Minutes of Albert-Eden Local Board

Albert-Eden Local Board

01 May 2019

The Chairperson opened the meeting and welcomed those present.

Resolution number AE/2019/54

MOVED by Deputy Chairperson G Fryer, seconded by Member L Corrick:

That the Albert-Eden Local Board:

a) accept the apologies from Member Watson for lateness on Council business, Member Lee for absence and note the apology from Governing Body Member Fletcher.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number AE/2019/55

MOVED by Deputy Chairperson G Fryer, seconded by Member J Rose:

That the Albert-Eden Local Board:

a) confirm the minutes of its ordinary meeting, held on Wednesday, 27 March 2019, as true and correct.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1

Public Forum - Kristina Walkley, Damian Vaughan and Hayley Paul - Learning at the Point Community Kindergarten

Kristina Walkley, Damian Vaughan and Hayley Paul attended to address the meeting regarding the activities of the Point Community Kindergarten during the past three years.

Resolution number AE/2019/56

MOVED by Member L Corrick, seconded by Member R Langton:

That the Albert-Eden Local Board:

a) thank Kristina Walkley, Damian Vaughan and Hayley Paul from Learning at the Point Community Kindergarten for their attendance and Public Forum presentation.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

Under Standing Order 2.5.1 (LBS 3.11.1) or Standing Order 1.9.1 (LBS 3.10.17) (revoke or alter a previous resolution) a Notice of Motion has been received from Member Easte for consideration under item 12.

12	Notice of Motion - Easte - Level Crossings
	Supporting information was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number AE/2019/57 MOVED by Member G Easte, seconded by Deputy Chairperson G Fryer: That the Albert-Eden Local Board: a) receive the report. b) note that: i) complaints have been received about long delays and queues at some railway level crossings in our area as detailed in the background to the report. ii) there is a marked discrepancy between the down-time of the barrier arms at level crossings located close to rail stations depending on whether the train that tripped the cycle of warning signals and barriers is arriving at or departing from that station. iii) this discrepancy frequently exceeds 30 seconds and can be up to 50 seconds per cycle, during which time the train is stationary and posing no safety risk. iv) at peak times when there are six trains per hour in both directions this discrepancy totals at least 4 minutes per hour (6.7 per cent of unnecessary barrier down-time). v) prolonged down time of the level crossing half-arm barriers causes long traffic queues that may involve dozens of vehicles and stretch for hundreds of metres. vi) overly long delays at level crossings is clearly an inefficient use of road-users’ time and clearly causes considerable frustration that may impact negatively on driver behavior and tolerance of other road users. vii) although each level crossing is slightly different it appears that the cycle times could be adjusted to be more or less equal for in-coming and out-going trains while retaining an appropriate safety margin. viii) although Auckland Transport’s 10-year plan includes $424.3 million for a programme of grade separating level crossings it will be years before construction begins and there is only sufficient allocated funding to deal with a minority of the 45 level crossings so it is likely to take several decades to complete the job. c) urge Auckland Transport and KiwiRail to assess any opportunity to reduce the cycle time of the warning signals and barrier arms at level crossings near rail stations while maintaining safety for all affected users. d) address this resolution to the Chief Executive and Board Chair of Auckland Transport and to the operations manager of KiwiRail. e) bring this resolution to the attention of other local boards who have one or more level crossings in their area. CARRIED
	Attachments a 01 May 2019 - Albert-Eden Local Board, Item 12: Notice of Motion - Member Easte - Level Crossings - Email regarding EMU operations in relation to level crossings

Item 19 was heard at this point.

Item 23 was heart at this point.

Local board decisions and input into the Annual Budget 2019/2020 and the proposed amendment to the 10-year Budget 2018-2028

Resolution number AE/2019/58

MOVED by Chairperson P Haynes, seconded by Member R Langton:

That the Albert-Eden Local Board:

a) receive consultation feedback on the Albert-Eden Local Board priorities for 2019/2020.

b) note that 82 per cent of submitters either partially support or support the Albert-Eden Local Board priorities for 2019/2020, which are:

i) Priority 1: Continued focus on protecting the environment through ecological restoration, improving water quality and creating urban forests.

ii) Priority 2: Developing several walking and cycling paths as part of the reviewed greenways (local paths) plan.

iii) Priority 3: Ensuring that parks improvements ensure ease of access and enjoyment for our growing and diverse communities.

iv) Priority 4: Continued upgrades of community buildings and promotion of shared space to cater to a range of needs.

v) Priority 5: Promoting local economic development through town centre improvements, business sustainability action plans and migrant business workshops.

c) approve the following advocacy initiatives for inclusion (as an appendix) to its 2019/2020 Local Board Agreement:

Initiative	Description	Advocating to
Increased resourcing of the monitoring and compliance of bylaws	Advocate for increased monitoring and compliance of bylaws (freedom camping, dogs, alcohol) as it is becoming more important region-wide in order to ensure public safety and wellbeing, and request that the resourcing of these activities is carefully considered.	Governing Body
Advocate for increased transparency and local board involvement in the process to agree projects to be funded through the Local Parks and Sportsfield Development (Growth) programme	Advocate for reinstatement of growth funding to two high-priority projects previously funded or due to be funded by this budget in the Albert-Eden Local Board work programme. Funding has been withdrawn for the 2019/2020 period without discussion with the Board, so it was unable to consult with the community through the annual plan process. There will be a major impact on a previously funded sportsfield project taking place over a number of years. Trust and confidence in the council will be broken as a result, and this creates a reputational risk to the organisation and its decision-makers.	Governing Body
Replacement of recreational facilities in Albert-Eden	Advocate for the replacement of the indoor multi-sport facility in Epsom and ensure continuing provision of aquatic facilities in the Mt Albert area to replace the Mt Albert Aquatic Centre, which is due for replacement in four to seven years.	Governing Body
Planning for community facilities in response to increased growth in the isthmus	Advocate for a review and update of the Community Facilities Network Plan and associated action plan to ensure staff resource can be directed to plan and deliver facilities to cater for the growth on the isthmus.	Governing Body
Support for local economic development	Advocate for a mechanism for delivery of local economic development projects for areas that don’t now align with ATEED’s new focus.	Governing Body

d) receive consultation feedback on regional proposals in the Annual Budget 2019/2020 and on the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers from people or organisations based in the Albert-Eden Local Board area.

e) support changes to rates and fees for 2019/2020, noting that the board supports the Governing Body’s proposal to not charge rates on some parts of the land owned by religious organisations.

f) provide the following feedback on the proposed amendment to the 10-year Budget 2018-2028:

i) support the proposed amendment to the 10-year Budget 2018-2028 regarding property transfers.

CARRIED

Albert-Eden Local Grants Round Two 2018/2019 grant allocations

Resolution number AE/2019/59

MOVED by Deputy Chairperson G Fryer, seconded by Member J Rose:

That the Albert-Eden Local Board:

a) approve the following applications for funding from the Albert-Eden Local Board Local Grants round two, 2018/2019:

App ID	Applicant	Project	Amount allocated	Decision
LG1901-233	Eden Arts: Maungawhau Mount Eden Community Arts Trust	Towards a contribution to musicians’ fees and advertising costs for the "Mt Eden Chamber Music Festival" between 20 September 2019 to 22 September 2019.	$3,000.00	Approved towards a contribution to musicians’ fees and advertising costs for the "Mt Eden Chamber Music Festival" between 20 September 2019 to 22 September 2019.
LG1901-202	Bhartiya Samaj Charitable Trust	Towards the Counsellor's Wages.	$1,500.00	Approved towards the Counsellor`s Wages.
LG1901-205	Auckland Central Community Shed Trust	Towards machinery and a locker for the community shed.	$3,000.00	Approved towards machinery and a locker for the community shed.
LG1901-223	Dance Therapy NZ	Towards the venue hire, marketing, programme facilitation and coordination, equipment, supervision and associated administration costs to run the STARS workshop from 31 July to 11 December 2019.	$1,860.00	Approved towards the venue hire, marketing, programme facilitation and coordination, equipment, supervision and associated administration costs to run the STARS workshop from 31 July to 11 December 2019.
LG1901-234	Home and Family Counselling Incorporated	Towards the costs of running the after-hours counselling sessions for the Albert-Eden community between 6 May 2019 to 30 November 2019.	$2,000.00	Approved towards the costs of running the after-hours counselling sessions for the Albert-Eden community between 6 May 2019 to 30 November 2019.
LG1901-230	Tread Lightly Charitable Trust	Applicant requests funding towards costs associated with the delivery of the special Tread Lightly programme.	$3,770.00	Approved towards costs associated with the delivery of the special Tread Lightly programme.
LG1901-237	WYMO	Funding requested towards administration costs for the Dominion Road Business Incentive Package programme including Office space, stationery and project management wages. Applicant is requesting payment via reimbursement.	$2,015.75	Approved towards administration costs for the Dominion Road Business Incentive Package programme including Office space, stationery and project management wages.
LG1901-201	New Zealand Eid Day Trust Board	Towards the cost of venue hire for the NZ Eid Day 2019 - Eid-ul-Fitr in June 2019.	$3,000.00	Approved towards cost of venue hire for the NZ Eid Day 2019 - Eid-ul-Fitr in June 2019.
LG1901-218	The TYLA Trust	Towards the cost of delivering TYLA Sports and wellbeing programme, specifically the cost of swimming lessons and basketball skills coaching.	$4,500.00	Approved towards cost of delivering TYLA Sports and wellbeing programme, specifically the cost of swimming lessons and basketball skills coaching.
MB1819-242	The Girl Guides Association New Zealand Incorporated	Towards coordinator salary and venue hire costs.	$2,000.00	Approved towards venue hire costs.
MB1819-252	Children's Autism Foundation	Towards the costs to deliver 60 outreach support sessions, 10 community workshops and the Join In programme.	$500.00	Approved towards costs to deliver 60 outreach support sessions, 10 community workshops and the Join In programme.
MB1819-269	New Zealand Council Of Victim Support Groups Incorporated	Towards recruitment, training expenses and supervision of the volunteer support workers for the six months 1 June to 31 December 2019.	$1,000.00	Approved towards recruitment, training expenses and supervision of the volunteer support workers for the six months 1 June to 31 December 2019.
Total			$28,145.75

b) decline the following applications for funding from the Albert-Eden Local Board Local Grants, round two, 2018/2019:

App ID	Applicant	Project	Amount requested	Decision
LG1901-213	New Zealand Chinese Blossom Arts Association Incorporated	Towards the cost of the "Chinese Mid-Autumn Festival Celebration Show" at the Mount Eden War Memorial Hall on 21 September 2019.	$6,000.00	Declined noting insufficiently developed application
LG1901-220	Kohia Terrace School	Towards the cost of the Chinese dance instructor and Indian dance costumes for the "Kohia Terrace Multicultural Groups".	$2,000.00	Declined noting ineligibility, requested amount falling under the minimum request‍ and the project will be starting before the stipulated project start date. ‍
LG1901-225	New Zealand Nepal Society Incorporated	Towards the costs of bilingual tutors and coordination, venue hire (Ferndale House) and refreshments to run the Nepali language and culture classes for 25 children from May 2019 to April 2020.	$9,000.00	Declined noting that the funding ratio per participant is extremely high, request includes low priority items and insufficient wider community benefit.
LG1901-224	Umma Trust	Towards the cost of venue hire and the delivery of health and well-being activities for 25 Muslim women, children and youth between 1 May 2019 and 30 April 2020.	$9,220.00	Declined noting insufficiently developed application. The board has suggested that the applicant works with the Strategic Broker and the Grants Advisor for future applications.
LG1901-228	Auckland Somali Community Association Incorporated	Towards a bilingual support tutor, transport and refreshments for the study support centre for 25 Somali children between 1 May 2019 and 30 April 2020.	$9,300.00	Declined noting that activity takes place outside the local board area and catering is considered a lower priority in the local board grants programme.
LG1901-235	Basava Samithi of Australasia (New Zealand Chapter) Inc	Towards the costs of delivering the "Cultural Enhancement through Arts & Culture" program from May 2019 to March 2020.	$8,375.00	Declined noting limited wider community benefit.
LG1901-236	Youthline Auckland Charitable Trust	Towards a portion of the regional volunteer manager's salary between June 2019 to December 2019.	$5,000.00	Declined noting low priority application.
LG1901-231	William Gravenor CHANTELLE ALIPIA CONSULTING LIMITED	Towards the costs of venue hire, advertising and table hire for the New Zealand Comics and collectibles traders and Sellers Swap meet between 5 July 2019 to 6 July 2019.	$4,000.00	Declined due to insufficient evidence of specific benefits to the wider community.
LG1901-215	Christopher Harrison Indoor Netball New Zealand Incorporated	Towards the cost of participating in the World Indoor Netball Association World Cup to be held in Cape town, South Africa between 4 August 2019 to 10 August 2019.	$6,355.00	Declined noting low priority application.
LG1901-216	Auckland United Softball Club Inc.	Towards the purchase of tools for the softball club.	$155.00	Declined noting ineligibility, requested amount falling under the minimum request‍ and the project will be starting before the stipulated project start date.
LG1901-227	Over the fence	Towards the costs of "RYZ Above the Rim" Basketball Tournament, specifically the costs of venue hire, catering and koha.	$10,000.00	Declined noting low priority application
MB1819-205	The Reading Revolution	Towards the costs of the Manager's/Trainer's salary from July 2019 to July 2020, 3 days Read to Lead training venue hire (New Lynn Library) and 25 handbooks from "The Reader Organisation" UK.	$6,000.00	Declined noting that activity takes place outside the local board area and salaries are considered a lower priority in the local board grants programme.
MB1819-226	Fix Up, Look Sharp	Towards operational costs allowing the charity to run the "supporting men access jobs".	$4,000.00	Declined noting low priority application.
MB1819-220	Project Litefoot Trust	Funding requested as contribution towards the overall costs of the project. Include salaries, materials installed at the club, administration costs, travel costs, and promotion.	$2,435.97	Declined noting ineligibility, requested amount falling under the minimum request‍.
MB1819-233	Environmental Education for Resource Sustainability Trust Paper4trees	Funding requested towards the purchase and delivery of 7,433 native trees and to replace 825 classroom recycling bins in schools and preschools participating in the Paper4trees programme across Auckland.	$4,711.25	Declined noting low priority application.
MB1819-225	The Kids for Kids Charitable Trust	Towards venue hire and production costs of the "Kids for Kids" north event.	$1,052.23	Declined noting ineligibility, requested amount falling under the minimum request‍.
Total			$87,604.45

c) Note the following applications for funding from the Albert-Eden Local Board Local Grants, round two, 2018/2019 were withdrawn:

App ID	Applicant	Project	Amount requested
MB1819-254	Proudly Asian Theatre Limited	Towards the costs to deliver the Filipino production, Pinay, including personnel, production and marketing.	$2,000.00
MB1819-214	Tuileapa Youth Mentoring Service	Requesting a contribution to salaries of mentors operating services for Pacific and Maori youth.	$2,000.00
MB1819-221	LifeKidz Trust	Towards the purchase of play equipment and the cost of youth worker wages.	$1,750.00
MB1819-265	PHAB Association (Auckland) Incorporated	Funding requested towards project coordination and activity costs including, external facilitators, support staff and administration cost.	$3,600.00
Total			$9,350.00

CARRIED

Albert-Eden Local Board Grant Programme 2019/2020

Resolution number AE/2019/60

MOVED by Deputy Chairperson G Fryer, seconded by Member L Corrick:

That the Albert-Eden Local Board:

a) adopt the Albert-Eden Grants Programme 2019/2020.

CARRIED

Approval for a new road at 10-30 Tutuki Street and 1555-1557 Great North Road, Waterview

Resolution number AE/2019/61

MOVED by Deputy Chairperson G Fryer, seconded by Member L Corrick:

That the Albert-Eden Local Board:

a) approve the name ‘Akapuka Lane’ for the new private road created by way of subdivision at 10-30 Tutuki Street and 1555-1557 Great North Road, Waterview in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60077859, SUB60230688).

CARRIED

Approval for a new road name at 492 Manukau Road, Epsom

Resolution number AE/2019/62

MOVED by Deputy Chairperson G Fryer, seconded by Member J Rose:

That the Albert-Eden Local Board:

a) approve the name Annie Buxton Place for the new private road created by way of subdivision at 492 Manukau Road, Epsom in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference BUN60077162 (R/JSL/2017/309) & SUB60216630).

CARRIED

Additions to the 2016-2019 Albert-Eden Local Board meeting schedule

Resolution number AE/2019/63

MOVED by Member L Corrick, seconded by Member R Langton:

That the Albert-Eden Local Board:

a) approve adding an extraordinary meeting to the 2016-2019 Albert-Eden Local Board meeting schedule to accommodate the Annual Budget 2019/2020 and proposed amendment to 10-Year Budget 2018-2028 timeframes as follows:

· Wednesday, 5 June 2019 at 4.00pm.

b) note the venue for this meeting will be the Albert-Eden Local Board Office, 135 Dominion Road, Mt Eden, Auckland.

CARRIED

Auckland Transport Reports - May 2019

Lorna Stewart, Elected Member Relationship Manager, was in attendance to speak to this report.

Resolution number AE/2019/64

MOVED by Deputy Chairperson G Fryer, seconded by Member J Rose:

That the Albert-Eden Local Board:

a) receive the Auckland Transport April 2019 update report.

b) allocate $15,000 from the local board transport capital fund to allow for signage to be applied to a walking route from Underwood Park to Owairaka (Mt Albert).

c) request a meeting be set up with Auckland Council staff for Election Signage Bylaw enforcement

d) thank Lorna Stewart, Elected Member Relationship Manager, for her attendance and information.

CARRIED

20	Department of Conservation proposal to revoke Reserves Act 1977 delegations
	Supporting information was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number AE/2019/65 MOVED by Member G Easte, seconded by Member L Corrick: That the Albert-Eden Local Board: a) provide feedback as per the tabled document to inform the Auckland Council submission on the Department of Conservation proposal to revoke current ministerial delegations to Auckland Council under the Reserves Act 1977. CARRIED
	Attachments a 01 May 2019 - Albert-Eden Local Board, Item 20: Department of Conservation proposal to revoke Reserves Act 1977 delegations - Albert-Eden Local Board feedback

Regional Facilities Auckland Second Quarter Performance Report for the quarter ending 31 December 2018

Resolution number AE/2019/66

MOVED by Member J Rose, seconded by Chairperson P Haynes:

That the Albert-Eden Local Board:

a) receive the Regional Facilities Auckland Quarterly Performance Report for the quarter ending 31 December 2018.

CARRIED

Urgent Decision - Albert-Eden Local Board feedback on the private plan change from Southern Cross Hospitals Limited

Resolution number AE/2019/67

MOVED by Deputy Chairperson G Fryer, seconded by Chairperson P Haynes:

That the Albert-Eden Local Board:

a) note the urgent decision to approve the local board’s feedback on the private plan change from Southern Cross Hospitals Limited.

CARRIED

Governing Body Member's Update

Resolution number AE/2019/68

MOVED by Chairperson P Haynes, seconded by Member R Langton:

That the Albert-Eden Local Board:

a) receive Governing Body Member Cathy Casey’s verbal updates.

CARRIED

Chairperson's Report

Resolution number AE/2019/69

MOVED by Deputy Chairperson G Fryer, seconded by Member R Langton:

That the Albert-Eden Local Board:

a) receive the Chairperson’s report.

CARRIED

Board Member's Reports

Resolution number AE/2019/70

MOVED by Chairperson P Haynes, seconded by Member J Rose:

That the Albert-Eden Local Board:

a) receive the Board Member Reports for February 2019.

CARRIED

Governance Forward Work Calendar

Resolution number AE/2019/71

MOVED by Member L Corrick, seconded by Member M Watson:

That the Albert-Eden Local Board:

a) note the Albert-Eden Local Board Governance Forward Work Calendar.

CARRIED

Albert-Eden Local Board Workshop Notes

Resolution number AE/2019/72

MOVED by Deputy Chairperson G Fryer, seconded by Member G Easte:

That the Albert-Eden Local Board:

a) receive the Albert-Eden Local Board Workshop Notes for the workshops held on 13 March 2019, 20 March 2019, 3 April 2019, 9 April 2019 and 10 April 2019.

CARRIED

28 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

5.25pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Peter Haynes
Deputy Chairperson	Glenda Fryer
Members	Lee Corrick
	Graeme Easte
	Rachel Langton
	Jessica Rose
	Margi Watson	From 5.22pm – Item 25