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Upper Harbour
Local Board Community Forum
07 March 2019
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of
Interest 5
4 Confirmation
of Minutes 5
5 Leave
of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 6
8.1 Hobsonville Community Trust update 6
8.2 Harbour Sport update 6
8.3 Upper Harbour Ecological Network update 7
9 Public
Forum 7
10 Extraordinary Business 7
11 Consideration
of Extraordinary Items
The Chairperson opened the meeting and welcomed all.
2 Apologies
An apology from
Deputy Chairperson L Whyte has been received.
3 Declaration
of Interest
Members are reminded of the need to be
vigilant to stand aside from decision making when a conflict arises between
their role as a member and any private or other external interest they might
have.
The Auckland Council Code of Conduct for
Elected Members (the code) requires elected members to fully acquaint
themselves with, and strictly adhere to, the provisions of Auckland
Council’s Conflicts of Interest Policy. The policy covers two classes of
conflict of interest:
i.
a financial conflict of interest, which
is one where a decision or act of the local board could reasonably give rise to
an expectation of financial gain or loss to an elected member
ii.
a non-financial conflict interest, which
does not have a direct personal financial component. It may arise, for example,
from a personal relationship, or involvement with a non-profit organisation, or
from conduct that indicates prejudice or predetermination.
The Office of the Auditor General has
produced guidelines to help elected members understand the requirements of the
Local Authority (Member’s Interest) Act 1968. The guidelines discuss both
types of conflicts in more detail, and provide elected members with practical
examples and advice around when they may (or may not) have a conflict of
interest.
Copies of both the Auckland Council Code
of Conduct for Elected Members and the Office of the Auditor General guidelines
are available for inspection by members upon request.
Any questions relating to the code or the
guidelines may be directed to the Relationship Manager in the first instance.
4 Confirmation
of Minutes
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That the Upper Harbour Local Board Community Forum:
a)
confirm the ordinary minutes of its meeting,
held on Thursday, 7 February 2019, as a true and
correct record.
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5 Leave
of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Upper Harbour Local Board Community Forum.
This means that details relating to deputations can be included in the
published agenda. Total speaking time per deputation is ten minutes or as
resolved by the meeting.
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8.1 Hobsonville
Community Trust update
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Te take mō te pūrongo
Purpose
of the report
1. To
provide members with an update and overview on the activities of the
Hobsonville Community Trust over the past seven months.
Whakarāpopototanga matua
Executive
summary
2. Gavin
Gunston, Community Coordinator and YouthWork Team Leader, Gordon Summerville,
Families and Street Coordinator, and Ben Cameron-Strickland, Youth Worker,
from the Hobsonville Community Trust, will be in attendance to update members
on their progress over the past seven months.
3. They
also wish to discuss additional opportunities for the trust in the months
ahead.
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Ngā tūtohunga
Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Gavin Gunston, Gordon Summerville and Ben
Cameron-Strickland from the Hobsonville Community Trust and thank them for
their attendance and presentation.
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8.2 Harbour
Sport update
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Te take mō te pūrongo
Purpose
of the report
1. To
provide members with an update and overview on the activities and programmes
of Harbour Sport.
Whakarāpopototanga matua
Executive
summary
2. Kevin
O’Leary, General Manager, and Mike Bishop, Chief Executive Officer,
from Harbour Sport, will be in attendance to update members on their
activities and programmes throughout 2018.
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Ngā tūtohunga
Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Kevin O’Leary and Mike Bishop from Harbour Sport
and thank them for their attendance and presentation.
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Attachments
a Harbour Sport presentation............................................................................ 11
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8.3 Upper
Harbour Ecological Network update
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Te take mō te pūrongo
Purpose
of the report
1. To
provide members with an update and overview on the activities of the Upper
Harbour Ecological Network.
Whakarāpopototanga matua
Executive
summary
2. Tim
Corbett and Annette Mitchell, representing the Upper Harbour Ecological
Network, Nicola Robertson, Eco Facilitator for the Greenhithe Community
Trust, and Jan Diprose, Chairperson for the Herald Island Environmental
Group, will be in attendance to update members on various aspects of their
activities over the past 12 months.
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Ngā tūtohunga
Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Tim Corbett and Annette Mitchell for the Upper Harbour
Ecological Network, Nicola Robertson for the Greenhithe Community Trust, and
Jan Diprose for the Herald Island Environmental Group, and thank them for their
attendance and presentation.
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Attachments
a Greenhithe Community Trust presentation.................................................... 29
b Herald Island funding report presentation...................................................... 37
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9 Public
Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
