I hereby give notice that an ordinary
meeting of the Great Barrier Local Board will be held on:
|
Date:
Time:
Meeting Room:
Venue:
|
Tuesday, 19
March 2019
1.00pm
Claris
Conference Centre
19 Whangaparapara Road
Claris
Great Barrier Island
|
|
Great Barrier Local Board
OPEN AGENDA
|
MEMBERSHIP
|
Chairperson
|
Izzy Fordham
|
|
|
Deputy Chairperson
|
Luke Coles
|
|
|
Members
|
Jeff Cleave
|
|
|
|
Susan Daly
|
|
|
|
Shirley Johnson
|
|
(Quorum 3 members)
|
|
|
Guia Nonoy
Democracy Advisor
11 March 2019
Contact Telephone: (09) 301 0101
Email: guia.nonoy@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
|
|
Great Barrier
Local Board
19 March 2019
|
|
ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of
Interest 5
4 Confirmation
of Minutes 5
5 Leave
of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
9 Public
Forum 5
10 Extraordinary Business 5
11 2019 Local Government New
Zealand Conference and Annual General Meeting 7
12 Okiwi Park – pump
track installation 15
13 Great Barrier Local Board
Grant Programme 2019/2020 19
14 Six-monthly accountability
reports of Great Barrier Island community groups 27
15 Auckland Transport
December 2018 update to the Great Barrier Local Board 61
16 Correspondence 65
17 Environmental agency and
community group reports 69
18 Great Barrier Governance
Forward Work Calendar 83
19 Great Barrier Local Board
Workshop Proceedings 89
20 Consideration
of Extraordinary Items
Chairperson IM
Fordham will open the meeting and welcome everyone in attendance.
Member J Cleave
will lead a karakia.
2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation
of Minutes
|
That the Great Barrier Local Board:
a)
confirm the ordinary minutes of its meeting,
held on Tuesday, 19 February 2019, as true and
correct.
|
5 Leave
of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Great Barrier Local Board. This means that
details relating to deputations can be included in the published agenda. Total
speaking time per deputation is ten minutes or as resolved by the meeting.
At the close of the agenda no
requests for deputations had been received.
9 Public
Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
|
Great Barrier
Local Board
19 March 2019
|
|
2019
Local Government New Zealand Conference and Annual General Meeting
File No.: CP2019/02748
Te take mō te
pūrongo
Purpose of the report
1. To inform local boards about the Local
Government New Zealand (LGNZ) Conference and Annual General Meeting (AGM) in Te
Whanganui-a-Tara Wellington, from Sunday 7 July to Tuesday 9 July 2019, and to invite local boards to nominate elected members to attend.
Whakarāpopototanga matua
Executive summary
2. The
LGNZ Conference and AGM takes place at the TSB Arena, Te Whanganui-a-Tara
Wellington from 1.30pm Sunday 7
July to 12.30pm on Tuesday 9 July 2019.
3. Local
board members are invited to attend the conference. As the venue for 2019 is in
Te Whanganui-a-Tara Wellington
and given the cost of elected member attendance, staff recommend that one
member per local board attend.
4. The
Governing Body can select up to five Governing Body members to attend the
conference.
5. In addition to the official delegates, LGNZ requires prior notice of
which local board members plan to attend the AGM. Members wishing to attend are
asked to register their intention with the Kura Kāwana programme by Friday
12 April 2019 so that this information can be provided to LGNZ.
|
Ngā tūtohunga
Recommendations
That the Great Barrier Local
Board:
a) nominate one elected member to attend the Local Government New
Zealand 2019 Conference and Annual General Meeting in Te Whanganui-a-Tara
Wellington, from Sunday 7 July to Tuesday 9 July 2019.
b) confirm that conference attendance, including travel and
accommodation, will be paid for in accordance with the current Auckland
Council Elected Member Expense Policy.
c) note that any members who wish to attend the AGM must provide
their names to the Kura Kāwana programme team by Friday 12 April
2019 to ensure that they are registered with Local
Government New Zealand.
|
Horopaki
Context
6. This
year, the LGNZ conference and AGM will be held at the TSB Arena, Te Whanganui-a-Tara Wellington, from Sunday
7 July to Tuesday 9 July 2019. The AGM will commence at 1.30pm on Sunday
7 July 2018, with the conference programme commencing at 4.30pm on that day and
concluding at 12.30pm on Tuesday 9 July 2019.
7. The
conference programme has the theme ‘Riding the
localism wave: Putting communities in charge’. The high-level programme
is attached (refer Attachment A).
8. The
AGM takes place on the first day of the conference. The LGNZ constitution
permits the Auckland Council to appoint four delegates to represent it at the
AGM, with one of the delegates being appointed as presiding delegate.
9. Elected members who hold LGNZ roles are:
|
Mayor Phil Goff
|
Metro Sector
representative on the National Council
|
|
Councillor Penny Hulse
|
Chair of Zone One and Zone
One representative on National Council, Member Conference Committee
|
|
Deputy Mayor Bill
Cashmore
|
Auckland Council
representative on Regional Sector
|
|
Councillor Wayne Walker
|
Auckland Council
representative on Zone One
|
|
Councillor Alf
Filipaina
|
LGNZ Te Maruata Roopu
Whakahaere
|
|
Councillor Richard
Hills
|
Member Policy Advisory
Group
|
|
Waitematā Local
Board Chair Pippa Coom
|
Member Governance and
Strategy Advisory Group
|
10. Traditionally
the four AGM delegates have been the Mayor, the Chief Executive and two
Governing Body members who hold LGNZ roles.
11. The Governing Body will consider an item on AGM attendance at its
meeting on 28 March 2019 which includes the
recommendation that Mayor Phil Goff be the presiding delegate and the other
three delegates be comprised of either:
· two
members of the Governing Body who hold a formal representation role with LGNZ
and the Chief Executive, or
· one
member of the Governing Body who holds a formal representation role with LGNZ
and the Chief Executive, and a local board member.
12. Delegates in 2018 were:
· Mayor
Phil Goff
· Deputy
Mayor Bill Cashmore
· Councillor
Penny Hulse
· Local
Board Chairperson Pippa Coom.
Tātaritanga me ngā
tohutohu
Analysis and advice
13. Local board
members are invited to attend the conference. As the venue for 2019 is in Te Whanganui-a-Tara Wellington and given the cost of elected
member attendance, it is recommended that one member per local board attend.
14. This means
that a maximum of 26 Auckland Council elected members would attend the
conference.
15. Delegates who
attend are encouraged to report back to their local boards.
16. In addition,
local board members can attend the AGM as observers, or as a delegate
(depending on the Governing Body decision), provided their names are included
on the AGM registration form, which will be signed by the Mayor.
17. LGNZ requires prior notice of which local board members plan to
attend the AGM. Members wishing to attend are asked to register their intention
with the Kura Kāwana programme by Friday 12 April 2019 so that this
information can be collated and provided to LGNZ.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
18. The Governing Body will also consider an item on conference
attendance at its meeting on 28 March 2019 which includes the recommendations
that the Mayor is appointed presiding delegate to the AGM and that three other
delegates be appointed (one of which may be a local board member). It is
recommended that these delegates also attend the LGNZ conference, along with
any other Governing Body members up to a total of five attendees.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
19. The LGNZ
Conference has relevance to local board members and their specific roles and
responsibilities and is in line with the purpose provided for in the elected
member development budget.
Tauākī whakaaweawe
Māori
Māori impact statement
20. The LGNZ
National Council has a sub-committee, Te Maruata, which has the role of
promoting increased representation of Māori as elected members of local
government, and of enhancing Māori participation in local government
processes. It also provides support for councils in building relationships with
iwi, hapu and Māori groups. Te Maruata provides Māori input on
development of future policies or legislation relating to local government.
Councillor Alf Filipaina is a member of the sub-committee. Te Maruata will hold
a hui on 6 July 2019.
Ngā ritenga
ā-pūtea
Financial implications
21. The normal registration rate is $1410 (early bird) or $1510
(standard).
22. Costs of
attendance for one member from each local board are to be met from the elected
members’ development budget, as managed by the Kura
Kāwana Programme.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
23. The
key risk is of delayed decision-making impacting costs and registration
choices.
24. The
sooner the registration for the nominated local board member can be made, the
more likely it is that Auckland Council can take advantage of early bird
pricing for the conference and flights, all done via bulk booking.
25. Delayed
information may also impact registration into preferred conference streams or
events.
Ngā koringa ā-muri
Next steps
26. Once members
are confirmed to attend, the Kura Kāwana programme will co-ordinate and
book all conference registrations, as well as requests to attend the AGM.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩ 
|
Programme for 2019 LGNZ conference and AGM
|
11
|
Ngā kaihaina
Signatories
|
Author
|
Linda Gifford – Programme Manager Kura Kawana
|
|
Authorisers
|
Louise Mason – General Manager Local Board Services
Helgard Wagener – Relationship Manager - Great
Barrier and Waiheke
|
|
Great Barrier
Local Board
19 March 2019
|
|
|
Great Barrier
Local Board
19 March 2019
|
|
Okiwi Park – pump track
installation
File No.: CP2019/03023
Te take mō te
pūrongo
Purpose of the report
1. For
the Aotea Great Barrier Local Board to approve local improvements projects
(LIPs) capital budget for the Okiwi Park – pump track installation.
Whakarāpopototanga matua
Executive summary
2. In
2016 a concrete pathway was built through Okiwi Park, proving very popular with
the local community seeking facilities for biking and skating.
3. Public
consultation undertaken in 2018 with Okiwi school resulted in a clear request
for the provision of additional bike and skate facilities within the reserve.
4. Community
Services undertook a strategic assessment in relation to the recreational
service requirements for the local community and supported the installation of
a modular style pump track in Okiwi Park.
5. The
strategic assessment identified an initial cost estimate for the project of
$80,000. The initial estimate excluded a range of cost items. The revised
estimate for the delivery of the modular pump track described in the strategic
assessment project is $130,000.
6. This
report seeks approval for the allocation of up to $130,000 financial year
2018/2019 LIPs capital funding to progress the installation of modular pump
style track for Okiwi Park.
|
Te tūtohunga
Recommendation
That the Great Barrier Local
Board:
a) approve
funding of up to $130,000 from the financial year 2018/2019 Local Improvement
Projects capital budget line to Okiwi Park – pump track installation.
|
Horopaki
Context
7. Okiwi
Park at 2.84 hectares is the largest public open space in the north of Great
Barrier Island. It is one of the few pieces of flat, open land in public
ownership large enough for a facility of this size.
8. Okiwi
Park is zoned Open space 2 (recreation and community facilities) under the
Auckland Council District Plan - Hauraki Gulf Islands.
9. In
2016 the local board funded with their LIPs capital funding for a concrete
pathway to be built through the park. This pathway has undulating sections and
has proved very popular with local kids from the neighbouring Okiwi School
looking for somewhere to bike and skate.
10. Through
public consultation undertaken in partnership with the local board during 2018,
Okiwi school children requested for additional bike and skate facilities within
the park.
11. Their
feedback received identified a modular style of pump track would be utilised
very well.
Tātaritanga me ngā
tohutohu
Analysis and advice
12. It is
proposed to install a simple modular pump track similar to the Parklife
‘Parkitect Speedring’ product that is not permanently installed and
can be relocated to other sites.
13. The
installation of a modular style pump track that can be re locatable will
provide great benefit to Aotea Great Barrier Island residents and visitors
alike through the provision of an all-weather bike and skate facility that
encourages them to get active and test their skills.
14. The cost
estimate provided by Community Services to the local board of $80,000 was for the
purchase only of the kit set modular style pump track.
15. This estimate
did not allow for the following:
· site
investigation into water table challenges and land topography
· transportation
of the track set to Aotea Great Barrier Island and the Okiwi Park location
· vegetation
clearance of the site, preparation for the basecourse and forming of a level
site.
· creation
of a base Couse compacted 100mm thick as a platform for the track
· installation
and professional services costs and contingency.
16. Costs not
included in the strategic assessment cost estimate have been estimated at and
additional $50,000, with the total project cost estimated at $130,000. This
estimate is the best high-level estimate that can be provided with the
information available at this time.
17. Upon approval
of the project to progress, site investigations will be undertaken to confirm
the viability of the location and confirm the project can still be achieved
within the $130,000 budget approved.
18. Should the
preferred location for the pump track to be installed raise unforeseen
challenges upon completion of the investigation phase, officers will bring the
project back to the local board for discussion and further approval will be
sought as to its continuation.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
19. Community
Services have identified there is a service need within the local community for
a skate and bike facility of this type.
20. Community
Facilities operations team have given their support for the pump track to be
installed.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
21. The
installation of a pump track style facility at Okiwi Park aligns to the
Outcome: Our people thrive, and life is good from the Aotea
Great Barrier Local Board Plan 2017.
22. It supports the aspiration to keep the island’s public open
spaces are beautiful, functional and designed by locals.
Tauākī whakaaweawe
Māori
Māori impact statement
23. The local
board have considered the Ngāti Rehua-Ngātiwai ki Aotea Trust
Board’s Hapū Management Plan and Strategic Plan 2013-2018 in the
development of their local board plan 2017.
24. Ngāti
Rehua-Ngātiwai ki Aotea are a key partner working with the local board to support
its aspirations for a healthy, well and thriving community.
Ngā ritenga
ā-pūtea
Financial implications
25. The local
board have the following capital funding available to them within the financial
year 2018/2019 to allocate to projects:
|
Funding source
|
FY18/19
|
totals
|
|
LIPs capital
|
$361,000
|
|
|
|
|
LDI capital
|
$106,158
|
|
|
|
|
Total
|
|
|
|
$467,158
|
26. Upon approval
of the up to $130,000 LIPs financial year 2018/2019 capital funding sought
within this report, the local board will have $231,000 LIPs capital funding
remaining within the financial year 2018/2019 financial year for allocation to
projects.
27. Should upon
completion of the investigation and design phase, unforeseen circumstances
occur that impact upon the high-level cost estimate of $130,000 provided, a
report will be brought back to the local board outlining the challenges and
direction sought on the next steps.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
28. Delay in the
decision-making process will impact upon the commencement of the investigation
and design phase, and upon the ability to install the pump track by the end of
the financial year 2018/2019.
Ngā koringa ā-muri
Next steps
29. Once LIPs
capital budget has been approved, the investigation and design phase will
commence.
30. Should upon
completion of the investigation and design phase, unforeseen circumstances
occur that impact upon the high-level cost estimate of $130,000 provided, a
report will be brought back to the local board outlining the challenges and
direction sought on the next steps.
31. It is
expected that should no unforeseen circumstances arise; the physical works will
be completed within the 2018/2019 financial year.
32. The local
board will receive monthly updates on the progress of this project through
regular monthly Community Facilities reporting.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
|
Author
|
Katrina Morgan - Senior Project Manager
|
|
Authorisers
|
Rod Sheridan - General Manager Community Facilities
Helgard Wagener – Relationship Manager - Great
Barrier and Waiheke
|
|
Great Barrier
Local Board
19 March 2019
|
|
Great Barrier Local Board Grant
Programme 2019/2020
File No.: CP2019/01464
Te take mō te
pūrongo
Purpose of the report
1. To
adopt the Aotea Great Barrier Local Board Community Grants Programme for
2019/2020.
Whakarāpopototanga matua
Executive summary
2. The
Auckland Council Community Grants Policy guides the allocation of local,
multi-board and regional grant programmes to groups and organisations
delivering projects, activities and services that benefit Aucklanders.
3. The
Community Grants Policy supports each local board to review and adopt their own
local grants programme for the next financial year.
4. This
report presents the Aotea Great Barrier Local Board Community Grants Programme
2019/2020 for adoption (see Attachment A).
|
Te tūtohunga
Recommendation
That the Aotea Great Barrier
Local Board:
a) adopt
the Great Barrier Grants Programme 2019/2020.
|
Horopaki
5. The
Auckland Council Community Grants Policy guides the allocation of local,
multi-board and regional grant programmes to groups and organisations
delivering projects, activities and services that benefit Aucklanders.
6. The
Community Grants Policy supports each local board to review and adopt their own
local grants programme for the next financial year. The local board grants
programme guides community groups and individuals when making applications to
the local board.
7. The
local board community grants programme includes:
· outcomes
as identified in the local board plan
· specific
local board grant priorities
· which
grant types will operate, the number of grant rounds and opening and closing dates
· any
additional criteria or exclusions that will apply
· other
factors the local board consider to be significant to their decision-making.
8. Once
the local board community grants programme for the 2019/2020 financial year has
been adopted, the types of grants, grant rounds, criteria and eligibility with
be advertised through an integrated communication and marketing approach which
includes utilising the local board channels.
Tātaritanga me ngā
tohutohu
Analysis and advice
9. The
aim of the local board grant programme is to deliver projects and activities
which align with the outcomes identified in the local board plan. The new Aotea
Great Barrier Grants Programme has been workshopped with the local board and
feedback incorporated into the grants programme for 2019/2020.
10. The new grant
programme includes:
· commercial
entities as a lower priority, unless significant community benefit can be demonstrated
·
changes to the Capital Grants criteria including:
o reference to the
organisation’s section in the Aotea Great Barrier Island 2019 Community
Facilities Report
o the addition of
funding for the provision of safe drinking water or an upgrade to septic and
sewage systems
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
11. The grants
programme has no identified impacts on council-controlled organisations and
therefore their views are not required.
12. All grant
applications received will have input, from a subject matter expert from the
relevant department. The main focus of an application is identified as arts,
community, events, sport and recreation, environment or heritage.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
13. The Community
Grants Programme has been developed by the local board to set the direction of
their grants programme. This programme is reviewed on an annual basis.
Tauākī whakaaweawe
Māori
Māori impact statement
14. All grant
programmes respond to Auckland Council’s commitment to improving
Māori wellbeing by providing grants to organisations delivering positive
outcomes for Māori. Applicants are asked how their project aims to increase
Māori outcomes in the application process.
Ngā ritenga
ā-pūtea
Financial implications
15. The
allocation of grants to community groups is within the adopted Long-term Plan
2018 -2028 and local board agreements.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
16. The
allocation of grants occurs within the guidelines and criteria of the Community
Grants Policy and the local board grants programme. Therefore, there is minimal
risk associated with the adoption of the grants programme.
Ngā koringa ā-muri
Next steps
17. An
implementation plan is underway, and the local board grants programme will be
locally advertised through the local board and council channels, including the
council website, local board Facebook page and communication with past
recipients of grants.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Great Barrier Grant Programme 2019/2020
|
23
|
Ngā kaihaina
Signatories
|
Author
|
Marion Davies - Grant Operations Manager
|
|
Authorisers
|
Shane King - Head of Operations Support
Helgard Wagener – Relationship Manager - Great
Barrier and Waiheke
|
|
Great Barrier
Local Board
19 March 2019
|
|
|
Great Barrier
Local Board
19 March 2019
|
|
Six-monthly accountability reports of
Great Barrier Island community groups
File No.: CP2019/02723
Te take mō te
pūrongo
Purpose of the report
1. To
present the six-monthly accountability reports for projects run by four Aotea
Great Barrier community groups funded by the Aotea Great Barrier Local Board.
Whakarāpopototanga matua
Executive summary
2. The
Aotea Great Barrier Local Board supports several key community groups to
undertake projects in the community.
3. Four
of these groups are; the Aotea Family Support Group, the Great Barrier Island
Community Health Trust (Community Worker project), Destination Great Barrier
Island and the Aotea Education Trust.
4. The
four community groups’ funding agreements stipulate that they must report
twice a year to the Aotea Great Barrier Local Board, once at the February
business meeting with a six-monthly report, and an end-of-year report in June.
5. The
Great Barrier Island Community Heritage and Arts Village Trust is the other
annually-funded group, but it is only required to report back report back to
the local board once a year at the end of the financial year in June.
6. This
report presents the six-monthly accountability reports of the Aotea Family
Support Group, the Great Barrier Island Community Health Trust (Community
Worker project), Destination Great Barrier Island and the Aotea Education
Trust, as required by the terms of their funding agreements.
7. Funding
is provided to the four community groups to help support the delivery of
initiatives outlined in the Aotea Great Barrier Local Board Plan and the Aotea
Great Barrier Local Board Agreement.
|
Te tūtohunga
Recommendation
That the Great Barrier Local
Board:
a) receive
the six-monthly accountability reports from the Aotea Family Support Group,
Great Barrier Community Health Trust, Destination Great Barrier Island and
the Aotea Education Trust.
|
Horopaki
Context
8. In
June 2018, the Aotea Great Barrier Local Board approved the 2018/2019 Arts,
Community and Events work programme (Resolution number GBI/2018/68). The
following table provides a breakdown of funding to the community groups and the
purpose of the funding.
Table 1 Funding allocated to community groups
|
Community Group
|
Purpose of funding
|
Amount of funding
|
|
Aotea Family Support
Group
|
Support the Aotea Family
Support Group to develop a range of services that meet the needs of the
community.
|
$30,000
|
|
Great Barrier Island
Community Health Trust – Community Worker
|
Support the community
worker to achieve successful community development outcomes, with a focus on
community health and social services, safety, and marae capacity building.
|
$42,000
|
|
Destination Great
Barrier Island
|
Support Destination Great
Barrier Island to manage the Claris visitor site, advance Great Barrier
Island as a destination, and provide marketing, promotion and economic
development outcomes.
|
$29,000
|
|
Aotea Education Trust
|
To govern the Aotea
Lifelong Learning Strategy and Action Plan (which aims to improve education
outcomes among all age groups on the island – from Under 5s to adult
learners) and to contribute to the running of the Aotea Learning Hub.
|
$30,000
|
9. The
four community groups’ funding agreements stipulate that they must report
back twice-yearly to the Aotea Great Barrier Local Board
10. The Great
Barrier Island Community Heritage and Arts Village Trust is the other
annually-funded group but is only required to report back once a year at the
end of the year.
Tātaritanga me ngā
tohutohu
Analysis and advice
11. The
groups’ work ranges from core social service provision, education and
family support, to management of the island’s growing tourism sector.
Copies of the Aotea Family Support Group, Great Barrier Community Health Trust,
Destination Great Barrier Island and Aotea Education Trust reports are attached
(Attachments A, B, C and D).
12. A growing
demand for the services provided by the community groups, matched by a growing
competency in the groups’ delivery of these services are key themes in
the reports.
13. The attached
reports identify key issues and challenges faced by Aotea Great Barrier, including
housing, early childhood education, growing tourist numbers and an ageing
population. The attached reports indicate that the local community groups are
responding to these challenges.
14. A key
priority for the local board in this term has been the Aotea Great Barrier
Island Visitor’s Strategy. The Destination Great Barrier Island report
notes its collaboration with the local board on the review, endorsement and
implementation of the strategy document.
15. A growing
focus for the local board is the issue of housing on Aotea Great Barrier. The
Great Barrier Island Community Health Trust’s report identifies
“semi-homelessness”, the poor condition of dwellings and the
shortage of rental accommodation as particular concerns.
16. Education has
also been an area in which the local board has invested significantly during
this term. The Aotea Education Trust reports successes and challenges on this
front, including rising student numbers and improved academic achievement at
the Aotea Learning Hub, a well-attended adult education seminar series, and the
ongoing difficulties of setting up additional early childhood education on
Aotea.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
17. From analysis
of the four reports, there are no significant impacts of note for any parts of
the council group, including council-controlled organisations (CCOs) and
various departments.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
18. Funding is
provided to the four community groups to support the delivery of initiatives
outlined in the Aotea Great Barrier Local Board Plan and the Aotea Great
Barrier Local Board Agreement.
19. The work of
the community groups aligns with two priority areas in the Aotea Great Barrier
Local Board Plan 2017:
· our
people thrive and life is good
· our
economy is sustainable and prosperous.
20. From analysis
of the four reports, there are no significant impacts of note for the local
board.
Tauākī whakaaweawe
Māori
Māori impact statement
21. All four
community groups work with mana whenua when possible and seek to incorporate
iwi concerns and aspirations into their work programmes.
22. Destination
Great Barrier Island, in particular, has expressed an eagerness to have an iwi
liaison person engaged and operative in the community.
23. It is
anticipated that once an iwi liaison person is appointed, they will work
actively with the four groups.
Ngā ritenga
ā-pūtea
Financial implications
24. In three of
the four attached reports, there are no financial implications to the local
board. There is a possibility of unspent funds by Aotea Education Trust.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
25. In the case
of Aotea Education Trust, there is a possible risk of unspent funds in the area
of early childhood education. This is outlined in the group’s attached
accountability report. This will be discussed with the local board at an
upcoming workshop on 26 March 2019 and advice sought from the local board’s
financial advisor as to how this can best be managed.
Ngā koringa ā-muri
Next steps
26. The Aotea
Great Barrier Local Board will hold individual workshops on 26 March 2019 with
the Aotea Family Support Group, Great Barrier Island Community Health Trust,
Destination Great Barrier Island and Aotea Education Trust. This will provide
an opportunity to discuss the reports and answer any questions that the board
may have.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Aotea Family Support Group
|
31
|
|
b⇩
|
Great Barrier Island Community Health Trust -
Community Work
|
35
|
|
c⇩ 
|
Destination Great Barrier Island
|
43
|
|
d⇩ 
|
Aotea Education Trust
|
51
|
Ngā kaihaina
Signatories
|
Author
|
Kathy Cumming – Strategic Broker
|
|
Authorisers
|
Graham Bodman - General Manager Arts, Community and
Events
Helgard Wagener – Relationship Manager - Great
Barrier and Waiheke
|
|
Great Barrier Local
Board
19 March 2019
|
|
|
Great Barrier
Local Board
19 March 2019
|
|
|
Great Barrier
Local Board
19 March 2019
|
|
|
Great Barrier
Local Board
19 March 2019
|
|
|
Great Barrier
Local Board
19 March 2019
|
|
Auckland Transport December 2018 update
to the Great Barrier Local Board
File No.: CP2019/02754
Te take mō te
pūrongo
Purpose of the report guidance
1. To provide an update to the Aotea Great Barrier Local Board on
transport related matters in their area including the Local Board Transport
Capital Fund.
Whakarāpopototanga matua
Executive summary guidance
2. This
report covers:
a) general
summary of operational projects and activities of interest to the board
b) update
on the board’s transport capital fund
c) other
Auckland Transport news of interest to the board.
|
Te tūtohunga
Recommendation
That the Great Barrier Local
Board:
a) receive the Auckland Transport March 2019 update report.
|
Horopaki
3. This
report addresses transport related matters in the local board area and includes
information on the status of the Local Board Transport Capital Fund.
4. Auckland
Transport is responsible for much of Auckland’s transport services,
excluding state highways and the railway network. It reports monthly to local
boards, as set out in its Local Board Engagement Plan. This monthly reporting
commitment acknowledges the important engagement role local boards play within
and on behalf of their local communities.
5. The
Local Board Transport Capital Fund is a ring-fenced capital budget controlled
by local boards and delivered by Auckland Transport. Local boards can use this
fund to deliver transport projects that they believe are important but are not
part of Auckland Transport’s work programme. Criteria for projects are
determined by the Governing Body and include that the project:
· be safe
· not impede network efficiency
· be in the road corridor (although projects running through parks can
be considered if there is a transport outcome).
Report on Auckland
Transport projects and activities
6. Please
see below for information on Auckland Transport’s activities:
|
Activity
|
Update
|
|
Claris
Airfield
|
Ongoing gorse
removal on northern side of airfield being undertaken during February and
March.
1017 flight
movements at Claris recorded for February.
|
|
Shoal Bay
and Whangaparapara wharves
|
Additional
steps installed on inner plastic pontoons to assist public with getting on
and off the main pontoon.
Main pontoon
outer fenders extended to water level to prevent risk of smaller vessels or
vessels with lower belting getting caught underneath.
|
|
Shoal Bay
new mooring pile
|
Contractor
(STF) will install new mooring pile for Coastguard use, as well as new
fenders & ladder for this berth. STF returning April/May to
undertake works at Glenfern Wharf.
|
|
Cowshed
Bridge
|
No update this
month. Previous update:
A Bailey Bridge
has been installed to allow safe access underneath the original bridge. Our
contractors will now be able to determine if our original assessment of the
damage and the necessary repairs is correct. If the damage is greater than
originally determined it may be necessary for further investigation.
|
|
Reconfiguration
of Intersection of Whangaparapara / Gray Road
|
Complete.
|
|
Karaka Bay
Road
|
Potential new
passing bays have been marked out and our contractor Downers has engaged to
deliver these improvements.
Funding from
Auckland Transport has been confirmed.
We’ll
come back to the Board with more specific information, including timeframes,
shortly.
|
|
Puriri Bay
Road
|
No update this
month. Previous update:
The seawall is
being monitored. Consultants are working on designs for repairing the
sections with storm damage. Work will proceed when the necessary consents and
coastal consents are obtained.
|
Tātaritanga me ngā
tohutohu
Analysis and advice guidance
Local Board Transport Capital Fund
7. As
of the new electoral term Aotea Great Barrier Local Board had $328,104 in their
Local Board Transport Capital Fund.
8. Following
the proposal to increase the Local Board Transport Capital Fund, the allocation
to the board has increased by $189,732 and is now $517,836.
9. From
this the Board has committed:
· $68,000 for a dust seal on
Sandhills Road.
· $20,000 for remediation of
fish passages in the culverts on the island.
· $350,196 for road sealing
on Kaiaraara Road
This leaves $79,640 unallocated.
10. Auckland
Transport has completed investigations into rough orders of costs for the
following projects:
· To provide a walkway on
Whangaparapara Road from the Cross Road to the Hot Pool access, for a cost of
$63,000
· To complete the remaining
sections of the Hector Sanderson from Claris Café to the Cross Roads for
$287,624
· Sealing of Puriri Bay Road
for $409,450
· Sealing of Whangaparapara
Road for $852,425
The board asked if Auckland Transport would
be able to contribute to any of the costs for these sealing projects and
unfortunately at this point there is not the funding available to do so.
11. Auckland
Transport has also been requested to investigate a rough order of cost for:
· traffic calmers at Claris
settlement
12. Auckland
Transport has also been requested to investigate into rough orders of costs for
the following projects, but at the board’s request has suspended them to
focus on other projects:
· For solutions in the road
corridor to address Claris shopping centre carparking safety and congestion
issues.
· Shoal Bay footpath (from
Mulberry Grove School to Shoal Bay wharf).
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views guidance
13. The
proposed decision of receiving the report has no local, sub-regional or
regional impacts.
14. Auckland
Transport will attend a workshop on 12th March 2019 with the local
board.
Traffic Control Committee resolutions
15. There
were no Traffic Control Committee resolutions pertaining to this local board
area.
Tauākī whakaaweawe
Māori
Māori impact statement guidance
16. The
proposed decision of receiving the report has no impacts or opportunities for
Māori. Any engagement with Māori, or consideration of impacts and
opportunities, will be carried out on an individual project basis.
Ngā ritenga
ā-pūtea
Financial implications guidance
17. The
proposed decision of receiving the report has no financial implications.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations guidance
18. The
proposed decision of receiving the report has no risks. Auckland Transport has
risk management strategies in place for all their projects.
Ngā koringa ā-muri
19. Auckland
Transport will provide another update report to the local board next month.
Ngā tāpirihanga
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
|
Author
|
Ben Halliwell, Elected Member
Relationship Manager
|
|
Authorisers
|
Jonathan Anyon, Team Leader, Elected
Member Relationship Management Team
Helgard Wagener – Relationship Manager - Great
Barrier and Waiheke
|
|
Great Barrier
Local Board
19 March 2019
|
|
Correspondence
File No.: CP2019/02750
Te take mō te
pūrongo
Purpose of the report
1. To
inform the Great Barrier Local Board of the correspondence
sent and received for the month of February 2019.
Whakarāpopototanga matua
Executive summary
2. The attached correspondence has been received and sent for the Great
Barrier Local Board’s information.
|
Te tūtohunga
Recommendation
That the Aotea Great Barrier
Local Board:
a) note
the correspondence received for the month of February 2019:
i) Letter
dated 19 February 2019 from Malcolm – Secretary, Great Barrier Island
Gold Club.
|
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩ 
|
20190219 Letter from Great Barrier Island Golf Club
|
67
|
Ngā kaihaina
Signatories
|
Author
|
Guia Nonoy - Democracy Advisor
|
|
Authoriser
|
Helgard Wagener – Relationship Manager - Great
Barrier and Waiheke
|
|
Great Barrier
Local Board
19 March 2019
|
|
|
Great Barrier
Local Board
19 March 2019
|
|
Environmental agency and community group
reports
File No.: CP2019/01939
Te take mō te
pūrongo
Purpose of the report
1. To
provide an opportunity for Aotea Great Barrier community groups and
environmental agencies with interest or role in the environment or the work of
the Aotea Great Barrier Local Board to have items considered as part of the
board’s business meeting.
Whakarāpopototanga matua
Executive summary
2. The
Environment Committee of the Aotea Great Barrier Local Board has been
discontinued from the start of this electoral term 2016/2019. To continue with
the tradition of open and more direct interaction between the board, local
groups and others, the local board has extended an invitation to either speak
at the board’s business meeting via Public Forum or put items forward and
have reports included in the agenda.
3. Inclusion of items on the agenda is at the discretion of the Aotea
Great Barrier Local Board Chairperson in discussion with the Aotea Great
Barrier Local Board Relationship Manager to ensure the material is appropriate
and will not create any issues. Any items submitted will be included under a
cover report which will have the recommendation that “item xyz be
noted or received”.
|
Te tūtohunga
Recommendation
That the Great Barrier Local
Board:
a) note
the following reports:
i) Senior
biosecurity local board general update December 2018 – February
2019
ii) Biosecurity advisor
report December 2018 – February 2019.
|
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Senior biosecurity local board general update December
2018 – February 2019
|
71
|
|
b⇩ 
|
Biosecurity advisor report December 2018 –
February 2019
|
77
|
Ngā kaihaina
Signatories
|
Author
|
Guia Nonoy - Democracy Advisor
|
|
Authoriser
|
Helgard Wagener – Relationship Manager - Great
Barrier and Waiheke
|
|
Great Barrier
Local Board
19 March 2019
|
|
|
Great Barrier
Local Board
19 March 2019
|
|
|
Great Barrier
Local Board
19 March 2019
|
|
Great Barrier Governance Forward Work
Calendar
File No.: CP2019/02752
Te take mō te
pūrongo
Purpose of the report guidance
1. To
present the Aotea Great Barrier Local Board with its updated governance forward
work calendar.
Whakarāpopototanga matua
Executive summary guidance
2. The
governance forward work calendar for the Aotea Great Barrier Local Board is in
Attachment A. The calendar is updated monthly, reported to business meetings
and distributed to council staff for reference and information only.
3. The
governance forward work calendars were introduced in 2016 as part of Auckland
Council’s quality advice programme and aim to support local boards’
governance role by:
· ensuring
advice on meeting agendas is driven by local board priorities
· clarifying
what advice is expected and when
· clarifying
the rationale for reports.
4. The
calendar also aims to provide guidance for staff supporting local boards and
greater transparency for the public.
|
Te tūtohunga
Recommendation guidance
That the Great Barrier Local
Board:
a) note
the governance forward work calendar as at March 2019.
|
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩ 
|
Governance Forward Work Calendar - March 2019
|
85
|
Ngā kaihaina
Signatories
|
Author
|
Guia Nonoy - Democracy Advisor
|
|
Authoriser
|
Helgard Wagener – Relationship Manager - Great
Barrier and Waiheke
|
|
Great Barrier
Local Board
19 March 2019
|
|
|
Great Barrier
Local Board
19 March 2019
|
|
Great Barrier Local Board Workshop
Proceedings
File No.: CP2019/02753
Te take mō te
pūrongo
Purpose of the report guidance
1. To note the Great Barrier Local Board proceedings
taken at the workshop held on the 5 February, 12 February and 26
February 2019.
Whakarāpopototanga matua
Executive summary guidance
2. Under
the current Standing Orders of the Great Barrier Local Board 12.1, workshops
convened by the local board shall be closed to the public. However, the
proceedings of every workshop shall record the names of members attending and a
statement summarising the nature of the information received, and nature of
matters discussed. No resolutions are passed, or decisions reached but
are solely for the provision of information and discussion. This report
attaches the workshop record for the period stated above.
|
Te tūtohunga
Recommendation guidance
That the Great Barrier Local
Board:
a) note the record of proceedings for the workshop held on the 5th, 12th and 26th of February
2019.
|
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Great Barrier Local Board Workshop Record - 5 February
2019
|
91
|
|
b⇩
|
Great Barrier Local Board Workshop Record - 12
February 2019
|
93
|
|
c⇩ 
|
Great Barrier Local Board Workshop Record - 26
February 2019
|
95
|
Ngā kaihaina
Signatories
|
Author
|
Guia Nonoy - Democracy Advisor
|
|
Authoriser
|
Helgard Wagener – Relationship Manager - Great
Barrier and Waiheke
|
|
Great Barrier
Local Board
19 March 2019
|
|
|
Great Barrier
Local Board
19 March 2019
|
|
|
Great Barrier
Local Board
19 March 2019
|
|
