Agenda of Waiheke Transport Forum

I hereby give notice that an ordinary meeting of the Waiheke Transport Forum will be held on:

Date:

Time:

Meeting Room:

Venue:

Thursday, 4 April 2019

5:00PM

Waiheke Local Board Office
10 Belgium Street
Ostend
Waiheke

Waiheke Transport Forum

OPEN AGENDA

MEMBERSHIP

Chairperson	Cath Handley
Members	Shirin Brown
	Michael Cox
	Grant Crawford
	Martin Felton
	Chris Howard
	Andrew Ison
	Tony King Turner
	Linda Simpson
	Don McKenzie

(Quorum 5 members)

Lisa Young

Local Board PA Liaison

1 April 2019

Contact Telephone: 09 980 5328

Email: lisa.young@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Waiheke Transport Forum

04 April 2019

ITEM TABLE OF CONTENTS PAGE

1 Apologies 5

2 Declaration of Interest 5

3 Confirmation of Minutes 5

4 Petitions 5

5 Public Input 5

5.1 Cycle Action Waiheke Vision and Priorities, Concept Plan for Surfdale from Burrell Road to Hamilton Road 5

5.2 Reactivation of the Be Accessible Waiheke Report 2013 5

5.3 Sealing of Gordon's Road, Woodside Bay, Waiheke Island 6

5.4 Issues for school children crossing Alison Road 6

6 Extraordinary Business 7

7 Forum Member Reports 7

8 Forum Member Report - Maritime Infrastructure, Waiheke Island 9

9 Forum Member Report - Parking for Ostend Markets 17

10 Discussion on process for nominating and appointing a permanent Chairperson 21

11 Consideration of Extraordinary Items

1 Apologies

At the close of the agenda no apologies had been received.

2 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3 Confirmation of Minutes

That the Waiheke Transport Forum:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 20 February 2019, including the confidential section, as a true and correct record.

4 Petitions

At the close of the agenda no requests to present petitions had been received.

5 Public Input

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

5.1 Cycle Action Waiheke Vision and Priorities, Concept Plan for Surfdale from Burrell Road to Hamilton Road

Te take mō te pūrongo

Purpose of the report

1. To receive the information provided by Cycle Action Waiheke.

Whakarāpopototanga matua

Executive summary

2. Cycle Action Waiheke will present to the Waiheke Transport Forum it’s vision and priorities and a suggested concept plan of the main road from Burrell Road to Hamilton Toad showing dedicated cycle lanes on both sides of the road and repositioned footpaths in certain areas where needed.

Ngā tūtohunga

Recommendation

That the Waiheke Transport Forum:

a) thank Cycle Action Waiheke for their attendance and presentation.

Attachments

a Cycle Action Waiheke Presentation Summary.............................................. 27

b Cycle Action Waiheke Vision and Priorities................................................... 29

5.2 Reactivation of the Be Accessible Waiheke Report 2013

Te take mō te pūrongo

Purpose of the report

1. To receive the information provided by Megan Barclay of Be Accessible.

Whakarāpopototanga matua

Executive summary

2. In 2013, The Waiheke Local Board commissioned a report to take action on the barriers on Waiheke to those with accessibility challenges.

3. With the development of the Waiheke 10 Year Transport Plan, the opportunity has arisen for a renewed focus on the completion of the accessibility actions which are still outstanding.

Ngā tūtohunga

Recommendation

That the Waiheke Transport Forum:

a) thank Megan Barclay of Be Accessible for her attendance and presentation.

Attachments

a Be Accessible Waiheke Report 2013............................................................. 31

5.3 Sealing of Gordon's Road, Woodside Bay, Waiheke Island

Te take mō te pūrongo

Purpose of the report

1. To receive the information provided by Steve Edwards of Woodside Bay in relation to the recommendation of sealing Gordon’s Road.

Whakarāpopototanga matua

Executive summary

2. It is requested that consideration be given to increasing the priority of sealing Gordon’s Road based on the reasoning provided in the attachment.

Ngā tūtohunga

Recommendation

That the Waiheke Transport Forum:

a) thank Steve Edwards of Woodside Bay for his attendance.

Attachments

a Sealing of Gordon's Road Presentation Summary........................................ 57

5.4 Issues for school children crossing Alison Road

Te take mō te pūrongo

Purpose of the report

1. To receive the information provided by Tess Parlane of Te Huruhi School.

Whakarāpopototanga matua

Executive summary

2. Tess Parlane of Te Huruhi School will be outlining safety issues in conjunction with school children crossing Alison Road as per the attachment.

Ngā tūtohunga

Recommendation

That the Waiheke Transport Forum:

a) thank Tess Parlane of Te Huruhi School for her attendance.

Attachments

a Tess Parlane, Te Huruhi School Presentation Summary.............................. 59

6 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

7 Forum Member Reports

Waiheke Transport Forum

04 April 2019

Forum Member Report - Maritime Infrastructure, Waiheke Island

File No.: CP2019/04450

Te take mō te pūrongo

Purpose of the report

1. To request further information on current and future maritime infrastructure projects on Waiheke Island.

Whakarāpopototanga matua

Executive summary

2. Waiheke Transport Forum Committee member Grant Crawford is requesting further information be provided on all current and future maritime infrastructure projects as per the attachments.

Ngā tūtohunga

Recommendation

That the Waiheke Transport Forum:

a) request the relevant project teams to provide information on all current and future maritime infrastructure projects planned for Waiheke Island.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Forum Member Report - Maritime Infrastructure Presentation Summary	11
b ⇩	Request for Information - Boat Ramps on Waiheke Island	13
c ⇩	Request for Information - Wharf Upgrades	15

Ngā kaihaina

Signatories

Authors	Lisa Young - Local Board PA Liaison
Authorisers	Helgard Wagener - Relshp Mgr - Great Barrier and Waiheke

Waiheke Transport Forum

04 April 2019

Forum Member Report - Parking for Ostend Markets

File No.: CP2019/04454

Te take mō te pūrongo

Purpose of the report

1. To review the current parking situation for the Ostend Markets and discuss alternative options to alleviate congestion.

Whakarāpopototanga matua

Executive summary

2. Waiheke Transport Forum Member Sergeant Martin Felton advised that there is currently a lack of organised parking available for the Ostend Markets which often results in numerous close calls. It is suggested that a review of alternative parking areas be conducted to alleviate congestion and safety concerns.

Ngā tūtohunga

Recommendation

That the Waiheke Transport Forum:

a) request relevant departments to advise what alternative parking areas may be available for the Ostend Markets to alleviate congestion and safety concerns.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Parking for Ostend Markets Presentation Summary	19

Ngā kaihaina

Signatories

Authors	Lisa Young - Local Board PA Liaison
Authorisers	Helgard Wagener - Relshp Mgr - Great Barrier and Waiheke

Waiheke Transport Forum

04 April 2019

Discussion on process for nominating and appointing a permanent Chairperson

File No.: CP2019/04497

Te take mō te pūrongo

Purpose of the report

1. To discuss the process for nominating and appointing a permanent Chairperson for the Waiheke Transport Forum.

Whakarāpopototanga matua

Executive summary

2. At its inaugural meeting on 6 December 2018, the Waiheke Local Board Chair, Cath Handley was appointed the interim chairperson for the Waiheke Transport Forum to allow the new committee members to familiarise themselves with the committee’s meeting procedures in accordance with the Standing Orders.

3. The nomination and appointment of a Chairperson for the Waiheke Transport Forum is required to be made in accordance with the Waiheke Local Board Standing Orders December 2017, clause 1.11.1 provisions for election or appointment of chairperson and deputy chairperson of the local board and committees and representatives of the local board, as per the attached extract.

4. It is intended that nominations for the role of chairperson be received from committee members by the next scheduled meeting of the Forum being held on 30 May 2019 to allow an appointment to be made.

Ngā tūtohunga

Recommendations

That the Waiheke Transport Forum:

a) note the process and nomination of a chairperson.

b) request nominations for the role of chairperson from committee members be put forward prior to the next scheduled meeting of 30 May 2019 for voting and appointment purposes.

Ngā tāpirihanga

Attachments