At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Albert-Eden Local Board:

confirm the minutes of its ordinary meeting, held on Wednesday, 27 March 2019, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Albert-Eden Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Kristina Walkley, Damian Vaughan and Hayley Paul - Learning at the Point Community Kindergarten

Te take mō te pūrongo

Purpose of the report

1. To deliver a presentation to the board during the Public Forum segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Kristina Walkley, Damian Vaughan and Hayley Paul will be in attendance to deliver a Public Forum presentation on Learning at the Point Community Kindergarten.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) thank Kristina Walkley, Damian Vaughan and Hayley Paul for their attendance and Public Forum presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

Under Standing Order 2.5.1 (LBS 3.11.1) or Standing Order 1.9.1 (LBS 3.10.17) (revoke or alter a previous resolution) a Notice of Motion has been received from Member Easte for consideration under item 12.

No.	Title	Page
a ⇩	Notice of Motion - Level Crossings	9

Albert-Eden Local Board

01 May 2019

Local board decisions and input into the Annual Budget 2019/2020 and the proposed amendment to the 10-year Budget 2018-2028

File No.: CP2019/04746

Te take mō te pūrongo

Purpose of the report

1. To approve local financial matters for the local board agreement 2019/2020, which need to be considered by the Governing Body in the Annual Budget 2019/2020 process.

2. To seek feedback on regional topics in the Annual Budget 2019/2020 and the proposed amendment to the 10-year Budget 2018-2028.

Whakarāpopototanga matua

Executive summary

3. Auckland Council’s Annual Budget contains 21 local board agreements which are the responsibility of local boards. These agreements set out local funding priorities, budgets, levels of service and performance measures. This report seeks decisions on local financial matters for the local board agreement, including:

· any new/amended business improvement district (BID) targeted rates

· any new/amended local targeted rate proposals

· proposed locally driven initiative (LDI) capital projects outside local boards’ decision-making responsibility

· release of local board specific reserve funds

· any advocacy initiatives (to be included in the appendix).

4. Auckland Council consulted with the public from 17 February to 17 March 2019 to seek community views on the Annual Budget 2019/2020 and the proposed amendment to the 10 year Budget 2018-2028, and local board priorities to be included in the local board agreements. This report seeks local board views on both of these plans:

· regional annual budget topics: including changes to rates and fees, the draft Tūpuna Maunga o Tamaki Makaurau Authority – Operational Plan 2019/2020, and other budget information

· the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers.

5. Auckland Council also consulted on the Our Water Future discussion document. A draft strategy from the Our Water Future discussion document will be developed. Local boards will have the opportunity to provide input into this in early 2020.

6. Local board views on these regional plans will be considered by the Governing Body (or relevant committee) before making final decisions on the plans.

7. Redacted submissions can be found through the Auckland Council website at https://www.aucklandcouncil.govt.nz/have-your-say/topics-you-can-have-your-say-on/annual-budget-2019-2020/Pages/submissions-received.aspx#panelLinks

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) receive consultation feedback on the Albert-Eden Local Board priorities for 2019/2020.

b) recommend any new or amended business improvement district targeted rates to the Governing Body.

c) recommend any new or amended local targeted rate proposals to the Governing Body.

d) recommend that the Governing Body approves any proposed locally driven initiative capital projects, which are outside local boards’ decision-making responsibility.

e) recommend the release of local board specific reserve funds to the Governing Body.

f) approve its advocacy initiatives for inclusion (as an appendix) to its 2019/2020 Local Board Agreement.

g) receive consultation feedback on regional proposals in the Annual Budget 2019/2020 and on the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers from people or organisations based in the Albert-Eden Local Board area.

h) provide feedback on the Annual Budget 2019/2020.

i) provide feedback on the proposed amendment to the 10-year Budget 2018-2028.

Horopaki

Context

8. Local board agreements form part of the Auckland Council’s annual budget and set out local funding priorities, budgets, levels of service and performance measures. This report details local board decisions and recommendations that need to be made in April/early-May to allow them to be considered by the Governing Body in the annual budget process.

9. Local boards also advocate to the Governing Body for funding for projects that cannot be accommodated within their local budgets. These advocacy initiatives are attached as an appendix to the local board agreement.

10. Local boards are responsible for providing local input into regional strategies, policies and plans. Local board plans reflect community priorities and preferences and are key documents that guide both the development of local board agreements and input into regional plans.

11. Auckland Council publicly consulted on the following two plans from 17 February to 17 March 2019:

· annual budget (which includes both regional issues and local board key priorities)

· the proposed amendment to the 10-year budget.

12. Redacted submissions can be found through the Auckland Council website at https://www.aucklandcouncil.govt.nz/have-your-say/topics-you-can-have-your-say-on/annual-budget-2019-2020/Pages/submissions-received.aspx#panelLinks

13. Across the region, 2278 people attended 65 engagement events, including one regional Have your Say event in the Albert-Eden Local Board area. Feedback was received through written, event and social media channels.

14. Consultation feedback on the Albert-Eden Local Board priorities for 2019/2020 and on regional proposals in the Annual Budget 2019/2020 and the proposed amendment to the 10 year budget regarding property transfers from people or organisations based in the Albert-Eden Local Board area are set out in Attachment A. The feedback on local board priorities will be considered by the local board before they agree their local board agreement in early June 2019.

Tātaritanga me ngā tohutohu

Analysis and advice

Local financial matters for the local board agreement

15. This report allows the local board to agree its input and recommend other local financial matters to the Governing Body in early May 2019. This is to allow time for the Governing Body to consider these items in the annual budget process (decisions made in June 2019).

Local targeted rate and business improvement district (BID) targeted rate proposals

16. Local boards are required to endorse any new locally targeted rate proposals or BID targeted rate proposals in their local board area (noting that any new local targeted rates and/or BIDs must have been consulted on before they can be implemented).

Funding for locally driven initiatives (LDI)

17. Local boards are allocated funding annually to spend on local projects or programmes that are important to their communities. This funding is for ‘locally driven initiatives’ or LDI. Local boards can approve LDI capital projects up to $1 million; projects over that amount need approval from the Governing Body.

18. Local boards can recommend to the Governing Body to convert LDI operational funding to capital expenditure for 2019/2020 if there is a specific need to do so, or Governing Body approval may be needed for the release of local board specific reserve funds, which are funds being held by the council for a specific purpose.

19. Local boards can defer LDI projects where there was an agreed scope and cost, but the project/s have not been delivered.

Local board advocacy

20. Local boards are requested to approve any advocacy initiatives for consideration by the Governing Body and inclusion (as an appendix) to the 2019/2020 Local Board Agreement, noting that in this triennium, a longer-term approach has been taken to progress initiatives that are unable to be funded by local board budgets. The approach used the annual budget, 10-year budget and local board plan processes to progress and advise on a narrower range of local board initiatives in a more comprehensive way.

21. As part of the 10-year Budget 2018-2028, additional funding was provided to progress the priority advocacy initiative of each local board (the one local initiative (OLI)). All OLIs are progressing with funding either allocated or earmarked in the 10-year budget.

Local board input on regional plans

22. Local boards have a statutory responsibility for identifying and communicating the interests and preferences of the people in its local board area in relation to the context of the strategies, policies, plans, and bylaws of Auckland Council. This report provides an opportunity for the local board to provide input on two plans, the Annual Budget 2019/2020 and the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers.

Regional issues in the Annual Budget 2019/2020

23. The annual budget sets out Auckland Council priorities and how it is going to pay for them. The regional consultation on the proposed annual budget focused on two topics:

· changes to rates and fees

o annual waste management changes

o food scraps targeted rate

o Waitākere rural sewerage targeted rate

o urban boundary rating

o rating of religious use properties

o regulatory fees

· draft Tūpuna Maunga o Tamaki Makaurau Authority – Operational Plan 2019/2020.

24. The consultation on the annual budget also included key priorities for each local board area. Decisions on local board priorities will be made when local board agreements are considered in June 2019.

25. The feedback form contained one question relating to changes to rates and fees. Consultation feedback received from the Albert-Eden Local Board area on key regional issues in the annual budget are summarised in Attachment A, along with an overview of any other areas of feedback on regional proposals with a local impact.

26. Local boards may wish to provide feedback on these regional issues for consideration by the Governing Body.

The proposed amendment to the 10-year Budget 2018-2028 regarding property transfers

27. The regional consultation on the proposed amendment to the 10-year Budget 2018-2028 focused on a proposal to transfer the legal ownership of $790 million of city centre waterfront properties from Panuku to Auckland Council. Panuku would continue to manage the properties. The resulting ownership structure would reduce governance duplication, increase consistency with other development areas and maximise future flexibility.

28. The feedback form contained one question relating to this proposed amendment. Consultation feedback received from the Albert-Eden Local Board area on the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers is summarised in Attachment A.

29. Local boards may wish to provide feedback on the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers for consideration by the Governing Body.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30. The Annual Budget 2019/2020 is an Auckland Council group document and will include budgets at a consolidated group level. Consultation items and updates to budgets to reflect decisions and new information may include items from across the group.

31. The key impact of the proposed amendment to the 10-year budget regarding property transfers on the group is the potential impact on Panuku. Panuku staff and board have been engaged in the development of these options. Governing Body will make their decision regarding this on 20 June 2019.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32. Local board decisions and feedback are being sought in this report. Local boards have a statutory role in providing local board feedback on regional plans.

33. Local boards play an important role in the development of the annual budget and local board agreements form part of the annual budget. Local board nominees have also attended Finance and Performance Committee workshops on the annual budget, and a special briefing was arranged on the proposed amendment to the 10-year budget regarding property transfers.

Tauākī whakaaweawe Māori

Māori impact statement

34. Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual budget are important tools that enable and can demonstrate council’s responsiveness to Māori.

35. Local board plans, which were developed in 2017 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community.

36. Attachment A includes analysis of submissions made by mana whenua and mataawaka entities who have interests in the rohe/local board area.

37. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Ngā ritenga ā-pūtea

Financial implications

38. This report is asking for local board decisions on financial matters in local board agreements that need to then be considered by the Governing Body.

39. Local boards are also providing input to regional plans. There is information in the consultation material for each plan with the financial implications of different options.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40. Local boards need to make recommendations on these local financial matters for the Annual Budget 2019/2020 by 8 May 2019, in order for the Governing Body to be able to make decisions on them when considering the annual budget in May 2019.

Ngā koringa ā-muri

Next steps

41. Local boards will approve their local board agreements and corresponding work programmes in June.

42. Recommendations and feedback from local boards will be provided to the relevant Governing Body committees for consideration during decision-making, as outlined in the table below:

Decision dates for regional plans

Plan	Decision-maker	Scheduled meeting
Annual Budget 2019/2020	Governing Body	22 May 2019
The proposed amendment to the 10‑year Budget 2018-2028	Governing Body	22 May 2019

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Annual Budget 2019/2020 and the proposed amendment to the 10-Year Budget 2018-2028 regarding property transfers consultation feedback report	27
b ⇩	Have Your Say event feeback	41
c ⇩	Region-wide social media feedback	69

Ngā kaihaina

Signatories

Authors

Beth Corlett - Advisor Plans & Programmes

Authorisers

Louise Mason - GM Local Board Services

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

01 May 2019

Albert-Eden Local Grants Round Two 2018/2019 grant allocations

File No.: CP2019/05391

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline applications received for Albert-Eden Local Grants Round Two 2018/2019 including multiboard applications.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received for Albert-Eden Local Grants Round Two 2018/2019 (refer Attachment B) including multiboard applications (Attachment C).

3. The Albert-Eden Local Board adopted the Albert-Eden Local Board Community Grants Programme 2018/2019 on 23 May 2018. The document sets application guidelines for community contestable grants.

4. The local board has set a total community grants budget of $120,000 for the 2018/2019 financial year. A total of $97,680.43 has been allocated in previous grant rounds. The local board has further allocated a total of $20,725 from the community response fund towards community grants (resolution number AE/2019/20). This leaves a total of $43,044.57 to be allocated to one local grant round and one quick response grant round.

5. Twenty applications were received for Albert-Eden Local Grants, Round Two 2018/2019, requesting a total of $126,637 and nine multiboard applications were also received requesting a total of $38,999.45.

Ngā tūtohunga

Recommendations

That the Albert-Eden Local Board:

a) agree to fund, part-fund or decline each application in Albert-Eden Local Grants Round Two 2018/2019 listed in the following table:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG1901-213	New Zealand Chinese Blossom Arts Association Incorporated	Arts and culture	Towards the cost of the "Chinese Mid-Autumn Festival Celebration Show" at the Mount Eden War Memorial Hall on 21 September 2019.	$6,000.00	Eligible
LG1901-220	Kohia Terrace School	Arts and culture	Towards the cost of the Chinese dance instructor and Indian dance costumes for the "Kohia Terrace Multicultural Groups".	$2,000.00	Ineligible
LG1901-225	New Zealand Nepal Society Incorporated	Arts and culture	Towards the costs of bilingual tutors and coordination, venue hire (Ferndale House) and refreshments to run the Nepali language and culture classes for 25 children from May 2019 to April 2020.	$9,000.00	Eligible
LG1901-233	Eden Arts: Maungawhau Mount Eden Community Arts Trust	Arts and culture	Towards a contribution for musicians’ fees and advertising costs for the "Mt Eden Chamber Music Festival" between 20 September 2019 to 22 September 2019.	$5,000.00	Eligible
LG1901-202	Bhartiya Samaj Charitable Trust	Community	Towards counsellors wages for the Bhartiya Samaj Charitable Trust.	$10,000.00	Eligible
LG1901-205	Auckland Central Community Shed Trust	Community	Towards machinery and a locker for the community shed.	$6,192.00	Eligible
LG1901-223	Dance Therapy New Zealand	Community	Towards the venue hire, marketing, programme facilitation and coordination, equipment, supervision and associated administration costs to run the STARS workshop from 31 July to 11 December 2019.	$5,000.00	Eligible
LG1901-224	Umma Trust	Community	Towards the cost of venue hire and the delivery of health and well-being activities for 25 Muslim women, children and youth between 1 May 2019 and 30 April 2020.	$9,220.00	Eligible
LG1901-228	Auckland Somali Community Association Incorporated	Community	Towards a bilingual support tutor, transport and refreshments for the study support centre for 25 Somali children between 1 May 2019 and 30 April 2020.	$9,300.00	Eligible
LG1901-234	Home and Family Counselling Incorporated	Community	Towards the costs of running the after-hours counselling sessions for the Albert-Eden community between 6 May 2019 to 30 November 2019.	$4,000.00	Eligible
LG1901-235	Basava Samithi of Australasia (New Zealand Chapter) Incorporated	Community	Towards the costs of delivering the "Cultural Enhancement through Arts and Culture" programme from May 2019 to March 2020.	$8,375.00	Eligible
LG1901-236	Youthline Auckland Charitable Trust	Community	Towards a portion of the regional volunteer manager's salary between June 2019 to December 2019.	$5,000.00	Eligible
LG1901-230	Tread Lightly Charitable Trust	Environment	Towards costs associated with the delivery of the Tread Lightly programme.	$7,540.00	Eligible
LG1901-237	Wash Your Mouth Out (WYMO)	Environment	Towards administration costs for the Dominion Road Business Incentive Package programme including office space, stationery and project management wages (via reimbursement).	$5,000.00	Eligible
LG1901-201	New Zealand (NZ) Eid Day Trust	Events	Towards the cost of venue hire for the NZ Eid Day 2019 and Eid-ul-Fitr in June 2019.	$10,000.00	Eligible
LG1901-231	William Gravenor under the umbrella of Chantelle Alipia Consulting Limited	Events	Towards the costs of venue hire, advertising and table hire for the New Zealand Comics and collectibles traders and sellers swap meet between 5 July 2019 to 6 July 2019.	$4,000.00	Eligible
LG1901-215	Christopher Harrison under the umbrella of Indoor Netball New Zealand Incorporated	Sport and recreation	Towards the cost of participating in the World Indoor Netball Association World Cup to be held in Capetown, South Africa between 4 August 2019 to 10 August 2019.	$6,355.00	Eligible
LG1901-216	Auckland United Softball Club Incorporated.	Sport and recreation	Towards the purchase of tools for the softball club.	$155.00	Ineligible
LG1901-218	The TYLA Trust	Sport and recreation	Towards the cost of delivering TYLA sports and wellbeing programme, including the cost of swimming lessons and basketball skills coaching.	$4,500.00	Eligible
LG1901-227	Over The Fence	Sport and recreation	Towards the costs of "RYZ Above the Rim" Basketball Tournament, specifically the costs of venue hire, catering and koha.	$10,000.00	Eligible
Total				$126,637.00

b) agree to fund, part-fund or decline each application in Albert -Eden Multiboard Round Two 2018/2019, listed in Table Two below:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
MB1819-205	The Reading Revolution	Community	Towards the costs of the manager's and trainer's salary from July 2019 to July 2020, for the three days “Read to Lead” training including venue hire (New Lynn Library) and 25 handbooks from "The Reader Organisation" .	$6,000.00	Eligible
MB1819-226	Fix Up, Look Sharp	Community	Towards operational costs to run the "supporting men access jobs" programme.	$4,000.00	Eligible
MB1819-242	The Girl Guides Association New Zealand Incorporated	Community	Towards the coordinators salary and venue hire costs for the girl guides head office in Mount Albert.	$11,500.00	Eligible
MB1819-252	Children's Autism Foundation	Community	Towards the costs to deliver 60 outreach support sessions, 10 community workshops for the “Join In” programme.	$4,800.00	Eligible
MB1819-269	New Zealand Council of Victim Support Groups Incorporated trading as Victim Support	Community	Towards recruitment, training expenses and supervision of the volunteer support workers for six months from 1 June to 31 December 2019.	$4,500.00	Eligible
MB1819-220	Project Litefoot Trust	Environment	Towards salaries, materials for the club, administration costs, travel costs and promotion for the “Project Litefoot” programme.	$2,435.97	Ineligible
MB1819-233	Environmental Education for Resource Sustainability Trust	Environment	Towards the purchase and delivery of 7,433 native trees and a contribution to replace 825 classroom recycling bins in schools and preschools participating in the “Paper4trees” programme across Auckland.	$4,711.25	Eligible
MB1819-225	The Kids for Kids Charitable Trust	Events	Towards venue hire and production costs of the "Kids for Kids" event in Takapuna.	$1,052.23	Ineligible
MB1819-257	The Kids for Kids Charitable Trust	Events	Towards venue hire and production costs for the Kids for Kids Aotearoa Big Aroha” concert in south Auckland.	$705.88	Ineligible
Total				$38,999.45

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

8. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

9. The Albert-Eden Local Board adopted the Albert-Eden Local Board Community Grants Programme 2018/2019 on 23 May 2018. The document sets application guidelines for community contestable grants.

10. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

11. The local board has set a total community grants budget of $120,000 for the 2018/2019 financial year. A total of $97,680.43 has been allocated in previous grant rounds. The local board has further allocated a total of $20,725 from the community response fund towards community grants (resolution number AE/2019/20). This leaves a total of $43,044.57 to be allocated to one local grant round and one quick response grant round.

12. Tātaritanga me ngā tohutohu

Analysis and advice

13. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage. Based on the main focus of an application, a subject matter expert from the relevant department, will provide input and advice.

15. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. Local boards are responsible for the decision-making and allocation of local board community grants. The Albert-Eden Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

17. The board is requested to note that section 48 of the Community Grants Policy states; ‘we will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time’.

18. A summary of each application received through Albert-Eden Local Grants, Round Two 2018/2019 and multi-board applications is provided in Attachment B and Attachment C.

Tauākī whakaaweawe Māori

Māori impact statement

19. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

20. Six applicants applying to local grant round two, has indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

21. The allocation of grants to community groups is within the adopted Long-term Plan 2018-2028 and local board agreements.

22. The local board has set a total community grants budget of $120,000 for the 2018/2019 financial year. A total of $97,680.43 has been allocated in previous grant rounds. The local board has further allocated a total of $20,725 from the community response fund towards community grants (resolution number AE/2019/20). This leaves a total of $43,044.57 to be allocated to one local grant round and one quick response grant round.

23. Twenty applications were received for Albert-Eden Local Grants, Round One 2018/2019, requesting a total of $126,637 and nine multiboard applications were received requesting a total of $38,999.45.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

25. Following the Albert-Eden Local Board allocating funding for round two of the local grants and multiboard, Commercial and Finance staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Albert-Eden Local Board Grants Programme 2018/2019	79
b ⇩	Albert-Eden Local Grants Round Two 2018/2019 applications	85
c ⇩	Albert-Eden Multiboard Grants Round Two 2018/2019 applications	165

Ngā kaihaina

Signatories

Authors

Moumita Dutta - Community Grants Coordinator

Authorisers

Marion Davies - Grant Operations Manager

Shane King - Head of Operations Support

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

01 May 2019

PDF Creator

Albert-Eden Local Board

01 May 2019

Albert-Eden Local Board Grant Programme 2019/2020

File No.: CP2019/03841

Te take mō te pūrongo

Purpose of the report

1. To adopt the Albert-Eden Grants Programme 2019/2020.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3. The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year.

4. This report presents the Albert-Eden Grants Programme 2019/2020 for adoption (see Attachment A).

Ngā tūtohunga

Recommendation

That the Albert-Eden Local Board:

a) adopt the Albert-Eden Grants Programme 2019/2020.

Horopaki

Context

5. The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

6. The Community Grants Policy supports each local board to review and adopt its own local grants programme for the next financial year. The local board grants programme guides community groups and individuals when making applications to the local board.

7. The local board community grants programme includes:

· outcomes as identified in the local board plan

· specific local board grant priorities

· which grant types will operate, the number of grant rounds and opening and closing dates

· any additional criteria or exclusions that will apply

· other factors the local board consider to be significant to their decision-making.

8. Once the local board grants programme 2019/2020 has been adopted, the types of grants, grant rounds, criteria and eligibility with be advertised through an integrated communication and marketing approach which includes utilising the local board channels.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. The new Albert-Eden Grants Programme has been workshopped with the local board and feedback incorporated into the grants programme for 2019/2020.

10. The new grant programme includes:

· grant round dates which exclude decision dates coinciding with the local government elections in October 2019

· match funding as a higher priority.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

12. Based on the main focus of an application, a subject matter expert from the relevant council unit will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

13. The grants programme has been developed by the local board to set the direction of its grants programme. This programme is reviewed on an annual basis.

Tauākī whakaaweawe Māori

Māori impact statement

14. All grant programmes respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to organisations delivering positive outcomes for Māori. Applicants are asked how their project aims to increase Māori outcomes in the application process.

Ngā ritenga ā-pūtea

Financial implications

15. The allocation of grants to community groups is within the adopted Long-term Plan 2018 -2028 and local board agreements.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

16. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy. Therefore, there is minimal risk associated with the adoption of the grants programme.

Ngā koringa ā-muri

Next steps

17. An implementation plan is underway and the local board grants programme will be locally advertised through the local board and council channels, including the council website, local board facebook page and communication with past recipients of grants.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Albert-Eden Grants Programme 2019/2020.	213

Ngā kaihaina

Signatories

Authors

Marion Davies - Grant Operations Manager

Authorisers

Shane King - Head of Operations Support

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

01 May 2019

Approval for a new road at 10-30 Tutuki Street and 1555-1557 Great North Road, Waterview

File No.: CP2019/05824

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Albert-Eden Local Board to name a new private road, being a commonly owned access lot, created by way of a subdivision development at 10-30 Tutuki Street and 1555-1557 Great North Road, Waterview.

Whakarāpopototanga matua

Executive summary

2. Auckland Council has Road Naming Guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3. The Applicant, Housing New Zealand, has proposed the following names for consideration by the Local Board:

· Kaikū Lane (Applicant Preferred)

· Akapuka Lane (Alternative 1)

· Haekaro Lane (Alternative 2)

4. This report is a re-submission of a road naming application that was deferred by the Albert-Eden Local Board in February 2019. The board requested the applicant consider the appropriateness of the names that were being proposed. Before resubmitting, the applicant contacted the Albert-Eden Local Board directly to check the names would be acceptable to include in the application. The report’s author has been advised that these names can be included in the applicant’s submission.

5. Any of the three proposed road name options would be acceptable for the local board to approve for use in this location, having been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. Mana Whenua were also consulted.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) approve the name ‘Akapuka Lane’ for the new private road created by way of subdivision at 10-30 Tutuki Street and 1555-1557 Great North Road, Waterview in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60077859, SUB60230688).

Horopaki

Context

6. Resource consent BUN60077859, including subdivision consent reference SUB60230688, was issued 11 October 2017 for the construction of 45 new dwellings and one commonly owned access lot (COAL) that will serve 21 new units.

7. In accordance with the National Addressing Standards for road naming (the AS/NZS 4819-2011 standard), the COAL requires a road name because it serves more than 5 lots.

8. Site and location plans of the development can be found in Attachments A and B respectively.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

10. Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Maori names being actively encouraged:

- a historical or ancestral linkage to an area;

- a particular landscape, environmental or biodiversity theme or feature; or

- an existing (or introduced) thematic identity in the area.

11. The applicant has proposed a name (‘Kaikū’) where LINZ has accepted it for use, but has also noted its similarity to another road name in the Auckland Region. As referenced in the Auckland Council Road Naming Policy and Guidelines, a new road name should not be similar in spelling and in sound of an existing road name so as to avoid potential confusion for users. It is therefore recommended that the name ‘Kaikū’ not be approved.

12. The Applicant’s proposed names and meanings are set out in the table below:

Proposed Names & Preferences

Meaning (as described by applicant)

Kaikū Lane

(Applicant preferred)

(Plant) Small New Zealand jasmine, Parsonsia capsularis.

Native climbing vine which often twines around itself. Has longish leaves and white, sweet-scented, tubular flowers. Included in Auckland Council’s published list of native plants – Planting for Pollination.

Akapuka Lane

(alternative 1)

(Plant) Shining broadleaf, Griselinia lucida.

A shrub with large, leathery, very glossy, alternating leaves with dark purple fruit. Native epiphytic shrub found along coastline.

Haekaro Lane

(alternative 2)

(Plant) Pittosporum umbellatum.

A small tree with large, leathery, alternate leaves. Found mainly in the northern North Island in coastal lowland forest and scrub, on offshore islands and rock stacks. Flowers are cream, red or pink and appear August-October.

13. Assessment: The names proposed by the Applicant have been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming.

14. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable and not duplicated elsewhere in the region.

15. Road type: ‘Lane’ is an acceptable road type for the new private road, suiting the form and layout of the road, as per the Auckland Council Road Naming Guidelines.

16. Iwi Consultation: All relevant local iwi were written to (via email) and invited to comment. Both Ngai Tai Ki Tamaki and Te Kawerau a Maki commented that they had no objections to the names proposed by the applicant, while Te Ahiwaru responded to defer their engagement to the area. Ngati Teata and Nga Maunga Whakahii o Kaipara responded to defer their interests to other Ngati Whatua, who in turn provided no responses or comments. No other responses were received.

17. Community Consultation: Wendy Johns, Coordinator of Friends of Oakley Creek, was contacted directly by local board member, Margi Watson, for comments on the applicants proposed names. Wendy responded that as Akapuka is the only locally growing plant, ‘Akapuka Lane’ would be the most suitable name for this road.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori

Māori impact statement

20. The approval sought from the Albert-Eden Local Board on this report is linked to the Auckland Plan Outcome “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Ngā ritenga ā-pūtea

Financial implications

21. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

23. Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A - Site Plan	221
b ⇩	Attachment B - Location Plan	223

Ngā kaihaina

Signatories

Authors

Elizabeth Salter - Subdivision Technical Officer

Authorisers

David Snowdon - Team Leader Subdivision

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

01 May 2019

Approval for a new road name at 492 Manukau Road, Epsom

File No.: CP2019/05827

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Albert-Eden Local Board to name a new private road, being a commonly owned access lot, created by way of a subdivision development at 492 Manukau Road, Epsom.

Whakarāpopototanga matua

Executive summary

3. The Applicant, City Life Developments Ltd, has proposed the following names for consideration by the local board:

· Robert Field Place (Applicant Preferred)

· Tākaro Place (Alternative 1)

· Annie Buxton Place (Alternative 2)

4. This report is a re-submission of a road naming application that was deferred by the Albert-Eden Local Board at its 27 March 2019 business meeting. The board requested the applicant consult with local community groups to assist with names that have local significance. The applicant has now conducted this consultation, resubmitting the original three names with amendments based on the feedback received from one of the community groups.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) approve the name Robert Field Terrace for the new private road created by way of subdivision at 492 Manukau Road, Epsom in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference BUN60077162 (R/JSL/2017/309) & SUB60216630).

Horopaki

Context

6. Resource consent reference BUN60077162 (R/JSL/2017/309), including subdivision consent reference SUB60216630, was issued on 11^th May 2017 for the construction of one three-story retail/apartment building, seven townhouses, and one new road; a commonly owned access lot (COAL).

7. The COAL will only serve the 7 townhouses, as the apartment building will front onto Manukau Road.

8. In accordance with the National Addressing Standards for road naming (the AS/NZS 4819-2011 standard), the COAL requires a road name because it serves more than 5 lots.

9. Site and location plans of the development can be found in Attachments A and B respectively.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

11. Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Māori names being actively encouraged:

- a historical or ancestral linkage to an area;

- a particular landscape, environmental or biodiversity theme or feature; or

- an existing (or introduced) thematic identity in the area.

12. Theme: The applicant has selected two names of historical members of the Epsom community – further details can be found in the table below. The name ‘Tākaro Place’ was chosen to represent the geographic significance of nearby Cornwall Park and the recreational attraction it will have for the occupiers of the new development.

13. Community consultation: The applicant contacted the Epsom and Eden District Historical Society; Cornwall Park Trust Board; Greenwoods Corner Community Group; and the Greenwoods Corner Business Association for comment on the proposed names.

14. The Cornwall Park Trust Board, and the Epsom and Eden District Historical Society both responded in support of the proposed names. The Epsom and Eden District Historical Society commented that Annie Buxton’s full name should be used, not just her first name as was originally suggested. No other responses were received from the remaining two local community groups.

15. The Applicant’s proposed names and meanings are set out in the table below:

Proposed Names & Preferences

Meaning (as described by applicant)

Robert Field Place

(Applicant preferred)

Robert Field was a notable person of New Zealand history in the area of art and sculpture who painted, sculpted, and spent his retirement in King Edward Ave, Epsom, until his passing in 1987.

The applicant has supplied a more detailed description of Robert Field, which can be found in Attachment C.

Tākaro Place

(alternative 1)

Maori word meaning: (noun) sport, game, recreational activity.

Cornwall Park Recreational Reserve is a significant sporting and leisure area in close proximity to the subject development. The applicant feels the proposed road name of ‘Tākaro Place’ reinforces this development’s association with the community focal point of Cornwall Park, and reflects the active and passive recreational opportunities that residents of the new development can enjoy at the Cornwall Park Trust’s Property.

Annie Buxton Place

(alternative 2)

Annie Buxton was the original registered owner of the land when the then title was issued in 1906. Annie was the wife of Thomas John Westland Buxton, who in 1908, and in partnership with James Lockie, a customs officer, was a Hotelier and operated the Naval and Family Hotels, Shamrock Hotel, Metropolitan Hotels, British Hotels, Albert Hotel and Thomas Hotel in Auckland City. According to the applicant, the Buxton’s also had a variety of property interests and owned a number of commercial and residential properties in the CBD, Ponsonby, as well as Epsom. The Buxton’s are represented in other road names of the area (i.e. Buxton Road), and this name will be keeping with the other European road names already found in the immediate neighbourhood. Annie Buxton died in 1937.

16. Assessment: The names proposed by the Applicant have been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming.

17. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable and not duplicated elsewhere in the region.

18. Road type: ‘Place’ is an acceptable road type for the new private road, suiting the form and layout of the road, as per the Auckland Council Road Naming Guidelines.

19. Iwi Consultation: All relevant local iwi were written to (via email) and invited to comment. Only Nga Maunga Whakahii o Kaipara and Te Rūnanga o Ngāti Whātua responded, deferring their interests to the other Ngati Whatua entities, who in turn provided no further responses or comments. No other responses were received.

20. Permission: from relatives has been obtained for the use of the name Robert Field.

21. The applicant has advised they have been unable to gain permission from the relatives of Annie Buxton for the use of her name. Historical records have shown that her maiden name was Annie Hickey, and through her marriage in the year of 1890, she had a child named Leonard Buxton (born 1894), who became a Priest and died in Hamilton in 1964. At that point the family line presumably ended as no other children to the marriage has been identified.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22. The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori

Māori impact statement

24. The decision sought from the Albert-Eden Local Board on this report is linked to the Auckland Plan Outcome “A Māori identity that is Auckland’s point of difference in the world”. The use of Māori names for roads, buildings and other public places is an opportunity to publicly demonstrate Māori identity.

Ngā ritenga ā-pūtea

Financial implications

25. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

27. Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A - Site Plan	229
b ⇩	Attachment B - Location Plans	231
c ⇩	Attachment C - Robert Field Background	233

Ngā kaihaina

Signatories

Authors

Elizabeth Salter - Subdivision Technical Officer

Authorisers

David Snowdon - Team Leader Subdivision

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

01 May 2019

Additions to the 2016-2019 Albert-Eden Local Board meeting schedule

File No.: CP2019/04284

Te take mō te pūrongo

Purpose of the report

1. To seek approval for one meeting date to be added to the 2016-2019 Albert-Eden Local Board meeting schedule in order to accommodate the Annual Budget 2019/2020 and proposed amendment to 10-Year Budget 2018-2028 timeframes.

Whakarāpopototanga matua

Executive summary

2. The Albert-Eden Local Board adopted the 2016-2019 meeting schedule on Friday, 7 December 2016.

3. At that time the specific times and dates for meetings for local board decision making in relation to the local board agreement as part of the Annual Budget 2019/2020 and proposed amendment to 10-Year Budget 2018-2028 were unknown.

4. The board is being asked to approve one meeting date as an addition to the Albert-Eden Local Board meeting schedule so that the Annual Budget 2019/2020 timeframes can be met.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) approve adding an extraordinary meeting to the 2016-2019 Albert-Eden Local Board meeting schedule to accommodate the Annual Budget 2019/2020 and proposed amendment to 10-Year Budget 2018-2028 timeframes as follows:

· Wednesday, 5 June 2019 at 4.00pm.

b) note the venue for this meeting will be the Albert-Eden Local Board Office, 135 Dominion Road, Mt Eden, Auckland.

Horopaki

Context

5. The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

6. In summary, adopting a meeting schedule helps meet the requirements of:

· Schedule 7, clause 19 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings. Such notification may be provided by the adoption of a schedule of business meetings.

· Part 7, sections 46, 46(A) and 47 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

7. The Albert-Eden Local Board adopted its business meeting schedule at its Friday, 7 December 2016 business meeting.

8. The timeframes for local board decision making in relation to the local board agreement which is part of the Annual Budget 2019/2020 and proposed amendment to 10-Year Budget 2018-2028 were unavailable when the meeting schedule was originally adopted.

9. The board is being asked to make decisions in early June to feed into the Annual Budget 2019/2020 and proposed amendment to 10-Year Budget 2018-2028 process. This timeframe is outside the board’s normal meeting cycle.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The board has two options:

i) Add the meeting as an addition to the meeting schedule.

ii) Add the meeting as an extraordinary meeting.

11. For option one, statutory requirements allow enough time for this meeting to be scheduled as an addition to the meeting schedule and other topics may be considered as per any other ordinary meeting. However there is a risk that if the Annual Budget 2019/2020 and proposed amendment to 10-Year Budget 2018-2028 timeframes change or the information is not ready for the meeting there would need to be an additional extraordinary meeting scheduled anyway.

12. For option two, only the specific topic Annual Budget 2019/2020 and proposed amendment to 10-Year Budget 2018-2028 may be considered for which the meeting is being held. There is a risk that no other policies or plans with similar timeframes or running in relation to the Annual Budget 2019/2020 and proposed amendment to 10-Year Budget 2018-2028 process could be considered at this meeting.

13. Since there is enough time to meet statutory requirements, staff recommend approving these meetings as additions to the meeting schedule as it allows more flexibility for the board to consider a range of issues.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. There is no specific impact for the council group from this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15. This report requests the board’s decision to schedule an additional meeting and consider whether to approve this as extraordinary meetings or additions to the meeting schedule.

Tauākī whakaaweawe Māori

Māori impact statement

16. There is no specific impact for Māori arising from this report. Local boards work with Māori on projects and initiatives of shared interest.

Ngā ritenga ā-pūtea

Financial implications

17. There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

18. There are no significant risks associated with this report.

Ngā koringa ā-muri

Next steps

19. Implement the processes associated with preparing for business meetings.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors	Beth Corlett - Advisor Plans & Programmes
Authorisers	Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

01 May 2019

PDF Creator

Attachment 1 – Proposed Delegations for Revocation

Section Heading

Power Delegated

Reason

Comment

Section 14

Local authority may declare land vested in it to be a reserve for certain purposes

Section 14(4)

Minister must consider resolution and cause it to be gazetted or refuse to do so

The Council would be double dipping - i.e. making a resolution and then considering it again in the shoes of the Minister

Section 15

Minister may authorise exchange of reserves for other land

Section 15(1)

Minister may authorise exchange provided that Minister not exercise power in respect of a reserve vested in an administering body except pursuant to a resolution of that body requesting exchange

Section 15(3)

The Minister or the administering body, as the case may require, may do all things necessary to effect any exchange, including the payment of money

The delegation enables the Council to control the outcome

This delegation is not necessary as s15(3) already authorises the administering body to do these things

Section 24

Change of classification or purpose or revocation of reserve

Section 24(1)

If Minister considers the change of classification or purpose advisable

or if the local authority notifies Commissioner that pursuant to a resolution of the local authority of proposed changes, Minister may make changes

Section 24(2)(e)

Before classification or purpose is changed or reservation revoked, the Minister must consider proposal and, in the case of objections made to an administering body, the administering body’s resolution

The delegation enables the local authority to make the resolution seeking the changes

It also enables it to exercise the Minister’s powers to agree to the changes.

The delegation to a Council is inappropriate

It would be exercising the Minister’s powers to consider objections made to the administering body’s own resolution

Section 41

Management Plans

Section 41(1)

Administering body must prepare and submit to Minister a management for approval

The delegation seems inappropriate.

The administering body ends up preparing the plan and approving it.

The intention is that there be a separation of powers

Section 42

Preservation of trees and bush

Section 42(1)

The destruction of trees and bush on any historic, scenic, nature or scientific reserve may not occur without a permit granted under s 48A or with the express consent of the Minister

As noted below it would not be appropriate to delegate to administering bodies the Minister’s power under s 48A(3) to impose conditions

Section 45

Erection of shelters, cabins and lodges

Section 45(1)

The administering body may with the Minister’s prior consent approve certain things

The delegation is inappropriate

The administering body makes both the initial decision and the Minister’s decision

Section 48

Grants of rights of way and other easements

Section 48(1)

Where reserve vested in administering body, it may with the consent of the Minister grant rights of ways and easements

The delegation is inappropriate

The administering body makes both the initial decision and the Minister’s decision

Section 48A

Use of reserve for communication station

Section 48A(1)

The administering body of a reserve vested in it acting with the consent of the Minister may grant a licence for certain things

Section 48A(3)

A licence issued under s 48A(1) must be subject to such terms and conditions as the administering body imposes with the approval of the Minister

The delegation is inappropriate

The administering body can give itself consent by exercising the delegation

The delegation is inappropriate

The administering body makes the initial decision on terms and conditions and can then ratify it by exercising the delegated power.

Section 51

Introduction of flora and fauna

Section 51(1)

For the purpose of restoring, promoting or developing certain reserves, the Minister may authorise the administering body to introduce flora or fauna

The delegation is inappropriate

In exercising the power of the Minister, the administering body is able to act in its own interests.

Section 53

Powers (other than leasing) in respect of recreation reserves

Section 53(1)(d)

Administering body may prescribe not more than 40 days in any year that the public shall not be entitled to have admission to reserve unless on payment of charges provided that with the Minister’s prior consent the number of days may be increased

Section 53(1)(e)

The administering body may grant exclusive use of reserve but not for more than 6 consecutive days, with power for licensee to charge admission fees provided that the Minister may consent to an increase in the number of consecutive days

The delegation is inappropriate.

The administering body is able to increase the maximum number of days to exclude the public from a reserve unless they pay money; and then confirm the decision by exercising the delegated power.

The delegation is inappropriate. The administering body makes the initial decision on closure and can then increase the period by exercising the Minister’s powers.

Section 54

Leasing powers in respect of recreation reserves (except farming, grazing, or afforestation leases)

Section 54(1)

With the prior consent of the Minister the administering body in which a reserve is vested may lease parts of a reserve to a third party

The delegation is inappropriate.

The administering body makes an initial decision to lease and then exercises the Minister’s powers to grant prior consent.

Section 55

Powers (other than leasing) in respect of reserves

Section 55(2)(a)
The administering body of a scenic reserve may, with the prior consent of the Minister, enclose open parts of the reserve.

Section 55(2)(d)

The administering body of a scenic reserve may, with the prior consent of the Minister, set apart areas for gardens, baths, picnic grounds etc for the public.

Section 55(2)(e)

The administering body of the scenic reserve may, with the Minister’s prior consent, erect buildings on the reserve

Section 55(2)(f)

The administering body of the scenic reserve may, with the prior consent of the Minister, do such things as it considers necessary, including the erection of buildings and structures for public use to obtain the enjoyment of the sea, lake, river or stream

Section 55(2)(g)

The administering body of a scenic reserve may, with the prior consent of the Minister, set apart and use part of the reserves as sites for residences etc for the proper and beneficial management and administration of the reserve

The delegation is inappropriate. The administering body makes both the initial decision and the Minister’s decision

The delegation is inappropriate

The administering body makes both the initial decision and the Minister’s decision

The delegation is inappropriate

The administering body makes both the initial decision and the Minister’s decision

The delegation is inappropriate

The administering body makes both the initial decision and the Minister’s decision

The delegation is inappropriate

The administering body makes both the initial decision and the Minister’s decision

Section 56

Leasing powers in respect of scenic reserves

Section 56(1)

With prior consent of the Minister, the administering body in the case of a scenic reserve may grant leases or licences

Section 56(2)

Before granting a lease, the administering body must give public notice

The administering body makes both the initial decision and the Minister’s decision

This delegation is not necessary

Section 58

Powers in respect of historic reserves

Section 58(b)

With prior consent of the Minister, the administering body may set apart and use part of an historic reserve for residences for officers and staff

The administering body makes both the initial decision and the Minister’s decision

Section 58A

Leasing powers in respect of historic reserves

Section 58A(1)

With prior consent of the Minister, the administering body of an historic reserve may grant leases or licences

The administering body makes both the initial decision and the Minister’s decision

Section 59A

Granting of concessions on reserves administered by Crown

Section 59A(1)

The administering body may grant concessions

This seems inappropriate.

If administering bodies of vested reserves need the prior consent to Minister to grant leases and licences, why should administering bodies of controlled and managed reserves be able to grant concessions?

Section 67

Leasing

Section 67(1)(b)

With prior consent of the Minister, the administering body may lease a recreation reserve set apart for racecourse purposes to a racing club

The administering body makes both the initial decision and the Minister’s decision

Section 72

Farming by another person or body

Section 72(1)

Where a recreation reserve or local purpose reserve is not required for purposes of classification the administering body may enter into an agreement or lease with the Minister to provide for a third party to carry out farming

The delegation is inappropriate as the administering body would end up entering into an agreement with itself

Section 73

Leasing of recreation reserves for purposes of farming, grazing, afforestation or other purposes

Section 73(1)

Where recreation reserve not currently required for purposes of its classification, the administering body may with the prior consent of the Minister if reserve vested in the administering body, grant a lease, otherwise only Minister can grant leases

Section 73(2)

Likewise, for afforestation

Section 73(3)

Leases of recreation reserves where inadvisable or inexpedient to revoke reservation of recreation reserve

Section 73(5)

Prior consent of Minister before any member of administering body becomes the lessee of land under control of administering body

Section 73(6)

Any lease under s 73 may with approval of administering body be surrendered

The administering body makes both the initial decision and the Minister’s decision

Delegation is inappropriate

Delegation is unnecessary

Section 74

Licences to occupy reserves temporarily

Section 74(1)(b)(ii)

Licences may be granted in the case of any reserve except a nature reserve by the Commissioner

This delegation is misconceived. This power relates to Crown vested reserves managed by the Department

Section 75

Afforestation by administering body

Section 75(1)

With prior consent of the Minister an administering body of a recreation reserve may afforest it.

Section 75(2)

Minister may refuse to give consent

The administering body makes both the initial decision and the Minister’s decision

Section 16

Classification or reserves

Section 16(1)

Minister must by GN classify reserves according to their primary purpose provided that where reserves are controlled or managed by a Council the Minister must not classify without consulting it

Section 16(4)

Before classifying a reserve, the Minister must give public notice

The delegation effectively means the Council consults with itself.

If the previous delegation is revoked this will need to be revoked as well

Section 18

Historic reserves

Section 18(2)(e)

Except where the Minister otherwise determines, the indigenous flora and fauna and natural environment of an historic reserve shall as far as possible be preserved

The Minister may wish to maintain control of these decisions

Section 19

Scenic reserves

Section 19(2)(a)

Except where the Minister otherwise determines, the indigenous flora and fauna and natural environment of a scenic reserve classified for its scenic values shall as far as possible be preserved and exotic fauna and flora shall be exterminated

Section 19(3)(a)

Except where the Minister otherwise determines, the flora and fauna, ecological associations and natural environment and beauty of a scenic reserve classified for the purpose of providing suitable areas to develop for purposes of generating scenic beauty or interest, shall as far as possible be preserved

The Minister may wish to maintain control of these decisions

Section 24

Change of classification or purpose or revocation of reserve

Section 24(3)

No change of classification or purpose of a scenic, nature or scientific reserve to a recreation, historic, government purpose or local purpose should be made except where the Minister considers the purpose etc no longer appropriate because of destruction of bush or natural features

Section 24(5)

Minister may change the classification or purpose or revoke the reservation of an historic reserve by reason of destruction of historic features

The Minister may wish to maintain control of these decisions given the importance of the type of reserve

The Minister may wish to maintain control of these decisions given the relative importance of historic reserves

Section 42

Preservation of trees and bush

Section 42(1)

Minister must consent to cutting or destruction of bush on any historic, scenic, nature or scientific reserve except in accordance with a permit under s 48A or with the express consent of the Minister and subject to any terms and conditions the Minister chooses to impose

The section 48A permit issue has been dealt with in the table above

The Minister may wish to maintain control over the circumstances of providing express consent to destroying or cutting down bush.

Section 50

Taking or killing of fauna

Section 50(1)

The Minister in the case of a scenic, historic, nature or scientific reserve and the administering body of any recreation, government purpose or local purpose reserve may grant any qualified person authorisation to take and kill any specified type of fauna and authorise the use of firearms etc.

The Minister may wish to maintain control over authorisations on the killing etc of fauna on scenic, historic, nature and scientific reserves

Attachment 2 – Proposals to amend / expand delegations

Section Heading	Power Delegated	Reason	Comment

Chairperson	Peter Haynes
Deputy Chairperson	Glenda Fryer
Members	Lee Corrick
	Graeme Easte
	Rachel Langton
	Ben Lee
	Jessica Rose
	Margi Watson

No.	Title	Page
a ⇩	20190313 Workshop Record	325
b ⇩	20190320 Workshop Record	329
c ⇩	20190403 Workshop Record	333
d ⇩	20190409 Workshop Record	337
e ⇩	20190410 Workshop Record	339

Authors	Mark Macfarlane - Democracy Advisor - Albert - Eden
Authorisers	Robyn Allpress - Senior Local Board Advisor - Albert-Eden

Authors	Emma Reed - Local Board Advisor Albert-Eden
Authorisers	Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards