Agenda of Maungakiekie-Tāmaki Local Board

Maungakiekie-Tāmaki Local Board

23 April 2019

ITEM TABLE OF CONTENTS PAGE

1 Welcome 2

2 Apologies 2

3 Declaration of Interest 2

4 Confirmation of Minutes 2

5 Leave of Absence 2

6 Acknowledgements 2

7 Petitions 2

8 Deputations 2

8.1 Mad Ave Community Trust 2

9 Public Forum 2

10 Extraordinary Business 2

11 Governing Body Member's Update 2

12 Chairperson's Report 2

13 Board Member's Reports 2

14 Maungakiekie-Tāmaki Local Board Grants Programme 2019/2020 2

15 Maungakiekie-Tāmaki Strategic Partnerships Grants 2018/2019 Round One 2

16 Tamaki Open Space Network Plan 2

17 Ruapotaka Marae Lease Area 2

18 Approval of notification of intention to prepare a reserve management plan for Waikaraka Park 2

19 New Road Name for a Subdivision at 28 Farringdon Street, Glen Innes 2

20 Proposed Glen Innes Business Association Inc. Business Improvement District (BID) Programme Boundary Expansion Map 2

21 Local board decisions and input into the Annual Budget 2019/2020 and the proposed amendment to the 10-year Budget 2018-2028 2

22 Regional Facilities Auckland Second Quarter Performance Report for the Quarter Ending 31 December 2019 2

23 Auckland Transport Monthly Update 2

24 Governance Forward Work Calendar 2

25 Record of Maungakiekie-Tāmaki Local Board Workshops 2

26 Urgent decision - Maungakiekie-Tamaki Local Board feedback on the Department of Conservation proposal to revoke the Reserves Act 1977 delegations (Covering report) 2

27 Consideration of Extraordinary Items

PUBLIC EXCLUDED

28 Procedural Motion to Exclude the Public 2

23 Auckland Transport Monthly Update

a. Royal Oak Roundabout Proposed Safety Improvements 2

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Maungakiekie-Tāmaki Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 26 March 2019, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Maungakiekie-Tāmaki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Mad Ave Community Trust

Te take mō te pūrongo

Purpose of the report

1. Providing Veeshayne Patuwai of Mad Ave Community Trust the opportunity to present to the board on the Urutapu leadership program for Kōhine Māori.

Whakarāpopototanga matua

Executive summary

2. As per standing orders the Chairperson has approved the deputation request from Mad Ave Community Trust.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) thank Veeshayne Patuwai and the group from Mad Ave Community Trust for their attendance.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

No.	Title	Page
a ⇩	Chairperson's Report April 2019	2

No.	Title	Page
a ⇩	Member M Meredith's Report April 2019	2

Maungakiekie-Tāmaki Local Board

23 April 2019

Maungakiekie-Tāmaki Local Board Grants Programme 2019/2020

File No.: CP2019/03842

Te take mō te pūrongo

Purpose of the report

1. To adopt the Maungakiekie-Tāmaki Local Board Grants Programme 2019/2020

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3. The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year.

4. This report presents the Maungakiekie-Tāmaki Grants Programme 2019/2020 for adoption (see Attachment A).

Ngā tūtohunga

Recommendation

That the Maungakiekie-Tāmaki Local Board:

a) adopt the Maungakiekie-Tāmaki Grant Programme 2019/2020.

Horopaki

Context

5. The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

6. The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year. The local board grants programme guides community groups and individuals when making applications to the local board.

7. The local board community grants programme includes:

• outcomes as identified in the local board plan

• specific local board grant priorities

• which grant types will operate, the number of grant rounds and opening and closing dates

• any additional criteria or exclusions that will apply

• other factors the local board consider to be significant to their decision-making.

8. Once the local board grants programme 2019/2020 has been adopted, the types of grants, grant rounds, criteria and eligibility with be advertised through an integrated communication and marketing approach which includes utilising the local board channels.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. The new Maungakiekie-Tāmaki Grants Programme has been workshopped with the local board and feedback incorporated into the grants programme for 2019/2020.

10. The new grant programme includes:

· grant round dates which exclude decision dates coinciding with the local government elections in October 2019

· a quick response round in 2020 to enable applicants to apply for a grant throughout the financial year, up to a maximum of $4000.

· Additional lower priorities of:

o ongoing administration costs – for example wages, salaries or rent

o fundraising activities for a group or organisation

o projects or events that are outside the local board

o initiatives that are eligible and can be funded by central government

o projects that do not demonstrate any benefit to the wider community

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

12. Based on the main focus of an application, a subject matter expert from the relevant council unit will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

13. The grants programme has been developed by the local board to set the direction of their grants programme. This programme is reviewed on an annual basis.

Tauākī whakaaweawe Māori

Māori impact statement

14. All grant programmes respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to organisations delivering positive outcomes for Māori. Applicants are asked how their project aims to increase Māori outcomes in the application process.

Ngā ritenga ā-pūtea

Financial implications

15. The budget allocation of grants to community groups is within the adopted Long-term Plan 2018-2028 and local board agreements.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

16. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy. Therefore, there is minimal risk associated with the adoption of the grants programme.

Ngā koringa ā-muri

Next steps

17. Implementation will be planned and the local board grants programme will be advertised through the local board and council channels, including the council website, local board Facebook page and communication with past recipients of grants.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Maungakiekie-Tāmaki Grants Programme 2019/2020.	2

Ngā kaihaina

Signatories

Author

Marion Davies - Grant Operations Manager

Authorisers

Shane King - Head of Operations Support

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

23 April 2019

Maungakiekie-Tāmaki Strategic Partnerships Grants 2018/2019 Round One

File No.: CP2019/05794

Te take mō te pūrongo

Purpose of the report

1. To approve the allocation of funding for the Maungakiekie-Tāmaki Strategic Partnerships Grants, Round One 2018/2019.

Whakarāpopototanga matua

Executive summary

2. The Maungakiekie-Tāmaki Local Board provides Strategic Partnerships Grants to support community organisations to deliver on initiatives which align to the local board’s priorities and outcomes.

3. The Maungakiekie-Tāmaki Strategic Partnerships Grants 2018/2019 work programme line 1006 has a total budget allocated of $507,000.

4. The amount available for allocation to strategic partnerships grants in round one was $259,978.

5. Expressions of interest (EOI) for grants round one opened to community groups on 3 December 2018 and closed on 14 January 2019.

6. Eleven expressions of interest (EOI) were received and assessed by staff for their alignment to the criteria outlined in the Maungakiekie-Tāmaki Strategic Partnerships Grants 2018/2019 framework (Attachment A).

7. On 26 March 2019, the local board approved the allocation of $99,534 across four EOI with strong alignment to the grants criteria and local board priorities (resolution MT/2019/30).

8. The remaining amount available for allocation to strategic partnerships grants round one is $160,444.

9. Seven EOI (Attachment B) were presented to the local board at a workshop on 2 April 2019 to discuss their alignment with the local board’s priorities for the grants.

10. Four EOI were assessed to have low alignment with the criteria. Staff have worked with these organisations to connect them with other funding rounds that are more aligned to the intended outcomes of their initiatives.

11. Three EOI were assessed to strongly align with the grants criteria and local board priorities and are recommended for funding, totalling $53,000.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) approve the following Strategic Partnerships Grants Round One 2018/2019:

Application ID	Applicant	Project	Recommended funding
0006-MTSP	Rākau Tautoko	Maungakiekie-Tāmaki Youth Wellbeing Community of Practice and Learning	$10,000
00007-MTSP	YMCA	Raise Up Youth Development Programme	$13,000
00011-MTSP	Ruapotaka Marae	Āwhina Tangata ki te Hapori o Tāmaki	$30,000
Total			$53,000

b) decline the following applications for Strategic Partnerships Grants Round One 2018/2019:

Application ID	Applicant	Project	Recommended funding
00002-MTSP	Dance and Arts Therapy New Zealand	Multi-modal arts therapy holiday programme for young people with special needs and disabilities	$0
00004-MTSP	Glen Innes Chinese Friendship Group	Celebration of Chinese National Day, 2019 Christmas Events & 2020 Chinese New Year Festival	$0
00009-MTSP	Tim Bray Theatre Trust	Theatre for Children at Te Oro, Glen Innes	$0
00012-MTSP	Wriggle & Reo	Wriggle & Reo	$0

Horopaki

Context

12. The purpose of the Strategic Partnerships Grants is to support initiatives that will deliver against outcomes identified in the Maungakiekie-Tāmaki Local Board Plan 2017; these include youth empowerment, neighbourhood development, active participation, economic growth, improving outcomes for Māori and community safety.

13. The Strategic Partnerships Grants 2018/2019 work programme line 1006 has a total budget of $507,000, which is distributed through contestable and non-contestable grants.

14. The amount available for allocation to strategic partnerships grants round one was $259,978.

15. A call for EOI opened on 3 December 2018 and closed on 14 January 2019.

16. On 26 March, the local board approved the allocation of $99,534 across four EOI with strong alignment to the grants criteria and local board priorities (resolution MT/2019/30).

17. The remaining amount available for allocation to strategic partnerships grants round one is $160,444.

18. Seven EOI were presented to the local board at a workshop on 2 April 2019 to discuss their alignment with the local board’s priorities for the grants.

Tātaritanga me ngā tohutohu

Analysis and advice

19. Staff assessed the seven EOI against the priority outcomes and criteria set out in the Maungakiekie-Tāmaki Strategic Partnerships Grant 2018/2019 framework.

20. Three EOI were assessed to strongly align with the criteria and are recommended for funding in round one.

21. Funding these initiatives will enable the local board to:

· support more programmes that deliver on the outcomes set out in the local board plan and the local board safety plan

· strengthen its strategic partnerships with more organisations

· align efforts with other funders such as other government organisations, the philanthropic sector and businesses.

22. Staff recommend allocating a total of $53,000 to the following three EOI with high alignment:

Application ID	Applicant	Project	Requested funding	Recommended funding	Reason for part-funding
0006-MTSP	Rākau Tautoko	Maungakiekie-Tamaki Youth Wellbeing Community of Practice and Learning	$30,000	$10,000	Fund $10,000 towards the Tāmaki component of this initiative. On 13 September 2018, youth organisations operating in Maungakiekie identified their intention to develop a locally-led network and build the capability of local youth organisations in Maungakiekie. Staff recommend the local board to continue pursuing this goal with Maungakiekie-based organisations.
00007-MTSP	YMCA	Raise Up Youth Development Programme	$20,000	$13,000	The placemaking and activations (events and workshops) portion of the proposal aligns strongly with the outcomes sought through the strategic partnerships grants around connecting neighbourhoods and activating town centres. This aspect of the proposal costs $13,000. The remaining $7,000 was requested to cover costs such as uniforms, travel costs, a youth leadership camp and materials for the programme (not for the events). This aspect does not have a strategic alignment with the local board outcomes or strategic partnerships criteria.
00011-MTSP	Ruapotaka Marae	Āwhina Tangata ki te Hapori o Tāmaki	$30,000	$30,000	This initiative directly delivers on the focus area ‘serve local Māori communities’ and interweaves this outcome with strengthening neighbourhood connectedness by educating local communities about and promoting Te Ao Māori and Tikanga; creating connections between residents, Glen Innes and the Māori history of the land; and developing the sense of belonging of new communities in an area where significant changes are taking place through development. It is the only EOI that involves a partnership with mana whenua.
Total				$53,000

23. Four EOI were assessed to have low alignment with the criteria. Staff have worked with these organisations to connect them with alternative funding sources that are more aligned to the intended outcomes of their initiatives.

24. Staff recommend declining the following four EOI with low alignment:

Application ID	Applicant	Project	Reason to decline
00002-MTSP	Dance and Arts Therapy New Zealand	Multi-modal arts therapy holiday programme for young people with special needs and disabilities	The applicant did not provide sufficient evidence that funding would support partnerships or leverage investments through their initiative. The proposal has stronger alignment with local community grants. The applicant was encouraged to make an application to the Community Grants round, and their application has since been submitted.
00004-MTSP	Glen Innes Chinese Friendship Group	Celebration of Chinese National Day, 2019 Christmas Events & 2020 Chinese New Year Festival	The applicant did not provide sufficient evidence that funding would support partnerships or leverage investments through their initiative. The proposal has stronger alignment with local community grants. The applicant was invited to make an application to the next Community Grants round.
00009-MTSP	Tim Bray Theatre Trust	Theatre for Children at Te Oro, Glen Innes	The applicant did not provide sufficient evidence that funding would support partnerships or leverage investments through their initiative. Although the initiative would bring people together, it does not generate opportunities for participation and interaction among the audience. There is no strategy around the play becoming a regular event to engage young people. The project has stronger alignment with the Community Grants criteria, and the applicant has been encouraged to apply for the next Community Grants round.
00012-MTSP	Wriggle & Reo	Wriggle & Reo	The applicant did not provide sufficient evidence that funding would support partnerships or leverage investments through their initiative. The proposed initiatives have stronger alignment with Community Places programmes. The applicant was introduced to the Community Places team and a services agreement is being developed for programme delivery in the Oranga and Onehunga community centres.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

25. Staff work closely with Panuku to align activity and maximise impact in Panmure and Onehunga, and with the Strategic Partnerships department to scope partnerships with private organisations.

26. Staff regularly engage with cross-council staff on the progress of the Strategic Partnerships.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. The local board is responsible for the allocation of the Maungakiekie-Tāmaki Strategic Partnerships Grant 2018/2019.

28. The aim of Maungakiekie-Tāmaki Strategic Partnerships Grant is to leverage investment that will deliver projects and programmes that achieve outcomes identified in the Local Board Plan 2017.

29. Seven EOI were presented to the local board at a workshop on 2 April 2019 to discuss their alignment with the local board’s priorities for the grants.

Tauākī whakaaweawe Māori

Māori impact statement

30. Māori make up 13 per cent of the local board population, which is higher than the Auckland average by two per cent.

31. The Maungakiekie-Tāmaki Strategic Partnerships Grant 2018/2019 aims to respond to council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori.

32. Staff recommend the local board approve the application of Ruapotaka Marae, which services the local Māori community and aims to create opportunities to promote and educate local communities about Te Ao Māori and Tikanga.

Ngā ritenga ā-pūtea

Financial implications

33. The Maungakiekie-Tāmaki Strategic Partnerships Grants 2018/2019 work programme line 1006 has a total budget allocated of $507,000.

34. The amount available for allocation to strategic partnerships grants in round one was $259,978.

35. On 26 March, the local board approved the allocation of $99,534 across four EOI (MT/2019/30).

36. The residual amount available for allocation to strategic partnerships grants round one is $160,444.

37. Staff recommend allocating $53,000 across three EOI for round one.

38. A second round of EOI is currently open for applications from community organisations. Eligible EOI will be presented to the local board for consideration in May 2019.

39. If no further eligible funding applications are received this financial year, then any unallocated budget will be carried forward to the 2019/2020 financial year.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40. The allocation of grants occurs within the guidelines and criteria of the Maungakiekie-Tāmaki Strategic Partnerships Grant. The assessment process has identified a low risk associated with funding the expressions of interest in this round.

Ngā koringa ā-muri

Next steps

41. Staff will notify applicants of the local board’s decision and create funding agreements.

42. Staff will include progress updates on the funded initiatives for the local board in quarterly reports and grant recipients will be invited to present their final accountability report at a local board workshop after they have completed their funded initiative.

43. Maungakiekie-Tāmaki Strategic Partnerships Grants Round Two opened on 1 March and will close on 29 April 2019. Staff will workshop EOI received for round two with the local board in May 2019.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Maungakiekie-Tāmaki Strategic Partnerships Grants 20182019 framework	2
b ⇩	Summary of expressions of interest	2

Ngā kaihaina

Signatories

Author

Catalina Vercelli - Arts and Culture Project Lead

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

23 April 2019

Tamaki Open Space Network Plan

File No.: CP2019/05107

Te take mō te pūrongo

Purpose of the report

1. To endorse the Open Space Network Plan (Attachment A).

Whakarāpopototanga matua

Executive summary

2. The open space network plan will assist local board decision-making and provide a framework for the development of open space over the next 10 to 15 years.

3. The purpose of the plan is to set out actions to deliver a sustainable, quality open space network that can respond to, and accommodate, anticipated population growth.

4. In September and October 2018, the council sought feedback on the network plan from the local community. The feedback generally affirmed the current state, key moves and actions as being appropriate for the open space network.

5. The feedback identified minor changes for improvement:

· change the name of the plan and the lifespan of the document to 2019-2034

· correct and consistent language

· refer to Māori principles and other documents and include commitment to Te Mana o te Wai

· update the park user research with more recent data

· include the exploration of a possible location for a Pasifika fale.

6. There is a low reputational risk in endorsing the open space network plan as public consultation has already been undertaken.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) endorse the Open Space Network Plan (Attachment A)

b) delegate approval of minor amendments to the document to the Chairperson of the Maungakiekie-Tāmaki Local Board and the Chairperson of the Ōrākei Local Board.

Horopaki

Context

7. An open space network plan (network plan) has been prepared for the Tāmaki area. It includes land in both the Maungakiekie-Tāmaki and Ōrākei Local Board areas.

8. The network plan was prepared in consultation with the Maungakiekie-Tāmaki and Ōrākei Local Boards, partners and key stakeholders. It is informed by the Neighbourhood Parks Research from 2015 and 2017.

9. The network plan analyses the current state of the Tāmaki open space network. It also sets out six key moves that provide the framework for actions that inform future development over the next 10 to 15 years.

10. This network plan was prioritised ahead of the full network plans for the Maungakiekie-Tāmaki and Ōrākei Local Boards to allow them to respond to open space development and possible land exchanges proposed by the Tāmaki Regeneration Company.

11. The network plan outlines the Maungakiekie-Tāmaki and Ōrākei Local Boards’ aspirations and priorities for the future development of local parks and open spaces. The plan responds to the anticipated growth in the Tāmaki area, including changes in demographics and patterns of usage.

Consultation

12. Consultation was undertaken to provide the two local boards with an indication of the community’s thoughts on the draft network plan.

How we consulted

13. Consultation took place between 11 September and 8 October 2018. A range of engagement activities were undertaken to encourage the public to have their say.

14. The feedback confirmed that the current state and the issues and opportunities are an accurate reflection of the community’s views. The key moves and actions are appropriate for the open space network and will address much of the feedback received.

15. Council received the following feedback:

· 461 public submissions, the majority were from individuals and 21 from organisations

· notes from a hui with mana whenua.

Summary of consultation feedback

16. The report (Attachment B) summarises the results of the consultation. Many comments were out of scope including operational and maintenance matters, or related to the work being carried out by the Tāmaki Regeneration Company such as housing and development.

17. The key messages of the report are described below:

· parks are enjoyed for green spaces and nature the most

· concerns were expressed over facilities due to lack of maintenance

· maintaining and updating facilities would increase utilisation of parks and open spaces

· well-maintained toilets and more lighting would improve safety

· more cycleways and improved pathways would encourage walking and cycling

· there is appetite for inclusive playgrounds for all ages and abilities.

Tātaritanga me ngā tohutohu

Analysis and advice

Current state

18. The main strengths of the existing open space network include:

· a well-connected network of open spaces along the Tāmaki Estuary

· a rich cultural heritage.

19. The main challenges relating to the existing open space include:

· a lack of useable flat areas for informal recreation

· many open spaces have poor street frontage and are surrounded by high fences, which provides opportunities for antisocial behaviour to occur.

Key moves

20. Six key moves have been identified to structure actions to develop Tāmaki’s open space network. They respond to the issues and opportunities identified through the current state analysis.

21. Table 1 below outlines the issues and opportunities that relate to the Tāmaki area within each key move.

Table 1: Overview of key moves and issues and opportunities for prioritised actions

Key move

Issues and Opportunities

Improve open space quality – respond to urban intensification

· Increase open space provision in areas of poor provision

· Increase access to open space

· Increase sportsfield quality

· Provide for growth

· Increase areas of useable open space

Provide for plan and informal recreation – respond to the evolving recreational needs of young and increasingly diverse communities

· Few flat spaces

· Limited informal recreation infrastructure

· Playgrounds of a similar age, quality and design

· No provision of activities for youth

· No network of play opportunities

Improve safety and surveillance – create attractive and well-connected networks to contribute to safer environments

· Poor park configuration

· Anti-social behaviour

· Poor street frontage

Reaffirm and revitalise Mana Whenua identity – provide opportunities for cultural expression

· Reinstating the area (pathways/connections) between the mosaic of significant cultural sites and places (Tohu)

· Referencing the oral traditions and histories of mana whenua through appropriate place names and Māori urban design responses within the built environment and open space (Whakapapa)

· Fostering mutual understanding through the sharing of stories and interactive design outcomes that provide a focus on cultural narrative (Mahi Toi)

· Creating a unique point of difference and sense of community by acknowledging the importance of the cultural landscape and placemaking in the regeneration of the open space network (Kotahitanga)

Improve biodiversity and water quality – protect and enhance the parks and reserves

· Limited native planting

· No water sensitive design in parks

· Implement Tāmaki Stormwater Mangement Plan

· Treat and improve stormwater

· Plantings that provide food and habitat for wildlife

Improve connectivity – develop a hierarchy of walking, cycling and green corridor networks to connect and engage the communities

· Improve access to the coast

· Implement greenways plan

· Provide a network of play opportunities

· Provide for jogging

· Poor connectivity

22. The long-term goal is for a sustainable, quality open space network.

Prioritised actions

23. The primary purpose of the network plan is to prioritise actions to improve the open space network. Prioritisation provides a strategic direction to improve the open space network.

24. The following list of principles were considered when prioritising actions:

· existing capital works programmes and contractual commitments

· local board priorities

· land identified by the Tāmaki Regeneration Company for prioritised development

· influences such infrastructure projects, integrated planning with other stakeholders such as Healthy Waters.

25. Actions are focussed on individual reserves. The timeframes indicate when park developments are likely to be started, rather than how long they will take to deliver.

Potential land exchanges

26. A series of land exchanges are proposed by the Tāmaki Regeneration Company to improve the configuration of the open space network. Local boards have an advocacy role in the land exchange process.

27. The community will be formally consulted on any land exchange proposal, in accordance with the Reserves Act 1977.

Recommended changes to the network plan

28. The results of the public consultation have formed the basis of recommended changes to the network plan.

The title of the network plan is confusing

29. There was some confusion expressed over the area covered by the network plan.

30. Staff recommend changing the name of the network plan to remove reference to Tāmaki. The network plan could be renamed the Open Space Network Plan for part of Panmure, Glen Innes and Saint Johns. This references the neighbourhoods rather than the ward area and removes mistaken connections being made to the Tāmaki Regeneration Company.

Changes apply to the whole document

31. The following are proposed changes to be included within the network plan:

· ensure the use of terminology, in particular te reo Māori, is correct and consistent

· include broad statements that refer to Māori principles and other documents

· change the lifespan of the document to 2019-2034.

· add Ōrākei Local Board research and broad consultation results to the Park User Research and Satisfaction section. This will update the network plan with more recent data.

· indicate commitment to Te Mana o te Wai, as requested by mana whenua

· include the exploration of a possible location for a Pasifika fale, which was mentioned on multiple occasions by the community in their feedback.

The proposed land exchanges are generally supported

30. A summary of the feedback on the potential land exchanges is outlined below:

· the majority of respondents supported the land exchanges

· 19 respondents did not support all, or all except one, land exchange

· 100 respondents supported all, or all except one, land exchange

· general comments relate to drainage matters, useable flat space, protection of views and loss of open space

· specific comments are mainly on the loss of Mauinaina Reserve, Torino Reserve and Court Crescent Reserve.

30. It is recommended that the proposed land exchanges are retained within the network plan, but moved to an appendix.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32. The endorsement of the network plan will provide a direction to staff on the potential actions that can be prioritised across the network of open space. Parks, Sport and Recreation will help to implement the actions within the network plan. This area of council is familiar with the network plan having been involved in its development.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

33. Staff engaged the Maungakiekie-Tāmaki and Ōrākei Local Boards in the preparation of the network plan through a series of workshops from July 2017 to February 2019.

34. The key moves were approved by the Maungakiekie-Tāmaki Local Board at their business meeting of 28 February 2017. The Ōrākei Local Board approved the key moves at their business meeting of 16 March 2017.

35. The network plan will be reported to the 16 May 2019 meeting of the Ōrākei Local Board for endorsement.

Tauākī whakaaweawe Māori

Māori impact statement

36. The provision of quality parks and open spaces help to facilitate Māori participation in sport and recreation.

37. Staff engaged with mana whenua in September 2017 to seek their views and values in relation to the open space network in Tāmaki. An opportunity was identified to integrate a mana whenua perspective into the network plan. This has been incorporated into the plan via key move four, reaffirm and revitalise the mana whenua identity.

38. Staff engaged with mana whenua and mataawaka at a hui on 2 November 2018 to seek their views on the network plan.

39. Aspirations and priorities for the open space network in Tāmaki include:

· improving water and environmental quality and a commitment to Te Mana o te Wai

· identifying and highlighting the headwaters in the area

· making parks attractive and safe with adequate facilities for locals to use

· promoting kaitiakitanga of parks and the facilities within them

· promoting use of local parks with local residents

· incorporating Māori names and storytelling signage in parks

· preventing crime and making parks feel safe.

40. These views will be incorporated into the network plan.

Ngā ritenga ā-pūtea

Financial implications

41. There is no funding in the Long-term Plan 2015-2025 to implement projects in the network plan beyond renewal of existing assets and planned capital expenditure.

42. Budget is provided in an Infrastructure Funding Agreement between Auckland Council and the Tāmaki Regeneration Company. The council has provided a fund to support approved works within the Tāmaki regeneration area that are critical to the successful enabling of the redevelopment. This includes expenditure on some parks and open space projects that have been approved by the local boards. The fund will also include growth revenues as part of the regeneration.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

43. There is a low reputational risk of endorsing the network plan as public consultation has already been undertaken.

44. There is a risk that identified actions within the network plan will not be implemented due to lack of funding. The local board can use its locally-driven initiative funding and advocate for additional growth funding to implement projects outlined in the plan.

Ngā koringa ā-muri

Next steps

45. The network plan will be reported to the 16 May 2019 meeting of the Ōrākei Local Board for endorsement.

46. Following endorsement of both local boards, the plan will be implemented over the next 10 to 15 years as budgets allow.

47. Staff will amend the network plan to include the minor amendments approved by the Chairperson of Maungakiekie-Tāmaki Local Board and the Chairperson of the Ōrākei Local Board.

Ngā tāpirihanga

Attachments

No.	Title	Page
a	Draft Tamaki Open Space Network Plan (Under Separate Cover)
b ⇩	Consultation Feedback Overview Final Report	2

Ngā kaihaina

Signatories

Author

Emma Golightly - Team Leader - Parks and Recreation Policy

Authorisers

Ruth Woodward - Manager Parks & Recreation Policy

Paul Marriott-Lloyd - Senior Policy Manager

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

23 April 2019

Ruapotaka Marae Lease Area

File No.: CP2019/05728

Te take mō te pūrongo

Purpose of the report

1. This report invites the Maungakiekie-Tāmaki Local Board to confirm the area they will consider for a future lease proposal and land owner approval for the redevelopment of Ruapotaka Marae (subject to all necessary statutory and council approvals) as shown on the map of the Ruapotaka and Maybury Reserves in Attachment A.

Whakarāpopototanga matua

Executive summary

2. Ruapotaka Marae is a mataawaka marae located in Ruapotaka Reserve, within the Glen Innes Town Centre. The marae is seeking land owner approval to expand and redevelop Ruapotaka Marae into Maybury Reserve.

3. Since resolution MT/2017/145 (see below at 11.) was passed on 22 August 2017 staff have been working with the marae to progress the land owner approval application and to facilitate a design of the marae that is both compatible with the wider goals for Maybury Reserve and considers the many demands on this space.

4. The Maungakiekie-Tāmaki Local Board Plan 2017 mentions the boards support of the redevelopment of Ruapotaka Marae. The local board allocated $25,000 in FY17/18 and $30,000 in FY18/19 to provide capability building, professional advice and liaison services to Ruapotaka Marae as required to progress the marae redevelopment project.

5. This report recommends the local board agree to consider a lease proposal and application for land owner approval for the Ruapotaka Marae redevelopment within the area shown on Attachment A, noting that reclassification of this portion of Maybury Reserve would need to take place before grant of any formal approval.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) agree to consider a lease proposal and application for land owner approval, subject to all necessary statutory and council approvals, for the Ruapotaka Marae redevelopment within the area shown on Attachment A.

Horopaki

Context

6. Ruapotaka Marae is a mataawaka marae located in Ruapotaka Reserve, within the Glen Innes Town Centre. Since it opened in 1986, Ruapotaka Marae has focused on advancing Māori wellbeing, innovation and enterprise, and has adapted its programmes and activities to service the diverse communities of the Glen Innes, Panmure and Point England (Tāmaki area).

7. Auckland Council recognises that Ruapotaka Marae acts as a community hub for Tāmaki due to its welcoming and inviting nature (2014 Tāmaki Community Needs Assessment), and has historically partnered with Ruapotaka Marae to engage Tāmaki communities and consulted with the marae prior to making decisions relevant to the Tāmaki area.

8. Members of Ruapotaka Marae have highlighted to staff on numerous occasions that the size of the buildings no longer suits the current and growing community needs, and in many cases, the marae has to use the outdoor area to host ceremonies due to the high number of attendees.

9. The necessity to redevelop the marae to give it a place of prominence in Maybury Reserve is recognised in the 2017 Maungakiekie-Tāmaki Local Board Plan.

10. On 22 August 2017 the Maungakiekie-Tāmaki Local Board passed resolution number MT/2017/145 which stated that the Maungakiekie-Tāmaki Local Board:

confirm its commitment to progressing the Maybury and Ruapotaka precinct development including the Ruapotaka Marae upgrade and request officers to provide a timeline for the concept planning and discuss potential funding options.

11. Following this resolution, staff have been working with Ruapotaka Marae to progress their application for land owner approval to expand and redevelop Ruapotaka Marae into Maybury Reserve.

12. Since then several design iterations have been produced showing the marae’s aspirations and intentions with respect to the redevelopment.

Tātaritanga me ngā tohutohu

Analysis and advice

Strategic context

13. The importance of marae and council’s support for community marae is outlined in the Facility Partnerships Policy adopted 2018. Marae support positive outcomes for Māori in particular and play a role in fostering social, cultural and economic development in the wider community.

14. Support for Ruapotaka Marae also demonstrates council’s commitment to the principles of the Treaty of Waitangi/Te Tiriti o Waitangi including support for mataawaka.

The proposal and Maybury Reserve

15. In addition to the marae redevelopment there are a variety of other demands and pressures on, and projects planned for Maybury Reserve. These all need to be considered to determine an appropriate potential lease area for the Ruapotaka Marae expansion and redevelopment. These are shown in the draft Tāmaki Open Space Network Plan and include:

· Proposed greenways through Maybury, both east-west and north-south:

o east-west shared path creating a strong link from Glen Innes town centre to Tāmaki River

o north-south shared path creating a strong link from Talbot Reserve through to Maybury and on to Taniwha Reserve.

· Healthy Waters’ infrastructure plans to improve water quality in the area, including a proposed wetland to the east of the proposed marae lease area to:

o improve water quality, biodiversity and ecological function of the stream through riparian management including erosion control and planting; and

o improve stormwater management and resilience against flood events through development of stormwater wetland.

16. It is also important for the board to consider the wider pressures currently placed on Maybury Reserve and open space in Auckland in general, and to ensure that enough useable open space remains in the local area to serve the community.

17. The proposed lease area indicated in Attachment A will allow for the Greenways and Healthy Waters projects to take place while also allowing for the marae to achieve their goals of expanding their facilities and services. It will also allow council to achieve good sightlines through the park.

18. Staff are comfortable that the location and size of the area shown for the redevelopment in Attachment A will not adversely affect open space outcomes as outlined in the council group impacts and viewssection below.

19. Staff now recommend that the board agree to consider any proposed leasing arrangements and application for land owner approval for the Ruapotaka Marae redevelopment within the area shown on Attachment A. This will give assurance and direction to the marae of where the board will consider a lease (subject to all necessary statutory and council approvals) within Maybury Reserve and help inform the finalisation of the marae designs.

Land status and statutory process

20. Maybury Reserve is described as Lot 193 DP 43833 comprises 2.5055 hectares and is contained in NA26B/906. Sited at 204 Taniwha Street, Glen Innes, Lot 193 is currently held by the Crown through DOC as a classified recreation reserve and vested in the Auckland Council, in trust, for recreation purposes.

21. Given the wide range of suggested activities on the redeveloped Ruapotaka marae, the current Reserve Act recreation classification is not as fit for purpose as a local purpose reserve classification would be. If a proposed lease is supported, reclassifying the lease area to a local purpose (marae) reserve would provide a more aligned and flexible statutory framework for the Council to manage the reserve for the purpose specifically of a marae and therefore permitted activities would likely include all that might reasonably be expected by our community to be carried out on a marae. Advice on classification options however will depend on further detail on the future activities of the marae. As outlined in the financial implications section below, staff are supporting the marae in the provision of a business plan which will help outline the proposed activities of the future marae to ensure the marae is set up for financial sustainability and success.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22. Work is underway on projects within Ruapotaka and Maybury Reserves. This includes planning for enhanced open space and stormwater outcomes on Maybury Reserve. A project to understand community service requirements and options for the Glen Innes Library and Community Hall (as well as three other facilities in Panmure) is also underway.

23. Staff meet regularly with marae staff regarding these projects. The relationship between the marae and council staff is one of collaboration, where staff support the marae through the redevelopment project and help build the marae capability, and marae staff provide tikanga Māori expertise and guidance to council staff.

24. Community Services and Community Facilities staff further note opportunities for the council and marae to improve the existing amenity and use of the open space, including connections and relationships of the marae to the council facilities. Staff will continue to work with the marae to support park and community outcomes, and promote complimentary service offerings as council and marae plans develop over time.

25. Staff have discussed with the marae the following outcomes relating to the park and council facilities, so they can be considered in the design of the marae.

· increased use and activity in the park improving safety - e.g. through orientation of the marae to the park and clear (unfenced) views from the marae over the park

· wide, clear sightlines from Line Road through to Maybury Reserve for improved amenity and safety; allowing for a cycle/pedestrian connection between the town centre and Tāmaki foreshore

· allowing for a safe public pathway from Talbot Reserve to Maybury Reserve

· development of stormwater wetland to manage and treat stormwater flows in this catchment reducing erosion of Omaru Creek and improving water quality, natural habitat and biodiversity

· appropriate parking or traffic management for community users and staff noting parking pressures are likely to increase with the council investment in the Maybury Destination Play space

· allowing for pedestrian connections between the marae and the council facilities (noting the council’s current review of council facilities may result in recommendations to change those facilities)

· increased community pride and connection to the reserve in a coordinated design that takes into account the council planned improvements; and outcomes to support the weaving of historical and cultural values and narratives into the reserve.

Healthy Waters

26. As mentioned, Healthy Waters intend to form a wetland to the east of the proposed marae lease area as well as conduct stream works to improve the quality and function of the Ōmaru Creek. They also plan to install a stormwater detention tank near the proposed new destination play area.

27. While the marae redevelopment in the location identified in this report will not be directly impacted by these works, they are worth mentioning as they are key contributors to the significant demands on Maybury Reserve and represent a net gain of land for stormwater management and a net loss of open space.

28. However, although this reduces some of the passive green space of the reserve it protects and enhances the creek’s water quality and provides a degree of planted amenity.

29. Recreation land that is repurposed to serve a stormwater function will need to be reclassified under the Reserves Act 1977.

Watercare

30. Watercare also have demands on Maybury Reserve, in particular the pump station located in the south-eastern end of the reserve. Again, no impact on the marae proposal, but a contributor to the overall pressures on this space.

TRC/HLC

31. Tamaki Regeneration Company (TRC), now part of Homes, Land, Community (HLC), also have a stake in Maybury Reserve, which is likely to result in more land added to this reserve. Details of this are discussed further on in the risks section of the report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Local board views

32. The Maungakiekie-Tāmaki Local Board Plan 2017 mentions the local boards support of the redevelopment of Ruapotaka Marae.

33. The Maungakiekie-Tāmaki Local Board indicated during a workshop on 4 December 2018 that they would be willing to consider a lease within the area as shown in Attachment A.

34. On 22 February 2019, the local board chair also indicated his support for the outlined area during a hui at Ruapotaka Marae.

Local impact

35. The benefits Ruapotaka Marae offers the local community, as well as the broader Tāmaki area have been outlined previously in this report. A redeveloped marae is expected to enhance the provision of the current services. Details around this as well as any additional services and benefits are expected to be included in a business case, which will be provided prior to seeking formal land owner approval.

36. Development of this portion of the reserve represents a small loss of recreational open space within the local board area. It is important that this is considered, given that this area is growing and there are challenges that come with acquiring new open space. However, it is also noted that additional land opening Maybury Reserve to Taniwha Road has recently vested in the council in a land swap with TRC. This provides a wider Taniwha frontage, better sightlines, and safety of users in the park. The swap also allows space for a large, visible destination play area, mitigating the loss of land for the marae in this location.

Tauākī whakaaweawe Māori

Māori impact statement

37. No formal iwi engagement has taken place with respect to the Ruapotaka Marae redevelopment proposal yet. Once a formalised proposal has been developed, iwi consultation will be an integral part of the process of considering the reclassification and proposed lease of the area, along with public notification.

38. Marae support positive outcomes for Māori and play a role in fostering social, cultural and economic development in the wider community. With a Māori population in Tāmaki of 24.5 per cent (according to 2013 census data) the marae redevelopment is expected to have a positive impact on mataawaka Māori within the local community and wider Auckland region.

39. Support for Ruapotaka Marae demonstrates council’s commitment to the principles of the Treaty of Waitangi/Te Tiriti o Waitangi, including support for mataawaka.

Ngā ritenga ā-pūtea

Financial implications

40. The local board allocated $25,000 in FY17/18 and $30,000 in FY18/19 to provide capability building, professional advice and liaison services to Ruapotaka Marae as required to progress the marae redevelopment project.

41. Auckland Council through the Māori Cultural Initiatives Fund granted $150,000 in FY15/16 to Ruapotaka Marae for the development of a feasibility study for the new buildings, which is currently being developed.

42. The decision associated with this report carries no financial implications in itself. However, there will be some minor costs associated to the formal process of reclassification, when/if that time comes.

43. The decision to lease the area to the Ruapotaka Marae (if made) may have some financial implications for the board should the marae development not be financially sustainable. However, staff are supporting the marae in drafting a business plan which will outline the activities of the redeveloped marae including operating costs and revenue. This will help the marae ensure their redevelopment is financially sustainable in the long term and provide more detail on the type of activities that the public can expect to see at the marae.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

44. As mentioned above, ensuring that the marae redevelopment proposal is sustainable will help mitigate any financial risk associated, in particular with respect to ongoing operational expenditures.

45. The current marae proposal (shown in Attachment B) will also require agreement between the council and HLC on land to be swapped within Maybury Reserve. Such a land swap would be subject to a separate statutory process and decision-making on behalf of the council through the Governing Body.

46. Preliminary discussions between the Parks and Recreation Policy Unit (responsible for negotiating land swaps) and HLC staff supported land to vest into Maybury Reserve to enable pedestrian connections to the south and stormwater outcomes. This land swap could also be adjusted to enable access to the marae. Further discussions are required between the marae, HLC and the council to confirm the extent of land proposed for the swap. It is recommended that an agreement be reached before proceeding to any decision making on granting an agreement to lease, subject to conditions.

Ngā koringa ā-muri

Next steps

47. Council staff are working with the marae and HLC to confirm a potential land swap in the south of Maybury Reserve to enable the marae redevelopment and support park connections and stormwater outcomes.

48. Council staff will also continue to work with the marae to complete their proposal to submit to the local board on a proposed lease agreement. This will include a final proposed design and a business plan, as well as some high-level consenting advice to inform the final proposal.

49. Once all the required information has been provided, and once HLC, council and the marae have confirmed the land swap necessary to enable the marae and provide for park outcomes, staff will assess the information and prepare a report to the local board to advise on the options for reclassifying the reserve and granting land owner approval and an agreement to lease. As noted above, iwi consultation and public notification will form part of that process.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Plan showing the potential lease area for Ruapotaka marae	2
b ⇩	Attachment B - Zoom in plan showing the potential lease area for Ruapotaka marae	2

Ngā kaihaina

Signatories

Author

Devin Grant-Miles - Land Use Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

23 April 2019

Approval of notification of intention to prepare a reserve management plan for Waikaraka Park

File No.: CP2019/04835

Te take mō te pūrongo

Purpose of the report

1. To seek approval for the public notification of the intention to prepare a reserve management plan for Waikaraka Park in the Maungakiekie-Tāmaki Local Board area.

Whakarāpopototanga matua

Executive summary

2. The Maungakiekie-Tāmaki Local Board recently allocated $50,000 to develop a reserve management plan for Waikaraka Park (the RMP) in Onehunga (resolution number MT/2019/22).

3. The area within scope of the RMP encompasses the entire park, including the Waikaraka Park speedway, sports fields, cemetery and ‘park extension’, located in the south-east corner of the park.

4. The RMP will cover park land currently held subject to both the Reserves Act 1977 and Local Government Act 2002. It will be developed using the statutory process set out in the Reserves Act 1977. This process includes two rounds of public consultation.

5. The RMP is intended to be the guiding policy framework for managing use, protection and development of Waikaraka Park. It will include general management principles, objectives and policies.

6. A masterplan will be developed concurrently and will sit alongside the RMP. The purpose of the masterplan is to understand requirements and priorities for the park from a spatial perspective to inform future investment.

7. This report seeks approval from the local board for the notification of the intention to prepare an RMP for Waikaraka Park, the first step in developing the RMP.

8. If any additional funding is required to complete the RMP staff will advise prior to the local board approving the 2019/2020 local board work programme.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) approve public notification of its intention to prepare a reserve management plan for Waikaraka Park and invite written suggestions on the proposed plan.

Horopaki

Context

9. At its meeting on 26 March 2019, the Maungakiekie-Tāmaki Local Board approved $50,000 being reallocated from the 2018/2019 locally driven initiative operating expenditure budget to develop a reserve management plan (RMP) for Waikaraka Park (resolution number MT/2019/22).

10. The funding was allocated following a workshop with the local board on 5 March 2019, where local board members provided informal feedback that they preferred a separate RMP to be developed for Waikaraka Park alongside a local parks management plan for the remainder of the parks in the local board area.

11. The development of these management plans will contribute to the open space goals in Outcome 5 of the Maungakiekie‑Tāmaki Local Board Plan 2017 – Maungakiekie‑Tāmaki has quality infrastructure to match growth.

12. This report seeks the local board’s approval for the notification of the intention to prepare an RMP for Waikaraka Park, the first step in developing this RMP.

Tātaritanga me ngā tohutohu

Analysis and advice

The scope of the RMP

Scope area

13. The 26.7 ha Waikaraka Park is complex, with multiple user groups and interested parties. Uses include speedway, sports fields, a cemetery and an area set aside for “park extension” in the south east corner of the park.

14. The multiple land parcels, which make up the park are held under different legislation, some under the Reserves Act 1977 and some under the Local Government Act 2002 (LGA).

15. Attachment A shows the area proposed to be within scope of the RMP.

Scope of the RMP

16. The RMP is intended to be the guiding policy framework for managing use, protection and development of Waikaraka Park. It will include general management principles, objectives and policies.

17. The RMP will cover all land in the park, held under both the Reserves Act and the LGA.

18. The Reserves Act requires that management plans be prepared for land held under the Act, whilst management plans are not mandatory under the LGA. Land held under the LGA is proposed to also be included in the RMP to support decision-making by the local board and enable a fully integrated management approach.

Scope and status of the masterplan

19. A non-statutory masterplan will be developed concurrently with the RMP.

20. The purpose of the masterplan is to understand requirements and priorities for the park from a spatial perspective to inform future investment, in line with the objectives and policies of the RMP.

21. The masterplan is intended to sit outside the RMP to allow greater flexibility and the ability to respond to changes faster, without the need to review the RMP under the Reserves Act process.

Process and public consultation to develop the RMP

22. The Reserves Act process includes the classification of land within the park as well as two formal public consultation and engagement phases. The purpose of the consultation is to:

· seek feedback to inform the development of a draft RMP (phase 1)

· invite submissions on the draft RMP, including a formal hearings process for objectors or supporters wanting to be heard prior to finalisation of the RMP (phase 2).

23. This report seeks approval to initiate the first step of the process by notifying the intention to prepare an RMP for Waikaraka Park and deliver phase one of the public consultation.

24. An engagement plan will be developed to increase the visibility and public input into the RMP. The public engagement programme will be designed and delivered to support a broad range of community and stakeholder input given the varying activities and interests within the park’s catchment.

25. Attachment B outlines the proposed timeline for the development of the RMP.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. Multiple departments within Auckland Council have had involvement and maintain an ongoing interest in Waikaraka Park including various teams within Community Services and Community Facilities.

27. Within the wider Auckland Council group, Auckland Transport and Panuku Development Auckland have significant interests in the area through various projects, including Transform Onehunga.

28. The New Zealand Transport Authority is currently in the process of re-evaluating the East-West Link project, which could potentially have an impact on the park.

29. The RMP project team is communicating with the various teams, departments and CCOs about the RMP. Feedback to date has been positive and supportive of the project.

30. Ongoing communication and collaboration will be required to ensure successful delivery of this project and integration with other projects in the area.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

31. A local board workshop in March covered potential options to deliver an integrated plan for Waikaraka Park.

32. Local board members present at the workshop expressed strong support to develop an RMP for Waikaraka Park, commencing as soon as possible, to ensure integrated management of the site going forward.

33. There was also strong interest in developing a local parks management plan for the remainder of the parks in the local board area during 2019/2020.

34. A decision and allocation of budget by the local board, will be required to progress the development of the local parks management plan for the remainder of the parks and reserves in the Maungakiekie-Tāmaki Local Board area.

35. Workshops will be held with the local board throughout the development of the RMP.

Tauākī whakaaweawe Māori

Māori impact statement

36. Mana whenua were introduced to the RMP project at a Parks & Recreation South/Central Mana Whenua Engagement Forum on 27 March 2019.

37. Several mana whenua expressed an interest in the project and would like to be involved:

· Ngāti Te Ata

· Te Ahiwaru Waiohua

· Ngāti Tamaoho

· Te Ākitai Waiohua

38. A hui will be set up with mana whenua to seek their feedback on how they want to be involved in guiding the RMP development and proposed land classifications.

Ngā ritenga ā-pūtea

Financial implications

39. $50,000 has been allocated to develop the RMP. Additional funding may be required in 2019/2020 to complete the RMP.

40. At the time of writing this report, details of potential additional funding requirements were not available. Staff will advise of any additional funding required prior to the local board approving its 2019/2020 local board work programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

41. The following table outlines the risks and proposed mitigation:

Risk	Proposed mitigation
Resourcing issues resulting in poor quality outcomes/ extended timeframes	Resourcing will be monitored against agreed timeframes and deliverables and appropriate action taken or timeframes re-negotiated to reflect capacity.
Not meeting stakeholder expectations, especially about balancing different needs and desires.	Ensure community engagement and consultation process is transparent and follows statutory procedure. Support effective community engagement by clearly outlining the statutory and non-statutory elements. At the end of each consultation phase, the loop is closed with mana whenua, stakeholders and the public. Ensure communication is up front, clear, pro-active open and honest.
Political risk – local government elections in October 2019. Potential for change of board members, and new board not supporting development of RMP.	Early communication and engagement with the incoming local board following elections. Briefing to include the drivers for developing the RMP and how the RMP supports local board decision-making.

Ngā koringa ā-muri

Next steps

42. The intention to develop an RMP will be publicly notified in May 2019.

43. A report will be provided to the local board in June 2019 seeking approval for the classification of the park land held under the Reserves Act, but not yet classified. This will include recommendations on whether park land held under the LGA should continue to be held as such.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Waikaraka Park- location map and scope area	2
b ⇩	Timeline for preparation of the Waikaraka Park Reserve Management Plan	2

Ngā kaihaina

Signatories

Author

Nicki Malone - Service and Asset Planner

Authorisers

Lisa Tocker - Head of Service Strategy and Integration

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

23 April 2019

New Road Name for a Subdivision at 28 Farringdon Street, Glen Innes

File No.: CP2019/05225

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Maungakiekie-Tāmaki Local Board to name a new private road, being a commonly owned access lot (COAL), created by way of a subdivision development at 28 Farringdon Street, Glen Innes.

Whakarāpopototanga matua

Executive summary

2. Auckland Council has Road Naming Guidelines that set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3. The Applicant, Stewart Surveying, has proposed the following names for consideration by the local board:

· Te Taurere Lane (Applicant Preferred)

· Ukutoia Lane (Alternative 1)

· Tahuna Torea Lane (Alternative 2)

4. Any of the three proposed road name options would be acceptable for the local board to approve for use in this location, having been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. Mana Whenua were also consulted.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) Approve the name Te Taurere Lane, or Ukutoia Lane, or Tahuna Torea Lane for the new private road created by way of subdivision at 28 Farringdon Street, Glen Innes in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60310268 and SUB60310296).

Horopaki

Context

5. Resource consent reference BUN60310268 (including subdivision consent reference SUB60310296) was issued on 19 March 2018 for the construction of a new three-storey apartment building comprising of twelve units and accessed via a commonly owned access lot (COAL).

6. In accordance with the National Addressing Standards for road naming (the AS/NZS 4819-2011 standard), the COAL requires a road name because it serves more than 5 address sites.

7. Site and location plans of the development can be found in Attachments A and B respectively.

Tātaritanga me ngā tohutohu

Analysis and advice

8. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

9. Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Māori names being actively encouraged:

- a historical or ancestral linkage to an area;

- a particular landscape, environmental or biodiversity theme or feature; or

- an existing (or introduced) thematic identity in the area.

10. The Applicant’s proposed names and meanings are set out in the table below:

Proposed Names & Preferences	Meaning (as described by applicant)
Te Taurere Lane (Applicant preferred)	Named after the local volcano, Taylors Hill (also known as Te Taurere), between Glen Innes and Glendowie.
Ukutoia Lane (alternative 1)	Ukutoia is the traditional Māori name for the Glen Innes area. Ukutoia means to pull the waka up on to the shore (Tāmaki River).
Tahuna Torea Lane (alternative 2)	Inspired from Tahuna Torea Nature Reserve in Glen Innes.

11. Assessment: The names proposed by the Applicant have been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming.

12. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable and not duplicated elsewhere in the region.

13. Road type: Lane is an acceptable road type for the new private road (COAL), suiting the form and layout of the road, as per the Auckland Council Road Naming Guidelines.

14. Mana whenua consultation: The applicant advises that they wrote to all local iwi via email inviting comments on the proposed names, but that no groups responded with any comments on the names. Te Ahiwaru did respond to so say that they would support any recommendations contributed by Ngāti Whātua ki Ōrākei, but who in turn did not respond.

15. Community Consultation: The applicant also posted a letter to the surrounding local residents of the site, however no responses were received.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16. The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori

Māori impact statement

18. The decision sought from the Maungakiekie-Tāmaki Local Board on this report is linked to the Auckland Plan Outcome “A Māori identity that is Auckland’s point of difference in the world”. The use of Māori names for roads, buildings and other public places is an opportunity to publicly demonstrate Māori identity.

Ngā ritenga ā-pūtea

Financial implications

19. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

20. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

21. Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A - Site Plan	2
b ⇩	Attachment B - Location Plan	2

Ngā kaihaina

Signatories

Author

Lizz Salter, Subdivisions Technical Officer

Authorisers

David Snowdon, Team Leader, Subdivision Resource Consents

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

23 April 2019

Proposed Glen Innes Business Association Inc. Business Improvement District (BID) Programme Boundary Expansion Map

File No.: CP2018/22136

Te take mō te pūrongo / Purpose of the report

1. To approve the proposed Glen Innes Business Association Inc Business Improvement District (BID) Programme boundary expansion map.

Whakarāpopototanga matua / Executive summary

2. The BID programme provides sustainable funding to business associations. These funds are raised by applying a targeted rate to commercial properties within a defined geographic area.

3. The Auckland Council Business Improvement District Policy 2016 (BID Policy 2016) requires the local board that approve any BID Programme boundary changes, and recommend to the governing body the striking of the targeted rates (BID Policy 2016, section 3, Table 1 and BID Policy Operating Standards, section 2.1).

4. The Glen Innes Business Association Inc (GIBA) operates a Business Improvement District (BID) Programme. The GIBA has begun a BID expansion project, which looks to expand the geographic area of the Glen Innes BID Programme across two local board boundaries, Maungakiekie-Tāmaki and Ōrākei.

5. This project is being done to increase the Glen Innes BID Programme to include the wider Glen Innes business area and will include a postal ballot to determine the level of support for the proposed BID expansion.

6. If successful, the Glen Innes BID programme will represent both the current and expanded areas, with a combined BID targeted rate of $250,000, as of 1 July 2020.

7. Under the Auckland Council BID Policy (2016), support of the proposed BID boundary map is required from the relevant local board prior to GIBA undertaking the postal ballot stage of the expansion project.

8. At the GIBA 2018 annual general meeting (AGM) the proposed BID expansion map (Attachment A) was presented and approved by the GIBA membership.

9. In accordance with the council’s BID Policy, the Maungakiekie-Tāmaki Local Board and the Ōrākei Local Board must approve the proposed BID expansion map that will identify the Glen Innes BID programme.

10. At the end of the BID expansion project, the local board will be required to approve the completed BID boundary expansion project requirements as set out in the BID Policy, recommending to the governing body regarding the striking of the BID targeted rate for the 2020/2021 financial year.

11. This report provides the information to the Maungakiekie-Tāmaki Local Board on the progress of the Glen Innes BID expansion project and the proposed expansion map for their approval.

Ngā tūtohunga / Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) approve the Glen Innes Business Association Inc proposed Business Improvement District (BID) boundary expansion to include properties identified in a map of the proposed BID boundary attached as Attachment A.

Horopaki / Context

12. Glen Innes Business Association Inc (GIBA) has been a BID since 1993 and is one of 48 BID programmes operating across the Auckland Region.

13. Council approves and strikes the BID targeted rate for all 48 BID programmes through the annual budget report process.

14. BID targeted rates appear in the Local Board budget report and these funds are paid, in the form of a BID grant, to GIBA for the operation and implementation of their BID Programme.

15. The proposal will mean more business rated properties will be subjected to the Glen Innes BID targeted rate.

16. The properties located within the BID expansion area will be a mix of retail (24%) and service/industrial businesses (76%), adding depth to the existing BID membership base. This will allow GIBA to develop their BID programme to deliver a range of business to business opportunities.

17. GIBA signaled and approved the proposed BID boundary expansion map (Attachment A) and their intention to expand their BID programme boundary at their annual general meeting (AGM) held on 26 September 2018.

18. GIBA will cover the cost of this BID expansion project from within existing business association funds.

19. Council staff are seeking approval from the Maungakiekie-Tāmaki Local Board and the Ōrākei Local Board to approve the map (Attachment A) for the Glen Innes BID programme expansion project, so that the GIBA has local board support to proceed with the BID expansion project.

20. The BID Policy (2016) and Operating Standards states there are two areas of a BID expansion project that require approval by the local board:

· BID Policy Table 1, page 9, Partner roles: Local boards (as a whole) have allocated governance and decision-making to:

o approve BID programme boundary maps

o approve BID programme boundary expansions

· BID Policy Appendix 2, page 51, criteria 9: The local board pass a resolution (noted in the local board meeting minutes) approving the proposed BID programme map and support for the project, and after the BID ballot.

· BID Policy Appendix 2, page 63, criteria 22: A resolution noted in the local board meeting minutes approving the BID programme and boundary and recommending to the governing body to strike the BID programme targeted rate grant on 1 July.

21. All BID expansion projects require further local board approval after the completion of the BID expansion project, voter engagement and ballot have been completed. This is to ensure the local board has the opportunity to view the final outcome of the completed BID expansion project, review the ballot results and are satisfied the criteria for a BID expansion has been completed against the BID Policy (2016) and Operating Standards.

22. Council staff are supportive of this BID expansion project. There is no reason under the BID Policy (2016) not to support the proposed Glen Innes BID expansion map.

23. If the BID expansion project is successful GIBA will increase from 120 members to approximately 190 members. The BID target rate will increase from $166,000 to $250,000 as of 1 July 2020. This increase will be funded by the addition of new BID programme members.

24. The GIBA will implement a professional and detailed communication plan to all eligible voters staring in late 2019 and will continue through to the last voting date in March 2020. This is to ensure that all eligible voters have received a one-on-one visit or contact, are provided with detailed information on the proposed boundary expansion and given the opportunity to enquire more about the BID programme and ballot process.

25. The Auckland Council BID Policy requires GIBA to host a minimum of 3 public meetings, inviting eligible voters to an information briefing and question and answer session. This policy requirement will be completed during the BID expansion campaign process.

26. Election Services Ltd has been commissioned to provide an independent polling service for the Glen Innes BID expansion ballot. In early 2020 GIBA will be preparing the ballot pack documents and finalising the business database of eligible voters. This information will be forwarded to election Services Ltd along with the eligible business ratepayer database prepared by Auckland Council staff.

27. Ballot packs will be lodged with NZ Post. The ballot period must be no less than four weeks and conclude by the end of March 2020. The ballot must achieve a return of voters of 25% or more and 51% of those returned need to be in support of the BID boundary expansion for the ballot to be successful.

28. From late 2019 The GIBA will begin an extensive voter campaign to ensure voters vote and return their ballots by the due date.

29. A report will be prepared by council staff for the Maungakiekie-Tāmaki Local Board and Ōrākei Local Board 2020 April meetings. The report will include the ballot results, and an overview of the expansion project and a recommendation for the Local Board to the 2020/2021 Annual Plan.

30. Below is a table showing the reporting path for a BID expansion project and indicates where the project is at within the BID expansion process.

Tātaritanga me ngā tohutohu / Analysis and advice

31. The expansion of the Glen Innes BID programme and boundary extends across both the Maungakiekie-Tāmaki Local Board and Ōrākei Local Board areas (Attachment A).

32. The expansion of the Glen Innes BID programme and boundary supports the Maungakiekie-Tāmaki Local Board Plan 2017 and contributes to the following Local Board outcomes:

Outcome 3; Maungakiekie-Tāmaki is the place to be – Our area has a distinct identity that attracts people from all over Auckland and beyond to live, do business and play.

33. This report requests the Maungakiekie-Tāmaki Local Board approves the proposed Glen Innes BID programme boundary expansion map (Attachment A).

34. The same report will request the Ōrākei Local Board to approve the proposed Glen Innes BID programme boundary expansion map (Attachment A) and will be included in the 18 April 2019 meeting agenda.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

35. The results of the Glen Innes Business Association Inc. BID expansion ballot will determine if there is a sufficient level of support for this BID expansion and associated BID targeted rate.

36. The Glen Innes Business Association Inc. BID programme boundary expansion project includes business zoned properties located in both the Maungakiekie-Tāmaki Local Board and Ōrākei Local Board areas.

37. Maungakiekie-Tāmaki Local Board has supported the Business Improvement District (BID) approach in the past, as it brings together local businesses collectively to invest in improvements that enhance the local business environment such as delivering better security for business centres. A BID also has the ability to advocate and collaborate with the council on behalf of local businesses.

Tauākī whakaaweawe Māori / Māori impact statement

38. Māori businesses located within the Glen Innes BID expansion boundary area will be included in the ballot process under the same policy regulations as non-Māori businesses. The BID programme may identify opportunities for niche support or development of any Māori business sector in the area.

Ngā ritenga ā-pūtea / Financial implications

39. The funding of the enlarged Glen Innes BID programme and BID targeted rate amount of $250,000 will be gained through a BID targeted rate levied on business zoned property owners. Therefore, this will be cost neutral to Auckland Council, the Maungakiekie-Tāmaki Local Board Local Board and Ōrākei Local Board. The increase in the BID targeted rate will be funded by the increased number of business properties within the enlarged BID area.

Ngā raru tūpono / Risks

40. There are no foreseen risks relating to this request.

Ngā koringa ā-muri / Next steps

41. Following approval by the Maungakiekie-Tāmaki Local Board and Ōrākei Local Board, council staff will inform GIBA confirming the approval of the proposed Glen Innes BID boundary expansion map.

42. Glen Innes Business Association Inc. will continue working on the eligible voter engagement through to the last day of voting.

43. At the conclusion of the ballot Glen Innes Business Association Inc. will pass a special resolution at a special general meeting (SGM), scheduled for early April 2020 to present the ballot results and proposed BID expansion to members for ratification.

44. Council staff will report to the Maungakiekie-Tāmaki Local Board and Ōrākei Local Board demonstrating how the Glen Innes Business Association Inc. BID expansion project has met the criteria of the Auckland Council BID Policy (2016) and provided a recommendation based on the evidence collected from the BID expansion project including the ballot result.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Glen Innes proposed BID expansion map	2

Ngā kaihaina / Signatories

Author

Claire Siddens - BID Partnership Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

23 April 2019

Local board decisions and input into the Annual Budget 2019/2020 and the proposed amendment to the 10-year Budget 2018-2028

File No.: CP2019/05705

Te take mō te pūrongo

Purpose of the report

1. To approve local financial matters for the local board agreement 2019/2020, which need to be considered by the Governing Body in the Annual Budget 2019/2020 process.

2. To seek feedback on regional topics in the Annual Budget 2019/2020 and the Proposed Amendment to the 10-Year Budget 2018-2028.

Whakarāpopototanga matua

Executive summary

3. Auckland Council’s Annual Budget contains 21 local board agreements which are the responsibility of local boards. These agreements set out local funding priorities, budgets, levels of service and performance measures. This report seeks decisions on local financial matters for the local board agreement, including where relevant:

a) any new/amended Business Improvement District (BID) targeted rates

b) any new/amended local targeted rate proposals

c) proposed Locally Driven Initiative (LDI) capital projects outside local boards’ decision-making responsibility

d) release of local board specific reserve funds,

e) and any advocacy initiatives (to be included in the appendix).

4. Auckland Council consulted with the public from 17 February – 17 March 2019 to seek community views on the Annual Budget 2019/2020, including local board priorities to be included in the local board agreements, and the Proposed Amendment to the 10-Year Budget 2018-2028. This report seeks local board views on both of these plans:

· Regional Annual Budget topics: including changes to rates and fees, the draft Tūpuna Maunga o Tāmaki Makaurau Authority – Operational Plan 2019/2020, and other budget information

· The proposed amendment to the 10-year Budget 2018-2028 regarding property transfers.

5. Auckland Council also consulted on the Our Water Future discussion document. A draft strategy from the Our Water Future discussion document will be developed. Local boards will have the opportunity to provide input into this in early 2020.

6. Local board views on these regional plans will be considered by the Governing Body (or relevant committee) before making final decisions on the plans.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) receives consultation feedback on the Maungakiekie-Tāmaki Local Board priorities for 2019/2020 as per Attachment A.

b) approves its advocacy initiatives for inclusion (as an appendix) to its 2019/2020 Local Board Agreement.

c) receives consultation feedback on regional proposals in the Annual Budget 2019/2020 and on the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers from people or organisations based in the Maungakiekie-Tāmaki local board area as per Attachment A.

d) provides feedback on the Annual Budget 2019/2020.

e) provides feedback on the proposed amendment to the 10-year Budget 2018-2028.

Horopaki

Context

7. Local board agreements form part of the Auckland Council’s Annual Budget and set out local funding priorities, budgets, levels of service and performance measures. This report details local board decisions and recommendations that need to be made in April/early May to allow them to be considered by the Governing Body in the Annual Budget process.

8. Local boards also advocate to the Governing Body for funding for projects that cannot be accommodated within their local budgets. These advocacy initiatives are attached as an appendix to the local board agreement.

9. Local boards are responsible for providing local input into regional strategies, policies and plans. Local Board Plans reflect community priorities and preferences and are key documents that guide both the development of local board agreements and input into regional plans.

10. Auckland Council publicly consulted on two plans from 17 February – 17 March 2019:

· Annual Budget (which includes both regional issues and local board key priorities)

· The proposed amendment to the 10-Year Budget.

11. Feedback was received through written, event and social media channels. Across the region, 2,278 people attended 65 engagement events, including two drop-in community events in the local board area. Written submissions are attached in Attachment A.

12. Consultation on the Maungakiekie-Tāmaki Local Board priorities for 2019/2020 and on regional proposals in the Annual Budget 2019/2020 and the proposed amendment to the 10-Year Budget regarding property transfers from people or organisations based in the Maungakiekie-Tāmaki Local Board area are analysed in Attachment B. The feedback on local board priorities will be considered by the local board before they agree their local board agreement in early June.

Tātaritanga me ngā tohutohu

Analysis and advice

Local financial matters for the local board agreement

13. This report allows the local board to agree its input into the annual budget and recommend other local financial matters to the Governing Body in early May. This is to allow time for the Governing Body to consider these items in the Annual Budget process (decisions made in June).

Local targeted rate and Business Improvement District (BID) targeted rate proposals

14. Local boards are required to endorse any new locally targeted rate proposals or BID targeted rate proposals in their local board area (noting that any new local targeted rates and/or BIDs must have been consulted on before they can be implemented).

Funding for Locally Driven Initiatives (LDI)

15. Local boards are allocated funding annually to spend on local projects or programmes that are important to their communities. This funding is for ‘Locally Driven Initiatives’ or LDI. Local boards can approve LDI capital projects up to $1 million, projects over that amount need approval from the Governing Body.

16. Local boards can recommend to the Governing Body to convert LDI operational funding to capital expenditure for 2019/2020 if there is a specific need to do so. Or Governing Body approval may be needed for the release of local board specific reserve funds, which are funds being held by the council for a specific purpose.

17. Local boards can defer LDI projects where there was an agreed scope and cost, but the project/s have not been delivered.

Local board advocacy

18. Local boards are requested to approve any advocacy initiatives for consideration by the Governing Body and inclusion (as an appendix) to the 2019/2020 Local Board Agreement, noting that this triennium a longer term approach has been taken to progress initiatives that are unable to be funded by local board budgets. The approach used the Annual Budget, 10-year Budget and local board plan processes to progress and advise on a narrower range of local board initiatives, in a more comprehensive way.

19. As part of the 10-Year Budget 2018-2028, additional funding was provided to progress the priority advocacy initiative of each local board (the One Local Initiative (OLI)). All OLIs are progressing with funding either allocated or earmarked in the 10-Year Budget.

Local board input on regional plans

20. Local boards have a statutory responsibility for identifying and communicating the interests and preferences of the people in its local board area in relation to the context of the strategies, policies, plans, and bylaws of Auckland Council. This report provides an opportunity for the local board to provide input on two plans, the Annual Budget and the proposed amendment to the 10-Year Budget 2018-2028 regarding property transfers.

Regional issues in the Annual Budget

21. The Annual Budget sets out Auckland Council priorities and how we're going to pay for them. The regional consultation on the proposed Annual Budget focused on two topics:

· Changes to rates and fees

o Annual Waste management changes

o Food scraps targeted rate

o Waitākere rural sewerage targeted rate

o Urban boundary rating

o Rating of religious use properties

o Regulatory fees

· Draft Tūpuna Maunga o Tamaki Makaurau Authority – Operational Plan 2019/2020

22. The consultation on the Annual Budget also included key priorities for each local board area. Decisions on local board priorities will be made when local board agreements are considered in June.

23. The feedback form contained one question relating to changes to rates and fees. Consultation feedback received from the Maungakiekie-Tāmaki Local Board area on key regional issues in the Annual Budget are summarised in Attachment B, along with an overview of any other areas of feedback on regional proposals with a local impact.

24. Local boards may wish to provide feedback on these regional issues for consideration by the Governing Body.

The Proposed Amendment to the 10-Year Budget 2018-2028 Regarding Property Transfers

25. The regional consultation on the proposed amendment to the 10-year Budget 2018-2028 focused on a proposal to transfer the legal ownership of $790 million of city centre waterfront properties from Panuku to Auckland Council. Panuku would continue to manage the properties. The resulting ownership structure would reduce governance duplication, increase consistency with other development areas and maximise future flexibility.

26. The feedback form contained one question relating to this proposed amendment. Consultation feedback received from the Maungakiekie-Tāmaki Local Board area on the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers is summarised in Attachment B.

27. Local boards may wish to provide feedback on the proposed amendment to the 10-Year Budget 2018-2028 regarding property transfers for consideration by the Governing Body.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28. The Annual Budget is an Auckland Council Group document and will include budgets at a consolidated group level. Consultation items and updates to budgets to reflect decisions and new information may include items from across the group.

29. The key impact of the proposed amendment to the 10-Year Budget regarding property transfers on the group is the potential impact on Panuku. Panuku staff and board have been engaged in the development of these options. Governing Body will make their decision regarding this on 20 June 2019.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30. Local board decisions and feedback are being sought in this report. Local boards have a statutory role in providing local board feedback on regional plans.

31. Local boards play an important role in the development of the Annual Budget. Local board agreements form part of the Annual Budget. Local board nominees have also attended Finance and Performance Committee workshops on the Annual Budget, and a special briefing was arranged on the proposed amendment to the 10-Year Budget regarding property transfers.

Tauākī whakaaweawe Māori

Māori impact statement

32. Many local board decisions are of importance to and impact on Māori. Local board agreements and the Annual Budget are important tools that enable and can demonstrate council’s responsiveness to Māori.

33. Local board plans, which were developed in 2017 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community.

34. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Ngā ritenga ā-pūtea

Financial implications

35. This report is asking for local board decisions on financial matters in local board agreements that need to then be considered by the Governing Body.

36. Local boards are also providing input to regional plans. There is information in the consultation material for each plan with the financial implications of different options.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37. Local boards need to make recommendations on these local financial matters for the Annual Budget by 8 May, in order for the Governing Body to be able to make decisions on them when considering the Annual Budget in May.

Ngā koringa ā-muri

Next steps

38. Local boards will approve their local board agreements and corresponding work programmes in June.

39. Recommendations and feedback from local boards will be provided to the relevant Governing Body committees for consideration during decision making as outlined in the table below.

Decision dates for regional plans

Plan	Decision-maker	Scheduled meeting
Annual Budget	Governing Body	22 May 2019
The proposed amendment to the 10-Year Budget 2018-2028	Governing Body	22 May 2019

Ngā tāpirihanga

Attachments

No.	Title	Page
a	Annual Budget 2019/2020 and the proposed amendment to the 10-Year Budget 2018-2028 regarding property transfers consultation feedback report (Under Separate Cover)
b ⇩	Annual Budget 2019/2020 consultation feedback report for Maungakiekie-Tāmaki Local Board	2

Ngā kaihaina

Signatories

Author

Beth Corlett - Advisor Plans & Programmes

Authorisers

Louise Mason - GM Local Board Services

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

23 April 2019

Auckland Transport Monthly Update

File No.: CP2019/05717

Te take mō te pūrongo

Purpose of the report

1. To provide an update to the Maungakiekie-Tāmaki Local Board on transport related matters within the local board area and the region for the period of March 2019.

Whakarāpopototanga matua

Executive summary

2. This report updates the board on regional matters including the Auckland Manukau Eastern Transport Initiative (AMETI), the Safe Speed Bylaw consultation, Community Safety Fund, and Safe School Streets.

3. The report also updates the board on local matters including Royal Oak Road Roundabout, Church and Victoria Street intersection, Elstree Avenue and the One Local Initiative.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) receive the Auckland Transport April 2019 update report.

Horopaki

Context

4. This report addresses transport related matters in the Maungakiekie-Tāmaki Local Board area.

5. Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. Reports are provided on a monthly basis to local boards, as set out in the Local Board Engagement Plan. This monthly reporting commitment acknowledges the important role local boards play within and on behalf of their local communities.

6. Other matters, such as road closures, are reported to the board on an as needed basis for timeliness.

Tātaritanga me ngā tohutohu

Analysis and advice

AMETI

7. The “sod turning” event was held on Friday 12 April, with the works scheduled to commence on 19 April 2019 at the Panmure roundabout. Over the following ten days, when the traffic is expected to be lighter than normal due to school and public holidays, intensive work will remove the roundabout and relocate services. Awareness and communication campaigns are underway. Nearby businesses and residents have been contacted. The board will receive regular updates at workshops.

Safer Speed Bylaw Consultation

8. AT is currently fast-tracking implementation of a speed management plan for Auckland and public consultation has closed on the speed bylaw. AT received 11,007 submissions on its proposal to reduce speeds on some 700km of high-risk roads around the region.

9. Auckland is facing a road safety crisis with a 78 per cent increase in deaths and a 68 per cent rise in serious injuries since 2014. Lowering speeds and working with Police to enforce those limits is one of the easiest and most effective interventions available.

10. Submissions are currently being analysed and those who have requested will present to a hearings panel of AT board members and senior executives later in April.

11. If adopted, the speed limit changes will come into effect in August this year.

Community Safety Fund

12. On Tuesday 8 April the board were briefed on and workshopped the Community Safety Fund. The fund is available to promote projects with a safety element. The Maungakiekie-Tāmaki Local Board has been allocated $1,020,109 across the 2019/20 and 2020/21 financial years. The workshop will feed into a later workshop recommending allocation of this fund.

Safe School Streets

13. AT is piloting an initiative to improve safety around schools, particularly around pick-up and drop-off times. A briefing and workshop will be scheduled for the board in the near future to consider improvements to safety.

One Local Initiative

14. At a workshop on Tuesday 2 April staff from Auckland Council, Auckland Transport and Panuku gave an update on the board’s key advocacy project (One Local Initiative (OLI)), the proposed Onehunga transit oriented development.

15. John Dragicevich, Manager Strategic Projects, gave an update on the projects his team manages at Auckland Council. The board were then updated on the status of the OLI, noting the inter-relation with other projects and agencies and the implications of this on progress.

Royal Oak Roundabout

16. At a workshop on Tuesday 2 April the board were presented with a refined design proposal for the safety improvements for the Royal Oak Roundabout. The board sought clarification on a number of aspects of the proposal and gave feedback. AT staff will assess the feedback and further refine the design prior to undertaking public consultation.

Church and Victoria Streets Intersection

17. The local board and community raised concerns with Auckland Transport about the safety of the intersection at Victoria and Church streets in Onehunga. Auckland Transport have prepared a proposed design to address the issues and has gone out to the community for feedback. Feedback closed on 3 April, and while the feedback has yet to be assessed, as at 1 April, 38 submissions had been received. A verbal update will be given at the meeting.

Elstree Avenue Roadworks

18. Watercare is currently undertaking works in Elstree Avenue in Glen Innes. The works require a partial road closure on the avenue. A Traffic Management Plan (TMP) is in place to manage traffic flow past the works. The roundabout at the intersection of Taniwha Street and Elstree Avenue have been removed as part of these works. The contractor has since advised that the roundabouts removal was necessary for the second part of the works.

19. The Road Corridor Team are monitoring the traffic delays caused by the work and is auditing the TMP.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. The delivery of the AMETI project has impacts and overlaps with Auckland Council and Panuku. These are managed and addressed through regular liaison meetings.

21. The other issues reported are confined to Auckland Transport and do not impact on other parts of the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. The board receive an update report as part of the monthly business meeting agenda and issues are workshopped as necessary between meetings. As the AMETI project is about to commence construction monthly briefings and updates will be scheduled from April onwards.

23. Board members may direct queries on issues via electedmember@at.govt.nz .

Tauākī whakaaweawe Māori

Māori impact statement

24. The AMETI project has been working closely with relevant stakeholders on all stages of the project. On other projects consideration of impacts and opportunities for engagement will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

25. Financial implications are assessed on a case by case basis.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. The proposed decision of receiving this report has no risks. Auckland Transport has risk management strategies in place for the transport projects undertaken in the local board area.

Ngā koringa ā-muri

Next steps

27. This report will be presented at the Tuesday 23 April business meeting. Prior to this several issues will be workshopped including the Community Safety Fund, Safe School Streets and AMETI.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Royal Oak Roundabout Proposed Safety Improvements - Confidential

Ngā kaihaina

Signatories

Author

Bruce Thomas – Elected Member Relationship Manager

Authoriser

Jonathan Anyon – Elected Member Relationship Team Manager

Victoria Villaraza - Relationship Manager

Chairperson	Chris Makoare
Deputy Chairperson	Debbie Burrows
Members	Don Allan
	Bernie Diver
	Nerissa Henry
	Maria Meredith
	Alan Verrall