Minutes of Kaipātiki Local Board

Kaipātiki Local Board

15 May 2019

1 Welcome

2 Apologies

There were no apologies.

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number KT/2019/64

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:

That the Kaipātiki Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 17 April 2019, as true and correct subject to the correct tabled document appended to item 18 (resolution number KT/2019/57).

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

Landowner approval and design endorsement for Greenslade Reserve redevelopment

Gwilym van Hoffen, Project Manager, Healthy Waters and Andrew Norriss, Isthmus, were in attendance to address the board in support of this item.

Resolution number KT/2019/65

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:

That the Kaipātiki Local Board:

a) grant landowner approval for the proposed redevelopment and upgrade of Greenslade Reserve as included in Attachment A to the agenda report.

b) endorse the proposed concept design for the Greenslade Reserve redevelopment as included in Attachment A to the agenda report.

c) note that works are expected to commence on site in September 2019, with most of the works completed by the end of summer 2020, and the re-establishment of the playing surface grass to follow.

d) request that options are investigated to relocate fill from the Greenslade Reserve redevelopment to Dudding Park Sportsfield at Little Shoal Bay Reserve to help mitigate seawater inundation and erosion of the sportsfield, such as forming a bund or raising the field.

CARRIED

Two new community leases to Royal New Zealand Plunket Trust at 6 Drome View Place, Beach Haven and at the Birkenhead Library at 206 Hinemoa Street, Birkenhead

Phillipa Carroll, Community Lease Specialist, was in attendance to address the board in support of this item.

Resolution number KT/2019/66

MOVED by Member A Hartley, seconded by Chairperson J Gillon:

That the Kaipātiki Local Board:

a) grant a new community lease to Royal New Zealand Plunket Trust for the area shown outlined in red at 6 Drome View Place, Beach Haven (Drome Valley Reserve), described as Part Lot 8 DP 42517 (refer Attachment A of the agenda report) on the following terms and conditions:

i) term – ten (10) years commencing 1 May 2019, with one right of renewal for ten (10) years;

ii) rent - $1.00 plus GST per annum if demanded;

iii) approve The Royal New Zealand Plunket Trust - Beach Haven Community Outcomes Plan (refer Attachment B of the agenda report) which will be appended to the lease; and

iv) note that all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines 2012.

b) grant a new community lease to Royal New Zealand Plunket Trust for the dedicated space shown outlined in red within the Birkenhead Library, 206 Hinemoa Street, Birkenhead (Nell Fisher Reserve), described as Lot 1 DP 58992 (refer Attachment C of the agenda report) on the following terms and conditions:

i) term – five (5) years commencing 1 May 2019, with one right of renewal for five (5) years;

ii) rent - $1.00 plus GST per annum if demanded;

iii) operational fee - $1,225.00 plus GST per annum; and

iv) approve The Royal New Zealand Plunket Trust - Birkenhead Community Outcomes Plan (refer Attachment D of the agenda report) which will be appended to the lease.

v) note that all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines 2012.

CARRIED

13	Classification of land at 152 Queen Street, Northcote Point and new community leases to Northcote Point Community Creché Incorporated at Northcote Point
	This item was withdrawn.

Business Improvement District Programme Compliance Report to Kaipātiki Local Board for FY 2017-2018

Alastair Cameron, Manager CCO/External Partnerships team, was in attendance to address the board in support of this item.

Resolution number KT/2019/67

MOVED by Deputy Chairperson D Grant, seconded by Member A Hartley:

That the Kaipātiki Local Board:

a) recommends to the Governing Body to strike the targeted rate for inclusion in the Annual Budget 2019-2020 for the following Business Improvement District (BID) programmes:

i) $187,000 for Birkenhead Town Centre Association; and

ii) $120,000 for Northcote Town Centre Incorporated.

CARRIED

Memorial Seat Application for Shepherd's Park

Resolution number KT/2019/68

MOVED by Member A Hartley, seconded by Chairperson J Gillon:

That the Kaipātiki Local Board:

a) approve the installation of a memorial seat and plaque at Shepherd’s Park, Beach Haven, at the location identified in Attachment C, and facing the lower sportsfield, to commemorate Joyce Stephenson, in accordance with the Plaques and Memorials on Parks Interim Guidelines 2011.

b) note that Joyce Stephenson was a significant contributor to Shepherds Park and the surrounding area through her roles on Birkenhead City Council, the Shepherds Park Committee, Birkenhead United Soccer Club and other local organisations.

CARRIED

Precedence of Business

Resolution number KT/2019/69

MOVED by Chairperson J Gillon, seconded by Member A Tyler:

That the Kaipātiki Local Board:

a) agree that item 21: Kaipatiki Community Facilities Trust report be accorded precedence at this time.

CARRIED

Kaipātiki Community Facilities Trust Quarterly Report

Jill Nerheny, Team Lead Community Development, Kaipātiki Community Facilities Trust, was in attendance to address the board in support of this item.

Resolution number KT/2019/70

MOVED by Chairperson J Gillon, seconded by Member A Tyler:

That the Kaipātiki Local Board:

a) receive the Kaipātiki Community Facilities Trust Quarter Three report.

CARRIED

Kaipātiki Local Parks Management Plan – scope and approval for intention to prepare the plan

Matthew Ward, Service and Asset Planning Team Leader and Elaine Lee, Service and Asset Planner, were in attendance to address the board in support of this item.

Resolution number KT/2019/71

MOVED by Chairperson J Gillon, seconded by Member A Smithson:

That the Kaipātiki Local Board:

a) approve the scope for the development of the Kaipātiki (omnibus) Local Parks Management Plan as outlined in Attachment A with the following amendments:

i) removal of the example under the second bullet point under the advocacy role box

ii) removal of the third bullet point from the out of scope box which will mean that Council owned sites lacking open space will be included in scope of the plan.

b) approve the engagement approach for the development of the Kaipātiki (omnibus) Local Parks Management Plan as outlined in Attachment B.

c) approve public notification of its intention to prepare a combined (omnibus) Local Parks Management Plan for all local parks and reserves in the Kaipātiki Local Board area (subject to the approved scope) and invite written suggestions on the proposed plan.

CARRIED

Approval for 3 New Roads at the Northcote development (Stage 2c)

Resolution number KT/2019/72

MOVED by Member A Tyler, seconded by Chairperson J Gillon:

That the Kaipātiki Local Board:

a) approve the following three names for new roads within the Northcote development (Stage 2c) identified in Attachment A and B to the agenda report, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60313122 & SUB60313149):

i) ROAD 1: Koeke Road

ii) ROAD 2: Whakamua Parade

iii) ROAD 3: Mōwai Road

CARRIED

Auckland Transport Monthly Update

Marilyn Nicholls, Elected Member Relationship Manager, Auckland Transport, was in attendance to address the board in support of this item.

Resolution number KT/2019/73

MOVED by Chairperson J Gillon, seconded by Member A Tyler:

That the Kaipātiki Local Board:

a) note the Auckland Transport Monthly Update Kaipātiki Local Board May 2019.

b) request Auckland Transport consider the grass area to the east of the public noticeboard on Kaipātiki Road as a suitable public election sign site as a replacement for site N-K10.

CARRIED

Kaipātiki Local Grants Round Three 2018/2019 grant allocations

Marion Davies, Grants Operations Manager and Pramod Nair, Planning Lead – Local Board, were in attendance to address the board in support of this item.

Resolution number KT/2019/74

MOVED by Member L Waugh, seconded by Deputy Chairperson D Grant:

That the Kaipātiki Local Board:

a) approve the reallocation of $23,000 from within the Locally Driven Initiatives (LDI) budgets, from the Volunteer Awards ($10,000) and Naturalisation of Parks Service Assessment project ($5,000) to the Community Grants budget.

b) agree to fund, part-fund or decline each application in Kaipātiki Local Grants Round Three 2018/2019 listed in the following table:

Application ID	Organisation name	Project	Total Granted	Comments (including reason for decline)
LG1908-301	The Upside Downs Education Trust	To subsidise speech therapy and ten percent of the operational costs for two families in the Kaipātiki area for the 2019/2020 financial year.	$0.00	Fund over-subscribed
LG1908-303	Age Concern North Shore Incorporated	Towards operating expenses for the group from 1 June 2019 to 30 June 2020.	$0.00	Fund over-subscribed
LG1908-304	Northart Society Incorporated	Towards the tutor fees for "Gallery Time for Kids" programme from 1 June 2019 to 3 May 2020.	$3,000.00
LG1908-305	Auckland Seniors Support and Caring Group Incorporated	Towards rent and tutor fees for the older Chinese resident’s weekly group's activities.	$0.00	Fund over-subscribed
LG1908-306	Whanau Marama Parenting Limited	Towards tutor fees for the seven free parenting courses in three Kaipātiki libraries in term three and four in 2019.	$1,500.00
LG1908-307	KidsCan Charitable Trust	Towards raincoats, shoes health products and food for three schools in the Kaipātiki area, including Beach Haven, Northcote Intermediate and Onepoto School.	$0.00	Fund over-subscribed
LG1908-309	Ares Artifex Limited	Towards costs for a mural on 80 Mokoia Road Birkenhead including artist fees and paint.	$0.00	Fund over-subscribed and funding a company is a lower priority in our guidelines.
LG1908-310	North Shore Concert Band Incorporated	Towards the costs to enter the New Zealand Concert Band Festival in Epsom on 2 August 2019.	$800.00
LG1908-311	Kaipātiki Community Facilities Trust	Towards an event to showcase Kaipātiki musical talent including hall hire of Birkenhead College Theatre, advertising, sound and lighting and programming	$5,409.00
LG1908-312	YMCA North Incorporated	Towards the Raise Up Shore Youth programme co-ordinators salary.	$0.00	Fund over-subscribed
LG1908-314	Highbury Community House Incorporated	To purchase a marquee and noticeboards for the Highbury Community House.	$3319.00	Tagged to marquee
LG1908-315	Northcote Toy Library Incorporated	Towards rent for the toy library in terms two and three 2019.	$1000.00
LG1908-316	Kids Safe with Dogs Charitable Trust	Towards the printing of material and paying instructors and administrators for the programme to keep children safe around dogs.	$0.00	Fund over-subscribed
LG1908-317	Nepalese Cultural Centre, New Zealand Incorporated	Towards the costs for cultural activities and dance classes for twenty children from 2 June 2019 to 31 May 2020.	$468.00	Tagged to venue hire
LG1908-318	Asthma New Zealand Incorporated	Towards the west and north shore asthma nurse educator wages from 27 July to 25 October 2019.	$0.00	Fund over-subscribed
LG1908-319	The Scout Association of New Zealand Beach Haven Scout Group	Towards costs for a large tent and marquee sides for the scout camping trips.	$1044.00	Tagged to marquee sides
LG1908-320	Royal New Zealand Plunket Trust	Towards wages for the Birkenhead playgroup and a 12-month contribution towards the venue costs for the Beach Haven and Birkenhead playgroups.	$500.00
LG1908-321	60s-up Movement of New Zealand Incorporated	Towards bus hire for the bus trips for older people in the Birkenhead community.	$1,800.00
LG1908-323	Literacy Aotearoa Charitable Trust	Towards tutor fees and fee for the driver licence fee for residents on a low income.	$1,500.00
LG1908-325	Onepoto Playcentre	Towards the purchase of play equipment, facepaint, Māori language puzzles, dolls, costumes, dolls clothes, ride-on toys, balance equipment.	$500.00
LG1908-327	Dance Therapy New Zealand	Towards the Dance 4 us and the “STARS” programme including venue hire, marketing, co-ordination and equipment from July to December 2019.	$0.00	Fund over-subscribed
LG1908-328	Shepherds Park Squash Club Incorportaed	Towards signage and brochures for the squash club to promote the pay to play facility.	$1,000.00
LG1908-330	The Kaipātiki Public Arts Trust	Towards costs for the Short Shorts film programme, including administrator wages, the final screening and prize-giving.	$6,000.00
LG1908-331	Babylon Charitable Trust	Towards costs for the senior’s programme, including transport, hall hire and volunteer reimbursement.	$880.00	Tagged to hall hire
LG1908-332	Birkenhead Town Centre Association Incorporated	Towards art works on power transformers at five locations on Rawene Rd, 184 Hinemoa Street, 77 Mokoia Road,and the post office and library at Birkenhead.	$2,000.00
LG1908-334	Birkdale Beach Haven Community Project Incorporated	Towards a Matariki event to showcase 16 kapa haka groups from local schools on 28 June 2019.	$4,000.00
LG1908-335	Youthline Auckland Charitable Trust	Towards costs for training, managing and supervising the Helpline volunteer counsellors from 1 June 2019 to 31 March 2020.	$0.00	Fund over-subscribed
LG1908-336	Glenfield Tennis Club Incorporated	Towards costs for the replacement of three tennis courts.	$3,000.00
LG1908-337	Rainbow Celebrating Life Trust	Towards choreographers venue hire, insurance and advertising material for free dance classes.	$0.00	Fund over-subscribed
Total			$37,720.00

c) agree to fund, part-fund or decline each application in Kaipātiki Multiboard Round Three 2018/2019, listed in Table Two below:

Application ID	Organisation name	Project	Total Granted	Comments (including reason for decline)
MB1819-206	North Shore Centres of Mutual Aid Incorporated	Towards operational costs for the eight centres from 1 July to 31 December 2019.	$0.00	Fund over-subscribed
MB1819-212	Harbour Sport Trust	Towards costs to run the Mud Rush event in 2019, including toilets, changing rooms, stage, sound system, fencing, ambulance, printing costs, bins, generators and heaters, water truck, and photographer.	$500.00
MB1819-214	Tuileapa Youth Mentoring Service	Towards a contribution for salaries of mentors operating services for Pacific and Maori youth	$0.00	Fund over-subscribed
MB1819-225	The Kids for Kids Charitable Trust	Towards venue hire and production costs of the "Kids for Kids" event in Takapuna.	$0.00	Fund over-subscribed
MB1819-231	The Operating Theatre Trust	Towards two productions "We're going on a Bear Hunt and "The Little Yellow Digger" including hosting volunteers, rehearsal room venue hire, ticketing costs, costume and set materials held at The Pumphouse Theatre.	$0.00	Fund over-subscribed
MB1819-233	Environmental Education for Resource Sustainability Trust Paper4trees	Towards the purchase and delivery of 7,433 native trees and to replace 825 classroom recycling bins in schools and preschools participating in the Paper4trees programme across Auckland.	$500.00
MB1819-238	North Harbour Hockey Association	Towards venue hire, programme co-ordinator fees and coaching costs for the fun sticks children’s hockey programme in 2019, for four to seven-year olds.	$1000.00
MB1819-248	New Zealand Muslim Association	Towards transport to fitness classes and instructor fees for older people.	$500.00	Tagged to the transport
MB1819-249	Children's Autism Foundation	Towards the outreach service delivery for children with autism from 1 June 2019 to 1 May 2020.	$1000.00
MB1819-254	Proudly Asian Theatre Limited	Towards the costs to deliver the Filipino production, Pinay, including personnel, production and marketing.	$0.00	Fund over-subscribed
MB1819-258	Neighbourhood Support North Shore	Towards wages for a manager and operating expenses to maintain and grow neighbourhood support groups on the North Shore	$0.00	Fund over-subscribed
MB1819-263	PHAB Association (Auckland) Incorporated	Towards wages and administration costs for the "PHAB diversity for all" project from 3 June 2019 to 20 December 2019.	$500.00
MB1819-270	Gymnastics Community Trust	Towards the school co-ordinator wages and new equipment for the gymnastic classes from 30 September 2019 to 30 March 2020,	$0.00	Fund over-subscribed
Total			$4000.00

d) agree to fund, part-fund or decline the deferred applications from Kaipātiki Round One and Two 2018/2019, listed in Table Three below:

Applicant ID	Organisation name	Project	Total Granted	Comments (including reason for decline)
LG1908-131	Glenfield Community Centre Incorporated	Towards the purchase and installation of a bike rack and repair station at the community centre	$0.00	Fund over-subscribed
LG1908-223	Pest free Kaipatiki Restoration Society Incorporated	Towards tools, resources education and engagement for weed bins and administration.	$9031.00
Total			$9031.00

CARRIED

Secretarial note: Meeting adjourned from 6.53 – 7.05pm

Remuneration Authority - policy on child care allowances

Resolution number KT/2019/75

MOVED by Deputy Chairperson D Grant, seconded by Chairperson J Gillon:

That the Kaipātiki Local Board:

a) endorse the draft Auckland Council submission on the Remuneration Authority’s proposed policy on childcare allowances.

CARRIED

Item 21: Kaipātiki Community Facilities Trust Quarterly Report was considered prior to Item 16: Kaipātiki Local Parks Management Plan – scope and approval for intention to prepare the plan.

Kaipātiki Community Places Quarterly Reports

Resolution number KT/2019/76

MOVED by Chairperson J Gillon, seconded by Member A Tyler:

That the Kaipātiki Local Board:

a) receive the Kaipātiki community places Quarter Three 2019 reports.

CARRIED

Auckland Council’s Quarterly Performance Report: Kaipātiki Local Board for quarter three 2018/2019

Paul Edwards, Senior Advisor, Local Board Services, was in attendance to address the board in support of this item.

Resolution number KT/2019/77

MOVED by Member A Tyler, seconded by Chairperson J Gillon:

That the Kaipātiki Local Board:

a) receive the performance report for the financial quarter ending 31 March 2019.

CARRIED

Kaipātiki Local Board Chairperson's Report

Resolution number KT/2019/78

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:

That the Kaipātiki Local Board:

a) note the chairperson’s report.

b) allocate $4,000 of unallocated LDI Capex budget to the “Kaipātiki – Install shade sails” activity line towards the installation of full-coverage shade sails at the Shepherds Park playground in the 2018/2019 financial year.

CARRIED

25	Members' Reports

Member Paula Gillon left meeting at 7.16pm

25.1

Member reports - Deputy Chairperson Danielle Grant and Member Anne-Elise Smithson

Resolution number KT/2019/79

MOVED by Member A Smithson, seconded by Deputy Chairperson D Grant:

That the Kaipātiki Local Board:

a) note the written report from Deputy Chairperson Danielle Grant and Member Anne-Elise Smithson.

CARRIED

25.2	Verbal report - Member Adrian Tyler
	An email titled ‘Kauri Point Reserve Management Issues’ was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number KT/2019/80 MOVED by Member A Tyler, seconded by Chairperson J Gillon: That the Kaipātiki Local Board: a) note the verbal report from Member Adrian Tyler and tabled document attached. CARRIED
	Attachments a 15 May 2019 - Kaipātiki Local Board Business Meeting - Kauri Point Reserve Management Issues

Governing Body and Independent Maori Statutory Board Members' Update

Councillor Richard Hills, was in attendance and addressed the board on the proposed Cadness Loop Reserve exchange, Citizens Advice Bureau funding, Downtown bus terminal and ferry wharf, Auckland Transport fares, the environment targeted rate and funding for slips and coastal assets.

Resolution number KT/2019/81

MOVED by Chairperson J Gillon, seconded by Member A Smithson:

That the Kaipātiki Local Board:

a) note the verbal update from Councillor Richard Hills.

CARRIED

Workshop Records - Kaipātiki Local Board - April 2019

Resolution number KT/2019/82

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:

That the Kaipātiki Local Board:

a) note the record for the Kaipātiki Local Board workshop held on Wednesday 3 April, Wednesday 10 April and Wednesday 24 April 2019.

CARRIED

Governance Forward Work Calendar

Resolution number KT/2019/83

MOVED by Chairperson J Gillon, seconded by Member A Tyler:

That the Kaipātiki Local Board:

a) note the Kaipātiki Local Board June – July 2019 governance forward work calendar and May - June 2019 workshop forward work plan.

CARRIED

29 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

30 Procedural motion to exclude the public

Resolution number KT/2019/84

MOVED by Chairperson J Gillon, seconded by Member A Tyler:

That the Kaipātiki Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Acquisition of land for open space - Birkenhead

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report identifies land the council seeks to acquire for open space purposes.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report identifies land the council seeks to acquire for open space purposes.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

7.33pm The public were excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

Re-admitting the public

Resolution number KT/2019/86

MOVED by Chairperson J Gillon, seconded by Member A Tyler:

That the Kaipātiki Local Board:

a) reopen the meeting to public.

CARRIED

7.50pm The public were re-admitted.

restatementS

It was resolved while the public was excluded:

C1	Acquisition of land for open space - Birkenhead
	c) confirm that there be no restatement of this confidential report, attachments, or resolutions for the acquisition of land for public open space in Birkenhead until settlement, and only then is the resolution to be restated.

7.50 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	John Gillon
Deputy Chairperson	Danielle Grant
Members	Paula Gillon	Until Item 25, 7.16pm
	Ann Hartley, JP
	Kay McIntyre, QSM
	Anne-Elise Smithson
	Adrian Tyler
	Lindsay Waugh