Agenda of Devonport-Takapuna Local Board

Devonport-Takapuna Local Board

16 April 2019

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 6

9 Public Forum 6

10 Extraordinary Business 6

11 Notices of Motion 6

12 Notice of Motion - NZ Super Fund 7

13 Notice of Motion - Disposal recommendation report for 2 Forrest Hill Road 15

14 Department of Conservation proposal to revoke Reserves Act 1977 delegations 19

15 Auckland Transport monthy update - April 2019 49

16 Local board decisions and input into the Annual Budget 2019/2020 and the proposed amendment to the 10-year Budget 2018-2028 57

17 Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal resolution from Governing Body 75

18 Request for an additional business meeting to support the Auckland Council 2019/2020 Annual Budget and proposed amendment to the 10-Year Budget 2018-2028 timeframes 185

19 Feedback on the Auckland Council draft Increasing Aucklanders’ Participation in Sport: Investment Plan 2019-2039 189

20 Chairpersons' Report 245

21 Elected Members' Reports 247

22 Ward Councillors Update 253

23 Devonport-Takapuna Local Board - Record of Worshops March 2019 255

24 Governance Forward Work Calendar 263

25 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:

i. A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member

ii. A non-financial conflict interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request.

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance

4 Confirmation of Minutes

That the Devonport-Takapuna Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 19 March 2019, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Devonport-Takapuna Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

Under Standing Order 2.5.1 (LBS 3.11.1) or Standing Order 1.9.1 (LBS 3.10.17) (revoke or alter a previous resolution) Notices of Motion have been received from <Member Names> for consideration under items 12 and 13 respectively.

Devonport-Takapuna Local Board

16 April 2019

Notice of Motion - NZ Super Fund

File No.: CP2019/04973

Whakarāpopototanga matua

Executive summary https://acintranet.aklc.govt.nz/EN/workingatcouncil/techandtools/infocouncil/Pages/ExecutiveSummary.aspx

1. Deputy Chairperson G Gillon has given notice of a motion that they wish to propose.

2. The notice, signed by Deputy Chairperson G Gillon and Member J O’Connor as seconder, is appended as Attachment A.

3. Supporting information is appended as Attachments B and C. Upon request, the Deputy Chairperson has added additional context to the proposed notice of motion, which appears in the ‘Background’ section below.

Motion

That the Devonport-Takapuna Local Board:

a) write to the Guardians of the NZ Super Fund, recommending that the Fund divests any investments in any gun manufacturing or gun retailing business; and

b) confirm its support to the Waitemata Harbour crossing tunnel project; and

c) write to the Guardians of the NZ Super Fund to request that they explore investing in the crossing project and in doing so assist in securing the timelines and viability of the crossing and even to bring in forward.

Background

4. The Devonport Takapuna Local Board has consistently supported an additional Waitemata Harbour Crossing. The Devonport-Takapuna Area Plan mentions its importance eight times, particularly on page 12 as follows:

“An additional Waitematā Harbour crossing, with an emphasis on public transport, is regionally important in the long-term and will support the growth and development of Devonport-Takapuna and the northern parts of the region.”

5. In addition, the crossing is mentioned as part of Outcome 7.2:

“Plan and construct an additional Waitematā Harbour crossing with particular emphasis on enhanced public transport capacity, including investigation of preferred future Rapid Transport Network (RTN) provision and the possibility of a rail connection.”

6. The Devonport-Takapuna Local Board Plan 2017 p.23 also notes on p.23 the board’s desire to implement the project:

“Our area is also going to benefit from significant regional transport projects such as SkyPath, SeaPath and an additional harbour crossing.”

7. Yet the project is consistently delayed and is yet to be developed. A new NZTA report also says we're well behind with the planning, and that the Auckland Harbour Bridge will be at full capacity for all transport modes by 2030. However, a new Waitematā Harbour crossing will take at least 10 years to plan and another five to seven to build. Part of the issue is a lack of funding.

8. The NZ Super Fund had confirmed last year that it had submitted an unsolicited proposal to the Government offering to assess the viability of the Auckland Light Rail Project for commercial investment. It seems a logical step to also include the additional harbour crossing in the mix of infrastructure projects that the fund could consider.

9. The Super Fund also has some small passive shareholdings in three American companies - by virtue of their inclusion in global market indices - worth $1.3 million in total. Those companies are American Outdoor Brands, which owns Smith & Wesson; Sturm Ruger & Co; and Vista Outdoor. It would seem prudent to support the fund in its proposal to divest its interests in these types of companies.

10. The additional harbour crossing is an area that the funds could be reinvested. Of course, additional funds above the funds mentioned above, of $1.3 million, would be needed to ensure the additional harbour crossing project was able to be confirmed and committed to the required timetable.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Notice of Motion - Deputy Chairperson G Gillon - NZ Super Fund	9
b ⇩	NZ Super Fund - Gun investment newspaper article	11
c ⇩	NZ Super Fund - Statement on Auckland Light Rail Projec	13

Ngā kaihaina

Signatories

Author	Rhiannon Foulstone-Guinness - Democracy Advisor
Authoriser	Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

16 April 2019

Notice of Motion - Disposal recommendation report for 2 Forrest Hill Road

File No.: CP2019/04970

Whakarāpopototanga matua

Executive summary https://acintranet.aklc.govt.nz/EN/workingatcouncil/techandtools/infocouncil/Pages/ExecutiveSummary.aspx

1. Deputy Chairperson G Gillon has given notice of a motion that they wish to propose.

2. The notice, signed by Deputy Chairperson G Gillon and Chairperson G Wood as seconder, is appended as Attachment A.

Motion

That the Devonport-Takapuna Local Board:

a) rescind clause b) of resolution number DT/2016/122 passed at the 19 July 2016 meeting of the board, which reads as follows:

Disposal recommendation report – 2 Forrest Hill Road

Moved by Chairperson J Bergin, seconded by Member DP Hale:

That the Devonport-Takapuna Local Board:

(b) endorse Panuku Development Auckland’s recommendation to the Finance and Performance Committee to dispose of 2 Forrest Hill Road, Forrest Hill, being an estate in fee simple compromising approximately 650m2 more or less being Section 1 SO Plan 484419 contained in computer freehold register 701352, subject to alternative open space acquisitions in this area being identified, noting that the area is not within an acceptable range for walking distance provision target for neighbourhood parks

And replace with:

b) confirms its support to retain the land at 2 Forrest Hill Road so it can be developed as a neighbourhood park in the Forrest Hill area.

c) requests that the land at 2 Forrest Hill Road be transferred to the service portfolio so that it can be included in the scope of the board’s Open Space Management Plan, which will be undertaken in the 2019/2020 financial year.

d) notes that the local board has provisionally allocated $60,000 from its locally driven initiatives operational budget towards the Open Space Management Plan, which will enable the land at 2 Forrest Hill Road to be reclassified as a reserve.

e) notes that no alteration or revocation has been suggested to clause a) of resolution number DT/2016/122

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Notice of Motion - Deputy Chairperson G Gillon - Disposal recommendation report for 2 Forrest Hill Road	17

Ngā kaihaina

Signatories

Author	Rhiannon Foulstone-Guinness - Democracy Advisor
Authoriser	Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

16 April 2019

Department of Conservation proposal to revoke Reserves Act 1977 delegations

File No.: CP2019/05228

Te take mō te pūrongo

Purpose of the report

1. This report provides the local board with an opportunity to formally resolve its feedback to the proposal by the Department of Conservation to revoke powers delegated to territorial authorities by the Minister of Conservation under the Reserves Act 1977.

Whakarāpopototanga matua

Executive summary

2. The Department of Conservation has written to all territorial authorities (refer Attachment A) advising that due to a recent Court of Appeal decision (Opua Coastal Preservation Inc v Far North District Council) that the current Minister of Conservation, Hon Eugenie Sage, is considering revoking powers delegated to territorial authorities by the former Minister, Hon Dr Nick Smith in 2013 (refer Attachment B).

3. The reason provided for the majority of the proposed revocation is that under the current delegation, council makes its decision as the territorial authority and then reviews that decision under ministerial delegation. This is viewed as potentially putting council in a conflict of interest situation as it is effectively reviewing its own decision(s).

4. This proposal has been reviewed by staff and a short assessment presentation has been prepared (refer Attachment C). A briefing was provided for local board members on Monday 8 April 2019 on the proposal. A draft submission will be prepared for feedback and circulated based on feedback and input from council departments and local boards. This draft will be circulated to members of the Environment and Community Committee and local board members for review and comment on 15 April 2019. This draft submission was not available at time of agenda production and will be tabled at the board meeting. The preparation of the draft will be followed by two drop-in sessions for elected members to provide in-person feedback.

5. A final draft submission will be prepared for the Chairperson of the Environment and Community Committee approval prior to the due date of 26 April 2019. This draft response will need to be retrospectively adopted by the Environment and Community Committee on 14 May 2019.

6. The local board could resolve its feedback at its meeting on 16 April 2019; however, it may be preferable to delegate this task to a smaller sub-set of local board members, circulate the draft submission to all local board members for comment and then retrospectively adopt the submission at the local board’s May 2019 meeting.

7. Whichever approach the local board chooses to take, its feedback must be prepared by close of business on 18 April 2019. This will allow the feedback to inform Auckland Council’s submission and to be attached to the Auckland Council submission, which will be lodged on behalf of the Environment and Community Committee.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) consider providing feedback on the Department of Conservation proposal to revoke current ministerial delegations to Auckland Council under the Reserves Act 1977, noting that feedback is required by the close of business on 18 April 2019.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Letter and attachment from Department of Conservation to Chief Executive's territorial authorities	21
b ⇩	Reserves Act powers delegated to Auckland Council	31
c ⇩	Department of Conservation proposal to revoke Reserves Act delegations presentation to Elected Members	41

Ngā kaihaina

Signatories

Author	Andy Roche - Local Board Advisor
Authoriser	Eric Perry - Relationship Manager

No.	Title	Page
a ⇩	Auckland Transport April 2019 Report	51

Devonport-Takapuna Local Board

16 April 2019

Local board decisions and input into the Annual Budget 2019/2020 and the proposed amendment to the 10-year Budget 2018-2028

File No.: CP2019/04983

Te take mō te pūrongo

Purpose of the report

1. To approve local financial matters for the local board agreement 2019/2020, which need to be considered by the Governing Body in the Annual Budget 2019/2020 process.

2. To seek feedback on regional topics in the Annual Budget 2019/2020 and the proposed amendment to the 10-year Budget 2018-2028.

Whakarāpopototanga matua

Executive summary

3. Auckland Council’s Annual Budget contains 21 local board agreements which are the responsibility of local boards. These agreements set out local funding priorities, budgets, levels of service and performance measures. This report seeks decisions on local financial matters for the local board agreement, including:

· any new/amended business improvement district (BID) targeted rates

· any new/amended local targeted rate proposals

· proposed locally driven initiative (LDI) capital projects outside local boards’ decision-making responsibility

· release of local board specific reserve funds

· any advocacy initiatives (to be included in the appendix).

4. Auckland Council consulted with the public from 17 February to 17 March 2019 to seek community views on the Annual Budget 2019/2020 and the proposed amendment to the 10‑year Budget 2018-2028, and local board priorities to be included in the local board agreements. This report seeks local board views on both of these plans:

· regional annual budget topics: including changes to rates and fees, the draft Tūpuna Maunga o Tamaki Makaurau Authority – Operational Plan 2019/2020, and other budget information

· the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers.

5. Auckland Council also consulted on the Our Water Future discussion document. A draft strategy from the Our Water Future discussion document will be developed. Local boards will have the opportunity to provide input into this in early 2020.

6. Local board views on these regional plans will be considered by the Governing Body (or relevant committee) before making final decisions on the plans.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) receive consultation feedback on the Devonport-Takapuna Local Board priorities for 2019/2020.

b) approve its advocacy initiatives for inclusion (as an appendix) to its 2019/2020 Local Board Agreement.

c) receive consultation feedback on regional proposals in the Annual Budget 2019/2020 and on the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers from people or organisations based in the Devonport-Takapuna Local Board area.

d) provide feedback on the Annual Budget 2019/2020.

e) provide feedback on the proposed amendment to the 10-year Budget 2018-2028.

Horopaki

Context

7. Local board agreements form part of the Auckland Council’s annual budget and set out local funding priorities, budgets, levels of service and performance measures. This report details local board decisions and recommendations that need to be made in April/early-May to allow them to be considered by the Governing Body in the annual budget process.

8. Local boards also advocate to the Governing Body for funding for projects that cannot be accommodated within their local budgets. These advocacy initiatives are attached as an appendix to the local board agreement.

9. Local boards are responsible for providing local input into regional strategies, policies and plans. Local board plans reflect community priorities and preferences and are key documents that guide both the development of local board agreements and input into regional plans.

10. Auckland Council publicly consulted on the following two plans from 17 February to 17 March 2019:

· annual budget (which includes both regional issues and local board key priorities)

· the proposed amendment to the 10-year budget.

11. Across the region, 2278 people attended 65 engagement events. Feedback was received through written, event and social media channels.

12. Consultation feedback on the Devonport-Takapuna Local Board priorities for 2019/2020 and on regional proposals in the Annual Budget 2019/2020 and the proposed amendment to the 10‑year budget regarding property transfers from people or organisations based in the Devonport-Takapuna Local Board area are set out in Attachment A. The feedback on local board priorities will be considered by the local board before they agree their local board agreement in early June 2019.

Tātaritanga me ngā tohutohu

Analysis and advice

Local financial matters for the local board agreement

13. This report allows the local board to agree its input and recommend other local financial matters to the Governing Body in early May 2019. This is to allow time for the Governing Body to consider these items in the annual budget process (decisions made in June 2019).

Local targeted rate and business improvement district (BID) targeted rate proposals

14. Local boards are required to endorse any new locally targeted rate proposals or BID targeted rate proposals in their local board area (noting that any new local targeted rates and/or BIDs must have been consulted on before they can be implemented).

Funding for locally driven initiatives (LDI)

15. Local boards are allocated funding annually to spend on local projects or programmes that are important to their communities. This funding is for ‘locally driven initiatives’ or LDI. Local boards can approve LDI capital projects up to $1 million; projects over that amount need approval from the Governing Body.

16. Local boards can recommend to the Governing Body to convert LDI operational funding to capital expenditure for 2019/2020 if there is a specific need to do so, or Governing Body approval may be needed for the release of local board specific reserve funds, which are funds being held by the council for a specific purpose.

17. Local boards can defer LDI projects where there was an agreed scope and cost, but the project/s have not been delivered.

Local board advocacy

18. Local boards are requested to approve any advocacy initiatives for consideration by the Governing Body and inclusion (as an appendix) to the 2019/2020 Local Board Agreement, noting that in this triennium, a longer-term approach has been taken to progress initiatives that are unable to be funded by local board budgets. The approach used the annual budget, 10-year budget and local board plan processes to progress and advise on a narrower range of local board initiatives in a more comprehensive way.

19. As part of the 10-year Budget 2018-2028, additional funding was provided to progress the priority advocacy initiative of each local board (the one local initiative (OLI)). All OLIs are progressing with funding either allocated or earmarked in the 10-year budget.

Local board input on regional plans

20. Local boards have a statutory responsibility for identifying and communicating the interests and preferences of the people in its local board area in relation to the context of the strategies, policies, plans, and bylaws of Auckland Council. This report provides an opportunity for the local board to provide input on two plans, the Annual Budget 2019/2020 and the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers.

Regional issues in the Annual Budget 2019/2020

21. The annual budget sets out Auckland Council priorities and how it is going to pay for them. The regional consultation on the proposed annual budget focused on two topics:

· changes to rates and fees

o annual waste management changes

o food scraps targeted rate

o Waitākere rural sewerage targeted rate

o urban boundary rating

o rating of religious use properties

o regulatory fees

· draft Tūpuna Maunga o Tamaki Makaurau Authority – Operational Plan 2019/2020.

22. The consultation on the annual budget also included key priorities for each local board area. Decisions on local board priorities will be made when local board agreements are considered in June 2019.

23. The feedback form contained one question relating to changes to rates and fees. Consultation feedback received from the Devonport-Takapuna Local Board area on key regional issues in the annual budget are summarised in Attachment A, along with an overview of any other areas of feedback on regional proposals with a local impact.

24. Local boards may wish to provide feedback on these regional issues for consideration by the Governing Body.

The proposed amendment to the 10-year Budget 2018-2028 regarding property transfers

25. The regional consultation on the proposed amendment to the 10-year Budget 2018-2028 focused on a proposal to transfer the legal ownership of $790 million of city centre waterfront properties from Panuku to Auckland Council. Panuku would continue to manage the properties. The resulting ownership structure would reduce governance duplication, increase consistency with other development areas and maximise future flexibility.

26. The feedback form contained one question relating to this proposed amendment. Consultation feedback received from the Devonport-Takapuna Local Board area on the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers is summarised in Attachment A.

27. Local boards may wish to provide feedback on the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers for consideration by the Governing Body.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28. The Annual Budget 2019/2020 is an Auckland Council group document and will include budgets at a consolidated group level. Consultation items and updates to budgets to reflect decisions and new information may include items from across the group.

29. The key impact of the proposed amendment to the 10-year budget regarding property transfers on the group is the potential impact on Panuku. Panuku staff and board have been engaged in the development of these options. Governing Body will make their decision regarding this on 20 June 2019.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30. Local board decisions and feedback are being sought in this report. Local boards have a statutory role in providing local board feedback on regional plans.

31. Local boards play an important role in the development of the annual budget and local board agreements form part of the annual budget. Local board nominees have also attended Finance and Performance Committee workshops on the annual budget, and a special briefing was arranged on the proposed amendment to the 10-year budget regarding property transfers.

Tauākī whakaaweawe Māori

Māori impact statement

32. Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual budget are important tools that enable and can demonstrate council’s responsiveness to Māori.

33. Local board plans, which were developed in 2017 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community.

34. Attachment A includes analysis of submissions made by mana whenua and mataawaka entities who have interests in the rohe/local board area.

35. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Ngā ritenga ā-pūtea

Financial implications

36. This report is asking for local board decisions on financial matters in local board agreements that need to then be considered by the Governing Body.

37. Local boards are also providing input to regional plans. There is information in the consultation material for each plan with the financial implications of different options.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. Local boards need to make recommendations on these local financial matters for the Annual Budget 2019/2020 by 8 May 2019, in order for the Governing Body to be able to make decisions on them when considering the annual budget in May 2019.

Ngā koringa ā-muri

Next steps

39. Local boards will approve their local board agreements and corresponding work programmes in June.

40. Recommendations and feedback from local boards will be provided to the relevant Governing Body committees for consideration during decision-making, as outlined in the table below:

Decision dates for regional plans

Plan	Decision-maker	Scheduled meeting
Annual Budget 2019/2020	Governing Body	22 May 2019
The proposed amendment to the 10‑year Budget 2018-2028	Governing Body	22 May 2019

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A: Annual Budget 2019/2020 and the proposed amendment to the 10-Year Budget 2018-2028 regarding property transfers consultation feedback report	63

Ngā kaihaina

Signatories

Authors

Beth Corlett - Advisor Plans & Programmes

Maureen Buchanan – Local Board Advisor

Authorisers

Louise Mason - GM Local Board Services

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

16 April 2019

Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal resolution from Governing Body

File No.: CP2019/04979

Te take mō te pūrongo

Purpose of the report

1. To receive a resolution from the Governing Body and provide feedback on the Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal.

Whakarāpopototanga matua

Executive summary

2. At its meeting on 28 February 2019, the Governing Body considered the recommendation from the Regulatory Committee - report Attachment A. Link to Regulatory Committee, 14 February 2019 - Item 10 Statement of Proposal – page 19. http://infocouncil.aucklandcouncil.govt.nz/Open/2019/02/REG_20190214_AGN_6987_AT.PDF and resolved as follows:

Resolution number GB/2019/10

MOVED by Cr L Cooper, seconded by Deputy Mayor BC Cashmore:

That the Governing Body:

a) adopt the statement of proposal in Attachment B of the agenda report for public consultation, as amended, and confirms that the draft bylaw:

i) is the most appropriate and proportionate way to implement aspects of the policy

ii) is not inconsistent with the New Zealand Bill of Rights Act 1990.

b) forward to local boards and advisory panels:

i) the statement of proposal in Attachment B of the agenda report for their views

ii) this agenda report and attachments for their information.

c) note delegated authority to the chair of the Regulatory Committee to make replacement appointments to the panel if a member of the panel is unavailable.

d) note delegated authority through the chief executive to staff approved by a manager responsible for bylaws to receive public feedback at ‘Have Your Say’ events.

e) note delegated authority through the chief executive to a manager responsible for bylaws to make any amendments to the statement of proposal in Attachment B of the agenda report to correct errors, omissions or to reflect decisions made by the Regulatory Committee or the Governing Body.

f) note the Regulatory Committee’s agreement that the statement of proposal be amended to include an option outlining the ability for local boards to determine the time and season provisions for their local board areas.

3. The Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal is included as Attachment B.

4. The Hearings Panel will meet on 3 May 2019 and local boards will have an opportunity to present views.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) receive the 28 February 2019 Governing Body resolution on the Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal.

b) consider whether to provide views on the Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal to the hearings panel on the 3 May 2019.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	28 February 2019 - Governing Body report	77
b ⇩	Statement of Proposal Auckland Council's new policy on dogs and dog management bylaw	79

Ngā kaihaina

Signatories

Authors

Sarndra O'Toole - Team Leader Governance Advisors

Authorisers

Marguerite Delbet - General Manager Democracy Services

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

16 April 2019

Devonport-Takapuna Local Board

16 April 2019

Request for an additional business meeting to support the Auckland Council 2019/2020 Annual Budget and proposed amendment to the 10-Year Budget 2018-2028 timeframes

File No.: CP2019/04296

Te take mō te pūrongo

Purpose of the report

1. To seek approval for one meeting date to be added to the 2016-2019 Devonport-Takapuna Local Board meeting schedule in order to accommodate the Annual Budget 2019/2020 and proposed amendment to 10-Year Budget 2018-2028 timeframes.

Whakarāpopototanga matua

Executive summary

2. The Devonport-Takapuna Local Board adopted the 2016-2019 meeting schedule on Tuesday 15 November 2016

3. At that time the specific times and dates for meetings for local board decision making in relation to the local board agreement as part of the Annual Budget 2019/2020 and proposed amendment to 10-Year Budget 2018-2028 were unknown.

4. The board is being asked to approve one meeting date as an addition to the Devonport-Takapuna Local Board meeting schedule so that the Annual Budget 2019/2020 timeframes can be met

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) approve one meeting date to be added to the 2016-2019 Devonport-Takapuna Local Board meeting schedule to accommodate the Annual Budget 2019/2020 and proposed amendment to 10-Year Budget 2018-2028 timeframes as follows:

· Tuesday, 4 June 2019 at 5pm, in the Council Chamber, Level 3, Takapuna Service Centre, 1-7 The Strand, Takapuna.

b) note that as this meeting has been approved as an addition to the meeting schedule, the board retains the ability to consider other items of business (in addition to the Annual Budget 2019/2020 and proposed amendment to 10-Year Budget 2018-2028) in the event the need arises.

Horopaki

Context

5. The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

6. In summary, adopting a meeting schedule helps meet the requirements of:

· Schedule 7, clause 19 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings. Such notification may be provided by the adoption of a schedule of business meetings.

· Part 7, sections 46, 46(A) and 47 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

7. The Devonport-Takapuna Local Board adopted its business meeting schedule at its Tuesday 15 November 2016 business meeting.

8. The timeframes for local board decision making in relation to the local board agreement which is part of the Annual Budget 2019/2020 and proposed amendment to 10-Year Budget 2018-2028, were unavailable when the meeting schedule was originally adopted.

9. The board is being asked to make decisions in early June 2019 to feed into the Annual Budget 2019/2020 and proposed amendment to 10-Year Budget 2018-2028 process. This timeframe is outside the board’s normal meeting cycle.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The board has two options:

i) Add the meeting as an addition to the meeting schedule; or

ii) Add the meeting as an extraordinary meeting.

11. For option one, statutory requirements allow enough time for this meeting to be scheduled as an addition to the meeting schedule and other topics may be considered as per any other ordinary meeting. However there is a risk that if the Annual Budget 2019/2020 and proposed amendment to 10-Year Budget 2018-2028 timeframes change or the information is not ready for the meeting, there would need to be an additional extraordinary meeting scheduled anyway.

12. For option two, only the specific topic Annual Budget 2019/2020 and proposed amendment to 10-Year Budget 2018-2028 may be considered for which the meeting is being held. There is a risk that no other policies or plans with similar timeframes or running in relation to the Annual Budget 2019/2020 and proposed amendment to 10-Year Budget 2018-2028 process could be considered at this meeting.

13. Since there is enough time to meet statutory requirements, staff recommend approving this meeting as addition to the meeting schedule, as it allows more flexibility for the board to consider a range of issues in the event the need arises.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. There is no specific impact for the council group from this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15. This report requests a decision from the board to schedule an additional meeting.

Tauākī whakaaweawe Māori

Māori impact statement

16. There is no specific impact for Māori arising from this report. Local boards work with Māori on projects and initiatives of shared interest.

Ngā ritenga ā-pūtea

Financial implications

17. There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

18. There are no significant risks associated with this report.

Ngā koringa ā-muri

Next steps

19. Implement the processes associated with preparing for business meetings.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Beth Corlett - Advisor Plans & Programmes
Authoriser	Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

16 April 2019

Feedback on the Auckland Council draft Increasing Aucklanders’ Participation in Sport: Investment Plan 2019-2039

File No.: CP2019/02789

Te take mō te pūrongo

Purpose of the report

1. To formalise the Devonport-Takapuna Local Board’s (the local board) feedback on the Auckland Council draft Increasing Aucklanders’ Participation in Sport: Investment Plan 2019-2039 (the Plan).

Whakarāpopototanga matua

Executive summary

2. The Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039, was endorsed by the Environment and Community Committee in December 2018 for public consultation (resolution number CP2018/07771).

3. The local board received a report at its February 2019 business meeting requesting their support for the draft plan and to provide any additional feedback. This feedback would be provided to the Environment and Community Committee to consider prior to the plan’s adoption. A copy of this report, including a copy of the draft plan, is provided as Attachment A and B to this report.

4. At its February 2019 business meeting the local board resolved:

Resolution number DT/2019/13

MOVED by Member J McKenzie, seconded by Member M Sheehy:

That the Devonport-Takapuna Local Board:

A. delegate to Member Cohen, Deputy Chairperson Gillon and the Chairperson Wood to provide feedback on the draft Investment Plan 2019-2039, noting that

i. Feedback will be presented to the March business meeting for consideration and endorsement; and

ii. Local board feedback is required in order to inform regional decision-making by the Environment and Community Committee at its May meeting

5. A meeting between Devonport-Takapuna and Kaipātiki local board members and Local Board Services staff was held on Tuesday 5 March 2019 to discuss possible content to include as feedback. Following this meeting draft feedback was developed and circulated to the delegated local board members for feedback and approval.

6. The feedback developed by the delegated Devonport-Takapuna Local Board members on the Plan is provided as Attachment C to this agenda report.

7. The next step from this report is that staff will complete a summary of consultation feedback and a final plan will be prepared for consideration and adoption by the Environment and Community Committee around May 2019.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) approve the feedback developed by the delegated Devonport-Takapuna Local Board members on the Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039, as provided in Attachment B to this agenda report.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	February 2019 Agenda Report - Feedback on draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039	191
b ⇩	February 2019 Agenda Attachment - draft Increasing Aucklanders’ participation in sport: Investment Plan 2019-2039	201
c ⇩	Local board feedback on draft Increasing Aucklanders' Participation in Sport: Investment Plan 2019-2039	241

Ngā kaihaina

Signatories

Author	Tristan Coulson - Senior Local Board Advisor Devonport-Takapuna
Authoriser	Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

16 April 2019

Devonport-Takapuna Local Board - Record of Worshops March 2019

File No.: CP2019/02212

Te take mō te pūrongo

Purpose of the report

1. To provide a record of Devonport-Takapuna Local Board workshops held during March 2019

Whakarāpopototanga matua

Executive summary

2. At the workshop held on 05 March 2019, the board was briefed on:

· Arts, Community and Events (ACE)

- ARST Update

- Grants Programme Review

3. At the workshop held on 12 March 2019, the board was briefed on:

· Libraries

- Draft work programme FY 19/20

· Service, Strategy and Integration (SS&I)

- Draft work programme FY 19/20

· Arts, Community and Events (ACE)

- Draft work programme FY 19/20

· Plans and Places (P&P)

- Draft work programme FY 19/20

· Infrastructure and Environmental Services (I&ES)

- Draft work programme FY 19/20

· Parks, Sports and Recreation (PSR)

- Draft work programme FY 19/20

· Community Facilities (CF)

- Draft work programme FY 19/20

· Community Leases

- Draft work programme FY 19/20

· ATEED – Local Economic Development

- Draft work programme FY 19/20

4. At the workshop held on 26 March 2019, the board was briefed on:

· Arts, Community and Events (ACE)

- ANZAC update

- Age friendly report verbal update

· Infrastructure and Environmental Services (I&ES)

- Water quality and safeswim update

- Environmental update from Restoring Takarunga Hauraki

· Policy and Planning

- Improving process to help develop regional policy

5. Records of these workshops are attached to this report.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) Receive the records of the workshops held in March 2019

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Devonport-Takapuna Local Board Workshop Record - 05 March 2019	257
b ⇩	Devonport-Takapuna Local Board Workshop Record - 12 March 2019	259
c ⇩	Devonport-Takapuna Local Board Workshop Record - 26 March 2019	261

Ngā kaihaina

Signatories

Author	Rhiannon Foulstone-Guinness - Democracy Advisor
Authoriser	Eric Perry - Relationship Manager

Chairperson	George Wood, CNZM
Deputy Chairperson	Dr Grant Gillon
Members	Mike Cohen, QSM, JP
	Jennifer McKenzie
	Jan O'Connor, QSM
	Mike Sheehy