Agenda of Great Barrier Local Board

Chairperson IM Fordham will open the meeting and welcome everyone in attendance.

Member J Cleave will lead a karakia.

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Great Barrier Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 16 April 2019 as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Great Barrier Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

No.	Title	Page
a ⇩	Senior biosecurity advisor general update March - April 2019	9
b ⇩	Biosecurity advisor report February - April 2019	15
c ⇩	Windy Hill Rosalie Bay Catchment Trust - Twenty Years of Ecological Restoration report	23

Great Barrier Local Board

21 May 2019

Great Barrier Island Local and Capital Grants Round Two 2018/2019

File No.: CP2019/06299

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline applications received for Aotea Great Barrier Local Board Capital and Local Grants, Round Two 2018/2019.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received in Aotea Great Barrier Local Board Capital and Local Grants, Round Two 2018/2019 (refer to Attachment B).

3. The Aotea Great Barrier Local Board adopted the Aotea Great Barrier Local Grants Programme 2018/2019 on 19April 2018 (refer to Attachment A). The document sets application guidelines for contestable capital and community grants submitted to the local board.

4. The local board has set a total community grants budget of $115,000.00 and a total capital grants budget of $252,000.00 for the 2018/2019 financial year. A total of $42,619.50 has been allocated in local grants round one and $90,310 in capital grants round one. This leaves a total of $72,380.50 to be allocated in local grant round two and $161,690 in capital grants round two.

5. A total of 24 applications were received for capital and local grants round two 2018/2019. Nine applications were received for capital grants, with a total requested of $233,685. A total of 15 applications were received for local grants, with a total requested of $123,414.

Ngā tūtohunga

Recommendations

That the Great Barrier Local Board:

a) fund, part-fund or decline applications received for Aotea Great Barrier Capital and Local Grants, Round Two 2018/2019 listed in tables one and two below.

Table one: Aotea Great Barrier Capital Grants, Round Two 2018/2019 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG1904-206	Aotea Great Barrier Island Community Health Trust	Capital	Towards a solar power systems upgrade.	$50,000.00	Eligible
LG1904-208	Aotea Family Support Group Charitable Trust	Capital	Towards roofing and painting of the old school building.	$21,448.00	Eligible
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG1904-210	Aotea Great Barrier Island Community Heritage and Arts Village Trust	Capital	Towards the first stage of the construction of the performance and exhibition space extension for the Mabey House Gallery.	$50,000.00	Eligible
LG1904-218	St John Aotea Great Barrier Island	Capital	Towards 10 defibrillators and lock boxes.	$23,072.00		Eligible
LG1904-221	North Barrier Residents and Ratepayers Association Incorporated	Capital	Towards the concrete surfacing of the cargo handling area of the Port FitzRoy reclamation surface.	$24,000.00		Eligible
LG1904-222	Barrier Social Club Incorporated	Capital	Towards joist and deck repairs of the theatre lounge	$10,924.00		Eligible
LG1904-225	Barrier Social Club Incorporated	Capital	Towards the kitchen upgrade of the Barrier Social Club	$30,640.00		Eligible
LG1904-227	North Barrier Residents and Ratepayers Association Incorporated	Capital	Towards Port FitzRoy interpretive display	$16,380.00	Eligible
LG1904-230	Motu Kaikoura Trust Board	Capital	Towards the construction of 200 tree mounted rat traps for Motu Kaikoura	$7,221.00	Eligible
Total				$233,685.00

Table Two: Aotea Great Barrier Local Grants, Round Two 2018/2019 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG1904-201	The Marion Barleyman Memorial Cottage Rural Women New Zealand Awana Branch Incorporated	Events	Towards accommodation, local transport, print and social media design.	$5,000.00	Eligible
LG1904-203	Blue Light Ventures Incorporated	Sport and recreation	Towards the “Kids Hunts” course.	$3,152.00	Eligible
LG1904-204	Destination Great Barrier Island Trust	Events	Towards total project costs of lights out on Aotea Great Barrier Island event.	$6,000.00	Eligible
LG1904-205	The Windy Hill - Rosalie Bay Catchment Trust	Environment	Towards the wages for a manager for the Aotea community native plant nursery	$15,375.00	Eligible
LG1904-207	Aotea Family Support Group Charitable Trust	Events	Towards the organisation and running expenses of the two events: The New Year’s Picnic and Fitzroy Family Festival, Summer 2020.	$15,000.00	Eligible
LG1904-212	Sustainable Aotea Limited	Community	Towards the purchase of t-shirts and planting equipment.	$1,500.00	Ineligible

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG1904-213	Kaitoke School	Events	Towards the costs for the “Aotea Great Barrier Island Barry Mouat Memorial Wharf to Wharf Marathon”	$5,000.00	Eligible
LG1904-214	Aotea Great Barrier Island Golf Club Incorporated	Sport and recreation	Towards improvements and maintenance of the Aotea Great Barrier Golf Course.	$5,900.00	Eligible
LG1904-215	Aotea Family Support Group Charitable Trust	Community	Towards merchandise, advertising, and administration costs for "#Fightback Campaign - Because cancer does not discriminate"	$2,692.00	Eligible
LG1904-219	Sea Education Aotea Charitable Trust	Sport and recreation	Towards operational costs and wages from June to October 2019.	$6,070.00	Eligible
LG1904-220	Island Screens Incorporated	Arts and culture, Community	Towards the movie screening licence fees.	$3,967.00	Eligible
LG1904-223	Motairehe Marae Trust	Events	Towards costs of the 2019 Matariki event and opening of the "Stars of Aotea" cultural experience.	$17,300.00	Eligible
LG1904-224	Ngatiwai O Aotea Kawa Marae Trust	Community	Towards costs of establishing an internet cafe and conference room.	$27,198.00	Eligible

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG1904-226	St John Aotea Great Barrier Island	Community	Towards the costs of running two Mental Health First Aid courses.	$4,260.00	Eligible
LG1904-229	Netball Northern Zone Incorporated	Sport and recreation	Towards programme delivery, transport and administration costs for the “Netball Active in Schools” Programme.	$5,000.00	Eligible
Total				$128,414.00

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

8. The local board grants programme sets out:

· local board priorities;

· lower priorities for funding;

· exclusions;

· grant types, the number of grant rounds and when these will open and close; and

· any additional accountability requirements.

9. The Aotea Great Barrier Local Board adopted their grants programme for 2018/2019 on 19 April 2018 (see Attachment A) and will operate two capital and local grant rounds for this financial year.

10. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. The Community Grants Policy and the local board grant programme criteria have been utilised to assess all applications. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12. Based on the main focus of an application, a subject matter expert from the relevant department, will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

13. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14. Local boards are responsible for the decision-making and allocation of local board community grants. The Aotea Great Barrier Local Board is required to fund, part-fund or decline these grant applications using the priorities identified in the local board grant programme.

15. The local board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

16. A summary of each application received in round two 2018/2019 (see Attachment B) is provided.

Tauākī whakaaweawe Māori

Māori impact statement

17. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. The council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

18. Four applicants applying to Aotea Great Barrier capital and local grants round one indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

19. Provision for allocating grants to community groups is within the 2018-2028 Long-Term Plan and 2018/2019 local board agreement.

20. The local board has set a total community grants budget of $115,000.00 and a total capital grants budget of $252,000.00 for the 2018/2019 financial year. A total of $42,619.50 has been allocated in local grants round one and $90,310 in capital grants round one. This leaves a total of $72,380.50 to be allocated in local grant round two and $161,690 in capital grants round two.

21. A total of 24 applications were received for capital and local grants round two 2018/2019. Nine applications were received for capital grants, with a total requested of $233,685. A total of 15 applications were received for local grants, with a total requested of $123,414.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

23. Following the Aotea Great Barrier Local Board allocation of funding for 2018/2019 capital and local grants round one and 2017/2018 local grants round two, Commercial and Finance staff will notify the applicants of the local board’s decision and facilitate payment of the grant.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Great Barrier Local Board Grant Programme 2018/2019	45
b ⇩	Great Barrier Island Capital and Local Grants 1819 Round Two Grant Applications	49

Ngā kaihaina

Signatories

Author

Robert Walsh - Grants Advisor

Authorisers

Marion Davies - Grant Operations Manager

Shane King - Head of Operations Support

Helgard Wagener – Relationship Manager - Great Barrier and Waiheke

Great Barrier Local Board

21 May 2019

PDF Creator

Great Barrier Local Board

21 May 2019

Okiwi Park – pump track installation

File No.: CP2019/03023

Te take mō te pūrongo

Purpose of the report

1. For the Aotea Great Barrier Local Board to approve local improvements projects (LIPs) capital budget for the Okiwi Park – pump track installation.

Whakarāpopototanga matua

Executive summary

2. In 2016, a concrete pathway was built through Okiwi Park, proving very popular with the local community seeking facilities for biking and skating.

3. Public consultation undertaken in 2018 with Okiwi school resulted in a clear request for the provision of additional bike and skate facilities within the reserve.

4. Community Services undertook a strategic assessment in relation to the recreational service requirements for the local community and supported the installation of a modular style pump track in Okiwi Park.

5. This report seeks approval for the allocation of up to $80,000 financial year 2018/2019 LIPs capital funding to progress the installation of modular pump style track for Okiwi Park.

Te tūtohunga

Recommendation

That the Great Barrier Local Board:

a) approve funding of up to $80,000 from the financial year 2018/2019 Local Improvement Projects capital budget line to Okiwi Park – pump track installation.

Horopaki

Context

6. Okiwi Park at 2.84 hectares is the largest public open space in the north of Aotea Great Barrier Island. It is one of the few pieces of flat, open land in public ownership large enough for a facility of this size.

7. Okiwi Park is zoned Open space 2 (recreation and community facilities) under the Auckland Council District Plan - Hauraki Gulf Islands.

8. In 2016 the local board funded with their LIPs capital funding for a concrete pathway to be built through the park. This pathway has undulating sections and has proved very popular with local kids from the neighbouring Okiwi School looking for somewhere to bike and skate.

9. Through public consultation undertaken in partnership with the local board during 2018, Okiwi school children requested for additional bike and skate facilities within the park.

10. Their feedback received identified a modular style of pump track would be utilised very well.

Tātaritanga me ngā tohutohu

Analysis and advice

11. It is proposed to install a simple modular pump track similar to the Parklife ‘Parkitect boomerang’ product that is not permanently installed and can be relocated to other sites.

Figure 1. Location and proposed style of the pump track.

12. The installation of a modular style pump track that can be re locatable will provide great benefit to Aotea Great Barrier Island residents and visitors alike through the provision of an all-weather bike, scooter and skate facility.

13. The pump track enables perfect flow and form for bikers, skateboarders, scooters and other riders to use a ‘pumping motion’ to accelerate around a track, test and grow their skills.

14. The treated plywood framed track with fibreglass composite riding surface gives the perfect nonslip riding solution through all seasons.

15. The modular track is engineered for long life with low maintenance costs with stainless steel and zinc anodised hardware. It is offered in a mix of five colours that are UV stabilized.

16. Upon approval of the project to progress, the track design and colours can be confirmed and the order placed for supply. Supply lead time is 10 – 12 weeks from Europe to the island.

17. Whilst the supply order has been placed the site preparations can be under taken ready for the track to arrive and be installed in a day.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. Community Services have identified there is a service need within the local community for a skate and bike facility of this type.

19. Community Facilities operations team have given their support for the pump track to be installed.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. The installation of a pump track style facility at Okiwi Park aligns to the Outcome: Our people thrive, and life is good from the Aotea Great Barrier Local Board Plan 2017.

21. It supports the aspiration to keep the island’s public open spaces are beautiful, functional and designed by locals.

Tauākī whakaaweawe Māori

Māori impact statement

22. The local board have considered the Ngāti Rehua Ngātiwai ki Aotea Trust Board’s Hapū Management Plan and Strategic Plan 2013-2018 in the development of their Local Board Plan 2017.

23. Ngāti Rehua Ngātiwai ki Aotea are a key partner working with the local board to support its aspirations for a healthy, well and thriving community.

Ngā ritenga ā-pūtea

Financial implications

24. The budget of $80,000 will cover the design, shipping to site, ground preparation works and installation.

25. The local board has the following Local Improvement Projects (LIPs) capital funding available to them within the financial year 2018/2019 to allocate to projects:

Funding source	FY18/19	totals
LIPs capital	$151,000
Total	$151,000

26. Upon approval of $80,000 LIPs financial year 2018/2019 capital funding sought within this report, the local board will have $71,000 LIPs capital funding remaining within the financial year 2018/2019 financial year for allocation to projects.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. Delay in the decision-making process will impact upon the commencement of the investigation and design phase, and upon the ability to install the pump track by the end of late September, early October 2019.

Ngā koringa ā-muri

Next steps

28. Once the LIPs capital budget has been approved, the design phase and ordering of the modular pump track will commence.

29. It is expected that should no unforeseen circumstances arise; the physical works will be completed within the 2019 calendar year.

30. The local board will receive monthly updates on the progress of this project through regular monthly Community Facilities reporting.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Katrina Morgan - Senior Project Manager

Authorisers

Rod Sheridan - General Manager Community Facilities

Helgard Wagener – Relationship Manager - Great Barrier and Waiheke

Great Barrier Local Board

21 May 2019

Reclassifying Crossroads Recreation Reserve to a Local Purpose (Cemetery) Reserve

File No.: CP2019/05927

Te take mō te pūrongo

Purpose of the report

1. To approve the reclassification of Crossroads Reserve from recreation reserve to local purpose (cemetery) reserve to support the establishment of a cemetery on the site.

Whakarāpopototanga matua

Executive summary

2. Reclassifying Crossroads Recreation Reserve to Crossroads Local Purpose (Cemetery) Reserve is a necessary and key step in enabling a cemetery to be developed on the site. Resolutions from this report will achieve that.

3. Along with resource consent which is expected shortly, and subject to budget, the Great Barrier Local Board can now achieve its community’s longstanding aspiration for a cemetery in the central part of Aotea Great Barrier Island.

Te tūtohunga

Recommendation

That the Aotea Great Barrier Local Board:

a) approve the reclassification of Allotment 211 Parish of Aotea known as Crossroads Reserve from a recreation reserve to a local purpose (cemetery) reserve pursuant to Section 24(1) of the Reserves Act 1977.

Horopaki

Context

4. At its 24 July 2018 meeting, the Aotea Great Barrier Local Board resolved to publicly notify both the resource consent application to develop a cemetery on Crossroads Reserve and to reclassify the site as a local purpose (cemetery) reserve.

5. The report to that meeting outlined the background to, and reasons for the resource consent and reclassification which can be summarised as follows:

· The longstanding aspiration of the Aotea Great Barrier community for new cemeteries dating back to the 1990’s and efforts by the Aotea Great Barrier Local Board since 2010 to achieve this.

· The agreement in 2017 to further investigate Crossroads Reserve on Whangaparapara Road at Claris for a cemetery and subsequent confirmation of its feasibility.

· Confirmation that a resource consent and reclassification of the reserve would be needed before a cemetery could be developed.

· As reclassification required public notification and as the resource consent application would be a non-complying activity, it was decided to publicly notify both together to enable formal community input and transparency, and to allocate budget to cover these costs.

6. Submissions on both the resource consent application and reserve reclassification proposal closed on 22 March 2019 and no submissions were received.

Tātaritanga me ngā tohutohu

Analysis and advice

7. As the proposal to reclassify Crossroads Reserve from recreation to cemetery purposes including iwi consultation and public notification under the Reserves Act has been completed successfully with no objections received, the Aotea Great Barrier Local Board can now approve the reclassification as per the recommendation in this report.

8. As the associated resource consent application also drew no objections and discussions with planners are progressing well, it is anticipated that resource consent will be issued in the near future.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

9. Reclassification supports development of a cemetery at the site which is being led by Community Facilities staff. Development will be funded from the Aotea Great Barrier Local Board’s budget and operated from Community Facilities budgets.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

10. Development of a cemetery at Claris is an Aotea Great Barrier Local Board led and funded project.

Tauākī whakaaweawe Māori

Māori impact statement

11. Ngati Rehua Ngati Wai ki Aotea was involved in discussions to develop a cemetery at this site and supports the proposal. No objections were received from iwi to the reclassification or resource consent application.

Ngā ritenga ā-pūtea

Financial implications

12. The reclassification itself has no cost other than staff time and public notices. Having the site classified for its correct purpose (local purpose cemetery reserve) minimises future costs.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

13. There are no risks associated with classifying the site as a local purpose cemetery reserve.

Ngā koringa ā-muri

Next steps

14. After Aotea Great Barrier Local Board approval to the reclassification, a gazette notice confirming the reclassification will be signed by the General Manager, Community Facilities as the council’s appointed Minister of Conservation delegate, then published. This completes all the requirements under the Reserves Act and enables the council to administer this reserve as a cemetery.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	John Nash - Programme Manager, Waiheke & Gulf Islands
Authoriser	Helgard Wagener – Relationship Manager - Great Barrier and Waiheke

Great Barrier Local Board

21 May 2019

Aotea Great Barrier Island Heritage Survey

File No.: CP2019/07561

Te take mō te pūrongo

Purpose of the report

1. To present to the Aotea Great Barrier Local Board the final version of the Aotea Great Barrier Island Heritage Survey, and report back on the local budget for the project.

2. To seek the board’s approval for the allocation of the remaining $8000 of the heritage plan budget FY2018/2019.

Whakarāpopototanga matua

Executive summary

3. The Aotea Great Barrier Island Heritage Survey is a high-level survey of the history of Aotea and the places that represent that history. It was prepared at the request of the Aotea Great Barrier Local Board, who sought better understanding of the historic places in the local board area and recommendations on how to protect and manage them. The survey includes a historical overview, a thematically organised historic context statement, lists of places that are of heritage interest, and recommendations for future action.

4. This survey has already been used in the preparation of the Outer Islands Area Plan and will continue to be of use in the ongoing evaluation and scheduling of historic heritage in the area. The local board originally set aside $10,000 for the completion of this project, of which only $2000 was spent. The remaining $8000 is available for reallocation, potentially for heritage grants.

Ngā tūtohunga

Recommendations

That the Great Barrier Local Board:

a) receive the final Aotea Great Barrier Island Heritage Survey (Attachment A).

b) approve allocation of the remaining $8000 to be spent on a historic heritage evaluation of Ox Park.

Horopaki

Context

5. The heritage survey was undertaken at the request of the local board to better understand the historic heritage on the island and enable recommendations for its future management. The survey is also intended to provide the foundations for further study.

6. The survey was commissioned to address concern over the loss of heritage places on the island through natural disasters (such as severe storms) or neglect. Furthermore, there has never been a comprehensive survey of the island identifying the historic heritage places. All available information was limited, overlapping and fragmented.

7. At the time the survey was started, there were approximately 899 places recorded in the Cultural Heritage Inventory. Only a few of these places are protected. Eleven of these places are listed on the Hauraki Gulf Islands District Plan and another 10 places had been carried over from the Auckland Regional Plan: Coastal to the Schedule of Historic Heritage Places (Schedule 14.1) in the Auckland Council Unitary Plan.

8. The key deliverables of the survey have been:

· The survey report that records the findings of the survey.

· The thematic historic context statement.

· A study list of built heritage.

· A spreadsheet of current recorded sites on the Cultural Heritage Inventory (CHI), indicating those protected by Schedule14a of Historic Heritage Places the Auckland Council Unitary Plan and the HGI District Plan Schedule, and those places recognised by Heritage New Zealand.

9. These are included as the attachments to this report as is shown below.

Tātaritanga me ngā tohutohu

Analysis and advice

10. Overall the Aotea Great Barrier Island Heritage Survey provides the following:

· Identification of remaining European built and cultural heritage on the island.

· An initial assessment of some of the known places of interest on the island prioritising them for future evaluations.

· Recommendations on the way forward for the management of identified places of interest on the island.

11. There are no scheduled heritage buildings in the local board area. There are also no cemeteries/urupā/graves, or monuments included in the heritage schedule. The heritage survey identifies places of interest that might be eligible for historic heritage scheduling.

12. There are several places identified in the survey that are considered to be at risk, two of which are some of the earliest buildings on the island. Financial assistance would be helpful to begin a restoration process on these places.

13. The completion of this survey has coincided with the preparation of the Outer Islands Area Plan. This has meant that the history and findings of this survey were able to be used in the related Historic Heritage Topic Paper and have informed the overall strategic direction of the area plan. It will also assist with the review of the Auckland Unitary Plan in the future, particularly in the identification of potentially eligible heritage places for scheduling.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. There are some places of interest that are managed by Auckland Transport such as the stone culverts along several of the roads on Aotea Great Barrier Island. Auckland Transport have been consulted in the initial stages of the survey. Appropriate repair and maintenance of these culverts by qualified stonemasons is recommended to ensure integrity of the structures are maintained.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15. Recommendations within this report fall within the local board’s authority. The survey is a result of a local board initiative (2015-2018). Meetings have been held with the Chair and the Heritage Lead throughout the process, to seek assistance, views and to provide progress updates. The draft survey was presented to the board on December 4, 2018.

Tauākī whakaaweawe Māori

Māori impact statement

16. The original intention of the project was to include the study of all heritage of the Aotea. However, this has not been possible due to the timing of the work with ongoing treaty negotiations. Māori history (from public sources) and some recorded sites of interest to Mana Whenua have been included in the historic context section, but the survey focusses on European history and heritage.

17. Mana whenua are working with another team in the Heritage Unit through the Māori Cultural Heritage Programme to identify their sites of significance. There will be additional opportunities through the Outer Islands Area Plan to research and identify Māori Heritage on Aotea and surrounding islands.

Ngā ritenga ā-pūtea

Financial implications

18. The local board budgeted $10,000 for this survey work in financial year 2016. This amount has been carried forward each year while the survey was underway. Travel costs have been charged against the regional budget of the Built and Cultural Heritage Policy Team, and $2000 was used to pay a local heritage researcher. The survey report was completed by salaried staff in this team, rather than being contracted out. This means that $8000 is still available in the local budget.

19. It is recommended that the remaining $8000 carried over from the survey spend be used for the historic heritage evaluation of Ox Park.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

20. The survey has identified places that are or will be at risk. Conservation of these places is considered a priority if funding is available to assist with this.

Ngā koringa ā-muri

Next steps

21. The recommendations contained in this report will be implemented over several years

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Historic Heritage Survey Report (Under Separate Cover)
b ⇨	Appendix 1 Historic Context Statement (Under Separate Cover)
c ⇨	Appendix 2 Built Heritage Study List (Under Separate Cover)
d ⇨	Appendix 3 List of Current Sites (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Megan Walker - Specialist Historic Heritage, Plans & Places

Authorisers

John Duguid - General Manager - Plans and Places

Helgard Wagener – Relationship Manager - Great Barrier and Waiheke

Great Barrier Local Board

21 May 2019

Auckland Council’s Quarterly Performance Report: Great Barrier Local Board for quarter three 2018/2019

File No.: CP2019/07634

Te take mō te pūrongo

Purpose of the report

1. To provide the Aotea Great Barrier Local Board with an integrated quarterly performance report for quarter three, 1 January – 31 March 2019.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2018/2019 work programme. This is a retrospective report intended to provide a transparent overview and reflect the progress of how the Aotea Great Barrier Local Board work programme is tracking at the end of quarter three 2018/2019.

3. The work programme is produced annually and aligns with the Aotea Great Barrier Local Board Plan outcomes.

4. The key activity updates from this quarter are:

· Works were completed on the board’s One Local Initiative (OLI) project with the installation of solar panels, battery storage, and electric vehicle car charging station at the service centre and board office. The diesel generator was officially switched off on 22 March 2019.

· In February, 13 out of 19 community-owned community facilities took up the opportunity to have board-funded asbestos management surveys with the council’s Asset Risk Assessment Team.

· The board’s application to the Provincial Growth Fund for a feasibility study into solutions to the island’s technology issues was unsuccessful.

· The ecology vision facilitator completed two community surveys which resulted in the establishment of a Medlands community group eco-vision initiative.

5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. Most activities are reported with a status of green (on track) and seven activities with a status of amber (some risk or issues, which are being managed) as listed below:

· Iwi responsiveness project is on hold until Ngāti Rehua - Ngātiwai ki Aotea Trust is ready to appoint a representative to the coordinator role.

· The revised cost estimate for the Claris cemetery project is significantly higher than expected. Further discussions will be required regarding the design and estimated costs to construct.

· The revised cost estimate for the Windy Canyon lookout project is significantly higher than expected. Staff have advised cancelling this project.

· Procurement for the rabbit control project delayed work until quarter three. Night shoots took place at the end of February and further control work will continue into quarter four.

· In November 2018 the biosecurity/biodiversity advisor role became vacant. Recruitment for the role took place in February. No candidate was identified, and the role has been re-advertised.

· Staff are planning to engage with mana whenua on the emergency water supply project before coming back to the board with recommended next steps.

· The Aotea Great Barrier Area Plan working party have agreed for the delivery date to be delayed to 2019/2020 due to a lack of census material and delays in obtaining Iwi views.

6. The financial performance report compared to budget 2018/2019 is attached (attachment B). There are some points for the local board to note:

· The overall operational net cost of service was $2.1 million and was within budget expectations. Majority of the spend was on scheduled repairs and maintenance under the full facilities contract.

· Capital investment in the Aotea Great Barrier local board area was $274,000 during the three quarters of the current financial year. Majority of the spend ($168,000) was on the one local initiative project chosen by the board.

Ngā tūtohunga

Recommendations

That the Great Barrier Local Board:

a) receive the performance report for the financial quarter ending 31 March 2019

b) agree to cancel the Windy Canyon lookout: stage one design, consult and consent initiative due to higher than expected project cost estimate. It is noted that the expenditure to date will be funded from the 2018/19 Local Driven Initiatives operational budget and the Local Improvement Projects capital budget will be refunded $20,000.

Horopaki

Context

7. The Aotea Great Barrier Local Board has an approved 2018/2019 work programme for the following operating departments:

· Arts, Community and Events

· Parks, Sport and Recreation

· Libraries and Information

· Community Services: Service, Strategy and Integration

· Community Facilities: Build Maintain Renew

· Community Leases

· Infrastructure and Environmental Services

· Local Economic Development

· Plans and Places.

8. Work programmes are produced annually to meet the Aotea Great Barrier Local Board outcomes identified in the three-year Aotea Great Barrier Local Board Plan. The local board plan outcomes are:

· Our people thrive and life is good

· Our environment is protected and enhanced

· Our infrastructure is future-proofed

· Our economy is sustainable and prosperous.

9. The graph below shows how the work programme activities meet local board plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Aotea Great Barrier work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

10. The work programme activities have two statuses; RAG status (red, amber, green and grey) which measures the performance of the activity (amber and red show issues and risks); and activity status which shows the stage the activity. These two statuses create a snapshot of the progress of the work programmes.

11. The graph below identifies work programme activity by RAG status. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Aotea Great Barrier Work Programme by RAG status for period 1 January – 31 March 2019

12. The graph below identifies work programme activity by activity status and department. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Aotea Great Barrier work programme activity by activity status and department for period 1 January – 31 March 2019

Key activity updates from quarter three

Community Facilities: One Local Initiative (OLI)

13. The OLI for Aotea Great Barrier is to develop a solar energy system for the service centre and local board office including an electric vehicle with the associated infrastructure. Works were completed with the installation of solar panels, battery storage, and electric vehicle car charging station at the service centre and board office. The diesel generator was officially switched off on 22 March 2019. This project is on track to be completed in quarter three with the ‘ribbon-cutting event’ scheduled for 5 April.

Arts, Community and Events: Investment of capital grants to sustain local community facilities

14. In February, the Asset Risk Assessment Team completed asbestos inspections surveys on all council-owned buildings on Aotea. The offer of voluntary, fully-funded asbestos checks was extended to community groups who own and operate community facilities. Thirteen of the island’s 19 community-owned facilities agreed to a voluntary inspection. Seven of the 13 community-run facilities tested positive for asbestos. These facilities have been informed of the results and sent asbestos management plans.

Arts, Community and Events: Technology Connectivity

15. The application to the Provincial Growth Fund for a feasibility study into solutions to the island’s technology issues was unsuccessful. Staff will look into the government’s Rural Broadband Initiative 2 and discuss possible next steps with the locally-based IT consultant.

Infrastructure and Environmental Services: Ecology vision

16. The ecology vision facilitator held two monthly meetings and completed two community surveys. These surveys resulted in the establishment of a Medlands community group eco-vision initiative. The facilitator will continue to support and guide the Medlands initiative.

Activities with moderate or significant issues

Arts, Community and Events: Iwi responsiveness - Respond to Maori aspirations: Ngāti Rehua - Ngātiwai ki Aotea coordinator

17. This activity is on hold until Ngāti Rehua - Ngātiwai ki Aotea Trust is ready to appoint a representative to the coordinator role. During this quarter, $5,000 has been allocated from this fund to support the High Court appeal of Kelly Klink (Ngāti Rehua - Ngātiwai ki Aotea) against the Coastal Resources Limited marine dumping consent. It has been reported in the work programme as amber status which indicates there is some risk or issues, due to the delay in appointing a coordinator, but not significant enough to be red status.

Community Facilities: Claris cemetery – develop facility

18. Public notification for the resource consent and reclassification of the site was held this quarter. No submissions were received on either consultation. The board received a revised cost estimate for the project which is significantly higher than expected. Further discussions will be required regarding the design and estimated costs to construct. It has been reported in the work programme as amber status which indicates there is some risk or issues due to the high cost estimate, but not significant enough to be red status.

Community Facilities: Windy Canyon – develop lookout stage one design

19. The board received a revised cost estimate for the Windy Canyon Platform project which is significantly higher than expected. Staff have advised cancelling this project and costs to date be transferred to opex. It has been reported in the work programme as amber status which indicates there is some risk or issues but not significant enough to be red status until discussions have taken place.

Infrastructure and Environmental Services: Rabbit control

20. Procurement for rabbit control had delayed work until quarter three. Night shoots took place at the end of February and further control work will continue into quarter four. The pest control work is still on track to be completed within the 2018/2019 financial year and so this activity has been reported as amber status (some risk or issues, which are being managed).

Infrastructure and Environmental Services: Biodiversity/biosecurity advisor role

21. In November 2018, the biosecurity/biodiversity advisor role became vacant as the incumbent staff member was recruited into a new fulltime biosecurity position on Aotea Great Barrier. Recruitment for the role took place in February. No candidate was identified during that round and the role has been re-advertised. The biosecurity team will continue to manage the biosecurity/biodiversity advisor’s existing workload until a new staff member is recruited. This activity is reported as amber status as there is a risk that not all of the work planned for quarter three and four will be delivered if further delays in recruitment are experienced.

Infrastructure and Environmental Services: Provision of emergency water supply to Aotea Great Barrier

22. Staff are planning to engage with mana whenua on the emergency water supply project before coming back to the board with recommended next steps. It is likely this project will be delivered next financial year using regional budget and therefore the board’s budget will not be required. It has been reported in the work programme as amber status which indicates there is some risk or issues but not significant enough to be red status at this stage.

Plans and Places: An area plan for Aotea Great Barrier

23. Background research topic papers were provided to the Aotea Great Barrier Area Plan working party this quarter. The working party agreed for the delivery date to be delayed to 2019/2020 due to a lack of census material and delays in obtaining Iwi views. It has been reported in the work programme as amber status which indicates there is some risk or issues but not significant enough to be red status.

24. There are no activities reported as red status (significant issues) for this quarter.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

25. When developing the work programmes council group impacts and views are presented to the boards. The recommendations have no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26. This report informs the Aotea Great Barrier Local Board of the performance for the quarter ending 31 March 2019.

Tauākī whakaaweawe Māori

Māori impact statement

27. The local board intend to engage with Ngāti Rehua - Ngātiwai ki Aotea Trust and discuss Maori aspirations for the area and how they can be progressed. There is a delay to setting a hui date due to local iwi undergoing the processes of an Annual General Meeting and Treaty Settlements. The local board remain committed to the work programme activity of support for iwi responsiveness, and once iwi is ready, will look to pick up discussions for an iwi liaison.

Ngā ritenga ā-pūtea

Financial implications

28. This report is for information only and therefore there are no financial implications associated with this report.

Financial Performance

29. The Aotea Great Barrier Local Board’s net cost of service for the period ending on 31 March 2019 was $2.1 million against a budget of the same.

30. Operating revenue was $6,000 for the first half of the year.

31. Operating expenditure for the nine months ended on 31 March 2019 was $2.1 million and was within one per cent of the year to date budget. One-third of the spend was in scheduled repairs and maintenance under the full facilities contract. Working with the community and maintaining vegetation health in the dry season have been the focus of the third quarter. Majority of the locally driven initiatives are progressing as planned, details of which have been provided in the report.

32. Capital expenditure for the nine-month period ending on 31 March 2019 was $274,000. Two-thirds of this was on the one local initiative project which is expected to complete in the current financial year. Other projects underway include Claris cemetery development and various local asset renewals.

33. The complete Aotea Great Barrier Local Board Financial Performance report for the nine months ended on 31 March 2019 is detailed in attachment B.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

35. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with moderate or significant issues’ section.

Ngā koringa ā-muri

Next steps

36. The local board will receive the next performance update for quarter four following the end of the financial year (June 2019).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Work programme 2018/2019 Quarter 3 update report	145
b ⇩	Financial summary	155

Ngā kaihaina

Signatories

Author	Jacqui Fyers – Senior Local Board Advisor Great Barrier
Authoriser	Helgard Wagener – Relationship Manager - Great Barrier and Waiheke

Great Barrier Local Board

21 May 2019

Regulatory Committee report: Waste Bylaw Statement of Proposal

File No.: CP2019/07719

Te take mō te pūrongo

Purpose of the report

1. To receive the Regulatory Committee report on the Waste Bylaw Statement of Proposal, and to provide feedback if required.

Whakarāpopototanga matua

Executive summary

2. At is meeting on 11 April 2019 the Regulatory Committee considered a report titled “Waste Bylaw Statement of Proposal.”

3. The purpose of the report was to recommend the Governing Body adopt the waste bylaw statement of proposal for public consultation and appoint a panel.

4. The Regulatory Committee resolved as follows (REG/2019/21):

That the Regulatory Committee:

a) note that this committee completed the review of the Solid Waste Bylaw 2012 in March 2019 and:

i) determined a bylaw is still the most appropriate way to address some waste issues, but not others

ii) gave directions to prepare a new bylaw about waste.

b) recommend the Governing Body adopt the statement of proposal in Attachment A of the agenda report for public consultation, and confirm that the proposed new Waste Management and Minimisation Bylaw 2019 and amendments to the Trading and Events in Public Places Bylaw 2015:

i) are the most appropriate form of bylaw

ii) do not give rise to any implications and are not inconsistent with the New Zealand Bill of Rights Act 1990

iii) are not inconsistent with the Waste Plan.

c) appoint Cr L Cooper, Cr P Hulse Cr W Walker and Independent Māori Statutory Board Member Glenn Wilcox to attend ‘Have Your Say’ events, to deliberate and make recommendations to the Governing Body on public feedback to the statement of proposal in Attachment A of the agenda report.

d) delegate authority to the Regulatory Committee chairperson to make replacement appointments to the panel if a member of the panel is unavailable.

e) delegate authority through the Chief Executive to a manager responsible for bylaws to appoint staff to receive public feedback at ‘Have Your Say’ events.

f) delegate authority through the Chief Executive to a manager responsible for bylaws to make any amendments to the statement of proposal in Attachment A to correct errors, omissions or to reflect decisions made by the Regulatory Committee or the Governing Body.

g) request through the Chief Executive that the manager responsible for local board services include this report and attachments on the waste bylaw statement of proposal on the agenda of all local boards for their information.

Ngā tūtohunga

Recommendations

That the Great Barrier Local Board:

a) note the Regulatory Committee’s resolution REG/2019/21

b) receive the Waste Bylaw Statement of Proposal report (Attachment A)

c) provide formal feedback by 16 June 2019 should the board decide to do so.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Waste Bylaw Statement of Proposal report (Under Separate Cover)

Ngā kaihaina

Signatories

Author	Guia Nonoy - Democracy Advisor
Authoriser	Helgard Wagener – Relationship Manager - Great Barrier and Waiheke

Great Barrier Local Board

21 May 2019

Remuneration Authority - policy on child care allowances

File No.: CP2019/07565

Te take mō te pūrongo

Purpose of the report

1. To provide feedback on the Remuneration Authority’s proposed policy on child care allowances.

Whakarāpopototanga matua

Executive summary

2. The Remuneration Authority has previously received submissions from members in other councils stating that if childcare were a claimable expense, then serving in local government might be a more realistic option for parents who are currently deterred from considering the role because of the costs of childcare. Some jurisdictions in other countries provide such allowances.

3. The authority has distributed its proposed policy in order to get feedback from councils and individual elected members. The proposed policy is in Attachment A. The authority has asked for feedback by 31 May 2019 and intends to include the provision in its determination that comes into force on 1 July 2019.

4. At present, the authority determines allowances for vehicle mileage, travel time and communications. Each individual council considers its approach to the expenses and allowances and writes its own policies within the upper limits set by the authority. If the authority determines that childcare allowances are permissible the council could include, within the framework established by the authority, specific rules in the council’s expenses policy.

5. A draft submission on the proposed policy has been prepared and is attached as Attachment B. Elected members can provide individual comments to the Remuneration Authority if they wish, by 31 May 2019.

Te tūtohunga

Recommendation

That the Aotea Great Barrier Local Board:

a) endorse the draft submission on the Remuneration Authority’s proposed policy on childcare allowances.

Horopaki

Context

6. LGNZ has formed a Young Elected Members (YEM) committee with members representing LGNZ Zones. These are elected members who are under the age of 40 years. The YEM network has raised the matter of childcare costs with the Remuneration Authority. They cite examples such as a member of a smaller council who is 24 years of age and on a salary of $18,707. Another, struggling to pay for childcare on her councillor’s salary of $20,634 opted instead to bring her child to meetings^{^[1]}.

7. The group makes the point that other costs of attending to council duties can be claimed, such as mileage and communications, but not the cost of childcare. The group is broadly interested in developing the ability of younger elected members.

8. The Remuneration Authority has researched childcare allowances and is now inviting feedback on its draft policy, which includes the eligibility and payment conditions which will be included in the authority’s formal determination.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The Remuneration Authority has recognised the need to address childcare costs if those with families are not to be deterred from standing for local government office.

10. Salaries paid to Auckland local board members and governing body members are generally higher than in smaller council districts in New Zealand, where it is likely elected members particularly struggle to meet childcare costs from their salaries. Nevertheless, the provision of the allowance may encourage greater diversity in those standing for election in Auckland.

11. The cost to the council and the ratepayer is reasonable in terms of the total budget for elected members’ remuneration but is a significant help for the member who has to arrange childcare. The policy places a cap of $6,000 per annum for any member. LGNZ statistics show that approximately 6 per cent of elected members are 40 years of age or below^{^[2]}. On that basis, the cost to Auckland Council, if 6 per cent of members (10 members) claimed the allowance, would be $60,000.

12. The Remuneration Authority indicates it is in discussion with the Inland Revenue Department about how the allowance will be treated for tax purposes (as income or as an expense reimbursement). It is possible it will be taxed at source (that is by the council) prior to payment.

13. Payment of the allowance under the proposed conditions requires evidence of the expense incurred. This is supported.

14. The allowance cannot be paid to family members. This is supported.

15. The proposed conditions state that a local authority may pay the childcare allowance as a contribution towards expenses incurred by the member for childcare provided while the member is engaged on local authority business. This wording may be too wide. Consider a member who has regularly arranged childcare, irrespective of undertaking council duties, deciding to spend two hours preparing for the next council meeting while the children happen to be in childcare. The member would be “engaged on local authority business” and could claim the childcare cost of those two hours.

16. Staff researched conditions around payment by other councils in other jurisdictions. One council simply paid the full cost of child care. Another specified the meetings and events that could be claimed. Staff believe the intent of the provision is to make a contribution toward the cost of child care where that is necessary in order for the member to undertake council duties, such as attend meetings. The wording should indicate more clearly that the payment is for childcare costs that are necessary in order for the member to undertake council duties and are not simply childcare costs that are incurred at the same time the member is undertaking council duties and would have been incurred anyway, if the member was not attending to council duties.

17. Other conditions are:

i) the child is under 14 years

ii) payment cannot be greater than $15 per hour and cannot be greater than the actual expense

iii) childcare cannot be for more than 8 hours in any 24-hour period.

These are supported.

18. Staff recommend that the council supports the proposed policy with the comment, outlined above, that the purpose should more clearly reflect that the expense is a necessary expense in order for the member to attend to duties.

19. Staff also note that the council itself will decide its own provisions to include in its expenses policy, within the framework set by the authority.

20. Members can provide individual comments to the Remuneration Authority if they wish, by 31 May 2019.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. The Remuneration Authority’s policy applies only to elected members and does not impact the group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. The policy affects all elected members, including local board members.

Tauākī whakaaweawe Māori

Māori impact statement

23. The Remuneration Authority’s policy may assist those in the Māori community who are potential candidates for election but are deterred by the costs of childcare.

Ngā ritenga ā-pūtea

Financial implications

24. There will be financial implications. As noted in the body of the report, the additional cost is likely to be less than $60,000 and will impact the cost centre for elected members’ remuneration.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. There is a small risk of the provision being abused (false claims submitted). The requirement for evidence of the amount paid will mitigate this risk.

Ngā koringa ā-muri

Next steps

26. This report is being presented to local boards for their feedback. It is also being circulated to Governing Body members for their feedback. The draft submission will be amended if there is a clear majority position in favour of an amendment.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Childcare Allowance Proposed Draft Policy Paper	165
b ⇩	Remuneration Authority draft policy - child care allowances - submission	173

Ngā kaihaina

Signatories

Author

Warwick McNaughton - Principal Advisor - Democracy Services

Authorisers

Marguerite Delbet - General Manager Democracy Services

Louise Mason – General Manager Local Board Services

Helgard Wagener – Relationship Manager - Great Barrier and Waiheke

Great Barrier Local Board

21 May 2019

Auckland Transport May 2019 update to the Aotea Great Barrier Local Board

File No.: CP2019/06098

Te take mō te pūrongo

Purpose of the report

1. To provide an update to the Aotea Great Barrier Local Board on transport related matters in their area including the Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua

Executive summary

2. This report covers:

a) general summary of operational projects and activities of interest to the board

b) update on the board’s transport capital fund

c) other Auckland Transport news of interest to the board.

Te tūtohunga

Recommendation

That the Aotea Great Barrier Local Board:

a) receive the Auckland Transport May 2019 update report.

Horopaki

Context

3. This report addresses transport related matters in the local board area and includes information on the status of the LBTCF.

4. Auckland Transport is responsible for much of Auckland’s transport services, excluding state highways and the railway network. It reports on a monthly basis to local boards, as set out in its Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

5. The LBTCF is a ring-fenced capital budget controlled by local boards and delivered by Auckland Transport. Local boards can use this fund to deliver transport projects that they believe are important but are not part of Auckland Transport’s work programme. Criteria for projects are determined by the Governing Body.

6. The Community Safety Fund is a capital budget established by Auckland Transport for use by Local Boards to fund local road safety initiatives. The purpose of this fund is to allow elected members to address long-standing road safety issues that are not regional priorities and are therefore being addressed by the Auckland Transport programme.

Tātaritanga me ngā tohutohu

Analysis and advice

Report on Auckland Transport projects and activities

7. Please see below for information on Auckland Transport’s activities:

Activity	Update
Claris Airfield	1. Gorse removal on northern side of airfield completed. Removal up to airfield boundary pegs. 2. Commencing perimeter drain cleaning during May. 3. 1,078 flight movements at Claris recorded for April 2019.
Shoal Bay and Whangaparapara wharves	As consented, contractor (STF) is to install new mooring pile for Coastguard use, as well as new fenders and ladder for this berth. STF works at Glenfern Wharf delayed by approx. four weeks due to increased scope and lead time on specified timber. Shoal Bay works to be completed prior to commencement of Glenfern works. Due date now 10 June 2019.
Cowshed Bridge	Auckland Transport’s Assets Team are considering long term options. Previous update: A Bailey Bridge has been installed to allow safe access underneath the original bridge. Our contractors will now be able to determine if our original assessment of the damage and the necessary repairs is correct. If the damage is greater than originally determined it may be necessary for further investigation.
Karaka Bay Road	Potential new passing bays have been marked out and our contractor Downers has engaged to deliver these improvements. Delivery of works are being agreed with contractor.
Slips on Puriri Bay Road	4 Puriri Bay Road (Design completed, work priced and approved to proceed) – Construction 30% completed, programme to complete by end of May 2019 weather dependant. All the projects listed below require Consents. All designs are either completed or underway and will be confirmed during consenting phase. 24 Puriri Bay Road – awaiting design for pricing. 86 Puriri Bay Road – awaiting design for pricing. 38 Puriri Bay Road – design underway.
Slips on Aotea Road	Aotea Rd (Okiwi Culvert) Slip – Design has been completed by contractor. Consents required due to impact on stream. Aotea Rd (Awana) Slip – Design has been completed by contractor. Aotea Rd (Fitzroy) Slip – Contractor has produced a recommendation which is being evaluated for approval by AT.
Subsidence on Shoal Bay Road at Pah Beach	Holding remedial works are being priced by contractor. Long term coastal erosion engineers have investigated and advised Auckland Transport that “retreat” is required, which will involve removing the historic stone wall where koiwi have been exposed in the past. It needs to be monitored/measured to establish just how much it is moving and if it’s going to affect the road. Downer have been requested to provide a plan for consideration by AT Planners.

Local Board Transport Capital Fund

8. As of the new electoral term Aotea Great Barrier Local Board had $328,104 in their Local Board Transport Capital Fund.

9. Following the proposal to increase the Local Board Transport Capital Fund, the allocation to the board has increased by $189,732 and is now $517,836.

10. From this the board has committed:

· $68,000 for a dust seal on Sandhills Road.

· $20,000 for remediation of fish passages in the culverts on the island.

· $350,196 for road sealing on Kaiaraara Road

This leaves $79,640 unallocated.

11. Auckland Transport has completed investigations into rough orders of costs for the following projects:

· To provide a walkway on Whangaparapara Road from the Cross Road to the Hot Pool access, for a cost of $63,000

· To complete the remaining sections of the Hector Sanderson from Claris Café to the Cross Roads for $287,624

· Sealing of Puriri Bay Road for $409,450

· Sealing of Whangaparapara Road for $852,425

The board asked if Auckland Transport would be able to contribute to any of the costs for these sealing projects and unfortunately at this point there is not the funding available to do so.

12. Auckland Transport has also been requested to investigate a rough order of cost for:

· Traffic calmers at Claris settlement

13. Auckland Transport has also been requested to investigate into rough orders of costs for the following projects, but at the board’s request has suspended them to focus on other projects:

· For solutions in the road corridor to address Claris shopping centre carparking safety and congestion issues.

· Shoal Bay footpath (from Mulberry Grove School to Shoal Bay wharf).

Community Safety Fund

14. Great Barrier Local Board’s allocation is $252,758.

15. The local board has proved the following priority list for consideration for the Community Safety Fund:

Ranking	Project	Cost
A	Complete the remaining section of the Hector Sanderson walkway from My Fat Puku to the Cross Roads	$287,624
B	Seal the revised section of Puriri Bay Rd (Lady Isla to bridge) Traffic calmers at Claris settlement	$233,000 $80,000
C	Make the shared road safer for pedestrians and cyclists between Mulberry Grove to Shoal Bay	to be scoped
D	Make the shared road safer for pedestrians and cyclists between Medlands to Tryphena	to be scoped

Fish Passage remediation on Aotea Great Barrier

16. Following site visits from Auckland Transport, Environmental Services and Healthy Waters, a prioritised list of sites for fish passage remediation is being developed.

17. This list will take into account the number and type of species, amount of habitat being blocked and likely cost of remediation.

18. Preliminary information from Environmental Services and Healthy Waters has been received and this is being used to develop an initial plan for remediation. This will be discussed with the board at the next available workshop.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The impact of the information in this report is confined to Auckland Transport and does not impact on other parts of the council group. Any engagement with other parts of the council group will be carried out on an individual project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. The proposed decision of receiving the report has no local, sub-regional or regional impacts.

21. Auckland Transport attended a workshop on the 5^th and 9^th of April with the local board.

Traffic Control Committee resolutions

22. There were no Traffic Control Committee resolutions pertaining to this local board area.

Tauākī whakaaweawe Māori

Māori impact statement

23. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

24. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. The proposed decision of receiving the report has no risks. Auckland Transport has risk management strategies in place for all their projects.

Ngā koringa ā-muri

Next steps

26. Auckland Transport will provide another update report to the local board next month.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Ben Halliwell, Elected Member Relationship Manager

Authorisers

Jonathan Anyon, Team Leader, Elected Member Relationship Management Team

Helgard Wagener – Relationship Manager - Great Barrier and Waiheke

Great Barrier Local Board

21 May 2019

Department of Conservation proposal to revoke Reserves Act 1977 delegations

File No.: CP2019/06101

Te take mō te pūrongo

Purpose of the report

1. This report provides the local board with an opportunity to retrospectively adopt its formal feedback to the proposal by the Department of Conservation to revoke powers delegated to territorial authorities by the Minister of Conservation under the Reserves Act 1977.

Whakarāpopototanga matua

Executive summary

2. The Department of Conservation wrote to all territorial authorities (Attachment A) advising that due to a recent Court of Appeal decision (Opua Coastal Preservation Inc v Far North District Council) that the current Minister of Conservation, Hon Eugenie Sage, is considering revoking powers delegated to territorial authorities by the former Minister, Hon Dr Nick Smith in 2013 (Attachment B).

3. The reason provided for most of the proposed revocation is that under the current delegation, the council makes its decision as the territorial authority and then reviews that decision under ministerial delegation. This is viewed as potentially putting the council in a conflict of interest situation, as it is effectively reviewing its own decision(s).

4. On Monday 8 April 2019, a briefing was provided to local board members on the proposal (Attachment C). An Auckland Council draft submission, based on feedback and input from council departments and local boards, was circulated to members of the Environment and Community Committee and local board members for review and comment on 15 April 2019.

5. All local boards were asked to submit formal feedback by Thursday 18 April to be appended to Auckland Council’s submission. The due date for the submission was 26 April 2019 and will be retrospectively adopted by the Environment and Community Committee on 14 May 2019.

6. The local board submitted its formal feedback (Attachment D) by urgent decision on Thursday 18 April 2019. This report is seeking retrospective adoption of this feedback.

Te tūtohunga

Recommendation

That the Aotea Great Barrier Local Board:

a) adopt the feedback on the Department of Conservation proposal to revoke certain delegations to Territorial Authorities under the Reserves Act 1977, submitted on 18 April 2019.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Letter and attachment from Department of Conservation to Chief Executive's territorial authorities	183
b ⇩	Reserves Act powers delegated to Auckland Council	185
c ⇩	Department of Conservation proposal to revoke Reserves Act delegations presentation to Elected Members	195
d ⇩	Aotea Great Barrier Local Board's formal submission on DoC proposed revocation of certain delegations to Territorial Authorities under the Reserves Act 1977	203