I hereby give notice that an ordinary meeting of the Rodney Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 21 March 2019

2.00pm

Council Chamber
Orewa Service Centre
50 Centreway Road
Orewa

 

Rodney Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Beth Houlbrooke

 

Deputy Chairperson

Phelan Pirrie

 

Members

Brent Bailey

 

 

Tessa Berger

 

 

Cameron Brewer

 

 

Louise Johnston

 

 

Allison Roe, MBE

 

 

Colin Smith

 

 

Brenda Steele

 

 

(Quorum 5 members)

 

 

 

Robyn Joynes

Democracy Advisor - Rodney

 

15 March 2019

 

Contact Telephone: +64 212447174

Email: robyn.joynes@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

Board Member

Organisation

Position

Brent Bailey

Royal NZ Yacht Squadron

Kaipara College Board of Trustees

Member

Parent Representative

Tessa Berger

 

 

Mahurangi Action Incorporated
Mahurangi Coastal Trail Trust

The Merchandise Collective

Friends of Regional Parks

Matakana Coast Trail Trust

 

President

Chairperson

Founder/Director

Committee Member

Member Forum representative

Cameron Brewer

Riverhead Residents & Ratepayers Association

Cameron Brewer Communications Limited

Spire Investments Limited

Member

Director

Shareholder

Beth Houlbrooke

 

Kawau Island Boat Club

ACT New Zealand

Member

Vice President

 

Louise Johnston

 

Blackbridge Environmental Protection Society

Treasurer

Phelan Pirrie

Muriwai Volunteer Fire Brigade

Best Berries (NZ) Ltd 

Grow West Ltd

North West Country Incorporated

Officer in Charge

Director/Shareholder

Director

Manager

Allison Roe

Waitemata District Health Board

Matakana Coast Trail Trust

 

Elected Member

Chairperson

 

Colin Smith

 

 

 

Brenda Steele

 

Te Uri o Hau Incorporation

Beacon Pathway

 

Secretary/Beneficiary

Board member

 

 


Rodney Local Board

21 March 2019

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

7.1     Leigh bus petition                                                                                                5

8          Deputations                                                                                                                    5

8.1     North-West Business Improvement District                                                     6

8.2     Mens Shed Warkworth                                                                                         6

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Proposed kauri dieback mitigation in local parks in the Rodney Local Board area    9

12        Allocation of funding to Citizens Advice Bureaux                                                   25

13        2019 Local Government New Zealand Conference and Annual General Meeting 39

14        Addition to the 2019 Rodney Local Board Business Meeting Schedule              47

15        New road names in the C and R Property Development subdivision at 217 Matua Road, Huapai                                                                                                                51

16        New road names in the Adams Development Limited subdivision at 335 Taupaki Road, Taupaki                                                                                                              59

17        New road names in the No 82 Limited subdivision at 82 Falls Road, Warkworth 67

18        Rodney Local Board Chairperson's report                                                               75

19        Rodney Local Board workshop records                                                                   79

20        Governance forward work calendar                                                                          85

21        Deputations and public forum update                                                                       91

22        Rodney Ward Councillor update                                                                                95  

23        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Rodney Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 21 February 2019 as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

7.1       Leigh bus petition

Te take mō te pūrongo

Purpose of the report

1.       Mr and Mrs Enderby requested the opportunity to present a petition regarding a bus service between Warkworth and Leigh.

 

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      thank Mr and Mrs Enderby for their attendance

b)      receive the petition in relation to a bus service between Warkworth and Leigh

c)      request that the petition be forwarded to Auckland Transport for their attention and action.

 

 

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Rodney Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       North-West Business Improvement District deputation

Te take mō te pūrongo

Purpose of the report

1.       The North-West Business Improvement District requested a deputation to provide an update on activities to the local board.

 

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      Thank Mr Tony Furlong from the North-West Business Improvement District for his presentation.

 

 

 

8.2       Mens Shed Warkworth deputation

Te take mō te pūrongo

Purpose of the report

1.       Ms Angela Gibbons has requested a deputation to discuss the Mens Shed in Warkworth

 

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      thank Ms Gibbons for her presentation.

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Rodney Local Board

21 March 2019

 

 

Proposed kauri dieback mitigation in local parks in the Rodney Local Board area

File No.: CP2019/01929

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To endorse high level kauri protection actions for local parks and reserves within the Rodney Local Board area, ahead of the development of a detailed kauri dieback mitigation programme in June 2019.

Whakarāpopototanga matua

Executive summary

2.       To prevent the spread of kauri dieback and protect healthy kauri, staff have analysed all local parks and reserves in the Auckland region and developed recommended high level mitigation measures for each park.

3.       This interim report provides the results of the prioritisation of local parks and reserves in the Rodney Local Board area. The report also seeks endorsement of the recommended high level kauri protection actions prior to the development of a detailed programme of works.

4.       A detailed kauri dieback mitigation programme will be presented to the board for approval at a mid-2019 business meeting. The report will identify specific works for each park and the associated implementation costs and timeframes.

5.       There are approximately 350 local parks throughout the Auckland region that contain kauri. Protection of healthy kauri is the primary objective of council’s kauri dieback management approach.

6.       Following the introduction of the natural environment targeted rate, additional funding is available to support the management of kauri dieback in the Auckland region. This funding is prioritised to support the protection of high value (Category A) kauri ecosystems and minimise the risk of spreading kauri dieback.

7.       In the Rodney Local Board area there are 44 local parks or reserves that contain kauri ecosystems. All of these parks have been analysed and allocated to one of four kauri dieback management categories, as summarised in this report.

8.       Ten parks in the local board area are classified as Category A. These parks are of high recreational value and contain a high value kauri ecosystem. Investment will be required to ensure that healthy kauri are protected and any diseased kauri are contained and do not become a source of infection.

9.       Recommended mitigation measures are high level and focus on asset solutions, which could include track upgrades, re-alignment or re-routing of tracks, installation of boardwalks, and installation of hygiene stations.  Non-asset solutions such as awareness raising and education will also be undertaken.

10.     A list of all the local parks in the local board area that contain kauri, and recommended high level kauri dieback mitigation measures is appended to this report as Attachment A. Copies of the recreational assessments for selected Category A parks have been appended to this report as Attachment B.

11.     Further investigations are required to determine the exact nature of the necessary kauri protection works for each park in the local board area, as well as the costs and achievable timelines. These investigations will be completed in April 2019 and the results presented to the board as part of the detailed kauri dieback mitigation programme at a mid-2019 business meeting.

 

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      endorse the following high level kauri protection measures for local parks and reserves:

i)        undertake detailed investigations to determine appropriate mitigation measures (such as track upgrades, track re-alignment, track re-routing, or other physical works), and consider temporary closure until mitigation works are completed to protect symptom free high value kauri ecosystems in the following Category A parks:

A)      Brick Bay Drive

B)      Brick Bay Drive - Puriri Place Reserve

C)     Currys Bush Reserve

D)     Kowhai Park

E)      Leigh Harbour Cove Walkway

F)      Martins Bay Holiday Park

G)     McElroy Reserve

H)     Omeru Scenic Reserve

ii)       undertake detailed investigations to determine appropriate mitigation measures (such as track upgrades, track re-alignment, track re-routing, or other physical works), and consider temporary closure until mitigation works are completed to prevent potentially infected kauri ecosystems in the following Category A parks from becoming a source of infection:

A)      Matheson Bay Reserve

B)      Parry Kauri Park

C)     Duck Creek, Warkworth (noting that this is an identified priority route in the Puhoi to Pakiri Greenways Plan, and there is a live proposal to undertake detailed feasibility into a new trail connection.)

iii)      discourage public access through barrier planting and signage in the following Category B parks:

A)      Kiwitahi Road, Paehoka

B)      Makarau Bridge Reserve

iv)      discourage public access through barrier planting and signage in the following Category C park:

A)      Whangateau Domain Recreation Reserve (bush area only)

v)      consider installing hygiene station(s) at strategic locations in the following Category C parks:

A)      Buckleton Beach Reserve

B)      Sesquicentennial Walkway

vi)      note that the remaining Category C parks and all of the Category D parks are considered to be low value kauri ecosystems with low value recreational use, thus making them a lower priority for mitigation investment at this stage.

b)      note that a detailed kauri dieback mitigation programme with costs and timelines will be developed and submitted to a local board business meeting in mid-2019 for approval.

 

 

Horopaki

Context

Natural environment targeted rate funding to support the management of kauri dieback in local parks

12.     In June 2018 the governing body adopted Auckland Council’s ten-year budget for the period 2018-2028. This included a natural environment targeted rate which will provide $311 million of additional investment towards environmental outcomes over the next decade (resolution GB/2018/91).

13.     Funding has been identified within the plant pathogen workstream of the natural environment targeted rate programme to support the management of kauri dieback. Along with existing local board renewals budgets, this funding will support the provision of physical works such as upgrades of tracks in parks with high-value kauri across the local parks and reserves network.

14.     Funding from the natural environment targeted rate will be integrated with existing renewals budgets where available. This funding will be focused on tracks, or sections of tracks where kauri are located within 30 metres of the track, and where the park has been identified as high priority (Category A) in accordance with the categorisation process detailed in the analysis and advice section of this report.

Overview of the kauri dieback mitigation programme

15.     There are approximately 350 local parks throughout the Auckland region that contain kauri. The funding available from the natural environment targeted rate will not be able to provide for the protection of all kauri in the region. 

16.     To manage investment across the region, a risk-based prioritisation approach has been applied. Local parks have been analysed in terms of kauri ecosystem value, recreational value and kauri health status, noting that the council’s primary objective is the protection of healthy kauri.

17.     This report focuses on the results of the prioritisation of local parks and reserves and the high level kauri protection measures recommended for each prioritisation category.

Tātaritanga me ngā tohutohu

Analysis and advice

Establishing kauri dieback management prioritisation categories for local parks

18.     There are 44 local parks and reserves within the Rodney Local Board area that contain kauri.

19.     Each park was assessed and prioritised on the following basis:

·        the value of the kauri ecosystem, which was classified as high, medium or low. A kauri ecosystem value was assigned by council ecologists based on the work undertaken by Singers et al (2017): Indigenous terrestrial and wetland ecosystems of Auckland

·        the health status of the kauri, which was noted as infected, possibly infected or symptom free. This information was sourced from the council’s active surveillance programme, which includes soil sampling

·        the recreational value of the park, which was identified as high, medium or low. Staff analysed key recreational activities such as recreational trails, active transport, visitor destinations, volunteer activity and sports and recreation use. Reviews of reserve management plans (if applicable) and any other relevant strategic documents were undertaken.

20.     Each local park has been assigned to one of four kauri dieback management prioritisation categories, as shown in Figure 1.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Figure 1: Kauri dieback management prioritisation categories.

 

21.     Recreational assessments for Category A parks in the local board area have been appended to this report as Attachment B. These assessments have also identified mana whenua and key stakeholders with interest in the parks. For high and medium recreational value sites, the assessments also describe service outcomes. Examples of service outcomes include connections, access to existing leased areas and facilities, and any planned development. 

Identifying high level kauri dieback mitigation measures for local parks and reserves

22.     In the context of kauri dieback mitigation, kauri-safe means that a track has a dry, mud-free surface 100 metres along the track before and after the location of kauri or kauri roots. This can be achieved in a variety of ways including boardwalks, box steps, applying soil confinement membranes and providing aggregate cover.

23.     All 44 of the local parks that contain kauri within the local board area have been analysed and allocated to one of four kauri dieback management categories, as summarised in Table 1 below.

Table 1: Kauri dieback management categorisation of local parks in the Rodney Local Board area.

Category

Kauri ecosystem value

Park recreational value

Number of parks

Proposed mitigation measures

A

High to medium

High to medium

10

Upgrade or re-align tracks or track sections where needed or undertake other works to protect kauri.

Temporary closure may be required until works are completed.

B

High to medium

Low

6

Indefinite closure of tracks.

C

Low

High to medium

11

Install hygiene stations at strategic locations if needed.

D

Low

Low

17

No mitigation measures.

 

24.     Further investigations are required to determine the exact nature of the works recommended, their costs and feasible timelines for delivery. Investigations will be undertaken by a team of asset management experts and biosecurity staff.

25.     Category A parks are those with high to medium kauri ecosystem value and high to medium recreational value. Selected tracks in these parks will be upgraded and/or provided with asset solutions that meet recreational outcomes and are kauri-safe. Category A parks in the Rodney Local Board area are:

·      Brick Bay Drive

·      Brick Bay Drive - Puriri Place Reserve

·      Currys Bush Reserve

·      Kowhai Park

·      Leigh Harbour Cove Walkway

·      Martins Bay Holiday Park

·      Matheson Bay Reserve (kauri has been identified as possibly infected)

·      McElroy Reserve

·      Omeru Scenic Reserve

·      Parry Kauri Park (kauri has been identified as possibly infected)

·      Duck Creek, Warkworth (infected kauri)

26.     To protect healthy kauri and help prevent Matheson Bay Reserve and Parry Kauri Park from becoming sources of infection, recommended actions for Category A parks may include temporary closure until mitigation works are completed.

27.     Investigations began in February 2019 and will be completed by April 2019. Findings will inform the development of a detailed kauri dieback mitigation programme which will be submitted to a local board business meeting in mid-2019 for consideration and approval.

28.     Category B parks are those with high or medium kauri ecosystem value and low recreational value. Tracks in these parks will generally be recommended for indefinite closure. Category B parks in the local board area are:

·      Hoteo River Wayby Valley

·      Kiwitahi Road, Paehoka

·      Makarau Bridge Reserve

·      Morrison Scenic Reserve

·      Thomas Grace Scenic Reserve

29.     Category C parks contain low value kauri ecosystems with high recreation values. Tracks in these parks will generally be recommended to have hygiene stations installed at strategic locations. Some track upgrades may also be required when kauri are in close proximity to the track.

30.     Category D parks contain low value kauri ecosystems with low recreation values. No action will be recommended for these parks. A list of all the local parks in the local board area that contain kauri and recommended high level kauri dieback mitigation measures is appended to this report as Attachment A.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

31.     The recommendations in this report have been developed through collaboration between council’s Environmental Services department, Parks, Sports and Recreation department and Community Facilities department.

32.     Representatives from these key departments are working as part of a dedicated and ongoing project team to ensure that all aspects of the kauri dieback mitigation programme are undertaken in an integrated manner.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

33.     In September 2018 a workshop was held with the local board on the natural environment targeted rate work programme and included discussion on kauri dieback management. The board were supportive of protecting kauri and preventing the spread of kauri dieback disease within their local board area.

34.     Closing tracks in parks or reserves will have an impact on recreational activities available to communities in the local board area. Recreational assessments were undertaken to help determine the recreational value of each local park. Along with kauri ecosystem value and health status, park recreational values form the basis of the categorisation process used to determine suitable kauri dieback mitigation measures.

Tauākī whakaaweawe Māori

Māori impact statement

35.     Kauri is a keystone species that supports a distinct New Zealand forest ecosystem, sustaining indigenous flora and fauna. Kauri is a taonga species. Auckland Council, in partnership with mana whenua, have a responsibility for the protection of the spiritual, economic and ecological values associated with this taonga and the ecosystems it supports.

36.     Tāmaki Makaurau mana whenua kaitiaki kaimahi representatives have stressed the importance of the kauri species and expressed a desire to work more closely with the council and the Department of Conservation. Staff will work with mana whenua on the approach to kauri dieback on a site by site basis, where appropriate.

Ngā ritenga ā-pūtea

Financial implications

37.     In May 2018, the Governing Body approved a natural environment targeted rate to support environmental initiatives, including addressing kauri dieback. The rate will raise $311 million over the duration of the Long-term Plan 2018-2028 (resolution GB/2018/91).

38.     The costs of the mitigation measures proposed in this report will be supported by the natural environment targeted rate. Where track works are already programmed in the renewals budget, additional works required to protect kauri, such as removing muddy sections of track where kauri are at risk, will be funded by the natural environment targeted rate.

39.     Detailed design work will be undertaken as part of the kauri dieback mitigation programme development for the local board area. This work will identify the level of funding required and clarify funding sources for the recommended works.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40.     Closing tracks in parks and reserves, whether temporary (until upgrade works are completed) or indefinitely (where upgrade works are not recommended) will have an impact on the recreational activities available in the local board area. This may result in additional recreational pressure on other parks and reserves.

41.     To mitigate this risk, information will be provided to the public about alternative recreational activities. As part of the kauri dieback education campaign, the public will be provided with information about the reasons for the closures and the objectives of the kauri dieback mitigation programme.

42.     There is also a risk of non-compliance, where mitigation measures are disregarded by the public, particularly with respect to track closures (where tracks continue to be used despite closure notices) and hygiene stations (where hygiene stations are not used, or not used correctly).

43.     Risk mitigation includes the provision of appropriate information and effective implementation of track closures, including signage, physical barriers and other site-specific measures such as barrier planting.

Ngā koringa ā-muri

Next steps

44.     Following the local board’s decision on the recommendations provided in this report, staff will develop a kauri dieback mitigation programme for each park in the local board area. The recommended mitigation measures will include an indicative cost and delivery timeframe.

45.     A report detailing the recommended kauri dieback mitigation measures for local parks in the Rodney Local Board area will be submitted to the board for decision at a mid-2019 business meeting.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

List of local parks and reserves in the Rodney Local Board area and recommended high-level kauri dieback mitigation measures

17

b

Recreational assessments of Category A parks in the Rodney Local Board area

21

      

Ngā kaihaina

Signatories

Author

Phil Brown – Biosecurity Manager

Authorisers

Gael Ogilvie – General Manager Environmental Services

Barry Potter - Director Infrastructure and Environmental Services

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

21 March 2019

 

 


 


 


Rodney Local Board

21 March 2019

 

 


 


 


 


Rodney Local Board

21 March 2019

 

 

Allocation of funding to Citizens Advice Bureaux

File No.: CP2019/03388

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek local board feedback on the proposed new model for allocating funding to Citizens Advice Bureaux and on increasing the baseline grant to Auckland Citizens Advice Bureaux Incorporated by $200,000 in 2019-2021.

Whakarāpopototanga matua

Executive summary

2.       There are 32 Citizens Advice Bureaux sites in the Auckland region, operated by 11 separate Citizens Advice Bureaux organisations. Citizens Advice Bureaux staff and volunteers offer free information, advice, referral and client advisory service to local communities.

3.       Local boards hold relationships with their local Citizens Advice Bureaux, which report on service usage and other matters of interest to the community.

4.       In 2018/2019, council granted $2.067 million to Auckland Citizens Advice Bureaux Incorporated conditional on staff and Auckland Citizens Advice Bureaux Incorporated jointly developing a new funding model to be agreed by 1 April 2019.

5.       The new model developed with Auckland Citizens Advice Bureaux Incorporated is population-based with a deprivation factor to reflect communities with high needs and access constraints.

6.       Feedback is sought from the local board on the new funding model and the retention of the additional $200,000 to baseline funding of $1.867 million provided to Auckland Citizens Advice Bureaux Incorporated in 2018/2019.

7.       Local board feedback will be included in the report to the Environment and Community Committee in May 2019 to approve a new funding model for Citizens Advice Bureaux.

 

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      approve feedback on the new model for allocating funding to Citizens Advice Bureaux (based on 90 per cent population and 10 per cent deprivation) and on increasing the baseline grant to Auckland Citizens Advice Bureaux Incorporated by $200,000 in 2019-2021 (refer to Attachment A to the agenda report).

 

 

Horopaki

Context

8.       Auckland Citizens Advice Bureaux Incorporated (ACABx) was established in 2012 to provide a support structure for funding from council and other bodies and the development of a strategic direction for the service in the Auckland region.

9.       Currently there are 32 Auckland Citizens Advice Bureaux (CAB) sites in 18 local board areas (refer Attachment B to the agenda report). There are no sites in Franklin, Great Barrier and Upper Harbour.

10.     Auckland CAB are members of ACABx and Citizens Advice Bureau New Zealand (CABNZ). The role of CABNZ is to support membership standards and influence development of social policies and services at a national level. 

11.     In 2018, a joint working group of council staff and ACABx was established to develop a new funding model for Auckland CAB.

Auckland Council funding of CAB

12.     In 2018/2019, council granted $1.867 million to ACABx, which distributes funding to CAB to provide services across Auckland.

13.     Through council’s 10-year Budget 2018-2028, an additional one-off grant of $200,000 was approved to maintain and develop the service in the 2018-2019 financial year (resolution number GB/2018/91). The ACABx board have distributed $90,300 of this grant to bureaux facing financial pressure (Helensville, CAB Auckland City, Māngere). The remaining funds will be used to test new ways of delivering the service and develop a regional network provision plan.

14.     Council provides accommodation for CAB at minimal cost under community lease arrangements, which is equivalent to a $641,000 subsidy per annum. In addition to the funding through ACABx, some local boards also provide grants to CAB for specific purposes.

15.     The Environment and Community Committee set four conditions for the 2018/2019 operational grant, as shown in Table 1 (resolution number ENV/2018/48).

Table 1: Funding conditions 2018/2019

Funding condition

Progress to date

A joint review between Auckland Council and ACABx of the funding model

·    Joint working group established

·    Considered what to include in the funding model

·    Agreed a new funding model and transitional arrangements

Updated Strategic Relationship Agreement to include the development of a regional network provision plan

·    Revised Strategic Relationship Agreement signed between Auckland Council and ACABx with scoping and timeline for regional network provision planning to be agreed by June 2019

Improved reporting and access to consistent data on the service provided at regional and site level

 

·    Council, CABNZ and ACABx jointly developed new report templates for CAB to provide data and commentary on their activities 

·    CABNZ is currently rolling out an improved database and data collection system (CABNET) which will impact the Q3/Q4 reports for 2018/2019

Strengthened and more strategic relationships between local boards and CAB

·    The revised Strategic Relationship Agreement sets out guidance on the relationship between local boards and CAB

Tātaritanga me ngā tohutohu

Analysis and advice

Current funding model

16.     The current model allocates the funding received by ACABx to sub-regional clusters of CAB based on 2013 census population data.

17.     The current funding model was implemented by ACABx with support from council as an interim approach to transition from legacy council funding to regional funding.

Council staff model

18.     In April 2016, the Regional Strategy and Policy Committee resolved to:

seek information from staff regarding a review of the service after consultation with the 21 local boards on the issues raised by the Māngere-Ōtāhuhu Local Board regarding Auckland Citizens Advice Bureaux Incorporated funding, to achieve greater equity and fairness, taking into consideration social issues in local communities across Auckland (resolution number REG/2016/22).

19.     A review of CAB services was undertaken, and council staff developed a revised funding allocation model using 70 per cent population, 25 per cent client usage, and five per cent deprivation. This model responded to the review findings and focused on funding to achieve greater equity and fairness.

20.     This model was not supported by ACABx who strongly objected to the introduction of client usage as a funding factor.

New model from joint working group

21.     The joint working group have developed a new funding model for bureaux using:

·        90 per cent population, using annual Statistics New Zealand population estimates

·        10 per cent deprivation to increase the capacity of CAB to meet the complex needs of communities with higher levels of deprivation. This will support the development of new service approaches to increase the access to CAB services within these communities.

22.     ACABx advise that this model will be difficult to implement at the current funding level as funding will be reduced to CAB in the north, central and Ōtara. Some CAB are experiencing financial pressure and any decline in funding would lead to a significant reduction in services.

23.     If the annual grant of $1.867 million is increased by $200,000 per annum, ACABx have indicated that the new funding model could be implemented without service reductions if bureaux continue to receive funding at the 2018-2019 level at a minimum. To further moderate the redistribution impacts of the new funding model at a bureau level, population-based increases in funding would be capped at 10 per cent for 2019-2021.

24.     The application of the new funding model is shown in Table 2.

Table 2: New funding model allocations

Bureau

2018/2019 Actual

New model
(current funding)

 

New model (plus $200,000)

Percentage difference between 2018/2019 Actual and New model plus $200,000

Helensville

$40,365

$36,872

$40,365

0

Hibiscus Coast

$51,712

$58,713

$58,920

14

Wellsford

$38,298

$36,770

$38,298

0

CAB North Shore (5 sites)

$309,030

$250,153

$309,030

0

WaiCAB (5 sites)

$298,746

$300,401

$344,999

15

CABAC (10 sites)

$499,901

$487,965

$553,597

11

Māngere (3 sites) 

$169,849

$179,162

$190,494

12

Manurewa (2 sites)

$82,775

$114,454

$118.217

43

Ōtara

$86,927

$78,215

$86,927

0

Pakuranga (2 sites)

$98,662

$109,188

$109,262

11

Papakura

$86,471

$110,844

$112,628

30

Total

$1,762,737

$1,762,737

$1,962,737

11

Note: Based on 2018-2019 funding allocated. Excludes provision for premises lease payments to Auckland Council and ACABx fee (2 per cent)

25.     The new funding model developed by the joint working group is the preferred model for implementation in 2019-2021. During this period, the regional network provision plan will be developed, and council’s level of investment can be confirmed and provided for as part of the 10-year Budget 2021-2031.

26.     The new model supports The Auckland Plan 2050 outcome, ‘Belonging and Participation’:

·        Focus area two Accessible services and social and cultural infrastructure that are responsive in meeting people's evolving needs

·        Focus area six Focusing the council’s investment to address disparities and serve communities of greatest need.

27.     The criteria applied to assess the models were developed by the joint working group. Consideration is given to equity, responsiveness to population growth and community need. Under the Auckland Plan 2050, adopting an equitable approach means prioritising the most vulnerable groups and communities to achieve more equitable outcomes. An assessment of the funding allocation model is shown in Table 3.

Table 3: Funding model assessment

Criteria

X   does not meet

ü   partially meets

üüfully meets

Current model

Council staff model

New model from joint working group

(preferred model)

Equity

X

ü

üü

Population growth

X

üü

üü

Community need

X

üü

üü

Advantages

ACABx used the current funding model to transition to regional funding from legacy arrangements

Uses latest population estimates to reflect future growth

Deprivation factor supports equity for populations with complex issues and access constraints

Client usage as a proxy indicator of community need which takes into consideration that service users do not necessarily just access services in the area they live

 

More equitable across Auckland with population-based funding covering all the region except Great Barrier Island

Uses latest population estimates to reflect future growth

Targeted deprivation factor (NZDep2013, deciles 8-10) supports equity for populations with complex issues and access constraints

Provides platform for Auckland Council and ACABx to work together to develop a regional network provision plan

Supported by ACABx if additional funding is retained

Disadvantages

The legacy cluster funding arrangements do not provide for service development

Relies on 2013 census data

Does not target funding for populations with complex issues and access constraints

Not supported by ACABx because client usage data does not consider the range of complexity in interactions from simple information requests to lengthy interviews

Redistribution of CAB funding within current funding envelope could lead to service reduction unless alternative funding is sourced

Redistribution of bureaux funding within current funding envelope could lead to service reduction unless alternative funding is sourced

 

28.     A comparative overview of the funding models is provided in Attachment C to the agenda report.

29.     ACABx support the new model conditional on the retention of the additional 2018-2019 one‑off funding of $200,000 as part of the baseline operational grant. This increased funding level would ensure that no CAB would lose funding when the model is implemented in 2019-2020. Increased funding enables the inclusion of the Franklin population in the new funding model.

30.     ACABx has indicated that the funding for deprivation will be allocated to CAB for initiatives to enhance access to services and to trial the development of new service models.

31.     Staff support the new model as it starts to address equitable services across Auckland through population-based funding and targeted deprivation. The model provides a platform for future service growth and the development of a regional network provision plan for CAB services.

32.     Staff support the addition of $200,000 to the ACABx baseline grant from 2019-2020 to implement the new model and extend service funding across the region. All CAB will receive their current or increased level of funding if council increases baseline funding by $200,000.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33.     Council staff from across the business work cooperatively on matters concerning CAB.  Council departments and units that were consulted on the new model and involved in regional network provision planning include:

·        Community Facilities and Community Places – administration of the leases for CAB premises and facility operation

·        Libraries and Information – some CABs are co-located with libraries

·        Service, Strategy and Integration – expertise in service design and integrating service offers.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34.     Local boards provided input to the 2017 review of CAB services, which has informed the development of the new funding model. Local boards generally agreed that a higher level of funding was required to maintain services, and that any funding model needed to consider the area’s demographics and other needs in addition to overall population. 

35.     Overall, local boards reported that they had a good relationship with bureaux, that they were providing valuable, wide-ranging services to the community, and that there was room to improve reporting, service responsiveness and equity of funding.

36.     Feedback is sought from the local board on the proposed new funding model and the retention of the additional $200,000 to baseline funding of $1.867 million provided to ACABx in 2018-2019.

37.     Local board feedback will be included in the report to the Environment and Community Committee in May 2019 to approve a new funding model for CAB. The report will also reflect views on the implementation of the new model from ACABx consultation with CAB.

Tauākī whakaaweawe Māori

Māori impact statement

38.     Citizens Advice Bureaux services are available to all, and there is currently limited targeting of services to groups, including Māori.

39.     Staff and ACABx have worked together on development of the new model and no specific engagement with Māori was undertaken.

Ngā ritenga ā-pūtea

Financial implications

40.     It is recommended that the additional $200,000 is retained in the ACABx baseline grant, bringing the annual total to $2.067 million in 2019-2021. This excludes any consumer price index adjustment. 

41.     The Māngere-Ōtāhuhu Local Board has provided funding from 2015-2018 to Māngere CAB to operate a CAB agency in Ōtāhuhu. Reliance on the local board funding would reduce under the new model, as the Māngere CAB would receive increased funding of 12 per cent if the $200,000 is retained in the ACABx baseline grant.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

42.     In applying the new model without the retention of the additional $200,000, funding to the following CAB would decline:

·        Helensville (-nine per cent)

·        Wellsford (-four per cent)

·        CAB North Shore (-19 per cent)

·        CAB Auckland City (-two per cent)

·        Ōtara (-10 per cent).

43.     If the grant is increased by $200,000 per annum, no CAB would face a reduction in funding.

44.     There is a risk of reduction in CAB services in some communities if funding declines to bureaux. To mitigate this risk, it is recommended that the additional $200,000 is retained.

Ngā koringa ā-muri

Next steps

45.     Local board feedback will be included in a report to the Environment and Community Committee in May 2019 to approve a funding model.

46.     Staff will work with ACABx to scope a regional network provision plan project by June 2019. The plan development will involve CAB and other stakeholders in setting the direction for the CAB service from 2021 onwards.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Local board feedback template

33

b

Map of CAB locations by local board

35

c

Comparative overview of funding models

37

     

Ngā kaihaina

Signatories

Author

Sibyl Mandow - Advisor - ACE

Authorisers

Louise Mason - GM Local Board Services

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

21 March 2019

 

 

PDF Creator


Rodney Local Board

21 March 2019

 

 

PDF Creator


Rodney Local Board

21 March 2019

 

 

PDF Creator


Rodney Local Board

21 March 2019

 

 

2019 Local Government New Zealand Conference and Annual General Meeting

File No.: CP2019/02330

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To inform local boards about the Local Government New Zealand Conference and Annual General Meeting in Te Whanganui-a-Tara Wellington, from Sunday 7 July to Tuesday 9 July 2019, and to invite local boards to nominate elected members to attend.

Whakarāpopototanga matua

Executive summary

2.       The Local Government New Zealand Conference and Annual General Meeting takes place at the TSB Arena, Te Whanganui-a-Tara Wellington from 1.30pm Sunday 7 July to 12.30pm on Tuesday 9 July 2019.

3.       Local board members are invited to attend the conference. As the venue for 2019 is in Te Whanganui-a-Tara Wellington and given the cost of elected member attendance, staff recommend that one member per local board attend.

4.       The Governing Body can select up to five Governing Body members to attend the conference.

5.       In addition to the official delegates, Local Government New Zealand requires prior notice of which local board members plan to attend the Annual General Meeting. Members wishing to attend are asked to register their intention with the Kura Kāwana programme by Friday 12 April 2019 so that this information can be provided to Local Government New Zealand.

 

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      nominate one elected member to attend the Local Government New Zealand 2019 Conference and Annual General Meeting in Te Whanganui-a-Tara Wellington, from Sunday 7 July to Tuesday 9 July 2019.

b)      confirm that conference attendance, including travel and accommodation, will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

c)      note that any members who wish to attend the Annual General Meeting must provide their names to the Kura Kāwana programme team by Friday 12 April 2019 to ensure that they are registered with Local Government New Zealand.

 

 

Horopaki

Context

6.       This year, the Local Government New Zealand (LGNZ) conference and Annual General Meeting (AGM) will be held at the TSB Arena, Te Whanganui-a-Tara Wellington, from Sunday 7 July to Tuesday 9 July 2019. The AGM will commence at 1.30pm on Sunday 7 July 2018, with the conference programme commencing at 4.30pm on that day and concluding at 12.30pm on Tuesday 9 July 2019.

7.       The conference programme has the theme ‘Riding the localism wave: Putting communities in charge’. The high-level programme is attached (refer Attachment A).

8.       The AGM takes place on the first day of the conference. The LGNZ constitution permits the Auckland Council to appoint four delegates to represent it at the AGM, with one of the delegates being appointed as presiding delegate.

9.       Elected members who hold LGNZ roles are:

Mayor Phil Goff

Metro Sector representative on the National Council

Councillor Penny Hulse

Chair of Zone One and Zone One representative on National Council, Member Conference Committee

Deputy Mayor Bill Cashmore

Auckland Council representative on Regional Sector

Councillor Wayne Walker

Auckland Council representative on Zone One

Councillor Alf Filipaina

LGNZ Te Maruata Roopu Whakahaere

Councillor Richard Hills

Member Policy Advisory Group

Waitematā Local Board Chair Pippa Coom

Member Governance and Strategy Advisory Group

10.     Traditionally the four AGM delegates have been the Mayor, the Chief Executive and two Governing Body members who hold LGNZ roles. 

11.     The Governing Body will consider an item on AGM attendance at its meeting on 28 March 2019 which includes the recommendation that Mayor Phil Goff be the presiding delegate and the other three delegates be comprised of either:

·        two members of the Governing Body who hold a formal representation role with LGNZ and the Chief Executive, or

·        one member of the Governing Body who holds a formal representation role with LGNZ and the Chief Executive, and a local board member.

12.     Delegates in 2018 were:

·        Mayor Phil Goff

·        Deputy Mayor Bill Cashmore

·        Councillor Penny Hulse

·        Local Board Chairperson Pippa Coom.

Tātaritanga me ngā tohutohu

Analysis and advice

13.     Local board members are invited to attend the conference. As the venue for 2019 is in Te Whanganui-a-Tara Wellington and given the cost of elected member attendance, it is recommended that one member per local board attend.

14.     This means that a maximum of 26 Auckland Council elected members would attend the conference.

15.     Delegates who attend are encouraged to report back to their local boards.

16.     In addition, local board members can attend the AGM as observers, or as a delegate (depending on the Governing Body decision), provided their names are included on the AGM registration form, which will be signed by the Mayor.

17.     LGNZ requires prior notice of which local board members plan to attend the AGM. Members wishing to attend are asked to register their intention with the Kura Kāwana programme by Friday 12 April 2019 so that this information can be collated and provided to LGNZ.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18.     The Governing Body will also consider an item on conference attendance at its meeting on 28 March 2019 which includes the recommendations that the Mayor is appointed presiding delegate to the AGM and that three other delegates be appointed (one of which may be a local board member).  It is recommended that these delegates also attend the LGNZ conference, along with any other Governing Body members up to a total of five attendees.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19.     The LGNZ Conference has relevance to local board members and their specific roles and responsibilities and is in line with the purpose provided for in the elected member development budget.

Tauākī whakaaweawe Māori

Māori impact statement

20.     The LGNZ National Council has a sub-committee, Te Maruata, which has the role of promoting increased representation of Māori as elected members of local government, and of enhancing Māori participation in local government processes. It also provides support for councils in building relationships with iwi, hapu and Māori groups. Te Maruata provides Māori input on development of future policies or legislation relating to local government. Councillor Alf Filipaina is a member of the sub-committee. Te Maruata will hold a hui on 6 July 2019.

21.     Any local board member who identifies as Maori on the local board can request to attend the Te Maruata hui on the 6th July 2019.  Any request for funding to attend the hui would need to be submitted to the General Manager Local Board Services for consideration and approval.  If approved, attendance would be funded from the elected member’s development budget.

 

Ngā ritenga ā-pūtea

Financial implications

22.     The normal registration rate is $1410 (early bird) or $1510 (standard).

23.     Costs of attendance for one member from each local board are to be met from the elected members’ development budget, as managed by the Kura Kāwana Programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24.     The key risk is of delayed decision-making impacting costs and registration choices. 

25.     The sooner the registration for the nominated local board member can be made, the more likely it is that Auckland Council can take advantage of early bird pricing for the conference and flights, all done via bulk booking. 

26.     Delayed information may also impact registration into preferred conference streams or events.

Ngā koringa ā-muri

Next steps

27.     Once members are confirmed to attend, the Kura Kāwana programme will co-ordinate and book all conference registrations, as well as requests to attend the AGM.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Programme for 2019 LGNZ conference and AGM

43

     

Ngā kaihaina

Signatories

Author

Linda Gifford – Programme Manager Governance Capability

Authorisers

Louise Mason - GM Local Board Services

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

21 March 2019

 

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Rodney Local Board

21 March 2019

 

 

Addition to the 2019 Rodney Local Board Business Meeting Schedule

File No.: CP2019/02270

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval for a meeting date to be added to the 2019 Rodney Local Board meeting schedule in order to accommodate the Local Board Agreement 2019/2020 and the fees and charges schedule.

Whakarāpopototanga matua

Executive summary

2.       The Rodney Local Board adopted the 2019 meeting schedule on 17 October 2018.

3.       At that time the specific times and dates for meetings for the local board agreement 2019/2020 were unknown.

4.       The local board is being asked to approve a meeting date as an addition to the Rodney Local Board meeting schedule to adopt the local board agreement 2019/2020 and the fees and charges schedule.

 

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      approve the meeting date of Thursday, 6 June 2019 at 8.30am be added to the 2019 Rodney Local Board meeting schedule to adopt the local board agreement 2019/2020 and the fees and charges schedule.

 

Horopaki

Context

5.       The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

6.       In summary, adopting a meeting schedule helps meet the requirements of:

·    clause 19, Schedule 7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings.  Such notification may be provided by the adoption of a schedule of business meetings.

·    sections 46, 46(A) and 47 in Part 7 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

7.       The Rodney Local Board adopted its business meeting schedule at its Thursday 18 October 2018 business meeting.

8.       The timeframes for local board decision making in relation to the local board agreement which is part of the 10-year Budget 2018-28 were unavailable when the meeting schedule was originally adopted.

9.       The local board is being asked to make decisions in early May and early June to feed into the 10-year Budget 2018-2028 process.  These timeframes are outside the local board’s normal meeting cycle.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     The local board has two choices:

i)        add the meeting as additions to the meeting schedule.

or

ii)       add the meeting as an extraordinary meeting.

11.     For option one, statutory requirements allow enough time for these meetings to be scheduled as additions to the meeting schedule and other topics may be considered as per any other ordinary meeting. However, there is a risk that if the local board agreement 2019/2020 and fees and charges schedule change or the information is not ready for the meeting there would need to be an additional extraordinary meeting scheduled anyway.

12.     For option two, only the specific topic local board agreement 2019/2020 and fees and charges schedule may be considered for which the meeting is being held. There is a risk that no other policies or plans with similar timeframes or running in relation to the local board agreement 2019/2020 and fees and charges schedule process could be considered at this meeting.

13.     Since there is enough time to meet statutory requirements, staff recommend approving this meeting as an addition to the meeting schedule as it allows more flexibility for the local board to consider a range of issues.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14.     This report requests the local board’s decision to schedule an additional meeting and consider whether to approve it as an extraordinary meeting or an addition to the meeting schedule.

Tauākī whakaaweawe Māori

Māori impact statement

15.     There is no specific impact for Māori arising from this report.  Local boards work with Māori on projects and initiatives of shared interest.

Ngā ritenga ā-pūtea

Financial implications

16.     There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

17.     There are no significant risks associated with this report.

Ngā koringa ā-muri

Next steps

18.     Implement the processes associated with preparing for business meetings.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Robyn Joynes - Democracy Advisor - Rodney

Authoriser

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

21 March 2019

 

 

New road names in the C and R Property Development subdivision at 217 Matua Road, Huapai

File No.: CP2019/02466

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve new road names in the C and R Property Development subdivision at 217 Matua Road, Huapai.

Whakarāpopototanga matua

Executive summary

2.       Auckland Council has road naming guidelines that set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3.       The applicant, C and R Property Development, has submitted the following preferred names for the new public road and jointly owned access lot serving the new subdivision at 217 Matua Road, Huapai.

Public Road

Jointly Owned Access Lot

McIndoe Road (preferred)

Cutfield Lane (preferred)

Hainsworth Road (alternative)

Doleman Lane (alternative)

Norton Road (alternatives)

 

 

4.       The following three existing roads are proposed to be extended with their existing names being used.

·    Lewis Younie Road

·    Madden Avenue

·    Lockyer Road

 

 

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      approve:

i)        the name McIndoe Road for a new public road;

ii)       the name Cutfield Lane for a jointly owned access lot; and,

iii)      the extensions of Lewis Younie Road, Madden Avenue and Lockyer Road

for the C and R Property Development subdivision at 217 Matua Road, Huapai, in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachment A and B to the agenda report

 

 

Horopaki

Context

5.       The staged subdivision into 114 residential lots at Huapai has been approved and the council reference is BUN60066552.

6.       A condition of the subdivision consent was to suggest to council names for the new roads.

 

7.       In accordance with the national addressing standard, the jointly owned access lot requires a road name as it serve more than five lots.

Tātaritanga me ngā tohutohu

Analysis and advice

8.       The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road names for the local board’s approval.

9.       Auckland Council’s road naming criteria typically require that road names reflect:

·    A historical or ancestral linkage to an area;

·    A particular landscape, environment or biodiversity theme or feature; or

·    An existing (or introduced) thematic identity in the area.

·    The use of Māori names is actively encouraged.

10.       The applicant has submitted the following names for consideration

Preferred Name

Meaning

McIndoe Road

Private Albert McIndoe left for overseas service in WW1 in 1915 with the NZEF 3rd Reinforcements Infantry Battalion. Listed on Waimauku WW1 Memorial.

Alternative Names

Meaning

Hainsworth Road

Norton Road

Hainsworth and Norton fought in WW1. Listed on Waimauku WW1 Memorial.

Preferred Name

Meaning

Cutfield Lane

Trooper Gerald Cutfield left for overseas service in WW1 in1914 with the Auckland Mounted Rifles. Listed on Waimauku WW1 Memorial.


Alternative Names

Meaning

Doleman Lane

No information available.

 

11.     It is considered that the three roads to be extended should retain their existing names.       

12.     The adjoining roads to the east have been named after World War One soldiers from the Waimauku area so the proposed names are in keeping with this theme.

13.     The Road Naming Guidelines require that an effort be made to contact family members to gain their support for the use of the chosen names.

14.     The applicant has written to the RSA in Waimauku but has not had a reply from them.

15.     The applicant has searched the names on the Auckland Museum War Memorial cenotaph and the New Zealand War Grave Project but has not found any family information.

16.     The officer considers that sufficient effort has been made to find living relatives to gain their approval for the use of the names.

17.     The applicant has contacted Ngati Whatua o Kaipara and sought their comment. Iwi supports the proposed names.

18.     The officer acknowledges that where possible the use of Maori names is encouraged in the Auckland Plan.

19.     Land Information New Zealand has confirmed that the proposed road names are unique and acceptable.

20.     The proposed names are deemed to meet the council’s road naming guidelines and the officer’s recommendation is to approve the applicant’s choice.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21.     The decision sought for this report does not trigger the significance policy and is not considered to have any immediate impacts on any council groups.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22.     The decision sought for this report does not trigger the significance policy and is not considered to have any immediate impacts on the community.

Tauākī whakaaweawe Māori

Māori impact statement

23.     The applicant has consulted with local iwi, Ngati Whatua O Kaipara, who have given their support to the new names.

Ngā ritenga ā-pūtea

Financial implications

24.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25.     There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

26.     Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database which includes street addresses issued by councils.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

217 Matua Road Scheme Plan

55

b

217 Matua Road Locality Map

57

     

Ngā kaihaina

Signatories

Author

Frank Lovering - Senior Subdivision Advisor

Authorisers

Trevor Cullen - Team Leader Subdivision

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

21 March 2019

 

 


Rodney Local Board

21 March 2019

 

 


Rodney Local Board

21 March 2019

 

 

New road names in the Adams Development Limited subdivision at 335 Taupaki Road, Taupaki

File No.: CP2019/02469

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve new road names in the Adams Development Limited subdivision at 335 Taupaki Road, Taupaki.

Whakarāpopototanga matua

Executive summary

2.       Auckland Council has road naming guidelines that set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3.       The applicant, Adams Development Limited, has submitted the following names for the two jointly owned access lots serving the new subdivision at 335 Taupaki Road, Taupaki.

 

Preferred Names

Alternative Names

EJ Osborne Lane

Hanoverian Lane

Livery Lane

Bascule Lane

 

Bridle Lane

 

 

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      approve the new road names EJ Osborne Lane and Livery Lane, for the Adams Development Limited subdivision at 335 Taupaki Road, Taupaki, in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachment A and B to the agenda report.

 

 

Horopaki

Context

4.       The staged subdivision into 14 residential lots at Taupaki has been approved and the council reference is BUN60307171.

5.       A condition of the subdivision consent was to suggest to council names for the new roads.

6.       In accordance with the national addressing standard, the jointly owned access lots require a road name as they each serve more than five lots.

Tātaritanga me ngā tohutohu

Analysis and advice

7.       The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road names for the local board’s approval.

8.       Auckland Council’s road naming criteria typically require that road names reflect:

·    A historical or ancestral linkage to an area;

·    A particular landscape, environment or biodiversity theme or feature; or

·    An existing (or introduced) thematic identity in the area.

·    The use of Māori names is actively encouraged

9.       The applicant has submitted the following names for consideration.

Preferred Name

Meaning

EJ Osborne Lane

EJ Osborne historically purchased the land, reclaimed it and farmed it. He was the last owner’s father.

Livery Lane

The property was once a livery stable

Alternative Names

Meaning

Hanoverian Lane

Name from the Hanoverian breed of horse

Bascule Lane

A bascule is a horse jump

Bridle Lane

A bridle helps to steer the horse

 

10.     As the property was largely used as horse livery stables, the proposed road names relate to equine activity and the historical owner of the property.

11.     The last owner wished to honour his deceased father for his dedication to the land by having his name as one of the road names.

12.     The applicant has contacted all relevant iwi for their comments and the only ones who replied deferred to Ngati Whatua O Kaipara, who did not reply

13.     The officer acknowledges that where possible the use of Maori names is encouraged in the Auckland Plan.

14.     Land Information New Zealand has confirmed that the proposed road names are unique and acceptable.

15.     The proposed names are deemed to meet the council’s road naming guidelines and the officer’s recommendation is to approve the applicant’s choice.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16.     The decision sought for this report does not trigger the significance policy and is not considered to have any immediate impacts on any council groups.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17.     The decision sought for this report does not trigger the significance policy and is not considered to have any immediate impacts on the community.

Tauākī whakaaweawe Māori

Māori impact statement

18.     The applicant has written to all local iwi, and those who responded say they defer to Ngati Whatua O Kaipara, who did not respond.

Ngā ritenga ā-pūtea

Financial implications

19.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

20.     There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

21.     Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database which includes street addresses issued by councils.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

335 Taupaki Road Locality Map

63

b

335 Taupaki Road Scheme Plan

65

     

Ngā kaihaina

Signatories

Authors

Frank Lovering - Senior Subdivision Advisor

Authorisers

Trevor Cullen - Team Leader Subdivision

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

21 March 2019

 

 


Rodney Local Board

21 March 2019

 

 


Rodney Local Board

21 March 2019

 

 

New road names in the No 82 Limited subdivision at 82 Falls Road, Warkworth

File No.: CP2019/02472

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve new road names in the No. 82 Limited subdivision at 82 Falls Road, Warkworth.

Whakarāpopototanga matua

Executive summary

2.       Auckland Council has road naming guidelines that set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3.       The applicant, No 82 Limited, has submitted the following preferred names for the new public roads and jointly owned access lot serving the new subdivision at 82 Falls Road, Warkworth.

Public road one

Public road two

Jointly owned access lot

Champers Way (preferred)

Alfred Peter Crescent (preferred)

Hikuwai Lane (preferred)

Culley Way (alternative)

Rosalie Crescent (alternative)

Awaawa Lane (alternative)

Camelia Way (alternative)

 

 

 

 

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      approve the two new road names Champers Way and Alfred Peter Crescent, and the name Hikuwai Lane for a jointly owned access lot, for the No 82 Limited subdivision at 82 Falls Road, Warkworth, in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachment A and B to the agenda report.

 

Horopaki

Context

4.       The subdivision into 33 residential lots at Warkworth has been approved and the council reference is BUN60304636.

5.       A condition of the subdivision consent was to suggest to council names for the new roads.

6.       In accordance with the national addressing standard, the jointly owned access lot requires a road name as it serve more than five lots.

Tātaritanga me ngā tohutohu

Analysis and advice

7.       The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road names for the local board’s approval.

8.       Auckland Council’s road naming criteria typically require that road names reflect:

·    A historical or ancestral linkage to an area;

·    A particular landscape, environment or biodiversity theme or feature; or

·    An existing (or introduced) thematic identity in the area.

·    The use of Māori names is actively encouraged.

 

9.         The applicant has submitted the following names for consideration.

Preferred Name

Meaning

Champers Way

Name with a special meaning to the developer

Alternative Names

Meaning

Culley Way

Long-standing family name from Warkworth

Camelia Way

A plant to be used through the development to make it aesthetically pleasing

           

Preferred Name

Meaning

Alfred Peter Crescent

A relative of the developer

Alternative Name

Meaning

Rosalie Crescent

A relative of the developer

                  

Preferred Name

Meaning

Hikuwai Lane

Source of stream of Ngati Manuhiri (referring to iwi sacred awa (stream))

Alternative Name

Meaning

Awaawa Lane

Referring to the stream connections from Mahurangi to Warkworth

 

10.     The names Hikuwai and Awaawa, offered by iwi, relate to the streams that run across Falls Road. The streams run from Mahurangi to Warkworth and out to the central and northern Hauraki Gulf. Iwi understands the reasoning behind the developer’s name choices but would prefer an iwi name in this area.

11.     The officer acknowledges that where possible the use of Maori names is encouraged in the Auckland Plan.

12.     Land Information New Zealand has confirmed that the proposed road names are unique and acceptable.

13.     The proposed names are deemed to meet the council’s road naming guidelines and the officer’s recommendation is to approve the applicant’s choice.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14.     The decision sought for this report does not trigger the significance policy and is not considered to have any immediate impacts on any council groups.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15.     The decision sought for this report does not trigger the significance policy and is not considered to have any immediate impacts on the community.

Tauākī whakaaweawe Māori

Māori impact statement

16.     The applicant has consulted with local iwi, Ngati Manuhiri, who understands the developer’s choice of the proposed names but have offered their own suggestions as they would prefer to have an iwi name in this area.

Ngā ritenga ā-pūtea

Financial implications

17.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

18.     There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

19.     Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database which includes street addresses issued by councils.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

82 Falls Road Locality Plan

71

b

82 Falls Road Scheme Plan

73

     

Ngā kaihaina

Signatories

Author

Frank Lovering - Senior Subdivision Advisor

Authorisers

Trevor Cullen - Team Leader Subdivision

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

21 March 2019

 

 


Rodney Local Board

21 March 2019

 

 


Rodney Local Board

21 March 2019

 

 

Rodney Local Board Chairperson's report

File No.: CP2019/00147

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       Attached for members’ information is an update from the Rodney Local Board chairperson, Beth Houlbrooke, for March 2019.

Whakarāpopototanga matua

Executive summary

2.       The Rodney Local Board chairperson has provided a report on recent activities for the information of the members.

 

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      note the chairperson’s report for March 2019.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Chairperson's report March 2019

77

     

Ngā kaihaina

Signatories

Authors

Robyn Joynes - Democracy Advisor - Rodney

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

21 March 2019

 

 


Rodney Local Board

21 March 2019

 

 

Rodney Local Board workshop records

File No.: CP2019/00154

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       Attached are the Rodney Local Board workshop records for 7 March 2019.

Whakarāpopototanga matua

Executive summary

2.       The Rodney Local Board and its committees hold regular workshops.

3.       Attached for information is the records of the most recent workshop meeting of the Rodney Local Board. The workshop records for the Rodney Local Board’s Parks and Recreation Committee and the Transport, Infrastructure and Environment Committee will appear on the relevant agendas of those committees.

 

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      note the workshop records for 7 March 2019.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Workshop record 7 March

81

     

Ngā kaihaina

Signatories

Authors

Robyn Joynes - Democracy Advisor - Rodney

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

21 March 2019

 

 


 


 


Rodney Local Board

21 March 2019

 

 

Governance forward work calendar

File No.: CP2019/00168

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present to the Rodney Local Board with a governance forward work calendar.

Whakarāpopototanga matua

Executive summary

1.       This report contains the governance forward work calendar, a schedule of items that will come before the Rodney Local Board at business meetings and workshops over the coming months until the end of the electoral term. The governance forward work calendar for the local board is included in Attachment A to the agenda report.

2.       The calendar aims to support local boards’ governance role by:

· ensuring advice on agendas and workshop material is driven by local board priorities

· clarifying what advice is required and when

· clarifying the rationale for reports.

3.       The calendar will be updated every month. Each update will be reported back to business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Local board members are welcome to discuss changes to the calendar.

 

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      note the governance forward work calendar as at March 2019.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Governance forward work calendar

87

     

Ngā kaihaina

Signatories

Authors

Robyn Joynes - Democracy Advisor - Rodney

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

21 March 2019

 

 


 


 


 


Rodney Local Board

21 March 2019

 

 

Deputations and public forum update

File No.: CP2019/00188

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       As part of its business meetings Rodney Local Board and its committees (Transport, Infrastructure and Environment, and Parks and Recreation) has a period of time set aside for deputations/presentations and public forum during which time members of the public can address the local board on matters within its delegated authority.

Whakarāpopototanga matua

Executive summary

2.       Under Standing Orders there is provision for deputations/presentations to the local board. Applications for deputations/presentations must be in writing setting forth the subject and be received by the relationship manager at least seven working days before the meeting concerned, and subsequently have been approved by the chairperson.  Unless the meeting determines otherwise in any particular case, a limit of ten minutes is placed on the speaker making the presentation.

3.       Standing Orders allows three minutes for speakers in public forum.

4.       Requests, matters arising and actions from the deputations/presentations and public forum are recorded and updated accordingly.  The Rodney Local Board deputations/presentations and public forum update is attached as attachment A to the agenda report.

 

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      note the deputation and public forum update for 21 February 2019.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Deputation-public forum update 21 February 2019

93

     

Ngā kaihaina

Signatories

Authors

Robyn Joynes - Democracy Advisor - Rodney

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

21 March 2019

 

 


Rodney Local Board

21 March 2019

 

 

Rodney Ward Councillor update

File No.: CP2019/00161

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       The Rodney Local Board allocates a period of time for the Ward Councillor, Greg Sayers, to update them on the activities of the Governing Body.

 

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      thank Cr Sayers for his update on the activities of the Governing Body.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Robyn Joynes - Democracy Advisor - Rodney

Authorisers

Lesley Jenkins - Relationship Manager