Whau Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Whau Local Board held in the Whau Local Board Office, 31 Totara Avenue, New Lynn on Wednesday, 27 March 2019 at 6.00pm.

 

present

 

Chairperson

Tracy Mulholland

 

Members

Derek Battersby, QSM, JP

 

 

Catherine Farmer

 

 

Duncan Macdonald, JP

 

 

Te'eva Matafai

 

 

David Whitley

 

 

ABSENT

 

Deputy Chairperson

Susan Zhu

 

 

 

ALSO PRESENT

 

Councillor

Ross Clow

 

 

 

 

 

 

 

 

 

 

 

 


Whau Local Board

27 March 2019

 

 

 

1          Welcome

 

Chairperson Mulholland welcomed everyone present and led the meeting in a minute of silence.

 

 

2          Apologies

  

Resolution number WH/2019/16

MOVED by Chairperson T Mulholland, seconded by Member T Matafai:  

That the Whau Local Board:

a)         accept the apologies from Deputy Chairperson Zhu for absence.

 

CARRIED

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Whau Local Board.

 

Board Member

Organisation / Position

Tracy Mulholland

·                New Lynn Business Association – Business Associate/Contractor

Susan Zhu

·                Chinese Oral History Foundation – Committee member

·                The Chinese Garden Steering Committee of Auckland – Board Member

Derek Battersby

·                New Lynn Tennis Club – Patron

·                West Lynn Gardens – Patron

·                Tag Out Trust – Deputy Chairman

·                New Lynn Bowling Club - Patron

·                New Lynn RSA - Member

Catherine Farmer

·                Avondale-Waterview Historical Society – Member

·                Blockhouse Bay Historical Society – Member

·                Portage Licensing Trust – Trustee

·                Blockhouse Bay Bowls – Patron

·                Forest and Bird organisation – Member

·                Grey Power - Member

Duncan Macdonald

·                Avondale Community Society – Chairman

·                Avondale-Waterview Historical Society - Member

·                Avondale Jockey Club – Member

Te’eva Matafai

·                Pacific Events and Entertainment Trust - Co-Founder

·                Miss Samoa NZ - Director

·                Malu Measina Samoan Dance Group - Director/Founder

·                Pasifika Festival Village Coordinators Trust ATEED - Chairperson

·                Aspire Events – Director

David Whitley

·                Rosebank Business Association - Member

·                REINZ - Member

·                Chamber of Trade - Mentor

·                Lopdell House - Trustee

·                Amalgamated Hardware Merchants (AHM)  Apprenticeship Trust – Trustee

·                Rotary New Lynn – Head director of Public Relations New Lynn

 

 

4          Confirmation of Minutes

 

Resolution number WH/2019/17

MOVED by Chairperson T Mulholland, seconded by Member T Matafai:  

That the Whau Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 27 February 2019, as a true and correct record.

 

CARRIED

 

 

5          Leave of Absence

 

5.1

Leave of Absence - Deputy Chair S Zhu

 

Resolution number WH/2019/18

MOVED by Chairperson T Mulholland, seconded by Member D Whitley:  

That the Whau Local Board:

a)          approve a request for leave of absence from Deputy Chairperson S Zhu for absence.

 

CARRIED

 

 

6          Acknowledgements

 

6.1

Acknowledgement of the victims of the Christchurch terror attacks

 

Resolution number WH/2019/19

MOVED by Chairperson T Mulholland, seconded by Member C Farmer:  

That the Whau Local Board:

a)          acknowledge the recent tragic events in Christchurch and express their condolences and heartfelt thoughts to all those impacted.

 

CARRIED

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Deputation – Recycling Household Waste by Auckland Council

 

Resolution number WH/2019/20

MOVED by Chairperson T Mulholland, seconded by Member D Whitley:  

That the Whau Local Board:

a)       receive the presentation on the issue of recycling household waste by Auckland Council and thank Kay Schnepel for her attendance.

 

CARRIED

 

 

9          Public Forum

 

9.1

Camilla Abernathy-Ardern

 

 

Addressed the local board regarding the spread of mothweed, and also commented on the local bus station and local creek.

 

 

 

 

9.2

Janet Charman

 

 

Addressed the local board regarding the future usage of Tait Park in Avondale and expressing concerns about its role in the future development of Avondale.

 

 

 

 

9.3

Steve MacDonald

 

 

Attended the meeting to acknowledge the Whau Local Board and the success of the Seniors High Tea that they arranged and thank Chairperson T Mulholland, members D Battersby and C Farmer and Councillor R Clow, for their attendance.

 

Drew board members’ attention to the Grey Power Public Meeting on Friday 29 March.

 

 

 

 

9.4

John Hubscher

 

 

Addressed the local board regarding the condition of several footpaths in the area around Great North Road between New Lynn and Glendene.

 

 

 

 

 

Resolution number WH/2019/21

MOVED by Member D Battersby, seconded by Member D Whitley:  

That the Whau Local Board:

a)           receive public forum and thank Camilla Abernathy-Arden for attendance at the meeting

b)          receive public forum and thank Janet Charman for attendance at the meeting

c)           receive public forum and thank Steve MacDonald for attendance at the meeting

d)          receive public forum and thank John Hubscher for attendance at the meeting

 

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Whau Ward Councillor Update

 

Resolution number WH/2019/22

MOVED by Chairperson T Mulholland, seconded by Member C Farmer:   

That the Whau Local Board:

a)        thank Whau Ward Councillor Ross Clow for his update.

 

CARRIED

 

 

12

Whau Local Board Grants Programme 2019/2020

 

Resolution number WH/2019/23

MOVED by Member D Battersby, seconded by Member D Whitley:  

That the Whau Local Board:

a)        adopt the Whau Local Board Grants Programme 2019/2020.

 

CARRIED

 

 

13

Brains and Archibald Park Concept Plan Adoption

 

Resolution number WH/2019/24

MOVED by Member D Battersby, seconded by Member C Farmer:  

That the Whau Local Board:

a)        adopt the Brains and Archibald Park Concept Plan, dated June 2018 as presented in Attachment A to this report

b)       note that the board made an initial commitment in July 2018 of $580,000 Locally Driven Initiative Capex towards to development of the playground at Archibald Park

c)        allocate an additional $190,000 of Locally Driven Initiative Capex to fully deliver the Archibald Park playground development project which, following detailed concept design (Attachment B), has a quantity surveyed price estimate of $770,000.

 

CARRIED

 

 

14

Green Bay Parks – Adoption of Concept Plans

 

Resolution number WH/2019/25

MOVED by Chairperson T Mulholland, seconded by Member T Matafai:  

That the Whau Local Board:

a)        adopt the Crum Park Concept Plan dated July 2018 as presented in Attachment A to the report

b)       adopt the Green Bay Domain Concept Plan dated July 2018 as presented in Attachment B to the report

c)        adopt the Green Bay Parks Activation Plan dated July 2018, for Godley Green, Barron Green and Green Bay Community Corner as presented in Attachment C to the report.

 

CARRIED

 

 

15

Re-allocation of Whau Local Board 2018/19 LDI Opex from the Town Centre Revitalisation budget line

 

Resolution number WH/2019/26

MOVED by Chairperson T Mulholland, seconded by Member T Matafai:  

That the Whau Local Board:

a)        approve the re-allocation of $17,000 of LDI Opex in the Whau Local Board’s 2018/19 Work Programme from the Town Centre Revitalisation budget line to the disestablishment and permanent reinstatement of the former New Lynn Friendship Garden, noting that:

i)       the Chair and Deputy Chair previously authorised under urgency the expenditure associated with disestablishment of the site by Community Facilities at a total cost of $5,900

ii)      further advice will be provided to the Local Board regarding options for the permanent reinstatement of the site using the remaining $11,100

b)       approve the re-allocation of $48,000 of LDI Opex in the Whau Local Board’s 2018/19 Work Programme from the Town Centre Revitalisation budget line to the Community Empowerment Unit to implement the following initiatives:

i)       $10,000 to the Greenbay Hub to increase activation

ii)      $5,000 to the Kelston Hub to increase locally led initiatives

iii)     $3,000 to the Glen Avon Hub to increase locally led initiatives

iv)     $10,000 for the launch events and early implementation initiatives associated with the Whau Ethnic Peoples Plan, Pacific People Plan, and Waitākere ki tua

v)      $3,000 Generation Ignite for capacity building

vi)     $5,000 activation initiatives in New Windsor

vii)    $12,000 to Matariki celebrations in Hubs and Houses

c)        approve the re-allocation of $5,000 of LDI Opex in the Whau Local Board’s 2018/19 Work Programme from the Town Centre Revitalisation budget line to the Rosebank Business Association for town centre or local improvement initiatives with the following conditions:

i)       initiatives must be aligned with the outcomes set out in the Whau Local Board Plan

ii)      the Business Associations must report back to the Whau Local Board on the outcomes of these initiatives.

d)       approve the re-allocation of $5,000 of LDI Opex in the Whau Local Board’s 2018/19 Work Programme from the Town Centre Revitalisation budget line to the Blockhouse Bay Business Association for town centre or local improvement initiatives with the following conditions:

i)          initiatives must be aligned with the outcomes set out in the Whau Local Board Plan

ii)         the Business Associations must report back to the Whau Local Board on the outcomes of these initiatives.

 

CARRIED

 

 

 

Secretarial Note:     Chairperson T Mulholland had noted a conflict with Item 15(e) and Deputy Chair S Zhu was absent, therefore a Chair was elected to progress the Item 15(e).

 

 

Election of a Chair

Resolution number WH/2019/27

NOMINATED by Member D Battersby, seconded by Member D Whitley:  

That the Whau Local Board:

a)         agree that Member T Matafai be elected to preside as the Chair at the meeting (for Item 15(e).

There being no further nominations the Democracy Advisor DECLARED that Member T Matafai be elected to preside at the meeting.

 

CARRIED

 

 

 

Secretarial Note:     Chairperson T Mulholland vacated the chair and left the meeting room.

                                Member T Matafai assumed the Chair at 6.46pm.

15

Re-allocation of Whau Local Board 2018/19 LDI Opex from the Town Centre Revitalisation budget line

 

Resolution number WH/2019/28

MOVED by Member T Matafai, seconded by Member D Whitley:  

That the Whau Local Board:

e)        approve the re-allocation of $5,000 of LDI Opex in the Whau Local Board’s 2018/19 Work Programme from the Town Centre Revitalisation budget line to the New Lynn Business Association for town centre or local improvement initiatives with the following conditions:

i)       initiatives must be aligned with the outcomes set out in the Whau Local Board Plan

ii)      the Business Association must report back to the Whau Local Board on the outcomes of these initiatives.

 

CARRIED

 

Secretarial Note:     Member T Matafai vacated the chair.  Chairperson T Mulholland returned to the meeting and resumed the chair at 6.47pm.

 

 

 


 

16

Panuku Development Auckland Local Board Six-Monthly Update 1 August 2018 – 31 January 2019

 

Resolution number WH/2019/29

MOVED by Member D Battersby, seconded by Member D Whitley:  

That the Whau Local Board:

a)        receive the Panuku Development Auckland Local Board update for 1 August 2018 to 31 January 2019.

 

CARRIED

 

 

17

Feedback on draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039

 

Resolution number WH/2019/30

MOVED by Member T Matafai, seconded by Member D Battersby:  

That the Whau Local Board:

a)        endorse the draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039 and provide the following feedback for consideration of the Environment and Community Committee:

i)       support the principle of focusing investment on the target areas of emerging sports, high-participation sports and low participation communities

ii)     note that more people participate in recreation than organised sport, and there also needs to be investment in this area

iii)    note that the impact of the plan on existing relationships with local sport organisations, in particular those relating to current local funding and leasing investments needs to be carefully managed

iv)    support the equity approach to sport investment, where investment is made to ensure that all communities throughout Auckland have the opportunity to access and participate in community sport that meets their needs and interests

v)     support the investment in sport and Te Ao Māori, and recommend that Te Ao Māori values be applied to all delivery of services, not just services by Māori for Māori

vi)    support the emphasis on multisport facilities to cater for future sporting needs

vii)   note that:

A)        there is the potential for undue complexity in the application process due to requirements for strategic alignment with council plans, cost benefit analyses, and business cases, and

B)      the board is concerned that these requirements will discourage local sport and community organisations from completing the application process

viii) note that swimming pools play an important role in both organised sporting activity and recreation for our community, and request that the current policy on swimming pool charges be reconsidered with a view to regional funding of free access to pools

ix)    note that the board does not support user charges being applied to sports fields as a part of any future refresh of the plan

 

CARRIED

 

 

18

2019 Local Government New Zealand Conference and Annual General Meeting

 

Resolution number WH/2019/31

MOVED by Member D Battersby, seconded by Member T Matafai:  

That the Whau Local Board:

a)        nominate Chair T Mulholland to attend the Local Government New Zealand 2019 Conference and Annual General Meeting in Te Whanganui-a-Tara Wellington, from Sunday 7 July to Tuesday 9 July 2019.

           Noting should matters arise where Chair T Mulholland should not be able to attend, that an alternative will be identified through the Chair at that time.

b)       confirm that conference attendance, including travel and accommodation, will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

c)        note that any members who wish to attend the AGM must provide their names to the Kura Kāwana programme team by Friday 12 April 2019 to ensure that they are registered with Local Government New Zealand.

 

CARRIED

 

 

19

Allocation of funding to Citizens Advice Bureaux

 

Resolution number WH/2019/32

MOVED by Member D Battersby, seconded by Member D Whitley:  

That the Whau Local Board:

a)        endorse the new model for allocating funding to Citizens Advice Bureaux (based on 90 per cent population and 10 per cent deprivation) and increasing the baseline grant to Auckland Citizens Advice Bureaux Incorporated by $200,000 in 2019-2021.

b)       note that consideration is being given to the integration of Citizens Advice Bureau office space within the planned Avondale multipurpose centre.

 

CARRIED

 

 

20

Waitākere ki tua - An action plan in response to aspirations of west Auckland Māori

 

Resolution number WH/2019/33

MOVED by Chairperson T Mulholland, seconded by Member T Matafai:  

That the Whau Local Board:

a)        approve Waitākere ki tua – An action plan in response to aspirations of west Auckland Māori (Attachment A) as the basis of whakawhanaungatanga between the local boards and local Māori and its commitment to responding to Māori aspiration and working alongside local Māori.

b)       receive the Toitū Waitākere report 2017 (attachment B), thank participants for their contributions, and acknowledge Hauā Partnerships for their leadership around the kaupapa Māori methodology.

c)        support the establishment of a three-year west Auckland Māori broker project, and allocate $15,000 annually for 2018/19, 2019/20 and 2020/21 years; with 2018/19 $4,000 funded from the LDI opex Māori Responsiveness allocation and $11,000 reallocated from the LDI Community Grants allocation, and the subsequent two years being integrated into future work programmes.

 

CARRIED

 

 

21

Auckland Transport Update Report for the Whau Local Board March 2019

 

Resolution number WH/2019/34

MOVED by Chairperson T Mulholland, seconded by Member T Matafai:  

That the Whau Local Board:

a)        receive Auckland Transport’s update for March 2019.

b)       allocate $1,959,047 from their Local Board Capital Fund for

i)       replacement of the clay pavers in Avondale Town Centre with exposed aggregate concrete, including continency to allow for risks associated with underground services

ii)      delivery of associated street furniture replacements and any additional streetscape improvements in the Avondale Town Centre that can be accommodated within the remainder of that allocation

iii)     noting the need progress i) and ii) whilst giving consideration to collaboration and alignment with projects being planned and progressed by Panuku Development Auckland, Auckland Council’s Service Planning and Integration team, and investigations by Auckland Transport’s Integrated Corridor Delivery Team.

 

CARRIED

 

Secretarial Note:     Under Standing Order 1.9.7 member C Farmer requested that her dissenting vote be recorded.

 

 

 

 

22

ATEED Six-Monthly Report (1 July 2018 to 31 December 2018)

 

Resolution number WH/2019/35

MOVED by Member T Matafai, seconded by Member D Battersby:  

That the Whau Local Board:

a)        request that ATEED staff attend a workshop with the local board to; further explain the reported regional activities that are occurring locally, and to outline how ATEED may more visibly progress local economic development aspirations outlined in its local board plan.

 

CARRIED

 

 

23

Governance Forward Work Calendar - March 2019

 

Resolution number WH/2019/36

MOVED by Member D Whitley, seconded by Member T Matafai:  

That the Whau Local Board:

a)        receive the governance forward work calendar for March 2019.

 

CARRIED

 

 

24

Confirmation of Workshop Records - 20 February 2019

 

Resolution number WH/2019/37

MOVED by Chairperson T Mulholland, seconded by Member T Matafai:  

That the Whau Local Board:

a)        confirm the record of the workshop held on 20 February 2019.

 

CARRIED

 

 

25        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 

6.59pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................