Franklin Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Franklin Local Board held in the Local Board Chambers, Pukekohe Service Centre, 82 Manukau Road, Pukekohe on Tuesday, 26 March 2019 at 9.30am.

 

present

 

Chairperson

Angela Fulljames

 

Deputy Chairperson

Andrew Baker

From 10.16 am

Members

Malcolm Bell

 

 

Alan Cole

 

 

Brendon Crompton

 

 

Sharlene Druyven

 

 

Amanda Hopkins

 

 

Murray Kay

 

 

Niko Kloeten

 

 

 

ABSENT

 

Deputy Chair Andrew  Baker

Lateness on council business


Franklin Local Board

26 March 2019

 

 

 

 

1          Welcome

 

The Chair opened the meeting and welcomed everyone present. The Chair then asked for a minutes’ silence in reflection and respect for the tragic events that occurred in the city of Christchurch on Friday, 15 March 2019.

 

 

2          Apologies

  

Resolution number FR/2019/17

MOVED by Chairperson A Fulljames, seconded by Member S Druyven:  

That the Franklin Local Board:

a)         accept an apology from Andrew Baker for lateness on council business.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number FR/2019/18

MOVED by Chairperson A Fulljames, seconded by Member M Bell:  

That the Franklin Local Board:

a)        confirm the ordinary minutes of its meeting, held on Tuesday, 26 February 2019 as a true and correct record, with a correction that Member Hopkins abstained from Item 24 b).

CARRIED

 

 

5          Leave of Absence

 

5.1

Leave of Absence - Brendon Crompton

 

Resolution number FR/2019/19

MOVED by Member M Bell, seconded by Member A Hopkins:  

That the Franklin Local Board:

a)            approve a request for leave of absence from Member Brendon Crompton.

CARRIED

 

 


 

 

6          Acknowledgements

 

6.1

Acknowledgements - Ian Duder

 

Resolution number FR/2019/20

MOVED by Chairperson A Fulljames, seconded by Member A Hopkins:  

That the Franklin Local Board:

a)            acknowledge the recent passing in February of Ian Duder of Clevedon and extend condolences to the Duder family. The Duder family are closely associated with the area  and the family farm became Duders Regional Park in 1995, a lasting legacy that benefits all Aucklanders.

CARRIED

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

8.1

Deputation - Franklin Family Support

 

Jessica Timmins and Sian Knauf were in attendance to present regarding a community hub proposal.

A PowerPoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number FR/2019/21

MOVED by Chairperson A Fulljames, seconded by Member B Crompton:  

That the Franklin Local Board:

a)      receive the presentation regarding a community hub proposal and thank Jessica Timmins and Sian Knauf from Franklin Family Support for their attendance.

CARRIED

 

Attachments

a     26 March 2019 Franklin Local Board Item 8.1 Franklin Family Support  - presentation

 

 

8.2

Deputation: Formosa Golf Resort- Rezoning Proposition - Philip Comer, Harrison Grierson

 

Philip Comer from Harrison Grierson and Graham Chin from Formosa Golf Resort were in  attendance to present regarding the Formosa Golf Resort rezoning proposition.

A powerpoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number FR/2019/22

MOVED by Member A Hopkins, seconded by Member M Bell:  

That the Franklin Local Board:

a)      receive the presentation on the Formosa Golf Resort rezoning proposition and thank Philip Comer from Harrison Grierson and Graham Chin from Formosa Golf Resort for their attendance.

CARRIED

 

Attachments

a     26 March 201920190326 Franklin Local Board Item 8.2 Formosa Golf Resort rezoning proposition - presentation

 

 

9          Public Forum

 

9.1

Public Forum - Jon Reeves from the Public Transport Users Association on airport trains.

 

A presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number FR/2019/23

MOVED by Chairperson A Fulljames, seconded by Member A Hopkins:  

That the Franklin Local Board:

a)      thank Jon Reeves from the Public Transport Users Association for his attendance.

CARRIED

 

Attachments

a     26 March 2019 Franklin Local Board Item 9.1 Public Transport Users Association re airport trains - presentation

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Franklin Local Board Grants Programme 2019/2020

 

Resolution number FR/2019/24

MOVED by Member B Crompton, seconded by Chairperson A Fulljames:  

That the Franklin Local Board:

a)      adopt the Franklin Grants Programme 2019/2020

CARRIED

 

 


 

 

12

Auckland Transport monthly report to Franklin Local Board

 

Kenneth Tuai  (AT Elected Member Relationship Manager) was in attendance to speak to this item.

 

 

Resolution number FR/2019/25

MOVED by Member M Kay, seconded by Member A Cole:  

That the Franklin Local Board:

a)         receive the report entitled ‘Auckland Transport update to the Franklin Local Board – March 2018’

b)        request that AT provide the Franklin Local Board with a summary of Safer Speeds Bylaw consultation feedback from submitters in the Franklin Local Board boundaries so that the board can consider communities’ views in developing formal feedback on the Safer Speeds Bylaw

c)         request AT provide the board with an opportunity to nominate projects for delivery through the broader road safety programme at a workshop and to formalise those views via resolution at the appropriate time

d)        request that AT assess and report the effectiveness of the rural road safety initiatives implemented to date across the Franklin Local Board area.

CARRIED

 

 

13

Endorsement of the Hunua Trail Aspirational Plan (2018)

 

Resolution number FR/2019/26

MOVED by Member B Crompton, seconded by Member N Kloeten:  

That the Franklin Local Board:

a)        endorse the Hunua Trail Aspirational Plan (Attachment A).

b)        delegate to the chair to make any minor amendments or edits to the Hunua Trail Aspirational Plan.

CARRIED

 

 

14

Proposed kauri dieback mitigation in local parks in the Franklin Local Board area

 

Grant Jennings, Programme Manager KBD was in attendance to speak to this item.

 

 

Resolution number FR/2019/27

MOVED by Member N Kloeten, seconded by Member M Kay:  

That the Franklin Local Board:

a)      endorse the following high level kauri protection measures for local parks and reserves:

i)          detailed investigations to determine appropriate mitigation measures (such as track upgrades, track re-alignment, track re-routing, or other physical works)

ii)         temporary closures to protect symptom-free high-value kauri ecosystems in the following Category A parks until mitigation works are completed:

A)       Clevedon Scenic Reserve

B)       Platts Mills Reserve

iii)      barrier planting and signage in the following Category B parks to manage public access:

A)       Āwhitu Central Recreation Reserve

B)       Kemp Road Scenic Reserve

iv)        indefinite closure of tracks to prevent infected kauri becoming a source of infection in Matakawau Recreation and Plantation Reserve (a Category B park)

v)         barrier planting and signage in Lady Jane Franklin Botanical Reserve (a Category C park), noting that the positioning of planting will need to accommodate the planned Waiuku Trail.

b)        note that the final Category B reserve on Waikopua Road 130r is landlocked,  while the remaining Category C and Category D parks are considered to be low value kauri ecosystems, thus making them a lower priority for mitigation investment at this stage.

c)        suggest a strengthening of the ‘dog on lead’ messaging as part of protection measures

d)      request that staff prepare a local communications to inform local users and communities on planned protections measures to be reviewed by the local board.

e)      request that staff seek and co-ordinate local board feedback into a whole of Auckland Council submission on the national strategy for kauri dieback.

f)       request staff to review Attachment A – List of Local Parks and Reserves – to consider additional sites identified by Franklin Local Board.

CARRIED

 

 

15

Allocation of funding to Citizens Advice Bureaux

 

Resolution number FR/2019/28

MOVED by Deputy Chairperson A Baker, seconded by Member B Crompton:  

That the Franklin Local Board:

a)      support the preferred jointly developed model (2019) to fund Citizens Advice Bureaux  (based on 90 per cent population and 10 per cent deprivation/accessibility)

b)      support the request to increase the baseline grant to Auckland Citizens Advice Bureaux Incorporated by $200,000 per annum in 2019-2021 in order to make the changes within the preferred model and maintain current funding and service levels

c)      support that the new model is conditional on the inclusion of the Franklin Local Board area population in the new funding model, noting that significant population growth in Beachlands, Clevedon, Drury, Clarks Beach, Glenbrook and Pukekohe will increase demand on ACABx services

d)      request improved reporting and access to consistent data on the service at both regional and subregional level.

CARRIED

 

 


 

 


16

Pukekohe-Paerata community facility provision assessment

 

Rhoda Fowler, Policy Analyst,  and Ben Brooks, Team Leader Community Policy, were in attendance to speak to this item.

 

 

Resolution number FR/2019/29

MOVED by Chairperson A Fulljames, seconded by Member N Kloeten:  

That the Franklin Local Board:

a)      endorse the recommended key moves to:

i)       investigate options to make Franklin and Jubilee pool services fit for purpose and respond to the needs of the growing population commencing in 2020

ii)      consider the need for additional indoor courts in Paerata in 2026 or prior to the population reaching 20,000, whichever is first

iii)     identify options to maximise use of existing community facilities for increased utilisation or operational efficiency commencing in 2022

iv)     investigate the need for a new multipurpose space in Paerata in 2026 or prior to the population reaching 20,000, whichever is first.

b)         request advice on the feasibility of amalgamting aquatic facilites in Pukekohe, developing the Jubilee Pool site as a fit for purpose indoor/outdoor aquatic centre servicing the western Franklin Local Board area; and re-purposing Franklin Sport and Leisure Centre pool as dedicated indoor court space, as part of immediate work in 2020.

c)         request that staff note that significant maintenance (renewal) work has been indicated as part of the three year work programme, and feasibility work on an amalgamated facility is needed to inform the renewals programme to identify possible savings.

CARRIED

 

 

17

Franklin Sport and Active Recreation Facilities Plan - updated priority projects list.

 

Resolution number FR/2019/30

MOVED by Member A Cole, seconded by Member M Kay:  

That the Franklin Local Board:

a)      adopt Attachment B as the updated priority projects list for the Franklin Sport and Active Recreation Facilities Plan (2016), which has the following amendments:

i)          Projects added:

A)   Waiuku Netball Centre: a canopy over two netball courts

B)   Waiuku Netball Centre: resealing two netball courts

C)   Pukekohe Softball Club: installation of three batters boxes

D)   Counties Baseball Club: construction of a backstop fence

E)   Counties Manukau Tennis Association: a needs assessment, feasibility study and business case for a new tennis facility

F)   Bombay School: a needs assessment, feasibility study and business case for a new school pool to replace the existing pool.

ii)         Projects deleted:

A)    Pukekohe Netball Centre: toilets

B)    Pukekohe Rugby Football Club: clubrooms

C)    Pukekohe Netball Centre: covered court extension

D)    Waiuku Multisport Project: sports partnership

E)     Puni Netball Club: training court.

iii)       Project description updated:

A)   Counties Manukau Hockey Association: the project is to replace the No.1 hockey turf as flood lighting has been completed.

b)    note that the above list includes projects which may or may not be funded.

CARRIED

 

 

18

ATEED six-monthly report to the Franklin Local Board - February 2019

 

Paul Robinson, Local Economic Growth Manager ATEED, was in attendance to speak to this item.

 

 

Resolution number FR/2019/31

MOVED by Deputy Chairperson A Baker, seconded by Member M Kay:   

That the Franklin Local Board:

a)      receive ATEED’s update to the Franklin Local Board – February 2019.

b)      request a more detailed update on delivery on the YES programme in the Franklin Local Board area, noting that Waiuku College and Wesley college are not referenced as participants.

CARRIED

 

 

19

2019 Local Government New Zealand Conference and Annual General Meeting

 

Resolution number FR/2019/32

MOVED by Member B Crompton, seconded by Member M Bell:  

That the Franklin Local Board:

a)      nominate Andrew Baker as the elected member to attend the Local Government New Zealand 2019 Conference and Annual General Meeting in Te Whanganui-a-Tara Wellington, from Sunday 7 July to Tuesday 9 July 2019.

b)      confirm that conference attendance, including travel and accommodation, will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

c)      note that any members who wish to attend the AGM must provide their names to the Kura Kāwana programme team by Friday 12 April 2019 to ensure that they are registered with Local Government New Zealand.

d)      support Angela Fulljames attending the LGNZ 2019 Conference, using the Individual Elected Member Development Fund.

CARRIED

 

 


 

 

20

Extension of existing road names in the subdivision at 77 Belmont Road, Pukekohe by Belmont First Homes Limited

 

Resolution number FR/2019/33

MOVED by Member M Kay, seconded by Member B Crompton:  

That the Franklin Local Board:

a)      approve the use of the six existing names of Te Manaki Street, Hemopo Street, Koropupu Street, Kapia Street, Taikaranga Street and Kare Ariki Place for the extensions of those roads in the subdivision at 77 Belmont Road, Pukekohe, in accordance with section 319(1)(j) of the Local Government Act 1974.

CARRIED

 

 

21

Franklin Local Board Governance Forward Work Calendar

 

Resolution number FR/2019/34

MOVED by Chairperson A Fulljames, seconded by Member N Kloeten:  

That the Franklin Local Board:

a)      note the March 2019 update of the Franklin governance forward work calendar (Attachment A to the report entitled ‘Franklin Local Board Governance Forward Work Calendar).

CARRIED

 

 

22

Franklin Local Board workshop records

 

Resolution number FR/2019/35

MOVED by Chairperson A Fulljames, seconded by Member A Cole:  

That the Franklin Local Board:

a)      receive the Franklin Local Board workshop records for 19 and 26 February and 5 and 12 March 2019.

CARRIED

 

 

23        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

24        Procedural motion to exclude the public

Resolution number FR/2019/36

MOVED by Chairperson A Fulljames, seconded by Member A Hopkins:  

That the Franklin Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

 

 

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Optimisation of service property One, Beachlands

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information on specific sites that are proposed for future disposal.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2       Optimisation of service property Two, Beachlands

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information on specific sites that are proposed for future disposal

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

10.35am          The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

10.39am          The public was re-admitted.

 

 

 

restatementS

 

It was resolved while the public was excluded:

 

C1

Optimisation of service property One, Beachlands

 

Resolution number FR/2019/37

MOVED by Chairperson A Fulljames, seconded by Member M Bell:  

That the Franklin Local Board:

 

a)         confirm that there be no restatement of this confidential report, attachments or             resolutions for the optimization of this service property in Beachlands

CARRIED

 

 

C2

Optimisation of service property Two, Beachlands

 

Resolution number FR/2019/38

MOVED by Member M Bell, seconded by Member A Hopkins:  

That the Franklin Local Board:

 

a)         confirm that there be no restatement of this confidential report, attachments or             resolutions for the optimization of this service property in Beachlands

 

CARRIED

  

 

 

10.40 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Franklin Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................