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Kaipātiki
Local Board Community Forum
22 May 2019
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of
Interest 5
4 Confirmation
of Minutes 5
5 Leave
of Absence 5
6 Acknowledgements 5
7 Petitions 6
8 Deputations 6
8.1 Birkdale Beach Haven Community Project Inc 6
8.2 Ares Artifex in Kaipātiki 6
9 Public
Forum 7
10 Extraordinary Business 7
11 Kaipātiki Local Youth
Board update 9
12 Kaipātiki Local Board
Chairperson's Report 19
13 Consideration
of Extraordinary Items
2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
The Auckland
Council Code of Conduct for Elected Members (the Code) requires elected members
to fully acquaint themselves with, and strictly adhere to, the provisions of
Auckland Council’s Conflicts of Interest Policy. The policy covers
two classes of conflict of interest:
i)
A financial conflict of interest, which
is one where a decision or act of the local board could reasonably give rise to
an expectation of financial gain or loss to an elected member; and
ii)
A non-financial conflict of interest,
which does not have a direct personal financial component. It may arise,
for example, from a personal relationship, or involvement with a non-profit
organisation, or from conduct that indicates prejudice or predetermination.
The Office of
the Auditor General has produced guidelines to help elected members understand
the requirements of the Local Authority (Member’s Interest) Act
1968. The guidelines discuss both types of conflicts in more detail, and
provide elected members with practical examples and advice around when they may
(or may not) have a conflict of interest.
Copies of both
the Auckland Council Code of Conduct for Elected Members and the Office of the
Auditor General guidelines are available for inspection by members upon
request.
Any questions
relating to the Code or the guidelines may be directed to the Relationship
Manager in the first instance.
4 Confirmation
of Minutes
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That the Kaipātiki Local Board:
a)
confirm the ordinary minutes of its meeting,
held on Wednesday, 27 March 2019, as true and correct.
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5 Leave
of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Kaipātiki Local Board Community Forum.
This means that details relating to deputations can be included in the
published agenda. Total speaking time per deputation is ten minutes or as
resolved by the meeting.
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8.1 Birkdale
Beach Haven Community Project Inc
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Te take mō te
pūrongo / Purpose of the report
1. The
purpose of this deputation is to update the Kaipātiki Local Board
regarding Birkdale Beach Haven Community Project.
Whakarāpopototanga
matua / Executive summary
2. Carla
van Walen, Project Manager, Lisbeth Alley, Deputy Chairperson, and Cindy
Starnes Koroi, Secretary of Birkdale Beach Haven Community Project, will be
in attendance to address the board in support of this item.
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Ngā tūtohunga / Recommendation/s
That the Kaipātiki Local
Board:
a) receive
the deputation from Birkdale Beach Haven Community Project.
b) thank
Carla van Walen, Lisbeth Alley and Cindy Starnes, for their attendance and
presentation.
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Attachments
a 22 May 2019 - Kaipātiki Local Board Community Forum
- Birkdale Beach Haven Community Project presentation .................................. 23
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8.2 Ares
Artifex in Kaipātiki
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Te take mō te pūrongo
Purpose
of the report
1. The
purpose of this deputation is to update the Kaipātiki Local Board
regarding the wall at rotary grove, other current and future projects.
Whakarāpopototanga matua
Executive
summary
2. Jesse
Jensen, will be in attendance to address the board in support of this
item.
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Ngā tūtohunga
Recommendation/s
That the Kaipātiki Local
Board:
a) receive
the deputation.
b) thank
Jesse Jensen for his attendance and presentation.
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Attachments
a 22 May 2019 - Kaipātiki Local Board Business Meeting
- Ares Artifex presentation .......................................................................................... 51
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9 Public
Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
