Minutes of Great Barrier Local Board - 21 May 2019

Great Barrier Local Board

OPEN MINUTES

Minutes of a meeting of the Great Barrier Local Board held in the Claris Conference Centre, 19 Whangaparapara Road, Claris, Great Barrier Island on Tuesday, 21 May 2019 at 1.00pm.

present

Chairperson	Izzy Fordham
Deputy Chairperson	Luke Coles
Members	Jeff Cleave
	Susan Daly
	Shirley Johnson	By electronic attendance up to 3.57pm, item 21

IN ATTENDANCE

	Kathy Cumming	Barrier Bulletin

Great Barrier Local Board

21 May 2019

Note: Member S Johnson was in attendance by electronic link as approved by Chairperson IM Fordham.

Chairperson IM Fordham opened the meeting and welcomed everyone present. Member J Cleave led the meeting with a karakia.

2 Apologies

There were no apologies.

3 Declaration of Interest

Member S Daly declared an interest in respect of the Motu Kaikoura Trust Board’s capital grants applications at item 12 – Great Barrier Island Local and Capital Grants Round Two 2018/2019 report.

Member J Cleave declared an interest in respect of the Motairehe Marae Trust’s local & capital grants application at item 12 – Great Barrier Island Local and Capital Grants Round Two 2018/2019 report.

4 Confirmation of Minutes

Resolution number GBI/2019/43

MOVED by Chairperson I Fordham, seconded by Member J Cleave:

That the Great Barrier Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 16 April 2019 as true and correct.

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

6.1

Obituary - Dave Owen

The Great Barrier Local Board acknowledged the passing of Dave Owen with a minute’s silence.

Resolution number GBI/2019/44

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:

That the Great Barrier Local Board:

a) express its condolences to the whanau of Dave Owen who passed away on Sunday, 12 May 2019.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9

Public Forum

Resolution number GBI/2019/45

MOVED by Chairperson I Fordham, seconded by Member J Cleave:

That the Great Barrier Local Board:

a) note the Public Forum presentations.

b) thank the following for their Public Forum presentations and attendance:

i) Malcolm Harre – Aotea Great Barrier Island Golf Club Incorporated

ii) Orla Cumisky - The Marion Barleyman Memorial Cottage Rural Women New Zealand Awana Branch Incorporated

iii) Kit Cunningham & Joss Bellerby – Barrier Social Club

iv) Anna Davis – Kaitoke School for Wharf to wharf / Island screens

v) Ngaire Avery – Wharf to Wharf

vi) Marea Gorter and Ally Gibbs – Sea Education Aotea Charitable Trust

vii) Judy Gilbert – Windy Hill Rosalie Bay Catchment Trust

viii) Steve Kendall - Aotea Great Barrier Island Community Health Trust

ix) David Speir – North Barrier Residents & Ratepayers Association Incorporated

x) Jude McGeady – Fight Back Campaign

xi) Carol Comer – St John’s Great Barrier Island

xii) Hope Munro & Darren Cleave – Motairehe Marae Trust

xiii) Lisa Eves – Aotea Family Support Group

10 Extraordinary Business

There was no extraordinary business.

11

Environmental agency and community group reports

Judy Gilbert from Windy Hill Rosalie Bay Catchment Trust was in attendance to speak to the Trust’s ecological restoration report.

Resolution number GBI/2019/46

MOVED by Chairperson I Fordham, seconded by Member S Daly:

That the Great Barrier Local Board:

a) note the following reports:

i) Senior biosecurity advisor general update March – April 2019

ii) Biosecurity advisor report March – April 2019

iii) Windy Hill Rosalie Bay Catchment Trust - Twenty Years of Ecological Restoration report

b) thank Judy Gilbert from Windy Hill Rosalie Bay Catchment Trust for her presentation and attendance and twenty years of good work.

12

Great Barrier Island Local and Capital Grants Round Two 2018/2019

Robert Walsh - Grants Advisor was in attendance to speak to this report.

Member S Daly declared an interest in this item and took no part in the discussion or voting on the funding application of Motu Kaikoura Trust Board (Table one).

Member J Cleave declared an interest in this item and took no part in the discussion or voting on the funding application of Motairehe Marae Trust (Table one and two).

Resolution number GBI/2019/47

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:

That the Great Barrier Local Board:

a) fund, part-fund or decline applications received for Aotea Great Barrier Capital and Local Grants, Round Two 2018/2019 listed in tables one and two below.

Table one: Aotea Great Barrier Capital Grants, Round Two 2018/2019 grant applications

Application ID	Organisation	Requesting funding for	Amount requested	Board’s decision
LG1904-206	Aotea Great Barrier Island Community Health Trust	Towards a solar power systems upgrade.	$50,000.00	Defer to 2019/2020 round one
LG1904-208	Aotea Family Support Group Charitable Trust	Towards roofing and painting of the old school building.	$21,448.00	$21,448.00
Application ID	Organisation	Requesting funding for	Amount requested	Board’s decision
LG1904-210	Aotea Great Barrier Island Community Heritage and Arts Village Trust	Towards the first stage of the construction of the performance and exhibition space extension for the Mabey House Gallery.	$50,000.00	Decline, suggest to the group to reapply once fully scoped and planned.
LG1904-218	St John Aotea Great Barrier Island	Towards 10 defibrillators and lock boxes.	$23,072.00	$23,072.00
LG1904-221	North Barrier Residents and Ratepayers Association Incorporated	Towards the concrete surfacing of the cargo handling area of the Port FitzRoy reclamation surface.	$24,000.00	$24,000.00
LG1904-222	Barrier Social Club Incorporated	Towards joist and deck repairs of the theatre lounge	$10,924.00	$10,924.00 conditional on consents or evidence that consent is not required.
LG1904-225	Barrier Social Club Incorporated	Towards the kitchen upgrade of the Barrier Social Club	$30,640.00	$30,640.00
LG1904-227	North Barrier Residents and Ratepayers Association Incorporated	Towards Port FitzRoy interpretive display	$16,380.00	$16,380.00
LG1904-230	Motu Kaikoura Trust Board	Towards the construction of 200 tree mounted rat traps for Motu Kaikoura	$7,221.00	$7,220.94
LG1904-214	Aotea Great Barrier Island Golf Club Incorporated	Towards improvements and maintenance of the Aotea Great Barrier Golf Course.	$5,900.00	$5,900.00
Application ID	Organisation	Requesting funding for	Amount requested	Board’s decision
LG1904-223	Motairehe Marae Trust	Towards costs of the 2019 Matariki event and opening of the "Stars of Aotea" cultural experience.	$17,300.00	$13,000.00 towards commercial kitchen & catering equipment.
LG1904-224	Ngatiwai O Aotea Kawa Marae Trust	Towards costs of establishing an internet cafe and conference room.	$27,198.00	$7200
Total			$233,685.00	$159,784.94

Table Two: Aotea Great Barrier Local Grants, Round Two 2018/2019 grant applications

Application ID	Organisation	Requesting funding for		Amount requested		Board’s decision
LG1904-201	The Marion Barleyman Memorial Cottage Rural Women New Zealand Awana Branch Incorporated	Towards accommodation, local transport, print and social media design.		$5,000.00		$4176.09
LG1904-203	Blue Light Ventures Incorporated	Towards the “Kids Hunts” course.		$3,152.00		$3,151.41
LG1904-204	Destination Great Barrier Island Trust	Towards total project costs of lights out on Aotea Great Barrier Island event.		$6,000.00		$6,000.00
LG1904-205	The Windy Hill - Rosalie Bay Catchment Trust	Towards the wages for a manager for the Aotea community native plant nursery		$15,375.00		$15,375.00
LG1904-207	Aotea Family Support Group Charitable Trust	Towards the organisation and running expenses of the two events: The New Year’s Picnic and Fitzroy Family Festival, Summer 2020.		$15,000.00		$15,000.00 Conditional on quotes for all expenditure requests
Application ID	Organisation	Requesting funding for	Amount requested		Board’s decision
LG1904-212	Sustainable Aotea Limited	Towards the purchase of t-shirts and planting equipment.		$1,500.00		Decline due to retrospective funding.
LG1904-213	Kaitoke School	Towards the costs for the “Aotea Great Barrier Island Barry Mouat Memorial Wharf to Wharf Marathon”		$5,000.00		$5,000.00
LG1904-215	Aotea Family Support Group Charitable Trust	Towards merchandise, advertising, and administration costs for "#Fightback Campaign - Because cancer does not discriminate"		$2,692.00		Decline, application insufficiently developed.
LG1904-219	Sea Education Aotea Charitable Trust	Towards operational costs and wages from June to October 2019.		$6,070.00		$6,070.00
LG1904-220	Island Screens Incorporated	Towards the movie screening licence fees.		$3,967.00		$3,967.00
LG1904-223	Motairehe Marae Trust	Towards costs of the 2019 Matariki event and opening of the "Stars of Aotea" cultural experience.		$17,300.00		$4,300.00 towards costs of hosting, catering, advertising and transport.
LG1904-226	St John Aotea Great Barrier Island	Towards the costs of running two Mental Health First Aid courses.		$4,260.00		$4,260.00 with conditions that follow up support is identified and provided following the workshop.
LG1904-229	Netball Northern Zone Incorporated	Towards programme delivery, transport and administration costs for the “Netball Active in Schools” Programme.		$5,000.00		$5,000.00 conditional on support letters from schools
Total				$128,414.00		$72,299.50

13

Okiwi Park – pump track installation

Resolution number GBI/2019/48

MOVED by Member J Cleave, seconded by Deputy Chairperson L Coles:

That the Great Barrier Local Board:

a) approve funding of up to $80,000 from the financial year 2018/2019 Local Improvement Projects capital budget line to Okiwi Park – pump track installation.

14

Reclassifying Crossroads Recreation Reserve to a Local Purpose (Cemetery) Reserve

Resolution number GBI/2019/49

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:

That the Great Barrier Local Board:

a) approves the reclassification of Allotment 211 Parish of Aotea known as Crossroads Reserve from a recreation reserve to a local purpose (cemetery) reserve pursuant to Section 24(1) of the Reserves Act 1977.

15

Aotea Great Barrier Island Heritage Survey

Resolution number GBI/2019/50

MOVED by Member S Daly, seconded by Member J Cleave:

That the Great Barrier Local Board:

a) receive the final Aotea Great Barrier Island Heritage Survey (Attachment A of the agenda report).

b) approve allocation of the remaining $8000 in the locally driven initiatives (LDI) heritage budget line to be spent on a historic heritage evaluation of Ox Park.

16

Auckland Council’s Quarterly Performance Report: Great Barrier Local Board for quarter three 2018/2019

Jacqui Fyers – Senior Local Board Advisor Great Barrier was in attendance to speak to the report.

Resolution number GBI/2019/51

MOVED by Chairperson I Fordham, seconded by Member S Daly:

That the Great Barrier Local Board:

a) receive the performance report for the financial quarter ending 31 March 2019

b) agree to cancel the Windy Canyon lookout: stage one design, consult and consent initiative due to higher than expected project cost estimate. It is noted that the expenditure to date will be funded from the 2018/19 Local Driven Initiatives operational budget and the Local Improvement Projects capital budget will be refunded $20,000.

c) approve $3000 from the community response fund budget line to the Accessway and linkages budget line for extra work completed by the contractor on the project.

17

Regulatory Committee report: Waste Bylaw Statement of Proposal

Resolution number GBI/2019/52

MOVED by Chairperson I Fordham, seconded by Member S Daly:

That the Great Barrier Local Board:

a) note the Regulatory Committee’s resolution REG/2019/21

b) receive the Waste Bylaw Statement of Proposal report (Attachment A of the agenda report)

c) delegate the Chairperson in discussion with other board members to provide formal feedback in writing by 16 June 2019.

18

Remuneration Authority - policy on child care allowances

Resolution number GBI/2019/53

MOVED by Deputy Chairperson L Coles, seconded by Member S Daly:

That the Aotea Great Barrier Local Board:

a) endorse the draft submission on the Remuneration Authority’s proposed policy on childcare allowances noting the need to broaden the scope for Great Barrier Island as there is no existing registered child care provider nor child care facilities on the island.

19

Auckland Transport May 2019 update to the Aotea Great Barrier Local Board

Resolution number GBI/2019/54

MOVED by Member J Cleave, seconded by Deputy Chairperson L Coles:

That the Aotea Great Barrier Local Board:

a) receive the Auckland Transport May 2019 update report.

20

Department of Conservation proposal to revoke Reserves Act 1977 delegations

Resolution number GBI/2019/55

MOVED by Chairperson I Fordham, seconded by Member S Daly:

That the Aotea Great Barrier Local Board:

a) adopt the feedback on the Department of Conservation proposal to revoke certain delegations to Territorial Authorities under the Reserves Act 1977, submitted on 18 April 2019.

21

Great Barrier Governance Forward Work Calendar

Resolution number GBI/2019/56

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:

That the Aotea Great Barrier Local Board:

a) note the governance forward work calendar as at May 2019.

22

Great Barrier Local Board Workshop Proceedings

Resolution number GBI/2019/57

MOVED by Chairperson I Fordham, seconded by Member S Daly:

That the Aotea Great Barrier Local Board:

a) note the record of proceedings for the workshop held on the 1^st, 2^nd, 9^th and 30^th of April 2019.

23 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

4.00 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Great Barrier Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................