Trail network based on the Hunua Trail Draft Aspirational Plan.

7. This report recommends formal endorsement from the board for the Hunua Trail aspirational plan as the key reference document for Hunua Trail development and delivery.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) endorse the Hunua Trail Aspirational Plan (Attachment A).

Horopaki

Context

8. In 2017, the local board and ATEED’s Destination Development Manager discussed the idea of a walking and cycling trail through the Hunua Ranges.

9. While the local board is establishing several trails across the Franklin area, the establishment of a Hunua trail is viewed by the local board differently to the area’s other trails, as it also has potential to be a significant attractor of visitors to the area.

10. Following positive meetings about the Hunua trail concept with mana whenua, Watercare, Auckland Transport, Regional Parks and other stakeholders, the Franklin Local Board contracted Inovo Ltd to undertake scoping the development of the walking and cycling trail.

11. That work resulted in the development of an aspirational plan for the trail, and recommendations on a governance and management structure. The purpose of the aspirational plan is to present the opportunity that the trail’s development will provide to the local community, local business, and the Auckland region more widely, in a way that positively engages those groups.

12. In addition to the plan, the local board submitted an application to have the trail accredited as a Heartland Ride by NZTA. Key land owners and stakeholders provided letters of endorsement for the trail as a part of that application.

13. NZTA provided accreditation of the trail in October 2018 conditional on signage and health and safety steps being implemented. The trail is in fact a pre-existing trail, utilising formed service roads through the Hunua Ranges. The capital expenditure for the trail is therefore relatively low.

14. The next stage of the development of the trail is to address the outstanding tasks required for the trail to formally open, establish the trust to govern the management of the trail, and appoint a trail manager to undertake the day to day operation of the trail.

15. A legal review of access and maintenance issues and establishment of the governance and management arrangements are yet to be completed.

Tātaritanga me ngā tohutohu

Analysis and advice

16. The Franklin Local Board has been a key driver of the development of the Hunua Trail Aspirational Plan and is keen to see its development as a significant attractor of visitors to the area.

17. The local board have also funded New Zealand Tourism Research Institute to research how the tourism sector can best leverage the economic development potential that the establishment of the trail will offer. That research identified the trail could be a significant asset that helps develop and promote the wider tourism offering of the area.

18. Having secured Heartland Ride status from NZTA, the Hunua trail can benefit from promotional activities undertaken by NZTA, which will assist in attracting visitors to the area.

19. It is recommended that the local board endorse the Hunua Trail Aspirational Plan as a show of commitment to the implementation of the development of the trail. This will clearly signal to stakeholders the local board’s support of this initiative and encourage firm stakeholder engagement going forward.

20. Should the local board choose not to endorse the aspirational plan then the proposed Hunua trail will not have the visible political support required to gain support for its implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. The Inovo work to develop the Hunua trail plan secured letters of support from Auckland Council’s Parks, Sport and Recreation and Watercare for the Hunua trail concept. In researching similar trails established elsewhere it was also identified that establishment of a trust was the preferred model for the governance of the trail.

22. In establishing a trust and making the trail operational, there will need to be formal agreement with these parts of the council group with regards to ongoing access and maintenance of the trail. These agreements sit outside the local board’s endorsement of the aspirational plan.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23. The Local Board Plan identifies the establishment of trails as an area of work the community are keen to see, and a number of trails have been under development in Franklin. The Hunua trail is viewed by the local board as also having the potential to attract visitors and bring economic benefit to the area.

24. The local board are keen to support the agreement of these arrangements and also support the trail through incorporation of necessary works into relevant Auckland Council departmental work programmes for 2019/20.

25. Funding was allocated for 2018/19 (SharePoint ID 1375) for continuation of the trail establishment. Funding from SharePoint ID 1782 has also been reallocated to support the establishment of the trail.

Tauākī whakaaweawe Māori

Māori impact statement

26. Mana whenua are a key partner in the proposed Hunua trail and have been engaged throughout the initial discussions and subsequent drafting of the aspirational plan.

27. Continued engagement throughout the establishment of governance and management arrangements for the trail will be required to ensure mana whenua are fully engaged and able to inform the development of the trail.

Ngā ritenga ā-pūtea

Financial implications

28. Funding has already been allocated for the work programme in the current financial year.

29. Future funding requirements will be identified with the local board through the annual work programme development process.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30. The key risk for the Hunua trail is that stakeholder support lessens over time if momentum of the trail development slows. Accreditation as a Heartland Ride and endorsement of the aspirational plan by the local board will provide good reason to bring stakeholders together to reaffirm support.

31. Ensuring a resource is available to progress the next stages of the trail in 2019/20 and coordinating the work programmes of council departments will ensure necessary resources are allocated. Once the required budgets for 2019/20 budgets can be drawn down the establishment of the trail can be finalised relatively quickly.

Ngā koringa ā-muri

Next steps

32. Following endorsement of the aspirational plan by the local board a stakeholder workshop will be held to introduce the trail concept to a wider group of interested parties to gain support for the proposal. The process of identifying interested potential trustees will also commence.

33. Other tasks to be undertaken include:

· picking up the conversation with Auckland Council legal re: implications of a trust formation and how it links with Auckland Council Regional Parks / Watercare as interested parties, with regards to the land the trail crosses.

· progressing the formation of the trust

· coordination of any health and safety assessment that may be required

· picking up conversations with mana whenua regarding aspirations, involvement and opportunities.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Hunua Trail Aspirational Plan (2018) (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Jonathan Sudworth, Local Economic Development Advisor, ATEED

Authorisers

John Norman, Strategic Planning Manager LED, ATEED

Nina Siers - Relationship Manager

Franklin Local Board

26 March 2019

Proposed kauri dieback mitigation in local parks in the Franklin Local Board area

File No.: CP2019/00352

Te take mō te pūrongo

Purpose of the report

1. To endorse high level kauri protection actions for local parks and reserves within the Franklin Local Board area, ahead of the development of a detailed kauri dieback mitigation programme in mid-2019.

Whakarāpopototanga matua

Executive summary

2. To prevent the spread of kauri dieback and protect healthy kauri, staff have analysed all local parks and reserves in the Auckland region and developed recommended high level mitigation measures for each park.

3. This interim report provides the results of the prioritisation of local parks and reserves in the Franklin Local Board area. The report also seeks endorsement of the recommended high level kauri protection actions prior to the development of a detailed programme of works.

4. A detailed kauri dieback mitigation programme will be presented to the board for approval at a mid-2019 business meeting. The report will identify specific works for each park and the associated implementation costs and timeframes.

5. There are approximately 350 local parks throughout the Auckland region that contain kauri. Protection of healthy kauri is the primary objective of council’s kauri dieback management approach.

6. Following the introduction of the natural environment targeted rate, additional funding is available to support the management of kauri dieback in the Auckland region. This funding is prioritised to support the protection of high value (Category A) kauri ecosystems and minimise the risk of spreading kauri dieback.

7. In the Franklin Local Board area there are 26 local parks or reserves that contain kauri ecosystems. All of these parks have been analysed and allocated to one of four kauri dieback management categories, as summarised in this report.

8. Two parks in the local board area are classified as Category A; these are Clevedon Scenic Reserve and Platts Mills Reserve. These parks are of high recreational value and contain a high value kauri ecosystem. Investment will be required to ensure that healthy kauri are protected.

9. Recommended mitigation measures are high level and focus on asset solutions, which could include track upgrades, re-alignment or re-routing of tracks, installation of boardwalks, and installation of hygiene stations. Non-asset solutions such as awareness raising and education will also be undertaken.

10. A list of all the local parks in the local board area that contain kauri, and recommended high level kauri dieback mitigation measures is appended to this report as Attachment A. A copy of the recreational assessment for one selected Category A park has been appended to this report as Attachment B.

11. Further investigations are required to determine the exact nature of the necessary kauri protection works for each park in the local board area, as well as the costs and achievable timelines. These investigations will be completed in April 2019 and the results presented to the board as part of the detailed kauri dieback mitigation programme at a mid-2019 business meeting.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) endorse the following high level kauri protection measures for local parks and reserves:

i) undertake detailed investigations to determine appropriate mitigation measures (such as track upgrades, track re-alignment, track re-routing, or other physical works), and consider temporary closure until mitigation works are completed to protect symptom-free high-value kauri ecosystems in the following Category A parks:

· Clevedon Scenic Reserve

· Platts Mills Reserve

ii) discourage public access through barrier planting and signage in the following Category B parks:

· Āwhitu Central Recreation Reserve

· Kemp Road Scenic Reserve

iii) consider indefinite closure of tracks to prevent infected kauri becoming a source of infection in the following Category B park:

· Matakawau Recreation and Plantation Reserve

iv) discourage public access through barrier planting and signage in the following Category C park:

· Lady Jane Franklin Botanical Reserve

v) note that the final Category B reserve on Waikopua Road 130r is landlocked, while the remaining Category C and Category D parks are considered to be low value kauri ecosystems, thus making them a lower priority for mitigation investment at this stage.

b) note that a detailed kauri dieback mitigation programme with costs and timelines will be developed and submitted to a local board business meeting in mid-2019 for approval.

Horopaki

Context

Natural environment targeted rate funding to support the management of kauri dieback in local parks

12. In June 2018 the governing body adopted Auckland Council’s ten-year budget for the period 2018-2028. This included a natural environment targeted rate which will provide $311 million of additional investment towards environmental outcomes over the next decade (resolution GB/2018/91).

13. Funding has been identified within the plant pathogen workstream of the natural environment targeted rate programme to support the management of kauri dieback. Along with existing local board renewals budgets, this funding will support the provision of physical works such as upgrades of tracks in parks with high-value kauri across the local parks and reserves network.

14. Funding from the natural environment targeted rate will be integrated with existing renewals budgets where available. This funding will be focused on tracks, or sections of tracks where kauri are located within 30 metres of the track, and where the park has been identified as high priority (Category A) in accordance with the categorisation process detailed in the analysis and advice section of this report.

Overview of the kauri dieback mitigation programme

15. There are approximately 350 local parks throughout the Auckland region that contain kauri. The funding available from the natural environment targeted rate will not be able to provide for the protection of all kauri in the region.

16. To manage investment across the region, a risk-based prioritisation approach has been applied. Local parks have been analysed in terms of kauri ecosystem value, recreational value and kauri health status, noting that the council’s primary objective is the protection of healthy kauri.

17. This report focuses on the results of the prioritisation of local parks and reserves and the high level kauri protection measures recommended for each prioritisation category.

Tātaritanga me ngā tohutohu

Analysis and advice

Establishing kauri dieback management prioritisation categories for local parks

18. There are 26 local parks and reserves within the Franklin Local Board area that contain kauri.

19. Each park was assessed and prioritised on the following basis:

· the value of the kauri ecosystem, which was classified as high, medium or low. A kauri ecosystem value was assigned by council ecologists based on the work undertaken by Singers et al (2017): Indigenous terrestrial and wetland ecosystems of Auckland

· the health status of the kauri, which was noted as infected, possibly infected or symptom free. This information was sourced from the council’s active surveillance programme, which includes soil sampling

· the recreational value of the park, which was identified as high, medium or low. Staff analysed key recreational activities such as recreational trails, active transport, visitor destinations, volunteer activity and sports and recreation use. Reviews of reserve management plans (if applicable) and any other relevant strategic documents were undertaken.

20. Each local park has been assigned to one of four kauri dieback management prioritisation categories, as shown in Figure 1.

Figure 1: Kauri dieback management prioritisation categories.

21. A recreational assessment for Category A park Clevedon Scenic Reserve has been appended to this report as Attachment B. Recreational assessments have also identified mana whenua and key stakeholders with interest in the parks. For high and medium recreational value sites, the assessments also describe service outcomes. Examples of service outcomes include connections, access to existing leased areas and facilities, and any planned development.

Identifying high level kauri dieback mitigation measures for local parks and reserves

22. In the context of kauri dieback mitigation, kauri-safe means that a track has a dry, mud-free surface 100 metres along the track before and after the location of kauri or kauri roots. This can be achieved in a variety of ways including boardwalks, box steps, applying soil confinement membranes and providing aggregate cover.

23. All 26 of the local parks that contain kauri within the local board area have been analysed and allocated to one of four kauri dieback management categories, as summarised in Table 1 below.

Table 1: Kauri dieback management categorisation of local parks in the Franklin Local Board area.

Category	Kauri ecosystem value	Park recreational value	Number of parks	Proposed mitigation measures
A	High to medium	High to medium	2	Upgrade or re-align tracks or track sections where needed, or undertake other works to protect kauri. Temporary closure may be required until works are completed.
B	High to medium	Low	4	Indefinite closure of tracks.
C	Low	High to medium	9	Install hygiene stations at strategic locations if needed.
D	Low	Low	11	No mitigation measures.

24. Further investigations are required to determine the exact nature of the works recommended, their costs and feasible timelines for delivery. Investigations will be undertaken by a team of asset management experts and biosecurity staff.

25. Category A parks are those with high to medium kauri ecosystem value and high to medium recreational value. Selected tracks in these parks will be upgraded and/or provided with asset solutions that meet recreational outcomes and are kauri-safe. Category A parks in the Franklin Local Board area are:

· Clevedon Scenic Reserve

· Platts Mills Reserve

26. Investigations began in February 2019 and will be completed by April 2019. Findings will inform the development of a detailed kauri dieback mitigation programme which will be submitted to a local board business meeting in mid-2019 for consideration and approval.

27. Category B parks are those with high or medium kauri ecosystem value and low recreational value. Tracks in these parks will be recommended for indefinite closure. Category B parks in the local board area are:

· Āwhitu Central Recreation Reserve

· Kemp Road Scenic Reserve

· Matakawau Recreation and Plantation Reserve

· Waikopua Road 130r

28. Category C parks contain low value kauri ecosystems with high recreation values. Tracks in these parks may be recommended to have hygiene stations installed at strategic locations. Some track upgrades may also be required when kauri are in close proximity to the track.

29. Category D parks contain low value kauri ecosystems with low recreation values. No action will be recommended for these parks. A list of all the local parks in the local board area that contain kauri and recommended high level kauri dieback mitigation measures is appended to this report as Attachment A.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30. The recommendations in this report have been developed through collaboration between council’s Environmental Services department, Parks, Sports and Recreation department and Community Facilities department.

31. Representatives from these key departments are working as part of a dedicated and ongoing project team to ensure that all aspects of the kauri dieback mitigation programme are undertaken in an integrated manner.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32. In September 2018 a workshop was held with the local board on the natural environment targeted rate work programme and included discussion on kauri dieback management. The board were supportive of protecting kauri and preventing the spread of kauri dieback disease within their local board area.

33. Closing tracks in parks or reserves will have an impact on recreational activities available to communities in the local board area. Recreational assessments were undertaken to help determine the recreational value of each local park. Along with kauri ecosystem value and health status, park recreational values form the basis of the categorisation process used to determine suitable kauri dieback mitigation measures.

Tauākī whakaaweawe Māori

Māori impact statement

34. Kauri is a keystone species that supports a distinct New Zealand forest ecosystem, sustaining indigenous flora and fauna. Kauri is a taonga species. Auckland Council, in partnership with mana whenua, has a responsibility for the protection of the spiritual, economic and ecological values associated with this taonga and the ecosystems it supports.

35. Tāmaki Makaurau mana whenua kaitiaki kaimahi representatives have stressed the importance of the kauri species and expressed a desire to work more closely with the council and the Department of Conservation. Staff will work with mana whenua on the approach to kauri dieback on a site by site basis, where appropriate.

Ngā ritenga ā-pūtea

Financial implications

36. In May 2018, the Governing Body approved a natural environment targeted rate to support environmental initiatives, including addressing kauri dieback. The rate will raise $311 million over the duration of the Long-term Plan 2018-2028 (resolution GB/2018/91).

37. The costs of the mitigation measures proposed in this report will be supported by the natural environment targeted rate. Where track works are already programmed in the renewals budget, additional works required to protect kauri, such as removing muddy sections of track where kauri are at risk, will be funded by the natural environment targeted rate.

38. Detailed design work will be undertaken as part of the kauri dieback mitigation programme development for the local board area. This work will identify the level of funding required and clarify funding sources for the recommended works.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39. Closing tracks in parks and reserves, whether temporary (until upgrade works are completed) or indefinitely (where upgrade works are not recommended) will have an impact on the recreational activities available in the local board area. This may result in additional recreational pressure on other parks and reserves.

40. To mitigate this risk, information will be provided to the public about alternative recreational activities. As part of the kauri dieback education campaign, the public will be provided with information about the reasons for the closures and the objectives of the kauri dieback mitigation programme.

41. There is also a risk of non-compliance, where mitigation measures are disregarded by the public, particularly with respect to track closures (where tracks continue to be used despite closure notices) and hygiene stations (where hygiene stations are not used, or not used correctly).

42. Risk mitigation includes the provision of appropriate information and effective implementation of track closures, including signage, physical barriers and other site-specific measures such as barrier planting.

Ngā koringa ā-muri

Next steps

43. Following the local board’s decision on the recommendations provided in this report, staff will develop a kauri dieback mitigation programme for each park in the local board area. The recommended mitigation measures will include an indicative cost and delivery timeframe.

44. A report detailing the recommended kauri dieback mitigation measures for local parks in the Franklin Local Board area will be submitted to the board for decision at a mid-2019 business meeting.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	List of local parks and reserves in the Franklin Local Board area and recommended high-level kauri dieback mitigation measures	41
b ⇩	Recreational assessment of Clevedon Scenic Reserve	43

Ngā kaihaina

Signatories

Author

Phil Brown – Biosecurity Manager

Authorisers

Fael Ogilvie – General Manager Environmental Services

Mace Ward - General Manager Parks, Sports and Recreation

Barry Potter - Director Infrastructure and Environmental Services

Nina Siers - Relationship Manager

Franklin Local Board

26 March 2019

Allocation of funding to Citizens Advice Bureaux

File No.: CP2019/03441

Te take mō te pūrongo

Purpose of the report

1. To seek local board feedback on the proposed new model for allocating funding to Citizens Advice Bureaux (CAB), and on increasing the baseline grant to Auckland Citizens Advice Bureaux Incorporated (ACABx) by $200,000 in 2019-2021.

Whakarāpopototanga matua

Executive summary

2. There are 32 CAB sites in the Auckland region, which are operated by 11 separate CAB organisations. Bureaux staff and volunteers offer free information, advice, referral and client advisory services to local communities.

3. Local boards hold relationships with their local bureaux, which report on service usage and other matters of interest to the community.

4. In 2018/2019 council granted $2.067 million to ACABx, which was conditional on staff and ACABx jointly developing a new funding model to be agreed by 1 April 2019.

5. The new model developed with ACABx is population-based with a deprivation factor to reflect communities with high needs and access constraints.

6. Feedback is sought from the local board on the new funding model and the retention of the additional $200,000 to baseline funding of $1.867 million provided to ACABx in 2018/2019.

7. Local board feedback will be included in the report to the Environment and Community Committee in May 2019 to approve a new funding model for CAB.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) consider feedback on the new model for allocating funding to Citizens Advice Bureaux (based on 90 per cent population and 10 per cent deprivation), and on increasing the baseline grant to Auckland Citizens Advice Bureaux Incorporated by $200,000 in 2019-2021 (refer to Attachment A to the agenda report).

Horopaki

Context

8. Auckland Citizens Advice Bureau Incorporated (ACABx) was established in 2012 to provide a support structure for funding from council and other bodies, as well as the development of a strategic direction for the service in the Auckland region.

9. Currently there are 32 Auckland CAB sites in 18 local board areas (refer Attachment B). There are no sites in Franklin, Great Barrier and Upper Harbour.

10. Auckland bureaux are members of ACABx and Citizens Advice Bureau New Zealand (CABNZ). The role of CABNZ is to support membership standards and influence development of social policies and services at a national level.

11. In 2018, a joint working group of council staff and ACABx was established to develop a new funding model for Auckland bureaux.

Auckland Council funding of CAB

12. In 2018/2019, council granted $1.867 million to ACABx, which distributes funding to bureaux to provide services across Auckland.

13. Through council’s 10-year Budget 2018-2028, an additional one-off grant of $200,000 was approved to maintain and develop the service in the 2018-2019 financial year (resolution number GB/2018/91). The ACABx board have distributed $90,300 of this grant to bureaux facing financial pressure (Helensville, CAB Auckland City, Māngere). The remaining funds will be used to test new ways of delivering the service and develop a regional network provision plan.

14. Council provides accommodation for bureaux at minimal cost under community lease arrangements, which is equivalent to a $641,000 subsidy per annum. In addition to the funding through ACABx, some local boards also provide grants to bureaux for specific purposes.

15. The Environment and Community Committee set four conditions for the 2018/2019 operational grant, as shown in Table 1 below: (resolution number ENV/2018/48)

Table 1: Funding conditions 2018/2019

Funding condition	Progress to date
A joint review between Auckland Council and ACABx of the funding model	· Joint working group established · Considered what to include in the funding model · Agreed a new funding model and transitional arrangements
Updated Strategic Relationship Agreement to include the development of a regional network provision plan	· Revised Strategic Relationship Agreement signed between Auckland Council and ACABx with scoping and timeline for regional network provision planning to be agreed by June 2019
Improved reporting and access to consistent data on the service provided at regional and site level	· Council, CABNZ and ACABx jointly developed new report templates for bureaux to provide data and commentary on their activities · CABNZ is currently rolling out an improved database and data collection system (CABNET) which will impact the Q3/Q4 reports for 2018/2019
Strengthened and more strategic relationships between local boards and bureaux	· The revised Strategic Relationship Agreement sets out guidance on the relationship between local boards and bureaux

Tātaritanga me ngā tohutohu

Analysis and advice

Current funding model

16. The current model allocates the funding received by ACABx to sub-regional clusters of bureaux based on 2013 census population data.

17. The current funding model was implemented by ACABx with support from council as an interim approach to transition from legacy council funding to regional funding.

Council staff model

18. In April 2016, the Regional Strategy and Policy Committee resolved to:

‘seek information from staff regarding a review of the service after consultation with the 21 local boards on the issues raised by the Māngere-Ōtāhuhu Local Board regarding Auckland Citizens Advice Bureaux Incorporated funding, to achieve greater equity and fairness, taking into consideration social issues in local communities across Auckland.’ (resolution number REG/2016/22)

19. A review of CAB services was undertaken, and council staff developed a revised funding allocation model using 70 per cent population, 25 per cent client usage, and 5 per cent deprivation. This model responded to the review findings and focused on funding to achieve greater equity and fairness.

20. This model was not supported by ACABx who strongly objected to the introduction of client usage as a funding factor.

New model from joint working group

21. The joint working group have developed a new funding model for bureaux using:

· 90 per cent population, using annual Statistics New Zealand population estimates

· 10 per cent deprivation to increase the capacity of bureaux to meet the complex needs of communities with higher levels of deprivation. This will support the development of new service approaches to increase the access to CAB services within these communities.

22. ACABx advise that this model will be difficult to implement at the current funding level as funding will be reduced to bureaux in the north, central and Ōtara. Some bureaux are experiencing financial pressure and any decline in funding would lead to a significant reduction in services.

23. If the annual grant of $1.867 million is increased by $200,000 per annum, ACABx have indicated that the new funding model could be implemented without service reductions if bureaux continue to receive funding at the 2018-2019 level at a minimum. To further moderate the redistribution impacts of the new funding model at a bureau level, population-based increases in funding would be capped at 10 per cent for 2019-2021.

24. The application of the new funding model is shown in Table 2 below:

Table 2: New funding model allocations

Bureau	2018/2019 Actual	New model (current funding)	New model (plus $200,000)	Percentage difference between 2018/2019 Actual and New model plus $200,000
Helensville	$40,365	$36,872	$40,365	0
Hibiscus Coast	$51,712	$58,713	$58,920	14
Wellsford	$38,298	$36,770	$38,298	0
CAB North Shore (5 sites)	$309,030	$250,153	$309,030	0
WaiCAB (5 sites)	$298,746	$300,401	$344,999	15
CABAC (10 sites)	$499,901	$487,965	$553,597	11
Māngere (3 sites)	$169,849	$179,162	$190,494	12
Manurewa (2 sites)	$82,775	$114,454	$118.217	43
Ōtara	$86,927	$78,215	$86,927	0
Pakuranga (2 sites)	$98,662	$109,188	$109,262	11
Papakura	$86,471	$110,844	$112,628	30
Total	$1,762,737	$1,762,737	$1,962,737	11

Note: Based on 2018-2019 funding allocated. Excludes provision for premises lease payments to Auckland Council and ACABx fee (2 per cent)

25. The new funding model developed by the joint working group is the preferred model for implementation in 2019-2021. During this period, the regional network provision plan will be developed, and council’s level of investment can be confirmed and provided for as part of the 10-year Budget 2021-2031.

26. The new model supports The Auckland Plan 2050 outcome, ‘Belonging and Participation’:

· Focus area two – Accessible services and social and cultural infrastructure that are responsive in meeting people's evolving needs

· Focus area six – Focusing the council’s investment to address disparities and serve communities of greatest need.

27. The criteria applied to assess the models were developed by the joint working group. Consideration is given to equity, responsiveness to population growth and community need. Under the Auckland Plan 2050, adopting an equitable approach means prioritising the most vulnerable groups and communities to achieve more equitable outcomes. An assessment of the funding allocation model is shown in Table 3 below:

Table 3: Funding model assessment

Criteria X does not meet ü partially meets üüfully meets	Current model	Council staff model	New model from joint working group (preferred model)
Equity	X	ü	üü
Population growth	X	üü	üü
Community need	X	üü	üü
Advantages	ACABx used the current funding model to transition to regional funding from legacy arrangements	Uses latest population estimates to reflect future growth Deprivation factor supports equity for populations with complex issues and access constraints Client usage as a proxy indicator of community need which takes into consideration that service users do not necessarily just access services in the area they live	More equitable across Auckland with population-based funding covering all the region except Great Barrier Island Uses latest population estimates to reflect future growth Targeted deprivation factor (NZDep2013, deciles 8-10) supports equity for populations with complex issues and access constraints Provides platform for Auckland Council and ACABx to work together to develop a regional network provision plan Supported by ACABx if additional funding is retained
Disadvantages	The legacy cluster funding arrangements do not provide for service development Relies on 2013 census data Does not target funding for populations with complex issues and access constraints	Not supported by ACABx because client usage data does not consider the range of complexity in interactions from simple information requests to lengthy interviews Redistribution of bureaux funding within current funding envelope could lead to service reduction unless alternative funding is sourced	Redistribution of bureaux funding within current funding envelope could lead to service reduction unless alternative funding is sourced

28. A comparative overview of the funding models is provided in Attachment C.

29. ACABx support the new model conditional on the retention of the additional 2018-2019 one‑off funding of $200,000 as part of the baseline operational grant. This increased funding level would ensure that no bureaux would lose funding when the model is implemented in 2019-2020. Increased funding enables the inclusion of the Franklin population in the new funding model.

30. ACABx has indicated that the funding for deprivation will be allocated to bureaux for initiatives to enhance access to services and to trial the development of new service models.

31. Staff support the new model as it starts to address equitable services across Auckland through population-based funding and targeted deprivation. The model provides a platform for future service growth and the development of a regional network provision plan for CAB services.

32. Staff support the addition of $200,000 to the ACABx baseline grant from 2019-2020 to implement the new model and extend service funding across the region. All bureaux will receive their current or increased level of funding if council increases baseline funding by $200,000.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33. Council staff from across the business work cooperatively on matters concerning CAB. Council departments and units that were consulted on the new model and involved in regional network provision planning include:

· Community Facilities and Community Places – administration of the leases for CAB premises and facility operation

· Libraries and Information – some CABs are co-located with libraries

· Service, Strategy and Integration – expertise in service design and integrating service offers.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34. Local boards provided input to the 2017 review of CAB services, which has informed the development of the new funding model. Local boards generally agreed that a higher level of funding was required to maintain services, and that any funding model needed to consider the area’s demographics and other needs in addition to overall population.

35. Overall, local boards reported that they had a good relationship with bureaux, that they were providing valuable, wide-ranging services to the community, and that there was room to improve reporting, service responsiveness and equity of funding.

36. Feedback is sought from the local board on the proposed new funding model and the retention of the additional $200,000 to baseline funding of $1.867 million provided to ACABx in 2018-2019.

37. Local board feedback will be included in the report to the Environment and Community Committee in May 2019 to approve a new funding model for CAB. The report will also reflect views on the implementation of the new model from ACABx consultation with bureaux.

Tauākī whakaaweawe Māori

Māori impact statement

38. CAB services are available to all, and there is currently limited targeting of services to groups, including Māori.

39. Staff and ACABx have worked together on development of the new model and no specific engagement with Māori was undertaken.

Ngā ritenga ā-pūtea

Financial implications

40. It is recommended that the additional $200,000 is retained in the ACABx baseline grant, bringing the annual total to $2.067 million in 2019-2021. This excludes any consumer price index adjustment.

41. The Māngere-Ōtāhuhu Local Board has provided funding from 2015-2018 to Māngere CAB to operate a CAB agency in Ōtāhuhu. Reliance on the local board funding would reduce under the new model, as the Māngere CAB would receive increased funding of 12 per cent if the $200,000 is retained in the ACABx baseline grant.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

42. In applying the new model without the retention of the additional $200,000, funding to the following bureaux would decline:

· Helensville (-9 per cent)

· Wellsford (-4 per cent)

· CAB North Shore (-19 per cent)

· CAB Auckland City (-2 per cent)

· Ōtara (-10 per cent).

43. If the grant is increased by $200,000 per annum, no bureaux would face a reduction in funding.

44. There is a risk of reduction in CAB services in some communities if funding declines to bureaux. To mitigate this risk, it is recommended that the additional $200,000 is retained.

Ngā koringa ā-muri

Next steps

45. Local board feedback will be included in a report to the Environment and Community Committee in May 2019 to approve a funding model.

46. Staff will work with ACABx to scope a regional network provision plan project by June 2019. The plan development will involve bureaux and other stakeholders in setting the direction for the CAB service from 2021 onwards.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Local board feedback template	53
b ⇩	Map of bureaux locations by local board	55
c ⇩	Comparative overview of funding models	57

Ngā kaihaina

Signatories

Author

Sibyl Mandow - Advisor - ACE

Authorisers

Graham Bodman - General Manager Arts, Community and Events
Louise Mason, General Manager, Local Board Services

Nina Siers - Relationship Manager

Franklin Local Board

26 March 2019

Pukekohe-Paerata community facility provision assessment

File No.: CP2019/03468

Te take mō te pūrongo

Purpose of the report

1. To endorse the recommended key moves in the Pukekohe-Paerata community facility provision assessment.

Whakarāpopototanga matua

Executive summary

2. The Pukekohe-Paerata community facility provision assessment (the assessment) investigated the current and future need for community facilities to address projected population growth in the area. This work was identified as a priority in the Community Facilities Network Plan.

3. Key assessment findings were:

· existing facility provision is adequate for the current population and can accommodate some growth

· by 2021 existing library provision may not be sufficient to deliver to population growth

· there is adequate supply of venues for hire in Pukekohe town centre, but these are being used at one third of capacity

· Franklin Pool is nearing capacity and Jubilee pool is operating under capacity. There may be limited opportunities to significantly increase use of Jubilee pool

· provision at the Franklin Leisure Centre is sufficient until 2026 and for a population of up to 40,000, after which time additional indoor courts could be needed

· the scale of projected growth in Paerata in the next 10-15 years could warrant investment in a multi-purpose community space located in Paerata.

4. Key moves to address the assessment findings are to:

a. investigate options to make Franklin and Jubilee pool services fit for purpose and respond to the needs of the growing population by 2020

b. consider the need for additional indoor courts to support population growth, particularly in Paerata by 2026 or prior to the population reaching 20,000, whichever is first

c. identify options to maximise use of existing community facilities for increased utilisation or improved operational efficiency in the next three years

d. investigate the need for a new multipurpose space in Paerata subject to growth, by 2026 or prior to the population reaching 20,000, whichever is first.

5. There is a risk that the actual rate of growth is different to projections. To mitigate this risk data will be monitored and the key moves updated as new information becomes available.

6. The next step is to report the assessment findings and key moves to the Environment and Community Committee and progress investigations into the existing aquatic facilities and options to maximise use of community facilities.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) endorse the recommended key moves to:

i) investigate options to make Franklin and Jubilee pool services fit for purpose and respond to the needs of the growing population commencing in 2020

ii) consider the need for additional indoor courts in Paerata in 2026 or prior to the population reaching 20,000, whichever is first

iii) identify options to maximise use of existing community facilities for increased utilisation or operational efficiency commencing in 2022

iv) investigate the need for a new multipurpose space in Paerata in 2026 or prior to the population reaching 20,000, whichever is first.

Horopaki

Context

Background to the investigation into community provision

7. The Community Facilities Network Plan 2015 guides council’s investment in the provision of community facilities. The Pukekohe-Paerata community facility provision assessment addresses priority action 33 of the action plan for the Franklin Local Board to:

· monitor growth patterns and investigate the need for library and community space provision in the Paerata/Wesley area to address population growth.

8. Due to levels of growth anticipated for Pukekohe-Paerata the scope of the assessment was expanded to incorporate community facilities including: libraries, arts, community spaces, bookable spaces, pools and leisure facilities. This addressed:

· priority action 34 to investigate the need for aquatic and leisure space in the wider Pukekohe area to address population growth and demand for different aquatic activities. As part of this investigation consider improvements to existing facilities

· non-priority action 36 to investigate the future of the Pukekohe Borough Building considering the relationship with other community facilities in the vicinity and how collectively these facilities are meeting community needs.

9. The purpose of the Pukekohe-Paerata community facility provision assessment is to determine if there are gaps in current services or facility provision, if there are likely to be gaps in the future and when they might appear.

10. The study area is defined by the future urban zone around Pukekohe-Paerata where much of the growth will occur in the next 30 years.

11. To support the cost-effective delivery of community facilities, Auckland Council uses a three-stage process for investigating and investing in new or substantially changed community services or facilities. The three stages are:

12. The Pukekohe-Paerata assessment is phase one of the process and included:

· desktop research on recent studies in the area, development of demographic profile, analysis of population projections and existing community consultation

· a review of existing council and non-council facility provision (considering network plan guidelines)

· identification and assessment of issues, opportunities and a gap analysis.

Tātaritanga me ngā tohutohu

Analysis and advice

13. High level findings of the Pukekohe-Paerata community provision assessment are provided in a summary report as Attachment A and outlined below.

Growth and community profile

14. Growth over the next 30 years will create demand for additional services and facilities:

· population growth in Pukekohe-Paerata will reach 64,356 in the next 30 years when nearly half of the population will reside in new developments at Paerata

· the increased number of people living and working around the area will place pressure on existing services and create demand for new services and facilities, particularly in Paerata.

15. The resident population of Pukekohe-Paerata is changing and services/facilities will need to respond:

· one of Auckland’s highest proportions of residents aged over 65 in Auckland and increasing to 21 per cent over the next 30 years

· older residents are higher users of arts and community centres and are a potential growth demographic for aquatics and leisure

· younger people with families are anticipated to live in the new development areas and are high users of community facilities, particularly aquatic facilities

· a higher proportion of New Zealand European and Māori living in the area compared to Auckland

· The changing demographic across Pukekohe/Paerata creates opportunity to better target services particularly to increase participation in low user groups and to locate new facilities in areas of growth.

16. Some disparity of opportunity due to socio-economic factors and isolation:

· a lower median household income in the area compared to the Auckland median and a higher number of single person households. This is partially due to the high number of retirees living in the area

· barriers to the use of community facilities are more likely to be felt by lower income households

· people who live alone are more likely to feel lonely or isolated and may require more support through community services

· barriers to use and participation such as transport and cost are more likely to be felt by larger households, single income households or those on a fixed income.

17. Urbanisation of rural areas will result in changing needs for community services/facilities:

· Increased urbanisation occurring across Pukekohe but focussed in Paerata may increase pressure on existing facilities and create new demand as reduced lot sizes of residences increase demand for community facilities

· reinforces the need to strategically locate facilities particularly where population densities are increasing and support access and participation and reduce overcrowding of existing facilities.

Gap analysis

18. Facility provision in Pukekohe-Paerata was analysed against the guidelines in the Community Facilities Network Plan to identify gaps and opportunities. Key findings were:

Demand

Gap Analysis

Community, Arts, Libraries

Population will increase to 64,356 within the next 30 years with nearly half residing in Paerata

Library – current provision is adequate but potential capacity issues as population grows by 2021

Arts - adequate provision of arts spaces in Pukekohe town centre but a potential gap in Paerata in the medium to long-term

Venues for Hire - high provision of bookable spaces, but being used at a third of potential

Growth in Paerata is likely to trigger the need for community space including library, arts and venues for hire located in Paerata within the next 10 to 15 years

Potential to maximise use of existing community facilities for increased utilisation or operational efficiency

Aquatic

Two facilities in Pukekohe serve a catchment of 30,000

Capacity measures indicate Jubilee Pool is operating under capacity and Franklin Pool is near capacity

Potential for optimisation or operational efficiencies

Population growth suggests additional capacity may be required in the future

Leisure

Two indoor courts are available in Franklin Pool and Leisure Centre

Use is increasing but not meeting proper standards for basketball i.e. a sprung floor

Population growth in Drury and Tuakau is likely to increase future use of facilities in Pukekohe-Paerata

Council’s agreed provision indicates existing facilities are sufficient for a population of 18,000-40,000 which will be reached by 2026

Growth is likely to trigger the need for additional provision of indoor courts particularly in Paerata

19. Key moves to address the gaps are to:

Key move	Commencement
investigate options to make Franklin and Jubilee pool services fit for purpose and respond to the needs of the growing population by 2020	in 2020
consider the need for additional indoor courts to support population growth, particularly growth forecast in Paerata in the next 10 to 15 years	in 2026 or prior to the population reaching 20,000 in Paerata, whichever is first
identify options to maximise use of existing community facilities for increased utilisation or operational efficiency	in 2022
investigate the need for a new multipurpose space in Paerata subject to growth in the next 10 to 15 years to support population growth and emerging community needs	in 2026 or prior to the population reaching 20,000 in Paerata, whichever is first

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. Some delivery experiences to date were drawn from across community services who support key moves.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. A workshop was held with the Franklin Local Board on 23 October 2018 on the findings and recommendations of the assessment. Local Board member feedback from the workshop focussed on:

· general support for the provision assessment and its findings

· ensuring the right facility and services are provided at the right time

· ensuring sufficient space for community groups

· the need to identify a range of options for providing aquatic services including facility improvements to existing infrastructure

· ensuring opportunities for partnerships are explored as part of future work.

22. In response to the local board’s feedback the timeframes for key moves were adjusted to reflect the possibility of actual population growth being more rapid than forecast.

Tauākī whakaaweawe Māori

Māori impact statement

23. The Franklin Local Board has a higher percentage of people identifying as Māori than the Auckland average (17.7 per cent compared to 10.7 per cent for Auckland).

24. Views of Māori were sourced from existing recent social research. Māori expressed a desire for culturally appropriate activities for youth and family friendly activities and events.

25. Improvements to programmes, services and facilities, particularly aquatic and leisure, are likely to benefit Māori as they are a significant percentage of the community.

Ngā ritenga ā-pūtea

Financial implications

26. Investigation works identified in the recommendations will be undertaken within existing resources. Initiatives with financial implications can be considered in future Annual Plan and Long-term Plan processes.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. Demographic and growth projections may change and the recommendations may require updating when new evidence, like the New Zealand Census results, become available. Implications from any changes can be considered and mitigated as part of future work.

Ngā koringa ā-muri

Next steps

28. A report will go to the Environment and Community Committee outlining the proposed work programme and identifying the timing for future work and associated implications.

29. Investigations will proceed as follows:

30. The next review of the Community Facilities Network Action Plan will include outstanding actions from this report.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Summary findings - Pukekohe/Paerata community facilities provision assessment. (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Rhoda Fowler - Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Nina Siers - Relationship Manager

Franklin Local Board

26 March 2019

Franklin Sport and Active Recreation Facilities Plan - updated priority projects list.

File No.: CP2019/01910

Te take mō te pūrongo

Purpose of the report

1. Approve the updated priority projects list in the Franklin Sport and Active Recreation Facilities Plan.

Whakarāpopototanga matua

Executive summary

2. Franklin Local Board adopted the Franklin Sport and Active Recreation Facilities Plan in August 2016. The purpose of the plan is to provide local strategic guidance for investment into facility development projects. The plan includes a list of 25 projects. Each project has been prioritised against criteria that reflect the outcomes Franklin Local Board is seeking from investment in sport and recreation facilities.

3. The local board work programme includes a review of the criteria that projects are assessed against, and the priorities. The board agreed the criteria shall remain unchanged as the criteria still reflect the outcomes it is seeking from investment.

4. The project priority list has been updated and is in Attachment B. Amendments include the removal of projects that have been completed and the addition of six new projects.

5. Staff recommend that the updated list of priority projects is adopted by the local board

Ngā tūtohunga

Recommendation

That the Franklin Local Board:

a) adopt Attachment B as the updated priority projects list for the Franklin Sport and Active Recreation Facilities Plan (2016), which has the following amendments:

Projects added

· Waiuku Netball Centre: a canopy over two netball courts

· Waiuku Netball Centre: resealing two netball courts

· Pukekohe Softball Club: installation of three batters boxes

· Counties Baseball Club: construction of a backstop fence

· Counties Manukau Tennis Association: a needs assessment, feasibility study and business case for a new tennis facility

· Bombay School: a needs assessment, feasibility study and business case for a new school pool to replace the existing pool.

Projects deleted

· Pukekohe Netball Centre: toilets

· Pukekohe Rugby Football Club: clubrooms

· Pukekohe Netball Centre: covered court extension

· Waiuku Multisport Project: sports partnership

· Puni Netball Club: training court.

Project description updated

· Counties Manukau Hockey Association: the project is to replace the No.1 hockey turf as flood lighting has been completed.

Horopaki

Context

Franklin Local Board Plan (2017)

6. Outcome 4 in the Franklin Local Board Plan is “Growth is dealt with effectively”. For sport and recreation, the objective and associated key initiative is:

Objective

· Outdoor space and community facilities that support growth.

Key Initiative

· Plan the development of new facilities to support growth, where needed.

Franklin Sport and Active Recreation Facilities Plan

7. Franklin Local Board adopted the Franklin Sport and Active Recreation Facilities Plan on 24 August 2016. The plan provides local strategic direction for the allocation of grants toward sport and recreation facility developments.

8. Within the plan, 25 projects are listed. These projects were identified following engagement with sport and recreation groups in 2015 and early 2016, to identify their facility needs. All projects were assessed against the criteria in Attachment A, which reflects the outcomes the local board is seeking from investment in sport and recreation facilities.

2018/2019 Franklin Local Board work programme

9. The 2018/2019 work programme includes # 376 as follows:

“Review the criteria and priorities in the Franklin Sport and Active Recreation Facilities Plan”.

10. At a workshop in July 2018, the local board reconsidered the criteria in Attachment A and agreed the criteria shall remain unchanged. The criteria still reflect the outcomes the local board is seeking from its investment.

Amendments to the projects list in the Franklin Sport and Active Recreation Facilities Plan

11. The list of projects on pages 18 - 26 in the Franklin Sport and Active Recreation Facilities Plan has been updated and is in Attachment B. Six projects have been added and five deleted. The amendments are:

Summary of Amendments

Table 1 – Projects added to Attachment B

(new projects are highlighted in orange in Attachment B)

Name of Group / project	Purpose and benefit.	Project No. in Attachment B
Waiuku Netball Centre canopy over two courts.	The centre aims to provide a more consistent experience, especially for younger players. Covered courts increase participation as training sessions are not cancelled due to rain.	4
Name of Group / project	Purpose and benefit.	Project No. in Attachment B
Waiuku Netball Centre - resealing courts	Resealing will ensure that netball is safe; the current surface is cracked and uneven. The minimum standard of play in the Netball Facilities Strategy 2015 is a non slippery court surface free of cracks, weeds and other obstructions.	5
Pukekohe Softball Club, Colin Lawrie Fields, Pukekohe - batters boxes	The batters’ boxes will increase the capacity of the space for batting practice. Players can practice batting more frequently as there is no impact on natural turf; the turf is artificial.	6
Counties Baseball Club – Karaka Sports Park- fence	A fence will protect spectators from being hit by foul/wide/high balls. The flow of baseball games will improve as the fence will stop the ball from being pitched / hit into areas behind the batter.	10
Counties Manukau Tennis Association - needs, feasibility and business case for a new tennis facility.	The association has funds for facility development. Completing a needs assessment, feasibility and business case for a new tennis facility is best practice. This project will provide the insight needed to ensure any future facility meets the needs identified and is sustainable.	16
Bombay School - needs assessment, feasibility and business case for a new pool.	The school would like to replace its school pool which is too small for the number of children that attend the school. A pool designed to meet the needs will increase participation in aquatic activities.	17

Table 2 – Projects Deleted

Name of Group / project	Reason project has been deleted
Pukekohe Netball Centre – toilets.	Completed in 2017. Franklin Local Board granted $84,738.98 toward construction of the toilets.
Pukekohe Rugby Football Club – clubrooms.	The project is fully funded. Construction began in January 2019. Franklin Local Board granted $89,000 towards the project.
Pukekohe Netball Centre covered court extension.	Completed in early March 2019. Franklin Local Board granted $99,000 towards the project.
Waiuku Multisport Project.	Waiuku Rugby Club is not planning a redevelopment with other clubs.
Puni Netball Club - training court.	Funds for netball have been invested into facilities at Bledisloe Park where there is capacity for teams to train. Puni Recreation Reserve is 4.1km from Pukekohe Netball Centre (five minute drive on google maps). The Puni Netball Club has 40 players; only nine are under 18 years.

Table 3 – Project description updated

Name of Group / project	Reason project description has been updated
Counties Manukau Hockey Association – lighting and turf renewal project.	New lights have been installed at both the No. 1 and No. 2 turfs at Rosa Birch Park in Pukekohe, so the two lighting projects have been completed. Turf No. 1 requires replacing and the association is focusing on this. Refer to No. 2 in Attachment B.

12. One new project has not been included in Attachment B as follows.

Table 4 – Project identified but not included in Attachment B

Name of Group / project	Reason project has not been included
Franklin Mountain Bike Club – pump track.	The project was to construct a permanent pump track in Pukekohe with an expected cost of approximately $250,000. Franklin Mountain Bike Club engaged with the community in 2017 and presented the results to the local board in November 2017. There now is no formal group leading this project. The project has not been included in Attachment B as there is nobody from the community leading it.

Tātaritanga me ngā tohutohu

Analysis and advice

Projects added to the project list

13. Six projects have been added to Attachment B as they:

· are required to make a facility fit for purpose and/ or safe

· the existing facility no longer meets the organisations needs

· the organisation leading the project has significant funds to invest.

14. The projects were assessed against the criteria in Attachment A. The priority level for each project is stated alongside the project in Attachment B.

15. An advantage of including the new projects in Attachment B is that organisations providing grant funding can see the priority of each project. The disadvantage for clubs with lower priority projects is that project numbers 4-6 in Attachment B may be considered ahead of the lower priority projects as they are “High” priority.

Projects deleted from the project list

16. Five projects have been deleted because they have been completed, are under construction or are no longer relevant.

17. The advantage of deleting projects from the list is that the list now only includes current projects. Projects that have been deleted do not require investment therefore do not need to be included in Attachment B.

Project not included in the projects list in Attachment B

18. A proposed pump track in Pukekohe has not been included in Attachment B as Franklin Mountain Bike Club advised it is not able to lead the project. The Franklin Sport and Active Recreation Facilities Plan focus is on planning and developing facilities with partners. Should the club’s situation change, the project could be added to Attachment B.

Updated projects list -- Attachment B

19. Projects listed in Attachment B are led by clubs and the hockey and tennis associations. Where the project involves constructing a new asset, the group leading the project will be the facility owner.

20. The updated projects list in Attachment B now reflects the current projects that require investment to proceed.

21. It is recommended that the local board adopt the updated projects list in Attachment B.

22. It is recommended that Attachment B replaces Table 7.1 on pages 18 – 26 of the Franklin Sport and Active Recreation Facilities Plan (2016).

23. Pending consideration of the recommendations, the local board can use Attachment B to guide decision making on investment in the future, in sport and recreation facilities.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. Updating the projects list does not impact other units within council. Projects added to the projects list are not council projects; they are led by community sports groups.

25. This work programme item does not impact Council Controlled Organisations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26. The input and views of the local board have been received at a workshop held on 19 February 2019.

27. The local board indicated its support for the amendments summarised in tables 1 – 3 above.

28. At the workshop, there was discussion about the Bombay School project. The local board supported adding the Bombay School project to Attachment B.

29. The local board agreed that Counties Manukau Tennis Association should complete a needs assessment, feasibility study and business case as the next step to investigating the potential for a new tennis facility

Tauākī whakaaweawe Māori

Māori impact statement

30. The project priorities list in the Franklin Sport and Active Recreation Facilities Plan guide decision making to increase community participation in sport and recreation, including an increase in participation for Māori.

31. Within the Franklin Local Board area, 13.2 per cent of the population is Maori.

32. There is no impact on Māori from the addition of projects to Attachment B. The impact on Maori won’t be evident until facilities are constructed and used.

Ngā ritenga ā-pūtea

Financial implications

33. There are no financial implications from updating the projects list as presented in Attachment B.

34. The recommendations do not give rise to any major financial risks.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35. No risks are foreseen from the updated projects list in Attachment B.

Ngā koringa ā-muri

Next steps

36. Should the local board resolve to adopt the updated projects list in Attachment B, projects can be considered for investment based on their priority, when they are ready to proceed.

37. A report will be presented with options for consideration for facility investment in 2018/2019.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Criteria used to assess sport and recreation development projects	71
b ⇨	Franklin Sport and Active Recreation Facilities Plan Priority Projects (replaces Table 7.1 in the Franklin Sport and Active Recreation Facilities Plan, July 2016). (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Rose Ward - Sport and Recreation Advisor

Authorisers

Neil Coventry - Sport Partnerships Project Manager

Mace Ward - General Manager Parks, Sports and Recreation

Nina Siers - Relationship Manager

Franklin Local Board

26 March 2019

ATEED six-monthly report to the Franklin Local Board - February 2019

File No.: CP2019/03682

Te take mō te pūrongo

Purpose of the report

1. This report provides the Franklin Local Board with highlights of ATEED’s activities in the Franklin Local Board area as well as ATEED’s regional activities for the six months 1 July to 31 December 2018.

2. This report should be read in conjunction with ATEED’s Quarter 1 report to Auckland Council (available at www.aucklandnz.com) and the forthcoming Quarter 2 report to the Auckland Council CCO Finance and Performance Committee (available 20 March). Although these reports focus primarily on the breadth of ATEED’s work at a regional level, much of the work highlighted has significant local impact.

Whakarāpopototanga matua

Executive summary

3. This report provides the Franklin Local Board with relevant information on the following ATEED activities:

· locally-driven initiatives: Supporting the Franklin Tourism sector, Young Enterprise Scheme (YES), Hunua Trail, Co-ordination of Franklin Skills Network

· supporting local business growth

· filming activity

· youth connections

· local and regional destination management and marketing

· delivered, funded and facilitated events

4. Further detail on these activities is listed under Analysis and advice.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) receive ATEED’s update to the Franklin Local Board – February 2019.

Horopaki

Context

5. ATEED has two areas of focus:

i. Economic Development – including business support, business attraction and investment, local economic development, trade and industry development, skills employment, and talent and innovation and entrepreneurship.

ii. Destination - supporting sustainable growth of the visitor economy with a focus on destination marketing and management, major events, business events (meetings and conventions) and international student attraction and retention.

6. These two portfolios also share a common platform relating to the promotion of the city globally to ensure that Auckland competes effectively with other mid-tier high quality of life cities.

7. ATEED works with local boards, council and CCOs to support decision-making on local economic growth, and facilitates or co-ordinates the delivery of local economic development activity. ATEED ensures that the regional activities that ATEED leads or delivers are fully leveraged to support local economic growth and employment.

8. In addition, ATEED’s dedicated Local Economic Development (LED) team works with local boards who allocate locally-driven initiatives (LDI) budget to economic development activities. The LED team delivers a range of services^{^[1]} such as the development of proposals, including feasibility studies that enable local boards to directly fund or otherwise advocate for the implementation of local initiatives.

9. ATEED delivers its services at the local level through business hubs based in the north, west and south of the region, as well as its central office at 167B Victoria Street West.

10. Additional information about ATEED’s role and activities can be found at www.aucklandnz.com/ateed

Tātaritanga me ngā tohutohu

Analysis and advice

Economic Development

Locally Driven Initiatives:

11. Supporting the Franklin tourism sector: A grant was made to support the Franklin Tourism Group to develop and promote the Franklin tourism offering. The Franklin Tourism Group reported in January on how they have used the grant and what outcomes have been delivered. The grant is to include the following activities:

· Ten additional hours of administration for six months

· Development and launch of the visitor guide

· Event promotion stands at key events.

12. A decision regarding offering a further grant for work until June 2019 will then need to be made when the Franklin Tourism Group has outlined their planned activities and expected outcomes for the remainder of the financial year. Details will be circulated to the local board for discussion prior to approval of further funding.

13. Young Enterprise Scheme (YES): The Auckland Chamber of Commerce invoiced for the allocated funds from Local Boards and payment was made during Q2. During the period, there were 56 schools participating in the Auckland YES programme, representing 1,334 students completing the programme. Pukekohe High School and Onewhero College are the two schools from the Franklin Local Board area participating in the YES programme. Although Onewhero College is not located in the Franklin Local Board area, it is looked after as part of the South Auckland/Franklin region, given most students from this school reside in Pukekohe.

14. Hunua Trail: The trail received the Heartland Trail status from the New Zealand Transport Authority (NZTA). Community Facilities engaged with NZTA during Q2 regarding signage. The local board agreed to appoint a contractor to work January to June 2019 to establish the trust, project plan and trail manager.

15. Co-ordination of Franklin Skills Network: It has been unclear who is coordinating the network following some changes in staffing and departmental responsibilities, so it has not been possible to develop the scope of how this resource would be used to most effectively support the network. The Franklin Local Board have therefore resolved to use this resource to expedite development of the Hunua Trail.

Supporting Local Business Growth

16. This area is serviced by the Business and Enterprise team in the South hub, located in Te Haa o Manukau. The team comprises of two Business and Innovation Advisors and administration support. The role of this team is to support the growth of Auckland’s key internationally competitive sectors and to support to provide quality jobs.

17. A key programme in achieving this is central government’s Regional Business Partnership Network (RBPN). This is delivered by ATEED’s nine Business and Innovation Advisors (BIA), whose role is to connect local businesses to resources, experts and services in innovation, research &development, business growth and management.

18. ATEED’s BIAs engage 1:1 with businesses through a discovery meeting to understand their challenges, gather key data, and provide connections / recommendations via an action plan.

19. Where businesses qualify (meet the programme criteria and/or align to ATEED’s purpose as defined in the SOI) the advisors facilitate government support to qualifying businesses, in the form of:

· Callaghan Innovation R&D grants (including Getting Started, project and student grants (https://www.callaghaninnovation.govt.nz/grants)

· Callaghan Innovation subsidised innovation programmes (https://www.callaghaninnovation.govt.nz/innovation-skills)

· RBPN business capability vouchers (NZTE), where the business owner may be issued co-funding up to $5,000 per annum for business training via registered service providers. Voucher co-funding is prioritised to businesses accessing this service for the first time, in order to encourage more businesses to engage with experts to assist their management and growth.

· NZTE services such as Export Essentials (https://workshop.exportessentials.nz/register/)

· Referrals to NZ Business Mentors via The Chamber of Commerce.

20. During the reporting period, ATEED Business and Innovation Advisors met with 18 businesses in the Franklin Local Board area, three for innovation advice and services and 16 for business growth and capability advice and services (three were returning clients). From these engagements:

· Eight connections were made to Callaghan Innovation services and programmes

· Six RBPN vouchers were issued to assist with business capability training

· Three referrals were made to Business Mentors New Zealand

· Two connections were made to ATEED staff and programmes

· Sixty-five connections were made to other businesses or programmes.

Other support for new businesses

21. During the period, ATEED also ran workshops and events aimed at establishing or growing a new business and building capability. Ten people from the Franklin Local Board area attended an event below:

· Starting off Right workshop - 2

· Business clinic – 6

· Innovation clinic - 2.

Filming activity within the Franklin Local Board area

22. ATEED’s Screen Auckland team facilitates, processes and issues film permits for filming activity in public open space. This activity supports local businesses and employment, as well as providing a revenue stream to local boards for the use of local parks.

23. Between 1 July and 31 December 2018, a total of 312 film permits^{^[2]} were issued in the Auckland region, 12 of these permits were issued in the Franklin Local Board area. During the period, 75 permits were issued for TV commercials in the Auckland region, making up 32 per cent of permits issued. A third of total TVCs are destined for an international market.

24. The Franklin Local Board area’s share of film permit revenue was $1,456.52^{^[3]} for the period (total for all boards combined was $46,729.13).

25. Some of the key film productions that were issued permits to film in the Franklin Local Board area were:

· The Gulf

· Mulan

Youth Connections – transfer to The Southern Initiative (TSI) / Western Initiative (WI)

26. Following an independent review, and with support from the major philanthropic funder, the Youth Connections programme transferred to TSI in November 2018. This transfer reflects the high numbers and concentrations of Auckland youth who are not in education, training or employment (NEET) in the southern and western initiative areas. ATEED supported the independent review, and is now working with the TSI/TWI team to support the transfer. In 2019, we will partner to evolve the ATEED-led Youth Employer Pledge with Auckland-region employers.

Destination

Local destination management and marketing activity

27. During the period, the Tourism team met with the Clevedon Business Association and Polo advocates regarding the future potential of the region. The team also worked with the local board regarding activities that are occurring in other boards that may be of interest to the Franklin area, particularly in relation to the Pohutukawa Coast, cycleways and the Hunua Ranges connectivity.

Regional destination management and marketing activity

28. Regional dispersal continues to be a priority for ATEED. During the period, ATEED’s Winter Campaign, Made for Winter showcased Auckland’s food and beverage stories from across the Auckland region, targeting domestic visitors. Traditionally, this campaign focussed on CBD restaurants, however for the past two years, it has extended to the wider Auckland region. There were six videos in total, each one highlighting a specific Auckland F&B theme.

29. The videos all feature Sir John Kirwan talking to the creators of Auckland’s F&B industry, getting to the heart of who they are, their story, their product and what makes Auckland’s F&B proposition unique and special. The following businesses were featured in the videos:

· Gourmet Hāngi video – featuring Rewi Spraggon, Hāngi Master

· HIPGROUP – featuring Mike de Vries (Executive Chef)

· Matakana Markets and Village - featuring stallholders, Nico from Honest Chocolat

· Sawmill Brewery – featuring Mike Sutherland and Kirsty McKay (owners)

· Ben Bayley at The Grounds

· Kai Pasifika.

30. As part of the spring media programme, ATEED partnered with travel, foodie and leisure influencers, bloggers and media personalities to create high-end, inspirational and visually impactful content illustrating Auckland as a top spring/summer destination. The core narrative was Auckland’s unique food and beverage offering, complimented further by entertainment experiences. Influencers took their audience on a journey as they explored some of the greater Auckland region’s food experience and offerings, such as the Ōtara markets, Auckland Airport region, Chelsea Bay, Takapuna, Matakana, Kumeu, Kingsland, Mission Bay and a number of other Auckland areas. The influencer content were supported with an editorial partnership with Fairfax and NZME highlighting the wider region’s experiences.

Delivered, funded and facilitated events

31. During the period, ATEED delivered the Auckland Diwali Festival, which was held at Aotea Square and Upper Queen Street from 20-21 October 2018. There was an attendance of 59,900 down by 7 per cent from the 2017 festival, due mainly to the event being held on Labour Weekend. Results from the customer survey showed an overall customer satisfaction score of 87 per cent, with 89 per cent of people surveyed agreeing that the festival increased pride in Auckland and 95 per cent agreeing that the festival makes Auckland a more enjoyable place to live.

32. During the period, residents of the Franklin Local Board area were also able to enjoy events funded or facilitated by ATEED across the Auckland region, including the FIBA Basketball World Cup 2019 Asian Qualifier, Pan Pacific Youth Water Polo Festival, New Zealand International Film Festival, Auckland On Water Boat Show, Rugby League New Zealand vs Australia and Australia vs Tonga games, Auckland Diwali Festival, ASB Auckland Marathon, Auckland Tuatara Baseball home games, the ITM Auckland SuperSprint, Monster Energy S-X Open Auckland, Farmers Santa Parade, and the Wondergarden.

33. A full schedule of major events is available on ATEED’s website, aucklandnz.com

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

34. ATEED assesses and manages our initiatives on a case-by-case basis and engages with the council group where required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

35. Local board views are not sought for the purposes of this report. Local board views were sought for some of the initiatives described in this report.

Tauākī whakaaweawe Māori

Māori impact statement

36. The proposed decision to receive the six-monthly report has no impact on Māori. ATEED assesses and responds to any impact that our initiatives may have on Māori on a case-by-case basis.

Ngā ritenga ā-pūtea

Financial implications

37. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. The proposed decision to receive the six-monthly report has no risk. ATEED assesses and manages any risk associated with our initiatives on a case-by-case basis.

Ngā koringa ā-muri

Next steps

39. ATEED will provide the next six-monthly report to the local board in August 2019 and will cover the period 1 January to 30 June 2019.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Samantha-Jane Miranda, Operational Strategy Advisor (ATEED)

Authorisers

James Robinson, Head of Strategy and Planning (ATEED)

Nina Siers - Relationship Manager

Franklin Local Board

26 March 2019

2019 Local Government New Zealand Conference and Annual General Meeting

File No.: CP2019/02427

Te take mō te pūrongo

Purpose of the report

1. To inform local boards about the Local Government New Zealand (LGNZ) Conference and Annual General Meeting (AGM) in Te Whanganui-a-Tara Wellington, from Sunday 7 July to Tuesday 9 July 2019, and to invite local boards to nominate elected members to attend.

Whakarāpopototanga matua

Executive summary

2. The LGNZ Conference and AGM takes place at the TSB Arena, Te Whanganui-a-Tara Wellington from 1.30pm Sunday 7 July to 12.30pm on Tuesday 9 July 2019.

3. Local board members are invited to attend the conference. As the venue for 2019 is in Te Whanganui-a-Tara Wellington and given the cost of elected member attendance, staff recommend that one member per local board attend.

4. The Governing Body can select up to five Governing Body members to attend the conference.

5. In addition to the official delegates, LGNZ requires prior notice of which local board members plan to attend the AGM. Members wishing to attend are asked to register their intention with the Kura Kāwana programme by Friday 12 April 2019 so that this information can be provided to LGNZ.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) nominate one elected member to attend the Local Government New Zealand 2019 Conference and Annual General Meeting in Te Whanganui-a-Tara Wellington, from Sunday 7 July to Tuesday 9 July 2019.

b) confirm that conference attendance, including travel and accommodation, will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

c) note that any members who wish to attend the AGM must provide their names to the Kura Kāwana programme team by Friday 12 April 2019 to ensure that they are registered with Local Government New Zealand.

Horopaki

Context

6. This year, the LGNZ conference and AGM will be held at the TSB Arena, Te Whanganui-a-Tara Wellington, from Sunday 7 July to Tuesday 9 July 2019. The AGM will commence at 1.30pm on Sunday 7 July 2018, with the conference programme commencing at 4.30pm on that day and concluding at 12.30pm on Tuesday 9 July 2019.

7. The conference programme has the theme ‘Riding the localism wave: Putting communities in charge’. The high-level programme is attached (refer Attachment A).

8. The AGM takes place on the first day of the conference. The LGNZ constitution permits Auckland Council to appoint four delegates to represent it at the AGM, with one of the delegates being appointed as presiding delegate.

9. Elected members who hold LGNZ roles are:

Mayor Phil Goff	Metro Sector representative on the National Council
Councillor Penny Hulse	Chair of Zone One and Zone One representative on National Council, Member Conference Committee
Deputy Mayor Bill Cashmore	Auckland Council representative on Regional Sector
Councillor Wayne Walker	Auckland Council representative on Zone One
Councillor Alf Filipaina	LGNZ Te Maruata Roopu Whakahaere
Councillor Richard Hills	Member Policy Advisory Group
Waitematā Local Board Chair Pippa Coom	Member Governance and Strategy Advisory Group

10. Traditionally the four AGM delegates have been the Mayor, the Chief Executive and two Governing Body members who hold LGNZ roles.

11. The Governing Body will consider an item on AGM attendance at its meeting on 28 March 2019 which includes the recommendation that Mayor Phil Goff be the presiding delegate and the other three delegates be comprised of either:

· two members of the Governing Body who hold a formal representation role with LGNZ and the Chief Executive, or

· one member of the Governing Body who holds a formal representation role with LGNZ and the Chief Executive, and a local board member.

12. Delegates in 2018 were:

· Mayor Phil Goff

· Deputy Mayor Bill Cashmore

· Councillor Penny Hulse

· Local Board Chairperson Pippa Coom.

Tātaritanga me ngā tohutohu

Analysis and advice

13. Local board members are invited to attend the conference. As the venue for 2019 is in Te Whanganui-a-Tara Wellington and given the cost of elected member attendance, it is recommended that one member per local board attend.

14. This means that a maximum of 26 Auckland Council elected members would attend the conference.

15. Delegates who attend are encouraged to report back to their local boards.

16. In addition, local board members can attend the AGM as observers, or as a delegate (depending on the Governing Body decision), provided their names are included on the AGM registration form, which will be signed by the Mayor.

17. LGNZ requires prior notice of which local board members plan to attend the AGM. Members wishing to attend are asked to register their intention with the Kura Kāwana programme by Friday 12 April 2019 so that this information can be collated and provided to LGNZ.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The Governing Body will also consider an item on conference attendance at its meeting on 28 March 2019 which includes the recommendations that the Mayor is appointed presiding delegate to the AGM and that three other delegates be appointed (one of which may be a local board member). It is recommended that these delegates also attend the LGNZ conference, along with any other Governing Body members up to a total of five attendees.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The LGNZ Conference has relevance to local board members and their specific roles and responsibilities and is in line with the purpose provided for in the elected member development budget.

Tauākī whakaaweawe Māori

Māori impact statement

20. The LGNZ National Council has a sub-committee, Te Maruata, which has the role of promoting increased representation of Māori as elected members of local government, and of enhancing Māori participation in local government processes. It also provides support for councils in building relationships with iwi, hapu and Māori groups. Te Maruata provides Māori input on development of future policies or legislation relating to local government. Councillor Alf Filipaina is a member of the sub-committee. Te Maruata will hold a hui on 6 July 2019.

Ngā ritenga ā-pūtea

Financial implications

21. The normal registration rate is $1410 (early bird) or $1510 (standard).

22. Costs of attendance for one member from each local board are to be met from the elected members’ development budget, as managed by the Kura Kāwana Programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23. The key risk is of delayed decision-making impacting costs and registration choices.

24. The sooner the registration for the nominated local board member can be made, the more likely it is that Auckland Council can take advantage of early bird pricing for the conference and flights, all done via bulk booking.

25. Delayed information may also impact registration into preferred conference streams or events.

Ngā koringa ā-muri

Next steps

26. Once members are confirmed to attend, the Kura Kāwana programme will co-ordinate and book all conference registrations, as well as requests to attend the AGM.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Programme for 2019 LGNZ conference and AGM	83

Ngā kaihaina

Signatories

Author

Linda Gifford, Programme Manager Kura Kawana

Authorisers

Louise Mason - GM Local Board Services

Nina Siers - Relationship Manager

Franklin Local Board

26 March 2019

Extension of existing road names in the subdivision at 77 Belmont Road, Pukekohe by Belmont First Homes Limited

File No.: CP2019/03358

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Franklin Local Board for the use of six previously approved names for the extension of those existing roads in Stage Two of the subdivision located within the Belmont Special Housing Area at 77 Belmont Road, Pukekohe by Belmont First Homes Limited.

Whakarāpopototanga matua

Executive summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3. The Applicant, Belmont First Homes Limited, seeks approval to use six previously approved road names for the extension of those roads (Lots 200 - 205) in Stage Two of the subdivision at 77 Belmont Road, Pukekohe:

· Te Manaki Street (Lot 200)

· Hemopo Street (Lot 201)

· Koropupu Street (Lot 202)

· Kapia Street (Lot 203)

· Taikaranga Street (Lot 204)

· Kare Ariki Place (Lot 205)

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) approve the use of the six existing names of Te Manaki Street, Hemopo Street, Koropupu Street, Kapia Street, Taikaranga Street and Kare Ariki Place for the extensions of those roads in the subdivision at 77 Belmont Road, Pukekohe, in accordance with section 319(1)(j) of the Local Government Act 1974.

Horopaki

Context

4. The six roads (Lots 200 - 205) that require road names to be extended were previously approved through adjacent residential subdivisions in the Belmont Special Housing Area.

5. The six roads are required to be named in accordance with the national addressing standard as they each serve more than 5 lots.

Tātaritanga me ngā tohutohu

Analysis and advice

6. Auckland Council’s road naming criteria typically require that road names reflect:

· A historical or ancestral linkage to an area;

· A particular landscape, environment or biodiversity theme or feature; or

· An existing (or introduced) thematic identity in the area.

7. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

8. In this case the road names required to be extended have already been approved as part of adjacent residential subdivisions at 77 Belmont Road, Pukekohe.

9. Land Information New Zealand has previously confirmed that the existing names to be extended are acceptable to use.

10. The proposed suffixes of ‘Street’ or ‘Place’ have previously been deemed acceptable as they accurately describe the characteristics of the road.

11. The names proposed to be extended by the Applicant have previously been deemed to meet the road naming guidelines.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12. The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

13. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori

Māori impact statement

14. As this application involves the extension of existing road names, no consultation with local iwi has been undertaken as the names have been previously considered by local iwi.

Ngā ritenga ā-pūtea

Financial implications

15. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road name.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

16. There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

17. Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Locality Plan	91
b ⇩	Scheme Plan	93
c ⇩	Road Linkage Plan	95

Ngā kaihaina

Signatories

Author

Lesley Wood, Subdivision Advisor South

Authorisers

David Snowdon - Team Leader Subdivision

Nina Siers - Relationship Manager

Franklin Local Board

26 March 2019

Franklin Local Board Governance Forward Work Calendar

File No.: CP2019/02429

Te take mō te pūrongo / Purpose of the report

1. To consider the monthly update of the Franklin Local Board Governance Forward Work Calendar.

Whakarāpopototanga matua / Executive summary

2. This report provides an update on the Franklin Local Board Governance Forward Work Calendar. A schedule of key decisions that will come before the board at business meetings over the next year is attached (Attachment A).

3. The calendar aims to support the local board’s governance role by:

i) Ensuring advice on agendas and workshop material is driven by local board priorities

ii) Clarifying what advice is required and when

iii) Clarifying the rationale for reports.

4. The calendar will be regularly updated to ensure that formal reporting milestones for new projects are added to the schedule. Sitting behind the publicly reported calendar is a less formal but more detailed meeting schedule, which will help to coordinate the work of staff on local board projects and ensure that previous resolutions are acted upon.

5. At its business meeting on 6 June 2017, Franklin Local Board resolved that the governance forward work calendar would be reported monthly to enable greater public transparency on forthcoming local board key decision timescales (Resolution number FR/2017/82).

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) note the March 2019 update of the Franklin governance forward work calendar (Attachment A to the report entitled ‘Franklin Local Board Governance Forward Work Calendar).

Horopaki / Context

6. The governance forward work calendar brings together reporting on all of Franklin Local Board’s projects and activities previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes governing body policies and initiatives that call for a local board response. Inclusion on a formal business meeting agenda will allow greater transparency for the public.

7. Sitting behind the publicly reported calendar is a more detailed meeting schedule, which will help to coordinate the work of staff on local board projects and ensure that previous resolutions are acted upon.

8. The forward work calendar is arranged in three columns: ‘Topic’, ‘Purpose’ and ‘Governance Role’:

i.) Topic describes the items and may indicate how they fit in with broader processes such as the annual plan.

ii.) Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates.

iii.) Governance role is a high-level categorisation of the work of local boards.

9. At its business meeting on 6 June 2017, Franklin Local Board resolved that the governance forward work calendar would be reported monthly to enable greater public transparency on forthcoming local board key decision timescales (Resolution number FR/2017/82).

Tātaritanga me ngā tohutohu / Analysis and advice

10. This report is an information report providing the governance forward work programme for the next six months.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

11. All local boards have been receiving governance forward work calendars on their business meeting agendas. This will support more effective management of the local board’s governance work.

Tauākī whakaaweawe Māori / Māori impact statement

12. The projects and processes referred to in the governance forward work calendar will have a range of implications for Māori which will be considered when the work is reported.

Ngā ritenga ā-pūtea / Financial implications

13. There are no financial implications relating to this report.

Ngā raru tūpono / Risks

14. This report is a point in time of the governance forward work calendar. It is a living document and updated month to month. It minimises the risk of the board being unaware of planned topics for their consideration.

Ngā koringa ā-muri / Next steps

15. Staff will review the calendar each month and will report an updated calendar to the board.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Franklin Local Board Governance Foward Work Calendar	99

Ngā kaihaina / Signatories

Author	Denise Gunn - Democracy Advisor - Franklin
Authoriser	Nina Siers - Relationship Manager

[1] This activity is subject to local boards prioritising local economic development, and subsequently allocating funding to local economic development through their local board agreements.

[2] This does not reflect all filming that takes place in studio, private property or low impact activity that wouldn’t have required a permit.

[3] This includes Local Board fees only, other permit fees directed to Auckland Transport (Special Events) and Regional Parks. Figures exclude GST and are as per the month the permit was invoiced, not necessarily when the activity took place.

Chairperson	Angela Fulljames
Deputy Chairperson	Andrew Baker
Members	Malcolm Bell
	Alan Cole
	Brendon Crompton
	Sharlene Druyven
	Amanda Hopkins
	Murray Kay
	Niko Kloeten

Criteria	Key Guiding Considerations	Score out of 100	Weighting (%)
Sharing Facilities	· Level of willingness to operate under a shared facility/multisport arrangement. · Is the club is seeking genuine partnership with other codes and clubs for the development of this facility. Note: Some clubs may not be able to operate under this model for reasons such as Health and Safety (i.e. Gymsports) such codes will not be unduly disadvantaged by this criterion.	·	· 10
Current Participation / Membership	· Total active membership - For maximum score total playing membership greater than 750 · Total junior membership (relative to the demographic profile of the code) - For maximum score greater than 500 juniors. If less than 500 juniors calculate score as ratio of the total membership. · Growth in membership in the past 3 years (in actual numbers).	·	· 15
Projected Participation / Membership	· Does the facility have a catchment which will extend into a known Council growth area? · Level to which population / demographic projections support the facilities / clubs membership increasing. · Degree to which external factors are likely to erode membership in the future.	·	· 15
Level of Strategic Alignment	· Level of alignment to local, regional and national facility strategies, code development strategies and Council plans and strategies. · How well does the facility contribute to an integrated local facility network?	·	· 10
Appropriate scale of facility	· The spaces and size of the facility is core to the delivery of the sport and appropriately scaled.	·	· 10
Sustainability of the facility	· How sustainable is the facility likely to be (considering partnerships, trends, financial issues etc)? · Is the club a strong club overall with a strong future? · Will the facility enhance the future delivery and operation of the sport(s)?	·	· 20
Capital funding	· What ability do proponents have to assist with capital funding themselves (i.e. not including public funding). · Are the required funding splits realistic within the projects development timeframes.	·	· 20

No.	Title	Page
a ⇩	19 February 2019 workshop record	103
b ⇩	26 February 2019 workshop record	105
c ⇩	3 March 2019 workshop record	107
d ⇩	12 March 2019 workshop record	109