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Kaipātiki
Local Board
20 March 2019
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1 Welcome
2 Apologies
3 Declaration
of Interest
There were no
declarations of interest.
4 Confirmation
of Minutes
5 Leave
of Absence
There were no
leaves of absence.
6 Acknowledgements
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6.1
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Christchurch tragedy
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At the request of the Chairperson, the
meeting observed a moment of silence out of respect for the victims, family
and friends impacted by the Christchurch mosque shootings, which occurred on
Friday 15 March 2019.
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Resolution
number KT/2019/26
MOVED by Chairperson J Gillon, seconded by Member A
Smithson:
That the
Kaipātiki Local Board:
a)
express its deepest sympathies and condolences to the victims,
families, friends and people of Christchurch following the mosque shootings
on Friday 15 March 2019.
b)
acknowledge and thank the emergency services for their
prompt and ongoing response.
CARRIED
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7 Petitions
There were no
petitions.
8 Deputations
There were no deputations.
9 Public
Forum
There was no
public forum.
10 Extraordinary
Business
There was no
extraordinary business.
Secretarial note: Item 11 was taken after
item 16.
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16
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Allocation of funding to Citizens Advice Bureaux
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Resolution
number KT/2019/29
MOVED by Chairperson J Gillon, seconded by Member A
Hartley:
That the Kaipātiki
Local Board:
a)
provide the following feedback on the new model for allocating
funding to Citizens Advice Bureaux:
i)
endorse the funding allocation model based on 90 per cent
population and 10 per cent deprivation, subject to the Citizens Advice
Bureaux in Kaipatiki (Birkenhead, Glenfield and Northcote) not receiving a
decrease to their current funding allocation.
ii)
endorse an increase of $200,000 to the baseline grant to
Auckland Citizens Advice Bureaux Incorporated in 2019 – 2021, so that
no bureau is financially worse off under the new funding allocation model.
iii)
request council advocate to central government to provide
greater financial support to Citizens Advice Bureaux in Auckland, noting the
significant service and support Citizens Advice Bureaux provide the community
on central government matters.
iv)
acknowledge the hard work and dedication of Kaipatiki
(Birkenhead, Glenfield and Northcote) Citizens Advice Bureaux volunteers and
the important work that they do in the community.
CARRIED
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11
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Memorial plaque application for Onepoto
Domain to commemorate Clive Baker
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Resolution
number KT/2019/30
MOVED by Chairperson J Gillon, seconded by Member A
Hartley:
That the Kaipātiki
Local Board:
a) decline
the memorial seat application to install an additional plaque commemorating
Clive Baker onto an existing seat at Onepoto Domain that commemorates Nan,
Ron and Michael Styant, as it does not meet the Generic Protocols of the
“Plaques and Memorials on Parks Interim Guidelines 2011”.
CARRIED
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12
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Auckland Transport Monthly Update
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MOVED
by Chairperson J Gillon, seconded by Member A Tyler:
That the Kaipātiki Local
Board:
a)
note the Auckland Transport Monthly Update Kaipātiki Local Board
March 2019.
b)
support Auckland Transport’s on-going investigation into a
clearway solution to the significant peak-hour congestion problem on Onewa
Road (eastbound).
c)
reiterate the request (resolution KT/2018/23) for data to better
understand the reasons, destinations and circumstances of single-occupancy commuters
who choose to travel by personal vehicle in the general traffic lane on Onewa
Road during peak hours.
d)
request a report from Auckland Transport on the viability, design
options and cost options of implementing a cyclelane or shared
pedestrian/cyclepath on the northern side of Onewa Road, without impacting
the eastbound transit lane.
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Member L
Waugh moved an amendment to the original recommendation by replacement of d)
with the following.
Resolution
number KT/2019/31
MOVED by Member L Waugh, seconded by Member K McIntyre:
That the Kaipātiki Local
Board:
d)
request Auckland Transport introduce road markings and appropriate
signage to more clearly designate the shared walking and cycling capacity of
the northern footpath of Onewa Road.
CARRIED
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The Chairperson put the
substantive motion.
Resolution
number KT/2019/32
MOVED
by Chairperson J Gillon, seconded by Member A Tyler:
That the Kaipātiki
Local Board:
a)
note the Auckland Transport Monthly Update Kaipātiki Local
Board March 2019.
b)
support Auckland Transport’s on-going investigation into
a clearway solution to the significant peak-hour congestion problem on Onewa
Road (eastbound).
c)
reiterate the request (resolution KT/2018/23) for data to
better understand the reasons, destinations and circumstances of
single-occupancy commuters who choose to travel by personal vehicle in the
general traffic lane on Onewa Road during peak hours.
d)
request Auckland Transport introduce road markings and appropriate
signage to more clearly designate the shared walking and cycling capacity of
the northern footpath of Onewa Road.
CARRIED
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Secretarial note: Under Standing Order 1.9.7 Member L
Waugh requested her vote against resolution c) be recorded.
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13
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New community lease to The North Shore
Playcentre Association Incorporated at 37 Totaravale Drive, Sunnynook
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Resolution
number KT/2019/33
MOVED by Chairperson J Gillon, seconded by Deputy
Chairperson D Grant:
That the Kaipātiki
Local Board:
a) grant a new community lease to North Shore Playcentre Association
at R 37 Totaravale Drive, Totara Vale, described as Part Lot 109 DP 58805 and
shown outlined in red on Attachment A of the agenda report on the following
terms and conditions:
i)
term - ten (10) years commencing 1 March 2019,
with one right of renewal for ten (10) years with final expiry on 28 February
2029.
ii)
rent - $1.00 plus GST per annum, if demanded.
iii)
the North Shore Playcentre Association
Incorporated - Totaravale Community Outcomes Plan (refer Attachment B to the
agenda report) be attached to the lease.
b)
approve the community outcomes plan
(refer Attachment B of the agenda report) that will become a schedule to the
lease.
c)
note that all other terms and
conditions will be in accordance with the Auckland Council Community
Guidelines July 2012.
CARRIED
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14
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New community lease to Glenfield Tennis Club
Incorporated at Elliott Reserve, Elliott Avenue, Bayview.
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Resolution
number KT/2019/34
MOVED by Chairperson J Gillon, seconded by Member A
Hartley:
That the Kaipātiki
Local Board:
a) grant
a new community lease to Glenfield Tennis Club Incorporated at R 34 Elliott
Avenue, Bayview, described as Part Lot 1 DP 92391 and Part Lot 38 DP 46696 and
shown outlined in red on Attachment A of the agenda report on the following terms
and conditions:
i) term
– ten (10) years commencing 1 May 2019, with one right of renewal
for ten (10) years with final expiry on 30 April 2029.
ii) rent
- $1.00 plus GST per annum, if demanded.
iii) the Glenfield Tennis Club Incorporated Community
Outcomes Plan (refer Attachment B to the agenda report) be attached to the
lease.
b)
approve the community outcomes plan (refer Attachment B of the
agenda report) that will become a schedule to the lease.
c)
note that as part of the community outcomes plan, Glenfield Tennis Club Incorporated will fund and
provide an online booking system that will provide pay-to-play for casual
games, including some free-to-play court time.
d) approve all other terms and conditions be in accordance with the
Auckland Council Community Occupancy Guidelines July 2012.
CARRIED
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Member K McIntyre left the meeting at
4.42pm
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15
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Australia and New Zealand Army Corps Service
representatives 2019
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Resolution
number KT/2019/35
MOVED by Chairperson J Gillon, seconded by Deputy
Chairperson D Grant:
That the Kaipātiki
Local Board:
a) nominate
the following roles at the forthcoming Australia and New Zealand Army Corps
Day (ANZAC) services:
i) Birkenhead
ANZAC Day Service: Chairperson John Gillon as Master of Ceremonies; Members
Ann Hartley and Adrian Tyler as wreath layers.
ii) Northcote
ANZAC Day Service: Member Anne-Elise Smithson as Master of Ceremonies; Member
Kay McIntyre as wreath layer.
iii) Glenfield
ANZAC Day Service: Deputy Chairperson Danielle Grant to deliver the welcome
and read out the ANZAC Day Dedication; Member Paula Gillon as wreath layer.
b) delegate
the Chairperson to appoint a replacement board member in the event that any
member is unavailable to take their position at the Australia and New Zealand
Army Corps Day (ANZAC) services as outlined in resolution a) above.
CARRIED
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Member K McIntyre returned to the
meeting at 4.45pm
Secretarial note: Item 16 was taken after
item 10
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17
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2019 Local Government New Zealand Conference
and Annual General Meeting
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Resolution
number KT/2019/36
MOVED by Chairperson J Gillon, seconded by Member A
Smithson:
That the Kaipātiki
Local Board:
a) nominate Deputy Chairperson Danielle Grant to attend the Local
Government New Zealand 2019 Conference and Annual General Meeting in Te
Whanganui-a-Tara Wellington, from Sunday 7 July to Tuesday 9 July 2019.
b)
nominate Member Ann Hartley to attend the Local Government New
Zealand 2019 Conference and Annual General Meeting in
Te-Whanganui-a-Tara-Wellington, from Sunday 7 July to Tuesday 9 July 2019,
noting that all costs associated with member attendance must be covered
through the individual elected member development budget allowance (IDB) for
Member Ann Hartley provided at the start of the 2016-2019 electoral term.
c) confirm that Local Government New Zealand 2019 Conference and
Annual General Meeting attendance, including travel and accommodation, will
be paid for in accordance with the current Auckland Council Elected Member
Expense Policy.
d) note that any members who wish to attend the Local Government New
Zealand 2019 Conference and Annual General Meeting must provide their names
to the Kura Kāwana programme team by Friday 12 April 2019
to ensure that they are registered with Local Government New
Zealand.
CARRIED
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18
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Kaipātiki Local Board Chairperson's
Report
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MOVED by Chairperson J Gillon,
seconded by Member A Hartley:
That the Kaipātiki Local
Board:
a)
approve the reallocation of $25,000 currently allocated to
a shade sail in the "Birkenhead War Memorial Park – renew skate
park including access from the park to pool – stage 2" activity
line (resolution KT/2017/16) to the "Kaipātiki - Install shade
sails" activity line.
b)
allocate $40,000 from the "Kaipātiki - Install
shade sails" activity line to install full-coverage shade sails at the
Shepherds Park playground in the 2018/2019 financial year.
c)
delegate authority to the Chairperson, in consultation with
the Deputy Chairperson, to approve the option, size, colour and location of
the shade sails at the Shepherds Park playground.
d)
request a report on the process of formally renaming the
southern section of Kauri Road, Birkenhead, due to on-going issues with mail,
couriers and visitors getting lost due to confusion with the non-connected
northern section of Kauri Road.
e)
approve the Chairperson, Deputy Chairperson and Senior
Local Board Advisor as representatives of the steering group for the 2019
renewal of the partnering agreement between the Kaipātiki Local Board
and Kaipātiki Community Facilities Trust, noting that:
i)
the Kaipātiki Community Facilities Trust will also be
nominating members for the steering group; and
ii)
all decisions regarding the 2019 renewal of the partnering
agreement between the Kaipātiki Local Board and Kaipātiki Community
Facilities Trust will be taken by the local board at its business meetings.
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Member L Waugh moved an amendment to the original
recommendation by replacement of e) with the following.
MOVED
by Member K McIntyre, seconded by Member L Waugh:
That the Kaipātiki Local
Board:
e)
approve the Chairperson, Deputy Chairperson, Member Lindsay
Waugh and Senior Local Board Advisor as representatives of the steering group
for the 2019 renewal of the partnering agreement between the Kaipātiki
Local Board and Kaipātiki Community Facilities Trust, noting that:
i)
the Kaipātiki Community Facilities Trust will also be
nominating members for the steering group; and
ii)
all decisions regarding the 2019 renewal of the partnering
agreement between the Kaipātiki Local Board and Kaipātiki Community
Facilities Trust will be taken by the local board at its business meetings.
The amendment was put to the vote by a show of hands and
declared LOST by 4 votes to 3.
LOST
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The
Chairperson put the substantive motion.
Resolution
number KT/2019/37
MOVED by Chairperson J Gillon, seconded by Member A
Hartley:
That the Kaipātiki Local
Board:
a)
approve the reallocation of $25,000 currently allocated to
a shade sail in the "Birkenhead War Memorial Park – renew skate
park including access from the park to pool – stage 2" activity
line (resolution KT/2017/16) to the "Kaipātiki - Install shade
sails" activity line.
b)
allocate $40,000 from the "Kaipātiki - Install
shade sails" activity line to install full-coverage shade sails at the
Shepherds Park playground in the 2018/2019 financial year.
c)
delegate authority to the Chairperson, in consultation with
the Deputy Chairperson, to approve the option, size, colour and location of
the shade sails at the Shepherds Park playground.
d)
request a report on the process of formally renaming the
southern section of Kauri Road, Birkenhead, due to on-going issues with mail,
couriers and visitors getting lost due to confusion with the non-connected
northern section of Kauri Road.
e)
approve the Chairperson, Deputy Chairperson and Senior
Local Board Advisor as representatives of the steering group for the 2019
renewal of the partnering agreement between the Kaipātiki Local Board
and Kaipātiki Community Facilities Trust, noting that:
i)
the Kaipātiki Community Facilities Trust will also be
nominating members for the steering group; and,
ii)
all
decisions regarding the 2019 renewal of the partnering agreement between the
Kaipātiki Local Board and Kaipātiki Community Facilities Trust will
be taken by the local board at its business meetings.
CARRIED
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Secretarial note: Under Standing Order 1.9.7 Member L
Waugh requested that her abstention from voting on resolution a) be recorded.
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19
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Members' Reports
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This
item was not considered as no information was presented.
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20
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Governing Body and Independent Maori
Statutory Board Members' Update
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This
item was not considered as no information was presented.
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23 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
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24 Procedural
motion to exclude the public
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Resolution
number KT/2019/40
MOVED by Chairperson J Gillon, seconded by
Member K McIntyre:
That the
Kaipātiki Local Board:
a) exclude
the public from the following part(s) of the proceedings of this meeting for
the following reasons:.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Endorsement
of the Northcote Town Centre Benchmark Masterplan
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(b)(i)
- The withholding of the information is necessary to protect information
where the making available of the information would disclose a trade
secret.
In
particular, the report contains sensitive commercial information
s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report contains sensitive commercial information
s7(2)(i)
- The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report contains sensitive commercial information
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
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5.09pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
6.02pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Endorsement of the Northcote Town Centre
Benchmark Masterplan
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Resolution
number KT/2019/41
a)
confirm that there be no restatement of this
confidential report, attachments or resolutions until Panuku has served
notices of desire under Section 18 of the Public Works Act 1981.
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6.02pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Kaipātiki Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
