Agenda of Māngere-ŌtāhuhuLocal Board

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Māngere-Ōtāhuhu Local Board:

a) confirm the minutes of its ordinary meeting, held on Wednesday, 17 April 2019, as a true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Māngere-Ōtāhuhu Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Fletcher Living

Te take mō te pūrongo / Purpose of the report

1. Nicolas Giraldo, Development Manager from Fletcher Living would like to update the board regarding the residential development that Fletcher Building intends to undertake on land located at Ihumātao Quarry Rd and Ōruarangi Road.

Ngā tūtohunga / Recommendation/s

That Māngere-Ōtāhuhu Local Board:

a) thank Nicolas Giraldo for his presentation and attendance.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Our Stories on Plate

Te take mō te pūrongo / Purpose of the report

1. Renu Sikka would like to present to the board their non-profit Social Enterprise – Our Stories On Plate for empowering migrant and refugee women through cooking and food.

Ngā tūtohunga / Recommendation/s

That Māngere-Ōtāhuhu Local Board:

a) thank Renu Sikka for her presentation and attendance.

9.2 Public Forum - AIGA Energy

Te take mō te pūrongo / Purpose of the report

1. Marshal Walia from AIGA Energy would like to update the board on a joint community project in the Māngere and Ōtāhuhu area that they want to undertake.

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) thank Marshal Walia from AIGA Energy for his attendance and presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Māngere-Ōtāhuhu Local Board

15 May 2019

Local Board Leads and Appointments Report

File No.: CP2019/01961

Te take mō te pūrongo

Purpose of the report

1. This item allows the local board members an opportunity to present verbal and written updates on their lead rolls, such as relevant actions, appointments and meetings.

Organisation	Lead	Alternate
Community Impact Forum for Kohuora Corrections Facility	Makalita Kolo	Lemauga Lydia Sosene
Mangere Bridge BID	Tauanu’u Nick Bakulich	Lemauga Lydia Sosene
Mangere Town Centre BID	Tafafuna’i Tasi Lauese	Makalita Kolo
Mangere East Village BID	Tauanu’u Nick Bakulich	Togiatolu Walter Togiamua
Otahuhu Business Association	Christine O’Brien	Makalita Kolo
South Harbour Business Association BID	Carrol Elliott	Makalita Kolo
Aircraft Noise Community Consultative Group	Tafafuna’i Tasi Lauese	Tauanu’u Nick Bakulich
Tamaki Estuary Environmental Forum	Carrol Elliott	Togiatolu Walter Togiamua
Youth Connections South Local Governance Group (3 members)	Christine O’Brien, Makalita Kolo, Lemauga Lydia Sosene	Tauanu’u Nick Bakulich (appointed 15 March 2017)
Maori input into local board decision-making political steering group (1 lead, 1 alternate)	Togiatolu Walter Togiamua	Lemauga Lydia Sosene
Te Pukaki Tapu O Poutukeka Historic Reserve & Associated Lands Co-Management Committee	Togiatolu Walter Togiamua	Lemauga Lydia Sosene
Ambury Park Centre	Christine O’Brien	Lemauga Lydia Sosene
Mangere Mountain Education Trust	Lemauga Lydia Sosene	Togiatolu Walter Togiamua
Local Government New Zealand Zone One Committee	Carrol Elliott (appointed 21 March 2018)
Local Board Leads
Infrastructure and Environmental Services lead	Carrol Elliott	Lemauga Lydia Sosene
Arts, Community and Events lead	Tafafuna’i Tasi Lauese	Togiatolu Walter Togiamua/ Christine O’Brien
Parks, Sport and Recreation lead and Community Facilities	Tauanu’u Nick Bakulich	Togiatolu Walter Togiamua/ Tafafuna’i Tasi Lauese
Libraries and Information Services lead	Christine O’Brien	Togiatolu Walter Togiamua/ Makalita Kolo
Local planning and heritage lead – includes responding to resource consent applications on behalf of board	Togiatolu Walter Togiamua (Planning) Carrol Elliott (Heritage)	Lemauga Lydia Sosene
Transport lead	Lemauga Lydia Sosene	Carrol Elliott/ Makalita Kolo
Economic development lead	Christine O’Brien	Togiatolu Walter Togiamua
The Southern Initiative Joint Steering Group	Lemauga Lydia Sosene	Togiatolu Walter Togiamua (appointed 17 May 2017)
Liquor Licence Hearings – Delegation to represent	Tauanu’u Nick Bakulich (appointed 17 May 2017)
Manukau Harbour Forum	Carrol Elliott (appointed 19 April 2017)	Togiatolu Water Togiamua (appointed 19 April 2017)

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) receive the verbal and written reports from local board members.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors	Janette McKain - Local Board Democracy Advisor
Authorisers

No.	Title	Page
a ⇩	Chairs report May 2019	15

Māngere-Ōtāhuhu Local Board

15 May 2019

Māngere-Ōtāhuhu Local Board

Chair’s Report

May 2019

Acknowledgements

· A shorter month due to Easter break, public school holidays, Anzac Day.

· Easter break allowed some officers to utilise annual leave to enjoy last days of summer.

· Public school holidays, meant a number of students involved in the cast of the ‘Sinarella’ practice to prepare for the soldout performances.

· NZTA have provided more information regarding the Old Māngere Bridge replacement - will conduct community consultation once the Tender process has been completed. Watch this space.

· Acknowledge the many church services and community events in Māngere-Ōtāhuhu during the Easter break 2019.

· Acknowledge the organisers Māngere Connect, local Police and other sponsors who organised the Vine St Māngere East rain date for the local community event. A number of locals from Vine St attended the 3-hour event as helpful many free giveaways enjoyed by local families’ especially young children.

· Anzac Services 2019. Māngere-Ōtāhuhu Local Board disappointed the Māngere Bridge Anzac Service 2919 was combined with the Ōtāhuhu Anzac Civic Service, however Members met 8am in the morning to lay our wreath and have a private small service. Māngere-Ōtāhuhu Local Board Members then travelled to Ōtāhuhu by the Monument horse and cenotaph to join the community in the Anzac Service. The audience of all ages (300+) joined Returned Services Association in a short parade, and the new President Nita Ruru and outgoing president Murray Guptill who has service RSA Ōtāhuhu for many years. Murray and Angela Guptill are still involved with RSA Ōtāhuhu in a lesser capacity, acknowledge Murray Guptill for his extensive service with RSA Otahuhu. Well done to the Events Team for organising and assisting Ōtāhuhu RSA and those from the Māngere Community who joined the Anzac Civic Service. MC President Nita Ruru, Speeches by MP Hon Jenny Salesa (Manukau East), MP Hon Aupito W Sio (Māngere), Chair Lemauga LS, Kings College student leader Fa’afuhia Fia.

Pic: MOLB wreath Mangere Bridge cenotaph Pic: Members & Youth MP Ala Vailala

Pic: Otahuhu Anzac Civic Service flag being lowered Otahuhu RSA

· Acknowledge Anzac Service 2019 commemorate 500 Cook Island soldiers hosted by CIDANZ and Anzac Cook Island committee and members of the community attended this Civic Sevice.

· Acknowledge the Teine Toa Fiafia holiday inaugural programme held by the Samoa Women’s Rugby team and Manager Tauanu’u Nick Bakulich.

· Māngere-Ōtāhuhu Local Board congratulates cast and crew, Māngere Arts Centre staff for this excellent production ‘Sinarella’ based on the fairytale of Cinderella with a fusion of South Auckland talent and humour intertwined, local arts and musicians, with MAC staff bringing this together. Congratulations on the event and sellout shows on specific nights. A thriving performance hoping there is an opportunity to run the production again at a future date. Special mention lead actress Irene Folau and brother Saia Folau, director of Music.

· Attended the inaugural Pacific Pink Shirt Day at the Māngere Arts Centre supporting the Mental Health Foundation, launched by CIDANZ.

Meetings – Events

· Auckland Play Forum hosted by AC Parks and Recreation and other partners at ASB Showgrounds Greenlane, a few members attended.

· Future Streets Bikeride event, hosted AC Auckland Design Office with Future streets leader, biking along all future streets investment in the original scoping area.

· Māngere Bridge Community Safety working group, are now meeting on a regular basis: Māngere Bridge Residence and Ratepayers chair and secretary, Police, AT, Mangere Bridge Business Association, AC officers LB CEU and LB members. The brief is to recognise the issues of noise, alcohol and anti-social behaviour with a draft plan and set of recommendations. Local Counties Manukau West Police members led by Snr Sgt Steve Smith and police members are now actively working in this space at the Māngere Bridge causeway on specific nights. Police continue to monitor those whom drive their cars parking in the clearway zones, 10pm-7am specifically Thursday, Friday and Saturday evenings and take alcohol to consume openly or noisy boom boxes noisy. Watch this space as the MBCSWG continues to meet to sort Terms of Reference and action plan.

· Auckland Transport met with MOLB members to discuss their programmes of activation of cycling and walking in three specific locations in the Māngere area. This work continues from the Team in charge of the local project activation.

· Accompanied Mayor Phil Goff and introduced him to the Malaeola church service to say a short message, attendance 1000+.

· Attended Prime Minister Jacinda Adern short vigil service in Auckland with the Auckland Sri Lankan community and faith leaders, MPs and Sri Lankan community members.

· Attended Tupuna Maunga Authority monthly forum.

· Below is the NZTA concept drawing for approved consented old Mangere replacement bridge.

(Artist’s impression of old Mangere Bridge replacement – to delivered by NZTA)

Lemauga Lydia Sosene

Chair

Māngere-Ōtāhuhu Local Board

8 May 201

Māngere-Ōtāhuhu Local Board

15 May 2019

Local Board Transport Capital Fund Decisions

File No.: CP2019/06820

Te take mō te pūrongo

Purpose of the report

1. The purpose of this report is to support decision-making about Māngere-Ōtāhuhu Local Board’s Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua

Executive summary

2. Auckland Transport manages the LBTCF on behalf of the Māngere-Ōtāhuhu Local Board. On an as required basis, Auckland Transport reports on progress, provides advice and supports decision-making.

3. This month two decisions relating to the LBTCF are required. It was intended to consider another project, the Ashgrove Reserve Pathway, at this meeting but officers have new information and for that reason consideration of this project needs to be postponed until next meeting.

4. The decisions and options were workshopped on 10 April 2019 and this report records the options discussed and provides the opportunity for the MOLB to formalise its decisions by resolution.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) authorise Auckland Transport to use up to $338,000 of the Local Board Transport Capital Fund to construct new foot paths on the west side of Yates Road from the pedestrian crossing at 11 Yates Road to Massey Road, then on the north side of Massey Road from Yates Road to the Massey Homestead and finally around the north east corner of Walter Massey Park.

b) authorise Auckland Transport to transfer $126,651 from the Local Board Transport Capital Fund to Auckland Council Community Facilities to pay for delivery of a 2.5 metre walking and cycling pathway in Boggust Park completing a Greenway link through the park.

Horopaki

Context

5. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport (AT). Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

· Be safe.

· Not impede network efficiency.

· Be in the road corridor (although projects running through parks may be considered if they support a transport outcome).

6. The following table provides an overall summary of the current LBTCF position.

7. The Māngere-Ōtāhuhu Local Board has delivered one project so far this term, widening Bader Drive in front of the Cosmopolitan Club. Contractors are being procured to start work on a new roundabout at the intersection of Bader Drive and Idlewild Road.

Tātaritanga me ngā tohutohu

Analysis and advice

8. Over time, working with Auckland Transport and Auckland Council officers the Māngere-Ōtāhuhu Local Board identified a range of reasonably practicable options to achieve its transport objectives. The projects discussed in this report have history and some were investigated previously but put ‘on hold’ while the local board discussed a large Council funded project in Mangere-East. This project may have required LBTCF to be viable so a reserve was held until a decision was made. The pedestrian improvements in Māngere East project is in this category:

9. Auckland Council recently ratified its budgets and the local board now has the opportunity to release LBTCF to deliver the listed projects.

10. Auckland Transport and Auckland Council officers supported the local board to assess the options and further prioritise them in terms of their advantages and disadvantages at various workshops, detailed below is analysis of options under each project heading.

11. Study of the options indicates that none involves a significant decision in relation to land or a body of water so iwi consultation is not required at this time. Projects that continue will be reviewed again and if required iwi will be consulted and any concerns or suggestions considered in planning.

12. Auckland Transport most recently conducted a workshop with the local board on 10 April 2019 to gain direction on LBTCF project ideas. This report formalizes discussion and direction at that workshop and presents information to allow for decision-making. This report does not include another project, the Ashgrove Reserve Pathway as Auckland Transport officer have new information and for that reason consideration of this project needs to be postponed until next meeting.

Māngere East Town Centre Footpath Improvements

13. In mid-2018, Māngere-Ōtāhuhu Local Board requested that Auckland Transport re-start design work on project in and around Māngere East town centre. In November 2018, a map of the project with approximate costs was provided to the board. Following this at a workshop on 1 February 2019, the members discussed this project and provided direction asking Auckland Transport to concentrate specifically on one section of the original area at the north/east end of the town centre. The board also asked AT to estimate the cost of a new section of footpath from Yates Road to the Massey Homestead.

14. Auckland Transport reported back with a firm cost estimate of approximately:

· $225,000 to build a new 3m wide pathway (shown in red in Fig 3 below) from the crossing on Yates Road to the town centre.

· $125,000 to build a new 3m wide pathway around the north –east corner of Walter Massey Park (shown in blue in Fig 3 below) estimated

· $38-105,000 to build a 3m wide pathway from Yates Road to Massey Homestead (shown in orange in Fig 3 below) estimated at depending on which footpath option the board supported. The options being either

o Replace the existing footpath with a 2m wide footpath costing approx.

$38,000; or

o Replace the existing footpath with a 3m wide footpath costing approx.

$105,000. This option is more expensive because it includes moving a bus shelter and streetlights.

Figure 3 – Proposed Mangere East Town Centre Pedestrian Improvements

15. Auckland Transport’s advice is that this project directly delivers on the policy direction in the Local Board Plan. The plan clearly states the local board’s desire to improve the area around Mangere East with better footpaths and walking facilities including the stating the following ‘Key Initiative’:

“Upgrading the street environment around Māngere East shopping area and community facilities” pg 29 Mangere-Otahuhu Local Board Plan.

16. This project meets this objective by providing safer access to nearby schools and more walking options for local people by including the improved pathway to Massey Homestead and through the park. Although permission to use the parkland for a pathway is not confirmed yet, the request is likely to be supported.

17. Auckland Transport has stated that it does not believe that building a 3m wide pathway from Yates Ave to Massey Homestead is a cost effective solution because it requires extra work such as moving a bus shelter and a streetlight, which increase cost of the project for limited additional pedestrian benefit.

18. Therefore based on this analysis Auckland Transport’s advice is that the local board authorise construction of the following:

o A new 3m wide pathway from the crossing on Yates Road to the town centre.

o A new 3m wide pathway around the north –east corner of Walter Massey Park

o A new 2m wide pathway from Yates Road to Massey Homestead.

19. The total estimated cost of this work is $ 388,000 and a recommendation is provided above.

Boggust Park Footpath Improvements

20. The Māngere-Ōtāhuhu Local Board started planning for implementing the Boggust Park concept plan in 2014. The board re-started the project in February 2018, allocated budgets as by early 2019, plans were well developed. Auckland Council and Auckland Transport officers identified opportunities to fund parts of the project from the LBTCF. The board indicated support for use of the fund for the Boggust park footpath improvements

21. At the workshop on 10 April 2019 when AT discussed LBTCF projects, part-funding for the footpath improvements in Boggust Park were also noted. AT stated that some elements of this work could be funded from the LBTCF and that the exact details would be confirmed ready for the board’s business meeting in May 2019.

22. Auckland Transport and Council officers can confirm that the ‘Greenways’ link element (Shown below in red in Fig 3) of the work proposed in Boggust Park can be funded using the LBTCF.

23. Auckland Council officers have already issued a tender for this work so have a firm estimate of cost and report that this work will cost $126,651.

Figure 3 – Proposed Boggust Park Pedestrian Improvements

24. Auckland Transport’s advice is that this project directly delivers on the policy direction in the Local Board Plan. The plan states the local board’s desire to improve its parks and reserve mentioning Boggust Park specifically in the following ‘Key Initiative’:

“Commence delivery on concept plans to improve parks and reserves, e.g. Boggust, Sturges and Seaside parks, Kiwi” pg 33 Mangere-Otahuhu Local Board Plan.

25. This project meets this objective by providing safer access and more walking options for local people. Furthermore it contributes to the local board’s ‘Greenways’ plan and the overall walking and cycling connectivity in the local area by providing a safe off-road route between Bukem and Otago Place. Both of these are discussed in the Local Board Plan.

26. The estimate of cost from Auckland Council is a contractor’s quote so is likely to be accurate and Auckland Council has developed the plan with the local board meaning that options have been analysed appropriately and considered by members. Based on this history Auckland Transport recommends authorising construction immediately rather than progressing through the normal LBTCF process. If the local board chooses to support this project then $126,652 of LBTCF would immediately be transferred from Auckland Transport to Auckland Council who would manage the project’s delivery using this money. This type of funding arrangement has been used before and is a simple way to expedite faster delivery of the project.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. The issues discussed in this report were workshopped with the Māngere-Ōtāhuhu Local Board on a number of occasions most recently on 10 April 2019.

Tauākī whakaaweawe Māori

Māori impact statement

28. The projects discussed have not required iwi liaison and the project teams will undertake this task if required.

Ngā ritenga ā-pūtea

Financial implications

29. The financial implications of the draft recommendations are a commitment of an estimated $464,651 of the LBTCF to two projects.

30. This is a significant commitment but the projects all have a long history of consideration and discussion by the local board and meet stated objectives of the Mangere-Otahuhu Local Board Plan.

31. With this commitment, the local board will still have approximately $ 950,000 available for other projects. This means that there is sufficient LBTCF left over to consider delivery of the planned work in Ashgrove Reserve.

Ngā raru tūpono

Risks

32. Construction always involves an element of risk and there are fluctuation in the cost of contractors, materials and even the weather all of which can increase the cost or time required for construction.

Ngā koringa ā-muri

Next steps

33. If the recommendations are approved, Auckland Transport will immediately start work to fulfil the requests. Auckland Transport will report on progress monthly.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Ben Stallworthy – Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Elected Member Team Manager

Rina Tagore - Relationship Manager Mangere-Otahuhu & Otara-Papatoetoe

Māngere-Ōtāhuhu Local Board

15 May 2019

Māngere-Ōtāhuhu Local Grants Round Two and Multi-Board Round Two 2018/2019 grant allocations

File No.: CP2019/05789

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline applications received for Māngere-Ōtāhuhu Local Grants Round Two and Multi-Board Local Grants Round Two 2018/2019.

Whakarāpopototanga matua

Executive summary

2. The Māngere-Ōtāhuhu Local Board adopted the Māngere-Ōtāhuhu Local Board Grants Programme 2018/2019 on 18 April 2018 (see Attachment A). The document sets application guidelines for contestable community grants submitted to the local board.

3. This report presents applications received in Māngere-Ōtāhuhu Local Grants Round Two and Multi-Board Round Two 2018/2019 (see Attachment B).

4. The Māngere-Ōtāhuhu Local Board has set a total community grants budget of $284,578 for the 2018/2019 financial year. A total of $84,648 has been allocated in one local grant and multi-board round. In Māngere-Ōtāhuhu Quick Response Round one and two, a total of $33,554 was allocated.

5. This leaves a total of $166,376 to be allocated to one quick response round and one local grant and multi-board round for the 2018/2019 financial year.

6. At the February 2019 Māngere-Ōtāhuhu Local Board business meeting (MO/2019/09) a total amount of $150,000 was reallocated to the local board grants budget. This leaves a total of $316,376 to be allocated to the two remaining grant rounds.

7. Twenty-six applications were received for Māngere-Ōtāhuhu Local Board Grant Round Two 2018/2019, and 14 applications were received for Māngere-Ōtāhuhu Multi-Board Grant Round Two requesting a total of $284,349.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) agree to fund, part-fund or decline each application in Māngere-Ōtāhuhu Local Grants Round Two 2018/2019 listed in Table One.

Table One: Māngere-Ōtāhuhu Local Grant Round Two 2018/2019 grant applications:

Application ID	Organisation	Main Focus	Requesting funding for	Amount requested	Eligibility
LG1909-201	Mangere Historical Society	Community	Towards the “Mangere Historical Society Story” competition, including advertising printing, paper, envelopes, postage, venue hire and catering costs.	$1,801	Eligible
LG1909-211	KidsCan Charitable Trust	Community	Towards the purchase of food for the ‘Food in Schools’ programme.	$10,000	Eligible
LG1909-213	Donnie Ngaoire	Sport and recreation	Towards the cost for prize giving, team fees, team trophies, jackets, the end of season celebration food costs and outing costs.	$2,698	Eligible
LG1909-216	Matauranga Maori Charitable Trust	Community, Historic Heritage	Towards staff uniforms, marketing and promotion materials, pop-up souvenir stalls and merchandise costs.	$14,195	Ineligible
LG1909-217	Tavaesina Trust Board	Community	Towards graduation, catering and trophy costs.	$7,740	Eligible
LG1909-229	Otahuhu College	Arts and culture	Towards the school production security costs.	$800	Eligible
LG1909-234	Tongan Youth Trust To'utupu Tonga Trust	Community	Towards operation costs, laptops, books and stationary, signage, a public address system, catering, mentor and staff uniforms, and retreat costs.	$14,580	Eligible
LG1909-236	Kids Safe with Dogs Charitable Trust	Community	Towards administration costs for the “Kids Safe with Dogs” programme.	$7,060	Eligible
LG1909-243	Ngā Rangtahi Toa Creative Arts Initiative	Arts and culture	Towards costs for the creative artists, Whariki Navigators.	$5,000	Eligible
LG1909-246	Auckland Basketball Services Limited	Sport and recreation	Towards coaching costs for the junior basketball programme in schools.	$10,000	Eligible
LG1909-249	Māngere-Ōtāhuhu Netball Centre	Sport and recreation	Towards costs of a defibrillator for the Mangere Netball Centre.	$3,512	Eligible
LG1909-250	Māngere town centre Business Improvement District	Arts and culture	Towards promotion and activity costs of the Pacific language week(s) celebrations at the Mangere Town Centre.	$8,000	Eligible
LG1909-251	Mangere Hawks Netball Club	Sport and recreation	Towards costs of a defibrillator for the Mangere Hawks Netball Club.	$5,572	Eligible
LG1909-252	New Zealand Dance Advancement Trust	Arts and culture	Towards artistic costs and commission fees for the creation and delivery of Matariki for Tamariki.	$12,796	Eligible
LG1909-253	John Walker Find Your Field of Dreams Foundation	Sport and recreation	Towards primary sport costs and school coordinator wages.	$25,000	Eligible
LG1909-255	Mangere Town Centre Business Improvement Districts	Community	Towards a contribution to the free daily exercise classes in the Mangere Town Centre.	$3,600	Eligible
LG1909-257	Mangere College	Community	Towards accommodation, food and transport costs of the “Nature Nurture” school trip to the Coromandel.	$4,542	Eligible
LG1909-258	Royal New Zealand Plunket Trust	Community	Towards the Māngere Bridge Plunket Playgroup wages.	$8,200	Eligible
LG1909-261	Life Education Trust Counties Manukau	Community	Towards programme costs, wages, administration, school printing and transport costs for the programme.	$10,000	Eligible
LG1909-262	Auckland Cook Islands Rugby League Incorporated	Sport and recreation	Towards event costs for the Auckland Cook Island Rugby League event.	$4,330	Eligible
LG1909-264	Diabetes NZ - Auckland Branch	Events	Towards event costs, including venue hire, waste management, gazebos, health and safety planning, sound system hire, entertainers, master of ceremonies fees, photography, advertising and giveaways.	$10,000	Eligible
LG1909-265	Graeme Dingle Foundation	Community	Towards youth programme facilitator costs.	$16,000	Eligible
LG1909-266	Literacy Aotearoa Charitable Trust	Community	Towards license fee costs, workbooks and data sticks for the digital skills for work programme.	$2,078	Eligible
LG1909-267	Church in progress MCC Incorporated	Arts and culture	Towards the purchase of 40 transport cards for 40 students to access public transport.	$800	Eligible
LG1909-269	Youthline Auckland Charitable Trust	Community	Towards a contribution to the annual cost of training volunteer counsellors.	$5,000	Eligible
LG1909-272	Garden to Table Trust	Community	Towards a contribution to the salary of the “Garden to Table” programme co-ordinator.	$6,763	Eligible
Total				$200,067

b) agree to fund, part-fund or decline each application in Multi-Board Round Two, listed in Table two.

Table Two: Multi-Board Local Grants Round Two 2018/2019 grant applications:

Application ID	Organisation	Focus	Requesting funding for	Amount requested	Eligibility
MB1819-209	Age Concern Counties Manukau Incorporated	Community	Towards costs for counselling services, wages, travel supervision and overheads.	$6,450	Eligible
MB1819-211	New Zealand Kiribati National Council	Arts and culture	Towards event costs for the Kiribati stick dance performance, including venue hire, kaumatua and pastor donations, petrol vouchers, contractors, catering, public address system, trophies, and project manager fees.	$4,500	Eligible
MB1819-221	LifeKidz Trust	Community	Towards the purchase of play equipment and the cost of the youth worker wages.	$3,500	Eligible
MB1819-227	Mobility Assistance Dogs Trust	Community	Towards salary and veterinary costs for the “Puppies in Prison” programme at the Auckland Women's Corrections Facility.	$4,000	Eligible
MB1819-246	The Auckland King Tides Initiative The Institution of Professional Engineers New Zealand Inc	Environment	Towards costs for the construction and installation of water level (tidal) gauges at public coastal locations to be monitored by local communities.	$5,736	Eligible
MB1819-247	Counties Manukau Sports Foundation	Sport and recreation	Towards the junior sports awards. coaches, venue hire, advertising, photography, public address system, gazebo and co-ordinator costs.	$35,000	Eligible
MB1819-250	360 Community Trust	Community	Towards operational costs of the “Learning for Life” programme. Including venue hire, stationary, transport, administration, conference costs, laptops and volunteer costs.	$1,500	Eligible
MB1819-256	Auckland Kids Achievement Trust	Community	Towards a contribution to wages of the “Stars” co-ordinators in schools.	$5,000	Eligible
MB1819-257	The Kids for Kids Charitable Trust	Events	Towards costs for venue hire and production costs for the ‘Kids for Kids’ concert in south Auckland.	$1,620	Eligible
MB1819-260	Children's Autism Foundation	Community	Towards funding to extend the outreach service delivery in south and west Auckland.	$3,600	Eligible
MB1819-261	Deaf Wellbeing Society Incorporated	Community	Towards costs of the Art and Craft Drop in including venue hire, art supplies, computer, co-ordinator costs, taxi and petrol vouchers, catering, artist fees, and artist supplies.	$2,000	Eligible
MB1819-266	Physically Disabled and Able Bodied (PHAB) Association Incorporated	Community	Towards wages and administration cost of the “PHAB diversity for all” project.	$5,400	Eligible
MB1819-267	Manukau Orchestral Society Incorporated	Arts and culture	Towards venue hire and multi-media costs for the winter dreams programme of Manukau Orchestral Society Incorporated.	$716	Eligible
MB1819-273	Sisters United Trust	Arts and culture	Towards venue hire, facilitator costs, resources and catering for “Sisters United Girls Conference”.	$5,260	Eligible
Total				$84,282

Horopaki

Context

8. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

9. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

10. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

11. The Māngere-Ōtāhuhu Local Board adopted their grants programme for 2018/2019 on 18 April 2018 and will operate three quick response and two local grants rounds for this financial year.

12. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

13. The Māngere-Ōtāhuhu Local Board has set a total community grants budget of $284,578 for the 2018/2019 financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

14. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views15. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

16. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. Local boards are responsible for the decision-making and allocation of local board community grants. The Māngere-Ōtāhuhu Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

18. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

19. A summary of each application received through Māngere-Ōtāhuhu Local Grants Round Two and Multi-Board Local Grants Round Two is provided (see Attachment B).

Tauākī whakaaweawe Māori

Māori impact statement

20. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

21. Fifteen organisations applying to Māngere-Ōtāhuhu Local Grants Round Two 2018/2019 and eight multi-board applications have indicated their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

22. The allocation of grants to community groups is within the adopted Long-term Plan 2018-2028 and local board agreements.

23. The Māngere-Ōtāhuhu Local Board has set a total community grants budget of $284,578 for the 2018/2019 financial year. A total of $84,648 has been allocated in one local grant and multi-board round. In Māngere-Ōtāhuhu Quick Response Round one and two, a total of $33,554 was allocated.

25. This leaves a total of $166,376 to be allocated to one quick response round and one local grant and multi-board round for the 2018/2019 financial year.

26. At the February 2019 Māngere-Ōtāhuhu Local Board business meeting (MO/2019/09) a total amount of $150,000 was reallocated to the local board grants budget. This leaves a total of $316,376 to be allocated to the two remaining grant rounds.

27. In Māngere-Ōtāhuhu Local Board Round Two, 2018/2019, 26 applications were received, including 14 Multi-Board applications, requesting a total of $284,349.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

29. Following the Māngere-Ōtāhuhu Local Board allocating funding for local grants round two, Commercial and Finance staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a	Mangere-Otahuhu Local Board Grants Programme 2018/2019 (Under Separate Cover)
b	Mangere-Otahuhu Grants Round Two 2018/2019 applications (Under Separate Cover)
c	Mangere-Otahuhu Multi-Board Round Two 2018/2019 applications (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

Helen Taimarangai - Senior Community Grants Advisor

Authorisers

Marion Davies - Grant Operations Manager

Shane King - Head of Operations Support

Rina Tagore - Relationship Manager Mangere-Otahuhu & Otara-Papatoetoe

Māngere-Ōtāhuhu Local Board

15 May 2019

Mangere-Otahuhu Local Board Facility Partnership Fund - allocation of funding in 2018/2019.

File No.: CP2019/05903

Te take mō te pūrongo

Purpose of the report

1. To allocate grants for facility development projects, to groups that provide sport and recreation facilities.

Whakarāpopototanga matua

Executive summary

2. Māngere-Ōtāhuhu Local Board has budgeted $150,000 in its 2018/2019 Locally Driven Initiatives (LDI) operations budget for grants from the Facility Partnership Fund. This is line item number 934 in the work programme.

3. The purpose of the budget is to support a strategic approach to achieving sport and recreation outcomes through the development of sport facilities. This can be achieved by providing grants to groups which have facilities / projects.

4. Applications totaling $266,713 were received via a contestable grants process. The projects were assessed against key criteria and were reviewed at a workshop with the local board. Five projects meet the criteria for funding.

5. The following funding support is recommended.

i) $23,730 to Manukau Rovers Rugby Football Club Incorporated to purchase kitchen equipment including benches and appliances to enable the club to cater for the large number of players, spectators and groups that hire the facility.

ii) $40,000 to Icon Trampoline Club Incorporated towards replacing three pairs of exterior exit doors and frames, replacing a single door, and interior and exterior painting of the building. Once completed, the building will be water tight.

iii) $56,287 to Bridge Park Bowling Club Incorporated towards replacing an artificial bowling green.

iv) $29,983 to Manukau Rovers Rugby Football Club Incorporated to complete a needs assessment which will include prioritising facility developments in order to meet the needs identified.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

That Māngere-Ōtāhuhu Local Board approves the following grants from line item 934 of the 2018/2019 local board work programme:

a) $23,730 to Manukau Rovers Rugby Football Club Incorporated towards purchasing equipment for the clubroom kitchen.

b) $40,000 to Icon Trampoline Club Incorporated towards replacing three pairs of exterior exit doors and frames, replacing a single door and interior and exterior painting of the building.

c) $56,287 to Bridge Park Bowling Club Incorporated towards replacing an artificial bowling green.

d) $29,983 to Manukau Rovers Rugby Football Club Incorporated to complete a needs assessment including prioritisation for facility development.

Horopaki

Context

6. Māngere-Ōtāhuhu Local Board has $150,000 in its 2018/2019 work programme from the Locally Driven Initiatives operations budget to allocate in the form of facility partnership grants.

7. The purpose of the $150,000 is to support groups seeking to plan or develop sport and recreation facilities. Facility investment must be in non-council owned assets. Outcomes the local board is seeking from investment in sports facilities include the following which are in Attachment A:

· an increase in active participation

· alignment with strategic documents

· working in partnership/ sharing facilities

· investment in projects led by capable groups

· sustainable community groups.

8. The activity description for line number 934 in the Māngere-Ōtāhuhu Local Board Work Programme for 2017/2018 is:

“Provide grants to sport and recreation groups that support investment in facility improvements of the development of sport and recreation facilities on council-owned land. Funding can be for the completion of:

* needs assessments;

* feasibility studies;

* investigations; or

* building facilities”.

Facility Partnership Fund 2018/2019

9. At a Mangere Otahuhu Local Board workshop in October 2018, the local board agreed to progress with a contestable grant round in 2018/2019.

10. Sport and recreation groups were contacted in November 2018 by the Sport and Recreation Lead and also by Community Leisure Management Counties Manukau Ltd.

11. Applications were received from four groups. There are five projects for consideration for grant funding in 2018/2019 as one group submitted two applications.

Assessment criteria

12. The five projects were assessed against the following criteria:

· the impact on participation and the number of people who will benefit

· strategic alignment with sport and recreation documents

· whether a group is willing to partner/share facilities

· capability of the group leading the project

· the impact on a group’s sustainability

· readiness for the project to proceed.

Eligible projects for consideration for grant funding in 2018/2019

13. Below is a summary of projects that are eligible and ready to proceed in 2018/2019, subject to securing funding from non-council funding sources or from council.

i) Manukau Rovers Rugby Football Club Incorporated: purchasing equipment for the clubroom kitchen ($23,730).

ii) Icon Trampoline Club Incorporated: replacing three pairs of exterior exit doors and frames, replacing a single door, and interior and exterior painting of the building ($40,000).

iii) Bridge Park Bowling Club Incorporated: replacing an artificial bowling green ($150,000).

iv) Manukau Rovers Rugby Football Club Incorporated: completing a needs assessment to identify additional user groups and prioritise facility development requirements ($29,983).

v) Māngere Centre Park Sports Association Incorporated: installing flood lights at the No.1 field at Centre Park ($23,000).

Tātaritanga me ngā tohutohu

Analysis and advice

Options considered

14. Options considered are presented below. Each option has a priority level from the assessment that was completed.

Option 1: Manukau Rovers Rugby Football Club Incorporated. Purchasing equipment for the clubroom kitchen. High priority.

Overview: The project is to upgrade the kitchen including two new benches, oven, freezer, chiller and dishwasher at a total cost of $27,730. The club owns the building and will contribute $4,000 toward plumbing and electrical work and is seeking $23,730 to purchase the equipment. The kitchen does not meet the needs of the club and appliances are old and require replacing due to wear and tear. The club would like to improve its ability to generate income from the sale of a wider variety of food options.

Analysis: Improved kitchen appliances and new benches will enable the club to cater for more people and generate more income. Following the proposed upgrade, the kitchen will provide a much improved service for the 1,000 players and supporters that attend rugby on Saturdays during the winter. The club will also serve food on training nights during winter as well as during tag and touch in summer. In addition, groups that hire the facility during the day such as the Women in Business (South Auckland) will benefit from the club’s ability to provide catering for other groups.

Recommendation: This option is recommended for funding support for the following reasons:

· the project ranked “High” when assessed against the criteria the local board is seeking from investment

· upgrading kitchen equipment is likely to generate more income through food sales. This will mean the club will be in a stronger financial position. If the club can accumulate funds for renewals, it can renew facilities before they wear out/stop working. Council wishes to see more clubs generating income in order to support club activities

· in addition to members, coaches and managers benefiting from upgraded kitchen facilities, family members and supporters will also benefit. If the club is in a position to cater for more people, it will be able to offer meals for families after training during week nights

· the club will be better equipped to provide catering services for groups from the wider community who use the facilities

· 250 members are under the age of 18 years. Children and young people are a target group for Auckland Council

· the club will contribute funds toward the project

· the project can start in June 2019.

Option 2: Icon Trampoline Club Incorporated. Replacing three pairs of exterior exit doors and frames, replacing a single door, and interior and exterior painting of the building. Medium High priority.

Overview: The club-owns the building and three double exterior doors and frames and one single door require replacing. In addition, the building requires painting. The total cost is $56,785 of which the club is seeking a contribution of $40,000. The doors are not fit-for-purpose and water gets into the building. This is causing the ﬂoor to rot and warp. Also, a few rooms smell of dampness and have mold from the moisture coming through the exterior block work.

Analysis: The building is deteriorating due to moisture getting in through the doors and block work. Completing the work required will prevent further deterioration and provide a healthier environment. Although the club operates within Walter Massey Park, this section of the park is within Ōtara-Papatoetoe Local Board area.

Recommendation: This option is recommended for funding support for the following reasons:

· the project is ranked as a “Medium High” when assessed against the criteria the local board is seeking from investment

· the building is not water tight and having doors that are not fit for purpose is leading to further facility damage. Painting will further protect the building from deterioration

· children and young people are a target group for Auckland Council. Eighty five percent of the 65 club members are under 18 years old

· the club has a new manager who intends to engage more with the Māngere Ōtāhuhu community in order to increase membership from the local community

· Ōtara-Papatoetoe Local Board does not have a Facility Partnership Fund for investment in club owned sports facilities. The club attracts members from a wide catchment area with half the members residing in south Auckland, the majority of which are from Mangere and Papatoetoe.

· the club will contribute funds to the project

· the project can start in June 2019.

Option 3: Bridge Park Bowling Club. Replacing an artificial bowling green. Medium priority.

Overview: The club is planning to renew a bowling green at a cost of $ $213,737 of which the club is seeking $150,000. The artificial green, one of two artificial greens, was laid 13 years ago and is no longer fit for purpose.

Analysis: The club has sufficient cash reserves to replace the bowling green for its 72 members of which 36 of which are full playing members. The club wants to ensure it has funds to contribute to the replacement of its second artificial green in five years. This green has capacity available; it is not used as often as the green that is to be replaced.

Recommendation: This option is recommended for part funding support for the following reasons:

· the project ranked as a “Medium” priority when assessed against the criteria the local board is seeking from investment

· Auckland Bowls Incorporated advised the location of the club is important within the network of bowling clubs in this part of Auckland

· local schools and community groups use club facilities to play bowls. This includes the Auckland Special Olympics Bocce group (20 participants), and a local social bowls league

· the club will contribute funds to the project

· the bowling green is expected to last 13 years. The applicant advised it will be the most used of the two bowling greens as it is closest to the clubrooms

· the club could change its scheduling of games to use the other artificial green as it has capacity to accommodate more games

· investment will not increase participation in bowls

· the project can start in June 2019.

Option 4: Manukau Rovers Rugby Football Club Incorporated. A needs assessment to which will include prioritising facility developments identified. Medium priority.

Overview: The project is to complete a needs assessment, identify future user groups and provide recommendations for future facility development projects and to prioritise these projects. The cost is $29,983. Club membership is stable and the club wants to ensure it has a plan to guide decision making on future investment in club facilities.

Analysis: The club would like to provide external funders with evidence to support the need for facility development, such as improved accessibility to the clubrooms. By identifying needs and ascertaining what development is required to meet those needs, the club will achieve this.

Recommendation: This project is recommended because:

· the project ranked as a “Medium” priority when assessed against the criteria the local board is seeking from investment

· the club is seeking to be strategic and would like to focus on meeting the needs of the surrounding community. Initially, the club would like to fully understand what those needs are.

· the club has ideas for facility development and requires evidence to support future investment in the facility. Each facility development project will be given a priority. The club will be able to focus on achieving the higher priorities first.

· although the project will not increase participation in sport, it will identify actions the club can take in the future that could lead to an increase in participation. The club would like the facility to be a multi-use facility.

· the club will contribute funds to the project

· the project can start in June 2019.

Option 5: Mangere Centre Park Sports Association Incorporated. Install flood lights for the No. 1 field at Centre Park. Low priority.

Overview: The Māngere Centre Park Sports Association building is adjacent to field No. 1 at Māngere Centre Park. The association would like to install floodlights around the No. 1 field and is seeking a contribution of $23,000 toward the total cost of $250,000.

Analysis: Securing access to sand-based playing surfaces with floodlights, to enable community football to grow, is the number one priority for football in the Auckland Sport Sector Facilities Priorities Plan. The No.1 field at Centre Park is managed as a sand-based competition field. At present, there is adequate field space for daytime football competition games within the Māngere-Ōtāhuhu Local Board area. Should the need arise to provide floodlights for night time football competition, then providing lighting at the No. 1 field may become a priority.

Recommendation: This option is not recommended for funding support for the following reasons:

· flood lighting is provided via the Sports Infrastructure Development Programme. Following a recent assessment of requirements, council’s priorities for investment in this area are at Williams Park and Moyle Park

· although the club prefers to have floodlights on the No. 1 field, this is not council’s priority. There is a shortfall of floodlighting for training areas so any council investment in the future would be in floodlights around the dedicated training area at Centre Park

· the preference is for floodlights to be owned by council, not a club.

Summary of recommendations

15. Based on the assessment of applications against the criteria, the following projects are recommended.

Table 1 – Recommendations for the allocation of $150,000 in 2018/2019

	Project description	Recommended ($)
1	Manukau Rovers Rugby Football Club Incorporated. Upgrading the clubroom kitchen.	$23,730
2	Icon Trampoline Club Incorporated. Replacing three sets of exterior doors including frames and one single door, interior and exterior painting.	$40,000
3	Bridge Park Bowling Club. Replacing an artificial bowling green.	$56, 287
4	Manukau Rovers Rugby Football Club Incorporated. Completing a needs assessment to identify additional user groups and prioritise facility development requirements for the clubrooms.	$29,983
5	Māngere Centre Park Sports Association Incorporated. Installing flood lights for the No. 1 field at Centre Park.	$0
	TOTAL	$150,000

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16. As the projects are club-led projects, there are no impacts on other units within council. Recommendations for investment are in club-owned assets.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. Māngere-Ōtāhuhu Local Board provided input and views at a workshop on 10 April 2019. The local board indicated support for options 1 - 4 in this report.

18. In regard to the proposed Manukau Rovers Rugby Football Club Incorporated needs assessment project, the board requested the club provides a copy of the report once completed. This can be a condition of the funding agreement, should the local board approve the recommendation to provide funding support to this project.

19. The board indicated support for the Icon Trampoline Club project, acknowledging that the council-owned lot that the club is located on, is within Ōtara-Papatoetoe Local Board area.

20. Bridge Park Bowling Club is a club that welcomes community use of its facilities and actively promotes the facilities.

21. Māngere-Ōtāhuhu Local Board commented that it did not support the Māngere Centre Park Sports Association Incorporated project to install flood lights at field No. 1 field at Centre Park.

Tauākī whakaaweawe Māori

Māori impact statement

22. Within the Māngere-Ōtāhuhu Local Board area, 15.9% of the population is Māori.

23. Due to the variety of projects, there is likely to be benefit for Māori who participate in rugby and trampolining. The sports participation data for this local board area indicates that there are no Māori who play outdoor bowls.

24. Māori who play, coach, manage and referee rugby at Rogers Park are likely to benefit from improved kitchen facilities at the Manukau Rovers clubrooms.

25. The impact on Māori is likely to be greater than that of general participants for rugby and trampolining. Māori are 2% more likely to participate in rugby, than other Māngere Ōtāhuhu residents. For trampolining, Māori are 70% more likely to participate in trampolining that the general population.

Ngā ritenga ā-pūtea

Financial implications

26. Māngere-Ōtāhuhu Local Board has budgeted $150,000 in line item 934 within its 2018/2019 work programme. This line item is within the Locally Driven Initiatives operational budget.

27. Recommendations for grant funding total $150,000.

28. The recommendations do not give rise to any major financial risks.

29. The economic return on investment from ensuring that the Icon Trampoline Club Incorporated building is watertight is that there will be no further deterioration from water and dampness. Also, the new club manager intends to promote the club more within the local community so more people will participate in trampolining.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30. Potential risks from investment will be mitigated by having a signed funding agreement with each of the organisations recommended for grant funding. The funding agreement will state how the funding is to be used. Recommended grantees all have the additional funds to complete their project so grant funding will be released in accordance with the conditions specified in each funding agreement.

31. The sport and recreation team has prepared and managed many similar funding agreements. The risk of not achieving the expected outcomes from the recommended grant funding is expected to be low.

Ngā koringa ā-muri

Next steps

32. Should the local board resolve to allocate funding to the recommended projects, then:

· a funding agreement will be developed for the recipients of grant funding, outlining the terms and conditions for the funding.

· staff from the sport and recreation team will keep the local board informed on progress via the local board quarterly reporting process.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Criteria used to assess sport and recreation faciity development projects.	43

Ngā kaihaina

Signatories

Authors

Rose Ward - Sport and Recreation Advisor

Authorisers

Dave Stewart - Manager Sport & Recreation

Mace Ward - General Manager Parks, Sports and Recreation

Rina Tagore - Relationship Manager Mangere-Otahuhu & Otara-Papatoetoe

Māngere-Ōtāhuhu Local Board

15 May 2019

Auckland Council’s Quarterly Performance Report: Māngere-Ōtāhuhu Local Board for quarter three 2018/2019

File No.: CP2019/06916

Te take mō te pūrongo

Purpose of the report

1. To provide the Māngere-Ōtāhuhu Local Board with an integrated quarterly performance report for quarter three, 1 January – 31 March 2019.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2018/2019 work programme. This is a retrospective report intended to provide a transparent overview and reflect the progress of how the Māngere-Ōtāhuhu Local Board work programme is tracking at the end of quarter three 2018/2019.

3. The work programme is produced annually and aligns with the Māngere-Ōtāhuhu Local Board Plan outcomes.

4. The key activity* updates from this quarter are:

· Volunteer Awards - Māngere-Ōtāhuhu (# 2701): the ceremony was held at Fale o Samoa on 28 March 2019 with over 400 people attending.

· Teaching Gardens Trust Grant (935): presented their accountability report to the board in February.

· Out and About active parks programme FY19 (# 526): Many park activations delivered in David Lange, Māngere mountain, Seaside, Murphy and Sutton parks; in addition, support extended for placement of a temporary a container in Imrie park.

· Māngere town centre library - renew interior (# 2170): the project is progressing with contractor now appointed and physical works to commence in Q4.

(*activities referred with # work item number in brackets)

5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. Most activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). The following activities are reported with a status of red (behind delivery, significant risk:

i) Old School Reserve - renew park roading and car parks (# 2182) - on hold until a decision is made on the timing of the delivery of the concept plan.

ii) Oruarangi Park - develop park facility (# 2899) - awaiting the outcome of the subdivision development which is subject to public protests and it is uncertain when or if the land will vest with council.

iii) Walter Massey Park - renew walkway and fitness equipment (# 2956) - on hold pending concept plan completion. The project is closely associated with the local board’s ‘One Local Initiative’ and there is potential for design changes to the main entrance to the park which will affect the community centre and library.

6. There are nine activities with amber status; six of which are under the Community Facilities work programme and two in Infrastructure & Environmental Services (IE & S) and one in Parks Sports and Recreation (PSR). Most of the amber status activities are still ‘in progress’ and are described below (See details in Attachment A):

i) Boggust Park - rebuild toilet block (# 2159) - current budget is insufficient for toilet and physical works. Budget change request is underway.

ii) Moyle Park - install sand carpet, irrigation and lights (# 2179) – Healthy Waters is currently preparing a Stormwater Management Plan (SMP) which could affect the timeframes of the delivery of this project. Staff are working with Healthy Waters to progress the project.

iii) Seaside Park - renew car park and furniture (# 2187) - an additional $150,000 is required in Financial Year 2020 for the construction of the accessway.

iv) Sturges Park - implement actions from the concept plan (# 3198) - the rugby club have asked for works to start in spring, after the rugby season; until then staff will proceed with detailed design and resource consent.

v) Boggust Park - implement actions from the concept plan (# 3200) - waiting for resource consent approval.

vi) Manukau Harbour Forum - Māngere-Ōtāhuhu (# 907) – arrangements are being made for releasing governance staff resource to undertake the governance and management review completed in quarter four.

vii) Ōtāhuhu town centre upgrade (# 1213) - delay due to the tender period being extended further post the Christmas period.

viii) Māori naming of reserves and facilities FY18/19 - Stage 2 (# 578) – time delays in this programme are being managed and it is expected that the first tranche of names will be delivered in 2019.

The remaining amber activity is ‘on hold’ and is described below (further details can be found in Attachment A):

i) Ōtāhuhu Community Centre (Town Hall) - renew community centre (# 2183) - on hold due to Panuku and Community Services considering future use of facility.

7. The financial performance report compared to budget 2018/2019 is attached. There are some points for the local board to note:

i) Revenue is slightly above budget by $26,000 due to higher miscellaneous income from the libraries and Mangere Art Centre. This help offset lower revenue from leisure facilities fitness and learn to swim programmes.

ii) Overall expenditure is above budget by $279,000 mainly in full facility parks maintenance contract while LDI expenditure is below budget. Some LDI project budgets are in progress. Projects that require allocation decisions include the community response fund and CAB services in Otahuhu.

iii) Capital spend overall is $3.528 million under budget in town centre renewal, local asset renewal programmes in libraries and community centres. Locally driven funded capex projects such a Walter Massey Park is on hold pending the completion of concept plan. Projects in progress include Norana Park Greenway development and Otahuhu Portage greenways link.

8. This report also includes the request to use the $15,500 unspent budget from the Infrastructure and Environmental Services work programme line # 918: ‘Restoring Mauri of the Oruarangi Creek and Tararata Creek’, towards costs to install water pumps and associated works for both Makaurau and Papatuanuku Kokiri marae at a cost of $7,500 and $8,000 respectively. See details in attachment D, ‘Marae water sensitive design project update and unspent budget’.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) receive the performance report for the financial quarter ending 31 March 2019.

b) approve the $15,500 unspent budget from the 2018/2019 work programme line item # 918, towards costs to install water pumps and associated works for both Makaurau and Papatuanuku Kokiri marae.

c) note the unspent budget remaining are in the following work programme lines:

i) Mara Kai Community Outreach Programme (#388) - $20,000

ii) Build capacity: Citizens Advice Bureau Māngere – Ōtāhuhu Agency (#1063) – $26,000

iii) Community Response Fund (#2807) - $43,190

iv) Event Partnership Fund - Externally Delivered Events (#127) - $2,500

Horopaki

Context

9. The Māngere-Ōtāhuhu Local Board has an approved 2018/2019 work programme for the following operating departments:

· Arts, Community and Events;

· Parks, Sport and Recreation;

· Libraries and Information;

· Community Services: Service, Strategy and Integration;

· Community Facilities: Build Maintain Renew;

· Community Leases;

· Infrastructure and Environmental Services;

· Local Economic Development (ATEED);

· The Southern Initiatives;

· Plans and Places.

10. Work programmes are produced annually, to meet the Māngere-Ōtāhuhu Local Board outcomes identified in the three-year Māngere-Ōtāhuhu Local Board Plan. The local board plan outcomes are:

· A strong local economy

· We are the heart of Māori and Pasifika culture

· Protecting our natural environment and heritage

· A well-connected area

· Facilities to meet diverse needs

· A place where everyone thrives and belongs

11. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

12. In June 2018 the Māngere-Ōtāhuhu Local Board allocated $24,000 towards a marae water sensitive design project (resolution MO/2018/98). This project supports the Makaurau and Papatuanuku Kokiri marae in planting of native species at their sites, as well as scoping opportunities for the retrofit of water-sensitive designs.

13. The project is now complete with an unspent budget of $15,500 due to use of in-house Healthy Waters design experts to produce the option reports rather than external consultants. At a workshop in March 2019, the local board supported in principle the continuation of this project in the 2019/2020 financial year to implement the preferred water project option at each marae.

14. Attachment D seeks the local board to allocate the unspent budget from the 2018/2019 work programme line item 918 and to cover costs to install water pumps and associated works. This will not affect the delivery of this project as proposed in the board’s draft 2019/2020 local environment work programme.

15. The work programme activities have two statuses; RAG status which measures the performance of the activity (amber and red show issues and risks); and activity status which shows the stage of the activity. These two statuses create a snapshot of the progress of the work programmes.

16. The graph below identifies work programme activity by RAG status (red, amber, green and grey). It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work Programme by RAG status

17. The graph below shows the activity status of activities in each departments of the work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: work programme activity by activity status and department

Key activity updates from quarter three

18. The following are key activity updates in the delivery of the local board work programme for the third quarter:

i) Events Partnership Fund - Movies in Parks at Sturges Park (#133): the event was a success with approximately 200 people attending and enjoying the pre-entertainment activities and the movie “Solo: A Start Wars Story” on Saturday, 30 March 2010 at Sturges Park, Otahuhu. A detailed post-season delivery report with be presented in Q4.

ii) Signature Event - Māngere-Ōtāhuhu (# 279): two pop-up activations were delivered in Q3:

· the Dance Pop up on 27 February 2019 at Mangere Arts Centre (Green Room)

· the Creative Slam Community Pop up on 30 March 2019 at the Naomi and Bill Kirk Park in Māngere Bridge

iii) Community Arts Broker Programme - Mangere-Ōtāhuhu (# 282): the following projects were supported by the arts broker in Q3:

· The launch of NUKU, the creative storytelling project by photographer Qiane Matata-Sipu.

· The opening of the urban dance performance written and choreographed by Ennaolla Paea and Ken Vaega 'Beauty and the Lightz'.

· The delivery of the second creative networking event ‘February Dreaming: A Southside Hangout’; and the launch of the second Māngere Business Series.

iv) Volunteer Awards - Māngere-Ōtāhuhu (# 2701): the ceremony was held at Fale o Samoa on 28 March 2019 with over 400 people attending (155 nominees plus approximately 300 guests).

v) Māngere Mountain Education Centre – operational grant (# 529): an additional $206k was provided to the Trust. A strategic plan and a measure for local school participation is to be part of their Statement of Intent.

vi) Māngere Mountain Education Centre Renewals (#2167): the project was completed in quarter two with renewal of paths and park furniture.

vii) Māngere Town Centre Library - renew interior (# 2170): the project is progressing with contractor now appointed and physical works to commence in Q4.

viii) Moana-nui-ā-Kiwa Leisure Centre - comprehensive renewal (#2177): physical works are in progress.

ix) Māngere-Ōtāhuhu - remove mangroves (#3219): surveys and monitoring plans have been submitted and accepted by the consent team and physical removal work is scheduled from end of April to June 2019.

x) Business waste minimisation education programme (#605): supporting materials for site visits were produced during quarter three and the contractor began visiting businesses in the Māngere area in March 2019. Remaining business visits and waste audits will be completed in quarter four.

xi) Restoring Mauri of the Oruarangi Creek and Tararata Creek (#918): this project was completed within budget due to an internal planner preparing an options report. Staff recommend that unspent budget be used to implement recommendations from the options report, this will be discussed with the board in quarter four.

xii) Community upcycling initiative (#3290): Mangere East Family Services have developed a plan in partnership with MAU Studio during quarter three for the delivery of reuse and repurpose upskilling workshops which will be delivered in quarter four.

xiii) Out and About active parks programme FY19 (# 526): various successful activation activities were delivered under this programme in quarter three; including temporary placement of a container in Imrie park (piolet project). Learnings and outcomes of this community led container activation will be discussed with the board as part of the 19/20 PSR work programme (for activations near the Ōtāhuhu leisure centre).

xiv) Mangere Mountain Education Centre: Operational Grant (# 529): the second tranche of funding of $206k was released to the Trust via a resolution at the March 2019 business meeting of the board. The Trust will provide the local board with a strategic plan and a measure for local school participation in their Statement of Intent.

xv) Teaching Gardens Trust Grant (# 935): accountability report was presented to the board in February.

Activities with significant issues

19. Old School Reserve - renew park roading and car parks (# 2182): the draft concept plan for Old School Reserve shows the Cook Island Community Hall car park being removed and the early childhood education car park being increased in size. This project has been put on hold until a decision is made on the timing of the delivery of the concept plan.

20. Oruarangi Park - develop park facility (# 2899): awaiting the outcome of the subdivision development which is subject to public protests and it is uncertain when or if the land will vest with Auckland Council.

21. Walter Massey Park - renew walkway and fitness equipment (# 2956): this is closely associated with the local board’s ‘One Local Initiative’ and there is potential for design changes to the main entrance to the park which will affect the community centre and library. The project is on hold pending concept plan completion.

Activities on hold

22. The following work programme activities have been identified by operating departments as on hold:

· Old School Reserve - renew park roading and car parks (# 2182): on hold until a decision is made on the timing of the delivery of the concept plan.

· Ōtāhuhu Community Centre (Town Hall) - renew community centre (#2183): on hold due to Panuku and Community Services considering future use of this facility.

· Oruarangi Park - develop park facility (# 2899): on hold awaiting the outcome of the subdivision development which is subject to public protests and it is uncertain when or if the land will be vested with council.

· Walter Massey Park - renew walkway and fitness equipment (# 2956): on hold pending the concept plan completion.

Changes to the local board work programme

Deferred activities

23. These activities are deferred from the 18/19 work programme:

· Walter Massey Park – concept plan finalisation (# 393): This item is on hold until the outcome of the local board's OLI advocacy is confirmed; funding will be carried forward with work undertaken in FY19/20.

Cancelled activities

24. These activities are cancelled:

· Mara Kai Community Outreach Programme (#388): this project no longer forms part of the Mangere Mountain Education Trust's education programme for FY 19. It is recommended that the $20,000 LDI budget identified for this project is reallocated.

Activities merged with other activities for delivery

25. No activities have been merged with other activities for efficient delivery.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. The proposed decision (recommendation b) has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. This report informs the Māngere-Ōtāhuhu Local Board of the performance for the quarter ending 31 March 2019.

Tauākī whakaaweawe Māori

Māori impact statement

28. The Māngere-Ōtāhuhu Local Board is committed to strengthening and formalising its relationship with mana whenua and mataawaka. “We are the heart of Māori and Pasifika culture” is an objective within the Māngere-Ōtāhuhu Local Board Plan 2017.

29. A number of the activities in the local board work programmes positively impact Māori. Below are the updates on the activities that have a direct Maori outcome focus (further details can be found in Attachment A):

i) Support the delivery of a signature arts and culture event in the local board area that celebrates Māori and Pasifika culture (# 279)

ii) Apply the empowered communities approach – connecting communities (# 1275)

iii) Respond to Māori Aspirations – Māori Responsiveness’ (# 2875)

iv) Restoring Mauri of the Oruarangi Creek and Tararata Creek (# 918)

v) Celebrating Te Ao Māori and strengthing responsiveness to Māori. Whakatipu i te reo Māori - Māngere-Ōtāhuhu (# 1131)

vi) 24-hour south visitor promotion (# 352)

vii) Toia Pool and Leisure Centre: Operations (# 525): Maori language swimming lessons

viii) Māori naming of reserves and facilities FY18/19 - Stage 2 (# 578)

Ngā ritenga ā-pūtea

Financial implications

30. This report is for information only and therefore there are no financial implications associated with this report.

Financial Performance

31. Overall operating result is 2 percent below the budget due to slightly higher revenue and lower operating expenditure. Revenue is 3 percent higher than budget due mainly to miscellaneous income from the libraries. Operating expenditure is 1 percent behind budget in full facility parks contract and Locally Drive initiatives (LDI) expenditure. Capital expenditure is 38 per cent under budget in local asset renewal programmes, LDI funded capex and Norana Park and Otahuhu Portage Greenway development.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

33. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

33. The local board will receive the next performance update for quarter four following the end of the financial year (June 2019).

Hi Janette, Please update the job titles.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	MOLB work programme: quarter three Jan - March 2019	55
b ⇩	Q3 Operating Performance Summary	87
c ⇩	Memo - Marae water sensitive design project update and unspent budget	93

Ngā kaihaina

Signatories

Authors

Riya Seth – Local Board Advisor

Daniel Poe – Senior Local Board Advisor

Authorisers

Rina Tagore - Relationship Manager Mangere-Otahuhu & Otara-Papatoetoe

Māngere-Ōtāhuhu Local Board

15 May 2019

Business Improvement District Programme Compliance Report to Māngere-Ōtāhuhu Local Board for FY 2017-2018

File No.: CP2019/06806

Te take mō te pūrongo

Purpose of the report

1. To seek the Māngere-Ōtāhuhu Local Board’s recommendation to the Governing Body to strike the BID (Business Improvement District) targeted rates for the Māngere Bridge, Māngere East Village, Māngere Town Centre, and Ōtāhuhu business associations for the 2019-2020 financial year.

Whakarāpopototanga matua

Executive summary

2. Auckland Council’s Business Improvement District (BID) programme supports business associations by collecting a targeted rate from commercial properties within a defined geographic area. The funds from the targeted rate are then provided by way of a grant to the relevant BID.

3. The BIDs are incorporated societies that are independent of council. For the council to be confident that the funds provided to the BIDs are being used appropriately, council requires the BIDs to comply with the Business Improvement District (BID) Policy (2016) (Hōtaka ā-Rohe Whakapiki Pakihi), known as the BID Policy.

4. The BID Policy was developed to encourage improved governance of BID committees and staff to improve financial management, programme delivery and transparency to their members.

5. This report indicates that the Māngere Bridge and Otahuhu business associations are in compliance with the BID policy. Māngere East Village and Mangere Town Centre business associations are not in compliance as they have not met one of the requirements of preparing Board Charters as required by the BID policy. Information presented in this report is based on documents submitted by the business associations to council’s BID programme team.

6. Staff recommend that the local board should recommend to the Governing body to strike the targeted rates sought by the Mangere Bridge and Otahuhu business associations as they have substantially complied with the policy. Despite Māngere East Village and Māngere Town Centre business associations not being in full compliance, it is recommended that targeted rates be struck for these business associations based on a history of good performance.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) recommends to the Governing Body to strike the targeted rates for inclusion in the Annual Budget 2019-2020 for the following Business Improvement District (BID) programmes:

· $28,800 for the Māngere Bridge Progressive Business Association

· $6,100 for the Māngere East Village Business Association

· $284,949 for the Māngere Town Centre Business Association

· $628,425 for the Ōtāhuhu Business Association

Horopaki

Context

7. The council adopted the Business Improvement District (BID) Policy (Hōtaka ā-Rohe Whakapiki Pakihi) in 2016. This Policy outlines the principles behind the council’s BID programme; creates the process for establishing, expanding, and disestablishing BIDs; prescribes operating standards and guidelines; and sets accountability requirements. Attachment A provides an overview of key elements of the BID programme.

8. BID targeted rates are applied to all commercially-rated properties within a designated area around a town centre or commercial precinct. Those funds are transferred to the business association operating the BID programme.

9. There are currently 48 BID programmes throughout Auckland which represent more than 25,000 businesses and a combined $17.7 million in targeted rates investment. Refer to Attachment B for current and proposed targeted rates budgets for all BIDs.

10. Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BIDs. One of these is to annually recommend BID targeted rates to the Governing Body. The local board should recommend the striking of the targeted rate if it is satisfied that the BID is substantially complying with the BID Policy.

11. Recommendations arising from this report are put into effect with the Governing Body’s approval of the Annual Budget 2019-2020 and striking of the targeted rate.

12. This report is a requirement of the BID Policy (2016). The local board must decide whether to endorse the BID targeted rates.

Tātaritanga me ngā tohutohu

Analysis and advice

13. The council’s BID programme team monitors compliance with the BID Policy on an ongoing basis and provides governance advice to BID-operating business associations as needed or requested.

14. As BID programmes are operated by private independent societies, their programmes and services are provided according to their members’ stated priorities. In recognition of their independent corporate status, the policy does not prescribe standards for programme effectiveness. Staff, therefore, cannot base recommendations on these factors, but only on the policy’s express requirements.

Compliance with the BID Policy

15. The BID policy is the means for council to ensure accountability for BID targeted rate funding and to encourage good governance. This is achieved by requiring regular reporting by BID-operating business associations specifically by providing to council the following documents, and staying in touch with their local board(s) at least once a year:

· Current Strategic Plan – evidence of achievable medium- to long-term opportunities.

· Audited Accounts – assurance that the BID-operating business association is managing its members’ BID targeted rate funds responsibly.

· Annual Report on the year just completed – evidence that programmes are addressing priority issues that benefit BID targeted ratepayers.

· Business Plan for the coming year – detailed one-year programme, based on the Strategic Plan, to be achieved and resourced.

· Indicative Budget for the following year – Auckland Council’s Annual Budget requires targeted rates to be identified a year in advance to inform the Annual Budget process which sets all rates.

· Board Charter – establishes guidelines for effective board governance and positive relationships between the association and its members.

· Annual Accountability Agreement – certification that these requirements have been met.

· Programme Agreement – a good faith agreement between each BID-operating business association and council that sets basic parameters of the council-business association relationship.

16. The BID Policy (2016) requires each business association to ratify the BID grant amount/targeted rate and budget for the following financial year. The Māngere Bridge Progressive, Māngere East Village, Māngere Town Centre, and Ōtāhuhu business associations presented for members’ approval, their 2019-2020 BID grant amount/targeted rates and budgets at their 2018 AGM. The approval at the AGM by way of a resolution accepting the 2019-2020 BID grant amount/targeted rate enables the Mangere-Otahuhu Local Board to recommend to the Governing Body the striking of BID targeted rates for 2019-2020.

17. The Māngere Bridge Progressive and Ōtāhuhu business associations comply with the BID Policy and, therefore, it is recommended that the Māngere-Ōtāhuhu Local Board recommends to the Governing Body the striking of the targeted rates for these business associations. Despite Māngere East Village and Māngere Town Centre business associations not being in full compliance, it is recommended that targeted rates be struck for these business associations based on a history of good performance.

18. The recommendation of this report is supported by evidence of compliance with the BID Policy by these business associations. Refer to Attachments C, D,E and F for details.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The proposed decision does not impact other parts of the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. Recommending that the Governing Body strikes the targeted rates for The Mangere Bridge Progressive, Mangere East Village, Mangere Town Centre, and Otahuhu business associations means that these BID programmes will continue to be funded from targeted rates on commercial properties in their district and provide services in accordance with their members’ priorities as stated in their strategic plan, and support business growth.

21. Staff does not comment on the effectiveness of individual BID programmes as that is a matter for the members to assess.

22. The Mangere-Otahuhu Local Board approved a similar recommendation for these BID programmes last year (resolution number MO/2018/78) as did the 17 other local boards that have BID programmes operating in their areas.

23. Several local boards provide additional funding to local business associations, however, accountability for that funding is set by funding agreements between the local board and the business association. Those requirements are apart from the requirements of the BID Policy and are not covered in this report.

Tauākī whakaaweawe Māori

Māori impact statement

24. BIDs work for the benefits of all members, including Māori businesses.

Ngā ritenga ā-pūtea

Financial implications

25. There are no financial implications for the local board. Targeted rates for BID-operating business associations are raised directly from commercial ratepayers in the district and used by the business association for improvements within that district. The council’s financial role is only to collect the BID targeted rates and pass them directly to the business association on a quarterly basis.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. There are reputational risks to the council if ratepayer funds are misused, but this is rare. Otherwise, there are no direct financial risks to the local board or council that could result from this recommendation to approve the BID targeted rates.

27. The requirements of the BID Policy are intended to help minimise the potential for BIDs to misuse funds, by requiring each BID to plan for the intended use of funds, report on its activities to its members, and to have its accounts audited.

Ngā koringa ā-muri

Next steps

28. If the board endorses this report, it will recommend to the Governing Body that the BID targeted rates be struck as part of its approval of the Annual Budget 2019-2020.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	BID programme key elements	101
b ⇩	BID programme funding	103
c ⇩	Mangere Bridge BID Compliance Summary 2017-2018	105
d ⇩	Mangere East Village BID Compliance Summary 2017-2018	107
e ⇩	Mangere Town Centre BID Compliance Summary 2017-2018	109
f ⇩	Otahuhu BID Compliance Summary 2017-2018	111

Ngā kaihaina

Signatories

Authors

Steven Branca - BID Partnership Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Rina Tagore - Relationship Manager Mangere-Otahuhu & Otara-Papatoetoe

Māngere-Ōtāhuhu Local Board

15 May 2019

Reallocation of 2018/2019 Citizens Advice Bureau budget

File No.: CP2019/07202

Te take mō te pūrongo

Purpose of the report

1. To approve the reallocation of $26,000 from 2018/2019 work programme line 1063 to youth and community safety initiatives.

Whakarāpopototanga matua

Executive summary

2. It has been confirmed that the cost to operate the Ōtāhuhu agency of the Citizens Advice Bureau (CAB) has been funded from within the regional funding granted to Auckland Citizens Advice Bureaux Incorporated (ACAB) to maintain CAB services in 2018/2019.

3. The 2018/2019 work programme line 1063 has an unspent budget of $26,000 to support the Ōtāhuhu agency of the CAB, which is now not required and available for the local board to reallocate.

4. In March 2019, the Māngere Bridge Community Safety Working Group was formed in response to the Māngere-Bridge causeway safety concerns.

5. Staff recommend the reallocation of $26,000 to the following initiatives:

· $15,000 towards the development of a Māngere-Ōtāhuhu Youth Action Plan

· $11,000 to support initiatives developed by the Māngere Bridge Community Safety Working Group.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) reallocate $26,000 from 2018/2019 work programme line 1063 - Citizens Advice Bureau Ōtāhuhu Agency to the following activities:

i) $15,000 to develop a Youth Action Plan

ii) $11,000 to support initiatives developed by the Māngere Bridge Community Safety Working Group.

Horopaki

Context

6. It has been confirmed that the cost to operate the Ōtāhuhu agency has been funded from within the regional funding granted to Auckland Citizens Advice Bureaux Incorporated (ACAB) to maintain CAB services in 2018/2019.

7. The 2018/2019 work programme line 1063 to support the Ōtāhuhu agency of the CAB has an unspent budget of $26,000, which is now not required and available for the local board to reallocate.

8. At a workshop on 27 March 2019, staff updated the local board on the current Māngere-Ōtāhuhu 2018/19 Youth Capacity Building and Participation activities and proposed the development of a comprehensive Youth Action Plan.

9. In March 2019, the Māngere Bridge Community Safety Working Group was formed in response to the Māngere-Bridge causeway safety concerns and anti-social behaviour.

10. The Māngere Bridge Community Safety Working Group is made up of local board members, and representatives from the Māngere Bridge Residents and Ratepayers, the Māngere Bridge Business Association, Auckland Transport, Counties Manukau West police, and council staff.

Tātaritanga me ngā tohutohu

Analysis and advice

11. Staff have investigated alternative allocations for the available $26,000, based on the identified needs of the community and local board priorities. This included reallocating the available budget to existing activities and creating new activities.

12. Table one shows the two activities, which were scoped but are not recommended

Table one: activities not recommended

Proposed activity	Description	Reason for not recommending
Māngere- Ōtāhuhu local board area comprehensive safety plan	Community safety is a key issue for the local board and this plan would identify a comprehensive suite of initiatives to improve perceptions of safety and address safety issues in the area	Unfortunately, the preferred supplier for this work does not have capacity to take on this work in the 2018/2019 financial year. Staff will continue to explore opportunities to complete this plan in the 2019/2020 year
Research into possible seniors’ initiatives	To inform the new Age-Friendly line in the draft 2019/2020 work programme	this is considered a lower priority than the youth and safety initiatives proposed and can be accommodated within the proposed budget for the 2019/2020 work programme

13. Staff recommend reallocating the available budget to the following activities, which aim to reinforce a strong sense of community and achieve community safety outcomes:

· $15,000 to develop a Youth Action Plan

· $11,000 to support the Māngere Bridge Community Safety Working Group.

Youth Action Plan

14. The proposed Youth Action Plan (action plan) will develop a series of initiatives which aim to:

· encourage an increase youth participation in local board decision-making

· help local young people to contribute, prosper and thrive

· amplify the local youth voice and empower them to influence on issues they are passionate about

· provide further opportunities for youth sector collaboration, including local Youth Voice Groups, groups of young people to provide local youth perspectives, NGOs, schools and other stakeholders

· help local young people feel an increased sense of pride and belonging in the community.

15. The action plan will be delivered by an external provider between June and August 2019, which will inform the Youth Capacity Building activities in the proposed 2019/2020 work programme.

16. Development of the action plan will include:

· facilitating a series of community workshops with local youth organisations and their networks about youth aspirations, challenges and opportunities

· researching about local facilities and services for youth, and asses their alignment to council’s I Am Auckland youth strategy

· identifying recommendations to be implemented in the local board area.

Māngere Bridge Community Safety Working Group

17. The Māngere Bridge Community Safety Working Group are identifying a range of activities and improvements which aim to deter antisocial and criminal activity in their neighbourhood, focusing on noise and alcohol-related issues at night.

18. The proposed grant will fund a community group or organisation to support the implementation of community-led initiatives identified by the working group, in addition to the advice and guidance provided by council and police.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The proposed youth action plan aligns to the Auckland Plan and I Am Auckland strategies, and will be developed with the input of council services and facilities in the local board area such as The Southern Initiative, libraries and the Māngere Arts Centre.

20. The Māngere Bridge Community Safety Working Group includes representation from across council, including Auckland Transport. Additional council teams are engaged in this matter, including the Auckland Design Office for Crime Prevention through Environmental Design review, and Regulatory Services with respect to alcohol-related issues in the area.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. The proposed initiatives align to the local board plan 2017 outcome six: “A place where everyone thrives and belongs”. The recommended initiatives will support achieving the following local board objectives:

· young people are engaged, have a voice and contribute positively in local matters

· increase the sense of safety in neighbourhoods and reduce harm from gambling, alcohol and synthetic drugs

· increase opportunities for active, healthy living, and community involvement and connectedness.

22. Forty-five per cent of the Māngere-Ōtāhuhu population is aged under 24, indicating the requirement for activities that target the youth population.

Tauākī whakaaweawe Māori

Māori impact statement

23. Sixteen per cent of the Māngere-Ōtāhuhu population identify as Māori.

24. In 2013, more than half of the local board residents identified within the broad ‘Pacific peoples’ ethnic grouping, which is the highest proportion of residents across all local board areas.

25. Māori and Pasifika young people will be a focus of the action plan and the facilitators will ensure that Māori and Pasifika voices are heard in the facilitation process and their views and aspirations are represented within the recommended actions.

Ngā ritenga ā-pūtea

Financial implications

26. In the 2018/2019 work programme, the local board allocated $26,000 to line 1063, to support the Ōtāhuhu agency of the CAB. This amount remains unspent as regional funds were allocated that and is available for reallocation.

27. The cost for developing the proposed action plan is $20,000. This cost would be met from $15,000 from the CAB funding, plus a further $5,000 available from unspent youth scholarship funds within the Youth Capacity Building and Participation work programme line 1067.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. Reallocating the available funds of $26,000 before the end of the current financial year will mitigate the risk of this unspent budget being lost to savings at the end of 2018/2019.

29. Residents of the local board area have signalled that they are experiencing safety concerns. The initiatives recommended for funding aim to mitigate this by reinforcing a strong sense of community and achieve community safety outcomes.

Ngā koringa ā-muri

Next steps

30. Staff will engage a youth service provider to develop the action plan and meet regularly with the contractor to identify outcomes, develop priorities and manage milestones.

31. Staff will issue a funding agreement to the Māngere Bridge Community Safety Working Group and provide ongoing advice, guidance and capacity building support.

32. Progress updates will be provided through the work programme quarterly performance reports.

Please change author to: Natalie Hansby - Practice Manager Operations, Community Empowerment Unit

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Natalie Hansby – Practice Manager Operations, Community Empowerment Unit

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Rina Tagore - Relationship Manager Mangere-Otahuhu & Otara-Papatoetoe

Māngere-Ōtāhuhu Local Board

15 May 2019

Remuneration Authority - policy on child care allowances

File No.: CP2019/07374

Te take mō te pūrongo

Purpose of the report

1. To provide feedback on the Remuneration Authority’s proposed policy on child care allowances.

Whakarāpopototanga matua

Executive summary

2. The Remuneration Authority has previously received submissions from members in other councils stating that if childcare were a claimable expense, then serving in local government might be a more realistic option for parents who are currently deterred from considering the role because of the costs of childcare. Some jurisdictions in other countries provide such allowances.

3. The authority has distributed its proposed policy in order to get feedback from councils and individual elected members. The proposed policy is in Attachment A. The authority has asked for feedback by 31 May 2019 and intends to include the provision in its determination that comes into force on 1 July 2019.

4. At present, the authority determines allowances for vehicle mileage, travel time and communications. Each individual council considers its approach to the expenses and allowances and writes its own policies within the upper limits set by the authority. If the authority determines that childcare allowances are permissible the council could include, within the framework established by the authority, specific rules in the council’s expenses policy.

5. A draft submission on the proposed policy has been prepared and is attached as Attachment B. Elected members can provide individual comments to the Remuneration Authority if they wish, by 31 May 2019.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) endorse the draft submission on the Remuneration Authority’s proposed policy on childcare allowances.

Horopaki

Context

6. LGNZ has formed a Young Elected Members (YEM) committee with members representing LGNZ Zones. These are elected members who are under the age of 40 years. The YEM network has raised the matter of childcare costs with the Remuneration Authority. They cite examples such as a member of a smaller council who is 24 years of age and on a salary of $18,707. Another, struggling to pay for childcare on her councillor’s salary of $20,634 opted instead to bring her child to meetings^{^[1]}.

7. The group makes the point that other costs of attending to council duties can be claimed, such as mileage and communications, but not the cost of childcare. The group is broadly interested in developing the ability of younger elected members.

8. The Remuneration Authority has researched childcare allowances and is now inviting feedback on its draft policy, which includes the eligibility and payment conditions which will be included in the authority’s formal determination.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The Remuneration Authority has recognised the need to address childcare costs if those with families are not to be deterred from standing for local government office.

10. Salaries paid to Auckland local board members and governing body members are generally higher than in smaller council districts in New Zealand, where it is likely elected members particularly struggle to meet childcare costs from their salaries. Nevertheless, the provision of the allowance may encourage greater diversity in those standing for election in Auckland.

11. The cost to the council and the ratepayer is reasonable in terms of the total budget for elected members’ remuneration but is a significant help for the member who has to arrange childcare. The policy places a cap of $6,000 per annum for any member. LGNZ statistics show that approximately 6 per cent of elected members are 40 years of age or below^{^[2]}. On that basis, the cost to Auckland Council, if 6 per cent of members (10 members) claimed the allowance, would be $60,000.

12. The Remuneration Authority indicates it is in discussion with the Inland Revenue Department about how the allowance will be treated for tax purposes (as income or as an expense reimbursement). It is possible it will be taxed at source (that is by the council) prior to payment.

13. Payment of the allowance under the proposed conditions requires evidence of the expense incurred. This is supported.

14. The allowance cannot be paid to family members. This is supported.

15. The proposed conditions state that a local authority may pay the childcare allowance as a contribution towards expenses incurred by the member for childcare provided while the member is engaged on local authority business. This wording may be too wide. Consider a member who has regularly arranged childcare, irrespective of undertaking council duties, deciding to spend two hours preparing for the next council meeting while the children happen to be in childcare. The member would be “engaged on local authority business” and could claim the childcare cost of those two hours.

16. Staff researched conditions around payment by other councils in other jurisdictions. One council simply paid the full cost of child care. Another specified the meetings and events that could be claimed. Staff believe the intent of the provision is to make a contribution toward the cost of child care where that is necessary in order for the member to undertake council duties, such as attend meetings. The wording should indicate more clearly that the payment is for childcare costs that are necessary in order for the member to undertake council duties and are not simply childcare costs that are incurred at the same time the member is undertaking council duties and would have been incurred anyway, if the member was not attending to council duties.

17. Other conditions are:

(i) the child is under 14 years

(ii) payment cannot be greater than $15 per hour and cannot be greater than the actual expense

(iii) childcare cannot be for more than 8 hours in any 24 hour period.

These are supported.

18. Staff recommend that the council supports the proposed policy with the comment, outlined above, that the purpose should more clearly reflect that the expense is a necessary expense in order for the member to attend to duties.

19. Staff also note that the council itself will decide its own provisions to include in its expenses policy, within the framework set by the authority.

20. Members can provide individual comments to the Remuneration Authority if they wish, by 31 May 2019.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. The Remuneration Authority’s policy applies only to elected members and does not impact the group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. The policy affects all elected members, including local board members.

Tauākī whakaaweawe Māori

Māori impact statement

23. The Remuneration Authority’s policy may assist those in the Māori community who are potential candidates for election but are deterred by the costs of childcare.

Ngā ritenga ā-pūtea

Financial implications

24. There will be financial implications. As noted in the body of the report, the additional cost is likely to be less than $60,000 and will impact the cost centre for elected members’ remuneration.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. There is a small risk of the provision being abused (false claims submitted). The requirement for evidence of the amount paid will mitigate this risk.

Ngā koringa ā-muri

Next steps

26. This report is being presented to local boards for their feedback. It is also being circulated to Governing Body members for their feedback. The draft submission will be amended if there is a clear majority position in favour of an amendment.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Childcare Allowance Proposed Draft Policy Paper	133
b ⇩	Remuneration Authority draft policy - child care allowances - submission	141

Ngā kaihaina

Signatories

Authors

Warwick McNaughton - Principal Advisor - Democracy Services

Authorisers

Marguerite Delbet - General Manager Democracy Services

Louise Mason - GM Local Board Services

Rina Tagore - Relationship Manager Mangere-Otahuhu & Otara-Papatoetoe

Chairperson	Lemauga Lydia Sosene
Deputy Chairperson	Togiatolu Walter Togiamua
Members	Tauanu’u Nick Bakulich
	Carrol Elliott, JP
	Makalita Kolo
	Tafafuna’i Tasi Lauese, QSM, JP
	Christine O'Brien