Agenda of Community Development and Safety Committee

I hereby give notice that an ordinary meeting of the Community Development and Safety Committee will be held on:

Date:

Time:

Meeting Room:

Venue:

Thursday, 18 April 2019

10.30am

Western Springs Garden Community Hall

956 Great North Road, Western Springs
Auckland

Ngā Hui a te Komiti Whanake Hapori me ōna Kaupapa Āhuru /

Community Development and Safety Committee

OPEN AGENDA

Theme: “A Pacific-friendly Auckland”

MEMBERSHIP

Chairperson	Cr Dr Cathy Casey
Deputy Chairperson	Cr Fa’anana Efeso Collins
Members	Cr Josephine Bartley
	Cr Alf Filipaina
	Cr Richard Hills
	IMSB Member Tony Kake
	IMSB Member Dennis Kirkwood
	Cr Daniel Newman, JP
	Cr Greg Sayers
	Cr Sir John Walker, KNZM, CBE
	Cr Wayne Walker
	Cr John Watson
	Cr Paul Young
Ex-officio	Mayor Hon Phil Goff, CNZM, JP
	Deputy Mayor Cr Bill Cashmore

(Quorum 7 members)

Sonya Inger

Governance Advisor

10 April 2019

Contact Telephone: (09) 977 6050

Email: sonya.inger@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Terms of Reference

Responsibilities and key projects

The committee is responsible for regional community development and safety, including:

· grants for regional events, arts and cultural organisations

· arts, culture and heritage

· alcohol harm reduction strategy (recommendation to Environment and Community Committee)

homelessness plan (recommendation to Environment and Community Committee).

Powers

All powers necessary to perform the committee’s responsibilities.

Except:

(a) powers that the Governing Body cannot delegate or has retained to itself (section 2)

(b) where the committee’s responsibility is limited to making a recommendation only

(d) the approval of expenditure that is not contained within approved budgets

(e) the approval of expenditure of more than $2 million

(f) the approval of final policy

(g) deciding significant matters for which there is high public interest and which are controversial

(h) the commissioning of reports on new policy where that policy programme of work has not been approved by the Environment and Community Committee

(i) the power to establish sub-committees.

Exclusion of the public – who needs to leave the meeting

Members of the public

All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.

Those who are not members of the public

General principles

· Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role.

· Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role.

· Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items.

· In any case of doubt, the ruling of the chairperson is final.

Members of the meeting

· The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting).

· However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room.

· All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.

Independent Māori Statutory Board

· Members of the Independent Māori Statutory Board who are appointed members of the committee remain.

· Independent Māori Statutory Board members and staff remain if this is necessary in order for them to perform their role.

Staff

· All staff supporting the meeting (administrative, senior management) remain.

· Other staff who need to because of their role may remain.

Local Board members

· Local Board members who need to hear the matter being discussed in order to perform their role may remain. This will usually be if the matter affects, or is relevant to, a particular Local Board area.

Council Controlled Organisations

· Representatives of a Council Controlled Organisation can remain only if required to for discussion of a matter relevant to the Council Controlled Organisation.

1 Apologies

Apologies were received from Mayor P Goff on council business and Deputy Chairperson E Collins.

2 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3 Confirmation of Minutes

That the Community Development and Safety Committee:

a) confirm the ordinary minutes of its meeting, held on Thursday, 21 March 2019, as a true and correct record.

4 Petitions

At the close of the agenda no requests to present petitions had been received.

5 Public Input

Standing Order 7.7 provides for Public Input. Applications to speak must be made to the Governance Advisor, in writing, no later than one (1) clear working day prior to the meeting and must include the subject matter. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders. A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.

At the close of the agenda no requests for public input had been received.

6 Local Board Input

Standing Order 6.2 provides for Local Board Input. The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time. The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give one (1) day’s notice of their wish to speak. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.

This right is in addition to the right under Standing Order 6.1 to speak to matters on the agenda.

At the close of the agenda no requests for local board input had been received.

7 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Community Development and Safety Committee

18 April 2019

Debate: Auckland - is it the best place for Pasifika to live?

File No.: CP2019/05092

Te take mō te pūrongo

Purpose of the report

1. To support the Pacific Peoples Advisory Panel item to the Community Development and Safety Committee. This will take the form of a panel debate with the topic focused on: “Auckland – is it the best place for Pasifika to live?”

This debate and the subsequent discussion will inform the committee’s thinking on matters that are important to Pasifika peoples living and working in Tamaki Makaurau: housing affordability, belonging and civic participation.

Whakarāpopototanga matua

Executive summary

Background

2. The Community Development and Safety Committee is hosting a series of themed individual hui throughout 2019 with advisory panels to hear and understand their priorities. It has been agreed that the respective panel will co-host the item and suggest the theme, focus and speakers/presenters.

3. The Pacific Peoples Advisory Panel (PPAP) is the second such session and in discussion with the panel and committee chair the theme for this session - a structured panel debate -has been agreed as “Auckland – is it the best place for Pasifika to live?”

4. The PPAP is particularly focused on advising council on its strategies, plans and policies to deliver better outcomes for Pasifika peoples. The panel strives towards building a stronger connection between Tamaki Makaurau’s various Pasifika communities and the council.

5. On this occasion the PPAP seeks to engage with the committee on issues important to Pasifika people and relevant to living and working in Tamaki Makaurau: housing affordability, belonging and civic participation.

Panel Debate

6. The PPAP have organised a panel debate on these topical issues at this committee meeting. The facilitated panel debate - structured in a ‘for and against’ teams - includes Pasifika leaders, economic and cultural commentators within the community.

7. Following the debate, the key points and recommendations will be summarised, and this will help to inform future areas of focus for the council that will support Auckland’s Pasifika community.

8. In terms of panelists, PPAP have invited (and confirmed) the following to participate:

· Ms. Latafale Auvaá: youth leader, former beauty queen and athlete who studied Law and Arts at Otago University, and now lives in Tamaki Makaurau;

· Ms. Rouruina Emilé-Brown: CEO of the Cook Island Development Agency New Zealand (CIDANZ) and an active leader of the Pacific community;

· Mr. Shamubeel Equab: high-profile economist who regularly provides insights and commentary on various public and private sector issues;

· Mr. Jordan Kightley: PPAP member who has worked overseas in the finance and investment sector and currently works for a Marine insurance agency;

· Mr. Voniani Nawaqavanua: community leader has been closely involved with the Fijian community in Tamaki Makaurau for several years; and,

· Ms. Latayvia Tualasea Tautai: youth leader and recipient of the 2017 NZ Youth Leadership Award, who is connected to the West Auckland community and various youth agencies.

9. The debate panel will be moderated by Taito Eddie Tuiavii, council staff member and former PPAP member.

10. A high-level staff presentation outlining examples of initiatives and projects that council is doing to support Pasifika people is included separately on the committee’s agenda. The Lead Officer for PPAP will provide this presentation to the committee.

Ngā tūtohunga

Recommendation

That the Community Development and Safety Committee:

a) thank the Pacific Peoples Advisory Panel and the six debaters for organising and participating in this joint session. These contributions assist the committee in understanding the issues important to Pasifika people living and working in Tamaki Makaurau, as well as inform future areas of focus for the council to support Auckland’s Pasifika community.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Debate flyer	11

Ngā kaihaina

Signatories

Author	Koro Dickinson - Executive Officer – Operations and Lead Officer for the Pacific Peoples Advisory Panel
Authoriser	Ian Maxwell - Director Community Services

Community Development and Safety Committee

18 April 2019

A Pacific-friendly Auckland

File No.: CP2019/05511

Te take mō te pūrongo

Purpose of the report

1. To provide the committee with a presentation outlining examples of work the council does to support Pasifika communities across Tamaki Makaurau.

Whakarāpopototanga matua

Executive summary

2. A high-level staff presentation will outline examples of work the council does to support Pasifika people. The Lead Officer for the Pacific Peoples Advisory Panel will provide this presentation at the committee meeting.

3. This presentation complements the separate item at this committee meeting - a facilitated panel debate - on a topical issue: “Auckland – is it the best place for Pasifika to live?” That debate is structured in a ‘for and against’ teams - includes Pasifika leaders, economic and cultural commentators from numerous Pasifika communities.

Ngā tūtohunga

Recommendation/s

That the Community Development and Safety Committee:

a) receive the high-level presentation from staff in relation to examples of initiatives and projects council does to support Pasifika people.

b) note that this information assists the committee in understanding the issues important to Pasifika people living and working in Tamaki Makaurau.

Horopaki

Context

4. The Pasifika communities in Tamaki Makaurau are a dynamic and changing population. The size of these communities has grown, through migration and natural increase, into a population of considerable economic and social significance.

5. Of the more than 295,941 people from over thirty distinct Pasifika groups living in New Zealand, the majority - more than 194,958 people (or 66 per cent of the total) are recorded (in the 2013 Census) as living in Tamaki Makaurau.

6. Medium-term projections by Statistics NZ indicate that Pasifika peoples could make up 17 per cent of Tamaki Makaurau’s population by 2038.

Tātaritanga me ngā tohutohu

Analysis and advice

7. Pasifika people play an important role in the economic, social and cultural fabric of Tamaki Makaurau and will continue to do so going forward. At the same time, many in the Pasifika community experience social and economic challenges disproportionally compared to other Aucklanders.

8. This presentation provides a high-level overview of some of the things council does to empower Pasifika communities to make the most of the opportunities Tamaki Makaurau offers, as well as helping them overcome the challenges of living, working and studying in Tamaki Makaurau.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

9. Under the Auckland Plan, the council group is responsible for delivering on the outcomes for all Aucklanders and communities, including Pasifika people.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

10. The largest Pacific populations at the 2013 Census lived in the local board areas of Māngere-Ōtāhuhu (39,045 persons) followed by Ōtara-Papatoetoe (31,671 people) and Manurewa (25,020 persons). The local boards in these areas, and others, work to support and empower their respective communities, including their Pasifika communities.

Tauākī whakaaweawe Māori

Māori impact statement

11. Both Māori and Pasifika people experience economic, social and cultural challenges disproportionally compared to other Aucklanders. What the council group does to support Māori may help inform what the council might consider doing to support Pasifika people going forward and vice versa.

Ngā ritenga ā-pūtea

Financial implications

12. There are no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

13. There are no risks or mitigations.

Ngā koringa ā-muri

Next steps

14. Following this presentation, discussion, as well as, the panel debate (separate item) - the key points and recommendations from this session will be summarised, and this will help to inform future areas of focus for the council, via this committee and the Pacific Peoples Advisory Panel - that in turn support Tamaki Makaurau’s Pasifika communities.

15. In the meantime, the PPAP will continue to focus on advising council on its strategies, plans and policies to deliver better outcomes for Pasifika people. The panel strives towards building a stronger connection between Tamaki Makaurau’s various Pasifika communities and the council.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Koro Dickinson – Executive Officer
Authoriser	Ian Maxwell - Director Community Services

Community Development and Safety Committee

18 April 2019

Regional Arts and Culture grant allocation: Round two 2018/2019

File No.: CP2019/04869

Te take mō te pūrongo

Purpose of the report

1. To approve grants to regional arts organisations and artists through round two of the 2018/2019 Regional Arts and Culture grants programme.

Whakarāpopototanga matua

Executive summary

2. The Regional Arts and Culture grants programme is designed to enable organisations, communities and artists to deliver arts and culture projects and activities across the Auckland region. Grants delivered through this programme support the implementation of Toi Whītiki, Auckland’s Arts and Culture Strategic Action Plan.

3. The contestable programme has a budget of $1,105,433 for 2018/2019. The scheme allocates grants through two funding rounds each year.

4. The Community Development and Safety Committee approved $430,895 to project grants and new strategic relationship grants in round one, October 2018.

5. In the 2017/2018 financial year, 10 multi-year strategic relationship grants were approved. The commitments for these grants in 2018/2019 totalled $350,000.

6. $324,538 is available for allocation in round two.

7. Round two closed on 11 February 2019 and 41 applications were received, requesting a total of $708,407 (Attachment A).

8. Staff recommend approving the following grant allocations totalling $323,740:

· $254,860 to 21 audience development and programming grants

· $38,880 to five business and capacity project grants

· $30,000 to one new strategic relationship grant.

9. On 16 August 2018, the Community Development and Safety Committee approved the allocation of an additional $273,000 to the Regional Arts and Culture Grants Programme budget (COM/2018/1).

10. The additional funding has allowed more applications to be funded at the level requested, enabling funding for success.

11. Four applications recommended for funding are from Māori organisations, and 13 projects will deliver strong Māori outcomes through work with Māori practitioners. This is an increase from previous funding rounds.

Ngā tūtohunga

Recommendation/s

That the Community Development and Safety Committee:

a) approve the following allocations of funding to arts organisations for the Regional Arts and Culture grants programme round two 2018/2019:

Organisation		Activity	Funding Allocation ($)
Audience development and programming project grants
Choirs Aotearoa New Zealand		Auckland concerts and workshops by Voices New Zealand, New Zealand Youth Choir and New Zealand Secondary Students' Choir	$18,000
Touch Compass Dance Trust Board		InMotion Matariki parade	$20,000
Tu Meke Tui Ltd		Live stage show for children based on the award winning book Tu Meke Tui	$15,000
The New Zealand Dance Advancement Trust		Matariki for Tamariki, a contemporary dance work	$10,000
The Auckland Writers and Readers Charitable Trust		Community and free programmes for the Auckland Writers Festival 2019	$25,000
Barbarian Productions Limited		SING IT TO MY FACE, an intergenerational community choir production	$9,994
Storylines Children's Literature Charitable Trust of New Zealand		Storylines Festival - free workshops, reading and events	$8,000
Little Green Man Productions		Matariki glow in the dark puppet show for children	$8,000
Sisters United Trust		Arts workshops for Māori and Pasifika women 15-21	$10,000
Te Uru Waitakere Contemporary Gallery		Walking About - a series of artist created and led walks	$24,815
Kognika Ltd (representing Chromacon Arts Festival)		Chromacon Arts Festival 2019	$10,000
Te Pou Theatre Trust		2019 Kōanga Festival - Māori storytelling and theatre	$20,000
Red Leap Theatre Charitable Trust Board		Owls do Cry - physical theatre	$15,000
Theatre Stampede Charitable Trust		Mr Red Light - accessible performances for schools	$9,835
Massive Company Trust		Performances - Like a River, I Disagree; and Half of the Sky	$10,000
Indian Ink Theatre Company		Mrs Krishnan's Party	$6,500
Short+Sweet New Zealand Ltd		Short+Sweet 2019 (final year)	$10,000
Pop-up Globe Foundation Ltd		Audience development through youth and community ambassadors	$9,600
Bach Musica NZ Inc		2019 concert programme	$5,000
The Large Group Ltd		The Illiad, including schools performances	$5,116
Auckland Choral Society Incorporated		Choral performance of three works	$5,000
Total $254,860
project grants Business and capacity development project grants
Te Pou Theatre Trust		Strategic and operations development project for Te Pou at its new venue	$10,080
Te Tuhi Contemporary Art Trust		Website development, including space for promotions by community groups	$8,000
The Arts Foundation of New Zealand		Auckland delivery of the arts crowdfunding platform, Boosted	$10,000
Chromacon Arts Festival		Digital strategy - stage two	$4,000
Tim Bray Theatre		Governance development project	$6,800
Total $38,880
Strategic relationship grants
Manukau Orchestral Society	Provide high quality, engaging orchestral concerts and development for artists from throughout the region		$30,000 per annum for 3 years

Horopaki

Context

12. The Regional Arts and Culture Grants Programme has been developed in accordance with Auckland Council’s Community Grants Policy as adopted at the Regional Strategy and Policy Committee meeting on 4 December 2014 (REG/2014/134).

13. The regional sector investment budget for arts and culture for 2018/2019 is $2,177,266. The investment programme comprises:

· $1,105,433 to the contestable Regional Arts and Culture grants programme, which includes project grants and strategic relationship grants

· $999,833 to asset-based term grants with regional organisations Q Theatre and Te Tuhi

· $72,000 to a term grant for the Auckland Festival of Photography.

14. The Regional Arts and Culture Grants Programme budget is allocated under the following three categories:

· Audience development and programming project grants: These grants support the delivery of a wide range of high quality arts and cultural experiences that would not otherwise be economically viable. These projects should be capable of attracting audiences from across the Auckland region.

· Business and capacity development project grants: These grants are intended to increase the professionalism and build the sustainability of regional arts and culture organisations through the development of strategic, business and marketing plans; feasibility studies; organisational development and digital/web development activities.

· Strategic relationship grants: These grants are single or multi-year funding relationships with a small number of strategic organisations operating at the regional level. These organisations are, or are capable of becoming the ‘corner stones’ of a thriving arts and culture sector in Auckland.

15. In the 2017/2018 financial year, 10 multi-year strategic relationship grants were approved. The commitments for these grants in 2018/2019 total $350,000 (Attachment B).

Tātaritanga me ngā tohutohu

Analysis and advice

16. Staff and external arts sector professionals assessed the applications and have made recommendations based on the arts and culture assessment matrix criteria (Attachment C).

17. The Community Grants policy provides direction to prioritise multi-year funding relationships with a small number of strategic organisations operating at the regional level. The term lengths are staggered to ensure an even and cyclic renewal opportunity for partners and to enable long term predictability of funding and planning.

18. The strategic relationship application in this round was from an applicant funded with a grant for one year in 2017/2018. Following a full report back on that grant, a recommendation to fund for three years has been made.

19. The following table shows the total number of applications received, total amount requested and total funding recommended per grant type for round two 2018/2019:

Grant Type	Number of applications received	Amount requested	Funding recommended
Audience development and programming project grants	28	$491,011	$254,860
Business and capacity development project grants	12	$167,396	$38,880
Strategic relationship grants	1	$50,000	$30,000
Total	41	$708,407	$323,740

20. 27 applications are recommended for funding and 14 are recommended to be declined.

21. The reasons for not recommending applications for funding are varied, but fall into the following areas:

· projects that do not align sufficiently with the priorities and aims of the Regional Arts and Culture grants programme policy

· projects that do not show a clear focus on the programme or project they are applying to, e.g. a strong focus on audience or building business capacity

· applications and projects that require further development (budgets not clear)

· applications more closely aligned with priorities for other council grant funds are referred to these programmes

· requests for grants exceed the available funds.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22. Several applications are for projects that connect with other areas of council delivery. These include projects taking place in a council venue or receive council funding for other aspects of their work. In these cases, staff consult relevant bodies that may have an interest in the projects and take this information into account when presenting recommendations for funding.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23. Local boards can advise staff of organisations that have applied for local board funding but are ineligible and require regional funding.

24. There are exceptional circumstances where local organisations are able to apply for a regional fund. These circumstances occur when the activity or project is so specialised or unique to the region that it is considered to be regional, and therefore should be eligible for the Regional Arts and Culture Grants programme.

Tauākī whakaaweawe Māori

Māori impact statement

25. This funding supports both Māori and non-Māori organisations and artists helping to deliver arts and culture outcomes for Māori.

26. All applications were assessed for their delivery of Māori outcomes.

27. In this round, four applications recommended for funding are from Māori organisations, and 13 projects will deliver strong Māori outcomes through work with Māori practitioners. This is an increase from round one, where three applicants identified as Māori organisations and eight delivered strong Māori outcomes.

28. The delivery of Māori outcomes is included in the funding agreements for all approved strategic relationship grants.

Ngā ritenga ā-pūtea

Financial implications

29. Staff recommend approving a total of $323,740 for allocation in round two.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30. There are no significant risks associated with this report. On-going relationship management with applicants will continue to manage expectations and provide advice on future applications.

Ngā koringa ā-muri

Next steps

31. Funding agreements will be prepared in line with current Auckland Council standard practice.

32. Where grants are awarded that do not meet the full amount requested, appropriate outcomes for the level of funding will be negotiated with the recipients and this will be reflected in the funding agreement.

33. All applicants will be offered the opportunity to discuss their application and be coached on areas for future development.

34. A presentation of highlights from projects funded through the Regional Arts and Culture grants programme is being developed and will be delivered at a future meeting.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Regional Arts and Culture Grants Summary Round Two 2018/2019	23
b ⇩	Regional Arts and Culture strategic relationship grants	27
c ⇩	Arts and Culture Assessment Matrix 2016	29

Ngā kaihaina

Signatories

Author

Catherine George – Regional Funding Advisor, Arts, Community and Events

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Ian Maxwell - Director Community Services

Author	Sonya Inger - Governance Advisor
Authoriser	Ian Maxwell - Director Community Services