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Upper Harbour Local Board
OPEN MINUTES
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Minutes of a meeting of the Upper Harbour Local Board held in the Upper Harbour Local Board Office, 30 Kell Drive, Albany on Thursday, 18 April 2019 at 9.31am
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Chairperson |
Margaret Miles, QSM, JP |
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Members |
Uzra Casuri Balouch, JP |
Until 10.40am [Item 14] |
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Nicholas Mayne |
Until 10.31am [Item 14] |
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John McLean |
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Brian Neeson, JP |
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ABSENT
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Deputy Chairperson Lisa Whyte |
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Upper Harbour Local Board 18 April 2019 |
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The Chairperson opened the meeting and welcomed those present.
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Resolution number UH/2019/28 MOVED by Chairperson M Miles, seconded by Member N Mayne: That the Upper Harbour Local Board: a) accept the apology from Deputy Chairperson L Whyte for absence. |
There were no declarations of interest.
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Resolution number UH/2019/29 MOVED by Chairperson M Miles, seconded by Member U Casuri Balouch: That the Upper Harbour Local Board: a) confirm the ordinary minutes of its meeting, held on Thursday, 21 March 2019, as a true and correct record. |
There were no leaves of absence.
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6.1 |
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Resolution number UH/2019/30 MOVED by Chairperson M Miles, seconded by Member U Casuri Balouch: That the Upper Harbour Local Board: a) acknowledge the sudden recent passing of Dean Martin, Principal Advisor Māori Relations and Governance – Te Waka Anga Mua ki Uta, and recognise his role in establishing and delivering a relationship agreement between the local board and mana whenua of Ngati Manuhiri. b) extend condolences to Dean’s family and friends at this very difficult time. |
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6.2 |
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Resolution number UH/2019/31 MOVED by Chairperson M Miles, seconded by Member U Casuri Balouch: That the Upper Harbour Local Board: a) acknowledge the recent passing of Paul Herbert who, along with his wife, Annette Mitchell, has been instrumental in organising and driving the vision of the Whenuapai Restoration Group and who was also a founding member and inaugural Chairperson of the group. b) extend condolences to Paul’s wife and his family and friends at this very difficult time. |
There were no petitions.
There were no deputations.
There was no public forum.
There was no extraordinary business.
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12 |
Disposal recommendations report - 131 (part) Clark Road, Hobsonville |
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The Senior Advisor Portfolio Review, Panuku Development Auckland, was in attendance to support the item. |
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Resolution number UH/2019/32 MOVED by Chairperson M Miles, seconded by Member N Mayne: That the Upper Harbour Local Board: a) endorse Panuku Development Auckland’s recommendation to the Finance and Performance Committee to dispose of part of 131 Clark Road, Hobsonville, comprising approximately 5,500m2 (subject to survey) for commercial and housing outcomes in accordance with the Scott Point Precinct Plan 3. b) request that, in the event the Finance and Performance Committee so decides at its meeting on 18 June 2019 to dispose of the property, that the proceeds from the disposal of part of 131 Clark Road, Hobsonville, be ring-fenced to put towards the future cost of the Scott Point Sustainable Sports Park. |
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13 |
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The Elected Member Relationship Manager, Auckland Transport, was in attendance to support the item. |
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Resolution number UH/2019/33 MOVED by Chairperson M Miles, seconded by Member U Casuri Balouch: That the Upper Harbour Local Board: a) receive the monthly update report from Auckland Transport for March 2019. b) allocate funding to the following Local Board Transport Capital Fund projects and request that Auckland Transport develop them to detailed design and provide firm estimates of the costs: i. 634 Kingsway Road, Herald Island – rough order of cost estimated at $34,000 ii. Albany Highway / Upper Harbour Drive junction initial scheme design and cost analysis for various options – rough order of cost estimated at $60,000 iii. Kyle Road footpath, Kyle Road section – rough order of cost estimated at $412,000 iv. Kyle Road footpath, Schnapper Road section – rough order of cost estimated at $132,000. c) request a workshop with relevant Auckland Transport and relevant staff from Parks, Sport and Recreation regarding parking issues at Hooton Reserve with the intent of identifying and progressing solutions as soon as possible. |
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Note: Under Standing Order 1.9.7, Member N Mayne requested that his dissenting vote to resolution b) ii. and b) iii. be recorded. |
Note: Item 17 – Department of Conservation proposal to revoke Reserves Act 1977 delegations, was considered prior to Item 14 – Road name approval: New road at 61-117 Clark Road, Hobsonville.
Note: The meeting was adjourned at 10.30am and reconvened at 10.58am.
Members N Mayne and U C Balouch were not present.
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14 |
Road name approval: New road at 61-117 Clark Road, Hobsonville |
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Member N Mayne left the meeting at 10.31am Member U Casuri Balouch left the meeting at 10.40am |
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Resolution number UH/2019/34 MOVED by Member J McLean, seconded by Member B Neeson: That the Upper Harbour Local Board: a) approve the name ‘Genevieve Lane’ for the new private road created by way of a subdivision at 61-117 Clark Road, Hobsonville (superlot BB14). |
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15 |
Upper Harbour Quick Response round two 2018/2019 grant applications |
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Resolution number UH/2019/35 MOVED by Chairperson M Miles, seconded by Member B Neeson: That the Upper Harbour Local Board: a) agree to fund, part-fund or decline each application in round two of the Upper Harbour Quick Response Grants 2018/2019 listed in the following table:
b) approve the redirection of $3470 in unspent funds originally allocated towards the drainage work of Rosedale Park Sports Charitable Trust (application number LG1917-111, resolution number UH/2018/129) to be allocated for the development of the club’s fire safety report (refer to Attachments C to G to the agenda report). |
Member B Neeson left the meeting at 11.14am
The quorum was lost.
11.14am Pursuant to Standing Order 3.1.6, the business of the meeting was suspended due to lack of quorum. Informal discussion took place.
Member B Neeson returned to the meeting at 11.17am
The chairperson reconvened the meeting.
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16 |
Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal resolution from Governing Body |
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The following additional documents were provided: · the board’s previous resolution number UH/2015/54 from May 2015 · open letter to His Worship the Mayor, signed by all local board chairpersons, dated 8 April 2019 · email from Michael Sinclair to all local board members re Auckland Council Policy on Dogs and Dog Management Bylaw Hearings Panel. Copies have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment. |
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Resolution number UH/2019/36 MOVED by Member B Neeson, seconded by Member J McLean: That the Upper Harbour Local Board: a) receive the 28 February 2019 Governing Body resolution on the Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal. b) receive the open letter to His Worship the Mayor signed by all local board chairpersons, dated 8 April 2019, regarding concerns about the reduction in subsidiarity in the local board shared governance role within Auckland Council. c) receive the email from the Policy Manager, Community and Social Policy dated 16 April 2019 regarding an amended timeline and process in support of the Auckland Council Policy on Dogs and Dog Management Bylaw. d) delegate the Chairperson to attend the Hearings Panel on 21 June 2019, in the event there are submissions received from Upper Harbour residents. e) note the board’s previously adopted options in relation to the dog access rules review as set out in resolution number UH/2015/54 (refer to the tabled copy of the resolution attached to the minutes). f) request that any submissions on the Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal from Upper Harbour residents be circulated to board members for their information for feedback to the Chairperson prior to attendance at the Hearings Panel on 21 June 2019. |
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a 18 April 2019 Upper Harbour Local Board: Item 16 Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal - resolution from Governing Body - copy of resolution UH/2015/54 b 18 April 2019 Upper Harbour Local Board: Item 16 Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal - open letter to Mayor from all local board chairpersons c 18 April 2019 Upper Harbour Local Board: Item 16 Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal - email from Michael Sinclair, Policy Manager Community and Social Policy, to all local board members |
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18 |
Local board decisions and input into the Annual Budget 2019/2020 and the proposed amendment to the 10-year Budget 2018-2028 |
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Resolution number UH/2019/37 MOVED by Chairperson M Miles, seconded by Member B Neeson: That the Upper Harbour Local Board: a) receive consultation feedback on the Upper Harbour Local Board priorities for 2019/2020. b) approve the following advocacy initiatives for inclusion to its 2019/2020 Local Board Agreement: i. transport – congestion and growth ii. parks – maintenance and facilities provided iii. council facilities and service provision in areas facing growth. c) receive consultation feedback on regional proposals in the Annual Budget 2019/2020 and on the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers from people or organisations based in the Upper Harbour Local Board area. d) does not feel it has sufficient mandate from the Upper Harbour community to provide views due to the low number of submissions received from residents on regional proposals. |
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19 |
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Resolution number UH/2019/38 MOVED by Chairperson M Miles, seconded by Member J McLean: That the Upper Harbour Local Board: a) receive the Upper Harbour Local Board governance forward work calendar for the period May 2019 to April 2020, as set out in Attachment A to this agenda report. |
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20 |
Record of the Upper Harbour Local Board workshops held on Thursday 14 and 28 March, and 4 April 2019 |
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Resolution number UH/2019/39 MOVED by Member J McLean, seconded by Member B Neeson: That the Upper Harbour Local Board: a) receive the record of the Upper Harbour Local Board workshops held on Thursday 14 and 28 March, and 4 April 2019 (refer to Attachments A, B, and C to the agenda report). |
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21 |
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Resolution number UH/2019/40 MOVED by Member J McLean, seconded by Member B Neeson: That the Upper Harbour Local Board: a) receive the attendance record of members as submitted by Deputy Chairperson L Whyte, in response to requests from residents via social media for more transparency on attendance. |
22 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
11.33am The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................