Upper Harbour Local Board

OPEN MINUTES

Minutes of a meeting of the Upper Harbour Local Board held in the Upper Harbour Local Board Office, 30 Kell Drive, Albany on Thursday, 21 March 2019 at 9.35am

present

Chairperson	Margaret Miles, QSM, JP
Deputy Chairperson	Lisa Whyte
Members	Uzra Casuri Balouch, JP
	Nicholas Mayne
	John McLean

ABSENT

Member

Brian Neeson, JP

1          Welcome

2          Apologies

Resolution number UH/2019/15

MOVED by Chairperson M Miles, seconded by Member J McLean:

That the Upper Harbour Local Board:

a) accept the apology from Member B Neeson for absence.

CARRIED

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number UH/2019/16

MOVED by Chairperson M Miles, seconded by Deputy Chairperson L Whyte:

That the Upper Harbour Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 21 February 2019, as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6          Acknowledgements

6.1	Christchurch tragedy
	At the request of the Chairperson, the meeting observed a minute of silence out of respect for the victims, family and friends impacted by the Christchurch mosque shootings which occurred on Friday 15 March 2019.
	Resolution number UH/2019/17 MOVED by Member U Balouch, seconded by Chairperson M Miles: That the Upper Harbour Local Board: a) acknowledge and honour the 50 people whose lives were lost in the 15 March 2019 Christchurch terrorist attack. b) acknowledge the phenomenal response, diligence, hard work and compassion of all those who went above and beyond the call of duty to tend to the victims and those critically injured in the attack. c) affirm its, and its community’s, belief in the virtues of aroha, compassion, kindness and tolerance. CARRIED

Note:   The meeting adjourned at 9.45am and reconvened at 9.51am.

7          Petitions

There were no petitions.

8          Deputations

There were no deputations.

9          Public Forum

There was no public forum.

10        Extraordinary Business

There was no extraordinary business.

11	Minutes of the Upper Harbour Local Board meeting held Thursday, 21 February 2019
	Note:       that the open unconfirmed minutes and minute attachments of the Upper Harbour Local Board meeting held on Thursday, 21 February 2019, are attached at item 11 of the agenda for the information of the board only and were confirmed under item 4 of the agenda.

12

Upper Harbour Local Board Community Grants Programme 2019/2020

Resolution number UH/2019/18 MOVED by Member J McLean, seconded by Deputy Chairperson L Whyte: That the Upper Harbour Local Board: a)      adopt the Upper Harbour Local Board Community Grants Programme 2019/2020, as presented in Attachment A of the agenda report. b)      note that, post Local Body 2019 Elections, the decision dates will be subject to confirmation by the incoming local board. c)      circulate the new information to stakeholders to assist with their planning. CARRIED

13	Proposed kauri dieback mitigation in local parks in the Upper Harbour Local Board area
	The Programme Principal Kauri Die-Back Programme and the Biosecurity Team Manager from Community Facilities were in attendance to support the item.
	Resolution number UH/2019/19 MOVED by Chairperson M Miles, seconded by Member N Mayne: That the Upper Harbour Local Board: a)      endorse the following high-level kauri protection measures for local parks and reserves: i.        undertake detailed investigations to determine appropriate mitigation measures (such as track upgrades, track re-alignment, track re-routing, or other physical works), and consider temporary closure until mitigation works are completed to protect symptom-free high-value kauri ecosystems in the following Category A parks: ·      Gills Reserve ·      Kereru Reserve. ii.       undertake detailed investigations to determine appropriate mitigation measures (such as track upgrades, track re-alignment, track re-routing, or other physical works), and consider temporary closure until mitigation works are completed to prevent potentially infected kauri ecosystems in the following Category A parks from becoming a source of infection: · Paremoremo Scenic Reserve · Three Streams Reserve · Lady Phoenix Reserve, noting that since the report was prepared identifying it as Category D, further information has resulted in this reserve being classified as Category A. iii.      discourage public access through barrier planting and signage in the Category B park, being Albany Heights West Reserve. iv.      note that Category B parks Dene Court Reserve and Redfern Nature Reserve are closed to the public. v.       note that the Category D parks are considered to be low-value kauri ecosystems with low-value recreational use, thus making them a lower priority for mitigation investment at this stage. b)      note that a detailed kauri dieback mitigation programme with costs and timelines will be developed and submitted to a local board business meeting in mid-2019 for approval. c)      seek confirmation that the detailed kauri dieback mitigation programme will be funded from regional budgets. d)      look forward to receiving further information as to how the ecological volunteers active in the board’s area can support the kauri dieback mitigation programme. CARRIED

14	Allocation of funding to Citizens Advice Bureaux
	The Senior Advisor, Partnering and Social Investment, Arts Community and Events, was in attendance to support the item.
	Resolution number UH/2019/20 MOVED by Chairperson M Miles, seconded by Deputy Chairperson L Whyte: That the Upper Harbour Local Board: a) does not have a view regarding the proposed ‘re-balancing’ of funding from Citizens Advice Bureau North Shore to WaiCAB, as: i. the agenda report contains no information around the impact, either positive or negative, that any potential ‘re-balancing’ may have on Upper Harbour residents ii. the local board has received no information or advice to date on how and where Upper Harbour residents choose to access services provided by Citizens Advice Bureaux iii. the local board has received no information to date with regard to the types of services Upper Harbour residents seek from Citizens Advice Bureaux. b) does not support a funding model based on 90 per cent population and 10 per cent deprivation because Upper Harbour has a very high proportion of residents who are migrants and as such, many will have as complex needs as those facing higher levels of deprivation. c) note that there are no Citizens Advice Bureaux within the Upper Harbour area and that libraries also provide a portal into information to help Citizens Advice Bureau clients address issues. CARRIED
	Note:      Under Standing Order 1.9.7, Member N Mayne requested that his dissenting vote to resolution a) be recorded.

15	Panuku Development Auckland six-monthly update: 1 August 2018 to 31 January 2019
	The Senior Engagement Advisor from Panuku Development Auckland was in attendance to support the item.
	Resolution number UH/2019/21 MOVED by Member N Mayne, seconded by Member J McLean: That the Upper Harbour Local Board: a)      receive the Panuku Development Auckland update for the period 1 August 2018 to 31 January 2019. CARRIED

16	2019 Local Government New Zealand Conference and Annual General Meeting
	The Relationship Manager Local Board Services was in attendance to support the item.
	Resolution number UH/2019/22 MOVED by Chairperson M Miles, seconded by Deputy Chairperson L Whyte: That the Upper Harbour Local Board: a)      nominate Member J McLean to attend the Local Government New Zealand 2019 Conference and Annual General Meeting in Te Whanganui-a-Tara Wellington, from Sunday 7 July to Tuesday 9 July 2019. b)      confirm that conference attendance, including travel and accommodation, will be paid for in accordance with the current Auckland Council Elected Member Expense Policy. c)      note that any members who wish to attend the AGM must provide their names to the Kura Kāwana programme team by Friday 12 April 2019 to ensure that they are registered with Local Government New Zealand. CARRIED

17

Road name approval: new roads in the Te Uru superblocks 2 and 3 subdivisions at 60-73 Hobsonville Point Road, Hobsonville

Resolution number UH/2019/23 MOVED by Chairperson M Miles, seconded by Deputy Chairperson L Whyte: That the Upper Harbour Local Board: a)        approve the following new road names for two of the new public roads and two of the new private roads (jointly owned access lots or JOALs) created by way of subdivision at 60-73 Hobsonville Point Road, Hobsonville, for the Te Uru superblocks 2 and 3: i. Public road 1 – Waenganui Road ii. Public road 3 – Te Rito Road iii. JOAL 4 (TU6, superblock 3) – Te Rau Place iv. JOAL 7 (TU7, superblock 3) – Ko Tohu Place. b)       request that the developer provide alternate road names for the unnamed remaining roads in the agenda report that do not include reference to body parts, due to the potential risk of road names being ridiculed by the general public. c)        request that Local Board Services and council staff work with the developer to engage in an informal discussion, outside of a business meeting, with the intent of developing alternate road names through a collaborative approach. CARRIED

18	Auckland Transport monthly report - March 2019
	The Elected Member Relationship Manager, Auckland Transport, was in attendance to support the item.
	Resolution number UH/2019/24 MOVED by Member J McLean, seconded by Member U Balouch: That the Upper Harbour Local Board: a)      receive the monthly update report from Auckland Transport for March 2019. CARRIED

19	Governance forward work calendar - April 2019 to March 2020
	Resolution number UH/2019/25 MOVED by Deputy Chairperson L Whyte, seconded by Chairperson M Miles: That the Upper Harbour Local Board: a)      receive the Upper Harbour Local Board governance forward work calendar for the period April 2019 to March 2020, as set out in Attachment A to this agenda report. CARRIED

20	Record of the Upper Harbour Local Board workshops held on Thursday 14, 21 and 28 February, and 7 March 2019
	Resolution number UH/2019/26 MOVED by Chairperson M Miles, seconded by Deputy Chairperson L Whyte: That the Upper Harbour Local Board: a)      receive the record of the Upper Harbour Local Board workshops held on Thursday 14, 21 and 28 February, and 7 March 2019 (refer to Attachments A, B, C and D to the agenda report). CARRIED

21	Board members' reports - March 2019
	Resolution number UH/2019/27 MOVED by Chairperson M Miles, seconded by Member N Mayne: That the Upper Harbour Local Board: a)      receive the verbal board members’ reports. CARRIED

22        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

11.37pm                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................