Agenda of Kaipātiki Local Board Community Forum

I hereby give notice that an ordinary meeting of the Kaipātiki Local Board Community Forum will be held on:

Date:

Time:

Meeting Room:

Venue:

Wednesday, 27 March 2019

6.00pm

Kaipātiki Local Board Office
90 Bentley Avenue
Glenfield

Kaipātiki Local Board Community Forum

OPEN AGENDA

MEMBERSHIP

Chairperson	John Gillon
Deputy Chairperson	Danielle Grant
Members	Paula Gillon
	Ann Hartley, JP
	Kay McIntyre, QSM
	Anne-Elise Smithson
	Adrian Tyler
	Lindsay Waugh

(Quorum 4 members)

Jacinda Short

Democracy Advisor - Kaipatiki

21 March 2019

Contact Telephone: (09) 484 6236

Email: jacinda.short@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Kaipātiki Local Board Community Forum

27 March 2019

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 6

8.1 Highbury House 6

8.2 Northart 6

8.3 Harbour Sport 7

8.4 Bayview Community Centre 7

8.5 Chelsea Regional Park Association Inc (CHERPA) 8

9 Public Forum 8

10 Extraordinary Business 8

11 Kaipātiki Local Youth Board update 11

12 Kaipātiki Local Board Chairperson's Report 13

13 Feedback on the Increasing Aucklanders’ Participation in Sport, Sport Investment Plan 2019-2039 15

14 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:

i. A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

ii. A non-financial conflict of interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request.

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

4 Confirmation of Minutes

That the Kaipātiki Local Board Community Forum:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 27 February 2019, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Kaipātiki Local Board Community Forum. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Highbury House

Te take mō te pūrongo

Purpose of the report

1. The purpose of this deputation is to update the Kaipātiki Local Board regarding Highbury Community House.

Whakarāpopototanga matua

Executive summary

2. Angela Spooner, Highbury House Manager and Sarah McGregor, Highbury House Chairperson, will be in attendance to address the board in support of this item.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) receive the deputation from Highbury House.

b) thank Angela Spooner and Sarah McGregor for their attendance and presentation.

Attachments

a 27 March 2019 - Kaipātiki Local Board Community Forum - presentation ................................................................................................................ 69

8.2 Northart

Te take mō te pūrongo

Purpose of the report

1. The purpose of this deputation is to update the Kaipātiki Local Board regarding Northart.

Whakarāpopototanga matua

Executive summary

2. Wendy Harsant, Manager of Northart, will be in attendance to address the board in support of this item.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board Community Forum:

a) receive the deputation from Northart

b) thank Wendy Harsant for her attendance and presentation.

Attachments

a 27 March 2019 - Kaipātiki Local Board Community Forum - Northart presentation............................................................................................ 73

8.3 Harbour Sport

Te take mō te pūrongo

Purpose of the report

1. The purpose of this deputation is to update the Kaipātiki Local Board regarding Harbour Sport and their achievements over the past year.

Whakarāpopototanga matua

Executive summary

2. Kevin O’Leary, General Manager of Harbour Sport and David Parker from Aktive, will be in attendance to address the board in support of this item.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) receive the deputation from Harbour Sport.

b) thank Kevin O’Leary and David Parker for their attendance and presentation.

Attachments

a 27 March 2019 - Kaipātiki Local Board Community Forum - presentation ................................................................................................................ 79

8.4 Bayview Community Centre

Te take mō te pūrongo

Purpose of the report

1. The purpose of this deputation is to update the Kaipātiki Local Board regarding Bayview Community Centre.

Whakarāpopototanga matua

Executive summary

2. Rachael Pates, Bayview Community Centre Manager and Shelley Pilkington, Chairperson of Bayview Governance Board, will be in attendance to address the board in support of this item.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board Community Forum:

a) receive the deputation from Bayview Community Centre.

b) thank Rachael Pates and Shelley Pilkington for their attendance and presentation.

Attachments

a 27 March 2019 - Kaipātiki Local Board Community Forum - presentation ................................................................................................................ 89

8.5 Chelsea Regional Park Association Inc (CHERPA)

Te take mō te pūrongo

Purpose of the report

1. The purpose of this deputation is to update the Kaipātiki Local Board regarding Chelsea Regional Park Association Inc (CHERPA).

Whakarāpopototanga matua

Executive summary

2. Pam Templeton, CHERPA Secretary and Bruce Stainton, Chairperson of CHERPA, will be in attendance to address the board in support of this item.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) receive the deputation from Chelsea Regional Park Association Inc.

b) thank Pam Templeton and Bruce Stainton for their attendance and presentation.

Attachments

a 27 March 2019 - Kaipātiki Local Board Community Forum - presentation ................................................................................................................ 93

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Kaipātiki Local Board Community Forum

27 March 2019

Feedback on the Increasing Aucklanders’ Participation in Sport, Sport Investment Plan 2019-2039

File No.: CP2019/02784

Te take mō te pūrongo

Purpose of the report

1. To seek local board feedback on the draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039.

Whakarāpopototanga matua

Executive summary

2. The Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039, was endorsed by the Environment and Community Committee in December 2018 for public consultation (resolution number CP2018/07771).

3. The Kaipātiki Local Board received a report at its February 2019 business meeting inviting the board to formally indicate their support for the draft plan and to provide any additional feedback on the draft plan. This feedback would be provided to the Environment and Community Committee to consider prior to the plan’s adoption. A copy of this report, including a copy of the draft plan, is provided as Attachment A to this report.

4. At its February 2019 business meeting the Kaipātiki Local Board resolved to (resolution number KT/2019/9):

a) delegate authority to the Deputy Chairperson, Member Hartley and Member McIntyre to develop feedback on behalf of the board on the draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039, noting that:

i. prepared feedback will be presented to the March business meeting for consideration and endorsement

ii. local board feedback is required in order to inform regional decision making by the Environment and Community Committee at its June meeting

iii. delegated members are encouraged to work with representatives of other local boards on the North Shore in an effort to develop feedback that is consistent across the sub-region.

CARRIED

5. A meeting of Local Board Members and Local Board Services staff from the Kaipātiki, Devonport-Takapuna, Upper Harbour and Hibiscus and Bays Local Boards was held on Tuesday 5 March 2019. This meeting was used to discuss possible content to include in the boards feedback. Following this meeting draft feedback was developed and circulated to the nominated Local Board Members of the Kaipātiki, Devonport-Takapuna Local Boards for feedback.

6. A subsequent meeting of the delegated Kaipātiki Local Board Members was held on Monday 18 March 2019 to refine the draft feedback.

7. The draft feedback developed by the delegated Kaipātiki Local Board Members on the Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039 is provided as Attachment B to this agenda report for the full board to consider.

8. The next step from this report is that staff will complete a summary of consultation feedback and a final plan will be prepared for consideration and adoption by the Environment and Community Committee around May 2019.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board Community Forum:

a) approve the draft feedback developed by the delegated Kaipātiki Local Board Members on the Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039 as provided in Attachment B to this agenda report

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	27 March 2019 - Kaipātiki Local Board Community Forum - February 2019 Agenda Report - Feedback on draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039	15
b ⇩	27 March 2019 - Kaipātiki Local Board Community Forum - Draft feedback on the draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039	63