Agenda of Waiheke Local Board

1 Welcome

Kua uru mai a hau kaha, a hau maia, a hau ora, a hau nui,

Ki runga, ki raro, ki roto, ki waho

Rire, rire hau…pai marire

Translation (non-literal) - Rama Ormsby

Let the winds bring us inspiration from beyond,

Invigorate us with determination and courage to achieve our aspirations for abundance and sustainability

Bring the calm, bring all things good, bring peace….good peace.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Waiheke Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 28 March 2019, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waiheke Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Palm Beach Dune Restoration Project - Andrew Barclay

Whakarāpopototanga matua

Executive summary

1. Andrew Barclay will be in attendance to present to the board on the Palm Beach Dune Restoration Project what has been achieved.

Ngā tūtohunga

Recommendation

That the Waiheke Local Board:

a) thank Andrew Barclay for his attendance and presentation.

Attachments

a Palm Beach Dune Restoration Project........................................................... 245

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Waiheke Local Board

18 April 2019

Waiheke Pathways Plan

File No.: CP2019/05406

Te take mō te pūrongo

Purpose of the report

1. To seek adoption of the Waiheke Pathways Plan.

Whakarāpopototanga matua

Executive summary

2. The Waiheke Pathways Plan is a 10-year plan to improve our footpaths, roads and trails so that it’s safe and easy for people to walk, bike or ride to where they want to go.

3. The plan sets out four key goals:

· separate footpaths and cycle lanes alongside the main road through the island

· a footpath alongside all feeder roads

· natural traffic calming to slow speeds on back roads

· shared paths away from the road where possible.

4. The Waiheke Pathways Plan should be used by the Waiheke Local Board to direct Auckland Transport work programmes, focussing on the priority and quick win projects identified in the plan.

5. The off-road elements will be delivered by Auckland Council’s community facilities team, subject to prioritisation and funding.

Ngā tūtohunga

Recommendations

That the Waiheke Local Board:

a) adopt the Waiheke Pathways Plan (Attachment A) to inform investment into walking and cycling on Waiheke Island.

b) note that progress reports on the Waiheke Pathways Plan, coordinated across delivery entities, will be provided through the quarterly reports from Parks, Sport and Recreation.

Horopaki

Context

6. Pathways plans promote active transport connections for everyday journeys. They connect key destinations including schools, ferry terminals and commercial areas.

7. Waiheke can be a great place to get around on foot or by bike; distances are short, there is a footpath alongside the main road through the island, vehicle speeds are generally slow and electric bikes help flatten the hills.

8. However, Waiheke’s footpath and cycle lane network has been developed without a plan. Over the years we have responded to problems and have done what is feasible with the limited funding available. This has in some locations resulted in busy connecting roads without footpaths, cycle lanes stopping suddenly with no warning, back roads being used by vehicles as short cuts and limited off-road linkages between villages.

9. The Waiheke Pathways Plan sets out a 10-year programme of upgrades, improvements, new paths and improved maintenance that should make Waiheke safe for anyone who wants to walk or bike on the island.

10. The plan describes four types of route: arterial (main) roads; feeder roads; back roads and off-road routes. It recommends the standard of walking and cycling path for each type of route and ranks priority locations and quick wins for each type of route.

11. The plan should be used by the local board to direct work programmes for Auckland Transport, Auckland Council and community partnerships; each of whom will have a role to play in delivering local board ‘Pathways Plan’ recommendations.

12. When the work identified in the plan is complete, it will be safe to choose whether to walk, bike or take the car for each trip.

Tātaritanga me ngā tohutohu

Analysis and advice

13. The development of a safe and easy walking and cycling network on Waiheke is an opportunity to deliver environmental, lifestyle, health and wellbeing benefits for locals and visitors to the island.

14. With up to 1000 people commuting from Waiheke to Auckland each day and around 1.3 million visitors a year coming to the island, demand for transport on the main road between Matiatia, the schools and the villages is high. Cycle counters installed in Oneroa recorded over 40,000 journeys through the centre of the village in 2018.

15. Car use is restricted by limitations on parking at Matiatia, in village centres and at northern beaches. Buses are frequently overloaded at peak times and are unsuitable for many routes off the main road. Visitors, commuters and schoolchildren would like to walk and cycle around the island but are reluctant as they are concerned about safety where they have to share the road with faster moving traffic.

16. Analysis of proposed routes has considered the destination points along the route, opportunities to link with transport hubs and advice from Auckland Transport, Cycle Action Waiheke and likely user groups.

17. The priority locations for upgrade work have been chosen by identifying the most dangerous gaps in the footpath and cycle path networks. Quick wins are those which may not require extensive construction work to widen the road.

18. Completed routes can be celebrated by means of official openings, activation programmes and the promotion of active transport options via council and local board websites. Use of these facilities can be increased through creative marketing and innovative wayfinding options.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The primary impact of the Waiheke Pathways Plan is on Auckland Transport. The plan was developed with input from Auckland Transport’s walking and cycling team. Auckland Transport were consulted on the draft plan and had no adverse feedback on its contents.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. The 2017 Waiheke Local Board Plan includes the objective ‘Increase active and safe transport options and facilities’ through two initiatives:

· Scope and deliver Pathways (Greenways) Plan initiatives, including an eastern end loop pathway that is separate from the road.

· Connect cycleways and walkways to improve safety for our community and visitors.

Tauākī whakaaweawe Māori

Māori impact statement

21. Mana whenua were consulted on the general principles in the draft plan as part of the formal consultation round. No issues were raised by mana whenua.

22. Mana whenua consultation will be included as part of the consent process as and when each project within the plan is funded.

Ngā ritenga ā-pūtea

Financial implications

23. Where there are gaps in the footpath or cycle network on the island this is often due to the expense of widening the road to include footpaths and/or cycle paths. On Waiheke’s steep landscape this often requires expensive retaining work below or above the road surface. Despite the costs, these gaps have been addressed in the plan.

24. The cost to deliver the actions outlined in the plan will be significant and is likely to be over $10 million.

25. Funding will largely come from the Waiheke Local Board’s Transport Capital Fund.

26. Investigation and design will be progressed by Auckland Transport for all on road elements of the plan.

27. There will be additional maintenance costs for all new infrastructure and green assets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. Not all of the projects identified in the Pathways Plan will be able to be funded from the board’s Transport Capital Fund. The board will need guidance on likely feasibility and cost of each project to enable prioritisation within Auckland Transport’s work programme.

Ngā koringa ā-muri

Next steps

29. The Waiheke Local Board is working with Auckland Transport to develop a 10-year Transport Plan that will include direction from the Waiheke Pathway Plan on the walking and cycling elements of the transport network.

30. As part of that work the board should seek a Rough Order of Costs from Auckland Transport for those routes prioritised in the Pathways Plan, with a view to allocation of Transport Capital Funding to progress planning and delivery.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Waiheke Pathways Plan April 2019	13

Ngā kaihaina

Signatories

Author

Gary Wilton - Parks Adviser Hauraki Gulf Islands

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Helgard Wagener - Relshp Mgr - Great Barrier and Waiheke

No.	Title	Page
a ⇩	Resolution establishing the Waiheke Transport Forum	27
b ⇩	Agenda Waiheke Transport Forum 4 April 2019 including attachments	29
c ⇩	Minutes Waiheke Transport Forum 4 April 2019	89

Waiheke Local Board

18 April 2019

Auckland Transport Waiheke Local Board update April 2019

File No.: CP2019/04733

Te take mō te pūrongo

Purpose of the report

1. To provide an update to the Waiheke Local Board on transport related matters in their area including the Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua

Executive summary

2. The report focuses a number of current issues:

· An update on the wharf maintenance at Matiatia

· Downtown ferry basin redevelopment update

· Answering questions around renewals work at Kennedy Point.

Ngā tūtohunga

Recommendation

That the Waiheke Local Board:

a) receive the Auckland Transport Waiheke Local Board update April 2019.

Horopaki

Context

3. This report addresses transport related matters on Waiheke and includes information on the staus of the local board transport capital fund.

4. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. They report on a monthly basis to local boards, as set out in their Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities

5. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

6. Local Board Transport Capital Fund current status:

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

Speed bylaw

7. The consultation period for the speed bylaw is now complete.

8. When submissions closed on 31 March, Auckland Transport had received 11,007 submissions.

9. At this stage, Auckland Transport is still collating and considering the information gathered during the consultation period.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Waiheke New Network

10. Waiheke Island is getting a new bus network from Sunday 13 October.

11. Highlights of the Waiheke New Network include:

· a bus every 15 minutes along the arterial road between Matiatia and Onetangi

· services timed to meet the Matiatia ferry and to leave the terminal earlier

· new buses arriving in 2020

· new service for Kennedy Point in 2020.

Planned Renewal Works at Matiatia

12. The rebuild of the old wharf at Matiatia is progressing well, with a good portion of new deck installed. The redundant tidal stairs on the northern side of the old wharf have been removed due to significant structural deterioration and will not be replaced. While the current works are compromising the use of the pontoon on the southern side, this will be back in action as soon as the renewal works are complete.

Planned Renewal Works at Kennedy Point

13. The new ramp is in place and enabling works for the seawall renewal are underway. The works have raised a couple of questions from the community.

14. Regarding access for mobility impaired ferry users. This has been maintained with two spaces situated between the site works cabins and the new ramp.

15. Non-mobility impaired ferry users are requested to use the car park drop-off area and walk down to the ferry, for the duration of the renewal works.

16. A question was also asked about the siting of the mooring dolphin for the new ramp and its relationship to the recreational pontoon. The mooring dolphin is there to protect the recreational pontoon by ensuring that the vessels using the new ramp cannot swing into the area of the recreational pontoon. The dolphin is situated 12 metres from the recreational pontoon and this provides adequate room for recreational vessels to maneuverer safely.

Downtown Ferry Terminal Redevelopment

17. Hearings for the redevelopment were held for three days in the last week of March. The major issues raised were around: cruise ship servicing, weather cover, public transport connections and concerns about the overall re-development of the waterfront in and around ferry operations.

10-year transport Strategy

18. Auckland Transport has been working with the board and the transport forum on establishing a prioritised plan of projects for Waiheke over the next 10 years.

19. A recent workshop confirmed content priorities within the plan and Auckland Transport is working to finalise the details, ahead presenting the draft plan to the local board, ahead of public consultation.

Tauākī whakaaweawe Māori

Māori impact statement

20. Interactions with mana whenua is done on a project specific basis. There is no direct impact as a result of this report.

Ngā ritenga ā-pūtea

Financial implications

21. There are no financial implications by receiving this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22. The proposed decision of receiving the report has no risks. Auckland Transport has risk management strategies in place for the transport projects undertaken in the local board area.

Ngā koringa ā-muri

Next steps

23. Auckland Transport will provide another update report to the local board in May 2019.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Jonathan Anyon - Manager Elected Member Relationship Unit, Auckland Transport
Authoriser	Jonathan Anyon - Manager Elected Member Relationship Unit, Auckland Transport

Waiheke Local Board

18 April 2019

Land owner approval for the installation of a digital Safeswim sign at Little Oneroa Reserve

File No.: CP2019/05025

Te take mō te pūrongo

Purpose of the report

1. To obtain land owner approval for the installation of a Safeswim digital sign at Little Oneroa Reserve.

Whakarāpopototanga matua

Executive summary

2. Safeswim is Auckland Council’s programme for providing the public with up to date advice on swimming conditions and risks to health and safety. As part of a 2017/2018 pilot of on-beach communication methods, digital signs were identified as effective in getting public attention and acted as a focal point for public and media discussion on water quality issues at Auckland’s beaches. The digital signs also ensured that people had easy access to up-to-date information on public health and safety issues.

3. A digital sign is proposed to be installed at Little Oneroa Reserve as part of the Safeswim programme and will provide the public with information on water quality and swimming conditions for this location. Little Oneroa Beach is known to experience poor water quality that periodically exceeds New Zealand contact recreation guidelines after rainfall.

4. The proposal to install a digital sign at the location outlined in Attachment A has been assessed by Auckland Council’s Land Advisory team and parks staff, who have endorsed the location and design of the sign.

5. The installation of digital Safeswim sign at Little Oneroa will increase public awareness of water quality issues in the Little Oneroa catchment and gives effect to the Waiheke Local Board Plan objective to ‘improve the conservation of our coastal environment.

Ngā tūtohunga

Recommendation

That the Waiheke Local Board:

a) approve the land owner application from Healthy Waters for the installation of a digital Safeswim sign at Little Oneroa Beach in the location shown in Attachment A of the agenda report.

Horopaki

Context

Auckland Council’s Safeswim programme

6. Safeswim is Auckland Council’s programme for providing the public with up to date advice on swimming conditions and risks to health and safety. This can include notifications around dangerous wave conditions or poor water quality.

7. Safeswim’s water quality forecasts take account of rainfall, wind, tide, sunlight and beach type. Safeswim’s water quality forecasts are overridden if faults on the network causing wastewater overflows are detected by sensors, council staff or the public.

8. Safeswim is overseen by an independent panel of public health and water quality experts and is required to meet international benchmarks for accuracy and reliability.

Signage options and Little Oneroa digital signage proposal

9. In the 2017/2018 summer season Auckland Council trialled three types of signs at Safeswim beaches:

· standard council signs at the main approaches to beaches advising people of the programme and directing them to the website

· mobile ‘on-beach’ signs with a movable arrow for signalling current water quality status at the beaches patrolled by surf lifesavers

· digital signs at three locations (Mission Bay, Takapuna Beach and St Mary’s Bay) providing real-time updates of critical information as well as messages on tsunami preparedness.

10. The signage aimed to increase awareness of the Safeswim programme and encourage people to use the website. Prior to the upgrade, the Safeswim page on the council website attracted between 10,000 and 14,000 sessions a year. In its first year of operation the upgraded Safeswim website has attracted more than 310,000 sessions and has had over 150,000 unique users.

11. An independent review of the programme conducted by the council’s social science research unit, indicated that the standard signs had little impact, the mobile signs were more effective but prone to user-error and tampering, and the digital signs had the most impact and potential but suffered from technical and design faults that reduced their effectiveness.

12. In response to these findings:

· the Safeswim team and the Auckland Regional Public Health Service have developed signage for installation at stormwater outfalls (i.e. stormwater pipe outlets) of particular concern. The signs have been installed at Takapuna Beach and will be rolled out to other beaches around the region, where there is evidence of high public health risk

· the Safeswim team and Surf Life Saving Northern Region (SLSNR) have revised the design for the mobile ‘on-beach’ signs. These signs will be provided to SLSNR for use at beaches patrolled by surf lifesavers.

· Healthy Waters, Auckland Emergency Management, Parks, Community Facilities and ICT have gone through a procurement process and confirmed a supplier to install an improved digital sign system at a small number of Safeswim beaches around the region, along with a combined sign and tsunami warning system (siren) at one location.

13. A single digital sign is proposed to be installed at Little Oneroa Reserve as part of the Safeswim programme. The sign will provide the public with information on water quality, which is an issue at Little Oneroa Beach. It will also provide information on swimming conditions, including hazards and any current risks to swimmers such as dangerous wind or wave conditions, stinging jellyfish or sharks. The sign proposed for Little Oneroa will be 200 centimetres high, 85.5 centimetres wide and 15 centimetres deep.

Land status and local board decision-making

14. Little Oneroa Beach Reserve is legally described as Lot 343 DP 22849 and comprises of 2.5116 hectares, all contained in CIR 632272. This parcel of land is held by the Crown through the Department of Conservation, and is subject to the Reserves Act 1977 as a classified recreation reserve vested in trust in Auckland Council.

15. Auckland Council delegations require that the local boards are consulted on land owner approval applications prior to tier 5 staff exercising delegation to make a decision. At the request of the local board, this report seeks the board’s formal land owner approval for a digital Safeswim sign at Little Oneroa.

Tātaritanga me ngā tohutohu

Analysis and advice

16. The rationale for installing the digital Safeswim sign at the location proposed in Attachment A is as follows:

· the power supply is close by (from the toilet block);

· the sign will face away from the beach towards the carpark and playground area;

· the proposed location is directly next to the main carpark area and most foot traffic and vehicles will pass the sign at arrival;

· the proposed location will not block the view of the beach;

· the proposed location is on the edge of the main picnic area, rather than the middle where it may disrupt the use of this space;

· the proposed location is away from the area of the reserve frequented by drinkers to minimise the chance of it being vandalised;

· there are no technical issues that would make installation at the site technically challenging or prohibitively costly; and

· the proposed location is close to the lagoon and creek, so the sign can refer to the recommendation not to swim in these areas.

17. The local board has two options to consider, as detailed in Table 1 below. It is recommended that the Waiheke Local Board proceed with option A, to provide landowner approval for the installation of the digital Safeswim sign at this site.

Table 1. Options regarding Little Oneroa Safeswim signage installation

Pros

Cons

Option A – provide landowner approval to install the digital signage at the site outlined in Attachment A

· Will provide the public with dynamic, up-to-date information on the changing state of water quality and health and safety issues relating to the recreational use of Little Oneroa Beach.

· Digital signage can be used to convey other public information (e.g. bylaws controlling liquor consumption, fires, dog-walking). This could reduce sign clutter, which has been identified as an issue at Little Oneroa.

· Short period of earthworks at the Little Oneroa Reserve – minor impact on usage for approximately one week in winter.

· Risk of vandalism.

Option B – do not provide landowner approval

· Avoid installation of additional hardware at the beach and any disruption to access during a short period of earthworks.

· Little Oneroa Beach users will be less likely to be aware of any risks associated to the water.

18. Static signs were trialled in summer 2017/2018 as part of the expansion of the regional Safeswim programme. The signs were found to be resource intensive, as they have to be manually adjusted each time the water conditions change. These signs also carry a risk of public tampering and there is a high potential for error. For these reasons, static signs were not considered as part of the analysis of options for the Little Oneroa site.

19. There is no plan to install commercial advertising on either digital or static Safeswim signage. As well as this, Auckland Council’s Signage Bylaw 2015 states that there is to be no commercial advertising in open spaces without land owner approval being granted first.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. Auckland Council’s Parks and Places Specialist team have provided feedback on the proposed location and endorse the suggested placement. Land Use Advisory also support the proposed location and the proposal in general.

21. Healthy Waters has established a team of contractors to install, test and commission the Safeswim digital signs. This team will continue to operate and maintain the signs for a six month period after commissioning. Once the signs have been operating to council specifications for six months, the responsibility for maintenance will be transferred to Community Facilities.

22. Other members of the council family including council controlled organisations may be able to utilise the signage in the future for their messaging, if deemed appropriate by staff and the board. Examples may include assisting Auckland Emergency Management with advice on tsunami readiness, and Community Facilities with advice on dog walking, liquor bans, and fire bans. This will help reduce sign clutter at the reserve.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23. The Waiheke Local Board received a memo outlining the proposal to install a digital Safeswim sign at Little Oneroa on 5 September 2018 and was discussed with the board at a subsequent workshop.

24. The installation of Safeswim digital sign aligns with the Waiheke Local Board Plan objective to ‘improve the conservation of our coastal environment’. The sign will make water quality information for Little Oneroa Beach more accessible, thereby raising public awareness and engagement in water quality issues. The water quality issues at this location in particular are directly related to the Little Oneroa Stream catchment, which is a focus of the board’s current local environment work programme, and compliance activities for onsite wastewater systems being undertaken by the Targeted Initiatives team, within Auckland Council’s Licensing and Compliance department.

25. The sign will also contribute towards the local board’s monitoring and educational aspirations in relation to the marine environment.

Tauākī whakaaweawe Māori

Māori impact statement

26. Auckland Council acknowledges that water is taonga and of great significance to Māori as kaitiaki. The Safeswim programme and proposed digital signage are expected to contribute to the awareness of water quality issues and engagement in programmes to improve the water quality on Waiheke, specifically in the Oneroa catchment. The Safeswim team has provided regular briefings to the Infrastructure and Environmental Services mana whenua hui and Mana Whenua Kaitiaki Forum on the programme’s aims and workstreams, including digital signage. On the basis of these discussions, staff are confident that the goals and aspirations of the Safeswim programme with respect to water health and safety align well with those of mana whenua.

Ngā ritenga ā-pūtea

Financial implications

27. The sign will cost approximately $25,000 to install. This includes installation costs, engineering, and electrical and network connection. Costs will be accommodated within existing regional Healthy Waters budgets. No local board funding is required.

28. In the future, the cost of digital signs is expected to reduce as the technology becomes more established and as larger orders reduce per-unit costs.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29. It is recommended that the local board approve this land owner application, as the installation of a digital Safeswim sign at Little Oneroa will increase the public’s awareness of water quality issues and potential health and safety issues relating to the recreational use of Little Oneroa Beach.

30. If the application for land owner approval is declined, then Little Oneroa Beach users will be less likely to be aware of any risks associated to the water and the signage at this location will be left as is.

31. If the proposal is declined, staff will find an alternate location for a digital sign elsewhere in Auckland.

Ngā koringa ā-muri

Next steps

32. If the land owner approval is granted, Auckland Council’s Land Advisory Services team will provide a letter of approval outlining the conditions of the installation of the sign. Subject to land owner approval being granted, installation is expected to take place in winter 2019, ahead of the 2019/2020 swimming season.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Proposed digital Safeswim sign location at Little Oneroa Reserve	105

Ngā kaihaina

Signatories

Author

Devin Grant-Miles – Land Use Advisor

Authorisers

Craig Mcilroy – General Manager Healthy Waters

Rod Sheridan – General Manager Community Facilities

Helgard Wagener - Relshp Mgr - Great Barrier and Waiheke

Waiheke Local Board

18 April 2019

Non-financial conflict of interest and pre-determination advice regarding the Rangihoua Reserve and Onetangi Sports Park Development Committee

File No.: CP2019/05297

Te take mō te pūrongo

Purpose of the report

1. To advise board members of the conflicts of interest provisions in the Auckland Council Code of Conduct for Elected Members (Code of Conduct) and Waiheke Local Board Standing Orders (Standing Orders) for members who are part of the decision making of the Rangihoua Reserve and Onetangi Sports Park Development Committee (development committee).

Whakarāpopototanga matua

Executive summary

2. The Reserves Act 1977 requires all reserves to have a reserve management plan.

3. On 27 September 2018 the Waiheke Local Board resolved as follows:

Resetting the Waiheke Local Board role in the Development and Finalisation of the Rangihoua and Onetangi Sports Park Management Plan

Resolution number WHK/2018/190

MOVED by Chairperson C Handley, seconded by Deputy Chairperson J Meeuwsen:

That the Waiheke Local Board:

a) agree that resolution WHK/2018/153 pertaining to Item 12: Development of a local park management plan for Rangihoua Reserve and Onetangi Sports Park from the 26 July 2018 meeting, be rescinded:

Resolution number WHK/2018/153

MOVED by Deputy Chairperson P Walden, seconded by Member J Meeuwsen:

c) approve option (a) appointment of all local board members as the Rangihoua Reserve and Onetangi Sports Park management plan committee to hear objections and comments from submitters, consider the extent to which they have been allowed or accepted or disallowed or not accepted and approve the management plan.

and replaced with:

c) appoint Chairperson C Handley (as chair), Members S Brown and J Meeuwsen and the Great Barrier Local Board chair as a committee to develop the draft Rangihoua Reserve and Onetangi Sports Park management plan including decisions on:

i) the scope of the management plan

ii) inclusion of Rangihoua maunga and landscape amenity area following consultation with Ngati Paoa and/or decisions by the Rangihoua and Tawaipareira Committee

iii) whether to declare and classify any part of Rangihoua Reserve following consultation with Ngati Paoa and/or decisions by the Rangihoua and Tawaipareira Committee

iv) publicly notifying the intention to prepare the plan and seek comments to inform the preparation of the plan

v) publicly notifying the draft plan and seeking comments and objections on the draft plan.

d) appoint Chairperson C Handley (as chair), Members S Brown and J Meeuwsen, the Great Barrier Local Board chair and an independent commissioner experienced in Reserves Act matters as a committee to:

i) hear objections and comments from submitters

ii) consider the extent to which they would be allowed or accepted or disallowed or not accepted

iii) seek, where required, the Minister of Conservation’s comments and/or approval of the management plan

iv) approve the Rangihoua Reserve and Onetangi Sports Park management plan.

CARRIED

Note: Under Standing Order 1.9.7 Member P Walden requested that his vote against be recorded.

4. Notice was given of the intent to prepare a reserve management plan for Rangihoua Onetangi Sports Park pursuant to section 41(5) of the Reserves Act 1977.

5. The reserve management plan for Rangihoua Onetangi Sports Park will guide the Waiheke Local Board’s decision making on the park. It will provide an integrated framework for the range of activities, development and protection of important sites and features on the park.

6. The first phase of consultation – the notification of the intention to prepare a reserve management plan – was notified and the public was invited to provide written suggestions from December 2018 to February 2019. The next step is for staff to develop a draft reserve management plan for the Rangihoua Reserve and Onetangi Sports Park Development Committee’s approval for public consultation.

7. The final plan will be approved by a hearings committee consisting of the same members that constitute the development committee with the addition of a an independent commissioner experienced in Reserves Act matters.

8. Staff have now been asked to provide the Waiheke Local Board with advice on elected member obligations regarding conflicts of interest, as well as options for membership of the development committee.

Advice on pre-determination and conflicts of interest by committee members

9. As with all elected members, members of the development committee involved in the decisions on a management plan for Rangihoua Reserve need to manage any potential conflicts of interest carefully, consistent with the Auckland Council Code of Conduct for Elected Members (Code of Conduct).

10. If a development committee member fails to manage conflicts of interest, decisions relating to the reserve management plan could be challenged in the High Court through judicial review.

11. Elected Member obligations relating to conflicts of interest and pre-determination are set out in the Code of Conduct, Conflicts of Interest Policy and the Waiheke Local Board Standing Orders.

12. Specifically, under the Code of Conduct, elected members must “declare any private interests or personal benefits relating to their public duties and take steps to resolve any conflicts in such a way that protects the public interest.” Elected members must also fully acquaint themselves with, and adhere strictly to, the requirements of the Conflicts of Interest Policy.

13. The Conflicts of Interest Policy covers both financial and non-financial conflicts of interest:

· Under cl 10.9, elected members must not participate in any Council discussion or voting on any matter in which they have a financial interest;

· Under cl 10.10(a) in relation to non-financial interests, elected members should evaluate the Office of the Auditor General Guidelines, and/ or seek advice before determining whether they should declare an interest and stand aside from decision-making; and

· Under cl 10.10(b), a member must not deliberate on a public consultation process where that member has made a personal submission; a member must not participate in a hearing or decision that has a regulatory effect if the member’s statements or conduct indicate that he or she has predetermined the matter before hearing all relevant information; and on other matters where there are potential issues of predetermination, the member should refer to the Office of the Auditor General Guidelines, and/ or seek advice before deciding whether or not to participate in decision-making.

14. Under cl 1.3.7 of the Waiheke Local Board Standing Orders, no member may vote on, or take part in a discussion about, any matter in which they have a direct or indirect financial interest. Cl 1.3.8 provides that if a member considers there is a non-financial conflict of interest (which pre-determination is characterised as in the Conflicts of Interest Policy), a member may not take part in discussions about or vote on that matter.

15. Under the Conflicts of Interest Policy and the Waiheke Local Board Standing Orders, ultimately it is for the elected member themselves to determine whether they have an interest which requires them to stand aside from decision-making.

16. This means that in the normal course of events, there is no mechanism for a Local Board to require another elected member to recuse themselves from decision-making because of a conflict of interest.

Committee Membership

17. At its September 2018 meeting, the Waiheke Local Board resolved to establish a committee to develop the draft Rangihoua Reserve and Onetangi Sports Park management plan, and a further committee to hear objections on the plan and approve it. The report noted that the local board had asked for a revised approach which “is most likely to be supported by submitters and interested parties” to be put to it for consideration. The report noted that the revised approach would see some members step aside from proceedings due to perceptions of conflicts of interest.

18. This report followed a July 2018 report to the local board on options for independent decision-making, which were provided at the request of the local board.

Ngā tūtohunga

Recommendations

That the Waiheke Local Board:

a) note that on the Waiheke Local Board’s business meeting dated 27 September 2018, (resolution number WHK 2018/190) Chairperson C Handley (as chair), Members S Brown and J Meeuwsen and the Great Barrier Local Board chair were appointed as a committee to develop the draft Rangihoua Reserve and Onetangi Sports Park management plan.

b) note the advice on conflicts of interest provisions in the Auckland Council Code of Conduct for Elected Members and Waiheke Local Board Standing Orders for members who are part of the decision making of the Rangihoua Reserve and Onetangi Sports Park Development Committee.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors	Helgard Wagener - Relshp Mgr - Great Barrier and Waiheke
Authorisers	Louise Mason - GM Local Board Services

Waiheke Local Board

18 April 2019

Classification of Waiheke Local Parks

File No.: CP2019/05050

Te take mō te pūrongo

Purpose of the report

1. The purpose of this report is to:

o approve the final classification actions under the Reserves Act 1977 following the close of public submissions

o rescind the Auckland City Council Arts, Culture and Recreation Committee (ACRC) resolution dated 12 November 2008, for a parcel of park land in Ostend Domain incorrectly classified.

o approve the correct classification of this reserve land in Ostend Domain.

Whakarāpopototanga matua

Executive summary

2. Classification of reserve land is an essential step in the preparation of the Waiheke Local Parks Management Plan and a statutory requirement under the Reserves Act 1977.

3. A report to the local board on 13 December 2018 covered the declaration and classification, classification or reclassification of approximately 141 parcels of park land on Waiheke Island.

4. Five of the parcels, the local board resolved to continue to hold under the Local Government Act 2002. On the remaining 136 parcels of park land, the local board resolved that the classification proposals be publicly notified (Resolution number WHK/2018/251).

5. The period for public submissions has closed and no submissions were received. A further resolution of the local board is now required to confirm the classification actions for these parcels of park land (Attachments A, B, C and D).

6. In addition, a resolution of the local board is required to rescind an erroneous Auckland City Council ACRC resolution dated 12 November 2008 which declared a parcel of park land in Ostend Domain (Section 1 SO 55851) as recreation reserve using the incorrect section of the Reserves Act (section 14 instead of 16(2A) of the Act).

7. Once the Auckland City Council ACRC resolution dated 12 November 2008 has been rescinded, the land parcel in Ostend Domain will be deemed an unclassified reserve under the Reserves Act.

8. Consistent with the existing activity and adjoining park land, it is proposed that the parcel in Ostend Domain (Section 1 SO 55851) be classified as a recreation reserve pursuant to section 16(2A) of the Act.

Ngā tūtohunga

Recommendations

That the Waiheke Local Board:

a) approve the declaration and classification of the parcels of land, pursuant to section 14(1) of the Reserves Act 1977, as described in Attachment A of the agenda report (dated 18 April 2019).

b) approve the classification of the parcels of reserve land, pursuant to section 16(2A) of the Reserves Act 1977, as described in Attachment B of the agenda report (dated 18 April 2019).

c) approve the classification of the parcels of reserve land, pursuant to section 16(1) of the Reserves Act 1977, as described in Attachment C of the agenda report (dated 18 April 2019).

d) approve the reclassification of the parcels of reserve land, pursuant to section 24(1) of the Reserves Act 1977, as described in Attachment D of the agenda report (dated 18 April 2019).

e) rescind the Auckland City Council Arts, Culture and Recreation Committee resolution dated 12 November 2008 declaring Section 1 SO Plan 55851 of Ostend Domain as recreation reserve under section 14 of the Reserves Act 1977.

f) approve the classification of 2940 square metres of Ostend Domain, being Section 1 SO Plan 55851, as recreation reserve pursuant to Section 16(2A) of the Reserves Act 1977.

Horopaki

Context

Classification programme

9. A review of the status and classification of local parks on Waiheke Island has been undertaken as part of the wider local parks management planning programme and was covered in the report to the local board on 13 December 2018 (CP2018/23924).

10. Section 16 of the Reserves Act requires all land held as reserve to be classified appropriately. The land must be classified prior to the notification of the draft local parks management plan for it to be included in the plan.

11. Classification involves assigning a reserve (or part of a reserve) a primary purpose, as defined in section 17 to 23 of the Reserves Act that aligns with its present values. Consideration is also given to future values and possible future activities and uses.

12. The 13 December 2018 report covered approximately 141 land parcels with the options of:

· Option A: holding the land under the Local Government Act 2002

· Option B: declaring land as reserves and classifying this in accordance with Section 14 of the Reserves Act

· Option C: classifying existing unclassified reserves in accordance with Section 16 of the Reserves Act, or

· Option D: reclassifying classified reserves in accordance with Section 24 of the Reserves Act.

13. The local board resolved that five land parcels continue to be held under the Local Government Act (Option A).

14. The remaining 136 land parcels to be classified (Options B, C or D), were resolved to be publicly notified (Resolution number WHK/2018/251).

15. These parcels are outlined in Attachments A, B, C and D.

Ostend Domain

16. Auckland City Council ACRC resolved on 12 November 2008 to declare a parcel in Ostend Domain (Section 1 SO 55851) recreation reserve under Section 14 of the Reserves Act.

17. This has been identified by staff as erroneous as the parcel, being held as stopped road, had automatically vested in Auckland City as an unclassified local purpose (esplanade) reserve by way of Section 345(3) of the Local Government Act 1974.

18. Land vested by way of Section 345(3) of the Local Government Act 1974 is subject to Section 16(2A) of the Reserves Act. The declaration of the parcel under Section 14 was incorrect, as the wrong section of the Reserves Act was used in the resolution.

19. Attachment E includes the survey plan and aerial photograph of the parcel in Ostend Domain.

Tātaritanga me ngā tohutohu

Analysis and advice

Completing classification of publicly notified parcels

20. Public notices were placed in the Gulf News on 31 January 2019 in accordance with the requirements outlined in Section 119 (1b) of the Reserves Act.

21. The submissions period closed on 8 March 2019. No submissions supporting or opposing the proposed classification actions were received.

22. A further resolution of the local board is required to confirm the classification actions now the public notification period has closed.

Ostend Domain classification

23. The local board is required to rescind the resolution dated 12 November 2008 for a parcel of park land in Ostend Domain (Section 1 SO 55851) to enable the correct classification of land under the appropriate section of the Reserves Act.

24. The parcel in Ostend Domain (Section 1 SO 55851) will be deemed an unclassified reserve under the Reserves Act once the resolution has been rescinded by the local board.

25. The local board has three options for dealing with the unclassified reserve land (Section 1 SO 55851).

· Option 1: classify the land according to its primary purpose in accordance with the Reserves Act.

· Option 2: revoke the reserve status and hold the land under the Local Government Act 2002.

· Option 3: continue to hold the land as an unclassified reserve under the Reserves Act (status quo).

26. Option 3 has been discounted as it would mean that the local parks management plan would not comply with the Reserves Act. The council would not be meeting its statutory obligations under the Act, and staff would not be able to recommend public notification of the draft local parks management plan.

27. In considering whether to proceed with Option 1 or 2, staff have considered:

i) the intended purpose of the land when it was acquired

ii) the benefits of unified and integrated management of an individual park

iii) the long-term protection that the Act provides from inappropriate use and development

iv) whether statutory processes and future decision-making will be streamlined

v) the need for greater flexibility and choice in how local parks are used by the public, and

vi) whether revoking the reserve status of a particular land parcel would materially lead to a greater range of park activities being able to occur.

28. With regard to Section 1 SO 55851, staff have more specifically considered that classifying as recreation reserve would be consistent with:

the land’s current use

the other land parcel that makes up Ostend Domain.

29. Option 2 (revocation and holding the land under the Local Government Act) would not materially lead to greater flexibility in the way the park is able to be used as most of the land parcel is occupied by the Waiheke Boating Club.

30. It is recommended that Section 1 SO 55851 be classified as a recreation reserve pursuant to Section 16 (2A) of the Reserves Act (option 1). Public notification is not required under the Act.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

31. Appropriately classifying land parcels subject to the Reserves Act enables council to meet its statutory obligations under the Act.

32. Classification also enables land held under the Reserves Act to be formally incorporated into the Waiheke Local Parks Management Plan.

33. Community Services, Community Facilities, Infrastructure and Environmental Services and Legal Services have provided information and technical advice that has helped inform reserve classification proposals.

34. Classification of the Section 1 SO Plan 55851 at Ostend Domain will allow the council to legally issue a new lease to the Waiheke Boating Club under the Reserves Act.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

35. The local board reviewed all parcels of land in Attachments A, B, C and D prior to approving public notification at their 13 December 2018 meeting.

36. Public notification of the parcels in Attachments A, B, C and D followed the statutory process set out in the Reserves Act.

37. At the workshop held on 21 March 2019, local board members indicated their support to classify Section 1 SO 55851 at Ostend Domain.

Tauākī whakaaweawe Māori

Māori impact statement

38. Prior to reporting to the local board on the Waiheke classification programme and the public notification, engagement was undertaken with interested mana whenua, being: Ngāti Paoa (both Ngāti Paoa Trust Board and Ngāti Paoa Iwi Trust), Ngāti Tai ki Tāmaki, Ngāti Maru and Ngāti Whanaungaa. Mana whenua supported all proposals that required public notification.

39. Mana whenua also supported the proposal to classify the land at Ostend Domain as a recreation reserve.

Ngā ritenga ā-pūtea

Financial implications

40. Reserves will be formally classified under the Reserves Act when a gazette notice describing each land parcel has been published in the New Zealand Gazette. Costs associated with this process will be funded through internal statutory land management budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

41. No risks have been identified with completing the classification actions as:

· no submissions were received on the land parcels notified, and

· classification of Ostend Domain is a mandatory action under the Reserves Act if the local board choses to continue to hold the land under the Reserves Act.

Ngā koringa ā-muri

Next steps

42. Once the local board has approved the classification actions, they must be included in a gazette notice published in the New Zealand Gazette.

43. Approval of the gazette notice has been delegated from the Minister of Conservation to the General Manager Community Facilities. A report will be prepared seeking their signature to the gazette notice.

44. The land at Ostend Domain to be classified by the local board under Section 16 (2A) of the Reserves Act, will be included in the same gazette notice.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Parcels to be declared a reserve and classified in accordance with section 14(1) of Reserves Act 1977 (public notification completed), 18 April 2019	119
b ⇩	Parcels of land to be classified in accordance with section 16(2A) of the Reserves Act 1977 (public notification completed), 18 April 2019	121
c ⇩	Parcels of land to be classified in accordance with section 16(1) of the Reserves Act 1977 (public notification completed), 18 April 2019	125
d ⇩	Parcels of land to be classified in accordance with section 24(1) of the Reserves Act 1977 (public notification completed), 18 April 2019	127
e ⇩	Ostend Domain requiring classification	129

Ngā kaihaina

Signatories

Author

Helaina Farthing - Service and Asset Planner

Authorisers

Lisa Tocker - Head of Service Strategy and Integration

Helgard Wagener - Relshp Mgr - Great Barrier and Waiheke

Reserve Name	Physical Address	Appellation	Survey Area	Classification	Applicable Section of the Act
Citrus Corner	1 Miami Avenue	Part Lot 146 DP 16354	741	Recreation Reserve	s14 (1)
Kuakarau Bay Forest	Te Whau Drive	Lot 56 DP 156422	39759	Scenic Reserve 19(1)(b)	s14 (1)
Mary Wilson Reserve	30 Valley Road	Lot 71 DP 19224	1148	Recreation Reserve	s14 (1)
Mary Wilson Reserve	30 Valley Road	Lot 79 DP 19224	1070	Recreation Reserve	s14 (1)
Mary Wilson Reserve	30 Valley Road	Lot 75 DP 19224	888	Recreation Reserve	s14 (1)
Mary Wilson Reserve	30 Valley Road	Lot 76 DP 19224	888	Recreation Reserve	s14 (1)
Mary Wilson Reserve	30 Valley Road	Lot 72 DP 19224	1014	Recreation Reserve	s14 (1)
Mary Wilson Reserve	30 Valley Road	Lot 73 DP 19224	845	Recreation Reserve	s14 (1)
Mary Wilson Reserve	30 Valley Road	Lot 80 DP 19224	1224	Recreation Reserve	s14 (1)
Mary Wilson Reserve	30 Valley Road	Lot 74 DP 19224	888	Recreation Reserve	s14 (1)
Mary Wilson Reserve	30 Valley Road	Lot 77 DP 19224	885	Recreation Reserve	s14 (1)
Mary Wilson Reserve	30 Valley Road	Lot 78 DP 19224	959	Recreation Reserve	s14 (1)
Te Matuku Bay Esplanade Res 1	516 Orapiu Road	Closed Road SO 44012	3283	Scenic Reserve 19(1)(b)	s14 (1)
Upland Road Walkway	46 Omiha Road	Lot 489 DP 20610	1255	Scenic Reserve 19(1)(b)	s14 (1)

Waiheke Local Board

18 April 2019

Attachment B: Parcels of land to be classified in accordance with section 16(2A) of the Reserves Act 1977 (public notification completed), 18 April 2019

Reserve Name	Physical Address	Appellation	Survey Area (in sqm)	Classification	Applicable section of the Act
Anzac Bay Reserve	306 Calais Terrace	Lot 6 DP 173104	3790	Scenic Reserve 19(1)(b)	s16(2A)
Anzac Bay Reserve	37 Calais Terrace	Lot 5 DP 174122	2070	Scenic Reserve 19(1)(b)	s16(2A)
Anzac Bay Reserve	Calais Terrace	Lot 4 DP 201403	2130	Scenic Reserve 19(1)(b)	s16(2A)
Anzac Bay Reserve	29D Calais Terrace	Lot 4 DP 360116	1062	Scenic Reserve 19(1)(b)	s16(2A)
Arran Bay Esplanade Reserve	192B Cowes Bay Road	Lot 6 DP 168989	255	Local Purpose (Esplanade) Reserve	s16(2A)
Awaawaroa Esplanade Reserve	215 Awaawaroa Road	Lot 12 DP 313056	3713	Scenic Reserve 19(1)(b	s16(2A)
Awaawaroa Wetland Reserve	176 Awaawaroa Road	Lot 7 DP 165463	8060	Scenic Reserve 19(1)(b	s16(2A)
Awaawaroa Wetland Reserve	176 Awaawaroa Road	Lot 8 DP 165463	640	Scenic Reserve 19(1)(b	s16(2A)
Awaawaroa Wetland Reserve	176 Awaawaroa Road	Lot 4 DP 210617	866	Scenic Reserve 19(1)(b	s16(2A)
Awaawaroa Wetland Reserve	176 Awaawaroa Road	Lot 3 DP 384887	982	Recreation Reserve	s16(2A)
Belle Terrace Foreshore Reserve	57 Belle Terrace	Lot 3 DP 154034	385	Recreation Reserve	s16(2A)
Catherine Mitchell Reserve	417 – 427 Sea View Road	Lot 5 DP 142106	4988	Scenic Reserve 19(1)(b)	s16(2A)
Church Bay Esplanade Reserve	4 Ocean View Road	Lot 11 DP 146325	61600	Scenic Reserve 19(1)(b)	s16(2A)
Church Bay Esplanade Reserve	4 Ocean View Road	Lot 12 DP 146325	6200	Scenic Reserve 19(1)(b)	s16(2A)
Church Bay Esplanade Reserve	4 Ocean View Road	Lot 9 DP 146325	14900	Scenic Reserve 19(1)(b)	s16(2A)
Church Bay Esplanade Reserve	4 Ocean View Road	Lot 10 DP 146325	36400	Scenic Reserve 19(1)(b)	s16(2A)
Church Bay Esplanade Reserve	4 Ocean View Road	Lot 4 DP 154784	380	Scenic Reserve 19(1)(b)	s16(2A)
Church Bay Esplanade Reserve	4 Ocean View Road	Lot 5 DP 154784	619	Local Purpose (Accessway) Reserve	s16(2A)
Church Bay Esplanade Reserve	135 Nick Johnstone Drive	Lot 58 DP 169718	415	Recreation Reserve	s16(2A)
Church Bay Esplanade Reserve	4 Ocean View Road	Part Lot 15 DP 146325	22906	Scenic Reserve 19(1)(b)	s16(2A)
Church Bay Esplanade Reserve	4 Ocean View Road	Lot 59 DP 177117	94	Local Purpose (Accessway) Reserve	s16(2A)
Glen Brook Reserve	33 Glen Brook Road	Lot 489 DP 19224	44642	Scenic Reserve 19(1)(b)	s16(2A)
Glen Brook Reserve	33 Glen Brook Road	Lot 186 DP 19224	840	Scenic Reserve 19(1)(b)	s16 (2A)
Glen Brook Reserve	77 O'Brien Road	Lot 164 DP 19224	809	Scenic Reserve 19(1)(b)	s16 (2A)
Great Barrier Foreshore Reserve	51A Great Barrier Road	Lot 4 DP 161612	10500	Scenic Reserve 19(1)(b)	s16(2A)
Great Barrier Foreshore Reserve	51A Great Barrier Road	Lot 3 DP 93989	1540	Scenic Reserve 19(1)(b)	s16(2A)
Great Barrier Road Esplanade Reserve	87B Great Barrier Road	Lot 3 DP 175402	474	Scenic Reserve 19(1)(b)	s16(2A)
Hekerua Bay Foreshore Reserve 1	6 Newton Road	Lot 3 DP 370053	612	Scenic Reserve 19(1)(b)	s16(2A)
Hill Road Crescent Road East	77 Crescent Road East	Lot 4 DP 168995	260	Local Purpose (Accessway) Reserve	s16(2A)
Homersham Reserve	131 The Strand	Lot 1 DP 44564	931	Recreation Reserve	s16(2A)
Kiwi Moa Accessway	26A Moa Avenue	Lot 3 DP 54943	228	Local Purpose (Accessway) Reserve	s16(2A)
Kuakarau Bay Forest	Te Whau Drive	Lot 57 DP 152097	21452	Scenic Reserve 19(1)(b)	s16(2A)
Kuakarau Bay Forest	Te Whau Drive	Lot 54 DP 156422	56183	Scenic Reserve 19(1)(b)	s16(2A)
Makora South Reserve	60 The Esplanade	Lot 2 DP 54940	880	Recreation Reserve	s16(2A)
Matapana Reserve	5 The Esplanade	Lot 296 DP 16816	873	Recreation Reserve	s16(2A)
Matapana Reserve	5 The Esplanade	Lot 445 DP 16816	10218	Recreation Reserve	s16(2A)
Matapana Reserve	5 The Esplanade	Lot 294 DP 16816	855	Recreation Reserve	s16(2A)
Matapana Reserve	5 The Esplanade	Lot 293 DP 16816	847	Recreation Reserve	s16(2A)
Matapana Reserve	5 The Esplanade	Section 2 Block II Waiheke SD	116	Local Purpose (Accessway) Reserve	s16(2A)
Matapana Reserve	5 The Esplanade	Lot 295 DP 16816	865	Recreation Reserve	s16(2A)
Matiatia Owhanake Walkway Link	10 Ocean View Road	Lot 51 DP 183455	2641	Local Purpose (Accessway) Reserve	s16(2A)
Mawhitipana Reserve	55 Cory Road	Lot 444 DP 16816	22814	Scenic Reserve 19(1)(b)	s16(2A)
Mitchell Reserve	Mitchell Road	Lot 145 DP 16354	2200	Local Purpose (Esplanade) Reserve	s16(2A)
Onetangi Sports Park (Rangihoua)	133-165 O'Brien Road	Lot 17 DP 184090	6850	Local Purpose (Accessway)	s16(2A)
Onetangi Sports Park (Rangihoua)	133-165 O'Brien Road	Lot 19 DP 184090	2200	Local Purpose (Accessway)	s16(2A)
Onetangi Sports Park (Rangihoua)	133-165 O'Brien Road	Lot 6 DP 204906	18860	Recreation Reserve	S16(2A)
Owhanake Matiatia Walkway	66 Korora Road	Lot 40 DP 183454	25280	Local Purpose (Esplanade) Reserve	s16(2A)
Owhanake Matiatia Walkway	66 Korora Road	Lot 9 DP 169561	25327	Local Purpose (Esplanade) Reserve	s16(2A)
Owhanake Matiatia Walkway	66 Korora Road	Lot 44 DP 183456	2060	Local Purpose (Esplanade) Reserve	s16(2A)
Owhanake Matiatia Walkway	66 Korora Road	Lot 43 DP 183454	8000	Local Purpose (Esplanade) Reserve	s16(2A)
Owhanake Reserve	69 Korora Road	Lot 42 DP 183454	19267	Recreation Reserve	s16(2A)
Palm Beach Reserve	53 Palm Road	Lot 180 DP 16816	809	Recreation Reserve	s16(2A)
Palm Beach Reserve	53 Palm Road	Lot 196 DP 16816	809	Recreation Reserve	s16(2A)
Palm Beach Reserve	53 Palm Road	Lot 182 DP 16816	809	Recreation Reserve	s16(2A)
Palm Beach Reserve	53 Palm Road	Lot 195 DP 16816	809	Recreation Reserve	s16(2A)
Palm Beach Reserve	53 Palm Road	Lot 179 DP 16816	1619	Recreation Reserve	s16(2A)
Palm Beach Reserve	53 Palm Road	Lot 194 DP 16816	809	Recreation Reserve	s16(2A)
Palm Beach Reserve	53 Palm Road	Lot 183 DP 16816	908	Recreation Reserve	s16(2A)
Park Point Walkway	Cable Bay Lane	Lot 42 DP 331964	30038	Recreation Reserve	s16(2A)
Park Road Reserve	24 Moana Avenue	Part Lot 13 DP 16354	18127	Recreation Reserve	s16(2A)
Parkland at Fourth Avenue	5 Fourth Avenue	Lot 6 DP 384635	600	Local Purpose (Carparking) Reserve	S16(2A)
Piritaha Esplanade Reserve	88G Church Bay Road	Lot 8 DP 193750	3324	Local Purpose (Esplanade) Reserve	s16(2A)
Pohutukawa Reserve	22 Pohutukawa Avenue	Lot 18 DP 19224	3971	Scenic Reserve 19(1)(b)	s16(2A)
Pohutukawa Reserve Onetangi	11 Third Avenue	Allot 130 PSH OF Waiheke	40638	Recreation Reserve	s16(2A)
Putiki Reserve	14 Shelly Beach Road	Part Lot 23 DP 29734	11761	Recreation Reserve	s16(2A)
Putiki Reserve	14 Shelly Beach Road	Part Lot 13 DP 33007	1014	Local Purpose (Esplanade) Reserve	s16(2A)
Sandy Bay Esplanade Reserve	119 Great Barrier Road	Lot 3 DP 97658	1776	Local Purpose (Esplanade) Reserve	s16(2A)
Sea View Esplanade Reserve A	322B Sea View Road	Lot 3 DP 182519	740	Scenic Reserve 19(1)(b)	s16(2A)
Sea View Esplanade Reserve A	322B Sea View Road	Lot 3 DP 170479	903	Scenic Reserve 19(1)(b)	s16(2A)
Squirells Reserve	616 Orapiu Road	Lot 5 DP 323898	11000	Recreation Reserve	s16(2A)
Surfdale Hall Reserve & Foreshore	4 Hamilton Road	Section 1 SO 64396	1497	Local Purpose (Esplanade) Reserve	s16(2A)
Surfdale Reserve Accessway	46B Lannan Road	Lot 5 DP 319092	310	Local Purpose (Accessway) Reserve	s16(2A)
Te Aroha Reserve Accessway	Te Aroha Avenue	Lot 2 DP 58070	792	Scenic Reserve 19(1)(b)	s16(2A)
Te Aroha Reserve Accessway	Te Aroha Avenue	Lot 3 DP 362320	111	Recreation Reserve	s16(2A)
Te Awaawa O Makoha	53 Korora Road	Lot 3 DP 406036	6577	Recreation Reserve	s16(2A)
Te Matuku Bay Esplanade Res 1	516 Orapiu Road	Lot 2 DP 124361	58750	Scenic Reserve 19(1)(b)	s16(2A)
Te Matuku Stockyard Reserve	516 Orapiu Road	Lot 12 DP 180595	2090	Scenic Reserve 19(1)(b)	s16(2A)
Te Matuku Stockyard Reserve	516 Orapiu Road	Lot 10 DP 180595	2693	Recreation Reserve	s16(2A)
Te Uri Karaka Te Waera Reserve	150 Church Bay Road	Lot 6 DP 146325	162886	Scenic Reserve 19(1)(b)	s16(2A)
Te Whau Esplanade Reserve 1	O'Brien Road	Lot 75 DP 185011	10650	Scenic Reserve 19(1)(b)	s16(2A)
Te Whau Esplanade Reserve 1	O'Brien Road	Lot 63 DP 152097	63100	Scenic Reserve 19(1)(b)	s16(2A)
Te Whau Esplanade Reserve 1	O'Brien Road	Lot 73 DP 160901	5817	Scenic Reserve 19(1)(b)	s16(2A)
Te Whau Esplanade Reserve 1	O'Brien Road	Lot 62 DP 152097	6750	Scenic Reserve 19(1)(b)	s16(2A)
Te Whau Esplanade Reserve 1	O'Brien Road	Lot 71 DP 156422	3150	Scenic Reserve 19(1)(b)	s16(2A)
Te Whau Esplanade Reserve 1	O'Brien Road	Lot 61 DP 152097	58700	Scenic Reserve 19(1)(b)	s16(2A)
Te Whau Esplanade Reserve 1	O'Brien Road	Lot 72 DP 156422	976	Scenic Reserve 19(1)(b)	s16(2A)
Te Whau Esplanade Reserve 1	O'Brien Road	Lot 70 DP 156422	19596	Scenic Reserve 19(1)(b)	s16(2A)
Third Reserve	26 Third Avenue	Allot 129 PSH OF Waiheke	11140	Recreation Reserve	s16(2A)
Tin Boat Reserve	16 Fourth Avenue	Lot 5 DP 21862	20	Recreation Reserve	s16(2A)
Upland Road Walkway	46 Omiha Road	Part Whakanewha Block	2087	Scenic Reserve 19(1)(b)	s16(2A)
Wharf Road Esplanade Reserve	Wharf Road	Section 1 SO 64395	2100	Local Purpose (Esplanade) Reserve	s16(2A)
Wilma Foreshore Reserve	1B Wilma Road	Lot 4 DP 30841	2150	Scenic Reserve 19(1)(b)	s16(2A)
Woodside Bay Esplanade Walkway	Woodside Bay Road	Lot 11 DP 186680	798	Local Purpose (Esplanade) Reserve	s16(2A)

Waiheke Local Board

18 April 2019

Community Facilities - Local suppliers procurement

File No.: CP2019/05580

Te take mō te pūrongo

Purpose of the report

1. To present to the Waiheke Local Board with recommendations for consideration as the current facilities maintenance contracts expire on 30 June 2019.

Whakarāpopototanga matua

Executive summary

2. Maintenance contracts for electrical services, plumbing, waterblasting and building services, which are currently supplied by local suppliers on Waiheke Island, are ending on 30 June 2019. The local board is requested to approve the preferred operating model so that the procurement process can be initiated and a Request for Pricing can be issued in late April, in time for the new maintenance agreements to commence 1 July 2019.

Ngā tūtohunga

Recommendations

That the Waiheke Local Board:

a) approve the preferred operating model option for the new maintenance agreements commencing on 1 July 2019.

b) if option 2 or 4 is selected as the preferred option, then a second operating model option for the new maintenance agreements commencing on 1 July 2019 must be selected, in order to ensure the progression of the maintenance agreements should the preferred option not be successful.

Horopaki

Context

3. On 1 July 2017, the facilities maintenance contracts commenced with local suppliers for scheduled / planned, or reactive services on Waiheke and Rakino. These contracts are set to expire on 30 June 2019.

4. These contracts were created outside of the Full Facilities model and were initially created for a two-year period during which time performance and service offerings were to be reviewed and assessed in terms of efficiencies and effectiveness.

5. Contracts were initially awarded to:

· Waiheke Contracting Services for electrical services

· Systematic Building Management for building services e.g. carpentry, roofing, painting, etc

· Natural Water and Waste - Plumbing

· Absolute Waterblasting - Waterblasting

6. During the original Project 17 procurement process, each participant was invited to price for either a single service or multiple services, depending on the participant’s capacity to provide the required service activities.

7. The contract model has a set of high level service outcomes that are to be delivered through a combined model of output and prescriptive specifications. Potential service providers were required to provide a delivery methodology as part of their response to the original Request for Pricing. The specifications document contained minimum standards and certain mandatory requirements in relation to Auckland Council policy and working practices.

8. Towards the end of 2018, Waiheke Contracting Services terminated their agreement with Community Facilities and AIM Services (AIMS), who currently provide other maintenance services as per the Full Facilities contract for Rua, was offered the electrical works as a stop-gap while the replacement procurement was finalised.

Tātaritanga me ngā tohutohu

Analysis and advice

9. Meetings with the current facilities maintenance contract service providers have taken place, with the following findings:

· Waiheke Contracting Services advised that the termination of the contract was due to core electrical work not being their specialist field, and their sub-contractor travelled from Whangarei to Waiheke three times a week. This did not necessarily meet the requirements for providing prompt service, particularly for jobs that were seemingly critical in nature

· Albeit at the beginning of the two year contract, all suppliers found the council’s systems and processes cumbersome, they have become streamlined and it has now become part of their day to day business. However, in some instances, it still remains an onerous task.

· The local suppliers found the Health and Safety Prequalification very expensive both financially and from a time perspective i.e. suppliers are paid by the hour for work and the prequalification took many weeks to complete.

· All local suppliers enjoy the flexibility of work within the current environment as they are able to earn additional income via private jobs. Depending on the supplier, council work makes up from between 20 per cent to 60 per cent of their workload.

· Generally, there are challenges finding reliable trade suppliers.

· One supplier, Systematic Building Supplies, has good networks and access to multiple tradespeople (more than one electrician and plumber) which he relies on to do council and private work.

· The plumbing services supplier, Natural Water and Waste, has challenges with the clarity of processes between Healthy Waters services (supply of water and septic tank servicing and maintenance) and Community Facilities (plumbing). i.e jobs are incorrectly logged by the Service Centre and the plumber is called out for a blocked toilet, when the issue is that there is no water so the job must be raised with Healthy Waters.

· To date, Key Performance Indicators (KPIs) and performance, with specific criteria, have not been applied to these local contracts but will need to be done in the future.

10. The following provides four options from which to select for procurement purposes:

	OPTION	ADVANTAGES	DISADVANTAGES
1	Independent Local suppliers’ model (status quo) with a new procurement process	· The council can test the market to assess if there are any new, interested and reliable local suppliers · Provides flexibility for suppliers so that they can also conduct private business to supplement their income	· Local suppliers initially found current systems and processes hard to manage. Administration will increase as Community Facilities will need to track performance, placing more pressure on local suppliers · Suppliers have to do the Health and Safety Prequalification which is expensive, and time consuming. · Each supplier is required to use council’s systems for reporting · Individual KPIs and resulting performance management criteria, including environmental and Smart procurement, will need to be applied and managed, which will be a new process for the local suppliers
2	Seek one local supplier to manage a pool of other local sub-contractors	· Good access to a local pool of sub-contractors which will enable critical jobs to be done · Administration done by one entity - if they had more council work, there is a possibility that the supplier would be more likely to employ administrative staff.	· Private work for the main local supplier is depleted (less flexibility) · During the Project 17 procurement process, no local suppliers came forward to manage this (this may have changed over the last two years) · High administration impact on the local supplier as they will be expected to use the more sophisticated council system (currently a simplified process is used) · Due to the higher volume of administration, the local supplier will need to hire more resources e.g. administrative staff, operations, etc · The pool of local suppliers will have to do the Health and Safety Prequalification which is expensive, and time consuming. · KPIs and resulting performance management criteria will be introduced, for which the one local supplier will be accountable · Increase in reporting with quality, annual reporting will be required · Smart procurement will be expected
3	AIMS manages a pool of local suppliers on Waiheke	· Administration support in place due to the Full Facilities contract · KPIs will be applied, with which AIMS is very familiar · AIMS is already on the island and is familiar with the environment, terrain and the requirements of the local board	· AIMS may not necessarily have the right access to the right networks · AIMS would need more staff and resources · Local supplies have to do the Health and Safety Prequalification which is expensive, and time consuming.
4	Main local supplier with a pool (option 2) but AIMS manages the administration	· ‘Making our size work- - administrative support is easy and cost effective and AIMS already have systems and reporting in place · KPIs will be applied, with which AIMS is very familiar · Main local supplier has easy access to a local pool of sub-contractors	· Potential impact on Community Facilities resources · Local suppliers have to do the Health and Safety Prequalification which is expensive, and time consuming. · Higher administrative costs due to the main local supplier being the ‘middle man’ – extra level of commission mark-ups with potentially three levels of contractors

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11. Community Facilities is committed to delivering world-class service to its customers, making great places Aucklanders love.

12. As with the Full Facilities Agreements on the mainland, Community Facilities remains committed to ensuring that KPIs and performance is managed, particularly around environmental factors and social outcomes.

13. All supplier arrangements Community Facilities enters into have to deliver on these, thereby ensuring that service quality is achieved.

14. Community Facilities remains committed to ensuring that service agreements remain flexible to meet customers’ needs.

15. To ensure sustainability, Community Facilities proposes that the future facilities maintenance contracts be for a three year tenure.

16. All suppliers are the eyes and ears of the maintenance services and should advise when or if assets are not up to standard.

17. All suppliers are the extended brand of the council and are therefore expected to be co-branded.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18. The views of the Waiheke Local Board are of utmost importance. Hence, this report is submitted seeking the local board’s preference in terms of which model should be utilised to seek suppliers to provide services pertaining to electrical, plumbing, water blasting and general building i.e. a person in the community for the community.

19. Regardless of the preferred option, Community Facilities is committed to using local suppliers thereby delivering upon the Smart procurement principles of social development, and ensuring economic stability for the island.

Tauākī whakaaweawe Māori

Māori impact statement

20. Community Facilities will ensure that all identified assets continue to be well-maintained, including assets that benefit the local community, including Māori. Where any aspects of maintenance are anticipated to have a significant impact on sites of importance to mana whenua, then appropriate engagement will be undertaken.

21. Diversity is a Smart procurement outcome and will be tracked and reported.

Ngā ritenga ā-pūtea

Financial implications

22. Budgets have been allocated to maintenance services on Waiheke from the Long-term Plan 2015-2025.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23. Risks are associated with each of the options, however, local Community Facilities staff have done well to mitigate these, and have depth of experience in terms of what works successfully. For example:

a. Due to the current model utilising the services of single suppliers, risks emerge when suppliers go on holiday leaving a potential fap in service delivery. In this instance, Community Facilities ensures the other maintenance suppliers are on standby to step in and manage critical items

b. As single local suppliers have other work commitments, they are not necessarily available to address critical issues. Community Facilities has a process of substituting one suppler for another and AIM Services can always be called in, as a last resort, to fix, for example, electrical services.

24. A key risk is that of the Health and Safety Prequalification, which is compulsory for all suppliers, regardless of their size.

25. Should a local supplier not be available to provide services, finding a substitute that has the Health and Safety Prequalification is challenging, which is a pre-requisite in working for council. In this instance, AIM Services might be called in to render the service.

26. KPIs and performance measures will be applied to local suppliers. This will be new and may mean that local suppliers will experience more administration due to increased reporting.

Ngā koringa ā-muri

Next steps

27. Upon the Waiheke Local Board providing their feedback, a procurement process can commence immediately, enabling the new contracts to potentially commence on 1 July 2019.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Geoff Pitman – Head of Contracts and Supplier Management

Authorisers

Rod Sheridan - General Manager Community Facilities

Helgard Wagener - Relshp Mgr - Great Barrier and Waiheke

Waiheke Local Board

18 April 2019

Local board decisions and input into the Annual Budget 2019/2020 and the proposed amendment to the 10-year Budget 2018-2028

File No.: CP2019/04687

Te take mō te pūrongo

Purpose of the report

1. To approve local financial matters for the local board agreement 2019/2020, which need to be considered by the Governing Body in the Annual Budget 2019/2020 process.

2. To seek feedback on regional topics in the Annual Budget 2019/2020 and the proposed amendment to the 10-year Budget 2018-2028.

Whakarāpopototanga matua

Executive summary

3. Auckland Council’s Annual Budget contains 21 local board agreements which are the responsibility of local boards. These agreements set out local funding priorities, budgets, levels of service and performance measures. This report seeks decisions on local financial matters for the local board agreement, including:

· any new/amended local targeted rate proposals

· proposed locally driven initiative (LDI) capital projects outside local boards’ decision-making responsibility

· release of local board specific reserve funds

· any advocacy initiatives (to be included in the appendix).

4. Auckland Council consulted with the public from 17 February to 17 March 2019 to seek community views on the Annual Budget 2019/2020 and the proposed amendment to the 10‑year Budget 2018-2028, and local board priorities to be included in the local board agreements. This report seeks local board views on both of these plans:

· regional annual budget topics: including changes to rates and fees, the draft Tūpuna Maunga o Tamaki Makaurau Authority – Operational Plan 2019/2020, and other budget information

· the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers.

5. Auckland Council also consulted on the Our Water Future discussion document. A draft strategy from the Our Water Future discussion document will be developed. Local boards will have the opportunity to provide input into this in early 2020.

6. Local board views on these regional plans will be considered by the Governing Body (or relevant committee) before making final decisions on the plans.

Ngā tūtohunga

Recommendations

That the Waiheke Local Board:

a) receive consultation feedback on the Waiheke Local Board priorities for 2019/2020.

b) recommend any new or amended local targeted rate proposals to the Governing Body.

c) recommend that the Governing Body approves any proposed locally driven initiative capital projects, which are outside local boards’ decision-making responsibility.

d) approve its advocacy initiatives for inclusion (as an appendix) to its 2019/2020 Local Board Agreement.

e) receive consultation feedback on regional proposals in the Annual Budget 2019/2020 and on the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers from people or organisations based in the Waiheke Local Board area.

f) provide feedback on the Annual Budget 2019/2020.

g) provide feedback on the proposed amendment to the 10-year Budget 2018-2028.

Horopaki

Context

7. Local board agreements form part of the Auckland Council’s annual budget and set out local funding priorities, budgets, levels of service and performance measures. This report details local board decisions and recommendations that need to be made in April/early-May to allow them to be considered by the Governing Body in the annual budget process.

8. Local boards also advocate to the Governing Body for funding for projects that cannot be accommodated within their local budgets. These advocacy initiatives are attached as an appendix to the local board agreement.

9. Local boards are responsible for providing local input into regional strategies, policies and plans. Local board plans reflect community priorities and preferences and are key documents that guide both the development of local board agreements and input into regional plans.

10. Auckland Council publicly consulted on the following two plans from 17 February to 17 March 2019:

· annual budget (which includes both regional issues and local board key priorities)

· the proposed amendment to the 10-year budget.

11. Across the region, 2278 people attended 65 engagement events, including two in the Waiheke Local Board area. Feedback was received through written, event and social media channels.

12. Consultation feedback on the Waiheke Local Board priorities for 2019/2020 and on regional proposals in the Annual Budget 2019/2020 and the proposed amendment to the 10‑year budget regarding property transfers from people or organisations based in the Waiheke Local Board area are set out in Attachment A. The feedback on local board priorities will be considered by the local board before they agree their local board agreement in early June 2019.

Tātaritanga me ngā tohutohu

Analysis and advice

Local financial matters for the local board agreement

13. This report allows the local board to agree its input and recommend other local financial matters to the Governing Body in early May 2019. This is to allow time for the Governing Body to consider these items in the annual budget process (decisions made in June 2019).

Local targeted rate and business improvement district (BID) targeted rate proposals

14. Local boards are required to endorse any new locally targeted rate proposals or BID targeted rate proposals in their local board area (noting that any new local targeted rates and/or BIDs must have been consulted on before they can be implemented).

Funding for locally driven initiatives (LDI)

15. Local boards are allocated funding annually to spend on local projects or programmes that are important to their communities. This funding is for ‘locally driven initiatives’ or LDI. Local boards can approve LDI capital projects up to $1 million; projects over that amount need approval from the Governing Body.

16. Local boards can recommend to the Governing Body to convert LDI operational funding to capital expenditure for 2019/2020 if there is a specific need to do so, or Governing Body approval may be needed for the release of local board specific reserve funds, which are funds being held by the council for a specific purpose.

Local board advocacy

17. Local boards are requested to approve any advocacy initiatives for consideration by the Governing Body and inclusion (as an appendix) to the 2019/2020 Local Board Agreement, noting that in this triennium, a longer-term approach has been taken to progress initiatives that are unable to be funded by local board budgets. The approach used the annual budget, 10-year budget and local board plan processes to progress and advise on a narrower range of local board initiatives in a more comprehensive way.

18. As part of the 10-year Budget 2018-2028, additional funding was provided to progress the priority advocacy initiative of each local board (the one local initiative (OLI)). All OLIs are progressing with funding either allocated or earmarked in the 10-year budget.

Local board input on regional plans

19. Local boards have a statutory responsibility for identifying and communicating the interests and preferences of the people in its local board area in relation to the context of the strategies, policies, plans, and bylaws of Auckland Council. This report provides an opportunity for the local board to provide input on two plans, the Annual Budget 2019/2020 and the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers.

Regional issues in the Annual Budget 2019/2020

20. The annual budget sets out Auckland Council priorities and how it is going to pay for them. The regional consultation on the proposed annual budget focused on two topics:

· changes to rates and fees

o annual waste management changes

o food scraps targeted rate

o Waitākere rural sewerage targeted rate

o urban boundary rating

o rating of religious use properties

o regulatory fees

· draft Tūpuna Maunga o Tamaki Makaurau Authority – Operational Plan 2019/2020.

21. The consultation on the annual budget also included key priorities for each local board area. Decisions on local board priorities will be made when local board agreements are considered in June 2019.

22. The feedback form contained one question relating to changes to rates and fees. Consultation feedback received from the Waiheke Local Board area on key regional issues in the annual budget are summarised in Attachment A, along with an overview of any other areas of feedback on regional proposals with a local impact.

23. Local boards may wish to provide feedback on these regional issues for consideration by the Governing Body.

The proposed amendment to the 10-year Budget 2018-2028 regarding property transfers

24. The regional consultation on the proposed amendment to the 10-year Budget 2018-2028 focused on a proposal to transfer the legal ownership of $790 million of city centre waterfront properties from Panuku to Auckland Council. Panuku would continue to manage the properties. The resulting ownership structure would reduce governance duplication, increase consistency with other development areas and maximise future flexibility.

25. The feedback form contained one question relating to this proposed amendment. Consultation feedback received from the Waiheke Local Board area on the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers is summarised in Attachment A.

26. Local boards may wish to provide feedback on the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers for consideration by the Governing Body.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27. The Annual Budget 2019/2020 is an Auckland Council group document and will include budgets at a consolidated group level. Consultation items and updates to budgets to reflect decisions and new information may include items from across the group.

28. The key impact of the proposed amendment to the 10-year budget regarding property transfers on the group is the potential impact on Panuku. Panuku staff and board have been engaged in the development of these options. Governing Body will make their decision regarding this on 20 June 2019.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29. Local board decisions and feedback are being sought in this report. Local boards have a statutory role in providing local board feedback on regional plans.

30. Local boards play an important role in the development of the annual budget and local board agreements form part of the annual budget. Local board nominees have also attended Finance and Performance Committee workshops on the annual budget, and a special briefing was arranged on the proposed amendment to the 10-year budget regarding property transfers.

Tauākī whakaaweawe Māori

Māori impact statement

31. Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual budget are important tools that enable and can demonstrate council’s responsiveness to Māori.

32. Local board plans, which were developed in 2017 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community.

33. Attachment A includes analysis of submissions made by mana whenua and mataawaka entities who have interests in the rohe/local board area.

34. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Ngā ritenga ā-pūtea

Financial implications

35. This report is asking for local board decisions on financial matters in local board agreements that need to then be considered by the Governing Body.

36. Local boards are also providing input to regional plans. There is information in the consultation material for each plan with the financial implications of different options.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37. Local boards need to make recommendations on these local financial matters for the Annual Budget 2019/2020 by 8 May 2019, in order for the Governing Body to be able to make decisions on them when considering the annual budget in May 2019.

Ngā koringa ā-muri

Next steps

38. Local boards will approve their local board agreements and corresponding work programmes in June.

39. Recommendations and feedback from local boards will be provided to the relevant Governing Body committees for consideration during decision-making, as outlined in the table below:

Decision dates for regional plans

Plan	Decision-maker	Scheduled meeting
Annual Budget 2019/2020	Governing Body	22 May 2019
The proposed amendment to the 10‑year Budget 2018-2028	Governing Body	22 May 2019

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Annual Budget 2019/2020 - consultation feedback for Waiheke Local Board	173
b ⇩	Annual Budget 2019/2020 submissions on local priorities from Waiheke Local Board area	183
c ⇩	Annual Budget 2019/2020 submissions regional issues from Waiheke Local Board area	185
d ⇩	Annual Budget 2019/2020 submissions from Waiheke Local Board Have Your Say	195
e ⇩	Advocacy areas Waiheke Local Board	197
f	Waiheke Local Board Written Feedback (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

Beth Corlett - Advisor Plans & Programmes

Janine Geddes - Senior Local Board Advisor Waiheke

Authoriser

Helgard Wagener - Relshp Mgr - Great Barrier and Waiheke

Waiheke Local Board

18 April 2019

Waiheke Local Board Grants Programme 2019/2020

File No.: CP2019/04216

Te take mō te pūrongo

Purpose of the report

1. To adopt the Waiheke Local Board Grants Programme 2019/2020.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3. The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year.

4. This report presents the Waiheke Grants Programme 2019/2020 for adoption (see Attachment A).

Ngā tūtohunga

Recommendation

That the Waiheke Local Board:

a) adopt the Waiheke Grant Programme 2019/2020.

Horopaki

Context

5. The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

6. The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year. The local board grants programme guides community groups and individuals when making applications to the local board.

7. The local board community grants programme includes:

• outcomes as identified in the local board plan

• specific local board grant priorities

• which grant types will operate, the number of grant rounds and opening and closing dates

• any additional criteria or exclusions that will apply

• other factors the local board consider to be significant to their decision-making.

8. Once the local board grants programme 2019/2020 has been adopted, the types of grants, grant rounds, criteria and eligibility with be advertised through an integrated communication and marketing approach which includes utilising the local board channels.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. The new Waiheke Grants Programme has been workshopped with the local board and feedback incorporated into the grants programme for 2019/2020.

10. The new grant programme includes:

· grant round dates which exclude decision dates coinciding with the local government elections in October 2019

· includes the addition of a Waiheke environmental grants round for 2019/2020.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

12. Based on the main focus of an application, a subject matter expert from the relevant council unit will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

13. The grants programme has been developed by the local board to set the direction of their grants programme. This programme is reviewed on an annual basis.

Tauākī whakaaweawe Māori

Māori impact statement

14. All grant programmes respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to organisations delivering positive outcomes for Māori. Applicants are asked how their project aims to increase Māori outcomes in the application process.

Ngā ritenga ā-pūtea

Financial implications

15. The allocation of grants to community groups is within the adopted Long-term Plan 2018 -2028 and local board agreements.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

16. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy. Therefore, there is minimal risk associated with the adoption of the grants programme.

Ngā koringa ā-muri

Next steps

17. An implementation plan is underway and the local board grants programme will be locally advertised through the local board and council channels, including the council website, local board facebook page and communication with past recipients of grants.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Waiheke Grants Programme 2019/2020	213

Ngā kaihaina

Signatories

Author

Marion Davies - Grant Operations Manager

Authorisers

Shane King - Head of Operations Support

Helgard Wagener - Relshp Mgr - Great Barrier and Waiheke

Waiheke Local Board

18 April 2019

Additions to the 2016-2019 Waiheke Local Board meeting schedule

File No.: CP2019/04414

Te take mō te pūrongo

Purpose of the report

1. To seek approval for one meeting date to be added to the 2016-2019 Waiheke Local Board meeting schedule in order to accommodate the Annual Budget 2019/2020 and proposed amendment to 10-Year Budget 2018-2028 timeframes.

Whakarāpopototanga matua

Executive summary

2. The Waiheke Local Board adopted the 2016-2019 meeting schedule on 24 November 2016.

3. At that time the specific times and dates for meetings for local board decision making in relation to the local board agreement as part of the Annual Budget 2019/2020 and proposed amendment to 10-Year Budget 2018-2028 were unknown.

4. The board is being asked to approve one meeting date as an addition to the Waiheke Local Board meeting schedule so that the Annual Budget 2019/2020 timeframes can be met.

Ngā tūtohunga

Recommendations

That the Waiheke Local Board:

a) approve one meeting date to be added to the 2016-2019 Waiheke Local Board meeting schedule to accommodate the Annual Budget 2019/2020 and proposed amendment to 10-Year Budget 2018-2028 timeframes as follows:

· Thursday 6 June 2019, at 5:15pm.

b) note the venue for this meeting will be the Waiheke Local Board office, 10 Belgium Street, Ostend.

Horopaki

Context

5. The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

6. In summary, adopting a meeting schedule helps meet the requirements of:

· Schedule 7, clause 19 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings. Such notification may be provided by the adoption of a schedule of business meetings.

· Part 7, sections 46, 46(A) and 47 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

7. The Waiheke Local Board adopted its business meeting schedule at its 24 November 2016 business meeting.

8. The timeframes for local board decision making in relation to the local board agreement which is part of the Annual Budget 2019/2020 and proposed amendment to 10-Year Budget 2018-2028 were unavailable when the meeting schedule was originally adopted.

9. The board is being asked to make decisions in early June to feed into the Annual Budget 2019/2020 and proposed amendment to 10-Year Budget 2018-2028 process. This timeframe is outside the board’s normal meeting cycle.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The board has two options:

i) Add the meeting as an addition to the meeting schedule.

ii) Add the meeting as an extraordinary meeting.

11. For option one, statutory requirements allow enough time for this meeting to be scheduled as an addition to the meeting schedule and other topics may be considered as per any other ordinary meeting. However there is a risk that if the Annual Budget 2019/2020 and proposed amendment to 10-Year Budget 2018-2028 timeframes change or the information is not ready for the meeting there would need to be an additional extraordinary meeting scheduled anyway.

12. For option two, only the specific topic Annual Budget 2019/2020 and proposed amendment to 10-Year Budget 2018-2028 may be considered for which the meeting is being held. There is a risk that no other policies or plans with similar timeframes or running in relation to the Annual Budget 2019/2020 and proposed amendment to 10-Year Budget 2018-2028 process could be considered at this meeting.

13. Since there is enough time to meet statutory requirements, staff recommend approving these meetings as additions to the meeting schedule as it allows more flexibility for the board to consider a range of issues.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. There is no specific impact for the council group from this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15. This report requests the board’s decision to schedule an additional meeting and consider whether to approve this as an extraordinary meeting or an addition to the meeting schedule.

Tauākī whakaaweawe Māori

Māori impact statement

16. There is no specific impact for Māori arising from this report. Local boards work with Māori on projects and initiatives of shared interest.

Ngā ritenga ā-pūtea

Financial implications

17. There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

18. There are no significant risks associated with this report.

Ngā koringa ā-muri

Next steps

19. Implement the processes associated with preparing for business meetings.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Beth Corlett - Advisor Plans & Programmes

Authorisers

Louise Mason - GM Local Board Services

Helgard Wagener - Relshp Mgr - Great Barrier and Waiheke

Chairperson	Cath Handley
Deputy Chairperson	Paul Walden
Members	Shirin Brown
	John Meeuwsen
	Bob Upchurch

Reserve Name	Physical Address	Appellation	Survey Area (in sqm)	Classification	Applicable section of the Act
Citizens Advice Bureau	141 Ocean View Road	Part Lot 128 DP 22848		Local Purpose (Community Use) Reserve	s16 (1)
Goodwin North Reserve	37B Goodwin Avenue	Lot 3 DP 82447	480	Local Purpose (Accessway) Reserve	s16(1)
Hill Road Crescent Road East	77 Crescent Road East	Lot 425 DP 16816	3536	Local Purpose (Accessway) Reserve	s16(1)
Kuakarau Bay Forest	40 Te Whau Drive	Lot 55 DP 156422	31745	Scenic Reserve 19(1)(b)	s16(1)
Kuakarau Bay Forest	40 Te Whau Drive	Section 1 SO 360896	200	Scenic Reserve 19(1)(b)	s16(1)
Kuakarau Bay Forest	40 Te Whau Drive	Section 2 SO 360896	706	Scenic Reserve 19(1)(b)	s16(1)
Kennedy Reserve	29 Kennedy Road	Lot 648 DP 16353	1217	Scenic Reserve 19(1)(b)	s16 (1)
Kennedy Reserve	29 Kennedy Road	Lot 647 DP 16353	1022	Scenic Reserve 19(1)(b)	s16 (1)
Kennedy Reserve	29 Kennedy Road	Lot 650 DP 16353	1419	Scenic Reserve 19(1)(b)	s16 (1)
Kennedy Reserve	29 Kennedy Road	Lot 651 DP 16353	1955	Scenic Reserve 19(1)(b)	s16 (1)
Kennedy Reserve	29 Kennedy Road	Lot 652 DP 16353	1518	Scenic Reserve 19(1)(b)	s16 (1)
Kennedy Reserve	29 Kennedy Road	Lot 649 DP 16353	1141	Scenic Reserve 19(1)(b)	s16 (1)
Omiha Beach Reserve	2A Glen Brook Road	Lot 465 DP 19224	7765	Local Purpose (Esplanade) Reserve	16 (1)
Tin Boat Reserve	16 Fourth Avenue	Part Lot 105 DP 11377	5	Recreation Reserve	s16(1)
Tin Boat Reserve	16 Fourth Avenue	Lot 85 DP 11377	8559	Recreation Reserve	s16(1)

Reserve Name	Physical Address	Appellation	Survey Area (in sqm)	Classification	Current Reserve Classification
Reserve Name	Physical Address	Appellation	Survey Area (in sqm)	Classification
Anzac Bay Reserve	29A Calais Terrace	Lot 8 DP 73804	4680	Scenic Reserve 19(1)(b)	Local Purpose (Esplanade) Reserve
Anzac Reserve - Waiheke Island	76 Ostend Road	Lot 35 DP 11378	1545	Local Purpose (Community Use) Reserve	Recreation reserve
Anzac Reserve - Waiheke Island	76 Ostend Road	Lot 32 DP 11378	1032	Local Purpose (Community Use) Reserve	Recreation reserve
Anzac Reserve - Waiheke Island	76 Ostend Road	Lot 34 DP 11378	1576	Local Purpose (Community Use) Reserve	Recreation reserve
Anzac Reserve - Waiheke Island	76 Ostend Road	Lot 33 DP 11378	862	Local Purpose (Community Use) Reserve	Recreation reserve
Anzac Reserve - Waiheke Island	76 Ostend Road	Lot 29 DP 11378	1619	Local Purpose (Community Use) Reserve	Recreation reserve
Belle Terrace Foreshore Reserve	57 Belle Terrace	Lot 170 DP 17146	31313	Scenic Reserve 19(1)(b)	Recreation reserve
Glen Brook Reserve	33 Glen Brook Road	Lot 185 DP 19224	1186	Scenic Reserve 19(1)(b)	Recreation reserve
Hekerua Bay Reserve	Te Aroha Avenue	Lot 1079 DP 16962	7461	Scenic Reserve 19(1)(b)	Recreation reserve
Putiki Reserve	14 Shelly Beach Road	Lot 192 DP 24255	2623	Local Purpose (Esplanade) Reserve	Foreshore reserve
Putiki Reserve	14 Shelly Beach Road	Lot 95 DP 29741	253	Local Purpose (Esplanade) Reserve	Foreshore reserve
Putiki Reserve	14 Shelly Beach Road	Lot 22 DP 29734	1265	Local Purpose (Esplanade) Reserve	Foreshore reserve
Surfdale Hall Reserve & Foreshore	4 Hamilton Road	Lot 117 DP 16354	822	Recreation Reserve	Local purpose reserve (community building)
Surfdale Hall Reserve & Foreshore	4 Hamilton Road	Lot 116 DP 16354	812	Recreation Reserve	Local purpose reserve (community building)

Author	Mark Inglis - Local Board Advisor
Authoriser	Helgard Wagener - Relshp Mgr - Great Barrier and Waiheke

Author	John Nash - Programme Manager,Waiheke & Gulf Islands
Authorisers	Helgard Wagener - Relshp Mgr - Great Barrier and Waiheke