Minutes of Albert-Eden Local Board

a) acknowledge Taylah-ane Lasini and William Koloamatangi from Owairaka District School who represented the school children of Auckland, by receiving the NZ ensign from the Prime Minister, the Rt Hon Jacinda Ardern, at the Anzac Day Civic Service and the kawa being a tradition that dates back to the first Anzac Day service in Auckland in 1916.

CARRIED

6.2

Epsom Community Centre Management Committee

Resolution number AE/2019/76

MOVED by Chairperson P Haynes, seconded by Member L Corrick:

That the Albert-Eden Local Board:

a) thank the members of the Epsom Community Centre Management Committee for the service and dedicated commitment to running the Epsom Community Centre over the last 36 years.

CARRIED

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

Approval of Contract for Service for Epsom Community Centre

Susan Ropati, Place Manager and Michael Matheson, Place Manager (Puketapapa Albert/Eden) were in attendance to speak to this report.

Resolution number AE/2019/77

MOVED by Member R Langton, seconded by Member B Lee:

That the Albert-Eden Local Board:

a) approve Parnell Community Trust as the preferred community centre management service provider for Epsom Community Centre from 1 July 2019 for a term of three years.

b) approve the Community Centre Management Contract for Service for the Epsom Community Centre, for a term of three years, commencing in 1 July 2019 and with an allocated asset based services budget of $22,632 per annum from the Activation of Community Places 2019/2020 work programme line, annually adjusted for inflation.

c) expect that all Auckland Council contractors and employees working on Council properties are paid at least the living wage.

d) request clear branding for the Epsom Community Centre to assist with placemaking identity as an Epsom based facility that serves the local community.

e) thank Susan Ropati, Place Manager and Michael Matheson, Place Manager (Puketapapa Albert/Eden) for their attendance

CARRIED

Note: Item 18 – Governing Body Member's Update was heard at this point.

Albert-Eden Quick Response Round Three 2018/2019 and Accommodation Support Fund 2018/2019 grant allocations

Resolution number AE/2019/78

MOVED by Deputy Chairperson G Fryer, seconded by Member M Watson:

That the Albert-Eden Local Board:

a) approve the following Albert-Eden Quick Response Round Three 2018/2019 grants:

b) decline the following Albert-Eden Quick Response Round Three 2018/2019 applications:

Applicant and Application ID	Project	Amount requested	Decision
Marvellous Theatre Group Incorportated QR1901-302	Towards the artistic director fees for weekly workshop sessions.	$4,000.00	Declined noting funding round is oversubscribed.
Mount Albert Primary School Parent Teacher Association QR1901-304	Towards the cost of five panels of completed artwork prepared by a local artist.	$4,000.00	Declined noting low priority for the local board and funding round is oversubscribed.
Handweavers and Spinners Guild Auckland Inc. QR1901-314	Towards the purchase of rigid heddle looms to be used at the "Handweavers and Spinners Guild Taster Classes".	$1,266.00	Declined noting funding round is oversubscribed and encourage future applications.
The Opera Factory Trust QR1901-319	Towards the venue hire cost of the Raye Freedman Arts Centre.	$3,500.00	Declined noting low priority for the local board and funding round is oversubscribed.
Applicant and Application ID	Project	Amount requested	Decision
Creative Desk Ltd QR1901-323	Towards the cost of running six free storytelling sessions for children at the Mt Albert Library from April 2019 to October 2019, specifically the costs of activity materials which includes color pencils, coloring books, toys, etc., signage, online promotion, decorations, props for the actors and food/snacks.	$2,400.00	Declined noting low priority for the local board and funding round is oversubscribed.
Lyn-maire Harris QR1901-332	Towards the workshop facilitation cost, materials for fairy doors, creation and installation of educational panels and design and printing of promotional materials for "The enchanted walk".	$1,000.00	Declined noting funding round is oversubscribed.
Auckland Youth Choir Incorporated QR1901-341	Towards the Youth Choir concert "Bernstein, Britten and Brahms" on 12 October 2019 at St Mathew in the City.	$500.00	Declined noting low priority for the local board and funding round is oversubscribed.
Dance Club Collective QR1901-344	Towards a creative event in Water week from 10 to 15 June 2019.	$975.00	Declined noting the applicant can apply to Creative Communities.
Sierra Diprose QR1901-346	Towards the development of "The Creative Human Project" workshops from 2 June to 12 December 2019.	$3,941.00	Declined noting the applicant can apply to Creative Communities.
Mt Roskill Floral Art Club QR1901-348	Towards a floral art demonstration "A touch of India" including demonstration fees, hall hire (Western Springs Community Hall) and stage hire on 5 June 2019.	$975.00	Declined noting funding round is oversubscribed.
Euphoria Entertainment Incorporated QR1901-353	Towards costs for the theatre production "Bellas Cottage" at TAPAC including venue hire from 15 June to 4 August 2019.	$2,000.00	Declined noting low priority for the local board and funding round is oversubscribed.
Basava Samithi of Australasia (New Zealand Chapter) Inc. QR1901-310	Towards the costs of delivering the "Language enhancement through cultural activities" program from July 2019 to March 2020.	$3,920.00	Declined noting insufficient benefit for the wider community.
Applicant and Application ID	Project	Amount requested	Decision	Decision
Renew Rehabilitation Charitable Trust QR1901-318	Towards the costs to run mindfulness and parenting courses, specifically, the facilitator fees, intellectual property, advertisement, admin and rent costs.	$3,900.00	Declined noting funding round is oversubscribed.
The Raukatauri Music Therapy Trust QR1901-335	Towards the therapist fees including mileage and musical instruments to deliver a music therapy programme at the Owairaka District School between 23 July 2019 to 5 November 2019.	$2,824.00	Declined noting funding round is oversubscribed.
Parenting Place Charitable Trust QR1901-345	Towards the "Attitude Mental Health and Wellbeing Programmes" in Albert-Eden schools specifically for presenter fees between 28 June 2019 to 1 June 2020.	$4,000.00	Declined noting funding round is oversubscribed.
Grow New Zealand Incorporated QR1901-349	Towards the operating costs for the support hub in Sandringham for Grow Incorporated from 1 June to 31 October 2019.	$4,000.00	Declined noting funding round is oversubscribed.
Tuileapa Youth Mentoring Trust Board QR1901-351	Towards the youth mentoring programme, specifically mentors wages and supervision costs from 1 June 2019 to 31 May 2020.	$2,000.00	Declined noting the group is outside the local board area.
Mt Albert Presbyterian Church QR1901-356	Towards the installation of a noticeboard at the Mt Albert church	$2,000.00	Declined noting low priority for the local board and funding round is oversubscribed
Again Again Limited QR1901-334	Towards "Again Again Auckland" pilot project launch costs.	$3,300.00	Declined noting low priority for the local board and funding round is oversubscribed.
Sophie Todd QR1901-358	Towards the Environmental Educational Packet For Takeaways Restaurants including educational material printing costs.	$900.00	Declined noting funding round is oversubscribed.
Vivre La France Limited QR1901-307	Towards a portion of the cost of running the "Renault French Festival" between 11 to 14 July 2019.	$4,000.00	Declined noting low priority for the local board, funding round is oversubscribed and limited benefit in local board area.
Applicant and Application ID	Project	Amount requested	Decision	Decision
Caroline Taku QR1901-301	Towards roof upgrade contribution.	$1,000.00	Declined noting low priority for the local board and funding round is oversubscribed.
Te Roopu O Wai Ora Incorporated QR1901-303	Towards health and fitness classes, purchase of a kayak and rudder kit and boxing training and fitness classes and weekly community club programmes for at-risk youth within the community.	$4,000.00	Declined noting funding round is oversubscribed and limited benefit in local board area.
Auckland Badminton Association Incorporated QR1901-316	Towards the purchase of shuttlecocks.	$4,000.00	Declined noting low priority for the local board
YMCA North Incorporated QR1901-326 Auckland 1025	Towards the purchase of fitness wheel for the gymnastics and other children's recreational programmes at the YMCA, Mt Albert Community and Leisure Centre.	$2,820.00	Declined noting funding round is oversubscribed.
Just Move Charitable Health Trust QR1901-352	Towards the "World's Biggest Bootcamp 2020" at Eden Park on 25 January 2019.	$4,000.00	Declined noting low priority for the local board and funding round is oversubscribed.
Home and Family Counselling Incorporated QR1901-328	Towards the costs of running after hours counseling sessions for the Albert-Eden community.	$4,000.00	Declined as the applicant has applied more than once this financial year for the same project.
Knox Home Trust QR1901-329	Towards the costs of video production and running 15 interactive workshops "Knowing our residents through listening to their stories" for the staff, residents and volunteers of the "Elizabeth Knox Home and Hospital".	$2,590.00	Declined noting application has limited benefit for the wider community.
Gurkha Football Club Incorporated QR1901-327	Towards the cost of football kit and Sunday league.	$2,000.00	Declined noting funding round is oversubscribed.
Total		$79,811.00

c) approve the following Albert-Eden Accommodation Support Fund 2019 grants:

Organisation and Application ID	Approved allocation	Notes
Autism New Zealand Incorporated ASF1901-02	$10,000.00	Approved for the accommodation costs at 642 New North Road, Mt Albert, Auckland.
The Documentary New Zealand Trust ASF1901-05	$10,000.00	Approved for the accommodation costs at Suite 2-3, 72 Dominion Road.
No.3 Squadron (Auckland City) Air Training Corps ASF1901-06	$2,500.00	Approved for the accommodation costs at Ventura Block, Unitec Campus, Farm Road, Point Chevalier.
Central United FC Incorporated ASF1901-07	$15,000.00	Approved for the accommodation costs at Auckland Grammar School and St Peter's College.
New Zealand Nejashi Trust Inc ASF1901-08	$1,000.00	Approved for the accommodation costs at 166 Stoddard Road, Mt Roskill, Auckland.
Eden Epsom Tennis and Squash Club Inc ASF1901-09	$2,000.00	Approved for the accommodation costs at Eden Epsom Tennis and Squash Club, 1 Penrhyn Road, Mt Eden 1024.
Shanti Niwas Charitable Trust Inc ASF1901-11	$15,000.00	Approved for the accommodation costs at 258 Balmoral Road, Mt Albert.
Beth-Shean Trust ASF1901-12	$10,000.00	Approved for the accommodation costs at 46 Seaview Terrace, Mt Albert and 2a Brewster Avenue, Mt Albert.
Royal New Zealand Plunket Trust ASF1901-13	$3,600.00	Approved for the accommodation costs at Scout Hall, 93b Moa Road, Pt Chevalier, and Balmoral Baptist Church 1 Queens Avenue, Balmoral.
No 19 Squadron Air Training Corps ASF1901-14	$2,500.00	Approved for the accommodation costs at Gate 3, Unitec Campus, Carrington Road, Mt Albert.
Somerville Hockey Club Inc ASF1901-15	$10,000.00	Approved for the accommodation costs for the artificial water turf at 3 Normanby Road, Mt Eden.
The Asthma Education Charitable Trust ASF1901-17	$10,000.00	Approved for the accommodation costs at Mt Eden Road, Mt Eden.
Conservation Volunteers New Zealand ASF1901-18	$10,000.00	Approved for the accommodation costs at Level 2, Villa Dalmacija, 10 New North Road, Eden Terrace, Auckland 1021.
Script to Screen Te Tari Tuhi Kupu a Whakaahua ASF1901-19	$5,000.00	Approved for the accommodation costs at 21 Taylors Road, Morningside.
Organisation and Application ID	Approved allocation	Notes
Friends of Oakley Creek Te Auaunga Incorporated ASF1901-20	$3,900.00	Approved for the accommodation costs at 4/65 Woodward Road, Mount Albert.
The Auckland Swords Club ASF1901-22	$2,000.00	Approved for the accommodation costs at Auckland Grammar School.
Auckland Youth Orchestra Inc ASF1901-25	$3,000.00	Approved for the accommodation costs at Kohia Terrace School Hall, and Storage King, Wagener Place, Mt Albert.
Dress for Success Incorporated ASF1901-27	$10,000.00	Approved for the accommodation costs at 4 Boston Road.
Point Chevalier Hallyburton Johnstone Tennis Club ASF1901-29	$3,500.00	Approved for the accommodation costs at 335 Point Chevalier Road.
Auckland Choral Society Incorporated ASF1901-31	$5,000.00	Approved for the accommodation, security and cleaning costs at Diocesan School for Girls, Junior Hall.
The Music Association Of Auckland Inc. ASF1901-33	$3,000.00	Approved for the accommodation costs at Cornwall Park Primary School.
Auckland Electric Tramways Trust ASF1901-34	$3,000.00	Approved for the accommodation costs at 3 Porters Avenue, Mt Eden.
Hindu Elders Foundation ASF1901-37	$4,000.00	Approved for the accommodation costs at the community hall, 258 Balmoral Road, Mt Albert.
Shine - a service of Presbyterian Support Northern ASF1901-39	$6,000.00	Approved for the accommodation costs at Shine - Kingsland service centre, 409 New North Road, Kingsland.
Panacea Arts Charitable Trust ASF1901-41	$6,000.00	Approved for the accommodation costs at Fowlds Park, Rocky Nook Avenue, Morningside, Auckland.
Central Auckland Chinese Association ASF1901-42	$4,000.00	Approved for the accommodation costs at 489 Dominion Road.
Total	$160,000.00

d) decline the following Albert-Eden Accommodation Support Fund 2019applications:

Organisation and Application ID	Total Amount Requested	Notes
Asthma New Zealand Inc. ASF1901-04	$20,000.00	Declined due to the group having a national reach.
Mt Albert Ramblers Softball Club ASF1901-16	$2,000.00	Declined due to the group already being supported through a council community lease.
Point Chevalier Bowling Club ASF1901-32	$5,000.00	Declined as Point Chevalier Hallyburton Johnstone Club applied for the rates cost for the same address.
The New Zealand Ethnic Employment Education and Youth Development Charitable Trust ASF1901-38	$14,400.00	Declined due to the venue being outside the local board area.
Total	$41,400.00

CARRIED

Business Improvement District Programme Compliance Report to Albert-Eden Local Board for FY 2017/2018

Resolution number AE/2019/79

MOVED by Deputy Chairperson G Fryer, seconded by Member J Rose:

That the Albert-Eden Local Board:

a) recommend to the Governing Body to strike the targeted rates for inclusion in the Annual Budget 2019/2020 for the following Business Improvement District (BID) programmes:

i) $180,000 for Dominion Road Business Association;

ii) $210,000 for Kingsland Business Society;

iii) $90,535 for Mt Eden Village Business Association; and

iv) $296,500 for Uptown Business Association.

CARRIED

Delegation for formal local board views on notified plan changes and notices of requirement

Resolution number AE/2019/80

MOVED by Member G Easte, seconded by Deputy Chairperson G Fryer:

That the Albert-Eden Local Board:

a) delegate the authority to the Resource Consent Lead and the Chairperson, as an alternate, to prepare and provide local board views and speak to those local board views at any hearings on:

i) Notified plan changes

ii) Notices of requirement.

b) require the Resource Consent Lead to circulate the draft board feedback on notified plan changes and notices of requirement to the other local board members for feedback prior to submission.

c) agree to note and ratify any views on notified plan changes and notices of requirement, provided or expressed on the local board’s behalf, by its duly authorised delegate at its next business meeting.

CARRIED

Waste Management and Minimisation Bylaw and amendments to the Trading and Events in Public Places Bylaw

Resolution number AE/2019/81

MOVED by Deputy Chairperson G Fryer, seconded by Member G Easte:

That the Albert-Eden Local Board:

a) receive the 11 April 2019 Governing Body resolution on the Waste Bylaw Statement of Proposal.

b) provide formal views on the Waste Management and Minimisation Bylaw and amendments to the Trading and Events in Public Places Bylaw by 16 June 2019 and present those views to the hearings panel on the Friday 26 July 2019 with the draft submission to be prepared by the Chairperson in conjunction with the local board members.

CARRIED

Remuneration Authority - policy on child care allowances

Resolution number AE/2019/82

MOVED by Member M Watson, seconded by Member J Rose:

That the Albert-Eden Local Board:

a) endorse and support the draft Auckland Council submission on the Remuneration Authority’s proposed policy on childcare allowances.

CARRIED

Auckland Council's Quarterly Performance Report: Albert-Eden Local Board for quarter three 2018/2019

Resolution number AE/2019/83

MOVED by Member R Langton, seconded by Member B Lee:

That the Albert-Eden Local Board:

a) receive the performance report for the financial quarter ending 31 March 2019.

b) allocate $6,800 locally driven initiative operating expenditure from the cancelled 2018/2019 project Waitītiko, Waiateao (Meola and Motions Creek catchments) and the Three Kings to Western Springs Aquifer Initiative (717) towards the 2018/2019 community education and moth plant disposal project (1531).

c) allocate $5,500 locally driven initiative operating expenditure from the underspent 2018/2019 Epsom business engagement project (345) to the 2018/2019 Marketview Retail Spend Monitor project (2332) for coaching to Mt Albert, Pt Chevalier and Sandringham business associations/groups on how best to utilise the data.

d) note the continuing improvement in the Quarterly Performance Report and acknowledge staff for their work in providing the board with good quality information to support the board with its oversight and monitoring role.

CARRIED

Governing Body Member's Update

Resolution number AE/2019/84

MOVED by Chairperson P Haynes, seconded by Member L Corrick:

That the Albert-Eden Local Board:

a) receive Governing Body Member Christine Fletcher’s verbal update.

CARRIED

Chairperson's Report

Resolution number AE/2019/85

MOVED by Member R Langton, seconded by Member L Corrick:

That the Albert-Eden Local Board:

a) receive the Chairperson’s report.

CARRIED

Board Member's Reports

Resolution number AE/2019/86

MOVED by Member M Watson, seconded by Chairperson P Haynes:

That the Albert-Eden Local Board:

a) receive the Board Member verbal reports for May 2019.

b) receive Member Watson’s written report for May 2019.

c) permit signs in parks that are for free events or activities only, that are held in either that specific park where the sign is erected or the next closest park within the Albert-Eden Local Board area only, noting that all signs require land owner consent.

d) resolve that all other community, event or meeting signs not complying with the above criteria or on a Community Noticeboard are to be removed as they are not permitted by the Board as landowner.

e) circulate resolutions c) and d) to the Bylaw Compliance Team for action.

CARRIED

Governance Forward Work Calendar

Resolution number AE/2019/87

MOVED by Deputy Chairperson G Fryer, seconded by Member J Rose:

That the Albert-Eden Local Board:

a) note the Albert-Eden Local Board Governance Forward Work Calendar.

CARRIED

Albert-Eden Local Board Workshop Notes

Resolution number AE/2019/88

MOVED by Member L Corrick, seconded by Chairperson P Haynes:

That the Albert-Eden Local Board:

a) receive the Albert-Eden Local Board Workshop Notes for the workshops held on 17 April 2019 and 08 May 2019.

CARRIED

23 Consideration of Extraordinary Items

There were no extraordinary items.

5.15 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Peter Haynes
Deputy Chairperson	Glenda Fryer
Members	Lee Corrick
	Graeme Easte
	Rachel Langton
	Ben Lee
	Jessica Rose
	Margi Watson