Rodney Local Board Parks and Recreation Committee

OPEN MINUTES

Minutes of a meeting of the Rodney Local Board Parks and Recreation Committee held in the Council Chamber, Orewa Service Centre, 50 Centreway Rd, Orewa on Thursday, 21 March 2019 at 3.30pm.

present

Chairperson	Brent Bailey
Deputy Chairperson	Allison Roe, MBE
Members	Tessa Berger
	Cameron Brewer
	Beth Houlbrooke
	Louise Johnston
	Phelan Pirrie
	Colin Smith
	Brenda Steele

Rodney Local Board Parks and Recreation Committee 21 March 2019

1          Welcome

The Chairperson opened the meeting and welcomed those in attendance.

2          Apologies

There were no apologies.

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number RODPC/2019/1

MOVED by Member P Pirrie, seconded by Member B Houlbrooke:

That the Rodney Local Board Parks and Recreation Committee:

a) confirm the ordinary minutes of its meeting, held on Thursday, 15 November 2018 as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6          Acknowledgements

There were no acknowledgements.

7          Petitions

There were no petitions.

8          Deputations

8.1	Ahuroa Hall Advisory Committee
	Joanna Bullock, Christine Bullock and Jo Heaven – Rural Hall Advisor were in attendance for this item.
	A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website.
	Resolution number RODPC/2019/2 MOVED by Member B Houlbrooke, seconded by Member T Berger: That the Rodney Local Board Parks and Recreation Committee: a)      thank the Ahuroa Hall Advisory Committee for their presentation. CARRIED
	Attachments a     21 March 2019 - Rodney Local Board Parks and Recreation Committee, Item 8.1 Ahuroa Hall Advisory Committee - presentation

8.2	Helensville Art Centre
	Heather Steadman was in attendance for this item. Ms Steadman provided a verbal update on recent Helensville Art Centre activities.
	Resolution number RODPC/2019/3 MOVED by Member B Steele, seconded by Deputy Chairperson A Roe: That the Rodney Local Board Parks and Recreation Committee: a)      thank Ms Steadman from the Helensville Art Centre for her update. CARRIED

8.3	Woodhill Sands Trust
	Kathryn Roberts, Lesley Going and Jenette Bell from the Woodhill Sands Trust were in attendance for this item.
	A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website.
	Resolution number RODPC/2019/4 MOVED by Member B Steele, seconded by Member P Pirrie: That the Rodney Local Board Parks and Recreation Committee: a)      thank the Woodhill Sands Trust for their presentation. CARRIED
	Attachments a     21 March 2019 - Rodney Local Board Parks and Recreation Committee, Item 8.3 - Woodhill Sands Trust - presentation

8.4	Harbour Sport update
	Kevin O’Leary, Mike Bishop and David Parker were in attendance for this item.
	Resolution number RODPC/2019/5 MOVED by Member P Pirrie, seconded by Member T Berger: That the Rodney Local Board Parks and Recreation Committee: a)      thank Harbour Sport for their presentation. CARRIED

9          Public Forum

There was no public forum.

10        Extraordinary Business

There was no extraordinary business.

11	Public notification of Auckland Council's intention to grant a new community lease and a non-exclusive licence to occupy to Manuhiri Kaitiaki Charitable Trust for land at 307 Leigh Road, Ti Point
	Karen Walby – Community Lease Specialist was in attendance for this item.
	Resolution number RODPC/2019/6 MOVED by Member B Steele, seconded by Member P Pirrie: That the Rodney Local Board Parks and Recreation Committee: a)      approve the public notification of Auckland Council’s intention to grant Manuhiri Kaitiaki Charitable Trust a new community lease (270 square metres more or less) and a non-exclusive licence to occupy (9,170 square metres more or less) to be issued under the Local Government Act 2002 for a portion of the land legally described as Section 5 SO 431362 at 307 Leigh Road, Ti Point (Attachment A to the agenda report).  Any new community lease and non-exclusive licence to occupy would be subject to the following terms and conditions: i)       term – an initial term of two years with two options for renewal, for two years each ii)      rent - $1.00 plus GST per annum if demanded iii)     an early termination clause in each of the lease and licence agreements iv)     a community outcomes plan appended as a schedule to the lease agreement. b)      appoint members Houlbrooke, Steele and Bailey to be a hearings panel to hear, consider and decide on any submissions or objections received following the public notification process. c)      note that all other terms and conditions of the proposed new community lease and non-exclusive licence to occupy would be in accordance with the Auckland Council Community Occupancy Guidelines 2012. d)      request that council staff report back to the local board following public notification for a decision or final approval of the proposed new community lease and non-exclusive licence to occupy. CARRIED

12	Public notification of Auckland Council's intention to grant a new community lease to Tauhoa Primary School Board of Trustees for land at Naumai Domain Recreation Reserve, Naumai Road, Tauhoa
	Karen Walby – Community Lease Specialist was in attendance for this item.
	Resolution number RODPC/2019/7 MOVED by Member B Houlbrooke, seconded by Member B Steele: That the Rodney Local Board Parks and Recreation Committee: a)      approve the public notification of Auckland Council’s intention to grant Tauhoa Primary School Board of Trustees a new community lease (23,268 square metres more or less) to be issued under the Reserves Act 1977 for a portion of the land legally described as Part Allotment 47 Parish of Tauhoa at Naumai Domain Recreation Reserve, Naumai Road, Tauhoa (Attachment A to the agenda report).  Any new community lease would be subject to the following terms and conditions: i)       term – five years with one five year right of renewal ii)      rent - $1.00 plus GST per annum if demanded iii)     the Ngāti Whātua o Kaipara Claims Settlement Act 2013 iv)     a community outcomes plan be appended as a schedule to the lease agreement. b)      appoint members Smith, Houlbrooke and Bailey to a hearings panel to hear, consider and decide on any submissions or objections received following the public notification process. c)      note that all other terms and conditions of the proposed new community lease would be in accordance with the Auckland Council Community Occupancy Guidelines 2012. d)      request that council staff report back to the local board following public notification for a decision or final approval of the proposed new community lease. CARRIED

13	Deputations and public forum update
	Resolution number RODPC/2019/8 MOVED by Member B Houlbrooke, seconded by Member T Berger: That the Rodney Local Board Parks and Recreation Committee: a)      note the deputation and public forum update for 15 November 2018. CARRIED

14	Rodney Local Board Parks and Recreation Committee workshop records
	Resolution number RODPC/2019/9 MOVED by Member P Pirrie, seconded by Chairperson B Bailey: That the Rodney Local Board Parks and Recreation Committee: a)      note the workshop records for 8 November 2018 and 14 March 2019. CARRIED

15        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

4.30pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board Parks and Recreation Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................