Minutes of Hibiscus and Bays Local Board

a) note that this section of Whangaparaoa Road is geographically constrained and highly congested, with poor lines-of-sight, complex vehicle movements, and presents a range of significant safety issues for all road users including pedestrians, cyclists, buses and private vehicles

b) recommend to the Finance and Performance Committee, Auckland Transport, and Panuku Development Auckland that:

i) the Auckland Unitary Plan Whangaparaoa Road Widening designation be retained; and

ii) the properties acquired in accordance with the above designation be retained until such time as Penlink is complete, and the increased demand and changes in traffic patterns are comprehensively understood

c) advise the Finance and Performance Committee that it rejects the characterisation of these properties as ‘non-service properties for an undefined purpose’ and that this characterisation is inconsistent with the original intent of the project, and the justification of the funding sources used to acquire these properties including financial contributions and/or development contributions

d) recommend to the Finance and Performance Committee that, if it goes ahead to sell any of these properties against the express wishes of the Hibiscus and Bays Local Board, that all proceeds of the sales be ring-fenced to fund the Penlink project – consistent with the original intent to reduce congestion and improve safety on the Whangaparaoa Peninsula, rather than treated as general revenue and used for an unrelated purpose

e) endorse the Chairperson and Deputy Chairperson making a Local Board Input presentation on these matters at the next Finance and Performance Committee meeting.

CARRIED UNANIMOUSLY

13	Hibiscus and Bays Greenways – priority routes for implementation
	Angela Levet, Senior Growth Development Specialist was in attendance for this item.
	Resolution number HB/2019/62 MOVED by Chairperson J Parfitt, seconded by Member C Bettany: That the Hibiscus and Bays Local Board: a) agree, pursuant to standing order 1.10.1, to revoke subsections b) and d) of resolution HB/2018/166, adopted at the ordinary meeting held on 17 October 2018, which reads as follows: *That the Hibiscus and Bays Local Board:* b) approve staff proceeding with the detailed design and consenting for Section G – Centennial Park Path, subsections one, two, three, four and six and construction for Section G – Centennial Park Path, subsections two, three, four and six at a total estimated cost of $500,000 using $220,000 from the Local Board Transport Capital Fund and $280,000 Local Discretionary Initiative Capex for subsections three, four and six *Note that subsection five does not require any further work and subsection one to be constructed when funding becomes available* *and* *d) request that Auckland Transport investigate available subsidy for Centennial Park Path, subsection one.* and replace it with: b) approve the allocation of $75,000 from the Locally Driven Initiatives capital budget Implement actions from the Hibiscus and Bays Greenways Plan in the 2018/2019 financial year, for the detailed design, consenting and construction of Centennial Park Path subsection six c) approve the allocation of $280,000 from the Locally Driven Initiatives capital budget Implement actions from the Hibiscus and Bays Greenways Plan in the 2018/2019, 2019/2020 and 2020/2021 financial years towards the renewal of the walkway from Sharon Road to Manly Esplanade (Lotus Walk) d) approve the allocation of $275,000 from the Locally Driven Initiatives capital budget Implement actions from the Hibiscus and Bays Greenways Plan in the 2018/2019, 2019/2020, 2020/2021 and 2021/2022 financial years towards engaging with the local community and investigating options for the design and consent of greenway routes within Alice Eaves Scenic Reserve. CARRIED
	Note: Pursuant to Standing Order 1.9.7 Member C Watson requested her abstention for clause c) be recorded.

Auckland Transport Update to Hibiscus and Bays Local Board May 2019

Ellen Barrett, Elected Member Relationship Manager, Auckland Transport was in attendance for this item.

Resolution number HB/2019/63

MOVED by Chairperson J Parfitt, seconded by Member C Watson:

That the Hibiscus and Bays Local Board:

a) receive the Auckland Transport Update to Hibiscus and Bays Local Board May 2019 report.

CARRIED

Business Improvement District Programme Compliance Report to Hibiscus and Bays Local Board for FY 2017-2018

Resolution number HB/2019/64

MOVED by Member G Holmes, seconded by Member C Bettany:

That the Hibiscus and Bays Local Board:

a) recommends to the Governing Body to strike the targeted rates for inclusion in the Annual Budget 2019-2020 for the following Business Improvement District programmes:

i) $150,000 for Browns Bay Business Association;

ii) $232,220 for Mainstreet Orewa Incorporated trading as Destination Orewa Beach (Business Association);

iii) $63,000 for Mairangi Bay Business Association; and

iv) $15,415 for Torbay Business Association.

CARRIED

Change of private road name for the Hosken Property Beach Road Limited subdivision at 481 and 483 Beach Road, Murrays Bay

Resolution number HB/2019/65

MOVED by Member G Holmes, seconded by Deputy Chairperson J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) revoke part of resolution HB/2019/51 dated 17 April 2019 which reads as follows:

“approve the road name ‘Bays Rise’ for the private road within the jointly owned access lot constructed for the subdivision and unit development being undertaken by Hosken Property Beach Road Limited at 481 and 483 Beach Road, Murrays Bay in accordance with section 319(1)(j) of the Local Government Act 1974”

and replace it with:

b) “approve the road name ‘The Bays Rise’ for the private road within the jointly owned access lot constructed for the subdivision and unit development being undertaken by Hosken Property Beach Road Limited at 481 and 483 Beach Road, Murrays Bay in accordance with section 319(1)(j) of the Local Government Act 1974.”

CARRIED

Auckland Council's Quarterly Performance Report: Hibiscus and Bays for quarter three 2018/2019

Danielle Hancock,Senior Local ‘Board Advisor and Mark Purdie, Lead Financial Advisor, were in attendance for this item.

Resolution number HB/2019/66

MOVED by Chairperson J Parfitt, seconded by Member G Holmes:

That the Hibiscus and Bays Local Board:

a) receive the performance report for the financial quarter ending 31 March 2019

b) reallocate $8,000 operational funding from the Eco-Tourism Plan Development (ID 382) to the Connecting Communities project (ID 1270) to support Business Whangaparaoa Incorporated assist the growth of business and the local economy on the Whangaparaoa Peninsula.

CARRIED

Future use for the former bowling club site at Silverdale War Memorial Park

Matthew Ward, Service and Asset Planning Team Leader , Shyrel Burt, Service and Asset Planning Specialist and Laura Bertelsen were in attendance.

Resolution number HB/2019/67

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) confirm the role of Silverdale War Memorial Park as a sports and suburb park in meeting the present and future communities’ needs for recreation in the Silverdale/Millwater area

b) approve informal outdoor recreation as being the preferred future service use for the former bowling club site at Silverdale War Memorial Park

c) approve making the asset renewals budget available from the former bowling club building to support development of a community facility within the Silverdale War Memorial Park

d) request staff undertake an options analysis of the potential sites including the Silverdale War Memorial Park as part of the 2019/2020 local board work programme to deliver indoor recreation provision in the Hibiscus and Bays Local Board area, funded by existing department budgets

e) consider development of a concept plan as part of the future local board work programme to identify a programme of investment to meet the community’s informal outdoor recreation needs.

CARRIED

Remuneration Authority - policy on child care allowances

Resolution number HB/2019/68

MOVED by Member G Holmes, seconded by Deputy Chairperson J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) endorse the draft submission on the Remuneration Authority’s proposed policy on childcare allowances.

CARRIED

Waste Bylaw Statement of Proposal

Resolution number HB/2019/69

MOVED by Chairperson J Parfitt, seconded by Member G Holmes:

That the Hibiscus and Bays Local Board:

a) receive the Waste Bylaw Statement of Proposal report from the 11 April 2019 Regulatory Committee meeting as approved by the Governing Body on 2 May 2019

b) delegate to the Chairperson of the Hibiscus and Bays Local Board and Member Bettany authority to provide formal feedback from the local board on the proposed new Waste Management and Minimisation Bylaw 2019 and amendments to the Trading and Events in Public Places Bylaw 2015

c) note that formal local board feedback on this proposal is required by 16 June 2019.

CARRIED

Governance Forward Work Calendar

Resolution number HB/2019/70

MOVED by Chairperson J Parfitt, seconded by Member G Holmes:

That the Hibiscus and Bays Local Board:

a) receive the Governance Forward Work Calendar report.

CARRIED

Record of Workshop Meetings

Resolution number HB/2019/71

MOVED by Deputy Chairperson J Fitzgerald, seconded by Chairperson J Parfitt:

That the Hibiscus and Bays Local Board:

a) endorse the record of the workshop meetings held on 11 April 2019 and 2 May 2019.

CARRIED

15	Hibiscus and Bays Local Board Community Grant Programme 2019/2020
	Makenzie Hirz, Senior Communty Grants Advisor was in attendance. A copy of the tabled Community Grant Programme 2019/2020 has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number HB/2019/72 MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald: That the Hibiscus and Bays Local Board: a) adopt the Hibiscus and Bays Local Board Community Grant Programme 2019/2020 as amended. CARRIED
	Attachments a 15 May 2019 - Hibiscus and Bays Local Board Item 15 - Hibiscus and Bays Local Board Community Grant Programme 2019/2020

Hibiscus and Bays Local Grants Round Two 2018/2019 and Facilities Grants 2018/2019 grant allocations

Makenzie Hirz, Senior Community Grants Advisor was in attendance.

Resolution number HB/2019/73

MOVED by Chairperson J Parfitt, seconded by Member G Holmes:

That the Hibiscus and Bays Local Board:

a) agree to fund, part-fund or decline each application received in Hibiscus and Bays Local Grants Round Two 2018/2019, listed in Table One.

Table One

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Amount Allocated
LG1906-225	Estuary Arts Charitable Trust	Arts and culture	Towards the costs to upgrade studio three, including a kitchenette, equipment and labour.	$6000	$6000
LG1906-235	Hibiscus Coast Music Society	Arts and culture	Towards the costs to deliver a musical performance including venue hire, the concert accompanist fee, new composition fee and the purchase and copying of new music.	$3000	$2000 To be used for commission and accompanist fee
LG1906-243	Mairangi Arts Centre Trust	Arts and culture	Towards the costs to host the “Hibiscus and Bays Art Awards,” including marketing, design, printing and technician fees.	$5000	$5000
LG1906-247	Centrestage Theatre Company (Orewa) Incorporated	Arts and culture	Towards the provision and laying of new carpet within the Centrestage Theatre.	$10,000	$10,000
LG1906-249	Action Education Incorporated	Arts and culture	Towards the facilitator fees, administration and resources to deliver 12 spoken word poetry workshops at schools in the local board area.	$2400	$2000
LG1906-202	Raukatauri Music Therapy Trust	Community	Towards the therapist fees to deliver a music therapy programme in Orewa.	$2858	$0 Insufficient community outcome demonstrated
LG1906-203	Age Concern Rodney Incorporated	Community	Towards the venue hire, coordination fees, mileage and catering for the "Time Out" programme.	$2000	$2000
LG1906-204	Gary Brown under the umbrella of Stage 51 Limited	Community	Towards the venue hire, production costs and radio advertising for the "New Zealand Walk of Fame" show.	$3295	$0 Insufficient funds to support lower priority applications
LG1906-206	Love Soup Hibiscus Coast	Community	Towards general operating expenses, including the telephone bill, rubbish collection, hall hire, marketing, shirts, insurance and a new computer.	$8422	$5000
LG1906-210	Hibiscus Coast Dog Training Club Incorporated	Community	Towards the replacement and installation of 16 field lights.	$10,000	$10,000
LG1906-211	Orewa Baptist Church	Community	Towards the purchase and installation of solar panels.	$10,000	$0 Insufficient community outcome demonstrated
LG1906-216	Peter Snell Youth Village under the umbrella of New Zealand Sunday School Union Incorporated	Community	Towards the purchase of a portable and ready built office cabin.	$9,300	$0 insufficient community outcome demonstrated
LG1906-217	Browns Bay Business Association	Community	Towards the purchase of Christmas garlands.	$10,000	$5000
LG1906-218	Hibiscus Coast Youth Council Incorporated	Community	Towards the executive director wages, program director wages and youth staff wages, to run a youth development programme.	$20,000	$20,000
LG1906-223	Mairangi Bay Business Association	Community	Towards the costs to deliver the "Buy Local" and "Carols in the Park" events.	$6000	$6000
LG1906-227	Agora Connections Trust t/a Whangaparaoa Toy Library	Community	Towards the cost to employ a part-time toy librarian.	$5000	$0 Insufficient funds to support lower priority applications
LG1906-231	Torbay Business Association	Community	Towards the marketing, advertising and flag install costs of hosting the Torbay market and “Buy Local” campaign.	$9000	$7000
LG1906-234	Kids Safe With Dogs Charitable Trust	Community	Towards instructor wages, administration and printing of activity booklets for schools in Hibiscus and Bays.	$8575	$0 Insufficient funds to support lower priority applications Insufficient funds to support lower priority applications
LG1906-237	Royal New Zealand Plunket Trust	Community	Towards two coordinator wages at the Mairangi Bay and Whangaparaoa playgroup centres for eight months.	$7500	$2000
LG1906-238	The Stillwater Community Association	Community	Towards the costs to install a shade sail over the outside deck area.	$3177	$3177
LG1906-240	Whangaparāoa Primary School	Community	Towards the planting and landscaping costs to develop a sensory garden.	$2954	$0 Insufficient community outcome demonstrated
LG1906-241	Merge NZ Limited	Community	Towards the costs to deliver a Deaf Culture workshop and an eight-week New Zealand sign language course to students and teachers at Murray's Bay School.	$2000	$0 Insufficient community outcome demonstrated
LG1906-242	Recreation Solutions Limited	Community	Towards the wages of a project coordinator to deliver environmental and social enterprise incubator days, including marketing, communications and registration, and coordinate the weekly drop-in co-working sessions.	$10,000	$6000
LG1906-246	Youthline Auckland Charitable Trust	Community	Towards the overall costs to train, manage and supervise the volunteer counsellors.	$5000	$3000
LG1906-248	YMCA North Incorporated	Community	Towards the purchase of new helmets and harnesses.	$8185	$2000
LG1906-251	Business Whangaparaoa Incorporated	Community	Towards start-up costs such as marketing, printing and website management, and facilitator fees for various workshops and events.	$10,000	$10,000
LG1906-253	Youth In Transition Charitable Trust	Community	Towards the facilitation fees of two counsellors to run a weekly peer support group.	$10,000	$6000
LG1906-219	The Sustainable North Trust, trading as Hibiscus Coast Zero Waste	Environment	Towards the wages of staff and teachers to develop and trial a Zero Waste-Zero Carbon project for intermediate and high schools.	$9360	$2777.50
LG1906-226	Gulf Harbour School	Environment	Towards materials, soil and seeds for vegetable garden project.	$10,000	$0 Insufficient community outcome demonstrated
LG1906-233	Shakespear Open Sanctuary Society Incorporated	Environment	Towards the purchase of soil and planting bags used to grow 6,500 native trees in Shakespear Regional Park.	$2600	$2600
LG1906-244	Browns Bay School	Environment	Towards the materials needed to deliver a shade and planting project at Browns Bay School.	$10,000	$0 Insufficient community outcome demonstrated
LG1906-250	The Sustainable North Trust, t/a Hibiscus Coast Zero Waste	Environment	Towards the wages of two zero waste facilitators and the purchase of materials to deliver zero waste education programmes in local board kindergartens and early education facilities.	$5555	$2777.50
LG1906-201	Te Herenga Waka o Orewa Incorporated	Historic Heritage	Towards the costs to produce an oral history project relating to the culture and traditions of the mana whenua, including venue hire, kai, camera hire, transcriptions and a koha for speakers.	$8758	$8758
LG1906-205	Silverdale Squash Club Incorporated	Sport and recreation	Towards the repair and painting of two squash courts.	$7500	$7500
LG1906-224	Bowls Orewa Incorporated	Sport and recreation	Towards the installation of TigerTurf pathways around a bowling green.	$10,000	$0 Insufficient funds to support lower priority applications
LG1906-229	Silverdale United Rugby & Sports Club Incorporated	Sport and recreation	Towards the materials and labour required to install a new disabled toilet.	$10,000	$0 Insufficient funds to support lower priority applications
LG1906-239	Orewa Surf Life Saving Club Incorporated	Sport and recreation	Towards the wages of a redevelopment administrator, the cost of a social media campaign tool and the fee for a funding specialist.	$10,000	$0 Insufficient funds to support lower priority applications
LG1906-245	Red Beach Surf Lifesaving Club	Sport and recreation	Towards the purchase of two twin hull canoes.	$8000	$8000
LG1906-252	Hibiscus Coast Association Football Club Incorporated	Sport and recreation	Towards the costs to deliver a football development programme into Orewa and Whangaparaoa Colleges, including coaches wages, equipment and promotional material.	$8825	$5000
LG1906-254	Hibiscus Coast Association Football Club Incorporated	Sport and recreation	Towards the purchase of a storage container.	$3000	$3000 Must have all consents and ensure exterior has design elements
Total				$293,264	$152,590.21

b) agree to fund, part-fund or decline each application received in Hibiscus and Bays Multiboard Grants Round Two 2018/2019, listed in Table Two.

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Amount Allocated
MB1819-231	The Operating Theatre Trust	Arts and culture	Towards the overall costs to deliver two productions at The PumpHouse Theatre, including creative and technical personnel, production, materials, ticketing and marketing.	$4000	$0 Insufficient funds to support lower priority applications
MB1819-205	The Reading Revolution	Community	Towards the costs to deliver the "Read to Lead" programme, including the managers salary from July 2019 to July 2020, venue hire (New Lynn Library) and 25 handbooks.	$5000	$0 Insufficient funds to support lower priority applications
MB1819-206	North Shore Centres of Mutual Aid Incorporated	Community	Towards operational costs for the eight centres from 1 July to 31 December 2019.	$11,250	$3000
MB1819-214	Tuileapa Youth Mentoring Service	Community	Towards the salaries of mentors delivering services for Pacific and Maori youth.	$2000	$0 Insufficient community outcome being demonstrated
MB1819-249	Children's Autism Foundation	Community	Towards the outreach service delivery for children with autism from 1 June 2019 to 1 May 2020.	$4800	$2500
MB1819-258	Neighbourhood Support North Shore	Community	Towards the manager's wages and general operating expenses.	$5000	$2500
MB1819-263	PHAB Association (Auckland) Incorporated	Community	Towards project coordination and activity costs including, external facilitators, support staff and administration cost for the "Diversity for all" project from 3 June 2019 to 20 December 2019.	$3600	$1500
MB1819-269	New Zealand Council of Victim Support Groups Incorporated	Community	Towards recruitment, training expenses and supervision of the volunteer support workers from 1 June to 31 December 2019.	$5000	$0 Insufficient funds to support lower priority applications
MB1819-271	Hearts & Minds NZ Incorporated	Community	Towards updating and printing the Support Services Directory 2019 to 2021 for the North Shore, Waitakere and Rodney areas.	$3000	$0 Insufficient funds to support lower priority applications
MB1819-220	Project Litefoot Trust	Environment	Towards a contribution for the overall costs of the project, including salaries, materials installed at the club, administration costs, travel costs, and promotion for Project Litefoot.	$3247	$2000
MB1819-233	Environmental Education for Resource Sustainability Trust	Environment	Towards the purchase and delivery of 7,433 native trees and to replace 825 classroom recycling bins in schools and preschools participating in the “Paper4trees” programme across Auckland.	$3996	$2000
MB1819-212	Harbour Sport Trust	Events	Towards the overall costs to deliver the “Mud Monster Mud Rush” event in September 2019.	$4000	$2500
MB1819-225	The Kids for Kids Charitable Trust	Events	Towards the venue hire and production costs of the "Kids for Kids" event at the Bruce Mason Centre.	$1972.21	$1972.21
MB1819-238	North Harbour Hockey Association	Sport and recreation	Towards venue hire, programme co-ordinator fees and coaching costs to deliver the fun sticks hockey programme.	$2198	$0 Insufficient funds to support lower priority applications
MB1819-270	Gymnastics Community Trust	Sport and recreation	Towards the purchase of new equipment and the wages of a recreational and school coach from 30 September 2019 to 30 March 2020.	$42,750	$4000
Total				$101,814.41	$21,972.21

c) agree to fund, part-fund or decline each application received in the Hibiscus and Bays Facilities Grant round 2018/2019, listed in Table Three.

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Amount Allocated
HBLB FG-1903	Orewa Surf Life Saving Club Incorporated	Sport and recreation	Towards the architect fees for a facility redevelopment.	$50,000	$40,000 Conditional on raising sufficient funding sources to complete the project before uplifting
HBLB FG-1904	Bowls Orewa Incorporated	Sport and recreation	Towards the lighting installation and drainage costs for a new canopy roof.	$44,534.41	$35,000 Conditional on raising sufficient funding sources to complete the project before uplifting
HBLB FG-1905	Whangaparaoa Tennis Club	Sport and recreation	Towards the costs of a feasibility study to investigate a joint facility development.	$29,000	$25,000
HBLB FG-1906	Windsor Park Community and Multisport Hub Incorporated	Sport and recreation	Towards the fees for professional advice, planning services and management of the overall redevelopment project.	$50,000	$10,000
HBLB FG-1908	Silverdale United Rugby and Sports Club Incorporated	Sport and recreation	Towards the costs to supply and install a lift.	$40,000	$30,000 Conditional on raising sufficient funding sources to complete the project before uplifting
HBLB FG-1909	Sir Peter Blake Marine Education and Recreation Centre	Sport and recreation	Towards the architect fees, preliminary documents and full working drawings.	$14,115	$10,000 Conditional on raising sufficient funding sources to complete the project before uplifting
Total				$227,649.41	$150,000

CARRIED

Note: Later in the meeting, reporting staff brought the meeting’s attention to the need for conditions on uplifting the facilities grants in clause c) which were contestable. Clause c) of Item 20 was subsequently recommitted and successfully passed under resolution number HB/2019/74.

Dinner adjournment 6.00pm – 6.28pm

Rescind or alter resolution

After receiving further information from staff regarding the Facilities Grants 2018/2019 Allocations, the local board agreed to reconsider clause c) of the original resolution for Item 20 - Hibiscus and Bays Local Grants Round Two 2018/2019 and Facilities Grants 2018/2019 grant allocations as the grantes were contestable.

Resolution number HB/2019/74

MOVED by Chairperson J Parfitt, seconded G Holmes::

That the Hibiscus and Bays Local Board:

d) agree that resolution HB/2019/73 clause c) from this meeting - Item 20 - Hibiscus and Bays Local Grants Round Two 2018/2019 and Facilities Grants 2018/2019 grant allocations be altered to reflect the additional advice received.

CARRIED

Rescind or alter resolution: Item 20 - Hibiscus and Bays Local Grants Round Two 2018/2019 and Facilities Grants 2018/2019 grant allocations revisited

Resolution number HB/2019/75

MOVED by Chairperson J Parfitt, seconded G Holmes

That the Hibiscus and Bays Local Board:

e) agree that the original resolution from HB/2019/73 clause c) of this item be altered to include conditions pertaining to the uplifting of the grants.

The motion achieved the required 75% of votes, and was therefore

CARRIED

Ward Councillors Update

Councillors Wayne Walker and John Watson were in attendance for this item.

Resolution number HB/2019/76

MOVED by Chairperson J Parfitt, seconded by Member M Williamson:

That the Hibiscus and Bays Local Board:

a) thank Councillors Walker and Watson for their update.

CARRIED

8 Deputations

8.1

Hibiscus Coast Forest and Bird Society

Pauline Smith from Hibiiscus Coast Forest and Bird Society was in attendance to give an update on the various projects that the society is undertaking.

Resolution number HB/2019/77

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) thank Mrs Smith for her presentation on the work of the Hibiscus Coast branch of the Forest and Bird Society.

CARRIED

8.2

Bays Community Centre Update

Mrs Debbie Russell, Bays Community Centre Co-ordinator was is in attendance to provide an update on the work of the community centre.

Resolution number HB/2019/78

MOVED by Chairperson J Parfitt, seconded by Member C Bettany:

That the Hibiscus and Bays Local Board:

a) thank Mrs Russell for her presentation on the Bays Community Centre.

CARRIED

8.3

Illuminate Community Group

Mr Andrew Simkin and Nick Hindsman were in attendance to discuss the Illuminate Community Group.

Resolution number HB/2019/79

MOVED by Deputy Chairperson J Fitzgerald, seconded by Member C Watson:

That the Hibiscus and Bays Local Board:

a) thank the representatives of Luminate Community Group for their presentation.

CARRIED

8.4	Future Whangaparāoa
	Mr John Davies,Ms Kym Burke, Ms Sara Mason and Ms Becky Carr, represnetatives of Future Whangaparā were in attendance to provide an update on the work of Future Whangaparaoa. A copy of the presentation has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number HB/2019/80 MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald: That the Hibiscus and Bays Local Board: a) thank the representatives of Future Whangaparāoa for their presentation. CARRIED
	Attachments a 15 May 2019 - Hibiscus and Bays Local Board Item 8.4

9 Public Forum

9.1	Manuwai Road Subdivision and Development
	Mr David Williams, a resident of Manuwau Road was in attendance to discuss a proposed cdevelopment in Manuwai Road. A copy of the presentation has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number HB/2019/81 MOVED by Chairperson J Parfitt, seconded by Member C Bettany: That the Hibiscus and Bays Local Board: a) thank Mr Williams for his presentation. CARRIED
	Attachments a 15 May 2019 - Hibiscus and Bays Local Board Item 9.1

Member V Watson left the meeting at 7.36 pm.

Member G Holmes left the meeting at 7.36 pm.

9.2

Browns Bay Bowling Club -

Mr Kurt Marquet was in attendance to discuss various matters in the Browns Bay area.

Resolution number HB/2019/82

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) thank Mr Marquet for his presentation.

CARRIED

24 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

25 Procedural motion to exclude the public

Resolution number HB/2019/83

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

b) agree that Wendy Rutherford, Principal Policy Analyst, be permitted to remain for Confidential Item C1 Acquisition of land for open space at Silverdale after the public has been excluded, because of their knowledge of the item being discussed, which will help the Hibiscus and Bays Local Board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Acquisition of land for open space at Silverdale

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report identified land the council seeks to acquire for open space purposes

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

7.50 pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

7.52 pm The public was re-admitted.

restatementS

It was resolved while the public was excluded:

Acquisition of land for open space at Silverdale

Resolution number HB/2019/84

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:

That the Hibiscus and Bays Local Board:

Restatement

c) confirm that there be no restatement of this confidential report, attachments, or resolutions for the acquisition of land for public open space in Silverdale until the settlement, and only then is the resolution to be restated.

7.52 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Julia Parfitt, JP
Deputy Chairperson	Janet Fitzgerald, JP
Members	Chris Bettany
	Gary Holmes	Until 7.36pm Item 9.2
	Caitlin Watson
	Vicki Watson	Until 7.36pm Item 9.2
	Mike Williamson

Councillors	Wayne Walker	From 6.38pm Item 8.2
	John Watson	From 6.34pm Item 8.2