Agenda of Puketāpapa Local Board

Puketāpapa Local Board

18 April 2019

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

10 Extraordinary Business 5

11 Local Board Transport Capital Fund - April 2019 7

12 Auckland Transport's Monthly Update 11

13 Puketapapa Local Board Grants Programme 2019/2020 17

14 Approval for New Road Names at 80 Olsen Avenue, Hillsborough 25

15 Local board decisions and input into the Annual Budget 2019/2020 and the proposed amendment to the 10-year Budget 2018-2028 33

16 Regional Facilities Auckland Second Quarter Performance Report for the quarter ended 31 December 2018 49

17 Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal resolution from Governing Body 59

18 Albert-Eden-Roskill Ward Councillor Update 169

19 Chairperson's Report 171

20 Board Member Reports 175

21 Governance Forward Work Programme Calendar 187

22 Record of Puketāpapa Local Board Workshop Notes 191

23 Consideration of Extraordinary Items

PUBLIC EXCLUDED

24 Procedural Motion to Exclude the Public 205

C1 Mt Roskill streetscape project update 205

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Puketāpapa Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 21 March 2019, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Puketāpapa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Puketāpapa Local Board

18 April 2019

Local Board Transport Capital Fund - April 2019

File No.: CP2019/05207

Te take mō te pūrongo

Purpose of the report

1. To consider the Puketāpapa Local Board’s (the Board) allocation of the remainder of the Auckland Transport Local Board Transport Capital Fund (LBTCF) to the streetscape upgrade at Roskill Village.

Whakarāpopototanga matua

Executive summary

2. Local Boards can use the local board transport capital fund (LBTCF) to deliver transport infrastructure projects that are not part of Auckland Transport’s (AT) work programme. There is $244,787 left in the Board’s fund that should be allocated by June 2019.

3. In March 2019 the Board supported by resolution, these projects:

· An improvement to bus stop 8345, on Dominion Road

· Two pedestrian facilities on Hillsborough Road – one in the vicinity of Haughey Street and one in the vicinity of Goodall Street

4. The Board also requested a rough order of costs for a speed feedback sign for The Avenue, Lynfield and some advice on the placement of the sign/s. AT has advised that the rough order of cost for this work is $15,000 per sign and that the signs could be advanced through the Board’s Community Safety Fund allocation.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) receive this report.

b) allocate the remainder of the Puketāpapa Local Board Capital Fund, $244,787 to capital improvements assocated with the streetscape improvement project at Roskill Village.

Horopaki

Context

5. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport (AT). Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of AT’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

6. This report gives details on the financial position of the Board’s LBTCF and asks the Board to consider if they wish to support using this budget to facilitate the upgrade of the Roskill Village

Tātaritanga me ngā tohutohu

Analysis and advice

Roskill Village

7. Mt Roskill streetscape project is a long-standing project of the Board to enhance the Mt Roskill village. The aim is to create an improved environment for pedestrians, bus passengers, shoppers and the business community at Mt Roskill village. High-quality footpaths, seating and landscaping are proposed within the road corridor. A separate report in the agenda discusses the project’s implementation.

8. This project satisfies all funding criteria for the local board transport capital fund as listed at paragraph 5. Allocating funding to the streetscape project assists delivery of that project.

9. Undertaking a streetscape upgrade is expensive. Doing more than business as usual costs more than usual. In addition to different materials and methods, there are additional traffic management costs when working on a major arterial road in a business area. For example:

· the physical working environment is constrained by verandahs.

· construction times are affected by bus lanes’ operational requirements.

· the need to keep high traffic volumes moving whilst ensuring the safety of road workers.

10. The footpaths in the Roskill Village have been the subject of much local complaint and their renewal is now urgent. AT’s budget for the footpath renewal has been rolled into the streetscape upgrade project and AT advises against any further delay.

11. The Roskill project has been keenly anticipated by the local community and the Board for some years, it makes sense for the Board to continue to support it through contributing to its construction with additional funding through the LBTCF.

12. Although allocating all the remaining LBTCF to Roskill Village upgrade will mean that the tetra-trap programme will need to be re-considered by the new Board after October 2019, AT considers that the Roskill upgrade work is a higher priority.

Traffic Calming in the Avenue, Lynfield

13. At its March 2019 meeting, the Board asked AT to provide rough order of costs for a speed feedback sign/s on The Avenue, Lynfield.

March 2019 Resolution:

Request a rough order of costs for a speed feedback sign on The Avenue, Lynfield and recommendations for its location.

14. AT responds that the rough order of costs for speed feedback signs is $15,000 installed.

15. This project fits the criteria for the Community Safety Fund and could be constructed out of that allocation. Work on the best location for the signs is not yet completed.

16. Therefore the Board could allocate the remainder of the LBTCF to the Roskill Village upgrade and still install the traffic calming measures on The Avenue.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17. The information in this report impacts on both Auckland Transport and Auckland Council. It has been prepared in consultation with Auckland Council. A separate report on Streetscape Upgrade of Roskill Village has been prepared for the confidential section of this agenda

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18. The Board has discussed the information contained in this report in a workshop.

Tauākī whakaaweawe Māori

Māori impact statement

19. Decision-making to allocate funding to Mt Roskill streetscape will assist implementation of a project which will deliver, in a small way, on the cultural values of iwi. The streetscape design is based on a cultural landscape report for the area and the design was the subject of a hui.

Ngā ritenga ā-pūtea

Financial implications

Local Board Transport Capital Fund Summary

20. If the Board were to allocate the remainder of its LBTCF to the Roskill Village upgrade, it could still nominate road safety projects for construction through the Community Safety Fund.

21. This would still allow for a speed feedback sign to be installed in the The Avenue, Lynfield, if this was supported by the Board.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22. The “Ngā ritenga ā-pūtea / Financial implications” section above summarised the Board’s LBTCF financial position.

23. There are risks that the Board must consider before making decisions on the project described in this report.

Roskill Village

24. The board has a limited capex budget for its Mt Roskill streetscape project. Use of the transport capital fund to assist in its delivery fits within the parameters of that fund and goes some way towards the actual costs of such a project.

25. There is an expectation from the public that the streetscape project will proceed, so more risk lies in not allocating funding to this project.

The Avenue, Lynfield

26. There may be some disappointment from the community that the traffic calming measures in the area are not more extensive.

27. For traffic calming in this area to be effective, a large area would need to be treated. The costs of such a large scale project would exceed the Board’s Community Safety Fund allocation considerably.

28. A large scale traffic calming project in Lynfield would need support from a new Board with a new LBTCF allocation.

Ngā koringa ā-muri

Next steps

29. That the Board decides whether to allocate the remainder of its LBTCF to the Roskill Village upgrade.

30. That the Board consider allocating funding to feedback signs on the Avenue, Lynfield from its Community Safety Fund.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Lorna Stewart – Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Manager, Elected Member Relationship Unit

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

18 April 2019

Auckland Transport's Monthly Update

File No.: CP2019/03798

Te take mō te pūrongo

Purpose of the report

To provide an update to the Puketāpapa Local Board (the Board) on transport related matters in their area.

Whakarāpopototanga matua

Executive summary

1. This report informs the Board of progress on its funded local board capital fund projects (LBTCF) and notes that a decision report on additional LBTCF spending is also to be considered by the Board in this agenda. There is currently $244,787 left in the LBTCF for allocation before July 2019.

2. It provides an update to the Board on significant Auckland Transport (AT) projects in the Board area.

3. Relevant consultations and any decisions of the transport control committee are noted, as they affect the Puketāpapa Local Board.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) receive the Auckland Transport April 2019 report.

Horopaki

Context

4. AT is responsible for all of Auckland’s transport services, excluding state highways. It reports on a monthly basis to local boards, as set out in its Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

Tātaritanga me ngā tohutohu

Analysis and advice

5. A separate report in the agenda provides advice to the Board on a further project that the Board has proposed, using its LBTCF.

Update on Puketāpapa Local Board Transport Capital Funded Projects

6. The table below reflects the status of projects which have been supported by resolution and are progressing using the LBTCF.

Project	Description	Status	Projected Cost
Richardson Road carpark realignment and Lighting project	A project to shift parking in the carpark to facilitate the construction of a shared path past the kindergarten. This will complete the missing link in the Mt Roskill safe route scheme.	Richardson Road carpark is near completion, awaiting for final compact testing in order for the asphalt to be laid and carpark handed over for use by the user groups.	$220,000
Keith Hay Park Lighting – Southern Section	Continuing the lighting project from the northern section to the southern end of the park past Noton Road carpark to Richardson Road.	Physical work will take place directly after the cricket season. Work will take place from April to June 2019 to meet stakeholders’ requirements.	$350,000
Greenway Cycling Project – Route D (modified)	This route includes shared paths on Frost Road and then a combination of traffic calming measures, signs, markings along Britton and Dornwell Roads, shared paths through the laneways and then traffic calming on Hayr Road and Haughey Avenue through to, but not across Hillsborough Rd.	Material for public consultation is being prepared. Consultation is timed to begin in late April 2019.	$600,000 (allocated)
Hillsborough Road Crossing (1)	The installation of a pedestrian refuge on Hillsborough Road, vicinity of Haughey Street/Delargey Avenue. This will support the greenway cycle route by aiding access to Monte Cecilia Park.	Resolved March 2019, project being set up.	$338,000
Hillsborough Road (2) Signalised Pedestrian Crossing	The installation of a signalised crossing of Hillsborough Road in the vicinity of Goodall Street. Residents have reported that Hillsborough Road can be very difficult to cross as there is a considerable distance between pedestrian faciltiies.	Resolved March 2019, project being set up.	$90,000
Dominion Road Bus stop 8345	Improvements at bus stop 8345 on Dominion Road, including extending the hard surface and area and the provision of a new seat.	Resolved March 2019, project being set up.	$14,400

Progress being made on significant investigations and projects in the Board area

Project	Details	Status
Safer Communities 2018-21	This programme focuses on walking improvements in the Mount Roskill community. It aims to create safer walking environments for local people to get to and from key destinations such as schools, public transport hubs, shops, community centres and more, on foot.	The project team are ready to discuss the Frost Road and Carr Road changes with the Board in April, following the recent consultation. Progress on Mt Albert Road/Hayr Rd area will also be covered.
Mt Roskill Village Upgrade/ Dominion Road Double Decker Route	Changes are being made to the bus stops in the village area to accommodate double decker buses. The Board approved a draft streetscape design on 16 August 2018. Some changes arose from Auckland Transport internal feedback, an independent road safety audit and a hui. Key design themes are retained.	Most of the work to accommodate double deckers in Mt Roskill was completed in March 2019. Some outstanding issues are being worked through. The streetscape changes to the village are now expected to be delivered separately - later in 2019. There are additional reports on this agenda in relation to the streetscape project.
Carlton Street	AT has reviewed the safety audit completed by consultants and provided responses to the matters raised at the May 2018 public meeting. AT has designed bus- friendly infrastructure designs that will ensure all vehicles travel slowly on Carlton Street.	Consultation on changes to the speed calming infrastructure in Carlton Street went live in early March, 2019. AT will analyse the results and report back to the Board in May 2019.
Mt Eden Road Buslane Upgrade	Tender documents have been finalised and approval from the Traffic Control Committee has been obtained. The work in the Puketāpapa Board area between Mt Albert Road and Landscape Road is on hold. Mt Eden Road reseal in the same area will be confined to the traffic lanes and flush median.	The work in the Puketāpapa Local Board area is on hold. Reasons for this were discussed with the Board in March 2019.
Duke Street Traffic Calming	Speed calming devices will be constructed on Duke Street similar in design to the existing devices.	The project is almost complete. The last hump is still not finished as issues with a new driveway consent are worked through.
Queenstown Road Pedestrian Facility	The provision of a mid-block signalised crossing to replace the existing pedestrian refuge.	Work on the signalised crossing is underway is expected to be completed by the end of April 2019.

New Community Safety Fund

7. The 2018 Regional Land Transport Plan allocated $20m for local initiatives in road safety: $5m in financial year 2019/2020 and $15m in financial year 2020/2021. It is apportioned to local board areas by formula focused on numbers of Deaths and Serious Injuries (DSI).

8. The fund has been named the Community Safety Fund (CSF) and Puketāpapa Local Board has been allocated $604,664 over the two years, with decisions on projects due by 30 June 2019.

9. Projects may be supplemented with the board’s transport capital fund surplus (if there is one) but all CSF funding must be spent, with no carryover possible.

10. Criteria include physical measures raised by the local community to prevent, control or mitigate identified local road and street safety hazards. These hazards expose people using any form of road and street transport to demonstratable hazards which may result in death or serious harm.

11. The Board had an introduction to the fund at a workshop in March 2019 and further workshops will follow in April 2019, in order to compile a prioritised list of projects that the Board wish to put forward for costing.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12. The impact of information in this report is confined to Auckland Transport and does not impact on other parts of the Council group. Any engagement with other parts of the Council group will be carried out on an individual project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Infrastructure and Heritage Meeting – April 2019

13. AT has a scheduled meeting with the Infratrucure and Heritage Cluster in April 2019. This will provide an opportunity for the Board to discuss further allocation of the LBTCF, the Roskill Village upgrade and the Safer Communities project.

Workshops

14. A workshop is scheduled in April to begin to compile the Board’s list of projects for costing under the Community Safety Fund.

Auckland Transport Consultations

15. AT provides the Puketāpapa Local Board with the opportunity to comment on transport projects being delivered in their area. There were no new consultations this month.

Speed Bylaw consultation closes

16. Public consultation has closed on the speed bylaw.

17. Auckland Transport received 11,007 submissions on its proposal to reduce speeds on some 700km of high-risk roads around the region.

18. Auckland is facing a road safety crisis with a 78 per cent increase in deaths and a 68 per cent rise in serious injuries since 2014. Lowering speeds and working with police to enforce those limits is one of the easiest and most effective interventions available.

19. Submissions are currently being analysed and those who have requested will present to a Hearings Panel of AT Board members and senior executives later in April.

20. If adopted, the speed limit changes will come into effect in August this year.

Traffic Control Committee resolutions

21. This is the decision of the Traffic Control Committee that affected the Puketāpapa Local Board area in March 2019:

Street/Area	Description	Work	Decision
Hayr Road, Carr Road, Olsen Avenue, Three Kings	Permanent Traffic and Parking changes Combined	Lane Arrow Markings, No Stopping At All Times, Bus Stop, Traffic Island, Roundabout Controlled By Give-Way, Flush Median	Carried

Tauākī whakaaweawe Māori

Māori impact statement

22. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

23. There are no financial implications that result from receiving this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24. There are no risks associated with receiving this report.

Ngā koringa ā-muri

Next steps

25. The Puketāpapa Local Board will consider a recommendation in regard to its transport capital fund in April. AT will provide a further update report next month

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Lorna Stewart – Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

18 April 2019

Puketapapa Local Board Grants Programme 2019/2020

File No.: CP2019/03539

Te take mō te pūrongo

Purpose of the report

1. To adopt the Puketāpapa Grants Programme 2019/2020.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3. The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year.

4. This report presents the Puketāpapa Grants Programme 2019/2020 for adoption (see Attachment A).

Ngā tūtohunga

Recommendation

That the Puketāpapa Local Board:

a) adopt the Puketāpapa Grants Programme 2019/2020.

Horopaki

Context

5. The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

6. The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year. The local board grants programme guides community groups and individuals when making applications to the local board.

7. The local board community grants programme includes:

· outcomes as identified in the local board plan

· specific local board grant priorities

· which grant types will operate, the number of grant rounds and opening and closing dates

· any additional criteria or exclusions that will apply

· other factors the local board consider to be significant to their decision-making.

8. Once the local board grants programme 2019/2020 has been adopted, the types of grants, grant rounds, criteria and eligibility with be advertised through an integrated communication and marketing approach which includes utilising the local board channels.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. The new Puketāpapa Grants Programme has been workshopped with the local board and feedback incorporated into the grants programme for 2019/2020.

10. The new grant programme includes:

· grant round dates which exclude decision dates coinciding with the local government elections in October 2019

· a higher priority for projects or events that align with the healthy environment principles

· a lower priority for grants which support the purchase of assets and/or equipment with limited future use

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

12. Based on the main focus of an application, a subject matter expert from the relevant council unit, will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

13. The grants programme has been developed by the local board to set the direction of their grants programme. This programme is reviewed on an annual basis.

Tauākī whakaaweawe Māori

Māori impact statement

14. All grant programmes respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to organisations delivering positive outcomes for Māori. Applicants are asked how their project aims to increase Māori outcomes in the application process.

Ngā ritenga ā-pūtea

Financial implications

15. The allocation of grants to community groups is within the adopted Long-term Plan 2018 -2028 and local board agreements.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

16. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy. Therefore, there is minimal risk associated with the adoption of the grants programme.

Ngā koringa ā-muri

Next steps

17. An implementation plan is underway and the local board grants programme will be locally advertised through the local board and council channels, including the council website, local board facebook page and communication with past recipients of grants.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Puketāpapa Grants Programme 2019/2020	21

Ngā kaihaina

Signatories

Author

Marion Davies - Grant Operations Manager

Authorisers

Shane King - Head of Operations Support

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

18 April 2019

Approval for New Road Names at 80 Olsen Avenue, Hillsborough

File No.: CP2019/05140

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Puketāpapa Local Board to name three new private roads, each being a commonly owned access lot (COAL), created by way of a subdivision development at 80 Olsen Avenue, Hillsborough (Stage 1).

Whakarāpopototanga matua

Executive summary

2. Auckland Council has Road Naming Guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3. The Applicant, EMACS Group, has proposed the following names for consideration by the local board:

Table 1: 80 Olsen Avenue, Hillsborough (Stage 1) Proposed Road Names
Road	Applicant’s preferred name	*Alternative name options:*
COAL 1	Yogita Lane	Mahima Lane or Karakia Lane
COAL 2	Amneek Lane	Prakash Lane
COAL 3	Pal Lane	Anahera Lane

4. The proposed road names have been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. Mana whenua were also consulted.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) Approve the following road names for the three new roads created by way of subdivision at 80 Olsen Avenue, Hillsborough (Stage 1), in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60324701, SUB60324703):

· COAL 1: [local board to insert approved name]

· COAL 2: [local board to insert approved name]

· COAL 3: [local board to insert approved name]

Horopaki

Context

5. Resource consent reference BUN60324701 (including subdivision consent reference SUB60324703) was issued 14^th February 2019 for the construction of 21 new two-storey dwellings to be carried out in two stages. This application is for stage one only, which comprises of 17 residential lots and three private roads, being commonly-owned-access-lots (COALs).

6. In accordance with the National Addressing Standards for road naming (the AS/NZS 4819-2011 standard), the three COALs require a road name because they serve more than 5 lots each.

7. Site and location plans of the development can be found in Attachments A and B respectively.

Tātaritanga me ngā tohutohu

Analysis and advice

8. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

9. Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Māori names being actively encouraged:

- a historical or ancestral linkage to an area;

- a particular landscape, environmental or biodiversity theme or feature; or

- an existing (or introduced) thematic identity in the area.

10. Theme: The applicant advises that the building currently located at the site was originally a church centre. The land was bought by the Indian Community who is still running their activity in the existing building that is to remain on the site, with the new development occurring around it. The developer and Indian community believe it is a blessed and divine land, and therefore all names have meanings associated with this theme.

11. The Applicant’s proposed names and meanings are set out in the table below:

Table 2: 80 Olsen Avenue, Hillsborough (Stage 1) Road Names & Meanings
Road reference	Preferred names	Meaning (as described by applicant)
COAL 1	Yogita Lane	Indian word meaning: enchanted
COAL 2	Amneek Lane	Indian word meaning: friendly, congenial personality
COAL 3	Pal Lane	(noun) a friend To reference the friendly environment/neighborhood
Alternative names	Meaning (as described by applicant)
*Mahima Lane*	Indian word meaning: highness
*Karakia Lane*	Maori word meaning: (verb) to recite ritual chants, say grace, pray, recite a prayer, chant.
*Prakash Lane*	Indian word meaning: bright light
*Anahera Lane*	Maori word meaning: angel

12. Assessment: The names proposed by the Applicant have been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming.

13. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable and not duplicated elsewhere in the region.

14. Road type: ‘Lane’ is an acceptable road type for the new private roads, suiting the form and layout of the roads, as per the Auckland Council Road Naming Guidelines.

15. Iwi Consultation: All relevant local iwi were written to (via email) and invited to comment, however the applicant has advised that no iwi groups responded.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16. The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori

Māori impact statement

18. The decision sought from the Puketapapa Local Board on this report is linked to the Auckland Plan Outcome “A Māori identity that is Auckland’s point of difference in the world”. The use of Māori names for roads, buildings and other public places is an opportunity to publicly demonstrate Māori identity.

Ngā ritenga ā-pūtea

Financial implications

19. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

20. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

21. Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A - Site Plan	29
b ⇩	Attachment B - Location Plan	31

Ngā kaihaina

Signatories

Author

Elizabeth Salter – Subdivision Technical Officer

Authorisers

David Snowdon – Subdivision Team Leader

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

18 April 2019

Local board decisions and input into the Annual Budget 2019/2020 and the proposed amendment to the 10-year Budget 2018-2028

File No.: CP2019/05016

Te take mō te pūrongo

Purpose of the report

1. To approve local financial matters for the local board agreement 2019/2020, which need to be considered by the Governing Body in the Annual Budget 2019/2020 process.

2. To seek feedback on regional topics in the Annual Budget 2019/2020 and the proposed amendment to the 10-year Budget 2018-2028.

Whakarāpopototanga matua

Executive summary

3. Auckland Council’s Annual Budget contains 21 local board agreements which are the responsibility of local boards. These agreements set out local funding priorities, budgets, levels of service and performance measures. This report seeks decisions on local financial matters for the local board agreement, including:

· any new/amended business improvement district (BID) targeted rates

· any new/amended local targeted rate proposals

· proposed Locally Driven Initiative (LDI) capital projects outside local boards’ decision-making responsibility

· release of local board specific reserve funds

· any advocacy initiatives (to be included in the appendix).

4. Auckland Council consulted with the public from 17 February to 17 March 2019 to seek community views on the Annual Budget 2019/2020 and the Proposed Amendment to the 10‑year Budget 2018-2028, and local board priorities to be included in the local board agreements. This report seeks local board views on both of these plans:

· Regional Annual Budget topics: including changes to rates and fees, the draft Tūpuna Maunga o Tamaki Makaurau Authority – Operational Plan 2019/2020, and other budget information.

· the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers.

5. Auckland Council also consulted on the Our Water Future discussion document. A draft strategy from the Our Water Future discussion document will be developed. Local boards will have the opportunity to provide input into this in early 2020.

6. Local board views on these regional plans will be considered by the Governing Body (or relevant committee) before making final decisions on the plans.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) receive consultation feedback on the Puketāpapa Local Board priorities for 2019/2020.

b) approve its advocacy initiatives for inclusion (as an appendix) to its 2019/2020 Local Board Agreement.

c) receive consultation feedback on regional proposals in the Annual Budget 2019/2020 and on the proposed amendment to the 10-year Budget 2019-2028 regarding property transfers from people or organisations based in the Puketāpapa local board area.

d) provide feedback on the Annual Budget 2019/2020.

e) provide feedback on the proposed amendment to the 10-year Budget 2018-2028.

Horopaki

Context

7. Local board agreements form part of the Auckland Council’s annual budget and set out local funding priorities, budgets, levels of service and performance measures. This report details local board decisions and recommendations that need to be made in April/early-May to allow them to be considered by the Governing Body in the annual budget process.

8. Local boards also advocate to the Governing Body for funding for projects that cannot be accommodated within their local budgets. These advocacy initiatives are attached as an appendix to the local board agreement.

9. Local boards are responsible for providing local input into regional strategies, policies and plans. Local Board Plans reflect community priorities and preferences and are key documents that guide both the development of local board agreements and input into regional plans.

10. Auckland Council publicly consulted on the following two plans from 17 February to 17 March 2019:

· annual budget (which includes both regional issues and local board key priorities)

· the proposed amendment to the 10-year budget.

11. Across the region, 2,278 people attended 65 engagement events. Feedback was received through written, event and social media channels.

12. Consultation feedback on the Puketāpapa Local Board priorities for 2019/2020 and on regional proposals in the Annual Budget 2019/2020 and the proposed amendment to the 10‑year budget regarding property transfers from people or organisations based in the Puketāpapa Local Board area are set out in Attachment A. The feedback on local board priorities will be considered by the local board before they agree their local board agreement in early June 2019.

Tātaritanga me ngā tohutohu

Analysis and advice

Local financial matters for the local board agreement

13. This report allows the local board to agree its input and recommend other local financial matters to the Governing Body in early May 2019. This is to allow time for the Governing Body to consider these items in the annual budget process (decisions made in June 2019).

Local targeted rate and business improvement district (BID) targeted rate proposals

14. Local boards are required to endorse any new locally targeted rate proposals or BID targeted rate proposals in their local board area (noting that any new local targeted rates and/or BIDs must have been consulted on before they can be implemented).

Funding for locally driven initiatives (LDI)

15. Local boards are allocated funding annually to spend on local projects or programmes that are important to their communities. This funding is for ‘locally driven initiatives’ or LDI. Local boards can approve LDI capital projects up to $1 million; projects over that amount need approval from the Governing Body.

16. Local boards can recommend to the Governing Body to convert LDI operational funding to capital expenditure for 2019/2020 if there is a specific need to do so, or Governing Body approval may be needed for the release of local board specific reserve funds, which are funds being held by the council for a specific purpose.

17. Local boards can defer LDI projects where there was an agreed scope and cost, but the project/s have not been delivered.

Local board advocacy

18. Local boards are requested to approve any advocacy initiatives for consideration by the Governing Body and inclusion (as an appendix) to the 2019/2020 Local Board Agreement, noting that in this triennium, a longer-term approach has been taken to progress initiatives that are unable to be funded by local board budgets. The approach used the Annual Budget, 10-year Budget and Local Board Plan processes to progress and advise on a narrower range of local board initiatives in a more comprehensive way.

19. As part of the 10-year Budget 2018-2028, additional funding was provided to progress the priority advocacy initiative of each local board (the one local initiative (OLI)). All OLIs are progressing with funding either allocated or earmarked in the 10-year budget.

Local board input on regional plans

20. Local boards have a statutory responsibility for identifying and communicating the interests and preferences of the people in its local board area in relation to the context of the strategies, policies, plans, and bylaws of Auckland Council. This report provides an opportunity for the local board to provide input on two plans, the Annual Budget 2019/2020 and the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers.

Regional issues in the Annual Budget 2019/2020

21. The annual budget sets out Auckland Council priorities and how it is going to pay for them. The regional consultation on the proposed annual budget focused on two topics:

· changes to rates and fees

o annual waste management changes

o food scraps targeted rate

o Waitākere rural sewerage targeted rate

o urban boundary rating

o rating of religious use properties

o regulatory fees

· draft Tūpuna Maunga o Tamaki Makaurau Authority – Operational Plan 2019/2020.

22. The consultation on the annual budget also included key priorities for each local board area. Decisions on local board priorities will be made when local board agreements are considered in June 2019.

23. The feedback form contained one question relating to changes to rates and fees. Consultation feedback received from the Puketāpapa Local Board area on key regional issues in the annual budget are summarised in Attachment A, along with an overview of any other areas of feedback on regional proposals with a local impact.

24. Local boards may wish to provide feedback on these regional issues for consideration by the Governing Body.

The proposed amendment to the 10-year Budget 2018-2028 regarding property transfers

25. The regional consultation on the proposed amendment to the 10-year Budget 2018-2028 focused on a proposal to transfer the legal ownership of $790 million of city centre waterfront properties from Panuku to Auckland Council. Panuku would continue to manage the properties. The resulting ownership structure would reduce governance duplication, increase consistency with other development areas and maximise future flexibility.

26. The feedback form contained one question relating to this proposed amendment. Consultation feedback received from the Puketāpapa Local Board area on the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers is summarised in Attachment A.

27. Local boards may wish to provide feedback on the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers for consideration by the Governing Body.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28. The Annual Budget 2019/2020 is an Auckland Council Group document and will include budgets at a consolidated group level. Consultation items and updates to budgets to reflect decisions and new information may include items from across the group.

29. The key impact of the proposed amendment to the 10-year Budget regarding property transfers on the group is the potential impact on Panuku. Panuku staff and board have been engaged in the development of these options. Governing Body will make their decision regarding this on 20 June 2019.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30. Local board decisions and feedback are being sought in this report. Local boards have a statutory role in providing local board feedback on regional plans.

31. Local boards play an important role in the development of the annual budget. Local board agreements form part of the annual budget. Local board nominees have also attended Finance and Performance Committee workshops on the annual budget, and a special briefing was arranged on the proposed amendment to the 10-year budget regarding property transfers.

Tauākī whakaaweawe Māori

Māori impact statement

32. Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual budget are important tools that enable and can demonstrate council’s responsiveness to Māori.

33. Local board plans, which were developed in 2017 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community.

34. Ongoing conversation will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision‑making processes.

Ngā ritenga ā-pūtea

Financial implications

35. This report is asking for local board decisions on financial matters in local board agreements that need to then be considered by the Governing Body.

36. Local boards are also providing input into regional plans. There is information in the consultation material for each plan with the financial implications of different options.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37. Local boards need to make recommendations on these local financial matters for the Annual Budget 2019/2020 by 8 May 2019, in order for the Governing Body to be able to make decisions on them when considering the annual budget in May 2019.

Ngā koringa ā-muri

Next steps

38. Local boards will approve their local board agreements and corresponding work programmes in June.

39. Recommendations and feedback from local boards will be provided to the relevant Governing Body committees for consideration during decision-making, as outlined in the table below:

Decision dates for regional plans

Plan	Decision-maker	Scheduled meeting
Annual Budget 2019/2020	Governing Body	22 May 2019
The proposed amendment to the 10‑year Budget 2018-2028	Governing Body	22 May 2019

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Annual Budget 2019/2020 and the proposed amendment to the 10-Year Budget 2018-2028	39

Ngā kaihaina

Signatories

Authors

Litia Brighouse-Fuavao – Local Board Engagement Advisor

Mary Hay – Senior Local Board Advisor

David Rose – Lead Financial Advisor

Beth Corlett - Advisor Plans & Programmes

Authorisers

Louise Mason - GM Local Board Services

Victoria Villaraza - Relationship Manager

No.	Title	Page
a ⇩	20190418 RFA Second Quarter Performance Report 2018-19	51

Puketāpapa Local Board

18 April 2019

Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal resolution from Governing Body

File No.: CP2019/05182

Te take mō te pūrongo

Purpose of the report

1. To receive a resolution from the Governing Body and provide feedback on the Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal.

Whakarāpopototanga matua

Executive summary

2. At its meeting on 28 February 2019, the Governing Body considered the recommendation from the Regulatory Committee - report Attachment A. Link to Regulatory Committee, 14 February 2019 - Item 10 Statement of Proposal – page 19. http://infocouncil.aucklandcouncil.govt.nz/Open/2019/02/REG_20190214_AGN_6987_AT.PDF and resolved as follows:

Resolution number GB/2019/10

MOVED by Cr L Cooper, seconded by Deputy Mayor BC Cashmore:

That the Governing Body:

a) adopt the statement of proposal in Attachment B of the agenda report for public consultation, as amended, and confirms that the draft bylaw:

i) is the most appropriate and proportionate way to implement aspects of the policy

ii) is not inconsistent with the New Zealand Bill of Rights Act 1990.

b) forward to local boards and advisory panels:

i) the statement of proposal in Attachment B of the agenda report for their views

ii) this agenda report and attachments for their information.

c) note delegated authority to the chair of the Regulatory Committee to make replacement appointments to the panel if a member of the panel is unavailable.

d) note delegated authority through the chief executive to staff approved by a manager responsible for bylaws to receive public feedback at ‘Have Your Say’ events.

e) note delegated authority through the chief executive to a manager responsible for bylaws to make any amendments to the statement of proposal in Attachment B of the agenda report to correct errors, omissions or to reflect decisions made by the Regulatory Committee or the Governing Body.

f) note the Regulatory Committee’s agreement that the statement of proposal be amended to include an option outlining the ability for local boards to determine the time and season provisions for their local board areas.

3. The Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal is included as Attachment B.

4. The Hearings Panel will meet on 3 May 2019 and local boards will have an opportunity to present views.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) receive the 28 February 2019 Governing Body resolution on the Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal.

b) consider whether to provide views on the Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal to the hearings panel on the 3 May 2019.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	28 February 2019 - Governing Body report	61
b ⇩	Statement of Proposal Auckland Council's new policy on dogs and dog management bylaw	63

Ngā kaihaina

Signatories

Authors

Sarndra O'Toole - Team Leader Governance Advisors

Authorisers

Marguerite Delbet - General Manager Democracy Services

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

18 April 2019

Chairperson	Harry Doig
Deputy Chairperson	Julie Fairey
Members	Anne-Marie Coury
	David Holm
	Shail Kaushal
	Ella Kumar, JP

No.	Title	Page
a ⇩	Julie Fairey's report, 08 March - 08 April 2019	177
b ⇩	David Holm's report, 08 February - 07 April 2019	181
c ⇩	Ella Kumar's report, 01 March - 28 March 2019	185

Author	Selina Powell - Democracy Advisor - Puketapapa
Authoriser	Victoria Villaraza - Relationship Manager