Agenda of Māngere-ŌtāhuhuLocal Board

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Māngere-Ōtāhuhu Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 20 March 2019, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

· Congratulations Krysta Hoani and Jennifer Feret – Brear of the Otahuhu Softball Club who have been named in the NZ Women’s White Sox team.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Māngere-Ōtāhuhu Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - South Harbour Business Association Inc

Te take mō te pūrongo / Purpose of the report

1. Alex Holley would like to update the board on the South Harbour Business Association Inc.

Ngā tūtohunga / Recommendation/s

That Māngere-Ōtāhuhu Local Board:

a) thank Alex Holley for her presentation and attendance.

8.2 Deputation - Te Manawa Respite Centre

Te take mō te pūrongo / Purpose of the report

1. Puti Wilson and Doug Wilson would like to discuss with the board the possibility of establishing a respite centre next to the Papatuanuku Marae at 161R Robertson Road, Mangere.

Ngā tūtohunga / Recommendation/s

That Māngere-Ōtāhuhu Local Board:

a) thank Puti and Doug Wilson for their presentation and attendance.

Attachments

a Te Manawa Respite Centre presentation..................................................... 371

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Crime Prevention Officer - Mangere & Mangere East Town Centre's

Te take mō te pūrongo / Purpose of the report

1. Toni Helleur would like to give a progress report on crime prevention in Mangere and Mangere East Town Centre’s.

Ngā tūtohunga / Recommendation/s

That Māngere-Ōtāhuhu Local Board:

a) thank Toni Helleur for her presentation and attendance.

9.2 Public Forum - Mangroves at Otahuhu and proposed Pontoon

Te take mō te pūrongo / Purpose of the report

1. James Papali’i would like to speak to the board regarding mangroves at Otahuhu and a pontoon to be built under the Mangere bridges Waterfront Road Reserve.

Ngā tūtohunga / Recommendation/s

That Māngere-Ōtāhuhu Local Board:

a) thank James Papali’i for his presentation and attendance.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Māngere-Ōtāhuhu Local Board

17 April 2019

Local Board Leads and Appointments Report

File No.: CP2019/01960

Te take mō te pūrongo

Purpose of the report

1. This item allows the local board members an opportunity to present verbal and written updates on their lead rolls, such as relevant actions, appointments and meetings.

Organisation	Lead	Alternate
Community Impact Forum for Kohuora Corrections Facility	Makalita Kolo	Lemauga Lydia Sosene
Mangere Bridge BID	Tauanu’u Nick Bakulich	Lemauga Lydia Sosene
Mangere Town Centre BID	Tafafuna’i Tasi Lauese	Makalita Kolo
Mangere East Village BID	Tauanu’u Nick Bakulich	Togiatolu Walter Togiamua
Otahuhu Business Association	Christine O’Brien	Makalita Kolo
South Harbour Business Association BID	Carrol Elliott	Makalita Kolo
Aircraft Noise Community Consultative Group	Tafafuna’i Tasi Lauese	Tauanu’u Nick Bakulich
Tamaki Estuary Environmental Forum	Carrol Elliott	Togiatolu Walter Togiamua
Youth Connections South Local Governance Group (3 members)	Christine O’Brien, Makalita Kolo, Lemauga Lydia Sosene	Tauanu’u Nick Bakulich (appointed 15 March 2017)
Maori input into local board decision-making political steering group (1 lead, 1 alternate)	Togiatolu Walter Togiamua	Lemauga Lydia Sosene
Te Pukaki Tapu O Poutukeka Historic Reserve & Associated Lands Co-Management Committee	Togiatolu Walter Togiamua	Lemauga Lydia Sosene
Ambury Park Centre	Christine O’Brien	Lemauga Lydia Sosene
Mangere Mountain Education Trust	Lemauga Lydia Sosene	Togiatolu Walter Togiamua
Local Government New Zealand Zone One Committee	Carrol Elliott (appointed 21 March 2018)
Local Board Leads
Infrastructure and Environmental Services lead	Carrol Elliott	Lemauga Lydia Sosene
Arts, Community and Events lead	Tafafuna’i Tasi Lauese	Togiatolu Walter Togiamua/ Christine O’Brien
Parks, Sport and Recreation lead and Community Facilities	Tauanu’u Nick Bakulich	Togiatolu Walter Togiamua/ Tafafuna’i Tasi Lauese
Libraries and Information Services lead	Christine O’Brien	Togiatolu Walter Togiamua/ Makalita Kolo
Local planning and heritage lead – includes responding to resource consent applications on behalf of board	Togiatolu Walter Togiamua (Planning) Carrol Elliott (Heritage)	Lemauga Lydia Sosene
Transport lead	Lemauga Lydia Sosene	Carrol Elliott/ Makalita Kolo
Economic development lead	Christine O’Brien	Togiatolu Walter Togiamua
The Southern Initiative Joint Steering Group	Lemauga Lydia Sosene	Togiatolu Walter Togiamua (appointed 17 May 2017)
Liquor Licence Hearings – Delegation to represent	Tauanu’u Nick Bakulich (appointed 17 May 2017)
Manukau Harbour Forum	Carrol Elliott (appointed 19 April 2017)	Togiatolu Water Togiamua (appointed 19 April 2017)

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) receive the verbal and written reports from local board members.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors	Janette McKain - Local Board Democracy Advisor
Authorisers

No.	Title	Page
a ⇩	Chairs report	15

No.	Title	Page
a ⇩	Regional Facilities Auckland - Second Quarter Report	19

Māngere-Ōtāhuhu Local Board

17 April 2019

Auckland Transport April 2019 update report

File No.: CP2019/05125

Te take mō te pūrongo

Purpose of the report

1. To provide an update to the Māngere-Ōtāhuhu Local Board on transport related matters in their area, including the Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua

Executive summary

2. A decision is not required this month but the report contains information about the following:

· The wider ‘context’ involving a summary of the strategic projects or issues affecting the Māngere-Ōtāhuhu area, including information about the new Community Safety Fund.

· Responses to recent resolutions made by the board.

· An update on the Local Board Transport Capital Fund (LBTCF) that includes important new information about the following projects:

o Discussion of potential Boggust Park project.

o Upgrading the footpaths in and around the Māngere East Town Centre.

o Building a roundabout at the intersection of Bader Drive and Idlewild Roads

o Building a cycle path through Ashgrove Reserve

· Progress on local board advocacy initiatives.

· A summary of consultation about future Auckland Transport activities is included as Attachment B.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) receive the Auckland Transport April 2019 update report.

Horopaki

Context

3. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. Auckland Transport reports on a monthly basis to local boards, as set out in the Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

4. Auckland Transport continues to deliver a number of strategic projects in Māngere-Ōtāhuhu, as discussed below.

Community Safety Fund

5. Established in the 2018 Regional Land Transport Plan, the Community Safety sees $20million across all local board for local road safety initiatives. The fund is delivered in two tranches:

· $ 5 million in the 19/20 Financial Year

· $ 15 million in the 20/21 Financial Year

6. Funding is apportioned to local board areas by a formula that is based on the number of death and serious injury crashes in that area. Māngere-Ōtāhuhu Local Board’s budget is $1,108,085 over the two years

7. The Community Safety Fund is a capital budget that can be used to deliver projects raised by the local community to prevent, control or mitigate identified local safety hazards that could result in death or serious injury. Individual project cost is to be no greater than $1million. The projects must consist of best practice components, conform to Auckland Transport standards and comply with New Zealand law.

8. The Community Safety Fund cannot be spent on projects that are already planned and funded or that clash with other planned projects (including renewals) Complex projects that may take longer than two years to deliver will also not be considered. Nor will projects containing unconventional or unproven components such as new trials or pilot projects.

9. Community Safety Fund projects must also be in the road corridor and be able to be cost effectively maintained. The project’s effect on network efficiency will also be reviewed and any that negatively affect the network will not be supported.

10. Soon Auckland Transport will engage with all local boards providing some ideas and seeking advice on where this fund could be best used. Part of the discussion will involve discussing potential safety around schools projects.

11. The Māngere-Ōtāhuhu Local Board has a first workshop booked on 16 April 2019 to start discussing use of the Community Safety Fund and must provide resolution identifying projects by 30 June 2019. The Community Safety Fund must be spent and will not be ‘carried over’ into future years.

Road Safety and Speed Management

12. In 2018 the New Zealand Government committed to deliver a new road safety strategy in the Government Policy Statement on Land Transport, Auckland Transport has been focussed on supporting a Vision Zero approach to traffic safety. This work includes:

· Reviewing speed limits across the city and using the Speed Bylaw to reduce limits in high-risk areas.

· Investing approx. $500 million over the next ten years building more traffic-calming infrastructure around the city.

· Adjusting the focus of the Auckland Transport’s work to include more emphasis on safety generally.

13. This change helps to address an increasing problem in Auckland. In this city road, safety (including Māngere-Ōtāhuhu) has got worse over the last five years. The reasons why include population growth, new demands on the road network, and more people walking, cycling and motorcycling. Both central government and Auckland Transport’s leadership are keen to address this situation.

14. The first major step is establishing new Speed Bylaw that will consolidate the speed limit changes in a set of local speed restrictions designed to slow traffic down in high-risk areas. Overtime the areas covered by the new bylaw will increase but between 28 February and 31 March 2019 consultation about the first set of speed limit changes took place.

15. The consultation period is now complete. Auckland Transport worked very hard to engage with the wider community including:

· Contacting approximately 500 stakeholder groups across Auckland.

· Keeping local elected representatives informed and encouraging them to submit.

· Radio, print and social media advertising.

· Posting 110,000 letters to people directly affected by the changes.

· Putting posters on public transport and in public places such as libraries, community centres, and Auckland Transport carparks.

· Running public drop in sessions in the most affected areas.

16. When submissions closed on 31 March, Auckland Transport had received 11,007 submissions.

17. At this stage, Auckland Transport is still collating and considering the information gathered during the consultation period.

18. The Mangere-Otahuhu Local Board made a written submission and next month a more detailed response can be provided.

Airport to Botany Rapid Transport Network (RTN)

19. New Zealand Transport Agency, Auckland Airport and Auckland Transport are working together to plan and build a bus or light rail link between Auckland Airport and Botany. This project will help deliver Auckland Transport’s public transport strategy, providing an east-west RTN that links Auckland Airport with Botany via Manukau.

20. The project also includes early improvements projects, including the new Puhinui Interchange.

21. Auckland Transport spent November and December 2018 discussing the project with the community the information received has been reviewed and consolidated into the plan. The project team briefed the Mangere-Otahuhu Local Board about the results on 3 April 2019.

22. Work on the Puhinui Station continues. The preliminary design is completed and Auckland Transport is technically reviewing it. At the same time, Auckland Transport is procuring a contractor for construction of the new station and planning its resource consent application. The contractor will need to meet local procurement and sustainability criteria because the Southern local boards were clear that they want local people and businesses involved in major projects. Auckland Transport is working to make sure this priority is supported.

Tātaritanga me ngā tohutohu

Analysis and advice

Responding to Resolutions

23. At the February 2019 Māngere-Ōtāhuhu Local Board meeting, the members passed a series of resolutions. Auckland Transport’s responses to these resolutions are recorded below. The resolution in bold font and the answer in normal font. A number of the resolutions may require an update in the future.

24. Resolution Number MO/2019/22

b) That the Māngere-Ōtāhuhu Local Board request Auckland Transport to investigate, options for improved lighting and safety in the Mangere Bridge causeway area, that the options include: rough order of costs and funding opportunities that could include resources from New Zealand Transport Agency, to deliver this project.

Auckland Transport has been asked to re-investigate and is currently looking at whether other options for increasing the level of light on the causeway are workable

At the time, this report was written the work had just started and a final report will need to be provided at the next meeting. New Zealand Transport Agency’s project manager is aware of the issues and is able to liaise with Auckland Transport about future plans.

c) That the Māngere-Ōtāhuhu Local Board request that New Zealand Transport Agency and Auckland Transport to work together and provide clear roles and responsibilities on how the disruption of the local community is minimized during the replacement of the Old Māngere Bridge.

Auckland Transport and New Zealand Transport Agency have robust procedures for working together to mitigate the impacts of construction projects. But both agencies have noted these concerns and they will be reported to both New Zealand Transport Agency’s project manager and to Auckland Transport.

d) That the Māngere-Ōtāhuhu Local Board request New Zealand Transport Agency and Auckland Transport to support the implementation of safety initiatives, like lighting, to be developed into the planning phase of replacing the Old Māngere Bridge.

The Māngere-Ōtāhuhu Local Board’s concern is noted and Auckland Transport and New Zealand Transport Agency would like to state that they will continue to work together to support each other and the community’s safety both while Old Māngere Bridge is replaced and then into the future..

25. Resolution Number MO/2019/18

Resolutions from March that are still being addressed.

c) That the Māngere-Ōtāhuhu Local Board requests that the board be updated on details of specific initiatives identified in the local board area, supported through the Auckland Community Bike Fund.

A number of applications for use of the Community Bike Fund were received from across Auckland. All of them were reviewed and there is one project scheduled for delivery in the Māngere-Ōtāhuhu area. Contracts are not signed yet, but next month the name and details of the project can be reported.

d) That the Māngere-Ōtāhuhu Local Board requests Auckland Transport develop a rough order of cost for bus shelters and progress with urgency the Local Board Transport Capital Fund initiative, ‘Bus Shelter Improvement Project’ based on a list be provided by the board; further asks for a report at the 20 March 2019 meeting.

Auckland Transport has not received the list at this time and will discuss this project with the Māngere-Ōtāhuhu Local Board again at the next Local Board Transport Capital Fund workshop.

f) That the Māngere-Ōtāhuhu Local Board requests that the overall public transport and bus infrastructure be made current as there are bus stop/s no longer in use, poles, yellow lines marked but bus routes have changed (e.g route nos. 313, 309, 32) and only school buses pass through.

Last month Auckland Transport noted this resolution. It has been passed to the appropriate personnel with the organisation for review who responded by apologising for the issue and providing an explanation.

The explanation is that during the New Network’s rapid growth of bus services the team was team has focussed on delivering new bus stations and shelters. This involved a considerable amount of work that had to be prioritised ahead of removing old stops. At this time, there is a need to consolidate the old bus shelter, poles and other infrastructure that is no longer required and remove it. Auckland Transport is doing this a quickly as resources allow.

Local Board Transport Capital Fund

26. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

· Be safe.

· Not impede network efficiency.

· Be in the road corridor (although projects running through parks may be considered if they support a transport outcome).

27. The fund allows local boards to build transport focused local improvements in their areas. Māngere-Ōtāhuhu Local Board’s total funding in this term is approx. $1.4 million (including new money allocated during the recent Council budget process and shown in the ‘Financial Summary’). The following table provides an overall summary of the current LBTCF position, including the increased LBTCF approved by Council and applying from 1 March 2018.

Table 1: Local Board Transport Capital Fund Summary

28. Māngere-Ōtāhuhu Local Board assessed their programme in February 2019 and provided direction to officers who reported in March 2019. At this time, a workshop to discuss the information provided has been scheduled for 10 April 2019. This workshop will provide more direction for delivery of these projects. Below in Table 2 is a summary of all projects status.

Table 2: Local Board Transport Capital Fund Projects

General Overview
Projects	Current Status	Status
Upgrading the footpaths in and around the Mangere East Town Centre.		Upgrading footpaths and pedestrian facilities in Mangere East.
Bader Drive Roundabout		Building a two lane roundabout at the intersection of Bader Drive and Idyllwild Road
Widening Bader Drive in front of the Cosmopolitan Club		Completed
Ashgrove Reserve Cycle Route		A walking and cycling path through the Ashgrove Reserve..
Bus shelter improvement project		Local board members are putting together the list of stops.
Boggust Park		Improve the parking and pathways in or around Boggust Park.
Detailed Project Progress Report
*Upgrading the footpaths in and around the Mangere East Town Centre* In mid-2018, Māngere-Ōtāhuhu Local Board requested that Auckland Transport re-start design work. In November 2018, a map with approximate costs was provided to the board and at a workshop on 1 February 2019, the members discussed this project and provided direction. The board asked Auckland Transport to concentrate specifically on one section of the original area at the east end of the town centre and to price a new section of footpath from Yates Road to the Massey Homestead. Auckland Transport reported that the cost estimates are approx.: · Yates Road - $ 225,000 · Pathway around the north –east corner of Walter Massey Park - $ 125,000 · A new section of footpath from Yates Road to Massey Homestead $ 38-105,000 depending on which footpath option the board supported: o Replace with a 2m wide footpath costing approx. $ 38,000 o Replace with a 3m wide footpath costing approx. $ 105,000. This option is considerably more expensive because it includes moving bus shelters and lights. Based on this information the total cost of work requested by the local board is estimated at between $ 388,000 and $ 455,000.
*Bader Drive Roundabout* Last month the final design was sent to the to the Māngere-Ōtāhuhu Local Board to review and was also included on the monthly update report. Consultation with the people living nearby is finished. The next steps are: · Completing the tender and procurement process. · It is planned that construction will start in May 2019 The build time is likely to be a month to six weeks.
*Widening Bader Drive in front of the Cosmopolitan Club* Completed.
*Ashgrove Reserve Cycle Route* The Ashgrove Reserve Cycle Route is being worked through the design process, which has highlighted higher costs than originally reported. The original cost estimate was approx. $ 480,000. Since then Auckland Transport has accurately priced two options: · A 3m wide shared path from Ashgrove Road to Mascot Ave with marker posts, re-fencing the reserves boundary fences and a speed table at the Ashgrove Road entrance costing approx. $575,000. · A 3m wide shared path from the central track junction to Mascot Ave costing approx. $ 175.000 Auckland Transport has also now priced the cost of lighting both options providing costs of approx. $ 225,000 for the first option and $ 170,000 for the second option. In summary this means that the total costs would be: · A fully lit 3m wide shared path from Ashgrove Road to Mascot Ave with marker posts, re-fencing the reserves boundary fences and a speed table at the Ashgrove Road entrance costing approx. $800,000. · A fully lit 3m wide shared path from the central track junction to Mascot Ave costing approx. $ 345.000
*Bus shelter improvement project* The Māngere-Ōtāhuhu Local Board has stated by resolution that it will provide a list of the sites and has requested that upon receipt of this list Auckland Transport provides a cost estimate. At the time, this report was written this list had not been provided.
*Boggust Park* In August 2018, Māngere-Ōtāhuhu Local Board requested by resolution (see resolution number MO/2018/131) that Auckland Transport work with Auckland Council and see if options existed for using the LBTCF to pay for elements of the planned upgrade of Boggust Park. In March 2019, Auckland Council finished the plan and both organisations are working together to come up with options that can be presented for the local board’s consideration at the scheduled workshop on 10 April 2016.

Local board advocacy

29. This section provides a regular report about how Auckland Transport is supporting the Māngere-Ōtāhuhu’s Advocacy Initiatives. The board’s Advocacy Initiatives are recorded in its Local Board Plan. In this month’s report, the board’s Advocacy Initiatives from the 2016/19 term have been recorded in the table below.

30. Table 3: Advocacy Initiative Status

A well-connected area, part of a great, affordable public transport network that makes it easy for all to move around.	Deliver projects with the governing body and Auckland Transport including: Improving street connections between the Ōtāhuhu bus/train station and town centre Upgrading the street environment around Māngere East shopping area and community facilities Completing the Māngere town centre bus station upgrade Support walking and cycling connections around popular parks like Walter Massey and Māngere Town Centre	Auckland Transport has a range of projects underway supporting this initiative including: · Auckland Transport is still actively working with the local board to develop plans for upgrading Mangere East. · Auckland Transport now has robust options for work in Ashgrove Reserve that can be funded from the LBTCF and will significantly improve off-road walking and cycling opportunities in Mangere.
Attractive, accessible and safe cycle ways and walkways.	Champion and support the Ōtāhuhu Portage route project to open the area for recreation, walking and cycling.	An advocacy issue that Auckland Transport can help support but cannot lead.
	Implement Norana path walkway and fund priority Local Paths projects	An advocacy issue that Auckland Transport can help support but cannot lead.
	Continue supporting Te Ara Mua-Future Streets and identify options to increase use of cycle ways and walkways	Auckland Transrport’s Community Cycling Fund is likely to deliver a project in Mānagere.
	Partner with Te Wānanga o Aotearoa to use digital technology to popularise and increase use of new paths.	A local board project.
Safe, attractive and well-maintained streets for all.	Develop and deliver improvements to Bader Drive, e.g. a roundabout at the Idelwild Road intersection and road widening near Māngere town centre.	Auckland Transport has delivered the project to widen Bader Road and is about to start the Bader Drive Roundabout.

Future Streets activation activities

31. An advocacy issue for the Māngere-Ōtāhuhu Local Board is the supporting the Future Streets project and Auckland Transport is supporting this project by promoting use of the area for walking and cycling.

32. On 12 April 2019, Auckland Transport is collaborating with Mangere Bikefit to run the second Ladies Pink Bike Rave a female only cycling event in the local area. The event includes guided rides around the Māngere Te Ara Mua – Future Streets cycle-ways, free food and entertainment.

Figure 1: Ladies Pink Bike Rave Flyer

33. This month Auckland Transport has also completed the final draft if the Māngere Bikefit / Future Streets Walking and Cycling Map. The map provides lots of information about walking and cycling in Māngere and also about activities and community facilities. The draft map is included as Attachment A.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

34. This is not a decision report and there are no significant impacts on other Council groups.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Auckland Transport consultations

35. Over the last reporting period, Auckland Transport invited the local board to provide their feedback on one proposal that is included in Attachment B.

Traffic Control Committee resolutions

36. This sections records Traffic Control Committee (TCC) decisions. In this reporting period, the TCC passed the following resolutions in Māngere-Ōtāhuhu Local Board area.

Table 4 – Traffic Control Committee Resolutions

Road	Area	Activity	Decision
Ascot Road, Richard Pearse Drive, Kirkbride Road, Westney Road, Jordan Road	Mangere	No Stopping At All Times, Cycle Lane, Shared Cycle Path, Bus Stop, Bus Shelter, Lane Arrow Markings, Carriageway, Traffic Island, Pedestrian Crossing, Traffic Signal Control, Give-Way Control, Flush Median, Delineators, Keep Clear, Edge Line	Carried

Tauākī whakaaweawe Māori

Māori impact statement

37. In this reporting period no projects required iwi liaison

Ngā ritenga ā-pūtea

Financial implications

38. This month the Māngere-Ōtāhuhu Local Board has no direct financial commitments. However, the status of the LBTCF is still a significant financial implication this month because there is a large amount of money in this fund. Approx. $1.4 million.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39. At this time, the most significant financial risk for the Māngere-Ōtāhuhu Local Board remains the unallocated portion of the LBTCF, approx. $1.4 million. The board continues to mitigate this risk with continued detailed investigation of a number of projects.

40. At this stage these project have a potential value of between approx. $550,000 and $1.3 million. This figure will increase as the potential work in Boggust Park and the Bus Shelter project is factored. This means that the board can mitigate the risk in this term.

41. On 10 April 2019 a workshop is scheduled to consider options and direction can then be provided by resolution at the May 2019 public meeting.

Ngā koringa ā-muri

Next steps

42. Auckland Transport will provide another update report to the local board next month.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Mangere Bike Fit future strees map	39
b ⇩	Summary of consultation information	41

Ngā kaihaina

Signatories

Authors	Janette McKain - Local Board Democracy Advisor
Authorisers	Rina Tagore - Relationship Manager Mangere-Otahuhu & Otara-Papatoetoe

Māngere-Ōtāhuhu Local Board

17 April 2019

WW1 Flag Pole on Piki Thompson Way in Otahuhu

File No.: CP2019/00012

Te take mō te pūrongo

Purpose of the report

1. To update the Mangere-Ōtāhuhu Local Board on progress to deliver the flag pole in front of the World War 1 (WW1) monument in Ōtāhuhu.

Whakarāpopototanga matua

Executive summary

2. This initiative started as a request from the local board to support the Ōtāhuhu community ANZAC day commemorations held in front of the World War 1 (WW1) monument in Ōtāhuhu.

3. The Ōtāhuhu & District Returned and Services Association (RSA) host a ceremony every year.

4. Over the last 2 years Council has funded a temporary flag pole for the ANZAC ceremony.

5. Staff were asked to investigate a more permanent solution by installing a permanent flag pole. (Resolution number MO/2018/11).

6. The Ōtāhuhu War Memorial and Nixon Memorial site is category A, scheduled in the Auckland Unitary Plan-Operative in Part (AUP-OIP).

7. Council Heritage has approved the installation of the flag pole for events if the installation is within the conditions of a permitted event under the AUP-OIP.

8. This report is to update the local board on progress and confirm future operational costs.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) receive the update on the delivery of a flag pole on Piki Thompson Way, Ōtāhuhu, near the World War I (WW1) monument.

Horopaki

Context

9. Anzac Day is a national day of commemoration observed annually on 25 April. It commemorates those who died serving New Zealand during the war while honoring returned and current servicemen and women past and present.

10. Every year the Otahuhu RSA hold an ANZAC service at the monument on the corner of Great South Road and Piki Thompson Way.

11. The site has heritage values that include its historical, physical attributes, aesthetic and contextual values. Staff have had to consider the effects of this initiative, not only on these four identified values, above but also against the historic heritage overlay rules.

12. On 14 September 2018, staff met on site with council contractors, RSA President, Secretary and the Ōtāhuhu Business Association Manager to discuss the scope.

13. Staff identified the following:

· The flag pole will not only be used for ANZAC day, but also other key important events as directed by The New Zealand RSA National Office.

· These events include and are not limited to, Anzac Day, Armistice Day and the passing of a Royal, government minister or important community leader.

· Notice to raise the flag for a passing can be given in less than a few hours’ notice.

· The flagpole will be stored at the Ōtāhuhu Business Association Office at 19 Hall Ave in Ōtāhuhu.

14. In October 2018, council staff presented the local board with findings from the site visit and a proposed workable solution, to install a permanent inground sleeve for the flagpole to be installed and removed when required, or as directed by New Zealand RSA National Office.

Tātaritanga me ngā tohutohu

Analysis and advice

15. The product details for the proposed removable flagpole are as follows:

· Powder coated white aluminum flag pole with top cap, internal halyard with connectors and a lockable hatch is 6m high x 800mm diameter.

· Location is in the northern garden bed (refer to Figure 1).

· Concrete pad of 250mm x 250mm and approximately 400mm deep with 25mm mounting bolts will be formed within the garden. This involves excavation not exceeding 0.5 m3.

· The mounting pad is flush with the ground within the garden. Planting is expected to cover the pad times when the flag pole is not in use.

· When not required, the pole will be in storage at 19 Hall Avenue, Ōtāhuhu.

16. The RSA have been informed and agree to comply with all requirements stipulated below.

Heritage Values

17. The Historic Heritage Chapter of the Auckland Unitary Plan provides for temporary activities as a permitted activity. A permitted activity does not require a resource consent.

18. A permitted activity standard means the pole can only be in place for 21 consecutive days in any 60-day period.

19. The flag pole is considered to meet the permitted activity standards as it will be installed so it can be removed after each occasion or as stated in point 8 of this report.

Health and Safety

20. To meet Council Health and Safety requirements only Council contractors are permitted to install and remove the flag pole at any time on Council land.

21. The sleeve will be installed in the garden area to omit any safety concerns for pedestrians. See below Figure 2 and 2.1.

Figure 1:

Figure 2:

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22. Council staff from Community Facilities, Community Services, Regulatory and Heritage have been consulted to form the advice in this report. Staff support the progression of this initiative.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23. This initiative aligns with the Mangere-Otahuhu local board plan outcomes:

· Outcome 1 – a strong local community

· Outcome 3 – Protecting our natural environment and heritage

· Outcome 5 – facilities that meet diverse needs

· Outcome 6 – a place where everyone thrives and belongs

24. For many years the local board have been attending the ANZAC day commemorations held in front of the WW1 monument in Otahuhu.

Tauākī whakaaweawe Māori

Māori impact statement

25. All community assets contribute significantly to Māori well-being, values, culture and traditions. Where we anticipate any aspects of the proposed project having a significant impact on sites of importance to mana whenua, we will undertake appropriate engagement.

Ngā ritenga ā-pūtea

Financial implications

26. In February 2018 the local board approved up to $8,000 of their LDI capex financial year 2017/2018 budget to install a flagpole at Piki Thompson Way.

27. Installation and removal of the flag pole on ANZAC day and Armistice day will be included in the Council Facility Maintenance (FM) contract.

28. A passing is an unpredictable circumstance, currently there is no funding to cover a call out fee.

29. If required a call out fee will be an extra expense charged to the RSA directly.

30. Council contractors call out fee to install and remove the flag pole outside of the FM contract is $660 exclusive of GST. This cost includes two staff members, transportation and health and safety requirements.

31. Possible funding channels to assist a callout fee could be:

· Local community grant – lengthy process for unscheduled circumstances.

· Opex – cannot be predicted to forecast.

· Urgent decision by the Māngere-Ōtāhuhu Local Board.

32. Staff request delegation is given to the Local Board Chair and Deputy Chair to approve funding for a call out in the case of a passing.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33. The passing of a significant person cannot be predicted. A decision from the local board to fund outside of the FM contract is required. Until then no further direction will be given to accommodate outside of ANZAC day and Armistice day.

34. The flag pole will be stored at the Otahuhu Business Association Office at 19 Hall Avenue. The site is open from Monday to Friday during normal business hours. Access to the flag pole outside of these hours will be organised by the RSA and Business Association directly with Council contractors.

Ngā koringa ā-muri

Next steps

35. Procurement is complete. The physical works stage is being planned and delivery has been scheduled to start for 8 April 2019.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Jasmine Samuel - Community Led & LDI Specialist

Authorisers

Rod Sheridan - General Manager Community Facilities

Rina Tagore - Relationship Manager Mangere-Otahuhu & Otara-Papatoetoe

Māngere-Ōtāhuhu Local Board

17 April 2019

Māngere-Ōtāhuhu Local Board Grants Programme 2019/2020

File No.: CP2019/03843

Te take mō te pūrongo

Purpose of the report

1. To adopt the Māngere-Ōtāhuhu Grants Programme 2019/2020.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3. The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year.

4. This report presents the Māngere-Ōtāhuhu Grants Programme 2019/2020 for adoption (see Attachment A).

Ngā tūtohunga

Recommendation

That the Māngere-Ōtāhuhu Local Board:

a) adopt the Māngere-Ōtāhuhu Grants Programme 2019/2020.

Horopaki

Context

5. The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

6. The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year. The local board grants programme guides community groups and individuals when making applications to the local board.

7. The local board community grants programme includes:

· outcomes as identified in the local board plan

· specific local board grant priorities

· which grant types will operate, the number of grant rounds and opening and closing dates

· any additional criteria or exclusions that will apply

· other factors the local board consider to be significant to their decision-making.

8. Once the local board grants programme 2019/2020 has been adopted, the types of grants, grant rounds, criteria and eligibility will be advertised through an integrated communication and marketing approach which includes utilising the local board channels, e.g. local board Face book page.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. The new Māngere-Ōtāhuhu Grants Programme has been workshopped with the local board and feedback incorporated into the grants programme for 2019/2020.

10. The new grant programme includes:

· grant round dates which exclude decision dates coinciding with the local government elections in October 2019

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

12. Based on the main focus of an application, a subject matter expert from the relevant council unit will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

13. The grants programme has been developed by the local board to set the direction of their grants programme. This programme is reviewed on an annual basis.

Tauākī whakaaweawe Māori

Māori impact statement

14. All grant programmes respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to organisations delivering positive outcomes for Māori. Applicants are asked how their project aims to increase Māori outcomes in the application process.

Ngā ritenga ā-pūtea

Financial implications

15. The allocation of grants to community groups is within the adopted Long-term Plan 2018 -2028 and local board agreements.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

16. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy. Therefore, there is minimal risk associated with the adoption of the grants programme.

Ngā koringa ā-muri

Next steps

17. An implementation plan is underway and the local board grants programme will be locally advertised through the local board and council channels, including the council website, local board facebook page and communication with past recipients of grants.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Mangere-Otahuhu Grants Programme 2019/2020	53

Ngā kaihaina

Signatories

Authors

Marion Davies - Grant Operations Manager

Authorisers

Shane King - Head of Operations Support

Rina Tagore - Relationship Manager Mangere-Otahuhu & Otara-Papatoetoe

Māngere-Ōtāhuhu Local Board

17 April 2019

Māngere-Ōtāhuhu Local Board Engagement Strategy

File No.: CP2019/05292

Te take mō te pūrongo

Purpose of the report

1. To approve the Māngere-Ōtāhuhu Local Board three-year Engagement Strategy.

Whakarāpopototanga matua

Executive summary

2. Local boards have a series of statutory responsibilities under the Local Government (Auckland Council) Act 2009. This includes decision-making responsibility for community engagement, consultation and advocacy.

3. The purpose of the Māngere-Ōtāhuhu Local Board Engagement Strategy is to set objectives to guide the local engagement and consultation programme. The engagement strategy will also enable delivery of the Māngere-Ōtāhuhu Local Board Plan by guiding improvements to the engagement work undertaken by Council staff on behalf of The Board. This will guide the plans we develop for engaging and consulting the local community on special consultative procedures including for the annual plan, 10-year budget and the Māngere-Ōtāhuhu Local Board Plan.

4. The engagement strategy (Attachment A) seeks to demonstrate that Māngere-Ōtāhuhu Local Board values diversity and inclusion through creating meaningful opportunities for engagement and participation with our local community, identifying and removing barriers to access in council processes, and being well-informed about who makes up our community. The local board is committed to improving Maori engagement through our Māori Responsiveness Framework.

5. Engagement will be evaluated to ensure effectiveness and to identify ongoing improvements.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) approve the Māngere-Ōtāhuhu Local Board engagement strategy.

Horopaki

Context

6. The Local Government (Auckland Council) Act 2009 requires local boards to:

· communicate with community organisations

· communicate the interests and preferences of people in relation to strategies, policies, plans, and bylaws (to the governing body)

· use the local board plan process to provide an opportunity for people to participate in decision-making processes on the nature and level of local activities to be provided by council within the local board area.

7. The Local Government Act 2002 also establishes engagement principles:

· a local authority should conduct its business in an open, transparent, and democratically accountable manner and give effect to its identified priorities and desired outcomes in an efficient and effective manner.

· a local authority should make itself aware of, and should have regard to, the views or all its communities

· when making a decision, a local authority should take account of the diversity of the community, and the community’s interests, within its district or region; and the interest of future as well as current communities; and the likely impact of any decision on them

· a local authority should provide opportunities for Māori to contribute to its decision-making processes.

8. The Auckland Council’s Significance and Engagement Policy 2014:

· identifies how and when communities can expect to be engaged in, or specifically consulted on, decisions about issues, proposals, assets, decisions and activities

· enables the council and our communities to understand the significance that council places on certain issues, proposals, assets, decisions, and activities.

9. Evaluation of engagement across the wider council is needed to ensure reflective practice and ongoing improvement and this should occur at the local board level also.

Tātaritanga me ngā tohutohu / Analysis and advice

Analysis – Formal Engagement

10. In 2013 the population of the Māngere-Ōtāhuhu board area was 70,959, of which 60% Pacific, 20% European, 17% Asian, 16% Māori. It is anticipated that data from the 2018 census will show population growth overall. Our communities are increasingly diverse and hold a distinct Māori and Pacific identity that gives the area a wealth of cultural vibrancy. One fifth of Auckland's Pacific people live here and we have the most youthful population in the city.

Low engagement – a key challenge

11. Demographic data from submissions on the 10‐year Budget 2018/2028 (which includes local board priorities for 2018/19) and the Auckland Plan 2050 demonstrates the local community has a low level of engagement with council and the Māngere-Ōtāhuhu Local Board. The local board only received 320 submissions this - included written submissions, in-person/face-to-face submissions at community engagement events and social media engagements.

12. There low statistical trends have been similar throughout all types of engagement in the past year.

Other challenges

13. Numerous departments within Council undertake engagement with the community separately on various projects making it difficult to take a wholistic community-centric approach to engagement. Efforts to engage must be coordinated across departments to minimise costs and avoid saturation which can ‘turn off’ communities from remaining engaged.

14. The diverse capacities and capabilities in communities present challenges to outreach and effective engagement. This includes the linguistic diversity in the community and grasp of English, which is the main language through which council conducts business. Ongoing targeted capacity building can assist in enhancing the ability of communities to make the most of engagement opportunities and enabling them to be heard.

15. There will likely be many other challenges that we are not aware of so it will be important to continue to work with the community to identify barriers and identify shared understanding and solutions.

16. There is a need to educate the wider community about the Auckland Governance model, the role of local boards as well as decisions that are the responsibility of the regional governing body and central government agencies. Civic education can help residents engage with the right parts of council to address the different concerns and issues. Tools and methods such as static display and videos are being assist with public engagement.

Advice

17. This strategy will guide delivery of engagement, consultation and communication initiatives in the local board area. The engagement strategy sets the following objectives for all consultation, engagement and communication:

· Community is better informed and aware of local board services and activities and can participate in its engagement initiatives

· Community members feel inclusive, involved, empowered and a valued part of key decision making in their local area

· Local board is seen as a key driver in advocating for local communities’ interests, focusing on collaborating and forming relationships

· Local board will provide opportunities for Māori to contribute to our decision-making processes through its Māori Responsiveness Framework

· Local board will use a coordinated and consistent approach to communications and community engagement

· Staff will showcase continuous improvement and innovation are evident in how we work

18. Council’s Significance and Engagement Policy is embedded in this engagement strategy via multiple avenues including:

· Reporting on measures of success,

· Calendarising upcoming engagement and communications opportunities

· Regular Engagement Opportunities led by The Board

· High quality and effective communications

· Efforts to engage those communities often less-engaged

· Special efforts to engage with Maori, and

· Engagement with communities to enable effective advocacy

19. The amount and timing of engagement activities each year will be dictated by the work programme of each electoral cycle and will include statutory processes (eg annual plan, local board plan), work programme project needs etc. It will also be influenced by the availability of resources including staff capacity.

20. A coordinated approach to engagement will hopefully help us achieve other objectives eg greater youth representation, growing the database of people who receive notifications about Council activities and increase connections on social media platforms.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views

21. The local board is committed to meaningful engagement and improving engagement in the Māngere-Ōtāhuhu Local Board area. The local board recognises that new and innovative approaches will be needed including the use of digital strategies.

22. This engagement strategy has been developed by staff for the local board through the following activities facilitated by the engagement advisor:

· attending an initial engagement workshop in November 2018 where the board gave feedback and direction

· attending a subsequent engagement workshop in April 2019 at which the board indicated support for the proposed engagement activities.

Tauākī whakaaweawe Māori / Māori impact statement

23. Local government has obligations to Māori through legislation and the local board is committed to honoring te Tiriti o Waitangi/the Treaty of Waitangi.

24. Māori are a diverse group and the local board provides opportunities to Māori to contribute to its decision-making in its dialogue with:

· mana whenua – currently represented by 19 tribal authorities in Auckland, and

· matāwaka - which includes individuals, whanau and organisations.

25. The local board is desirous of improved engagement with Māori so that the views and preferences of Māori are considered and factored into its decision making.

Ngā ritenga ā-pūtea / Financial implications

26. The board’s engagement activities are supported by the Engagement Advisor, Local Board Services. The position of the advisor is shared with Ōtara-Papatoetoe Local Board.

27. At modest costs, the board’s governance budget supports, on an annual basis, purchase of innovative engagement resources, static display materials and production of a short video.

28. Additional funding will be required depending on the number of engagement and consultation activities and associated events and activities for example funding the live streaming of local board business meetings and delivery of the proposed diversity hui. Most programmes or projects that require consultation have a small budget but there will be instances where additional funding is required. These will be sought from the local board as and when they arise.

29. Promotion and communication costs associated with promotion of the board’s engagement activities in the community will be met through the Local Communications budget.

Ngā raru tūpono / Risks

30. Poor engagement can sometimes lead to decision making that doesn’t adequately respond to the needs of people. This strategy is aimed at increasing the quality of engagement so that the Māngere-Ōtāhuhu Local Board can better understand the range of needs and aspirations of its community. However, establishing a good understanding of all relevant issues for every decision will not always be possible as it is also dependent on the community’s desire, willingness and ability to engage and input.

31. The board could suffer a loss of reputation if the engagement strategy does not deliver improved meaningful engagement. Low engagement can risk the perception that the board is out of touch with the community.

Ngā koringa ā-muri / Next steps

32. The Engagement Advisor will develop an annual engagement calendar to be delivered alongside the Local Board Plan.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Engagement Strategy	63

Ngā kaihaina

Signatories

Authors	Shoma Prasad – Local Board Engagement Advisor
Authorisers	Rina Tagore - Relationship Manager Mangere-Otahuhu & Otara-Papatoetoe

Māngere-Ōtāhuhu Local Board

17 April 2019

Local board decisions and input into the Annual Budget 2019/2020 and the proposed amendment to the 10-year Budget 2018-2028

File No.: CP2019/04654

Te take mō te pūrongo

Purpose of the report

1. To approve local financial matters for the local board agreement 2019/2020, which need to be considered by the Governing Body in the Annual Budget 2019/2020 process.

2. To seek feedback on regional topics in the Annual Budget 2019/2020 and the proposed amendment to the 10-year Budget 2018-2028.

Whakarāpopototanga matua

Executive summary

3. Auckland Council’s Annual Budget contains 21 local board agreements which are the responsibility of local boards. These agreements set out local funding priorities, budgets, levels of service and performance measures. This report seeks decisions on local financial matters for the local board agreement, including:

· any new/amended business improvement district (BID) targeted rates

· any new/amended local targeted rate proposals

· proposed locally driven initiative (LDI) capital projects outside local boards’ decision-making responsibility

· release of local board specific reserve funds

· any advocacy initiatives (to be included in the appendix).

4. Auckland Council consulted with the public from 17 February to 17 March 2019 to seek community views on the Annual Budget 2019/2020 and the proposed amendment to the 10‑year Budget 2018-2028, and local board priorities to be included in the local board agreements. This report seeks local board views on both of these plans:

· regional annual budget topics: including changes to rates and fees, the draft Tūpuna Maunga o Tamaki Makaurau Authority – Operational Plan 2019/2020, and other budget information

· the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers.

5. Auckland Council also consulted on the Our Water Future discussion document. A draft strategy from the Our Water Future discussion document will be developed. Local boards will have the opportunity to provide input into this in early 2020.

6. Local board views on these regional plans will be considered by the Governing Body (or relevant committee) before making final decisions on the plans.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) receive consultation feedback on the Māngere-Ōtāhuhu Local Board priorities for 2019/2020 (Appendix A).

b) recommend any new or amended business improvement district targeted rates to the Governing Body.

c) recommend the continuation of our local targeted rate set as a uniform charge per separately used or inhabited part of a property, on residential properties in the Māngere-Ōtāhuhu Local Board area, for the purpose of fully subsidising entry to swimming pools for persons 17 years and over, noting that the rate for 2019/2020 is estimated at approximately $32.71.

d) recommend that the Governing Body approves any proposed locally driven initiative capital projects, which are outside local boards’ decision-making responsibility.

e) recommend the release of local board specific reserve funds to the Governing Body.

f) approve its advocacy initiatives for inclusion to its 2019/2020 Local Board Agreement, to be tabled at the meeting.

g) receive consultation feedback on regional proposals in the Annual Budget 2019/2020 and on the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers from people or organisations based in the Māngere-Ōtāhuhu Local Board area.

h) provide feedback on the Annual Budget 2019/2020.

i) provide feedback on the proposed amendment to the 10-year Budget 2018-2028.

Horopaki

Context

7. Local board agreements form part of the Auckland Council’s annual budget and set out local funding priorities, budgets, levels of service and performance measures. This report details local board decisions and recommendations that need to be made in April/early-May to allow them to be considered by the Governing Body in the annual budget process.

8. Local boards also advocate to the Governing Body for funding for projects that cannot be accommodated within their local budgets. These advocacy initiatives are attached as an appendix to the local board agreement.

9. Local boards are responsible for providing local input into regional strategies, policies and plans. Local board plans reflect community priorities and preferences and are key documents that guide both the development of local board agreements and input into regional plans.

10. Auckland Council publicly consulted on the following two plans from 17 February to 17 March 2019:

· annual budget (which includes both regional issues and local board key priorities)

· the proposed amendment to the 10-year budget.

11. Across the region, 2278 people attended 65 engagement events, including 3 in the Māngere-Ōtāhuhu Local Board area. Feedback was received through written, event and social media channels.

12. Consultation feedback on the Māngere-Ōtāhuhu Local Board priorities for 2019/2020 and on regional proposals in the Annual Budget 2019/2020 and the proposed amendment to the 10‑year budget regarding property transfers from people or organisations based in the Māngere-Ōtāhuhu Local Board area are set out in Attachment A. The feedback on local board priorities will be considered by the local board before they agree their local board agreement in early June 2019.

13. All feedback collected during the public consultation from people in the Māngere-Ōtāhuhu Local Board area, including feedback from local events, are included in this report in Attachments B (written submissions), C (events feedback) and D (region wide social media feedback).

Tātaritanga me ngā tohutohu

Analysis and advice

Local financial matters for the local board agreement

14. This report allows the local board to agree its input and recommend other local financial matters to the Governing Body in early May 2019. This is to allow time for the Governing Body to consider these items in the annual budget process (decisions made in June 2019).

Local targeted rate and business improvement district (BID) targeted rate proposals

15. Local boards are required to endorse any new locally targeted rate proposals or BID targeted rate proposals in their local board area (noting that any new local targeted rates and/or BIDs must have been consulted on before they can be implemented).

Funding for locally driven initiatives (LDI)

16. Local boards are allocated funding annually to spend on local projects or programmes that are important to their communities. This funding is for ‘locally driven initiatives’ or LDI. Local boards can approve LDI capital projects up to $1 million; projects over that amount need approval from the Governing Body.

17. Local boards can recommend to the Governing Body to convert LDI operational funding to capital expenditure for 2019/2020 if there is a specific need to do so, or Governing Body approval may be needed for the release of local board specific reserve funds, which are funds being held by the council for a specific purpose.

18. Local boards can defer LDI projects where there was an agreed scope and cost, but the project/s have not been delivered.

Local board advocacy

19. Local boards are requested to approve any advocacy initiatives for consideration by the Governing Body and inclusion to the 2019/2020 Local Board Agreement, noting that in this triennium, a longer-term approach has been taken to progress initiatives that are unable to be funded by local board budgets. The approach used the annual budget, 10-year budget and local board plan processes to progress and advise on a narrower range of local board initiatives in a more comprehensive way.

20. As part of the 10-year Budget 2018-2028, additional funding was provided to progress the priority advocacy initiative of each local board (the one local initiative (OLI)). All OLIs are progressing with funding either allocated or earmarked in the 10-year budget.

Local board input on regional plans

21. Local boards have a statutory responsibility for identifying and communicating the interests and preferences of the people in its local board area in relation to the context of the strategies, policies, plans, and bylaws of Auckland Council. This report provides an opportunity for the local board to provide input on two plans, the Annual Budget 2019/2020 and the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers.

Regional issues in the Annual Budget 2019/2020

22. The annual budget sets out Auckland Council priorities and how it is going to pay for them. The regional consultation on the proposed annual budget focused on two topics:

· changes to rates and fees

o annual waste management changes

o food scraps targeted rate

o Waitākere rural sewerage targeted rate

o urban boundary rating

o rating of religious use properties

o regulatory fees

· draft Tūpuna Maunga o Tamaki Makaurau Authority – Operational Plan 2019/2020.

23. The consultation on the annual budget also included key priorities for each local board area. Decisions on local board priorities will be made when local board agreements are considered in June 2019.

24. The feedback form contained one question relating to changes to rates and fees. Consultation feedback received from the Māngere-Ōtāhuhu Local Board area on key regional issues in the annual budget are summarised in Attachment A, along with an overview of any other areas of feedback on regional proposals with a local impact.

25. Local boards may wish to provide feedback on these regional issues for consideration by the Governing Body.

The proposed amendment to the 10-year Budget 2018-2028 regarding property transfers

26. The regional consultation on the proposed amendment to the 10-year Budget 2018-2028 focused on a proposal to transfer the legal ownership of $790 million of city centre waterfront properties from Panuku to Auckland Council. Panuku would continue to manage the properties. The resulting ownership structure would reduce governance duplication, increase consistency with other development areas and maximise future flexibility.

27. The feedback form contained one question relating to this proposed amendment. Consultation feedback received from the Māngere-Ōtāhuhu Local Board area on the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers is summarised in Attachment A.

28. Local boards may wish to provide feedback on the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers for consideration by the Governing Body.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

29. The Annual Budget 2019/2020 is an Auckland Council group document and will include budgets at a consolidated group level. Consultation items and updates to budgets to reflect decisions and new information may include items from across the group.

30. The key impact of the proposed amendment to the 10-year budget regarding property transfers on the group is the potential impact on Panuku. Panuku staff and board have been engaged in the development of these options. Governing Body will make their decision regarding this on 20 June 2019.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

31. Local board decisions and feedback are being sought in this report. Local boards have a statutory role in providing local board feedback on regional plans.

32. Local boards play an important role in the development of the annual budget and local board agreements form part of the annual budget. Local board nominees have also attended Finance and Performance Committee workshops on the annual budget, and a special briefing was arranged on the proposed amendment to the 10-year budget regarding property transfers.

Tauākī whakaaweawe Māori

Māori impact statement

33. Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual budget are important tools that enable and can demonstrate council’s responsiveness to Māori.

34. Local board plans, which were developed in 2017 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community.

35. Attachment A includes analysis of submissions made by mana whenua and mataawaka entities who have interests in the rohe/local board area.

36. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Ngā ritenga ā-pūtea

Financial implications

37. This report is asking for local board decisions on financial matters in local board agreements that need to then be considered by the Governing Body.

38. Local boards are also providing input to regional plans. There is information in the consultation material for each plan with the financial implications of different options.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39. Local boards need to make recommendations on these local financial matters for the Annual Budget 2019/2020 by 8 May 2019, in order for the Governing Body to be able to make decisions on them when considering the annual budget in May 2019.

Ngā koringa ā-muri

Next steps

40. Local boards will approve their local board agreements and corresponding work programmes in June.

41. Recommendations and feedback from local boards will be provided to the relevant Governing Body committees for consideration during decision-making, as outlined in the table below:

Decision dates for regional plans

Plan	Decision-maker	Scheduled meeting
Annual Budget 2019/2020	Governing Body	22 May 2019
The proposed amendment to the 10‑year Budget 2018-2028	Governing Body	22 May 2019

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Consultation Feedback report	81
b ⇩	Written Submissions	95
c ⇩	Events Feedback	201
d ⇩	Regional Wide Social Media Feedback	229

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Signatories

Authors

Beth Corlett – Advisor Plans and Programmes

Daniel Poe – Action Senior Local Board Advisor

Authorisers

Louise Mason - GM Local Board Services

Rina Tagore - Relationship Manager Mangere-Otahuhu & Otara-Papatoetoe

Māngere-Ōtāhuhu Local Board

17 April 2019

Chairperson	Lemauga Lydia Sosene
Deputy Chairperson	Togiatolu Walter Togiamua
Members	Tauanu’u Nick Bakulich
	Carrol Elliott, JP
	Makalita Kolo
	Tafafuna’i Tasi Lauese, JP
	Christine O'Brien