Whau Local Board
OPEN MINUTES
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Minutes of a meeting of the Whau Local Board held in the Whau Local Board Office, 31 Totara Avenue, New Lynn on Wednesday, 27 March 2019 at 6.00pm.
Chairperson |
Tracy Mulholland |
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Members |
Derek Battersby, QSM, JP |
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Catherine Farmer |
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Duncan Macdonald, JP |
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Te'eva Matafai |
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David Whitley |
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ABSENT
Deputy Chairperson |
Susan Zhu |
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ALSO PRESENT
Councillor |
Ross Clow |
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Whau Local Board 27 March 2019 |
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Chairperson Mulholland welcomed everyone present and led the meeting in a minute of silence.
Resolution number WH/2019/16 MOVED by Chairperson T Mulholland, seconded by Member T Matafai: That the Whau Local Board: a) accept the apologies from Deputy Chairperson Zhu for absence.
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Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.
The following are declared interests of the Whau Local Board.
Board Member |
Organisation / Position |
Tracy Mulholland |
· New Lynn Business Association – Business Associate/Contractor |
Susan Zhu |
· Chinese Oral History Foundation – Committee member · The Chinese Garden Steering Committee of Auckland – Board Member |
Derek Battersby |
· New Lynn Tennis Club – Patron · West Lynn Gardens – Patron · Tag Out Trust – Deputy Chairman · New Lynn Bowling Club - Patron · New Lynn RSA - Member |
Catherine Farmer |
· Avondale-Waterview Historical Society – Member · Blockhouse Bay Historical Society – Member · Portage Licensing Trust – Trustee · Blockhouse Bay Bowls – Patron · Forest and Bird organisation – Member · Grey Power - Member |
Duncan Macdonald |
· Avondale Community Society – Chairman · Avondale-Waterview Historical Society - Member · Avondale Jockey Club – Member |
Te’eva Matafai |
· Pacific Events and Entertainment Trust - Co-Founder · Miss Samoa NZ - Director · Malu Measina Samoan Dance Group - Director/Founder · Pasifika Festival Village Coordinators Trust ATEED - Chairperson · Aspire Events – Director |
David Whitley |
· Rosebank Business Association - Member · REINZ - Member · Chamber of Trade - Mentor · Lopdell House - Trustee · Amalgamated Hardware Merchants (AHM) Apprenticeship Trust – Trustee · Rotary New Lynn – Head director of Public Relations New Lynn |
Resolution number WH/2019/17 MOVED by Chairperson T Mulholland, seconded by Member T Matafai: That the Whau Local Board: a) confirm the ordinary minutes of its meeting, held on Wednesday, 27 February 2019, as a true and correct record.
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5.1 |
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Resolution number WH/2019/18 MOVED by Chairperson T Mulholland, seconded by Member D Whitley: a) approve a request for leave of absence from Deputy Chairperson S Zhu for absence.
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6.1 |
Acknowledgement of the victims of the Christchurch terror attacks |
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Resolution number WH/2019/19 MOVED by Chairperson T Mulholland, seconded by Member C Farmer: That the Whau Local Board: a) acknowledge the recent tragic events in Christchurch and express their condolences and heartfelt thoughts to all those impacted.
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There were no petitions.
8.1 |
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Resolution number WH/2019/20 MOVED by Chairperson T Mulholland, seconded by Member D Whitley: That the Whau Local Board: a) receive the presentation on the issue of recycling household waste by Auckland Council and thank Kay Schnepel for her attendance.
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Camilla Abernathy-Ardern |
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Addressed the local board regarding the spread of mothweed, and also commented on the local bus station and local creek. |
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9.2 |
Janet Charman |
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Addressed the local board regarding the future usage of Tait Park in Avondale and expressing concerns about its role in the future development of Avondale. |
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9.3 |
Steve MacDonald |
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Attended the meeting to acknowledge the Whau Local Board and the success of the Seniors High Tea that they arranged and thank Chairperson T Mulholland, members D Battersby and C Farmer and Councillor R Clow, for their attendance.
Drew board members’ attention to the Grey Power Public Meeting on Friday 29 March. |
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9.4 |
John Hubscher |
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Addressed the local board regarding the condition of several footpaths in the area around Great North Road between New Lynn and Glendene. |
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Resolution number WH/2019/21 MOVED by Member D Battersby, seconded by Member D Whitley: That the Whau Local Board: a) receive public forum and thank Camilla Abernathy-Arden for attendance at the meeting b) receive public forum and thank Janet Charman for attendance at the meeting c) receive public forum and thank Steve MacDonald for attendance at the meeting d) receive public forum and thank John Hubscher for attendance at the meeting
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There was no extraordinary business.
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Resolution number WH/2019/22 MOVED by Chairperson T Mulholland, seconded by Member C Farmer: That the Whau Local Board: a) thank Whau Ward Councillor Ross Clow for his update.
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12 |
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Resolution number WH/2019/23 MOVED by Member D Battersby, seconded by Member D Whitley: That the Whau Local Board: a) adopt the Whau Local Board Grants Programme 2019/2020.
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13 |
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Resolution number WH/2019/24 MOVED by Member D Battersby, seconded by Member C Farmer: That the Whau Local Board: a) adopt the Brains and Archibald Park Concept Plan, dated June 2018 as presented in Attachment A to this report b) note that the board made an initial commitment in July 2018 of $580,000 Locally Driven Initiative Capex towards to development of the playground at Archibald Park c) allocate an additional $190,000 of Locally Driven Initiative Capex to fully deliver the Archibald Park playground development project which, following detailed concept design (Attachment B), has a quantity surveyed price estimate of $770,000.
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14 |
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Resolution number WH/2019/25 MOVED by Chairperson T Mulholland, seconded by Member T Matafai: That the Whau Local Board: a) adopt the Crum Park Concept Plan dated July 2018 as presented in Attachment A to the report b) adopt the Green Bay Domain Concept Plan dated July 2018 as presented in Attachment B to the report c) adopt the Green Bay Parks Activation Plan dated July 2018, for Godley Green, Barron Green and Green Bay Community Corner as presented in Attachment C to the report.
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15 |
Re-allocation of Whau Local Board 2018/19 LDI Opex from the Town Centre Revitalisation budget line |
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Resolution number WH/2019/26 MOVED by Chairperson T Mulholland, seconded by Member T Matafai: That the Whau Local Board: a) approve the re-allocation of $17,000 of LDI Opex in the Whau Local Board’s 2018/19 Work Programme from the Town Centre Revitalisation budget line to the disestablishment and permanent reinstatement of the former New Lynn Friendship Garden, noting that: i) the Chair and Deputy Chair previously authorised under urgency the expenditure associated with disestablishment of the site by Community Facilities at a total cost of $5,900 ii) further advice will be provided to the Local Board regarding options for the permanent reinstatement of the site using the remaining $11,100 b) approve the re-allocation of $48,000 of LDI Opex in the Whau Local Board’s 2018/19 Work Programme from the Town Centre Revitalisation budget line to the Community Empowerment Unit to implement the following initiatives: i) $10,000 to the Greenbay Hub to increase activation ii) $5,000 to the Kelston Hub to increase locally led initiatives iii) $3,000 to the Glen Avon Hub to increase locally led initiatives iv) $10,000 for the launch events and early implementation initiatives associated with the Whau Ethnic Peoples Plan, Pacific People Plan, and Waitākere ki tua v) $3,000 Generation Ignite for capacity building vi) $5,000 activation initiatives in New Windsor vii) $12,000 to Matariki celebrations in Hubs and Houses c) approve the re-allocation of $5,000 of LDI Opex in the Whau Local Board’s 2018/19 Work Programme from the Town Centre Revitalisation budget line to the Rosebank Business Association for town centre or local improvement initiatives with the following conditions: i) initiatives must be aligned with the outcomes set out in the Whau Local Board Plan ii) the Business Associations must report back to the Whau Local Board on the outcomes of these initiatives. d) approve the re-allocation of $5,000 of LDI Opex in the Whau Local Board’s 2018/19 Work Programme from the Town Centre Revitalisation budget line to the Blockhouse Bay Business Association for town centre or local improvement initiatives with the following conditions: i) initiatives must be aligned with the outcomes set out in the Whau Local Board Plan ii) the Business Associations must report back to the Whau Local Board on the outcomes of these initiatives.
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Secretarial Note: Chairperson T Mulholland had noted a conflict with Item 15(e) and Deputy Chair S Zhu was absent, therefore a Chair was elected to progress the Item 15(e). |
Resolution number WH/2019/27 NOMINATED by Member D Battersby, seconded by Member D Whitley: That the Whau Local Board: a) agree that Member T Matafai be elected to preside as the Chair at the meeting (for Item 15(e). There being no further nominations the Democracy Advisor DECLARED that Member T Matafai be elected to preside at the meeting.
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Secretarial Note: Chairperson T Mulholland vacated the chair and left the meeting room. Member T Matafai assumed the Chair at 6.46pm. |
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Re-allocation of Whau Local Board 2018/19 LDI Opex from the Town Centre Revitalisation budget line |
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Resolution number WH/2019/28 MOVED by Member T Matafai, seconded by Member D Whitley: That the Whau Local Board: e) approve the re-allocation of $5,000 of LDI Opex in the Whau Local Board’s 2018/19 Work Programme from the Town Centre Revitalisation budget line to the New Lynn Business Association for town centre or local improvement initiatives with the following conditions: i) initiatives must be aligned with the outcomes set out in the Whau Local Board Plan ii) the Business Association must report back to the Whau Local Board on the outcomes of these initiatives.
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Secretarial Note: Member T Matafai vacated the chair. Chairperson T Mulholland returned to the meeting and resumed the chair at 6.47pm.
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16 |
Panuku Development Auckland Local Board Six-Monthly Update 1 August 2018 – 31 January 2019 |
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Resolution number WH/2019/29 MOVED by Member D Battersby, seconded by Member D Whitley: That the Whau Local Board: a) receive the Panuku Development Auckland Local Board update for 1 August 2018 to 31 January 2019.
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17 |
Feedback on draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039 |
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Resolution number WH/2019/30 MOVED by Member T Matafai, seconded by Member D Battersby: That the Whau Local Board: a) endorse the draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039 and provide the following feedback for consideration of the Environment and Community Committee: i) support the principle of focusing investment on the target areas of emerging sports, high-participation sports and low participation communities ii) note that more people participate in recreation than organised sport, and there also needs to be investment in this area iii) note that the impact of the plan on existing relationships with local sport organisations, in particular those relating to current local funding and leasing investments needs to be carefully managed iv) support the equity approach to sport investment, where investment is made to ensure that all communities throughout Auckland have the opportunity to access and participate in community sport that meets their needs and interests v) support the investment in sport and Te Ao Māori, and recommend that Te Ao Māori values be applied to all delivery of services, not just services by Māori for Māori vi) support the emphasis on multisport facilities to cater for future sporting needs vii) note that: A) there is the potential for undue complexity in the application process due to requirements for strategic alignment with council plans, cost benefit analyses, and business cases, and B) the board is concerned that these requirements will discourage local sport and community organisations from completing the application process viii) note that swimming pools play an important role in both organised sporting activity and recreation for our community, and request that the current policy on swimming pool charges be reconsidered with a view to regional funding of free access to pools ix) note that the board does not support user charges being applied to sports fields as a part of any future refresh of the plan
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2019 Local Government New Zealand Conference and Annual General Meeting |
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Resolution number WH/2019/31 MOVED by Member D Battersby, seconded by Member T Matafai: That the Whau Local Board: a) nominate Chair T Mulholland to attend the Local Government New Zealand 2019 Conference and Annual General Meeting in Te Whanganui-a-Tara Wellington, from Sunday 7 July to Tuesday 9 July 2019. Noting should matters arise where Chair T Mulholland should not be able to attend, that an alternative will be identified through the Chair at that time. b) confirm that conference attendance, including travel and accommodation, will be paid for in accordance with the current Auckland Council Elected Member Expense Policy. c) note that any members who wish to attend the AGM must provide their names to the Kura Kāwana programme team by Friday 12 April 2019 to ensure that they are registered with Local Government New Zealand.
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Resolution number WH/2019/32 MOVED by Member D Battersby, seconded by Member D Whitley: That the Whau Local Board: a) endorse the new model for allocating funding to Citizens Advice Bureaux (based on 90 per cent population and 10 per cent deprivation) and increasing the baseline grant to Auckland Citizens Advice Bureaux Incorporated by $200,000 in 2019-2021. b) note that consideration is being given to the integration of Citizens Advice Bureau office space within the planned Avondale multipurpose centre.
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Waitākere ki tua - An action plan in response to aspirations of west Auckland Māori |
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Resolution number WH/2019/33 MOVED by Chairperson T Mulholland, seconded by Member T Matafai: That the Whau Local Board: a) approve Waitākere ki tua – An action plan in response to aspirations of west Auckland Māori (Attachment A) as the basis of whakawhanaungatanga between the local boards and local Māori and its commitment to responding to Māori aspiration and working alongside local Māori. b) receive the Toitū Waitākere report 2017 (attachment B), thank participants for their contributions, and acknowledge Hauā Partnerships for their leadership around the kaupapa Māori methodology. c) support the establishment of a three-year west Auckland Māori broker project, and allocate $15,000 annually for 2018/19, 2019/20 and 2020/21 years; with 2018/19 $4,000 funded from the LDI opex Māori Responsiveness allocation and $11,000 reallocated from the LDI Community Grants allocation, and the subsequent two years being integrated into future work programmes.
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Auckland Transport Update Report for the Whau Local Board March 2019 |
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Resolution number WH/2019/34 MOVED by Chairperson T Mulholland, seconded by Member T Matafai: That the Whau Local Board: a) receive Auckland Transport’s update for March 2019. b) allocate $1,959,047 from their Local Board Capital Fund for i) replacement of the clay pavers in Avondale Town Centre with exposed aggregate concrete, including continency to allow for risks associated with underground services ii) delivery of associated street furniture replacements and any additional streetscape improvements in the Avondale Town Centre that can be accommodated within the remainder of that allocation iii) noting the need progress i) and ii) whilst giving consideration to collaboration and alignment with projects being planned and progressed by Panuku Development Auckland, Auckland Council’s Service Planning and Integration team, and investigations by Auckland Transport’s Integrated Corridor Delivery Team.
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Secretarial Note: Under Standing Order 1.9.7 member C Farmer requested that her dissenting vote be recorded. |
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22 |
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Resolution number WH/2019/35 MOVED by Member T Matafai, seconded by Member D Battersby: That the Whau Local Board: a) request that ATEED staff attend a workshop with the local board to; further explain the reported regional activities that are occurring locally, and to outline how ATEED may more visibly progress local economic development aspirations outlined in its local board plan.
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Resolution number WH/2019/36 MOVED by Member D Whitley, seconded by Member T Matafai: That the Whau Local Board: a) receive the governance forward work calendar for March 2019.
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24 |
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Resolution number WH/2019/37 MOVED by Chairperson T Mulholland, seconded by Member T Matafai: That the Whau Local Board: a) confirm the record of the workshop held on 20 February 2019.
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25 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
6.59pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................