Minutes of Devonport-Takapuna Local Board

a) agrees that Item 11: Notice of Motion – Auckland Transport be deferred until the next meeting of the Devonport-Takapuna Local Board scheduled to be held on Tuesday 04 June 2019 at 5.00pm.

CARRIED

Lease and Land Owner Approval for Takapuna Beach Holiday Park

Resolution number DT/2019/69

MOVED by Chairperson G Wood, seconded by Deputy Chairperson G Gillon:

That the Devonport-Takapuna Local Board:

a) grants a lease to Takapuna Beach Holiday Park Limited (TBHPL) (or Stephen Edwards Trust) for the site of the Takapuna Beach Campground, located on the northern end of Takapuna Beach Reserve, 22 The Promenade, Takapuna, legally described as Lots 4-10 DP 18501, for an initial term of 20 years, with a further 10 year right of renewal for an upgraded holiday park.

b) grants land owner approval for Takapuna Beach Holiday Park Limited (TBHPL) (or Stephen Edwards Trust) to undertake works to redevelop the lease site, subject to compliance with the terms of the lease, land owner and regulatory approval processes.

c) thanks the current operator (The Real Kiwi Holiday Company LTD) for its operation of the campground since 2007, as well as their patience throughout consideration of this matter

d) requests that the historic Rose Cottage be retained as part of the redevelopment of the campground.

CARRIED

Note: Cr Hills and Cr Darby arrived at the meeting at 4.44pm

Note: Meeting adjourned at 5.02pm

Note: Meeting reconveined at 5.06pm

Business Improvement District Programme Compliance Report to Devonport-Takapuna Local Board for FY 2017-18

Resolution number DT/2019/70

MOVED by Member J McKenzie, seconded by Deputy Chairperson G Gillon:

That the Devonport-Takapuna Local Board:

a) recommends to the Governing Body to strike the targeted rate for inclusion in the Annual Budget 2019-2020 for the following Business Improvement District (BID) programmes:

i. $120,000 for Devonport Business Association;

ii. $137,332 for Milford Village Business Association; and

iii. $443,895.10 for Takapuna Beach Business Association.

CARRIED

14	Auckland Transport monthly update - May 2019
	Resolution number DT/2019/71 MOVED by Chairperson G Wood, seconded by Member M Sheehy: That the Devonport-Takapuna Local Board: a) receives the Auckland Transport May 2019 monthly update report and thank Marilyn Nicholls for her presentation and attendance CARRIED
Precedence of Business
Resolution number DT/2019/72 MOVED by Chairperson G Wood, seconded by Member M Cohen: That the Devonport-Takapuna Local Board: a) agrees that Item 19: Park bench application at Takapuna Beach Reserve, Takapuna be accorded precedence at this time. CARRIED

Park bench application at Takapuna Beach Reserve, Takapuna

Resolution number DT/2019/73

MOVED by Chairperson G Wood, seconded by Member J McKenzie:

That the Devonport-Takapuna Local Board:

a) approves land owner consent for a new memorial park bench to replace the existing asset on Takapuna Beach Reserve, Takapuna, on the grassed area near the boat ramp and seawall (refer Attachment D of the agenda report) in commemoration of Mr. Brian Osborne and his association with the Takapuna community.

CARRIED

Devonport-Takapuna Local Grants Round Two 2018/2019 grant allocations

Resolution number DT/2019/74

MOVED by Member J McKenzie, seconded by Member M Sheehy:

That the Devonport-Takapuna Local Board:

a) agrees to fund, part-fund or decline each application in Devonport-Takapuna Local Grants Round Two 2018/2019 listed in the following table:

Application ID	Organisation	Main Focus	Request funding for	Agreed funding allocation	Local Board comments and conditions
LG1902-203	Depot Arts and Music Space Trust	Arts and culture	Towards the cost of replacement of software and recording equipment.	$2,000.00
LG1902-205	Auckland Sinfonietta Trust	Arts and culture	Towards the travel expenses of 36 musicians for the “2019 Auckland Sinfonietta Concert Series two -Beethoven” on 24 August 2019.	$1,000.00
LG1902-208	Losalio Milika Pusiaki	Arts and culture	Towards the cost of running a free 10 week Tongan dance class at the Mary Thomas Centre for Tongan youth in the Devonport-Takapuna Local Board area.	$1,000.00
LG1902-223	Aotearoa Kinesthetic Educational Entertainment (Ltd)	Arts and culture	Towards the workshop tutor fees, puppet materials and labour costs of making puppets for workshops and production premiere season “Mama Long-fin” at the Pumphouse Theatre.	$2,500.00
LG1902-229	Victoria Theatre Trust Board	Arts and culture	Towards the cost of venue hire, actors' and directors fee, rights, graphic design, script printing for the "Roger Hall Season" between 23 June 2019 to 7 July 2019.	$2,000.00
LG1902-232	NZ Barok Incorporated	Arts and culture	Towards the cost of a free Baby Baroque concert in Takapuna on 12 July, specifically the cost of performers, venue hire and management, production and marketing.	$2,000.00
LG1902-234	The Rose Centre Incorporated	Arts and culture	Towards the participation cost of a strategic planning and governance workshop for the Rose Centre board members.	$3,000.00
LG1902-247	James Bell	Arts and culture	Towards the venue hire cost for “The Lion in Winter” production at the Rose Centre.	$1,000.00
LG1902-206	Devonport Business Association Incorporated	Community	Towards the operating cost of “Devonport Visitor Information Centre” for the period of July 2019 to June 2020.	$5,000.00
LG1902-211	Bays Youth Community Trust	Community	Towards the cost of staff training and supervision for the youth trust.	$2,500.00
LG1902-215	Renew Rehabilitation Charitable Trust	Community	Towards the cost of delivering three six week mental health and wellbeing courses for free at the Devonport Community House.	$0.00
LG1902-217	Kids Safe with Dogs Charitable Trust	Community	Towards printing, instructor facilitation, and administration costs for the Kids Safe programme.	$1,000.00	Towards printing costs
LG1902-221	Transformation Academy Trust	Community	Towards the cost of volunteer support, venue hire, workshops, resource materials, stationery and training for the period of 1 June 2019 to 31 May 2020.	$0.00
LG1902-228	Dance Therapy NZ	Community	Towards the cost of venue hire, marketing, programme facilitation, equipment, coordination and administration costs for ‘Dance 4 Us’ and ‘Stars’ north shore workshops between 25 July 2019 to 14 December 2019.	$2,000.00
LG1902-242	Youthline Auckland Charitable Trust	Community	Towards the cost of volunteer training and the telecommunications for the Youthline free “24/7 Helpline” service.	$3,300.00
LG1902-243	Devonport Community House Incorporated	Community	Towards the upgrade of the alarm system and the annual costs associated with monthly monitoring of the alarm system for the Devonport Community House between June 2019 to June 2020.	$1,500.00
LG1902-244	YMCA North Incorporated	Community	Towards the “Raise Up North Shore” crew volunteer and event costs.	$1000.00
LG1902-218	The Centennial Park Bush Society	Environment	Towards costs for a contractor to remove and dispose of weeds from Campbells Bay School Bush and Greville Reserve.	$0.00	Refer to council Parks for consideration
LG1902-237	Restoring Takarunga Hauraki under the umbrella of Devonport Peninsula Trust	Environment	Towards plants, soil, volunteer costs and signage for the "Bayswater Primary Native Plant Restoration Project"	$2,600.00
LG1902-238	Global Action Plan Oceania	Environment	Towards a part-time coordinator role and project costs for the group.	$0.00	Refer to regional waste minimisation fund
LG1902-216	Lions Club Of Devonport Charitable Trust	Events	Towards the compliance costs, specifically the cost of traffic management, medical services and road closure notices for the Devonport Lions Santa Parade on 1 December 2019.	$4,425.00
LG1902-230	Takapuna Rocks Limited	Events	Towards the costs of a council permit, traffic management, waste management, stage sound and lighting, security, port-a-loos, insurance and bands for a community fundraising classic car show event in Takapuna on 26 October 2019.	$5,000.00	Funding subject to Land owner Consent.
LG1902-235	Michael King Writers' Studio Trust	Historic Heritage	Towards a kitchen floor upgrade at the Michael King Studio.	$1,983.00
LG1902-204	Stanley Bowling Club Incorporated	Sport and recreation	Towards the cost of a greenkeeper, sand for levelling and aeration services for the green renovation at the Stanley Bowling Club between 3 June 2019 to 1 November 2019.	$3,000.00
LG1902-209	Ngataringa Tennis Club Incorporated	Sport and recreation	Towards the cost of 300 electronic access tags for the Tennis New Zealand "Book a Court" project.	$2,000.00
LG1902-219	Milford Tennis Club Incorporated	Sport and recreation	Towards the costs of a new club house fit-out and outdoor pergola.	$15,000.00
LG1902-220	North Shore United Association Football Club Incorporated	Sport and recreation	Towards the cost of building materials and labour for the "Bayswater Park changing rooms maintenance".	$5,700.00
LG1902-233	Nga Kaihoe o Aotearoa (Waka Ama New Zealand) Incorporated	Sport and recreation	Towards the venue hire and support boats costs for the 2020 Takapuna Beach Cup from 14 February to 16 February 2020.	$3,000.00
LG1902-236	Gymnastics Community Trust	Sport and recreation	Towards the purchase of four floor rolls to cover the floor in the new room at the Eventfinda Stadium.	$4,000.00
LG1902-245	Forrest Hill Milford United Association Football Club Incorporated	Sport and recreation	Towards the purchase of corner posts and goal nets for the Forrest Hill Milford United Association Football Club.	$1,500.00
LG1902-248	Forrest Hill Milford United Association Football Club Incorporated	Sport and recreation	Towards the cost of the club's "Injury Prevention Programme".	$0.00
LG1902-240	New Zealand Dance Advancement Trust	Arts and culture	Towards the artistic costs for the creation and delivery of Matariki for Tamariki.	$0.00
LG1902-246	North Shore Marathon Limited	Events	Towards the cost of traffic management and public notification for the "North Shore Marathon, half marathon, quarter marathon, five kilometer, kids marathon" on 8 September 2019.	$0.00
LG1902-210	Forrest Hill Milford United Association Football Club Incorporated	Sport and recreation	Towards the purchase of a dugout plus wheels for use at Becroft Park.	$0.00
Total				$79,008.00

CARRIED

Resolution number DT/2019/75

MOVED by Member M Sheehy, seconded by Member J McKenzie:

That the Devonport-Takapuna Local Board:

a) agrees to fund, part-fund or decline each application in Devonport-Takapuna Multiboard Round Two 2018/2019, listed in Table Two below:

Application ID	Organisation	Main Focus	Request funding for	Agreed funding allocation	Local Board comments and conditions
MB1819-225	The Kids for Kids Charitable Trust	Arts and culture	Towards venue hire and production costs of the "Kids for Kids" event in Takapuna.	$1,000.00
MB1819-231	The Operating Theatre Trust	Arts and culture	Towards two productions "We're going on a Bear Hunt and "The Little Yellow Digger" including hosting volunteers, rehearsal room, venue and ticketing costs, costume and set materials held at The Pumphouse Theatre.	$5,000.00
MB1819-206	North Shore Centers of Mutual Aid Incorporated	Community	Towards operational costs for the eight centers from 1 July to 31 December 2019.	$6,000.00
MB1819-213	StarJam Charitable Trust	Community	Towards costs for StarJam Auckland: music performances for young people with a disability from 3 June 2019 to 3 February 2020.	$2,500.00
MB1819-249	Children's Autism Foundation	Community	Towards the outreach service delivery for children with autism from 1 June 2019 to 1 May 2020.	$2,500.00
MB1819-258	Neighbourhood Support North Shore	Community	Towards wages for a manager and operating expenses to maintain and grow neighbourhood support groups on the North Shore.	$3,500.00
MB1819-263	PHAB Association (Auckland) Incorporated	Community	Towards wages and administration costs for the "PHAB diversity for all" project from 3 June 2019 to 20 December 2019.	$5,000.00
MB1819-271	Hearts & Minds NZ Incorporated	Community	Towards updating and printing the Support Services Directory 2019 to 2021 for the North Shore, Waitakere and Rodney areas.	$3,000.00
MB1819-220	Project Litefoot Trust	Environment	Towards a contribution for the overall costs of the project, including salaries, materials installed at the club, administration costs, travel costs, and promotion for Project Litefoot.	$2,500.00
MB1819-233	Environmental Education for Resource Sustainability Trust Paper4trees	Environment	Towards the purchase and delivery of 7,433 native trees and to replace 825 classroom recycling bins in schools and preschools participating in the Paper4trees programme across Auckland.	$0.00
MB1819-212	Harbour Sport Trust	Events	Towards costs to run the “Mud Rush” event in 2019, including toilets, changing rooms, stage, sound system, fencing, ambulance, printing costs, bins, generators and heaters, water truck, and photographer.	$0.00
MB1819-238	North Harbour Hockey Association	Sport and recreation	Towards venue hire, programme coordinator fees and coaching costs for the fun sticks children’s hockey programme in 2019, for four to seven-year olds.	$1,454.00
MB1819-214	Tuileapa Youth Mentoring Service	Community	Towards a contribution for salaries of mentors operating services for Pacific and Maori youth.	$2,000.00
Total				$32,454.00

CARRIED

Precedence of Business

Resolution number DT/2019/76

MOVED by Member J McKenzie, seconded by Chairperson G Wood:

That the Devonport-Takapuna Local Board:

a) agrees that Item 17: New Community Lease to North Shore Bridge Club Incorporated, Killarney Park, 39 Killarney Street, Takapuna be accorded precedence at this time.

CARRIED

New community lease to North Shore Bridge Club Incorporated, Killarney Park, 39 Killarney Street, Takapuna

Resolution number DT/2019/77

MOVED by Member M Cohen, seconded by Deputy Chairperson G Gillon:

That the Devonport-Takapuna Local Board:

a) grants a new community lease to North Shore Bridge Club Incorporated for 303m² (more or less) being part of Killarney Park, 39 Killarney Street, Takapuna, described as Lot 1 DP66576 and being part Allotment 79 Parish of Takapuna (refer Attachment A of the agenda report) subject to the following terms and conditions:

i) term: 10 years commencing 1 April 2019 with two 10 year rights of renewal;

ii) rent: $1.00 plus GST per annum if requested; and

iii) the North Shore Bridge Club Incorporated Community Outcomes Plan as approved is attached to the community lease document (refer Attachment B of the agenda report),

b) notes that all other terms and conditions will be in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines July 2012.

c) requests officers investigate and provide options for addressing parking issues at Killarney Park (39 Killarney Street, Takapuna), given ongoing issues that the North Shore Bridge Club has faced as part of their tenancy.

CARRIED

Remuneration Authority - policy on child care allowances

Resolution number DT/2019/78

MOVED by Member J McKenzie, seconded by Deputy Chairperson G Gillon:

That the Devonport-Takapuna Local Board:

a) endorses the draft Auckland Council submission on the Remuneration Authority’s proposed policy on childcare allowances.

b) applauds the Young Elected Members Network for their leadership in developing this policy in supporting parents within Local Government New Zealand.

CARRIED

Note: Item 17: New Community Lease to North Shore Bridge Club Incorporated, Killarney Park, 39 Killarney Street, Takapuna was considered prior to Item 16: Remuneration Authority – Policy on childcare allowances

18	Local Board input into the Auckland Council submission on Better Later Life - He Oranga Kaumātua 2019 to 2039
	Auckland Council submission to the office for seniors on Better Later Life Draft Strategy - He Oranga Kaumātua 2019 to 2039 was tabled. A copy has been placed on the official minutes and is available on the Auckland Council Website as a minutes attachment.
	Resolution number DT/2019/79 MOVED by Chairperson G Wood, seconded by Member J McKenzie: That the Devonport-Takapuna Local Board: a) receives the Auckland Council submission to the office for seniors on Better Later Life Draft Strategy - He Oranga Kaumātua 2019 to 2039 b) endorses feedback on the Auckland Council submission to the office for seniors on Better Later Life Draft Strategy - He Oranga Kaumātua 2019 to 2039 as outlined in the tabled document. CARRIED
	Attachments a 21 May 2016 - Item 18 Local Board input into the Auckland Council submission on Better Later Life - He Oranga Kaumātua 2019 to 2039 - Auckland Council submission

Note: Item 19: Park bench application at Takapuna Beach Reserve, Takapuna was considered prior to Item 15: Devonport-Takapuna Local Grants Round Two 2018/2019 grant applications

Note: Deputy Chairperson G Gillon registered a perceived non-financial confilit of interest in relation to Item 20: Auckland Council’s Quarterly Performance Report: Devonport-Takapuna Local Board for quarter three 2018/2019, resolution b) v.

Auckland Council’s Quarterly Performance Report: Devonport-Takapuna Local Board for quarter three 2018/2019

Resolution number DT/2019/80

MOVED by Member M Sheehy, seconded by Member J McKenzie:

That the Devonport-Takapuna Local Board:

a) receives the performance report for the financial quarter ending 31 March 2019,

b) requests an update at an upcoming local board workshop on the progress of the following work programme items:

i. ID 1626: 139 Beach Road – Old Barracks – repurpose of community space;

ii. ID 1627: 43 Vauxhall Road – renew retaining wall;

iii. ID 1628: Allen Hill Reserve – install irrigation and lighting on field one;

iv. ID 1635: Claystore Heritage building – renew building structure;

v. ID 1638: Devonport Yacht Club – renew wharf;

vi. ID 3062: 18 Richards Avenue, Forrest Hill – renew roof;

vii. ID 3224: Ngataringa Park – renew skate park drainage

c) requests the outputs of the community engagement being undertaken for ID 1649: Gould Reserve – renew toilets and changing rooms be presented at an upcoming workshop.

d) recommends that no works be undertaken for ID 1669: Takapuna Pool and Leisure – comprehensive renewal until the local board has received advice from staff, provided input and approved a concept design.

e) recommends to the Environment and Community Committee that the growth programme prioritise funding in the 2019/2020 financial year for:

i. ID 3149: Plymouth Reserve – develop walkways and cycleways; and

ii. ID 1628: Allen Hill Reserve - install irrigation and lighting on field 1.

f) recommends that the delivery of a new toilet at Lake Town Green, Hauraki be funded from the following budget sources:

i. reallocation of $70,000 capital budget from the locally driven initiatives (LDI) minor capital fund

ii. reallocation of $25,000 capital budget from the Parks officer capital fund; and

iii. allocation of $160,000 capital budget from the local board’s locally driven initiatives (LDI) capital fund.

g) reallocates $15,000 of operational funding from the heritage protection project to the 2019/2020 financial year, and reallocate and repurpose the budget to provide a discretionary grant for the three Business Improvement Districts to purchase Marketview data, as follows:

i. $5,000 to the Takapuna Beach Business Association;

ii. $5,000 to the Milford Business Association;

iii. $5,000 to the Devonport Business Association

h) reallocates $5,000 operational funding from the heritage protection project to the 2019/2020 community grants budget;

i) allocates $20,000 of operational funding from the 2018/2019 locally driven initiatives operational budget towards a discretionary grant to the Milford Cruising Club for community access and hire of their clubrooms.

CARRIED

21	Chairpersons' Report
	A document was tabled. A copy has been placed on the official minutes and is available on the Auckland Council Website as a minutes attachment.
	Resolution number DT/2019/81 MOVED by Chairperson G Wood, seconded by Member M Sheehy: That the Devonport-Takapuna Local Board: a) receives and thank Chairperson G Wood for his written report CARRIED
	Attachments a 21 May 2019 - Item 21 Chairpersons' Report - George Wood May Report

22	Elected Members' Reports
	A document was tabled. A copy has been placed on the official minutes and is available on the Auckland Council Website as a minutes attachment.
	Resolution number DT/2019/82 MOVED by Member M Cohen, seconded by Deputy Chairperson G Gillon: That the Devonport-Takapuna Local Board: a) receives and thank Member M Cohen for his written report. b) supports in principal the continuation of residential parking permits in Anne Street. c) requests Auckland Transport to clarify their policy in relation Anne Street Residential Parking Permits. d) requests that Auckland Transport advise what consideration has been made in respect to Heritage implications for Anne Street and how they propose to address it. e) receives and thanks members for their verbal reports. CARRIED
	Attachments a 21 May 2019 - Item 22 Elected Members' Reports - Member Cohen May Report

Note: Cr Hills and Cr Darby left the meeting at 6.46pm

23	Ward Councillors Update
	The Ward Councilors were not in attendance for this item.

Devonport-Takapuna Local Board - Record of Workshops April 2019

Resolution number DT/2019/83

MOVED by Member J McKenzie, seconded by Chairperson G Wood:

That the Devonport-Takapuna Local Board:

a) receives the records of the workshops held in April 2019

CARRIED

Governance Forward Work Calendar

Resolution number DT/2019/84

MOVED by Chairperson G Wood, seconded by Deputy Chairperson G Gillon:

That the Devonport-Takapuna Local Board:

a) notes the Devonport-Takapuna Local Board governance forward work calendar for May as set out in Attachment A of this agenda report.

CARRIED

26 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

6.51 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	George Wood, CNZM
Deputy Chairperson	Dr Grant Gillon
Members	Mike Cohen, QSM, JP
	Jennifer McKenzie
	Mike Sheehy

Councillors	Chris Darby	From 4.44pm, Item 12	To 6.46pm, Item 22
	Richard Hills	From 4.44pm, Item 12	To 6.46pm, Item 22